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Carbon Management Plan
(CMP)

Date:          18 September 2009
Version:       2.2




                                   Owner:             John Street
                                                      William Stephens
                                   Approval route:    Carbon Management Board
                                                      Cranfield Executive
                                   Approval status:   Approved – 9 February 2009
Contents

Contents.........................................................................................................................................ii

Table of Tables..............................................................................................................................iv

Table of Figures ............................................................................................................................iv

Foreword by the Vice-Chancellor Professor Sir John O’Reilly ....................................................... v

Foreword from the Carbon Trust ................................................................................................... v

Management Summary.................................................................................................................vi

1.      Introduction ............................................................................................................................ 1

2.      Carbon Management strategy................................................................................................ 1

     2.1.     Context and drivers for Carbon Management........................................................................................................................... 1

     2.2.     Our low carbon vision ................................................................................................................................................................ 2

     2.3.     Strategic themes ........................................................................................................................................................................ 2

     2.4.     Targets and objectives............................................................................................................................................................... 3


3.      Emissions baseline and projections ....................................................................................... 3

     3.1.     Introduction................................................................................................................................................................................. 3

     3.2.     Step 1: Source boundaries ........................................................................................................................................................ 3

     3.3.     Step 2: Material emission sources............................................................................................................................................. 4

     3.4.     Step 3: Base year ....................................................................................................................................................................... 4

     3.5.     Step 4: Compilation of baseline data ........................................................................................................................................ 5

     3.6.     Step 5: Estimate of emissions ................................................................................................................................................... 5

     3.7.     Step 6: Monitoring protocol ....................................................................................................................................................... 7

     3.8.     Step 7: External verification of emissions data and estimates ................................................................................................. 7


4.      Carbon Management Projects................................................................................................ 8

     4.1.     Existing Projects ......................................................................................................................................................................... 8

     4.2.     Planned / Funded Projects ........................................................................................................................................................ 8

     4.3.     Near Term projects .................................................................................................................................................................... 9

     4.4.     Medium to Long Term Projects ................................................................................................................................................. 9

     4.5.     Projected achievement towards target.................................................................................................................................... 10


5.      Carbon Management Plan financing .................................................................................... 10

     5.1.     Assumptions............................................................................................................................................................................. 11

     5.2.     Benefits / savings – quantified and un-quantified ................................................................................................................... 11

     5.3.     Additional resources........................................................................................................................................................................12
Cranfield University
Carbon Management Plan: 2009-2013                                                                                                                                 P a g e | ii
     5.4.    Financial costs and sources of funding................................................................................................................................... 12


6.      Actions to embed Carbon Management............................................................................... 13

     6.1.    Corporate Strategy ................................................................................................................................................................... 13

     6.2.    Programme Management ........................................................................................................................................................ 13

     6.3.    Responsibility ........................................................................................................................................................................... 13

     6.4.    Data management ................................................................................................................................................................... 13

     6.5.    Communication and training.................................................................................................................................................... 14

     6.6.    Finance and investment........................................................................................................................................................... 14

     6.7.    Policy alignment ....................................................................................................................................................................... 14


7.      Programme Management of the CM Programme ................................................................ 15

     7.1.    The Programme Board – strategic ownership and oversight ................................................................................................. 16

     7.2.    The Carbon Management Team – delivering the projects...................................................................................................... 17

     7.3.    Succession planning for key roles ........................................................................................................................................... 17

     7.4.    Ongoing stakeholder management......................................................................................................................................... 18

     7.5.    Annual Progress review............................................................................................................................................................ 18


Appendix A: Carbon Management Matrix – Embedding ............................................................. 19

Appendix B: Definition of Projects ................................................................................................. 20




Cranfield University
Carbon Management Plan: 2009-2013                                                                                                                              P a g e | iii
Table of Tables
Table 1. CO2 factors for various fuel types (Source: HECM Toolkit) ................................................5

Table 2. CO2 factors for transport fuels (Source: HECM Toolkit).....................................................5

Table 3. CO2 factors for waste disposal routes (Source: HECM Toolkit).........................................5

Table 4. Cranfield University’s carbon emissions (tCO2e) for the baseline year 2005/06 ...............6

Table 5. Existing Carbon reduction projects at Cranfield University................................................8

Table 6. Carbon reduction projects with funding already allocated by Cranfield University. ..........8

Table 7. Carbon reduction projects planned by Cranfield University as part of the HECM
programme. .....................................................................................................................................9

Table 8. Possible future carbon reduction projects at Cranfield University. ....................................9

Table 9. Annual Cost and CO2 savings under the Cranfield University Carbon Management Plan:
2008/09 – 2013/14. ........................................................................................................................11

Table 10. Funding allocations for the Cranfield University Carbon Management Plan. ................12

Table 11. Succession plan for the Cranfield University Carbon Management Plan ......................17

Table 12. Carbon management embedding at Cranfield University prior to the start of the HECM
programme. Perceived position highlighted in red........................................................................19

Table of Figures
Figure 1. Carbon reduction actions included in the Cranfield University Carbon Management Plan
(data labels give estimated savings in tCO2). ................................................................................. vi

Figure 2. The Carbon Trust five step process to achieving carbon reductions...............................1

Figure 3. Cranfield University baseline carbon emissions: 2005/06................................................6

Figure 4. Projected Cranfield University Business as Usual (BAU) carbon emissions and target
reduction. .........................................................................................................................................6

Figure 5. Planned progression in CO2 reductions due to the Cranfield University Carbon
Management Plan: 2009-2013.......................................................................................................10

Figure 6. Annual spend and savings under the Cranfield University Carbon Management Plan:
2009-2013. .....................................................................................................................................11




Cranfield University
Carbon Management Plan: 2009-2013                                                                                     P a g e | iv
                Vice-Chancellor
Foreword by the Vice Chancellor Professor Sir John O’Reilly

I am proud that Cranfield University is taking positive action to address the immense challenge of
combating global climate change through an ambitious carbon management programme and also
through our research training and consulting activities that help others reduce their own ca rbon
footprints.

The Carbon Trust’s Higher Education Carbon Management Programme, in which the University
participated during 2008, is fully supported by the University’s senior management team. The plan will
                                          developing
help the University realise its vision of dev eloping its core business more sustainably. Two key aims will
be accomplished through the implementation of the carbon abatement projects identified in this report:
making a significant contribution to HEFCE, government and global carbon reduction goals; a nd
controlling a major operating cost.

At the outset of the programme, I asked the team to set an aspirational target for the University. I believe
that the 50% reduction compared to the business as usual baseline that we are aiming to achieve over
      ext
the next five years provides a challenging but attainable target and that we will continue to look for
further savings wherever possible.




Professor Sir John O’Reilly
     Chancellor,
Vice-Chancellor, Cranfield University

Foreword from the Carbon Trust

                  emissions
Cutting carbon emissions as part of the fight against climate change should be a key priority for higher
education establishments - it's all about getting your own house in order and leading by example. The
                                                                delivering
UK government has identified the university sector as key to deliver ing carbon reduction across the UK
inline with its Kyoto commitments and the Higher Education Carbon Management programme is
designed in response to this. It assists universities in saving money on energy and putting it to good use
                       making
in other areas, whilst making a positive contribution to the environment by lowering their carbon
emissions.
Cranfield University was selected in 2008, amidst strong competition, to take part in this ambitious
                                                                    this
programme. Cranfield University partnered with the Carbon Trust on t his programme in order to realise
vast carbon and cost savings. This Carbon Management Plan commits the university to a target of
reducing CO2 by 50% by 2013 compared to business as usual and underpins potential financial savings
to the University of about £1.1 million annually.
There are those that can and those that do. Universities can contribute significantly to reducing CO 2
emissions. The Carbon Trust is very proud to support Cranfield University in their ongoing
implementation of carbon management.




Richard Rugg
Head of Public Sector, Carbon Trust


Cranfield University
                        2009-2013
Carbon Management Plan: 2009 2013                                                   Page |v
Management Summary
This document presents Cranfield University’s Carbon Management Plan (CMP). By
implementing the CMP, Cranfield University will reduce the CO2 emissions from its activities
by 50% by August 2013, compared to the business as usual baseline from 2005/06.

The base line carbon footprint for the University was 16,000 tCO2 in 2005/06 with 79%
deriving from non-residential buildings, 18% from residential buildings and the remainder
from University transport and waste. A number of activities such as business transport
were excluded from the initial scope as they could not be quantified for the baseline year.
These will be included as appropriate as the CMP develops.

The key strategic themes of Cranfield’s CMP are:
        integrating carbon reduction activities;
        policy review;
        monitoring and targeting;
        embedding carbon savings;
        strategic investment; and
        innovation in managing carbon, e.g. carbon brainprint.

The actions outlined in the plan to achieve the target are summarised in Figure 1, amount
to 7000 tCO2 per annum savings. Full details of these savings are given in Section 4.
                                 483
                           442                         1,377


               580
                                                                                Energy Awareness
   142
                                                                                Silsoe move
         181                                                                    CHP
                                                                   1,000
                                                                                Electricity network
         552                                                                    Enhanced controls
                                                                                IT projects
                                                                                Lighting
                     743                                                        Policies and monitoring

                                               1,500                            Renewables
                                                                                Other actions




Figure 1. Carbon reduction actions included in the Cranfield University Carbon Management Plan (data
labels give estimated savings in tCO2).

Funding of almost £2 million has already been allocated for major projects including the
CHP and electricity network actions. The University has also been successful in its
application for £250,000 of Salix funding under the Institutional Small Projects programme.
In addition, the University has appointed a full time Energy Manager with responsibility for
the plan.

A Carbon Management Team has been established to manage the CMP, chaired by the
Head of Estates and Site Services, with representatives from Schools and Service
Departments. The team reports to the Carbon Management Board, with powers delegated
by the University Executive, which is responsible for the strategic management of the CMP.


Cranfield University
Carbon Management Plan: 2009-2013                                            P a g e | vi
1. Introduction
The purpose of this Carbon Management Plan is to present a five year plan to reduce carbon
emissions by the University by 50%, compared to the Business As Usual (BAU) scenario.

The plan uses a baseline established for the 2005/06 financial year and projects this to
predict the BAU scenario based on the real financial growth projected in the University’s
Strategic Plan. The plan will be implemented over the period 2008/09 to 2012/13.

The process used to develop the plan follows five steps laid out by the Carbon Trust (
Figure 2).


       1. Get Started      2. Determine            3. Evaluate   4. Define           5. Implement
                              Current Position        Options       Strategy and       and Review
                              and Vision for                        Implementation
                              the Future                            Plan



Figure 2. The Carbon Trust five step process to achieving carbon reductions

This process has been undertaken with wide consultation across the University on the
opportunities for carbon reduction. These opportunities have been analysed and evaluated
against a range of criteria to develop this Carbon Management Plan.

2. Carbon Management strategy
The University’s commitment to sustainability in general and to better performance on
environmental issues is a fundamental part of our strategic vision. A number of actions have
already been taken to improve our performance, including a process of certification to ISO
14001 for the entire University. Participation in the HECM programme is a further major
commitment offering the opportunity to make a significant contribution to the process of
reducing the carbon footprint of the Higher Education sector whilst realising substantial cost
savings for the University.

2.1.      Context and drivers for Carbon Management
The broad context for this programme is the mounting evidence for global climate change
and for greenhouse gases as a primary driver of that change. Against this background,
concerted action is required to reduce the emissions of CO2 and other greenhouse gases.

The Secretary of State for the newly formed Department of Energy and Climate Change has
recently increased the target reduction in CO2 emissions to 80% of 1990 levels by 2050 and
stated that the Government would make the target binding in law by amending the Climate
Change Bill currently going through Parliament1. This target will no doubt be passed down to
the Higher Education sector through the Higher Education Funding Council for England
(HEFCE).

Energy costs are another real driver and, in common with most other universities, Cranfield
has seen steep rises in gas, oil and electricity prices over the past years that show little sign
of abating in the long term. There are therefore clear economic incentives for reducing energy

1
    http://www.direct.gov.uk/en/Nl1/Newsroom/DG_172368

Cranfield University
Carbon Management Plan: 2009-2013                                                Page |1
usage and these are being reinforced by government schemes such as the introduction of
the Climate Change Levy (CCL) and the Carbon Reduction Commitment (CRC)2.

2.2.       Our low carbon vision
Cranfield University recognises that global climate change is accelerating and is
committed to playing a leading role, not only in reducing our Carbon Footprint,
but also in undertaking research, training and consultancy to help our partners
reduce their own footprints; which we term our Carbon Brainprint. Whilst we
believe that the value of these activities far outweighs their carbon cost, it is
vitally important for the University to put theory into practice and to be a leader
in the field.

Cranfield University is therefore aiming to achieve a 50% reduction in CO2e
emissions in five years, relative to the Business as Usual baseline.

The direct benefits of this approach will be to:

          contribute to HEFCE carbon reduction targets for the sector;

          generate new ideas and opportunities for collaboration with industry partners;

          lead the sector during the inevitable move towards a low carbon economy;

          encourage students to study at Cranfield University; and

          save substantial expenditure for the University that can be reinvested in core activities.

2.3.       Strategic themes
The key strategic themes for Cranfield University to increase energy efficiency, moderate
energy demand and reduce carbon emissions are highlighted in the following sub-sections.

       2.3.1. Integrating carbon reduction activities
Cranfield University is committed to making a positive contribution to mitigating global
climate change through its research, teaching and consultancy activities. Wherever possible,
the University will promote learning and technologies that combat climate change.

       2.3.2.Policy review
Cranfield University has a number of policies in place that are relevant to reducing our carbon
footprint, including our Environmental Policy3. We will review our policies with the intention of
developing and implementing policies such as an Energy and Carbon Management Policy to
support and sustain the reduction in CO2 emissions.

       2.3.3.Monitoring and targeting
Cranfield University will enhance its monitoring and targeting to allow a greater
understanding, and therefore control, of energy usage across the Cranfield campus.

2
    http://www.carbontrust.co.uk/climatechange/policy/CRC.htm

3
    http://www.cranfield.ac.uk/about/policies/page1098.jsp

Cranfield University
Carbon Management Plan: 2009-2013                                            Page |2
        2.3.4.Embedding carbon savings
Cranfield University aims to embed carbon reduction throughout the organisation as part of
its aim to become a sustainable organisation. This would include the development of key
performance indicators at University and operating unit level.

       2.3.5.Strategic investment
Cranfield University is committed to investing in new technology to achieve reductions in
GHGs. This investment will encompass CHP; energy efficiency; better design; and, where
possible, renewable technologies.

2.4.   Targets and objectives
Cranfield University will reduce the CO2 emissions from its activities by 50% by August 2013,
compared to the business as usual baseline from 2005/06.

3. Emissions baseline and projections
3.1.   Introduction
In order to take a more strategic approach to carbon management, the University has
quantified its baseline annual carbon emissions as a starting point against which to measure
future performance. This section provides details of how the University’s CO2 emissions
baseline was calculated and explains the assumptions to allow a figure to be estimated.

3.2.   Step 1: Source boundaries
The scope of the project will develop to include:

             Shrivenham campus activities under the University’s control;
             fossil fuel;
             electricity;
             business travel;
             airport infrastructure;
             parallel companies;
             waste
             sewage treatment works; and
             procurement.

The following are excluded from the scope at present but will be reviewed:

             Tech Park;
             Shrivenham activities not in the University’s control;
             travel to and from the University by students and employees;
             housing on Cranfield Campus where utilities are procured directly by tenants;
              and
             other tenanted buildings on the main site.

Cranfield University
Carbon Management Plan: 2009-2013                                      Page |3
At the start of the project the team felt that it was important to include areas that, whilst not
monitored at present, could be included at a later date to improve carbon management and
reduce the overall footprint of the University.

Interestingly, the Carbon Reduction Opportunities Workshop revealed that many
stakeholders felt that the carbon footprint associated with travel to work should also be
included. This possible extension to the original scope was considered but has been
excluded at present as it would be very difficult to get sufficient information to monitor and
also because the decision about how close to live to work is an individual one.

The University has, however, published a Travel Plan, as a result of which, Cycle-to-Work and
Carshare schemes have been established. The Plan also includes a regular shuttle bus
service to Milton Keynes station and a daily return bus to Bedford for staff and students. This
has recently been extended to include a bus service to Newport Pagnell and Broughton in
Milton Keynes.

3.3.       Step 2: Material emission sources
The material emission sources accounted for in the baseline include:

          Electricity (now 100% procured on a green energy tariff, however, calculations use
           fixed CO2 emissions factors for grid electricity based on the UK national fuel mix)
          Gas (used for district heating and decentralised heating boilers, kitchens and
           laboratories)
          Fuel (diesel and petrol) for University vehicles
          Waste (all sent to landfill during the baseline year)

The emissions from buildings were calculated from overall utility consumption recorded by
the Estates and Site Services Department.

3.4.       Step 3: Base year
The year selected for the baseline calculations was the financial year 2005/06. Using this
baseline will allow the University to quantify the impacts of rationalising from three to two
campuses and will take into account the major development programme underway on the
Cranfield campus.

Investigation subsequent to the project plan revealed that it would not be possible to include
immediately in the scope: (i) business travel (other than that carried out using University
vehicles); and (ii) procurement, as suitable metrics were not in place to be able to estimate
the baseline contribution. Plans are already in place to quantify business travel through a new
intranet-based travel and subsistence form.

The other components of the scope were, for the purposes of the baseline study, lumped
together as separate metering was not always available.

The business as usual (BUA) case for projected carbon emissions was calculated from the
growth forecasts in the University’s strategic plan. This projected 17% growth in real terms
over the five years from 2005/06 to 2010/11.


Cranfield University
Carbon Management Plan: 2009-2013                                          Page |4
3.5.   Step 4: Compilation of baseline data
The energy consumption data for buildings was obtained from utilities bills for the financial
year 2005/06 and compared with quantities recorded in the Estates Management System
(EMS). The data has been broken down into residential and non residential buildings. Further
refinement of these categories will be possible once better metering systems are in place.
Factors used to calculate the CO2 emissions are shown in Table 1. Area calculations have
been based on data from the University’s Archibus system.

Annual mileage for University transport was obtained from records held by the Transport
Department within Estates and Site Services.

Waste mass records were based on reports from the waste management contractor.

3.6.   Step 5: Estimate of emissions
CO2 emissions were then estimated using the Carbon Trust protocol with CO2 factors listed in
the HECM toolkit and reproduced here for convenience.

Table 1. CO2 factors for various fuel types (Source: HECM Toolkit)

                   Energy type       CO2 Factors
                                    (kgCO2/kWh)

                       Coal              0.300
                    Electricity          0.537
                   Natural Gas           0.185
                       LPG               0.214
                        Oil              0.268


Table 2. CO2 factors for transport fuels (Source: HECM Toolkit)

                   Transport       CO2       CO2
                   fuel           Factor     units

                   Diesel         2.68     kgCO2/l
                   Petrol         2.31     kgCO2/l
                   LPG            1.51     kgCO2/l


Table 3. CO2 factors for waste disposal routes (Source: HECM Toolkit)

                    Waste        CO2        CO2
                   disposal     Factor      units

                   Incinerate     773      kgCO2e/t
                   Landfill       447      kgCO2e/t
                   Recycle         0       kgCO2e/t




Cranfield University
Carbon Management Plan: 2009-2013                                       Page |5
Table 4. Cranfield University’s carbon emissions (tCO2e) for the baseline year 2005/06

            Year                                   Residential                Non-                       University              Waste                   Total
                                                    buildings              residential                   Transport                                    Business as
                                                                            buildings                                                                    usual
          2005/06                                     2,816                   12,734                         153                       353                  16,056




                                                                                  1%
                                                                                       2%
                                                                                                           18%




                                                                  79%                                                        Residential buildings
                                                                                                                             Non-residential buildings
                                                                                                                             University Transport
                                                                                                                             Waste




Figure 3. Cranfield University baseline carbon emissions: 2005/06

Just under 80% of the currently measurable emissions for the University are related to non-
residential buildings (including specialist research buildings) with a further 18% from
residential buildings (Figure 3). The emissions from waste and transport are relatively small
but will rise once business travel has been included later in the programme.

                                          20,000


                                          18,000


                                          16,000


                                          14,000
              Carbon footprint (t CO2e)




                                          12,000

                                                                                                                                             Non-residential buildings
                                          10,000                                                                                             Residential buildings
                                                                                                                                             University Transport
                                           8,000                                                                                             Waste
                                                                                                                                             Target (tCO2e)
                                           6,000


                                           4,000


                                           2,000


                                              -
                                                    2005/06   2006/07   2007/08    2008/09     2009/10   2010/11   2011/12   2012/13

                                                                                            Year

Figure 4. Projected Cranfield University Business as Usual (BAU) carbon emissions and target
reduction.




Cranfield University
Carbon Management Plan: 2009-2013                                                                                                            Page |6
3.7.   Step 6: Monitoring protocol
The Cranfield University carbon emissions baseline is not regulated through commitment to
any external scheme such as the EU ETS. Cranfield’s baseline has been determined on a
voluntary basis using the protocol established by the HECM Project Team. This protocol is
outlined below to ensure transparency in reporting.

       3.7.1. Buildings
The University currently records its energy consumption and expenditure annually metering
systems on gas and electricity and through records of orders for other fuels. The building
data included in the HECM baseline calculations is taken from current and historical energy
records.

         3.7.2.Waste
In the base year (2005/06) all waste collected from Cranfield campus was disposed of in
landfill. In 2007, a new contractor was appointed to introduce a recycling scheme. Data for
subsequent years will therefore be available from the returns provided by the waste
contractor.

Campus waste from the residential areas is collected by Bedfordshire County Council and is
not included in the baseline as data on the amount collected and the proportion recycled are
currently not available.

A limited amount of waste is sorted on campus and is not removed with the general waste.
Printer and toner cartridges are collected and removed by various charity agents in some
departments, including the Cranfield Students’ Association. A set of ‘igloo’ recycling banks
(recycling paper, aluminium and steel cans and brown, green and clear glass) are sited on
campus and are for use principally by hospitality. The waste entering these facilities for
recycling is not included in the baseline at present.

       3.7.3.Transport
The usage and vehicle description data for fleet and academic transport is obtained from
vehicle fuel logs. The emissions calculations are based on fuel consumption and therefore
forecasts are extrapolations of average consumption rates based on the estimated growth of
the University.

Plans are currently being developed to include all University business travel within the carbon
footprint. It is intended to capture most data through new web-based travel and subsistence
forms together with greater information requirements on invoices for air travel.

3.8.   Step 7: External verification of emissions data and estimates
The University is not currently participating in any external audits or verification.




Cranfield University
Carbon Management Plan: 2009-2013                                           Page |7
4. Carbon Management Projects
4.1.     Existing Projects
The following projects are already underway.

Table 5. Existing Carbon reduction projects at Cranfield University.

                                                 Cost                    Annual Saving
                                                                                              Pay        % of
 Ref   Project            Lead      Capital    Revenue     Resource     Fin         CO2       back      Target         Year
 C1    Silsoe Move     W               N/A         N/A          N/A    150,000      1,000       N/A         14.7        2007
                       Stephens
 C2    Energy          G Ellis       30,000     25,000       75,000    217,047      1,377       0.6         20.2       2009
       Awareness
       Campaign

 C3    Policies        G Ellis                   5,000       15,000      35,867       228       0.6             3.3    2009



Notes: C1 is taking place for reasons other than purely energy saving. C2 will be led by the
Energy Manager and will include a range of awareness raising measures and projects arising
from awareness raising such as timer controls for coffee machines and drinks boilers.

4.2.     Planned / Funded Projects
These projects are already planned in detail with funding allocated or identified.


Table 6. Carbon reduction projects with funding already allocated by Cranfield University.
 Ref   Project         Lead                     Cost (£)               Annual Saving          Pay
                                                                       Financial              back     % of
                                   Capital     Revenue     Resource    (£)         CO2 (t)    (y)      Target         Year
 C4    CHP             J Street    1,440,000                50,000      247,000     1,500                  22          2009
                                                                                               6.0
 C5    Voltage         G Ellis      335,912                              79,143       500        4.6            7.3    2009
       Optimisation                                           25,000
 C6    Power Factor    B Martin      32,000                              38,505       243        1.0            3.6    2009
       Correction                                              5,000
 C7    Boiler burner   P Smith       49,996                              27,609       207        2.2             3     2009
       load                                                   10,000
       optimiser
 C8    VSD             D Butcher     21,776                               5,491          35      4.4            0.5    2009
                                                               2,500
 C9    Controls        D Butcher     71,518                              42,911       310        2.0            4.5    2009
       (BMS)                                                  15,000


Note: C4 has been allocated internal funding. The cost shown for C4 is for the CHP element
only. There are other infrastructure works associated with that project (to improve reliability of
the system) which take the total cost to just over £2 Million. Projects C5, C6, C7, C8 and C9
are initially being funded in part through internal funding and Salix with an intention to recycle
the funding to complete the measures.




Cranfield University
Carbon Management Plan: 2009-2013                                                                    Page |8
4.3.    Near Term projects
These projects are being planned and funding is being actively sought.

Table 7. Carbon reduction projects planned by Cranfield University as part of the HECM programme.

                                              Cost (£)                Annual Saving         Pay
                                                                                            back        % of
 Ref   Project           Lead      Capital   Revenue     Resource    Fin (£)    CO2 (t)      (y)       Target      Year
 C10   Lighting        G Ellis      28,388                 15,000     17,138      142                       2.1     2009
       improvements                            25,000                                      4.0
 C11   Cooking oil     J             4,000      2,500                  2,000          13         4.5        0.2    2009
       for biodiesel   Brandom                               2,500
 C12   Insulation      P Smith      68,554                  15,000    23,389       149           4.6        2.2    2009
                                               25,000
 C13   Power           H Jeffery         0                  10,000    21,196                     0.5        1.9    2009
       Management                                                                  134
 C14   IT Servers      H Jeffery    50,000                   5,000     7,270          47         7.6        0.7    2009
 C15   Monitoring      G Ellis     150,000                  75,000    55,465       352           4.2        5.2    2009
       and Targeting                           10,000
 C16   Plant           G Ellis         N/A    100,000                 50,000       321           2.5        4.7    2009
       upgrades                                             25,000


These projects will be largely taken forward with internal funding on a case by case basis.
The Monitoring and Targeting is a key project which will confirm the savings resulting from
other projects in this plan, highlight savings which can be implemented at no additional cost
(saving quantified in Table 7 above) and also other measures and projects which can be
added to the plan. There may the opportunity to include some of the projects in the above
table (such as the lighting improvements) in the Salix revolving fund.

4.4.    Medium to Long Term Projects
These potential project areas have yet to be fully defined as individual detailed projects.

Table 8. Possible future carbon reduction projects at Cranfield University.

                                              Cost (£)                Annual Saving        Pay
                                                                                           back         % of
 Ref   Project           Lead      Capital   Revenue     Resource    Fin (£)   CO2 (t)      (y)        Target      Year
 C17   Renewables      G Elis      790,000                 25,000     53,000      334        15.4            4.9    2010


 C18   New             G Ellis     260,000                 25,000     17,000       108       16.8           4.7    2010
       technologies




There are a number of opportunities identified for renewable energy and also other emerging
technologies. These include solar thermal and photovoltaic (PV) installations on new
accommodation, biomass heating and wind turbines. However, the financial justification for
these at the present time is uncertain. To be conservative, a general assumption has been
made that paybacks would be of the order of 15 years. In some cases the (e.g. biomass
heating) the payback are likely to be much shorter) in other cases (e.g. PV) they are likely to
be much longer. External grant funding or preferential tariff arrangements will be key factors
in bringing many of these potential projects forward.




Cranfield University
Carbon Management Plan: 2009-2013                                                                 Page |9
4.5.   Projected achievement towards target
The projects outline in sections 4.1 to 4.4 will start saving CO2 in the years stated but it may
take two or three years for the full annual saving to be realised.The cumultive effect is shown
in the graph below. The intial slope of the graph is steep boosted by the CO2 savings from
the CHP project and the Silsoe move. Thereafter extra savings are achieved more steadily as
a number of smaller projects are implemented.


                                                                      Cranfield University 5 Year Carbon Plan

                                      8

                                      7
       !000's Tonnes CO2 Savings




                                      6

                                      5

                                      4

                                      3

                                      2

                                      1

                                      0

                                            0 9 1 / 9 2 / 9 3 / 9 4 / 9 / 10 / 1 0 / 1 0 / 1 0 / 1 1 / 1 1 / 1 1 / 11 1 12 / 12 3 12 / 12 / 1 3 / 1 3 / 1 3 / 1 3
                                          20 Qtr Qtr Qtr Qtr tr1 tr2 tr3 tr4 tr1 tr2 tr3 tr4                          tr  r2    tr  r4 tr1 tr2 tr3 tr4
                                      e                                Q    Q     Q     Q     Q     Q     Q     Q    Q Qt      Q Qt      Q     Q     Q     Q
                                   Pr

Figure 5. Planned progression in CO2 reductions due to the Cranfield University Carbon Management
Plan: 2009-2013.

5. Carbon Management Plan financing
The Cranfield University Carbon Management Plan is expected to be self-financing in that
most of the projects included in the plan are quantified and have payback periods of less
than ten years. Projects such as renewable energy and new technologies included towards
the end of the five years are less well defined and have longer payback periods but are likely
to attract further external funding.

The capital cost of the programme is expected to be just over £3.3 million with expected
annual savings of £1.1 million giving an overall payback period of just over three years. The
University is also investing significant resource in this programme through new
appointments, such as the Energy Manager, and additional responsibilities.

This programme has been financed in two main ways. The major component of the funding
has been authorised by University Council to install a CHP plant and to upgrade and
enhance the electricity network with power factor correction. In addition, the University has
been awarded a Salix Institutional Small Projects loan of £250,000 (including a £50,000
contribution by the University) to finance projects of less than £50,000 with paybacks less
than five years. Opportunities for grant aid for carbon saving projects will be pursued
wherever appropriate.

This investment will realise annual carbon savings of over 7,000 tCO2e.


Cranfield University
Carbon Management Plan: 2009-2013                                                                                                       P a g e | 10
         £1,800,000                                                                                 8,000

         £1,600,000                                                                                 7,000

         £1,400,000
                                                                                                    6,000
         £1,200,000                                                                                                           Annual financial




                                                                                                            Tonnes CO2
                                                                                                    5,000                     savings
         £1,000,000
                                                                                                    4,000                     Capital spend each
          £800,000                                                                                                            year

                                                                                                    3,000                     Cumulative carbon
          £600,000
                                                                                                                              saving
                                                                                                    2,000
          £400,000

          £200,000                                                                                  1,000

                £0                                                                                  -
                      2008/2009     2009/2010    2010/2011   2011/2012     2012/2013    2013/2014




Figure 6. Annual spend and savings under the Cranfield University Carbon Management Plan: 2009-2013.

5.1.      Assumptions
The following assumptions have been made with regard to the projects planned (except
where stated in the project details)
   o Electricity average price over next 5 years:   8.5 p/kWh

       o Gas average price over next 5 years:                                           2.9 p/kWh

       o Two new Project Manager Posts and one new project Engineer are being created in
         Estates. This will provide additional internal resource to assist with delivery of some of
         the projects planned.

5.2.      Benefits / savings – quantified and un-quantified
Table 9. Annual Cost and CO2 savings under the Cranfield University Carbon Management Plan: 2008/09
– 2013/14.

                          2008/09               2009/10          2010/11               2011/12                   2012/13                         2013/14
 Annual
                          £171,868              £695,600         £878,960              £961,613             £1,037,347                       £1,072,226
 cost saving
 Annual CO2
 saving                           1,123             4,450                5,642             6,183                            6,672                    6,894
 % of target
 achieved                          16%                65%                 82%                90%                             97%                     100%


Unquantified benefits:

Benefits which we have not been able to quantify in financial terms include:

 Enhanced reputation of Cranfield University

 Increased attractiveness of University for prospective students and staff

 Increased partnership working (for example with Local Government)

 Opportunities to apply Research carried out by the University on site



Cranfield University
Carbon Management Plan: 2009-2013                                                                                        P a g e | 11
5.3.   Additional resources
The main additional resource which has already been taken on is the new Energy Manager.
There are also plans to have three new in-house Project Manager/Engineer posts in Estates
Department where the bulk of the current planned initiatives lie.

5.4.   Financial costs and sources of funding
The University has been awarded a Salix Institutional Small Projects loan of £250,000
(including £50,000 from the University). University funding of over £2 million has also been
set aside for the CHP scheme (£1.4 million of which is shown in this plan). On going revenue
funding for the Energy Manager to employ in Monitoring and Energy Awareness campaigns
has yet to be agreed and is being provided on a case by case basis.

Table 10. Funding allocations for the Cranfield University Carbon Management Plan.

                   2008/09          2009/10      2010/11       2011/12        2012/13     2013/14
 Annual costs:
 Total annual      £215,425         £1,654,446   £186,276      £306,122       £444,375    £267,641
 capital cost
 Total annual         £7,240          £52,635      £38,691       £46,954        £38,584     £8,305
 revenue cost
    Total costs    £222,664         £1,707,081   £224,967      £353,076       £482,959    £275,946
 Committed
 funding:
 Committed         £215,425         £1,474,575
 annual capital
 Committed            £7,240          £52,635      £38,691       £46,954        £38,584     £8,305
 annual
 revenue
   Total funded    £222,664         £1,527,210     £38,691       £46,954        £38,584     £8,305
 Unallocated
 funding
 Unallocated
 annual capital
 Unallocated
 annual
 revenue
          Total            £0        £179,871    £186,276      £306,122       £444,375    £267,641
     unfunded

Note Revenue costs in Table 10 do not include staff resources involved in the implementation
of the various projects. Annual staff costs associated with this plan are estimated at £79,000.




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Carbon Management Plan: 2009-2013                                          P a g e | 12
6. Actions to embed Carbon Management
At the start of the HECM programme, the University assessed the level to which carbon
management was integrated into the University’s operations and management using the
Carbon Trust’s Carbon Management Embedding Matrix. The consensus was that the
University had a low level of embedding (see Table 12 on page 19) and that this would be
addressed by the Carbon Management Plan.

6.1.       Corporate Strategy
The Vice-Chancellor has expressed his strong support for the HECM programme and for this
Carbon Management Plan. The CMP will be published on the University intra- and internet
websites.

Future reviews of University strategy will consider including sustainability as one of the
underpinning tenets of corporate strategy. This wider view will also include specific reference
to reduction of CO2 emissions.

6.2.       Programme Management
This factor of embedding Carbon Management is covered in section seven of this Plan.

6.3.       Responsibility
The University has existing Green Teams and Environmental Champions established to
promote recycling initiatives. It is proposed to extend their remit to encompass Carbon
saving and also to encourage new Carbon Champions.

The University is planning to introduce Carbon saving KPIs for Departments against which
Managers will be measured.

6.4.       Data management
The University intends to increase the number of smart meters to allow a better
understanding of energy consumption in individual buildings and over time.

The University Energy Manager will take responsibility for analysing and interpreting these
data in order to:

          monitor the success or otherwise of carbon saving projects;

          identify new opportunities; and

          provide clear feedback on energy performance to the Carbon Management Board
           and to the wider University.

The data from these monitoring programmes will be available on the intranet for all staff and
students. These will have the greatest impact if the data is available at a range of temporal
resolutions to allow them to be compared on hourly, daily, monthly and annual timescales.




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Carbon Management Plan: 2009-2013                                        P a g e | 13
6.5.      Communication and training
Plans for the first awareness campaign are already well advanced and these will be run on a
rolling basis timed to coincide with the new student intake each October. In the first instance,
a preliminary campaign has been run to encourage everybody to switch off equipment over
the Christmas break.

Carbon awareness will be included in staff and student inductions to introduce the ‘low
carbon University culture’. Key ways for individuals to contribute will be highlighted, including:

        Turning off computers and monitors at night

        Switching off unnecessary lights

        Turning down the heating rather than opening a window

        Setting air conditioning to higher temperatures

        Minimising business miles

        Recycling all paper, plastic, glass

        Turning off taps

        Reporting apparent wastage of heat, electricity or water

Training in carbon awareness and energy saving will be provided for specific groups of staff.
In particular, security staff and cleaners will be asked to turn off lights and appliances during
their routine activities and to report any apparent unnecessary energy usage to the University
Energy Manager through their line management.

The regular staff surveys will, in future, include questions to monitor staff attitudes to carbon
saving.

Data collected as part of the monitoring programme will be used to compare performance
and will be used as a basis for identifying areas that have achieved the greatest savings over
time. It is anticipated that this could form the basis for competitions between buildings and
functional groups within the University using normalised data.

6.6.      Finance and investment
This factor of embedding Carbon Management into the financial management of the
University is covered in section five of this Plan.

6.7.      Policy alignment
       6.7.1. Environmental Policy
The University already has an Environmental Policy, which is regularly reviewed to ensure that
it remains relevant and provides clear guidelines for operations.




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Carbon Management Plan: 2009-2013                                        P a g e | 14
       6.7.2.Energy and Carbon Management Policy (ECMP)
An Energy and Carbon Management Policy is now being developed to address key issues
related to energy conservation across the University. Key sections will address:

          minimisation of the use of small electric heaters;

          operation of IT systems

          use of refrigerants in air conditioning and cooling equipment;

          heating times in buildings; and

          reporting procedures for maintenance.

           6.7.2.1.   Sustainable buildings
The ECMP will also set standards for all new buildings and major refurbishment projects.
The Policy will set an environmental benchmark for buildings that will set Local Government
planning requirements and HEFCE capital spend guidelines as a minimum. It is anticipated
that the Sustainable Buildings Policy will require that all projects covered by the policy will
aim to achieve an Excellent rating in the new BREEAM for Universities certification scheme.

       6.7.3.Transport Policy
The University has an existing Green Travel plan which aims to reduce the incidence of single
car usage for travel to work by 5% over a five year period and to promote the use of public
transport wherever practicable. The emphasis of the travel plan is, however, on travel to work,
which is outside the scope of this Carbon Management Plan.

A new Transport Policy will therefore be developed to address business travel and
operational vehicle use across the University. Key issues to be considered will include:
      measures to encourage travel avoidance, including greater use of web-based or video
       conferencing such as the Webex system already in place;
      voluntary offsetting provisions whereby individuals or departments can offset their
       business travel carbon footprints by funding carbon saving projects across the
       University;
      actions to encourage the choice of vehicles with lower fuel consumption by staff hiring
       cars;
      environmental criteria for new vehicle procurement; and
      the use of biofuel from waste cooking oil in University vehicles.

7. Programme Management of the CM Programme
In order to be successful, the University recognises the need for good Programme
Governance, which will encourage:
      senior, strategic ownership of the carbon reduction target;
      bringing together, in one place, the diverse set of projects across the University;
      oversight of the Programme to encourage delivery by the identification and removal of
       blockages;
      project owners coming together to ensure coherence and coordination of carbon
       reduction activity
Cranfield University
Carbon Management Plan: 2009-2013                                       P a g e | 15
7.1.       The Programme Board – strategic ownership and oversight
      7.1.1. Objectives
The Carbon Management Programme Board has been created by the Cranfield University
Executive to achieve anticipated benefits from undertaking the Carbon Management
Programme including:
          an improved environmental performance through a reduction in carbon emissions;
          realisation of recurrent cost savings;
          compliance with existing and future environmental legislation; and
          an improved reputation for the University.

         7.1.2. Carbon Management Programme Board composition
The Carbon Management Programme Board will be chaired by a member of the University
Executive. In the first instance this will be Professor Tom Stephenson, Head of the School of
Applied Sciences, who is also Project Sponsor for the HECM CMP. Other Board Members
will include:
          Change Programme Director (Co-Project Leader)
          Head of Estates and Site Services(Co-Project Leader)
          University Financial Controller
          Director of IT
          University Energy Manager

      7.1.3. Responsibilities of the Carbon Management Board
The Board is responsible to the University Executive for:
    developing the University’s Carbon Management Strategy;
    approving the resulting Carbon Management Plan (CMP) on behalf of the University;
    recommending budgetary spend required to achieve future savings projected in the
     CMP;
    defining the terms of reference for the Carbon Management Team (CMT) and ensuring
     appropriate representation
    monitoring progress by the Carbon Management Team in implementing the CMP, and
     resolving any issues escalated to them by the CMT;
    publicising the University's performance against the CMP; and
    reporting progress to the University Executive.

       7.1.4. Frequency of meetings
The Board will meet at least quarterly on a time scale that will allow onward reporting to the
University Executive and to Council, as necessary.




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Carbon Management Plan: 2009-2013                                       P a g e | 16
7.2.       The Carbon Management Team – delivering the projects
       7.2.1. Carbon Management Team composition
The Carbon Management Team to deliver the projects will be chaired by the Head of Estates
and Site Service and will have the following representation:
          University Energy Manager
          Estates Operations Manager
          Schools Facilities Managers Representative
          Service Departments Representative
          Academic Representative
          Student Representative
          Communications Representative

The Carbon Management team will have the power to co-opt additional members onto the
team as required.

      7.2.2.Responsibilities of the Carbon Management Team
The Carbon Management Team is responsible to the Board for:
    developing the University’s Carbon Management Plan (CMP);
    identifying budgetary spend required to achieve future savings projected in the CMP;
    monitoring progress of individual projects within the CMP, and escalating any issues to
     the Board;
    developing a communications plan for publicising the University's performance against
     the CMP; and
    reporting progress to the Board.

      7.2.3.Frequency of meetings
The Carbon Management Team will meet every six weeks on a time scale that will allow
onward reporting to the Carbon Management Board.

7.3.       Succession planning for key roles
In order to maintain the momentum of the CMP, the succession of key roles must be
planned.
Table 11. Succession plan for the Cranfield University Carbon Management Plan

Role                   Name                     Successor
Project Sponsor        Professor Tom            Executive Member
                       Stephenson
Co-Project             Professor William        John Street, Head of Estates and Site
Leader                 Stephens                 Services
Co-Project             John Street              Replacement Head of E&SS
Leader
Energy Manager         Gareth Ellis             Replacement Energy Manager
Financial              Ian Sibbald              Replacement Financial Controller
Controller
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Carbon Management Plan: 2009-2013                                       P a g e | 17
7.4.      Ongoing stakeholder management
Carbon management within Cranfield should be regarded as an issue that every individual
who works and studies at the University should be responsible for, rather than the sole
responsibility of a centralised department such as estates. For this reason successful
engagement and education of staff and students is required in order to achieve the
maximum reductions in carbon emissions.

In order to achieve these required levels of engagement and education responsibility for
communicating emission reduction successes to senior management, staff and the student
population will rest with the Carbon Management Team, through the full range of
communications channels.

7.5.      Annual Progress review
An annual review of the CMP will be published to document progress against the Plan. The
review will:

  document the cost and all benefits from the Programme including:

       o financial savings, either cashable or returned to your ‘rotating fund’;

       o CO2 savings against the agreed target;

       o intangible benefits, including as influencing the student body and staff;

  report to the University Executive, via the Programme Board.




Cranfield University
Carbon Management Plan: 2009-2013                                          P a g e | 18
 Appendix A: Carbon Management Matrix – Embedding
 Table 12. Carbon management embedding at Cranfield University prior to the start of the HECM programme. Perceived position highlighted in red.

                                                                                                  COMMUNICATION &                                                                               MONITORING &
               POLICY               RESPONSIBILITY                DATA MANAGEMENT                                              FINANCE & INVESTMENT               PROCUREMENT
                                                                                                     TRAINING                                                                                    EVALUATION

                                                                                             All staff & students given       Granular & effective          Senior purchasers consult
          SMART Targets        CM is full-time
                                                                                              formalised CM:                    financing mechanisms for       & adhere to ICLEI’s            Senior management
           signed off            responsibility of a few       Quarterly collation of
                                                                                                                                CM projects                    Procura+ manual &               review CM process
          Action plan           people                         CO2 emissions for all         o Induction
                                                                                                                               Finance representation         principles                     Core team regularly
                                CM integrated in               sources                       o Training Plan
           contains clear
                                                                                                                                on CM Team                    Sustainability                  reviews CM progress
           goals & regular       responsibilities of senior    Data externally verified      o Communications
                                                                                                                               Robust task management         comprehensively                Published externally on
  5        progress reviews      managers                      M&T in place for:            CM matters regularly
                                                                                                                                mechanism                      integrated in tendering         website
          Strategy launched    VC support
BEST                                                              oBuildings                  communicated to:
                                                                                                                               Ring-fenced fund for           criteria                       Visible board level
           internally & to      Part of all job                                              o External community
                                                                  oWaste
                                                                                                                                carbon reduction              Whole life costing              review
           community             descriptions                                                 o Key partners                    initiatives                   Area-wide procurement

                                CM is full-time                                             All staff & students given
                                                               Annual collation of CO2                                                                                                       Core team regularly
                                 responsibility of an                                         CM:                              Regular financing for CM      Environmental demands
                                                                emissions for:                                                                                                                 reviews CM progress:
          SMART Targets         individual                                                   o    Induction                    projects                       incorporated in tendering
                                                                  o   Buildings                                                                                                                o    Actions
  4        developed but not    CM integrated in to                                          o    Communications              Some external financing       Familiarity with Procura+
                                                                  o   Transport                                                                                                                o    Profile & Targets
           implemented           responsibilities of                                         CM communicated to:              Sufficient task               Joint procuring between
                                                                  o   waste                                                                                                                    o   New opportunities
                                 department managers,                                         o    External community           management mechanism           HEIs or with LAs.
                                                               Data internally reviewed                                                                                                           quantification
                                 not all staff                                                o    Key partners
                                                                                                                                                                                              CM team review
                                CM is part-time
                                                                                             Environmental / energy        Ad hoc financing for CM          Whole life costing              aspects including:
          Draft policy          responsibility of a few       Collation of CO2
                                                                                              group(s) give ad hoc:          projects                          occasionally employed
                                 people                         emissions for limited                                                                                                          o Policies /
  3       Climate Change
                                                                                              o    Training                 Limited task management          Some pooling of                  Strategies
           reference            CM responsibility of           scope i.e. buildings only
                                                                                              o    Communications           No allocated resource             environmental expertise         o Targets
                                 department champions
                                                                                                                                                                                               o Action Plans
                                CM is part-time                     No CO2 emissions       Regular poster/awareness
                                                                                                                            Ad hoc financing for CM          Green criteria
          No policy             responsibility of an                 data compiled           campaigns
                                                                                                                             related projects                  occasionally considered        Ad hoc reviews of CM
  2       Climate Change        individual                          Energy data            Staff & students given ad
                                                                                                                            Limited task coordination        Products considered in          actions progress
           aspiration           No departmental                      compiled on a           hoc CM:
                                                                                                                             resources                         isolation
                                 champions                            regular basis           o    Communications
          No policy                                           Not compiled:                                                  No internal financing or
  1                             No CM responsibility                                        No communication or                                             No Green consideration
          No Climate                                             o   CO2 emissions                                             funding for CM related                                        No CM monitoring
Worst      Change reference
                                 designation
                                                               Estimated billing
                                                                                              training
                                                                                                                                projects
                                                                                                                                                              No life cycle costing



 Cranfield University
 Carbon Management Plan: 2009-2013                                                                P a g e | 19
Appendix B: Definition of Projects


Project:              Silsoe Move
Reference:            C1
Owner (person)        William Stephens
Department            VCO
Description           Move of Silsoe Campus activities to Cranfield campus


Benefits              CO2 saving estimated as 1,000 tCO2




Funding               Already allocated



Resources             Input into design and specification of new accommodation



Ensuring Success      Ensure new buildings to accommodate move are energy efficient




Measuring             Comparing before with after, taking into account new activities
Success



Timing                Phase 1 completed
                      Phase 2 2009/2010




Notes                 This activity is already happening for reasons other than energy
                      saving. This is however a huge opportunity to save energy and
                      Carbon.




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Carbon Management Plan: 2009-2013                                     P a g e | 20
Project:               Energy Awareness Campaign
Reference:             C2
Owner (person)         Gareth Ellis
Department             Estates
Description            Communication campaign to raise awareness of Carbon Plan and
                       energy saving in general, including:
                        - Intranet section with energy saving tips, news and case studies
                        - Network of Green Champions
                        - Energy awareness training
                        - Staff and student competitions
Benefits               Saving 10% of electricity and gas
                       Saving: £217,047 and 1,377 tCO2
                       Payback less than two years
Funding                Source of funding: Estates, supplemented by each School and
                       Department
                       Cost: £30,000 over 5 years
Resources              Energy Manager to lead on awareness raising and training for Green
                       Champions. Drafting in extra support and expertise when required.
                       Green champions in each School, Department and Building. Provided
                       with time and resources for role.
                       Awareness raising tools such as posters, stickers, energy meters,
                       publications and promotional products
Ensuring Success       Senior management support
                       Sufficient Green Champions identified and given sufficient support
                       Principle risks: financial, Energy Manager time
Measuring              Number of Green Champions
Success                Number of staff and students trained in energy issues
                       Reviewed annually (June 09)


Timing                 Pilot in B62 January 2009
                       Wider roll out to other departments and Schools March 2009
                       Induction of new students October 2009
Notes




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Carbon Management Plan: 2009-2013                                        P a g e | 21
Project:              Policies
Reference:            C3

Owner (person)        Gareth Ellis

Department            Estates

Description           Developing energy and carbon management policy, also reviewing
                      other CU policies such as IT, Environment, Procurement


Benefits              Saving 2% of electricity and gas

                      Saving estimated as £35,867 and 228 tCO2
                      Immediate payback

Funding               Using in house resources

                      No Investment Cost but requiring significant staff input (estimated at
                      £10k in 2009)
Resources             This work will be led by the Energy Manager with significant inputs
                      from other Estates Managers, IT and Finance.




Ensuring Success      Need to consult widely to ensure that policies are acceptable and
                      workable
                      Senior Management Support


Measuring             Number of new energy saving policies introduced
Success               Impact assessment of each new policy to estimate energy savings
                      Reviewed annually (June09)



Timing                Development of Energy and Carbon Policy draft March 2009
                      Final version of Energy and Carbon policy May 2009
                      Review of energy polices in other policies (e.g. IT) June 2009


Notes




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Carbon Management Plan: 2009-2013                                     P a g e | 22
Project:              CHP
Reference:            C4
Owner (person)        John Street

Department            Estates

Description           Install PF correction equipment



Benefits              Saving £247,000 p.a. and over 1500 tonnes of CO2




Funding               CU funded
                      Cost: £1,440,000 for CHP unit (over £2 M for complete scheme
                      including network upgrade)




Resources             Managed by Estates with input from external consultants
                      O&M Contract with Equipment supplier


Ensuring Success      Senior Management support
                      Power outage required for installation. Needs careful timing


Measuring             Monitoring output of electricity and heat
Success               Comparing with previous costs and CO2 emissions




Timing                Need to plan for right weekend (shut down availability)
                      Detailed planning : March to July 2009
                      Implementation: September to December 2009


Notes




Cranfield University
Carbon Management Plan: 2009-2013                                     P a g e | 23
Project:               Voltage Optimisation
Reference:             C5
Owner (person)         Gareth Ellis
Department             Estates
Description            Equipment installed to regulate voltage and reduce unnecessary
                       electrical losses. Starting with Transformers J and W

Benefits               Energy saved and also life of equipment affected by high voltages
                       extended
                       Saving: £79,143 and 500 tCO2


Funding                Salix Funding
                       Cost: £335,912




Resources              Using in house resource to oversee external contractors




Ensuring Success       Will need to schedule in with site shut down
                       Provide reassurance on effects on performance and safety.


Measuring              Comparing energy consumption before with after
Success                Noting reduction in voltage achieved
                       Performance of lighting


Timing                 Detailed planning Feb to Mar 2009
                       Pilot installations May 2009
                       Further installations 2010 and 2011


Notes




Cranfield University
Carbon Management Plan: 2009-2013                                     P a g e | 24
Project:               Power Factor Correction
Reference:             C6

Owner (person)         Brian Martin

Department             Estates

Description            Install PF correction equipment



Benefits               Improved Power Factor with consequent energy savings

                       Saving £38,000 and over 240 tonnes CO2


Funding                CU funded

                       Cost: £32,000




Resources              Using in house resources to manage external contractors




Ensuring Success       The installation will require careful planning as the system will need
                       shutting down for the installation.




Measuring              Measuring PF before and after on Half Hourly data
Success




Timing                 Need to plan for right weekend (shut down availability)
                       Detailed planning February to April 2009
                       Implementation June to August 2009


Notes




Cranfield University
Carbon Management Plan: 2009-2013                                       P a g e | 25
Project:               Boiler burner load optimiser
Reference:             C7
Owner (person)         Pat Smith

Department             Estates

Description            Fitting equipment on each gas boiler over 100 kW across site to
                       optimise operation based on flow and return temperatures

Benefits               Saving £27,609 and over 200 tonnes CO2




Funding                To be funded through Salix revolving fund
                       Cost: £49,996




Resources              Using existing resource to oversee external contractors




Ensuring Success       Need in pipe temperature sensors (not strap-on)
                       Will need to wait until end of heating season


Measuring              Before and after comparison with degree day calculation
Success




Timing
                       Pilot project June 2009 to Dec 2009
                       Further Implementation May 2010 to June 2012


Notes




Cranfield University
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Project:              VSD
Reference:            C8
Owner (person)        Dave Butcher

Department            Estates

Description           Variable Speed Drives on pumps and fans on heating and cooling
                      circuits

Benefits              Improved control and energy saving
                      May be able to set up to monitor energy use for individual motors
                      Saving £5,491 and 35 tCO2
Funding               This will funded through Salix revolving fund
                      Cost: £21,776




Resources             Using existing resource to oversee external contractors




Ensuring Success      Will need to be carried out when plant shut down.




Measuring             Installing meters to compare electricity consumption before with after
Success



Timing                Detailed planning April 2009
                      Implementation July 2009, July 2010




Notes




Cranfield University
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Project:               Controls( BMS)
Reference:             C9
Owner (person)         Dave Butcher

Department             Estates

Description            Optimising control strategies on BMS, including cooling systems in IT
                       server rooms

Benefits               Better control of building services leading to improved performance
                       and energy saving
                       Savings: £42,911 and 310 tCO2


Funding                To be funded through Salix revolving fund
                       Cost: £71,518




Resources              Using existing resource to oversee external contractors




Ensuring Success       Contractor need access to information and systems
                       May need to increase storage on existing BMS


Measuring              Installing meters to measure electricity consumption before and after
Success




Timing                 3 to 4 months
                       Starting February 2009




Notes




Cranfield University
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Project:              Lighting improvements
Reference:            C10
Owner (person)        Gareth Ellis, also Dave Butcher and Jim Bradley
Department            Estates
Description           Convert T8 or T12 to T5 and improve controls



Benefits              Savings: £17,138 and 142 tCO2




Funding               To be funded through Salix revolving fund
                      Cost: £53,338




Resources             Most of this will use existing staff and be incorporated as part of
                      standard replacement




Ensuring Success      Need to develop policy across all departments to ensure energy
                      saving options are used
                      Budgets for lighting replacement is devolved to departments and this
                      can currently be a barrier


Measuring             Monitoring before and after electricity consumption
Success



Timing                New investment in lighting through Salix from March 2009
                      Put in place new policies June to September 2009
                      Replacement programme to incorporate new policies from October
                      2009


Notes




Cranfield University
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Project:               Cooking oil
Reference:             C11
Owner (person)         Jim Brandom

Department             Transport Manager, Estates

Description            Use on site waste cooking oil and convert it into biodiesel for use in
                       CU vehicles


Benefits               Cost savings and also promotional opportunity
                       Savings: £2,000 and 13 tCO2


Funding                CU Funded
                       Cost: £4,000




Resources              Using in-house resource to manage




Ensuring Success       That most of the cooking oil on site is easily collected
                       The quality of the biodiesel produced will need to be of the right
                       standard and compatible with site vehicles


Measuring              Reduced Diesel use
Success                Increased awareness of Carbon issue




Timing                 Detailed feasibility Mar to June 2009
                       Detailed planning and Implementation from September 2009




Notes




Cranfield University
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Project:               Insulation
Reference:             C12
Owner (person)         Pat Smith (Pipes) and Richard Hatfield (Fabric)

Department             Estates

Description            Installing pipe insulation and also fabric insulation (this aspect could
                       extend to existing housing stock which would involve Richard Hatfield
                       )
Benefits               Energy savings and also improved safety in some boiler rooms
                       Savings: £23,389 and 149 tCO2


Funding                CU Funding
                       Cost: £93,554




Resources              Using existing resource to oversee external contractors




Ensuring Success
                       Access for underground pipe work needs to be investigated


Measuring              Thermography for underground pipe work, temperature in boiler
Success                rooms, and also overall gas consumption versus degree day




Timing                 Pilot projects March 2009
                       Main implementation phases June to July 2009 to 2012




Notes




Cranfield University
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Project:              Power Management of PCs
Reference:            C13
Owner (person)        Howard Jeffery

Department            IT

Description           Automated shut off of centrally managed PCs



Benefits              Energy saved




Funding
                      No extra cost
                      Saving: £21,196 and 134 tCO2 pa


Resources             Using in house resource




Ensuring Success      Need senior management support




Measuring             Number of PCs were this is implemented
Success



Timing
                      Pilot stage starts March 2009
                      Main implementation September 2009 to March 2010


Notes




Cranfield University
Carbon Management Plan: 2009-2013                                   P a g e | 32
Project:              IT Servers
Reference:            C14
Owner (person)        Howard Jeffery
Department            IT
Description           Move to Virtual servers


Benefits              Energy saved, improved service offering
                      Saving: £7,270 and 47 tCO2 pa


Funding
                      Cost: £50,000




Resources             Using in house resource to oversee external contractors




Ensuring Success      Program of virtualisation is already in progress




Measuring             Comparing before with after
Success



Timing
                      Starting March 2009 and implemented in phases over 2009 to 2011




Notes




Cranfield University
Carbon Management Plan: 2009-2013                                        P a g e | 33
Project:               M&T
Reference:             C15
Owner (person)         Gareth Ellis, also Dave Butcher and Jim Bradley

Department             Estates

Description            Install heat, gas and electricity meters which can be automatically
                       read and logged on BMS. Then monitor and interpret data gathered to
                       identify energy saving opportunities
Benefits               Measurement of performance of other projects
                       Identification of energy opportunities (including no cost ones)
                       Saving £55,465 and 352 tCO2
Funding                CU funding to be agreed
                       Cost £150,000 also requiring significant staff input (estimated at £30k
                       pa)




Resources              In house




Ensuring Success       Energy meters to be used have to be correct standard
                       Data has to be at least half hourly


Measuring              Number of buildings with 95% of energy metered
Success                Number of buildings with half hourly metering
                       Number of building with automatic reading of meters suitable for
                       billing

Timing                 Detailed review of existing metering February 2009
                       Business Case for new metering March 2009
                       Implementation May 2009 to Sept 2009


Notes




Cranfield University
Carbon Management Plan: 2009-2013                                      P a g e | 34
Project:              Plant upgrades
Reference:            C16
Owner (person)        Brian Martin, also Dave Butcher and Gareth Ellis

Department            Estates

Description           Replacement of equipment at end of useful life with more efficient
                      equipment

Benefits              Savings estimate: £50,000 and 324 tCO2




Funding
                      No additional investment cost assumed




Resources             In house resource required to introduce necessary procurement
                      policies




Ensuring Success      Need to review current plant upgrade programme




Measuring             New procurement policies introduced
Success



Timing
                      Starting in April 2009




Notes




Cranfield University
Carbon Management Plan: 2009-2013                                    P a g e | 35
Project:               Renewables
Reference:             C17
Owner (person)         Gareth Ellis

Department             Estates

Description            Biomass boilers, Wind turbine, Solar thermal, PV



Benefits               Apart from Carbon saving will also raise profile of Carbon issue
                       Savings: £35,000 and 223 tCO2


Funding                To be determined
                       Cost budget: £530,000




Resources              Using in house resource to indentify opportunities (Energy Manager is
                       Renewables specialist)




Ensuring Success       Need to ensure renewables are considered for any new build or
                       refurbishment project
                       Establish links with research side
                       Identify external funds for investment in renewables
Measuring              Number and capacity of renewable energy installations
Success




Timing
                       To be determined but likely to be 2010 onwards




Notes




Cranfield University
Carbon Management Plan: 2009-2013                                      P a g e | 36
Project:              New technologies
Reference:            C18
Owner (person)        Gareth Ellis

Department            Estates

Description           Absorption chillers, UV sterilisation of AHUs (removes dirt and avoids
                      pressure rise over exchangers etc), Advanced boiler water treatment
                      system, MicroCHP, ORC CHP, MiniCHP
Benefits              To be determined on a case by case basis
                      Saving: £17,000 and 109 tCO2


Funding               To be determined
                      Cost budget £260,000




Resources             Using in house resource to indentify opportunities




Ensuring Success      Need to keep up date on developments in technology and latest case
                      studies



Measuring             Number and capacity of new technology installations
Success




Timing
                      To be determined




Notes




Cranfield University
Carbon Management Plan: 2009-2013                                     P a g e | 37

				
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