As a guest researcher or international research student you are
a key player in the internationalization of research at Stockholm
University. The creative and critical thinking you bring to our
Stockholm University, located in Sweden’s capital city, is the regional centre for higher
community is highly valued.
education and research in the humanities, law, the natural and social sciences. It is a thriving You will find that we encourage strong, independent thinking
intellectual community and home to some of the world’s leading international researchers across the disciplines as we strive to continue our tradition of
across the academic disciplines. excellent teaching and research.
With over 50,000 undergraduate and master’s students, 1,800 doctoral students and 6,000
employees, Stockholm University is one of the largest universities in Sweden and one of the
As a new member of our research and teaching community I hope
largest employers in the capital. People of many different nationalities, with contacts through that you will enjoy the positive, friendly environment that we pride
out the world, contribute to the creation of a highly international atmosphere at Stockholm ourselves on. Your presence here is a welcome contribution to the
University. We hope that you, too, will enjoy the experience of working or studying with us. ongoing cultural and educational exchange that makes Stockholm
Living in another country can be challenging – at least in the beginning. We hope this
handbook will make your life in Sweden, Stockholm and at Stockholm University easier.
University an inspiring and international environment to work in.
I sincerely hope that your time here will be a success and that in
the future you will come to look back on your time here as an
How to Use the Handbook important step in the development of your career. Perhaps in that
way you will come to be an ambassador for Stockholm University
The information has been written with guest researchers and other international lecturers, and the work we do.
researchers and research students in mind. Most of the content is applicable to you irrespective
of which of the above target groups you belong to. The handbook contains some information,
such as e.g. student housing and discounts, that is only relevant for research students. This Kåre Bremer
information is placed within olivegreen text boxes throughout the handbook. Vice-Chancellor
Moving to Sweden
– the Essentials
There is a considerable shortage of accom- www.svenskabostader.se
modation in Stockholm so finding a flat is a www.huge.se
challenge. Make sure to apply for accom- www.proventum.se
modation well before your expected arrival www.ekenman.se
in Sweden. In particular, register for housing www.tyresobostader.se
services with waiting lists as soon as you
know that you are coming to Stockholm. There is also a big sublet market (“second
The University Accommodation Center hand rental” directly translated from Swedish)
(www.uac.se) and the Wenner-Gren Center in Stockholm. You may well find places to
(www.swgc.org) have a limited amount of sublet at websites like:
accommodation. Please note, however, that www.bostaddirekt.com
this accommodation is intended for tem- www.blocket.se
porary stays only and not for researchers
holding permanent positions. Please note: You are often expected to pay a
deposit when renting accommodation in
Accommodation for Visiting Lecturers Sweden. This sum is returned to you when
If you are not a student, then you should you move out of the premises provided
look at a number of websites that advertise there is no damage to pay for.
properties to rent:
Accommodation for Research Students
If you are a research student and a member of the Student Union you should sign up for
the queue at SSSB (Stiftelsen Stockholms Studentbostäder) as soon as you have received
your letter of acceptance from Stockholm University.
SSSB is Stockholm’s main provider of student accommodation. They rent out rooms
Stockholm University is one of Sweden’s largest institutions of higher and flats all over the city (30 different areas with around 8,000 rooms); rents are usually
education, with more than 50,000 students and 6,000 members of between SEK 2,600 – 6,000, and the size and outfit of the accommodations vary accor
staff–including several of the world’s most renowned scientists—offering dingly. Standard rooms at “Lappis” (Lappkärrsberget, a popular housing area in walking
education and research at the highest level within the humanities, law, distance from the University) have their own bathroom but you’ll have to share a kitchen
science, social sciences and teacher training. The University participates in with a dozen other tenants. SSSB’s webpage is available in English, as well as in Swedish.
regional, national and international collaboration, in debate and in social It is fairly easy to apply for accommodation at “Lappis”. For example, you do not need
change. Located in the middle of the world’s first national city park, yet an official Swedish personal identity number, although it is important you get an identity
close to the city centre, Stockholm University is characterised by beautiful
number as soon as possible after arriving in Sweden. if you don’t have one yet, you will
natural surroundings, historical environs, and access to the dynamism of
get a temporary one just for SSSB by contacting their customer support: www.sssb.se
the capital and Sweden’s largest job market.
Residence Permits For faster processing, visit the Tax Office in ments varies considerably. Some apply to
If you are a Nordic citizen (Denmark, Fin- person. Bring your passport and any docu- visits of up to two years, others to one-year Personal Identity Number
land, Iceland, Norway, Sweden) you do not ments proving your civil status, birth certifi- visits only. Some agreements apply to stu- If you have not yet received your personal
need a residence permit to be registered in cates for any children who are moving with dies, not research, some only to professors, identity number from the Swedish Tax
Sweden. you, and your residence permit. Your whilst others apply to anyone invited by a Agency when registering for courses at
Citizens of other EU/EEA member states department at Stockholm University will Swedish institution. Stockholm University, you will be provided
and members of their families have the right provide the Tax Agency with information with a special registration number. It is
of residence instead of a residence permit. about your employment. Tax Relief for Foreign Key Personnel called P or T number and is a fictive
You must register your right of residence If you will be staying in Sweden for less Foreign key personnel – experts, researchers number for use within the University’s
with the Swedish Migration Board no later than a year you should contact your depart- and others – may qualify for special tax LADOK database where your courses and
than three months after entering Sweden. ment at Stockholm University and/or get in relief when working in Sweden. The tax credits are documented. It can also be
All other nationals must have a residence touch with your local Tax Office to find out relief legislation provides a 25 per cent used by the Student Union. When you
permit to be able to register in Sweden. You what tax rules apply to you. For example, a reduction of the person’s taxable income. have received your official personal
must apply for a residence permit at a Swe- person who lives abroad but spends more This means that a foreign key individual’s identity number, you should make sure
dish embassy or Consulate before entering than six months in Sweden can be conside- income tax will be based on only 75 percent that the number is updated in LADOK.
Sweden. More information: red liable for tax. of his or her income. The reduction applies
www.migrationsverket.se to the first three years of employment in
Taxation and Income Tax Sweden. However, foreign key personnel Swedish Identity Card
Extension of Residence Permit If you receive your wage or stipend from a may reside in Sweden for up to five years. When you have received your Swedish per-
A residence permit is granted for one year at Swedish source, preliminary tax (prelimi- Information in English is available at the sonal identity number, you can apply for an
a time. Extension of a residence permit takes närskatt) will automatically be deducted at website of the Taxation of Research Workers ID card from the National Tax Agency. For
six to eight weeks and must be done before source. Board (Forskarskattenämnden): current application fees please visit the
the existing residence permit expires. For An income tax notice specifying your ear- www.forskarskattenamnden.se Agency’s website.
information regarding fees visit ned taxable income for the year will be sent
www.migrationsverket.se/info/ to you. This is the information you need for Personal Identity Number How to Apply for an Identity Card
812_en.html completing the income tax return (självde- Everyone registered in Sweden is given a P
• ay the application fee to the National Tax
You are entitled to stay in Sweden while klaration), which you must submit (on paper unique personal identity number that is valid Agency (bank giro 389-0100 or plus giro
the permit is being processed, although it or electronically) to the Swedish Tax Agency for the person’s lifetime. The personal iden- 50 40 62-1) at a bank or via online banking.
can be difficult to visit other countries in at the beginning of May each year, declaring tity number is retained even if you move G
• ive your personal identity number as a
Europe without a valid Swedish residence the previous year’s income. If you are staying from or to Sweden. payment reference and save the receipt,
permit. If you return to your home country for less than six months, get in touch with The personal identity number states the which you will need to take with you to
during summer or Christmas, you can con- the Tax Agency to adjust the tax deduction date of birth of the person, a birth number, the Tax Agency.
tact the Swedish Embassy in your home from your salary accordingly. and a check digit. The date of birth is given V
• isit the Tax Agency in person, where you
country to renew your residence permit. Foreign nationals who reside in Sweden in six digits. The digits are arranged as fol- will fill in an application form, show your
and who are paid here usually pay Swedish lows: Year, month, and day of birth. So, a receipt and prove your identity with an
Population Registration income tax instead of paying taxes in their person who has the date of birth 640823 approved identification card or by having
If you plan to stay in Sweden for one year or own country. To avoid double taxation, was born on 23 August 1964. a certifier (with an approved identification
more, you must register with the Swedish Sweden has negotiated agreements with The personal identity number is used card) with you. Among the approved iden-
Tax Agency (Skatteverket). It is important many countries, and the nationals con- when dealing with public agencies, health tification cards are Swedish passports, ID
that you are correctly registered in the cerned will pay their care, schools and universities, banks and insu- cards, driving licenses and EU passports.
population register, so that you can exercise taxes in their home rance companies. Other companies are not
your rights and enjoy social benefits and countries. The con- supposed to use the personal identity number, The closest local Tax Agency office is located
allowances. tent of these agree- but it is not unusual that it is asked for in at Magnus Ladulåsgatan 67, Stockholm.
return for a service paid after its usage, such More information:
Hej is the most common greeting phrase in as a telephone subscription or a car rental. www.skatteverket.se/otherlanguages
Swedish. If you want to know how to use
it, the rule is simple – always to everybody!
Unemployment Insurance and everyone who is properly registered in
Unemployment benefits are divided into a Sweden and has a Swedish personal identifi-
basic insurance that provides you with a cation number (see above) has access to this
lower level of basic support and a comple- system. This means you pay subsidized pri-
mentary income related insurance (A-kassa), ces up to a maximum amount, above which
which is voluntary and typically constitutes you are exempt from paying anything
a significant proportion of the total unem- further. Healthcare for children is free.
ployment benefits. Voluntary income related Contact the Stockholm Health Care Guide
funds are distributed by trade unions and in (Vårdguiden) Hotline for more information:
order to be entitled to these benefits you +46 8 320 100.
must have been a member of or affiliated to
an unemployment insurance fund during a General Medical Care
continuous period of at least 12 months. If you need to see a doctor for illness that is
not work-related, call: +46 8 320 100 (this is
Comprehensive Household NOT the emergency number), then press 3.
Insurance You will be able to talk to a nurse who will
Comprehensive household insurance (hem- help you find a doctor.
försäkring) covers the most potential dama-
ges such as damage to property, your perso- Dental Care
nal possessions and personal liability. It can Everyone who lives in Sweden can receive
also include travel insurance, assault protec- subsidized dental care from the age of 20.
tion and pay certain costs if you get into dis- Nevertheless, dental care is quite expensive
pute with someone. Many companies offer so it might be a good idea to visit a dentist
comprehensive household insurance poli- before you come to Sweden. Dental care is
cies with different levels of cover. Consider free of charge for children and young people
carefully which level of insurance you need under 20. More information:
Of the various research areas at the
and pay particular attention to the policy’s www.forsakringskassan.se/sprak/eng
University, fifteen have been chosen as
restrictions and exclusions.
leaders in their field. Research within these
areas encompasses such varied fields as what
Health Insurance and
people ate during the Stone Age, how the
world economy works and studies of
constituent particles in the South Pole The health system in Sweden is run by the
icecap. Sometimes the most revolutionary state, which finances the bulk of health care Emergency (Call 112)
and exciting research emerges in the costs. Patients pay a nominal fee for exami- In the event of an emergency, call 112
boundary zone between different scientific nations and some tests. The state pays for to get an ambulance.
disciplines, such as in the context of approximately 85 percent of medical costs,
investigations into genetic material, or the
factors that lie behind social inequality.
Medical Care for Employees Swedish Social Insurance Agency Absence Due to Illness Preventive Health Care
As an employee you can contact the Univer- Swedish social insurance covers everyone As an employee at the University, you are As an employee at the University you are
sity’s healthcare provider helpline for work- who lives or works in Sweden – including required to submit a doctor’s certificate to entitled to one hour per week of preventive
related illness. The agreement does not include international research students. This insurance your department, centre, etc. if you are health care (friskvård, i.e. keep-fit activities)
general medical care, but as you might be provides financial protection for families absent due to illness for more than seven during working hours. You have access to a
unable to determine yourself whether an ill- and children, for people with a disability calendar days in a row. number of free or heavily discounted activi-
ness is work-related or not, you should always caused by illness, as a result of a work, injury After any absence due to illness you are ties in Frescatihallen as well as a staff gym.
call and consult a nurse. More information: or old age. The Social Insurance Agency required to fill a form (Assurance of Illness Friskis och Svettis, who have training
www.su.se/english/staff-info/medical-care (Försäkringskassan) administers social insu- Statement) and submit it to your depart- facilities around Stockholm, offer Stockholm
rance and ensures that you get the benefits ment, centre, etc. University employees a ten percent discount
University Health Insurance and allowances you are entitled to. All materials relating to illness, including on their annual pass. You may purchase the
The University offers students, visiting To be covered by a social insurance bene- doctor’s certificates, etc, are treated in the card directly at any of Friskis och Svettis’
researchers and other guests free insurance fit, you must, as a rule, either be resident in strictest confidence in accordance with the fourteen facilities in Stockholm. Make sure
through the national Legal, Financial and Sweden or be working here. If you work in Official Secrets Act. to take your University pay-slip, together
Administrative Services Agency (Kammar- Sweden, you are also insured for employ- For more information see You and your with your ID if you wish to buy the pass.
kollegiet). The policy provides emergency ment-based benefits. workplace on the staff web page: Employees are also entitled to limited
medical and dental coverage free of charge EU/EEA citizens should bring the Euro- www.su.se/english/staff-info reimbursement for basic health and fitness
for any visiting researchers, lecturers, confe- pean Health Insurance Card, issued by the activities on presentation of receipts. Con-
rence and seminar participants, opponents social insurance office in your home country. Parental Benefit tact your departmental administrator for
of doctoral theses and other foreign visitors The card states that you are entitled to As a parent you are also entitled to parental details of the exact sum. The reimbursement
and their families. More information: health care on the same conditions and at benefit if you take time off work to look after can only be paid for training fees or for the
www.kammarkollegiet.se/english/ the same price as permanent residents in the child. Parental benefit is payable for 480 purchase of entry passes for leisure centres
Sweden. days for children born in 2002 or later and such as gyms, swimming pools and other
for 450 days for children born before 2002. physical activity centres. However, the acti-
vity must be geared towards keeping fit: i.e.
not golf, horse-riding, etc.
If you are invited to dinner with a
Medical Care for Research Students Swedish family, don’t forget to say tack
Research students are also entitled – in addition to the abovementioned services – (thank you). Swedes say it all the time.
to visit the Stockholm Student Health Unit. The Unit offers health counselling and – Kan du skicka saltet, tack?
psychiatric counselling. Make an appointment or visit during reception hours if you need
medical advice or want to see a psychologist. All visits are free of charge for students at
Stockholm University. – Tack!
Visiting address: Studentpalatset, Norrtullsgatan 2, telephone: +46 8 674 77 00.
More information: www.su.se/english/study/current-students/student-health-service
Health Insurance for Research Students
Research students are entitled to varying levels of health insurance, depending on how
your studies are financed.
If in doubt, contact Kammarkollegiet: www.kammarkollegiet.se/english
Health and Fitness for Research Students
Research students who are not employees are entitled to the same health and fitness
benefits as employees.
Whilst only a few minutes journey from the city centre, Stockholm
University is located in the middle of the world’s first national city park.
Beautiful surroundings, historical environs, and access to the dynamism
of the capital and Sweden’s largest job market are some of the features
that make the university unique.
Climate and Clothing Sweden is an advanced IT nation with high-
Stockholm has a moderate climate. On the speed broadband coverage in virtually the
longest night of the year in December it is entire country. To purchase a broadband
dark for about 18 hours. The coldest months subscription, ask your landlord what inter-
of the year are usually January and February. net providers operate in your area, or
The average temperature during winter purchase a mobile broadband subscription
months is about -3°C. Snowfall usually occurs from a high street store.
from January to March. On the longest day Should you wish to use a mobile phone
in June the sun is up for about 19 hours. whilst in Sweden, there are plenty of options.
July and August are usually the warmest Probably the best option is to bring your
months with the average temperature being mobile phone from your home country and
16°C. Dress in Sweden, especially at the uni- purchase a pre-paid SIM card in Sweden.
versity, is mostly informal.
Local Transportation Sweden uses the standard European two-
Public transport is easy to use in Stockholm, pin plugs and voltage is 230 volts/50 cycles.
and in Sweden in general. Stockholm Public If you are bringing your own electrical equip-
Transport (SL) provides travel by commuter ment with you, find out if it can be used
train, underground, bus, tram and boat, safely on this voltage or whether you will
throughout the greater Stockholm area. need an adaptor.
Underground stations are marked with a
blue (T) and commuter train stations with a Some Basic Rules and Rights
blue (J). Pedestrians
Tickets for travel with SL services should Walk on the pavements. Pedestrians have
be bought in advance and cannot be purcha- the right of way over motor vehicles when
sed on busses. There are a number of ticket crossing the street where indicated at inter-
types available, including season tickets, a sections. When crossing at an intersection
30-day card, strip of tickets, and single tick- with traffic lights, it is necessary to wait for
ets with short validity. Tickets are available the green walk sign. Always try to make eye
from machines or newsagents or via mobile contact with the driver before stepping out.
text message (SMS).
Further information, prices and a journey Bicycles
planner can be found at: The rules of the road that apply to cars also
www.sl.se/english apply to bicycles. A license to operate a
bicycle is not required. If you ride your
Internet and Telephone bicycle at night, it must, according to
At the University there is a free wireless net- Swedish law, be equipped with lights
work which you can access from any com- and adequate reflectors. There are many
puter with your university account. designated bicycle lanes throughout the
city. Children under 15 are obliged by law Work and study are not compatible with the
to wear a helmet. consumption of alcohol or other drugs. The
consumption of alcohol or other drugs out-
Shoplifting side working hours must also not affect safety,
Petty theft and shoplifting (theft under SEK productivity and well-being in the workplace.
800) are criminal offenses in Sweden. Even If a problem arises relating to the use/
first-time offenders will be given a criminal abuse of alcohol or other drugs, it is vital to
record, which can affect a person’s immigra- deal with such problems both swiftly and
tion status in Sweden. professionally. Contact the University’s
healthcare providers for help.
Alcohol and Drugs
Sweden has a government alcohol mono- Smoking
poly called Systembolaget, responsible for Smoking is prohibited in most public buil-
the sale of alcoholic beverages stronger than dings and in all restaurants. There are some
3.5 percent by volume (strong beer, wine designated areas where you can smoke. You
and spirits). You must be 20 years old or can be fined if you smoke in non-smoking
over to make purchases at Systembolaget. areas. Smoking is not allowed within 15
Supermarkets and other shops often sell alco- metres of all university buildings.
holic drinks under 3.5 percent by volume,
such as cider and beer.
Restaurants and bars with permission can Student Travel Card
serve alcohol to anyone who is at least 18 Research students who hold a student
years old, though many nightclubs volunta- identity card can buy a Student Travel
rily require a minimum age above 18 (usu- Card that gives a reduction on the cost
ally 20 or 23). Take a photo ID with you of travel. When travelling with the Travel
when you are out at night. Card, you should always carry your
The use of, possession of, and trafficking in student identity card (obtained from
restricted drugs (marijuana, heroin, cocaine, Student Union) and your ordinary
etc.) is illegal and subject to a fine, impri- identity card.
sonment or deportation.
As one of Sweden’s largest seats of learning, Stockholm University
Take your shoes off if you are offers education and research at the highest level. Several world
leading scientists are active here and thousands of students graduate
invited to somebody’s home. from the University each term. Stockholm University attracts students
Even if it is dry outside and from around the world who see an opportunity to get to know the
Capital of Scandinavia and to share in the wide range of courses and
your shoes are dry. Most programmes that the University offers. Naturally we hope that you too
Swedes walk around in their will become a part of this dynamic environment and that your time
here with us will help you make friends for life.
socks when at home.
Working Life Funding for Research Students
Research studies are funded in a variety of ways, including universityawarded doctoral
studentships or study grants, scholarships, study loans, paid leave of absence from
other employment or other kinds of guaranteed income.
Terms of Employment be sent to a contact person at the department
A study grant (utbildningsbidrag) is classed as pensionable income but does not
An overview of the terms of employment or equivalent to confirm that the person
allow for sickness benefit or unemployment benefit. A doctoral studentship
for all staff (working hours, leave, vacation, who has made the booking is an employee
(doktorandanställning) funded via a study grant may, when combined with employ
illness and medical treatment, insurance) is of the department and is authorized to do so.
ment as an assistant, give the possibility for an annual salary increase.
to be found in the document ‘You & Your The University applies ’climate compen-
If you are a research student, it is important that you find out what your employment
Workplace’. sation’ for business travel flights. Before
status is, as this will affect your right to enjoy certain benefits. Only regular employ
For more information see You and your making any travel arrangements you should
ment gives you full benefits such as unemployment fund, sickness benefit, parental
workplace on the staff web site: consider whether there is a viable alterna-
allowance and the right to paid vacation.
www.su.se/english/staff-info tive to travelling: e.g. video conferencing.
Further useful information for research students is to be found in the Handbook for
For travel within Sweden, the travel policy
Postgraduate Students, at the website of the Swedish National Agency for Higher
Working Environment recommends taking the train rather than
At Stockholm University everyone – mana- flying for journeys of up to 500 km.
gers, staff and students – contributes to a Reimbursement for travel on official busi- Student Organisations
good atmosphere by actively promoting an ness are paid following the submission of a
The Student Union
excellent, supportive working environment travel expenses claim form.
The Student Union organizes many activities on campus, as well as various clubs and
and complying with applicable working envi-
councils, including the PhD Student Council at your department.
ronment policies. A good psychosocial wor- Travel Insurance
Student governance is an important principle of Higher Education in Sweden. Each
king environment is imperative as it develops You must carry the Swedish State Business
council elects student representatives for Boards and Councils at all levels of the
employees’ creativity, and favourably influ- Travel Insurance Certificate on all business
University. Membership in the Student Union is optional, although as a PhD student
ences his or her health, creating ideal condi- trips abroad: this certifies that you are insu-
you automatically become a member of your department’s Student Council.
tions to perform well at work. Greater tran- red by Kammarkollegiet. The Travel Insurance
sparency and a supportive work culture create Certificates are issued by your department.
Services provided by the Student Union include:
an opportunity for staff and students to have For further information outlining the cover
• a PhD Student Counsellor (Doktorandombud) who can assist with information, advice
greater involvement and influence at work. you are entitled to on business trips abroad,
and support in both general and specific questions with complete confidentiality
The head of department is responsible for you are advised to contact Kammarkollegiet.
• a service desk (Kårexpeditionen) in Allhuset. The staff can help you with questions
issues relating to the working environment
about membership, discounts and the Student Card.
at the department. The safety representative Staff Organizations
is a trustee who has the task of safeguarding At Stockholm University formal negotiations
You can find out more about the Student Union on their website, where you can also
a healthy work environment with specific between the University and employees are
sign up for membership: www.sus.su.se/en
legal rights and obligations in this area. The handled specific unions or associations.
occupational and student health services sup- For more information see Staff organisa-
Graduate Student Association
port the management and the departments. tions under the Resources section of the
DocMa, the Graduate Student Association, is an association for Master’s and PhD
staff web site:
students which specifically aims at including international students, using English as a
Travel on Official Business www.su.se/english/staff-info
working language. The association organizes seminars, workshops and activities and
Travel on official business must be planned
has a newsletter for international students. More information: www.sus.su.se/docma
and carried out by the most cost-effective Additional Resources
method possible. The person traveling must The Swedish Institute has an excellent web-
use the University’s appointed travel agencies. site that contains a wealth of general infor-
When booking travel from the University’s mation about working in Sweden:
travel agency, a booking confirmation will www.workinginsweden.se
Stockholm University Library is one of the
largest research libraries in Sweden and one
of the most visited cultural institutions in
Stockholm, with about 1.7 million visitors
every year. The library is a natural meeting
point on campus and a key agent of informa
Sweden’s Educational System check your department’s website for essay/
tion supply at Stockholm University. At the Higher education in Sweden is divided into exam timetables before making any travel
library you will have access to all scientific three cycles, in accordance with the Bologna arrangements, or to contact the department
literature that you need within the subject system: directly if this information is not yet availa-
areas offered at the university. • the undergraduate, or first cycle (3 years), ble on their website.
The main library is located on the 4th floor • he master’s, or second cycle (2 years), and
t For more information see the Important
and is connected to the D building of Södra • the PhD, or third cycle (4 years). dates section on this web page:
huset at Campus Frescati. There are also
many department libraries.
A PhD is the most advanced academic qua-
Further information can be found at
lification awarded in Sweden. It marks the National Holidays
culmination of a programme of doctoral Information about public holidays in Sweden
studies that comprise 240 credits – a total of can see Sweden facts on the Sweden tourism
four years of full-time study – in which the site:
doctoral thesis accounts for at least 120 cre- www.visitsweden.com/sweden/
dits. The total period of study is, however,
mostly longer. The reason for this is that Language
research students often do not spend all The working language in many departments
their time on their studies – they can, for at the University is generally Swedish,
example, frequently spend 20 per cent of though this varies from department to
their time on departmental duties such as department. Departments with many inter-
teaching undergraduates. national research students and visiting
researchers, for example, may choose to
Swedish Academic Environment adopt English as the working language.
The Swedish academic environment is infor-
mal: professors and staff members mostly Swedish Language Courses
dress in casual clothes and speak in a fami- International students, as well as resear-
liar style with colleagues and students. chers, doctoral candidates or holders of
scholarships, admitted directly by a depart-
Academic Year ment, may apply for Swedish language
The academic year is divided into two training at the Department of Scandinavian
semesters, each lasting 20 weeks. The Languages. Courses start in September and
autumn semester runs from late August to February. Please contact student adviser Eva
mid-January and the spring semester runs Bogren: email@example.com for de-
from mid-January to early to mid-June. tails. For more information see Swedish
language courses under the Resources section
Term Times of the staff web page:
There are no official holidays during term www.su.se/english/staff-info/links/
time. Students on certain courses will be
required to submit assignments or sit exams IT Services
throughout the whole semester. There is The University Account
usually a two-week teaching break at All students and staff need a University
Christmas, but we would advise you to Account in order to gain access to the network
and computers at Stockholm University. you to borrow books and other materials Stockholm University Library dards expected of a leading international
Users have to have been registered at their from the library. Collect your card at the Stockholm University Library is one of the university.
department for at least four hours before the help desk in the University Library in the D largest research libraries in Sweden and one Stockholm University is proud of its tra-
University Account can be activated. building of Södra huset. Bring a photo ID of the most visited cultural institutions in dition as an arena for critical cultural and
To open your account you need to visit and your P-number. More information: Stockholm, with about 1.7 million visitors scientific debate, and works actively to
the help desk in the University Library in www.it.su.se/studentsupport/english every year. The library is a natural meeting ensure that equal opportunities and equality
the D Building of Södra huset. Bring a photo place on campus and a key information exists for all employees and students. As a
ID and your Swedish national ID number Webmail resource at Stockholm University. The main member of the university community, you
(or your P- or T-number if you don’t yet The University webmail service allows staff library is located on the 4th floor and is con- should treat everyone with courtesy and
have a standard ID number). Before getting and students to use the University email nected to the D Building of Södra huset. respect, regardless of their role.
your password you must read and sign the account without installing a desktop client. There are also many departmental libraries.
regulations governing the use of network Email can also be managed using standard More information: Scientific Dishonesty
and computers. More information: email programs. University webmail service: www.sub.su.se Students or staff who are found to have
www.it.su.se/studentsupport/english https://mail.su.se. knowingly published or attempted to pass
Green Campus off another author’s language, thoughts,
The University Card IT Help Desk Stockholm University, located in the natio- ideas, or expressions as their own research
Your University Account has to be opened Contact the IT Help Desk for information nal urban park, is Sweden’s largest univer- will be disciplined in accordance with the
and activated before you can collect your and assistance regarding your University sity. Environmental research and education guidelines stipulated by the Swedish Natio-
University Card. The University Card is Account. are carried out in the natural, social and nal Agency for Higher Education. More
used to log-on to the printers and copying Telephone: +46 8 16 1999 interdisciplinary sciences, and the Univer- information:
machines. The University Card also allows E-mail: firstname.lastname@example.org sity aims to be a leader in education and www.su.se/english/about/rules
research on the environment and sustaina-
ble development. After Your PhD – Building an
Numerous activities take place to reduce Academic Career
the negative impact of the University on the After receiving a PhD, a researcher can
Study Plan for Research Students environment. For example, the University choose to either leave the University to
works actively to save energy and cut down work in business or the public sector, or to
Contact your supervisor at your department to draw up and sign an individual study
on office paper; rubbish is sorted for recyc- pursue an academic career. Those wishing
plan, which is intended to make clear the rights, duties and expectations that rest with
ling and ecological goods are purchased to continue their career in higher education
the faculty, the supervisor and the research student.
where possible. There is also an emphasis on often apply for a postdoctoral position
using technology to facilitate long-distance (postdoktor), which gives the possibility of
Departmental Duties for Research Students
collaboration so staff don’t have to travel conducting further research. A ‘postdoc’ is
Research students who are on doctoral studentships or receiving doctoral grants are
around the globe in order to collaborate also a useful means of gaining permanent
often given departmental duties (no more than 20 per cent of a fulltime post) such as
with colleagues. The University’s current employment as a lecturer. Appointments are
teaching or administrative tasks. For those employed on doctoral studentships these
“Environmental Action Plan” puts particular made for a period of up to two years with
duties may form part of their work while students receiving a doctoral grant may also
emphasis on reducing its carbon footprint. the option of extension if there are special
be given parttime employment as teaching or administrative assistants to top up their
There are concrete proposals on how to, for considerations, such as illness and parental
income (the period allowed for completion of the doctoral programme is then corre
example, reduce business travel, improve leave. To qualify for a postdoctoral position
spondingly extended). Not all doctoral students are assigned departmental duties—but
energy use, purchasing and procurement, the applicant’s doctoral degree should not
the experience and teaching qualifications these duties can offer are invaluable.
and better handle chemicals and waste. be older than three years prior to expiry of
Language Requirements for Research Students the application period.
Ethics In addition, the University can also, for a
Most departments have no formal requirements regarding command of the Swedish
As a researcher or doctoral student at Stock- certain activity and period of time, engage
language for admission to postgraduate programmes. However, since lectures and
holm University you are expected to uphold researchers and teachers as, for example,
seminars are often held in Swedish, postgraduate students are strongly advised to
the University’s commitment to scholarly visiting researchers or visiting lecturers as
attend short Swedish language courses offered by the university alongside their
teaching and/or research. Staff are expected well as adjunct lecturers.
to maintain the rigorous academic stan-
Research Funding the Foundation for Strategic Environmental
Research (Mistra) and the Swedish Founda-
tion for International Cooperation in Res-
earch and Higher Education (STINT). The
conference grants, and much more. Please
note that all calls in Research Professional
that are displayed to you are open to Swe-
dish applicants, including calls from abroad,
Bank of Sweden Tercentenary Foundation e.g. the U.S.
How to Find Research Funding and Spatial Planning supports basic (Riksbankens Jubileumsfond, RJ) is another The database can be searched from all
The Research Liaison Office can help with research and needs-driven research in the important foundation formed with public computers connected to the Stockholm Uni-
information about research funding in Swe- fields of Environment, Agricultural Scien- funds that supports research. versity network by entering via the Campus
den and how it is handled at the University. ces and Spatial Planning. access button. You can also set up a perso-
Please do not hesitate to contact the T
• he Swedish Council for Working Life Private funders of research nal account which will enable you to save
Research Liaison Office. More information: and Social Research (FAS) supports and Also, many private funders provide signifi- searches, make bookmarks, and subscribe
www.su.se/english/staff-info/support initiates basic research and needs-driven cant contributions to research. Among the to alerts by e-mail – a single e-mail per week
research in the fields of Chemical and largest are the Knut and Alice Wallenberg with all the current calls that match your
State funding physical hazards at work including elec- Foundation, the Marianne and Marcus saved searches.
The state is the largest funder of research at tromagnetic fields of Stress, work and Wallenberg Foundation and the Swedish www.researchprofessional.com
colleges and universities in Sweden. The health, Work organisation, Labour mar- Cancer Society.
main government research funding, in addi- ket issues, Public health and health servi- Calls for Proposals and Applications
tion to direct appropriations from the state ces, International migration and ethnic EU funding The four Swedish research agencies publish
to colleges and universities, are research relations, Social policy and social insu- The EU is an important funder of research most of their important calls for proposals
councils and other research funding agen- rance, Social welfare, Family and child- at the University. The EU’s Seventh Frame- in the spring and most EU FP7 calls are
cies. Research foundations, the EU, local ren, The elderly, Disability and Drug work Programme (FP7) is Europe’s largest published during the summer. Most research
authorities and other regional grants may abuse. and most comprehensive support for funding agencies and foundations welcome
help you fund further research. V
• INNOVA, the Swedish Governmental research. It supports research in several non-Swedish applicants, but there might be
Agency for Innovation Systems, prima- different research areas, and you can apply restrictions in a few cases, so remember to
Research funding agencies rily supports needs-driven research acti- for collaborative projects, as well as indivi- read the guidelines carefully.
There are four agencies that primarily fund vities in the areas of engineering, trans- dual projects. Before applying for any grant, always
research in Sweden: port, communications and working life. contact your head of department to have
• he largest is the Swedish Research Coun
T Research Professional – Find Funding Fast your application approved. Also contact the
cil (Vetenskapsrådet, VR) which supports Research foundations Stockholm University has a subscription Research Liaison Office who will be able to
basic research in science, technology, A number of foundations that fund research with Research Professional, a major data- give you advice and support. The financial
medicine, humanities and social sciences. were formed at the mid-1990s with funds base of research funding opportunities, officer at your department will assist you
• ormas, the Swedish Research Council
F from the previous wage-earners’ funds. which is available to all researchers and with making your project budget and the
for Environment, Agricultural Sciences Among the largest of these foundations are staff. Research Professional contains infor- Human Relations Office can help with
mation on calls for research funding, post- employment issues.
graduate and postdoc funding, travel grants,
Punctuality – eight o’clock
means eight o’clock.
Social Life During the spring, or on sunny autumn days,
you might prefer to sit on the grass and read.
Nature is always close when you are at the
campus. The Bergius Botanic Garden, with
more than 9,000 species is located within
Sports and Recreational Facilities Faculty Club walking distance from campus. The herbal
The Student Union at Stockholm University The Stockholm University Faculty Club section, the botanic park with its flowerbeds,
runs independent sporting facilities on cam- Manne Siegbahn is a pleasant meeting place Victoriahuset, Edvard Andersson’s glasshouse
pus for both students and employees at the for University staff and researchers to get and the fruit and berry gardens are of an
University. Frescatihallen is a 5,600 m² sports together and relax. All employees at Stock- international standard.
centre on campus that offers halls for ball holm University are entitled to become
games, badminton, tennis, weight training, members. A small membership fee of SEK
group training and more. See also the sec- 200 applies. More information:
tion on Preventive Health Care (above). www.su.se/english/faculty-club
www.ssif.su.se/index_e.asp Stockholm International
Researchers Association (SIRAP)
Euraxess Services Centre Stockholm International Researchers Asso-
Sweden (Mobility Centre) ciation (SIRAP), is an association which
The Euraxess Services Centre Sweden organises club evenings, excursions, lectures
(Mobility Centre) provides easily accessible and other events for international resear-
online information as well as practical assis- chers in Stockholm. Membership is free for
tance for researchers moving to and from researchers and their families. More infor-
Sweden. A wide range of useful information mation:
about research projects, jobs, permits, hou- www.sirap.info
sing and more can be found at the
Researcher’s Mobility Portal. More infor-
At banks and many other places there
are organized queuing systems. In the
absence of such systems, Swedes are
generally good at forming their own
queues. If you see a crowd standing in
a row, it is probably a queue.
We hope you have a pleasant stay!