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ANNEX A1 DESCRIPTION OF THE ACTION

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ANNEX A1 DESCRIPTION OF THE ACTION Powered By Docstoc
					                         The European Union,
           represented by the European Union Delegation
                       to the Republic of Serbia,
       on behalf and for the account of the Beneficiary Country




                           IPA 2008
                       Twinning Contract

                           SR 08 IB EN 02

ASSISTANCE IN THE IMPLEMENTATION OF A CHEMICALS
         MANAGEMENT SYSTEM IN SERBIA




                                    Environment Agency Austria
                                         in Cooperation with
Name of Beneficiary:         Chemical Office of the Republic of Slovenia
                                               and the
                            German Federal Ministry for the Environment,
                               Nature Conservation and Nuclear Safety




                                         Dossier No          SR08IBEN02



                                           (for official use only)



                                  -1-
                                      ANNEX A1
                              DESCRIPTION OF THE ACTION




                                         TWINNING WORKPLAN




The Administration of Republic of Serbia (hereinafter referred to as the BC) represented by Ms.
Jelena Cvetkovic, Director of the Serbian Chemicals Agency

of the one part,

And the Administration of Austria (hereinafter referred to as the Member State, MS) represented
by Mr. Georg Rebernig, Managing Director of the Environment Agency Austria, who entrusts
the implementation of the present workplan to the head of sector Substances & Analyses, Mrs.
Gundi Lorbeer, project leader

of the other part


HAVE AGREED THE FOLLOWING WORK PLAN WHICH THEY UNDERTAKE TO
IMPLEMENT JOINTLY:


ARTICLE 1. BACKGROUND

1. 1. BC policy developments in the sector
The Republic of Serbia has recognized the importance of an appropriate chemicals management.
One of the first steps, as proposed by global strategic documents and recognized as priority in
national and development strategies, is the development of legal instruments related to placing
on the market safe chemical products. Following the process of harmonisation of national
legislation with EU legislation, the Law on Chemicals and the Law on Biocidal products were
adopted in May 2009. Besides those two laws, the Law on Ratification of the Rotterdam
Convention as well as the Law on Ratification of the Stockholm Convention were adopted too.
Sound chemicals management is an issue of sustainable development and it is of high
importance to mobilize necessary resources which will help to achieve the set goals. Therefore,
the new Law on Chemicals envisaged the establishment of the Chemicals Agency as a best way
for institutional organisation. The Chemicals Agency, as an independent, developing,
professional and regulatory organisation performing public competences in compliance with the



    For TL contract, Annex A1 consists of the detailed Twinning Light project fiche and the selected MS proposal.

                                                         -2-
law, shall ensure the administrative conditions for quality, efficient and safe chemicals and
biocidal products management. Besides this, the agency will be responsible for:
      Preparation of subsidiary legislations and issuing different acts (e.g. licences, etc) for
       implementation of legislation;
      Keeping the Integrated Chemicals Registry;
      Providing a Help Desk for industry:
      Development of an integrated chemicals management and information system as well as
       performing liaison and coordination functions;
      Promoting the replacement of the most dangerous chemicals with safer alternatives;
      Development of toxicology and eco-toxicology regulatory system;
      Raising public awareness on human health and environment risks represented by
       chemicals.
The Chemicals Agency will employ the existing 12 employees from MESP’s Chemicals
Department. However, it is planned to employ more staff in order to adequately perform
competent authority tasks.

However, none of them has a background in toxicology, eco toxicology or chemicals risk
assessment. In order to improve the current knowledge of employees trainings in certain areas
are needed, particularly in:
      Regulatory toxicology (assessment of hazards and risks represented by chemicals),
      Assessment of biocidal products efficiency,
      Details on classification, labelling and packaging,
      Preparation of socio-economic analysis prescribing certain bans of chemicals,
      How to plan and maintain enforcement of bans and restrictions and legislation
       enforcement control by inspectors.
The main policy of the Serbian Chemical Agency is:
    Establishment, development and improvement of chemicals management system in
      Republic of Serbia, insuring of high level of protection of human health and environment
      as well as improvement of free trade of chemicals with EU countries and other countries
      while assuring competitiveness of Serbian enterprises and promoting safer alternatives.
    Assuring administrative conditions for efficient and safe chemicals and biocidal products
      management.

Taking into account a multi-sectoral approach to chemicals management in the Republic of
Serbia, it is necessary to coordinate that process due to fast development of regulation, strategic
and institutional measures in this area, in order to avoid occurrence of gaps in chemicals
management and overlapping in competences. The new Law on Chemicals stipulates the
establishment of a Joint Body for Integrated Chemicals Management. This Joint Body will
consist of representatives from state authorities, industry, scientific-research organizations and
NGO, while the Chemicals Agency will participate and act as secretariat of this authority. The
Joint Authority will be responsible for the establishment of a sustainable and integrated system
for chemicals management through development and follow up of an Integrated Programme of
chemicals management.

1. 2. Beneficiary institutions and other parties involved
The main Beneficiary institution will be the Chemicals Agency which takes over this role from
Ministry of Environment and Spatial Planning (MESP).


                                               -3-
Key Stakeholders
    Institution                       Responsibility                                Contact Person
Ministry of          Performs government administrative and                 Elizabet Paunovic
Environment and      professional and technical activities concerning       Nemanjina 22-26, 11 000 Belgrade
                     the system of protection and sustainable use of        Phone/fax: +381 11 3614 890
Spatial Planning     natural resources (air, water, soil, mineral           cel: +381 64 88 111 70
(MESP)               resources, forests, spices of wild fauna and flora),   e mail: ep@zdravlje.gov.rs
                     environmental protection and improvement
                     system; ozone layer protection; transboundary air
                     and water pollution; setting environmental
                     protection conditions concerning spatial planning
                     and building of facilities; early warning of
                     accidents; waste management, excluding
                     radioactive waste; approval of transboundary
                     trade in waste; inspection control concerning
                     natural resources sustainable use and
                     environmental protection as well as in other areas;
                     ecological inspection at border crossings.
Ministry of          Performs government administrative and                 Snezana Savcic Petric
Agriculture,         professional and technical activities concerning:      Omladinskih brigada 1 11070 new
                     plant protection from infectious diseases and          Belgrade
Forestry and         pests; control of plant protecting products and        Phone/fax +381 (0)11 2600 081 mob
Water                fertilizers in production, domestic and foreign        +381 (0)63 491 715
Management -         trade as well as other activities                      snezana.savcicpetric@minpolj.gov.rs
Directorate for
Plant Protection
Ministry of Health   Performs government administrative activities          Elizabet Paunovic
                     concerning health care system; production and          Nemanjina 22-26, 11 000 Belgrade
                     trade of drugs, medical supplies and curative          Phone/fax: +381 11 3614 890
                     agents and inspection service in these fields;         cel: +381 64 88 111 70
                     production and trade in narcotic drugs and             e mail: ep@zdravlje.gov.rs
                     precursors of illegal drugs; sanitary inspection of
                     health safety of food and consumption goods in
                     production and trade, public supply of the
                     population with hygienically safe drinking water;
                     control of sanitary and hygienic state of facilities
                     subject to inspection; setting sanitary, hygienic
                     and health conditions for facilities subject to
                     sanitary inspection during building or
                     rehabilitation and routine inspection over those
                     facilities; sanitary inspection at border-crossings.
Ministry of the      performs government administrative activities          Ljiljana Raus
Interior             concerning regulations and control of transport on     Kneza MIlosa 101, 11000 Belgrade
                     roads, trade and transport of explosive and other      Phone: +381 (0)648920368
                     dangerous substances and fire protection               Ljiljana.raus@mup.gov.rs
Ministry of          Performs government administrative activities          t.b.n.
Infrastructure       concerning rail, road, river and air transport
Ministry of          Performs government administrative activities          Mira Bozic
Labour and Social    concerning occupational safety and health              Nemanjina 22-26 11000 Belgrade
                                                                            Phone/fax        381(0)113347391;
Policy -                                                                    3347392; 3347393
Directorate for                                                             Mira.bozic@minrzs.gov.rs
Occupational
Health and Safety
Ministry of Trade    Performs government administrative activities          Ranko Dragnić,
and Services         concerning consumers’ protection as well as            Nemanjina 22-26, 11000 Belgrade
                     advisory and consultation affairs within Minister      Phone: 381 (0)3117425,
                     Council for Consumer Protection, which includes        +381(0)648188102,
                     representatives of government authorities,             ranko.dragnic@mtu.gov.rs


                                                    -4-
                      organizations and experts in the field of consumer
                      protection.
Ministry of           Performs government administrative activities        Snežana Matić
Economy and           concerning the following: foreign trade policy and   Bulevar kralja Aleksandra 15, 11000
                      regime, monitoring and implementation of             Belgrade
Regional              cooperation between the republic bodies and          Phone: +381-11-2855200
Development           international economic organizations and UN          snezana.matic@merv.gov.rs
                      agencies. Ministry of Economy and Regional
                      Development is responsible for issuing licenses
                      for foreign trade in controlled goods as well as
                      transport and transit of weapons and military
                      equipment in waterways
Local self-           Performs activities concerning urban planning,       Sadika Janojlic - Secretariat for
governments           environmental protection and improvement and         Environmental Protection – City of
                      utility services etc.                                Belgrade
                                                                           Address: 27. marta street No 43-45
                                                                           Phone: +381113309263



Interested partners
   -   Serbian Chamber of Commerce
   -   University professors (toxicology, eco toxicology, chemistry)
   -   Chemical Producers, downstream users and suppliers
   -   National Poison Control Centre
   -   NGOs


1. 3. Parallel or related projects in the field
Several steps have already been undertaken related to an integrated approach to chemicals
management.
First steps towards the establishment of integrated approach to chemicals management in the
Republic of Serbia have been made through the development of the National Profile for
Chemicals Management within the scope of international project “Enabling activities for the
development of a national plan for implementation of the Stockholm convention on persistent
organic pollutants” (POPs Project). Global Environmental Facility (GEF) has donated finances
for the implementation of this project. The implementation agency of this project is the United
Nations Environmental Program (UNEP). The National Profile for Chemicals Management
presents the overall assessment of chemicals management in Serbia through the entire chemicals
life cycle, from production to disposal and it presents the analysis of legal, institutional,
administrative and expertise-technical aspect of chemicals management. This national document
is a good base for adequate intersectoral coordination in chemicals management and
identification and establishment of priorities in this area.
In order to have further insight into and regulation in the area of chemicals management at
national level and establishment of priorities, the Republic of Serbia has obtained funds from
SAICM Quick Start Programme Trust Fund for the project “Updating a National Chemicals
Management Profile, Development of a National SAICM Capacity Assessment and Holding of a
National SAICM Priority Setting Workshop in Serbia” (SAICM Project), which had the aim to
assess national capacities, to identify problems and to establish priorities for implementation of
SAICM. The project has been implemented in collaboration with the UN Institute for Training
and Research (UNITAR). The SAICM Project introduced SAICM to different stakeholders; it
provided systematic overviews of national chemicals management problems/gaps, strengths and
actions (actors) proposals, raised awareness and information exchange on different issues related

                                                   -5-
to broader chemicals management and strengthened national coordination through ongoing
dialogue on chemicals safety/management among all concerned parties and sectors. All the
stakeholders* involved in the SAICM project recognized that there is insufficient exchange of
information with regard to chemicals placed on the market and their proprieties. The
government authorities in charge of chemicals management recognised that inter-sector
cooperation is inadequate. From an industrial perspective, the lack of regulatory implementation
manuals is a problem.
Besides, activities related to integrated approach in order to improve capacities for safe
chemicals management, MESP is implementing capacity building project “Chemicals Risk
Management in Serbia” in cooperation with Swedish Chemicals Agency (KemI), which is
financed by the Swedish International Development Cooperation Agency (SIDA). This project,
among others, includes the development of administrative tools for a sound chemicals
management such as Chemicals Registry, training of staff in Chemicals Agency, inspectors in
charge of implementation of new legislation and other stakeholders. One of the activities within
the KemI project is to provide information on all legal prerequisites for establishing the
Chemicals Agency and make recommendations for its organisational structure and fee rates for
its services. The KemI project will also provide crucial information for the Integrated Chemicals
Registry (ICR) by assessing the most appropriate hardware and software for the ICR and on the
data on chemicals and biocidal products that should be collected. The ICR is an integral part of
Serbia’s preparations for a “smart” entry to the EU market; it will facilitate:
      Control of chemicals retailers;
      Prioritising risk reduction measures;
      Preparation of statistics;
      Raising public awareness;
      Emergency response; and
      Data sharing.
In addition, an electronic network will be established for information exchange between
authorities responsible for different parts of the chemicals life cycle e.g. the Customs authority,
the National Poison Control Centre, the Directorate for Health and Safety at Work, government
authorities responsible for chemicals accidents management etc. This inter-sectoral network is
one of the recommendations of the SAICM Project.
SIDA/KEMI project shall last until the end of 2010 but probably it will be extended for
additional period. In order to assure co-ordination between this project and the SIDA/KEMI
project, RTA shall be invited to participate to planning meeting organized within SIDA/KEMI
project.




*
  Members of the Coordination Committee established within the SAICM project to assist in project
implementation as well as to oversee SAICM project implementation, were representatives of government
authorities, business and industry and public interest and labour organizations.

                                                -6-
ARTICLE 2. ACQUIS COMMUNAUTAIRE - PROJECT FICHE FIELD OF
           COOPERATION WITH THE EU


Acquis communautaire related to the project

The relevant acquis communautaire consists on two main pillars:
Starting in the late nineties and causing considerable debate, a new horizontal chemicals
legislation was developed, and in 2007, the

                             REACH Regulation, (EC) 1907/2006
entered into force. REACH stands for Registration, Evaluation, Authorisation and Restriction of
Chemical substances. In the coming decade, REACH will place the burden of proof on industry,
which has to collect or generate the data necessary to ensure the safe use of chemicals. This data
will be publicly available through the central database held at the newly by this regulation
founded European Chemicals Agency and will help to close the current information gap on
chemicals. REACH also provides rules for phasing out and substitution of the most dangerous
chemicals. The REACH Regulation gives greater responsibility to industry to manage the risks
from chemicals and to provide safety information on the substances which implicates an
improvement of chemical safety knowledge capability of risk management. The Regulation also
calls for the progressive substitution of the most dangerous chemicals when suitable alternatives
have been identified. Some REACH related downstream legislation also exists and has to be
taken into account like the Commission Regulation (EC) laying down test methods pursuant to
the REACH Regulation.


The other main pillar is the new Regulation for Classification, Labelling and Packaging of
Substances and Mixtures, the

                               CLP Regulation, (EC) 1272/2008,
which incorporates the classification criteria and labelling rules agreed at UN level, the so-called
Globally Harmonised System of Classification and Labelling of Chemicals (GHS). It is based on
the principle that the same hazards should be described and labelled in the same way all around
the world. Using internationally agreed classification criteria and labelling elements is expected
to facilitate trade and to contribute towards global efforts to protect humans and the environment
from hazardous effects of chemicals. It is the task of industry to establish what are the hazards
of substances and mixtures before these are placed on the market and to classify them in line
with the identified hazards. In case a substance or a mixture is hazardous, it has to be labelled so
that workers and consumers know about its effects before they handle it. It is the EU
implementation of the United Nations system to identify hazardous chemicals and to inform
users about these hazards through standard symbols and phrases on the packaging labels and
through safety data sheets (SDS). The project implementation will be during a transitional
period therefore the provisions of the previous legislation will have also to be taken into
account:

                        Dangerous Substances Directive, 67/548/EEC,
                              Preparations Directive. 1999/45/EC.


                                               -7-
Other relevant pieces of EU legislation will be the implementation instruments of international
conventions:

Persistent organic pollutants (POPs) are chemical substances that persist in the environment,
bioaccumulate through the food web, and pose a risk of causing adverse effects to human health
and the environment. Persistent Organic Pollutants are transported across international
boundaries far from their sources, even to regions where they have never been used or produced.
Consequently, persistent organic pollutants pose a threat to the environment and to human
health all over the globe. The international community has concluded on international legally
binding instruments, the Protocol to the regional UNECE Convention on Long-Range
Transboundary Air Pollution (CLRTAP) on POPs, and the global Stockholm Convention on
POPs. Their legal implementation has been adopted by the European Parliament and the Council
in April 2004, the

                               POPs Regulation, (EC) 850/2004.



Based on the Rotterdam Convention on the Prior Informed Consent Procedure (PIC) for certain
hazardous chemicals and pesticides in international trade the

                        Export/Import Regulation, (EC) No 689/2008,
is the latest in a series of measures over the years that seek to address international trade with
dangerous chemicals. It implements, within the Community, the, with a view to protecting
human health and the environment from potential harm and contributing to the environmentally
sound use of such chemicals. The Regulation reaffirms the Community’s commitment towards
ensuring proper control in the trade and use of dangerous chemicals at the global level, based on
the principle that it should help to protect human health and the environment beyond its borders
as well as within.


Certain kinds of chemicals products are regulated separately like biocides and detergents:
The

                             Biocidal Product Directive, 98/8/EC,
aims to harmonise the European market for biocidal products and their active substances. At the
same time it aims to provide a high level of protection for humans, animals and the
environment. It is an instrument for the estimation, limitation and - eventually - the sustainable
reduction of risks that may arise from the use of biocidal products. In order to accommodate
experiences from 10 years of the Directive's implementation as well as current requirements, an
amendment to the Biocidal Products Directive is currently underway and it will be issued as a
regulation.




                                              -8-
The
                            Detergents Regulation, (EC) 648/2004,
ensures that only detergents with surfactants that are fully biodegradable may be placed on the
market. In addition, laundry detergents must also be labelled with ingredient and dosage
information to protect the health of consumers, especially against allergies, and to avoid over-
use of laundry detergents. For this purpose the following rules for the placing on the market of
detergents and of surfactants for detergents are harmonised: The biodegradability of surfactants
in detergents, restrictions or bans on surfactants on grounds of biodegradability, additional
labelling of detergents including fragrance allergens and the information that manufacturers
must hold on request of the Member States competent authorities and medical personnel.


Finally it is acknowledged that the Serbian Law on Chemicals also regulates the limitation of
emissions of volatile organic compounds due to the use of organic solvents in certain paints and
vehicle refinishing products in accordance with
                 VOC Directive, 2004/42/EEC (amending Dir. 1999/13/EC).


State of transposition of EU chemicals legislation and key principles of Serbia’s current policy
in this area and priorities of this project in helping to (i) implement the already transposed
Acquis and (ii) where required completition of secondary legislation and implementing
guidelines:
The Law on Chemicals is partly harmonised with Regulation 1907/2006/EC on registration,
evaluation and authorisation of chemicals (REACH). The reason for this is that procedures for
registration, evaluation and authorisation of chemicals are centralised in EU and it would not be
efficient if such procedures were used for small market like Serbian. However, bans and
restriction of production, placing on the market and use of chemicals that represent unacceptable
risk for humans and environment (chemicals listed in Annex XVII of REACH) are transposed
by Law on chemicals as well as provisions on material safety data sheet. Also Law on chemicals
prescribes that help desk for industry should be established within the Serbian Chemicals
Agency.
New subsidiary legislation on bans and restriction of production, placing on the market and use
of chemicals that represent unacceptable risk for humans and environment, besides chemicals
listed in Annex XVII of REACH regulation, will comprise POPs chemicals as well as VOCs.
In order to control risk and to ensure that certain dangerous substance is replaced by suitable
alternative substances List of substances that cause concern shall be published (those that must
have authorisation according to REACH). Regarding import and export of certain dangerous
chemicals, Law on Chemicals takes over Rotterdam Convention procedures. Beside chemicals
listed in Annexes of Rotterdam convention, this procedure relates also to chemicals which are
comprised by EU regulations, implementing this convention. Finally, in order to monitor risk
that chemicals represent on human health and environment, it is planned to establish systematic
monitoring of placing on the market and use of chemicals.
Regarding the classification of chemicals two systems of classification and labelling will be in
parallel valid for several years - DSD/DPD system and GHS. Transitional periods for
reclassification of chemicals are: 1 December 2010 for substances and 1 June 2015 for mixtures.



                                              -9-
Provisions prescribed within new Law on biocidal products also provide high protection to
human health and environment when placing biocidal products on the market. This law fully
implements the Directive 98/8/EC of the European Parliament and of the Council concerning the
placing of biocidal products on the market.


It is planned to prepare guidelines/manuals for implementation of secondary legislations. Some
of the manuals will be prepared by Chemicals Agency staff and some by national experts
engaged through KemI project. Also, guidelines for inspectors will be prepared which will
facilitate supervision on implementation of Law on Chemicals and Law on Biocidal Products.




                                            - 10 -
ARTICLE 3.       MANDATORY RESULTS (OUTPUTS)


                                                        Benchmarks                                                      Assumptions
                   Intervention logic                                              Sources of information
                                               (timeline see art. 6, 2nd table)                                     (external to project)
              Contribute to the               Raised public awareness on          Mission/activity reports,
              minimisation of adverse         chemical safety, capacities in      quarterly reports, final
   Overall
              effects of chemicals on         administration                      report
  Objective
              human health and                strengthened and improved
              environment                     information and knowledge
              To strengthen the institutional Recommendations for                 Progress monitoring;           Continuous political
              framework in Serbia for the     legislative clearing up;            Programs, participants lists   support;
              effective implementation of     Institutional structures            and minutes of seminars        Recommendations are
              EU chemicals legislation by     aligned with the requirements       and training courses;          duly taken on board by
              2012: Improved knowledge        of the EU acquis and EU MSs         Internal reports from          decision makers;
              of chemical safety issues,      best practices;                     beneficiary institutions       Availability of staff for
              increased capacity to enforce Introduction of EU                                                   training;
              chemicals legislation,          compatible operation                                               Full co-operation of all
  Project     production of an integrated     methods and involvement                                            involved Serbian
  Purpose     chemicals management plan, into international chemicals                                            institutions
              development of cooperation      management;
              with ECHA and increased         Agency staff and other
              public awareness of             relevant staff trained
              chemicals safety                accordingly;
                                              Effective communication
                                              links amongst all relevant
                                              institutions and externally
                                              with stakeholders established




                                                                    - 11 -
                Sustainable training               Developed policy and           Education plan and          Cooperation of academia;
                concept on chemical safety          plan      for   sustainable    curriculum;                 Interested trainees and
                designed and delivered:             training;                      Certificates of             suitable training facilities;
                Design of a series of              Developed curricula;           participation;              Serbian lecturers costs
  Mandatory     professional courses leading       Organized training events      Training documentation;     covered by beneficiary
   Results      to increased knowledge of the       according to the plan;         Final report                budget
                subject amongst stakeholders       Improved knowledge of
 Component 1: (staff of the Chemicals               students, trained public
                Agency and inspectorates for        servants      and     other
Chemical safety environment and trade, with         stakeholders     of    new
   training     other curricula industry and        legislation.
                academia) will be developed
                to address important issues
                related to implementation of
                chemicals legislation
                The chemicals management           The management capacity        Prepared materials and      Availability of staff to be
                capacity will be enhanced:          of the Chemicals Agency        training documentation;     trained and suitable
                 Administrative tools (e.g.         will be improved up to the     Agency evaluation result;   training facilities
  Mandatory     manuals and access to data          degree        of  a    fully   Final report
   Results      bases, management and               functional agency able to
                decision support) will be           fulfil its tasks
 Component 2: elaborated;
                                                   Tools       like  necessary
                Training will be provided           manuals available
  Chemicals     also enforcement staff;            Operational staff trained
 management
   capacity
                The institutional arrangement      Institutional arrangements
                for Chemicals Agency will be        of the Agency revised and
                evaluated and improvements          improvements
                recommended                         recommended




                                                                     - 12 -
                The ICMS (an electronic               Existence of a running        Evaluation document         Active participation of
                management system as well              ICMS      checked     with    about data/information      relevant stakeholders
                as the procedures and                  concrete cases (e.g. public   sharing and feed back       (other administrative
                protocols for inter-                   consultations on SVHCs)       from stakeholders;          bodies, concerned parties
                ministerial/-sectoral                 Proposal for legislative      Recommendation for          in industry and science)
                procedures for data                    improvements provided         improvement of
 Mandatory
  Results
                sharing) will link together           Operational     procedures    legislation; Action plan;
                all the relevant                       and protocols for data        Final report
                stakeholders:                          sharing    adopted     and
Component 3:
                Assistance will be given in            applied
  Integrated
                finalising the action plan built      Action plan exists
                on the SAICM results;
  chemicals
                Life cycle oriented legal
 management
                review on horizontal
system (ICMS)
                improvements;
                Based on preparatory work of
                the beneficiary in advance of
                the project the ICMS should
                be able to run and its
                functioning will be checked




                                                                       - 13 -
                Cooperation with                   Chemicals         Agency’s    EU cooperation strategy;    Serbian contributions and
                international bodies                internal          processes   Training documentation;     meeting participation
                established:                        consider ECHA activities      Mission reports (study      accepted by EU
                This will be achieved through       (e.g. public consultations    visits and other based      institutions
                the transfer of knowledge           on Annex XV dossiers)         attendance at meetings of
Mandatory
 Results
                from the Member State and           Professional relation with   EU chemicals bodies);
                the Serbian authorities will        ECHA established and          Cooperation protocols
                begin to develop their              Serbian participation in      with single EU MS expert
Component 4:
                professional relationship in        EU chemicals meetings         bodies;
                particular with ECHA;               (observers ) performed        Final report
International
 cooperation
                In-depth knowledge and             Serbian experts trained at
                training on EU committee            international negotiation
                procedures will be given by        Professional relationship
                their members from MS;              with EU MS expert bodies
                Participation of Serbia in EU       established
                bodies




                                                                    - 14 -
                Communication strategies set         Communication strategy for      Press release;           Political and logistic
                up and in operation:                  information         exchange    Information material;    support by the
                A comprehensive                       procedures with stakeholders    Helpdesk publications;   competent ministries;
                communication strategy will be        prepared                        Final report             Adequate beneficiary
                developed in order to raise          Helpdesk     in    operation,                            budget
                awareness of chemical safety at       relationship with other MS
 Mandatory      all levels of industry, trade,        helpdesks established
  Results       public administration and the        Awareness raising campaign
                public at large;                      and information material for
Component 5:    As a reliable source of               public awareness available
                information a helpdesk will be
Communication   established and as a pilot an
   strategy     awareness raising campaign will
                be prepared and initialized;
                Assistance in development of
                policy, an appropriate strategy
                for dealing with stakeholders
                and specimen information
                material.
                1.1 Prepare training policy /     Training policy document and        Strategic document on
                training plan                     training plan exists                education and training
                                                                                      concept;
                                                                                      Mission reports;
                                                                                      Relevant quarterly
  Activities
                                                                                      report
                1.2 Prepare university            University curriculum prepared      Recommendation for an    Cooperation and
                curriculum on chemical safety     and ready for adoption              adequate curriculum;     readiness of academia
                                                                                      Mission reports;         to embed chemical
                                                                                      Relevant quarterly       safety into academic
                                                                                      report                   education




                                                                   - 15 -
1.3 Deliver training / instruction   Training for several target         Minutes and participant   Interest and readiness to
                                     groups started (professional        lists of workshops and    invest time by the
                                     course of at least 3 training       seminars;                 recipients;
                                     modules of 1 week each);            Certificates of           Availability of suitable
                                     First course completed              participation;            training facilities;
                                                                         Workshop evaluation       Serbian lecturers costs
                                                                         by participants;          covered by beneficiary
                                                                         Mission reports;          budget
                                                                         Relevant quarterly
                                                                         report
2.1 Prepare manuals                  Tools e.g. necessary manuals        Manuals/SOPs/Guidelin
                                     defined;                            es;
                                     Adaption of selected manuals        Mission reports;
                                     provided                            Relevant quarterly
                                                                         report
2.2 Organise extensive and           Trainings plan prepared;            Minutes and participant   Availability of staff to
comprehensive training               Operational staff trained           lists of workshops and    be trained;
                                                                         seminars;                 Low staff turn over;
                                                                         Mission reports;          Interest and readiness to
                                                                         Relevant quarterly        invest time by the
                                                                         report                    recipients; Availability
                                                                                                   of suitable training
                                                                                                   facilities
2.3 Review organization              Institutional arrangements of the   Evaluation report;
Chemicals Agency                     Agency revised and improved         Mission reports;
                                     with regard to its cross-linking    Relevant quarterly
                                     to other relevant bodies            report
3.1 Review and make                  Legal gaps are identified and       Legal compatibility       Availability of relevant
recommendations for improved         assessed;                           assessment and table of   legislation in English
horizontal compatibility of          Proposal for improvements of        concordance;
legislation                          chemicals and related legislation   Mission reports;
                                     provided                            Relevant quarterly
                                                                         report


                                                      - 16 -
3.2 Review proposals for            Existence of a running ICMS       Evaluation report;        Implementation of
operational procedures and          checked with concrete cases       Mission reports;          reviewed / newly
protocols for data sharing (using   (e.g. public consultations on     Relevant quarterly        proposed procedures
an electronic information           SVHCs);                           report                    and protocols
system)                             Operational procedures and
                                    protocols for data sharing
                                    adopted and applied
3.3 Develop action plan for         Action plan exists;               Action plan;
further activities for the post     Action plan revised and adapted   Mission reports;
project period                      (for post-project period)         Relevant quarterly
                                                                      report
4.1 Establish cooperation           Training an ECHA / COM            Strategic document on     Sufficient progress in
platform with ECHA                  activities performed;             cooperation with          Serbian convergency to
                                    EU cooperation strategy for       relevant EU bodies;       EU
                                    professional relation e.g. with   Workflow protocol in
                                    ECHA and for internal             the Serbian Chemicals
                                    procedures in adjustment with     Agency for ECHA
                                    ECHA processes established        related activities;
                                                                      Mission reports;
                                                                      Relevant quarterly
                                                                      report
4.2 Relevant training for      Serbian experts prepared to take       Minutes and participant
participation in international part in international meetings         lists of workshops and
chemicals management meetings (training on international              seminars;
                               negotiation)                           Assessment report on
                                                                      trainings;
                                                                      Mission reports;
                                                                      Relevant quarterly
                                                                      report




                                                     - 17 -
4.3 Participate in meetings of   Serbian participation in EU      Mission reports;          Serbian contributions
relevant EC chemicals            chemicals meetings performed;    Cooperation protocols     and meeting
management bodies                Professional relationship with   with single EU MS         participation accepted
                                 other EU MS expert bodies        expert bodies;            by EU institutions
                                 established                      Relevant quarterly
                                                                  report
5.1.a Establishment of a         Helpdesk according to REACH      Press information         Availability of relevant
helpdesk located in the          regulation installed;            (helpdesk phone no., e-   experts competent to
Chemicals Agency                 Helpdesk in operation (report    mail address, etc.);      answer questions;
                                 about queries & FAQs);           Publication of helpdesk   Adequate beneficiary
                                 Cooperation with other MS        answers (FAQs);           budget;
                                 helpdesks established            Web presence (if          Willingness to
                                                                  applicable);              cooperate with other
                                                                  Helpdesk work reports;    administrations
                                                                  Relevant quarterly
                                                                  reports
5.1.b Awareness raising and      Communication strategy           Strategic document on     Political and logistic
information exchange on          prepared;                        communication and         support by the
chemical safety under the lead   Communication and information    information exchange      competent ministries;
management of the Chemicals      exchange procedures with         procedures with           Adequate beneficiary
Agency                           stakeholders in place;           stakeholders;             budget
                                 Concept and program for public   Concept for awareness
                                 awareness campaign ready;        campaign;
                                 Ongoing public information       Specimen for
                                 after the Twinning project       information material;
                                 prepared (i.e. staff training)   Mission reports;
                                                                  Relevant quarterly
                                                                  reports




                                                 - 18 -
ARTICLE 4.             TASKS (INPUTS)



               General Activities / Project Management

The general activities comprise of events at certain stages of the project implementation (kick-
off meeting, intermediate workshop, final conference) and regular meetings of the Steering
Committee and they will serve a suitable project co-ordination and ensure that the different
activities will follow the common concept.

Activity 0.1 Kick-off Meeting

Method
In order to ensure the commitment of all involved parties (beneficiaries, stakeholders) and to
inform all relevant stakeholders and the public about the project’s objectives, experts and key
activities a publicity event will take place after the initial project months. High-Level
Participation from beneficiary administration will ensure the necessary political support and
serve the visibility of the project.

Resources
- MS Human Resources: MS PL (Lorbeer), Junior PLs (Fajfar, Bass), STE Krajnc, STE Deim (1
mission of 2 days each); RTA, RTA Assistant
- BC Human Resources: BC PL (Cvetkovic), RTA counterpart (Zujic), Serbian key experts,
High Officials
- Representatives from EUD
- Other Resources:
Visibility costs
- BC Resources: Meeting facilities
Catering
Visibility costs

Output
- Design of co-operation
- Political commitment

Activity 0.2 Intermediate Workshop

Method
To review/analyse the results of the different components, to discuss further steps and to refine
the work plan for future activities, an intermediate workshop will be held including project
leaders, MS and Serbian key experts involved in the project. Closer project cooperation of all
project parts and information exchange will be assured, feedback will be gathered, overlaps and
synergies will be identified and further needs will be defined. If appropriate, some activities may
be redesigned or adapted in response to current developments in Serbia.
Developments in the legislative process are to be taken into account. The workshop is regarded
as an important tool for reaching the main goals of the twinning project and it should also assure
a comprehensive course of the project. The timing will be decided based on the dynamics of the
project and current needs.

Resources

                                              - 19 -
-MS Human Resources: MS PL (Lorbeer) 1 mission of 3 days, 5 component key experts (1
mission of 2 days each); RTA, RTA Assistant
- BC Human Resources: BC PL (Cvetkovic), RTA counterpart (Zujic), Serbian key experts
- Other Resources:
Local travelling
- BC Resources: Hiring the workshop facilities
Printing/copying/publishing costs
Local travelling
Accommodation of the project team/participants
Catering

Output
- Results reached and open issues of components discussed
- Recommendations given and further needs defined
- Optimisation of co-operation
- Re-designed activities according to the needs

Activity 0.3 Final conference

Method
At the end of the twinning project a conference will be organised, where the final outcomes of
the different project parts are evaluated and presented to all involved parties and other
stakeholders from the governmental and non-governmental level as well as to other interested
countries. It shall summarize the results, raise overall awareness and give recommendations for
the future. The results of all project packages shall be processed to support the preparation of the
final report of the project. It will also serve for raising the commitment for the implementation
of the project recommendations.

Resources
- MS Human Resources: MS PL (Lorbeer), Junior PLs (Fajfar, Bass) and 3 key STEs (1 mission
of 2 days each); RTA, RTA Assistant
- BC Human Resources: BC PL (Cvetkovic), RTA counterpart (Zujic), Serbian key experts,
High Officials
- Representatives from EUD
- Other Resources: Interpretation, Translation
Printing/copying/publishing costs
Visibility costs
Local travelling
- BC Resources: Hiring the conference facilities
Hiring external Slovene or foreign experts and speakers
Local travelling; Translation; Printing/copying/publishing costs
Accommodation of the project team/participants
Catering
Visibility costs

Output
- Dissemination of project results
- Recommendations and final conclusions during the conference
- Overall awareness raised

Activity 0.4 Steering Committee Meetings

                                               - 20 -
Method
A steering committee meeting in Belgrade is foreseen in principal quarterly in order to monitor
the progress of the project. Additional budget is foreseen for several Project Leader missions to
Belgrade. These missions will enable the project leaders to direct the implementation of the
project. In order to save travel expenses 3 of the SCs will be held back to back with activities
0.1, 0.2 and 0.3.

Resources
- MS Human Resources: MS PL (Lorbeer), Junior PLs (Fajfar, Bass), 6 missions of 1 day each;
RTA, RTA Assistant
-BC Human Resources: BC PL (Cvetkovic), RTA counterpart (Zujic), representatives from
involved Serbian institutions
- EUD

Output
- Project development monitored and steered


Component 1            Chemical safety training

The general objective of Component 1 is to design and deliver professional courses based on a
training policy and plan for sustainable education and training in chemicals management with
the aim to achieve increased knowledge of the subject amongst state and non-state actors.

The establishment of a sustainable training concept on chemical safety will lay down the base
for a long term improvement of chemical understanding and raise safety.

Activity 1.1 Prepare detailed training policy and training plan

Method
- An in depth assessment analysis of the present situation regarding the higher education in
Serbia and other training institutions will be needed and carried out first in order to ensure that
the training will get a continuation of the courses also after the project.
- The education strategy has to be developed separately for authorities carrying out statutory
tasks and for other stakeholders: The strategy for the staff of the Chemicals Agency and of the
inspectorates will focus on trainings during the project; for further and continuing education
afterwards also for industry and trade a robust train-the-trainer approach will be developed; part
of the education strategy should also be practical oriented modules for continuing on-the-job
training.
- As it is an activity of strategic relevance an above-average RTA input beside the regular RTA
tasks will replace additional STE resources.

Resources
- MS Human Resources: STE Kratz (3 missions of 3 days), STE Braedt (1 mission of 3 days);
RTA
- BC Human Resources: BC key expert Comp. 1 (Krinulovic)


Output


                                               - 21 -
- Developed policy and plan and a long term education strategy with suitable curricula for the
different target groups (authorities, industry, academia).
- Document on training policy and training plan.

Activity 1.2 Prepare specific subjects related to chemical safety for inclusion into university
curriculum on training for civil servants and industry (such as, but not limited to:
toxicology, eco toxicology, regulatory risk assessment, enforcement and chemical safety)

Method
- On the basis of regulatory toxicology and eco-toxicology, a curriculum on risk assessment and
enforcement on chemical safety will be developed and introduced at university level for all
studies in natural sciences. In co-operation with the relevant specialists at university these
curricula should be orientated on the ECTS credit point system modules used in European
Member States.

Resources
- MS Human Resources: STEs Kratz, Fassold (2 missions of 3 days each, 2 missions of 2 days
each); RTA
- BC Human Resources: BC key expert Comp. 1 (Krinulovic), BC university specialists

Output
- Curricula developed and recommended for adoption
- University Curricula Committee established

Activity 1.3 Deliver training to key ministry / stakeholder staff, undergraduate and
graduate university students

Method
- A basic course on postgraduate level on toxicology and other relevant issues with reflection on
practical experiences will be conducted with a perspective on follow-up-courses, workshops and
seminars.
- The course will be structured in modules of one week duration each. The target audience will
be from administration and industry in particular chemical advisers. Based on available facilities
several teaching units may also be provided as webinars in order to reach participants also in
local institutions.
- Part of the lessons will be held by Serbian university professors. These will be supported in
their preparation by experienced foreign experts for working in non academic environments.

Resources
- MS Human Resources: STE 23 (2 missions of 2 days); STE 61 (1 mission of 2 days); STEs
Kratz, Braedt, Csengödy, Losert (2 missions of 4 days each); STEs 24, 74 (4 missions of 5 days
each); RTA
- BC Human Resources: Experts from administrative bodies, industry and academia
- Other Resources: Interpretation, Translation
Printing/copying/publishing costs
Local travelling
- BC Resources: Hiring the training facilities and additional external Serbian lecturers
Local travelling
Accommodation of the project team/participants
Catering
Visibility costs

                                              - 22 -
Output
- Improved knowledge of students, trained public servants and other stakeholders in toxicology,
ecotoxicology, risk assessment and chemical safety management
- Number of trainees and certificates issued to successful trainees


Component 2           Chemicals management capacity building

The institutional and administrative capacity amongst government employees and other
stakeholders will be strengthened by providing administrative tools, management and decision
advice and capacity training. In particular the management capacity of the Chemicals Agency
will be improved up to the degree of a fully functional agency able to fulfil its tasks. The
training will also target the environment and trader inspectors.

Activity 2.1 Prepare manuals for implementing legislation for authorities, industry, trade

Method
- An assessment will give a detailed overview what manuals and other tools are necessary for
the different user groups. Many of such tools already exist and are in use in several member
states. It will be assessed if and to what extend these may be suitable for use in Serbia.
- Based on the outcome of the assessment a selection of manuals or tools will be undertaken
together with the Beneficiary; necessary adaptations for these manuals as well as support for the
preparation of new ones will be provided.

Resources
- MS Human Resources: STE Schindler (1 mission of 2 days); STEs Schindler, Fassold, Ternifi,
Wasielewski (1 mission of 5 days each; 1 mission of 2 days each)
- BC Human Resources: BC key expert Comp. 2 (Roglic)
- Other Resources: Translation

Output
- Produced manuals, enforcement guidelines and technical guidance notes

Activity 2.2 Organise extensive and comprehensive training of selected key public
administration/stakeholder representatives on implementation of national/EU legislation
(REACH, GHS, etc.) with particular emphasis on inspectors

Method
- Training will be provided to the following target groups:
        - Staff of the Chemicals Agency,
        - Environment and trade inspectors;
also close co-operation with the monitoring staff for worker protection will be organised.
- Content: Information and training of specific elements of chemicals legislation e.g. REACH,
GHS, PIC, biocides, detergents, etc; enforcement methodology, protocols, procedures and
compliance control also will be covered.
- Whereas the training for the Agency staff will be in a given in a direct way it is foreseeable
that for the inspectorates a train the trainer approach will be necessary.
- Oral presentations might be amended by webinars.



                                              - 23 -
Resources
- MS Human Resources: STEs Schindler, Anwander, Cladrowa, Csengödy, Fassold (2 missions
of 3 days each); STEs Humar-Juric, Licht-Klagge, Mehić-Hajrlahović, Nover (1 mission of 3
days each); RTA
- BC Human Resources: Serbian experts (operational staff)
- Other Resources: Interpretation, Translation
Printing/copying/publishing costs
IT-Software for webinars
Local travelling
- BC Resources: Hiring the training facilities
Local travelling
Accommodation of the project team/participants
Catering

Output
- Improved knowledge of trained public servants and other stakeholders in general in the
application, monitoring, control and enforcement aspects of new legislation
- Successfully passed exams
- Number of trainees and certificates issued

Activity 2.3 Review the organization of Chemicals Agency and provide assistance in better
institutional arrangement

Method
- The organization of the Chemicals Agency will be reviewed with regard to internal procedures,
capability and equipment as well as to its cross-linking with the other chemical related
institutions.
- Evaluation of capability and capacity needs of the system of REACH implementation and
introduction into those tasks which have to be performed by the Serbian Chemicals Agency in
the different fields of expertise.
- Based on an initial chemicals management training the methods and the procedures at the
agency will be continuously improved with special emphasis to the new staff.
- This activity is of special importance for sustainable project results. Therefore an above-
average RTA input beside the regular RTA tasks will replace additional STE resources.

Resources
- MS Human Resources: STEs Fajfar, Deim (2 missions of 2 days each), STEs Fassold, Krajnc
(1 mission of 3 days each); RTA
- BC Human Resources: BC PL (Cvetkovic), RTA counterpart (Zujic), Serbian key experts

Output
- Document on suggestions for improvements in institutional arrangements for Chemicals
Agency (a comprehensive report on institutional assessment and broader needs assessment
which might also include further equipment needs).




Component 3           Integrated chemicals management system (ICMS) improved


                                             - 24 -
ICMS aims a comprehensive system of improved legislation, well running inter-sectoral
cooperation and suitable technical tools. Some of the factors are already in place but there is a
need to improve them and special emphasis has to be given to the perfect interaction between
these factors. Thus the relevant legislation has to be reviewed under horizontal aspects, the
ICMS (an electronic management system and a set of procedures and protocols) has to be
reviewed under the light of the initial practical experiences and assistance will be given in
finalising/reviewing the action plan.

Activity 3.1 Review and make recommendations for improved horizontal compatibility of
chemical safety legislation covering life-cycle stages of chemicals in a wider inter-sector
framework

Method
- Relevant legislation will be reviewed and improvements proposed.

Resources
- MS Human Resources: STEs Deim, Deloff-Bialek (2 missions of 3 days each, 2 missions of 5
days each); RTA
- BC Human Resources: Serbian key expert(s)

Output
- Tables of concordance
- Proposal for improvement of chemical and related legislation with regard to horizontal
compatibility including downstream legislation

Activity 3.2 Review proposals for operational procedures and protocols for data sharing
within an electronic information system for chemicals management

Method
- A workshop will be held in order to evaluate the operational procedures and protocols
established so far. Improvements may be proposed if suitable.
- In order to reach a smoothly running ICMS an above-average RTA input beside the regular
RTA tasks will take place special efforts will be put by MTE (additional STE resources less
necessary).

Resources
- MS Human Resources: STE Krajnc (1 mission of 3 days); RTA
- BC Human Resources: RTA counterpart (Zujic), Serbian key expert Comp. 3 (Pavicevic)

Output
- Evaluation report with improvement proposals when indicated

Activity 3.3 Develop action plan for further activities related to integrated chemicals
management system, for the post project period

Method
- An action plan on future development of ICMS will drafted with respect to mid and long term
perspectives. This would include but not be limited to the legislative, organisational, technical,
educational needs in dependence from the further progress of the approaching process of Serbia
to the EU.


                                               - 25 -
- Due to the strategic relevance of this activity an above-average RTA input beside the regular
RTA tasks will take place special efforts will be put by MTE (additional STE resources less
necessary).

Resources
- MS Human Resources: STE Krajnc (3 missions of 3 days); RTA
- BC Human Resources: RTA counterpart (Zujic), Serbian key expert Comp. 3 (Pavicevic)
- Other Resources:

Output
- Action plan updated and adjusted


Component 4            Cooperation with international bodies such as ECHA

Chemical safety as a transboundary issue needs international cooperation. The project will assist
with establishing professional relations with EU chemicals management bodies and Serbian
experts will be prepared to follow the processes there and participate in EU and international
meetings and negotiations. Due to his long term international experience this activity will
contain an intensive RTA input beside the regular RTA tasks hence additional STE resources
will be saved.

Activity 4.1 Establish cooperation platform with European Chemicals Agency (ECHA) and
other EC chemicals management bodies

Method
- Expert knowledge will be transferred (structure of ECHA, relations and task distribution with
Commission and national authorities, internal information about work flow, constellation of/in
working groups, etc.).
- Study visits of 2 Serbian Officials and RTA to ECHA and Commission in order to develop a
professional relationship; this should be on senior official level due to the fact that the aspired
relationship is not usual for non-MSs so far; such professional relationship will improve the
knowledge of Serbian officials on the rationale behind ECHA activities and facilitate to smooth
the transition under REACH and CLP processes in approaching to EU.

Resources
- MS Human Resources: STEs Fajfar, Deim, Plattner, STE18 (1 mission of 2 days each); RTA
- BC Human Resources: SR-PL (Cvetkovic), RTA counterpart (Zujic), Head of Agency
Supervisory Board, Serbian experts
- Other Resources: Coverage of 3 study visit costs according Twinning rules

Output
- Insight understanding of interactions and functioning of EU bodies, groups, etc.
- Reports from the results of negotiations with ECHA and Commission about future Serbian
participation
- Workflow established in the Serbian Chemicals Agency for ECHA related activities
- Relations in communication and cooperation with ECHA and Commission established

Activity 4.2 Prepare Serbian representatives, with relevant training, for participation in
international chemicals management meetings


                                               - 26 -
Method
- Advice about structures, interactions, persons in different committees and working groups
- Skill training in negotiation in international meetings
- Advice in implementation of EU legislation (on national level as well as further development
e.g. comitology)

Resources
- MS Human Resources: STEs Rebernig, Krajnc, Deim, Csengödy (2 missions of 2 days each);
RTA
- BC Human Resources: Serbian experts
- Other Resources:

Output
- Serbian experts prepared for participation in international chemicals management meetings
- Guidance material compiled from training documents
- Report on training delivered and assessment of further needs

Activity 4.3 Participate with Serbian team in meetings of relevant EC chemicals management
bodies

Method
- Accompaniment and support of Serbian delegations in international meetings on political,
technical and enforcement level (Commission, ECHA, JRC, CLEEN)

Resources
- MS Human Resources: RTA; MS experts
- BC Human Resources: Serbian experts
- Other Resources: Coverage of 2 study visits (2 persons (Serbian expert and RTA) á 3 days
each) and 2 study visits (1 person á 2 days each) according Twinning rules

Output
- Successful participation in European chemicals meetings performed
- Reports from each meeting will be prepared by Serbian participants

Component 5            Communication strategies set up and in operation

A suitable communication strategy has to regard the different needs of target groups like
producers, traders, administration, consumers and the public. In order to improve chemical
safety public a pre-requirement is awareness of hazards and risks also in the general public. But
awareness requires well-grounded and serious information. To provide such sound standing
information will be a new responsibility for the Chemicals Agency. This information is needed
in particular for economic operators in order to fulfil the legal obligations on chemicals safety.
Therefore the REACH Regulation stipulates the establishment of a helpdesk for EU MSs. Also
Serbia plans to establish such a service institution which will also be an information source for
content related administrative bodies.
Component 5 aims to support the establishment of a helpdesk within the Chemicals Agency as
part of a comprehensive communication strategy. An awareness campaign will stress the
advertence which chemicals issues will find during the project.



                                              - 27 -
Activity 5.1a Prepare and assist in the delivery of chemicals awareness raising campaign -
Establishment of a helpdesk located in the National Chemical Agency

Method
- Definition of expert pool from different areas to answer the incoming questions.
- Pilot phase: testing questions coming from industry and NGOs.
- Communication with Member State helpdesks.
- Study visit of Chemicals Agency employees to helpdesk(s) in competent national agencies
(e.g. Germany) in order to become familiar with the practical work of similar helpdesks in
homologue institutions in EU Member States.

Resources
- MS Human Resources: STE Nover (1 missions of 2 days; 2 missions of 3 days); STEs Braedt,
Kratz, Licht-Klagge, Mayer-Figge, Schindler, Wasielewski, STE 27 (1 mission of 3 days each);
RTA, RTA Assistant
- BC Human Resources: RTA counterpart (Zujic), Serbian key expert Comp. 5 (Mijatovic),
Serbian stakeholders (e.g. Chamber of Commerce)
- Other Resources: Set-up and functioning of necessary technical equipment (email, telephone,
internet access)
Coverage of study visit (2 persons, 2 days)
Printing/copying/publishing costs
Visibility costs

Output
- Functioning helpdesk according to REACH regulation
- Insight into the functioning of different helpdesk activities, technical equipment and
organisational philosophies
- Cooperation with other Member state helpdesks for future REHCORN membership

Activity 5.1b Prepare and assist in the delivery of chemicals awareness raising campaign -
Awareness raising and information exchange on chemical safety under the lead
management of Chemicals Agency

Method
- Establishment of regular information exchange procedures between Chemicals Agency (lead),
chamber of commerce, the associations for chemical industry and other relevant ministries and
administrations will be installed.
- A public campaign shall be performed preferably on topics of relevance including information
workshops with environmental NGOs, consumer organisations, industry and trade.
- A communication platform on chemicals management will be an information hub between all
stakeholders (administration, industry NGOs).

Resources
- MS Human Resources: STE Nover (2 missions of 2 days); STEs Heiss, Feller, Fleischer,
Wasielewski, Schindler (1 mission of 3 days each); STEs 15, Krajnc (2 missions of 2 days
each); STE 81 (5 missions of 3 days); RTA, RTA Assistant
- BC Human Resources: RTA counterpart (Zujic), Serbian stakeholders (e.g. Chamber of
Commerce), media, NGOs
- Other Resources: Interpretation, Translation
Printing/copying/publishing costs
Visibility costs

                                               - 28 -
Output
- Prepared communication strategy
- Information material for public awareness available
- Communication and information exchange procedures in place
- Public campaign organised




                                          - 29 -
ARTICLE 5.             RISKS


In principal there are the same risks and conditionalities as usual in Twinning: The success and
the sustainable benefit of the project depend on the good cooperation of beneficiary and MS
partner(s). In particular on the beneficiary side organisational continuity will be crucial. Stability
in Serbian expert staff is an important element for the build up of the new agency. A high turn
over of freshly trained staff has to be avoided.

For the whole project the following conditions must be fulfilled:
    Suitable working conditions for RTA and RTA assistant
    Time and availability of Serbian staff to perform the different project activities
    Sufficient financial resources on beneficiary side for those expenses which cannot be
        covered by the IPA budget according Twinning rules
    Precondition for successful performance of activities is the availability of necessary
        equipment
    Interest and readiness to invest time by the recipients of trainings

Specifically for Component 1 the cooperation and readiness of academia to embed chemical
safety into academic education is needed.

The involvement of Serbian experts in activity 1.3 as lecturers which is a key point for the
sustainability of the training courses needs appropriate administrative or budgetary dispositions
by the beneficiary.

The quality and the effectiveness of the trainings in Components 1 and 2 can be increased
strongly by selection of well suited locations and venues; hence appropriate budgetary
dispositions are necessary on beneficiary side according the Twinning rules.

The staff trainings in Component 2 can only be successful if the involved trainees get the full
commitment from their administration.

The availability of relevant legislation in English would help to save time and project resources
in general. Particularly for activity 3.1 the availability of experienced English speaking Serbian
lawyers (legislation drafters) is crucial and good cooperation with those should be established.

Component 4 depends in a high degree form the acceptance of Serbian participation and
contributions by EU institutions.

Of course the project can only become as successful as far the different recommendations,
reviewed or newly proposed procedures and protocols will be implemented by the Serbian
institutions.




                                                - 30 -
   ARTICLE 6.                   SCHEDULE


                         2010                                       2011                                                         2012
                 1   2          3   4   5    6    7   8    9   10          11   12       13   14   15   16   17   18   19   20          21   22   23   24
Project Month
                 S   O          N   D   J    F    M   A    M    J           J   A        S    O    N    D     J   F    M    A           M     J    J   A
                     Q1                 Q2            Q3               Q4                     Q5             Q6             Q7                    Q8
                                                               General Activities
 0.1, 1.2, 0.3                  X                              X                                                                             X
 Activity 0.4               SC               SC                SC                                  SC             SC                         SC
                                                                    Component 1
 Activity 1.1        X          X       X    X
 Activity 1.2                                X        X                                       X                                         X
 Activity 1.3                                         X    X                             X    X         X              X                X
                                                                    Component 2
 Activity 2.1    X              X            X    X        X   X                         X              X
 Activity 2.2                                X        X        X                              X         X         X         X
 Activity 2.3                                              X                                       X                   X                X
                                                                    Component 3
 Activity 3.1                   X   X   X    X    X   X    X   X                         X    X    X    X              X    X           X    X
 Activity 3.2                                              X
 Activity 3.3    X                                             X                                                            X
                                                                    Component 4
 Activity 4.1        X          X            X    X        X
 Activity 4.2                       X                 X
 Activity 4.3                                                  X                              X    X                   X                X    X
                                                                    Component 5
Activity 5.1.a                  X   X   X         X                                      X    X         X    X         X    X
Activity 5.1.b                      X   X                      X                              X              X              X



                                                                                - 31 -
The previous table gives an overview about the time slots of the different activities. The purpose
of the following table is to time link the benchmarks from Article 3 with the schedule:

                                                                                          Project
No.    Activity                                Benchmarks
                                                                                          quarter
 1       0.1      Kick off Meeting                                                         Q1
 2       0.2      Intermediate Workshop                                                    Q4
 3       0.3      Final Conference                                                         Q8
 4       1.1      Training policy document and training plan exists                        Q2
 5       1.2      University curriculum prepared and ready for adoption                    Q7
                  Training for several target groups started (professional course of at
 6       1.3                                                                               Q5
                  least 3 training modules of 1 week each)
 7       1.3      First course completed                                                   Q8
 8       2.1      Tools e.g. necessary manuals defined                                     Q1
 9       2.1      Adaption of selected manuals provided                                    Q6
 10      2.2      Trainings plan prepared                                                  Q1
 11      2.2      Operational staff trained                                                Q7
                  Institutional arrangements of the Agency revised and improved with
 12      2.3                                                                               Q7
                  regard to its cross-linking to other relevant bodies
 13      3.1      Legal gaps are identified and assessed                                   Q4
                  Proposal for improvements of chemicals and related legislation
 14      3.1                                                                               Q7
                  provided
 15      3.2      Existence of a running ICMS checked with concrete cases                  Q6
                  Operational procedures and protocols for data sharing adopted and
 16      3.2                                                                               Q3
                  applied
 17      3.3      Action plan exists                                                       Q1
 18      3.3      Action plan revised and adapted for post-project period                  Q8
 19      4.1      Training an ECHA / COM activities performed                              Q2
                  EU cooperation strategy for professional relation e.g. with ECHA
 20      4.1      and for internal procedures in adjustment with ECHA processes            Q4
                  established
                  Serbian experts trained and prepared to take part in international
 21      4.2                                                                               Q3
                  meetings
 22      4.3      Professional relationship with EU MS expert bodies established           Q5
 23      4.3      Serbian participation in EU chemicals meetings performed                 Q8
 24     5.1a      Helpdesk according to REACH regulation installed                         Q3
 25     5.1a      Helpdesk in operation                                                    Q7
 26     5.1a      Cooperation with other MS helpdesks established                          Q5
 27     5.1b      Communication strategy prepared                                          Q2
                  Communication and information exchange procedures with
 28     5.1b                                                                               Q4
                  stakeholders in place
 29     5.1b      Concept and program for public awareness campaign ready                  Q5
 30     5.1b      Ongoing public information after the Twinning project prepared           Q8




                                               - 32 -
ARTICLE 7.            RESOURCES

7.1. Human Resources

7.1.1. Member States
Austria:       Environment Agency Austria (Umweltbundesamt)
The Environment Agency Austria (EAA) has been founded in 1985 by the “Federal Act on
Environmental Control” as a national Government Agency belonging to the Federal Ministry for
the Environment. In 1999, an amendment of the Act redefined its statute as a government-
owned limited liability company which acts as the National Environment Agency for Austria.
The objectives of this reform was to clearly define the expert services of the Agency for the
Austrian administration, while introducing modern management approaches and improving the
possibility to implement externally financed projects in public interest.
The Agency is the expert authority of the federal government for environmental protection and
monitoring in Austria and EAA has special expertise on chemicals legislation. Furthermore, it
provides expertise on the toxicological, ecotoxicological and environmental fate and cooperates
closely with the European Chemicals Agency (ECHA) in Helsinki, Finland (and also with the
JRC in Ispra, Italy). EAA is represented in the Committees of ECHA as well as in relevant
groups and committees at the Commission.
Since the introduction of the Commission´s program in 1998, EAA has been an actively
engaged Twinning Partner successfully participating in Twinning Projects for nearly all new
member states and accession countries; the EAA is a Mandated Body.


Slovenia:      Chemicals Office of the Republic of Slovenia (CORS)
The Chemicals Office of the Republic of Slovenia (CORS) is an administration body within
the Ministry of Health, and was founded in August 1999 based on the Chemicals Act.
The CORS performs its professional and administrative as well as inspection tasks according to
the Chemicals Act, the Biocidal Products Act, the Act of Strategic Goods of Special
Significance for Safety and Health, Illicit Drug Prevention Act as well as other acts,
international agreements and other rules adopted by the National assembly, the Government of
the Republic of Slovenia or the minister responsible for health. Moreover the CORS also carries
out professional and administrative tasks based on the Cosmetic Products Act.
The CORS's experts have many years of experience on EU and international level and have
been involved in many PHARE, Twinning and other bilateral activities, also with Serbia (2005 -
2009).


Germany:       The Federal Ministry for the Environment, Nature Conservation and
Nuclear Safety (BMU) is responsible for the central coordination at federal state level and
represents Germany in the EU Council. BMU sets the legal framework for chemical safety. The
implementation and monitoring of European Chemicals Legislation in German legislation is part
of the Federal legislation. Law enforcement of this legislation, again, is an obligation of the
Federal States (administration).
The Federal Institute for Occupational Safety and Health (BAuA) is in charge of assessing
and examining the risks of substances, its properties and use for human health; it is responsible
for the national REACH-helpdesk, the notification procedure for biocidal products, notifications


                                             - 33 -
according to Export/import Regulation, supporting the Commission in the implementation of the
CFC Regulation (administration).
As national environmental agency, the Federal Environmental Agency (UBA) supports the
BMU in drafting legal and administrative provisions for chemicals legislation and focuses on the
investigation and assessment of pollutant substances and compounds. Experts of UBA represent
Germany in all international working groups (EU level, OECD level) (administration).
The 16 Federal States ensure the enforcement and control of the relevant legislation and they
work together with custom services. Their institutions as well as the federal ones described
upwards are bodies of public administration.


Hungary:       National Institute for Chemical Safety (NICS)
Even not as a formal consortium member the Hungarian National Institute for Chemical Safety
will give a substantial expert contribution to the project under a bilateral agreement with EAA.
NICS was established in 1998 and it is responsible in general for health-related Chemical Safety
issues in Hungary, among others for biocides and pesticides as well, as an administration body
belonging to the Ministry for Health. The NICS is the appointed Competent Authority for
REACH and CLP legislations, as well as the Designated Authority for PIC. In order to fulfill the
different tasks under the EC legislations several units were established acting under the frame of
a department, which also encompasses the national REACH/CLP Helpdesk.


MS Project Leader Gundi Lorbeer
Gundi Lorbeer is Head of Sector “Substances and Analysis” at the Environment Agency
Austria. This sector consists of the departments Chemicals, Biocides, Pollutants & Health and
the laboratory units Inorganic Analysis and Organic Analysis; amongst others dealing with the
development of strategic environmental and health perspectives of chemicals including all
REACH and CLP related issues, the authorisation of biocides, control of compliance with legal
requirements. Gundi Lorbeer has a longstanding experience in project and team management,
design and realisation of interdisciplinary studies and expertise in several Twinning projects
concerning Chemical Safety.
The Project Leader will dedicate the required time to the project throughout its duration and will
regularly be in Serbia in order to review the progress and to participate at the Steering
Committee meetings. As expected she will devote 3 days per month for the project with at least
12 days in total in the BC.
The Project Leader will carry the full responsibility of the overall management and coordination
of the project and the full support at senior levels within the BC and direct the implementation
of the project on the MS side. In particular, she
      will be responsible to sign all official documents on the side of the MS;
      will co-ordinate and co-chair the meetings of the Project Steering Committee;
      will execute regular control over the project and submit the regular quarterly and final
       reports;
      will work in close co-operation with the RTA, RTA counterpart and the BC project
       leader;
      will be responsible to mobilize MS short-term experts and the MS staff.



                                              - 34 -
She will be supported by the Deputy PL Johannes MAYER, Head of the International
Relations Unit of the Environment Agency Austria, as more than 50 Twinning (and Twinning-
Light) projects have been successfully led by the agency, mainly by the International Relations
Unit under his supervision. He also was RTA at the Bulgarian Ministry of Environment and
Water for the BG2001 Seveso Twinning project in 2003/2004.


Junior Project Leader         Simona Fajfar
Simona Fajfar represents Slovenia in the Member States Committee of the European Chemicals
Agency (ECHA) and has long-term experience in all chemical related issues since the beginning
of Slovenian approaching to EU. As Acting Head of the Chemicals Office of the Republic of
Slovenia (CORS) she will be responsible to mobilize the Slovenian short-term experts and to
coordinate the Slovenian contribution to the project.


Junior Project Leader         Michael Bass
Mr. Bass is a senior officer in the Unit “Cooperation with Central and Eastern Europe and the
New Independent States (NIS)” in the German Federal Ministry for the Environment, Nature
Conservation, and Nuclear Safety (BMU). Holding German and U.S. law degrees, Mr Bass has
a broad knowledge of European policy and institutions and is experienced in the drafting of
international contracts on environmental issues. Mr Bass has steered the implementation of
several Twinning projects as MS project leader.


Resident Twinning Adviser (RTA) Helmut Witzani
Currently Helmut Witzani is Senior Adviser in International Chemicals Management in the
Environment Agency Austria. As Head of the Chemicals Department of the Agency for 15 years
as well as head of the Austrian delegation in various EU and OECD working groups he has in-
depth knowledge of all fields of chemicals management. As member of staff in the Chemicals
Policy Unit of the Federal Ministry of Agriculture, Forestry, Environment and Water
Management Helmut Witzani is assigned with the tasks of the Austrian Competent Authority for
REACH and CLP, he was also in the Austrian REACH negotiation team.
He has also extended experience in performing Twinning projects as various projects have been
performed in the Department for Chemicals, in most of these projects he has acted as the MS
project leader. In these and other projects he has also covered as key expert the area of
chemicals legislation and chemical safety.
The RTA will provide technical advice and assist the administration in the BC in the context of
the twinning work plan. He will be in charge of the day-to-day implementation of the Twinning
project in the BC (preparation and planning of STE missions to BC, organisation of meetings,
training activities and conferences in BC, organisation of Study Tours to MS, etc.).
The RTA will work in any field where his services are deemed necessary according to the
Twinning Contract, he will assist and give advice to the representatives of the partner institution
in the BC in their day-to-day tasks connected to the project. He will work in close co operation
with the BC project leader, RTA counterpart, and the BC staff responsible for the different
project components.
He will regularly monitor the progress of the project and report to both MS and BC project
leaders. He will be responsible to the Project Leader of the MS in respect of the performance of
the tasks entrusted to him.


                                              - 35 -
He will draft the regular Quarterly and Final Project Reports and submit them for approval to
the MS and BC project leaders; he will also participate in the regular meetings of the Project
Steering Committee.


RTA Assistant
Due to the complex nature of the project, a Serbian national, who will be recruited locally for
this purpose, will support Mr. Witzani in fulfilling his obligations according to this Twinning
Contract, especially in the general management and project administration, but also participating
in technical work according his/her background.
The costs for the RTA-assistant will be covered by the project for the entire duration of the
project; staff members of Ministry of Environment and Spatial Planning in the six months
before project start are ineligible; the RTA-assistant will be contracted according to the rules of
the Twinning Manual.
The ideal candidate has the following background:
      Very good English (speaking and writing)
      Serbian (at native speaker level)
      Working experience with Serbian administration
      Experience in chemicals management and related technical background would be of
       advantage.
His/her main tasks will be to
      Provide office management and administrative assistance to the RTA;
      Participate in the technical work of the project;
      Provide language assistance to the RTA;
      Provide the RTA with translation of written materials;
      Assist the RTA in his monitoring and reporting tasks;
      Assist the RTA in the preparation of and support to STE missions;
      Assist the RTA in the evaluation of the project’s progress;
      Interpretation during meetings, seminars and workshops;
      Compilation of project documentation in order to make available all documents
       generated during the performed activities (workshops, seminars, etc.);
      Compilation of documents for project reports.
The RTA assistant will be contracted for the duration of 24 months (full-time), and begin his/her
assignment at the Ministry of Environment and Spatial Planning in Serbia as soon as possible
after notification of the signature of the contract (September 2010).




                                              - 36 -
                                                             Years of
    Name         Present position          Employer                      Nationality             Education             Specialist knowledge      BC experience       Languages
                                                            experience

Lorbeer,        Head of Sector;     Environment                24        Austrian      PhD (Natural Sciences     Project management,             SI, PL, LT      German, English
Gundi           MS Project          Agency Austria                                     / Chemistry)              capacity building, staff
                Leader                                                                                           management
Mayer,          Head of Unit;       Environment                21        Austrian      PhD (Modern               International project           BG, SR,         German,
Johannes        MS PL Deputy        Agency Austria                                     Languages &               management, European            RO, MT,         English, French,
                                                                                       Linguistics, History,     environmental policy            CY, HU,         Spanish, Italian,
                                                                                       International Relations                                   PL, LV, EE,     Bulgarian
                                                                                       )                                                         CZ, SK, SI,
                                                                                                                                                 HR, TR,
                                                                                                                                                 BA, MA,
                                                                                                                                                 JO, GE
Fajfar,         Acting Director     Chemicals Office of        14         Slovene      University degree         Implementation of chemicals                     Slovene, English,
Simona                              the Republic of                                    (Chemistry)               management, group leading                       Spanish
                                    Slovenia                                                                     and negotiation
Bass, Michael   Senior Advisor      Federal Ministry for       18         German       PhD (Law)                 European environmental          SR, BG,         German English
                                    the Environment,                                                             policy and institutions,        TR, EG,
                                    Nature Conservation                                                          international contracts,        RO
                                    and Nuclear Safety                                                           project management
Witzani,        Senior Advisor      Environment                22        Austrian      PhD (Natural Sciences     Chemicals Management            SI, PL, RO,     German, English
Helmut                              Agency Austria                                     / Chemistry)              (legislation, implementation,   BG, MT,
                                                                                                                 administration, consultancy.    CY, LT,
                                                                                                                 enforcement), Twinning          MA, SK,
                                                                                                                 projects                        LV, TR, CZ
Anwander,       Chemicals           Institute for              18        Austrian      PhD (Natural Sciences     Enforcement of chemicals        SI, BG, RO,     German, English
Eugen           Inspector           Environment and                                    / Chemistry)              legislation, implementation     PL, LT, CZ,
                                    Food Safety of the                                                           projects for e-government       SR, HR,
                                    federal State of                                                             and in Twinning projects        HU, SK,
                                    Vorarlberg                                                                   (RTA)                           AM, TR
Braedt,         Head of Unit        Ministry of                13         German       PhD (Engineering)         Chemical policy and             RO, EG          German, English
Michael                             Environment and                                                              toxicology
                                    Climate Change of
                                    Lower Saxony
Cladrowa,       Head of Unit        Environment                 9        Austrian      PhD (Natural Sciences     Eco-toxicology                  BG, PL, RO      German, English,
Sabine                              Agency Austria                                     / Chemistry)                                                              French
Csengödy,       Head of Unit        National Institute of      24        Hungarian     MD                        Chemicals management,                           Hungarian,



                                                                                        - 37 -
Krisztina                         Chemical Safety                                                    Toxicology                                  English, German
Deim, Szilvia    Head of          National Institute of     15   Hungarian   University degree       EU Law, management of                       Hungarian,
                 Department       Chemical Safety                            (Law, Diplomacy)        Competent Authority,                        English, German
                                                                                                     enforcement of chemicals
                                                                                                     legislation
Deloff-Bialek,   Legal Advisor    Bureau for Chemical       8     Polish     University degree       EU Law                                      Polish, English
Anna                              Substances and                             (Law)
                                  Preparations
Fassold,         Head of Unit     Environment               21   Austrian    PhD (Pharmacology),     Toxicology, Biocides,         TR, SI, SK,   German English
Elisabeth                         Agency Austria                             MAS (Toxicology)        Twinning projects (PL)        PL, BG, RO
Feller, Silke    Administrative   Federal Institute for     9     German     University degree       Processing of legal                         German, English
                 Employee         Occupational Safety                        (Law)                   questions, especially
                                  and Health                                                         REACH
Fleischer,       Scientific       Federal Institute for     6     German     University degree       REACH-Reg., Helpdesk,                       German, English,
Andreas          officer          Occupational Safety                        (Environmental          Management of hazardous                     Portuguese
                                  and Health                                 Sciences)               substances
Heiss,           Scientific       Federal Environment       21    German     Post graduate degree    Chemical Safety (REACH),                    German, English
Christiane       Employee         Agency                                     (Env. Law, Economic     Legislation on Chemical
                                                                             Instruments), Diploma   Safety, Risk Reduction
                                                                             (Ecological Planning)   Strategies, Risk Assessment
Humar-Jurič,     Expert           Chemicals Office of       9     Slovene    MSc (Natural Science)   C&L (GHS), REACH (SDS,        PL, MK        Slovene, English,
Tatjana                           the Republic of                                                    CSR)                                        German, Serbian,
                                  Slovenia                                                                                                       Croatian
Krajnc,          Head of Unit     Chemicals Office of       15    Slovene    MSc (Public             Chemicals management          SR, RO,       Slovene, English,
Karmen                            the Republic of                            Administration),        (PIC, REACH)                  MK            Serbian,
                                  Slovenia                                   University degree                                                   Croatian,
                                                                             (Chemical Technology)                                               German
Kratz, Werner    Retired 2009     Environmental             19    German     PhD, Prof.              Ecology, Soil Biology,                      German, English
                                  Protection Agency of                                               Environmental Chemistry,
                                  Brandenburg                                                        Eco-toxicology
Licht-Klagge,    Head of          Industrial                22    German     PhD (Natural            Safety, Health and            RO            German, English,
Uwe              Department       inspectorate                               Sciences),              Environment in Chemical                     French
                                  Hannover                                   Diploma (Chemistry)     Industry, Seveso-II
Losert,          Expert           Environment               4    Austrian    PhD, MTox               Toxicology                    SI, CY, MT    German, English,
Annemarie                         Agency Austria                                                                                                 French
Mayer-Figge,     Head of Unit     Ministry of Labour,       12    German     PhD (Chemistry)         Chemicals policy, consumer    BG, RO        German, English
Andrea                            Health and Social                                                  protection, development of
                                  Affairs of the State of                                            IT-systems for local
                                  North Rhine-                                                       authorities, databases




                                                                             - 38 -
                                Westphalia
Mehić-           Chemicals      Chemicals Office of      8    Slovene    MA (Law), BA          Enforcement of chemicals     SR, HR,       Slovene, English,
Hajrlahović,     Inspector      the Republic of                          (Chemistry)           legislation                  MK, TR        Bosnian,
Semira                          Slovenia                                                                                                  Serbian, Croatian
Nover, Hanny     Retired 2010   Ministry for             23   German     PhD (Microbiology)    REACH-Net, Control           BG, RO        German, English,
                                Economic Affairs and                                                                                      Dutch, French
                                Energy, Land North
                                Rhine-Westphalia
Plattner,        Head of Unit   Federal Ministry of      33   Austrian   PhD, MSc              Biocides, Chemicals in       SK, PL, TR    German, English
Edmund                          Agriculture, Forestry,                   (Toxicology)          OECD
                                Environment and
                                Water Management
Rebernig,        Managing       Environment              21   Austrian   MBA                   Company management,          SI, RO, PL,   German, English,
Georg            Director       Agency Austria                                                 international relations      TR, MT,       French
                                                                                                                            CY, BG,
                                                                                                                            HR, CZ, SK
Schindler,       Expert         Environment              10   Austrian   PhD (Techn.           REACH, CLP, Helpdesk         PL, MT, SI    German, English
Peter                           Agency Austria                           Chemistry)
Ternifi, Vesna   Head of Unit   Chemicals Office of      16   Slovene    Bc. Sc. (Chemistry)   Biocides, POPs, Pesticides                 Slovene, English,
                                the Republic of                                                                                           German, Serbian,
                                Slovenia                                                                                                  Croatian
Wasielewski,     Head of        Ministry of              17   German     PhD (Law)             Environmental Law            BG, PL        German, English,
Andreas          Division       Environmental                                                                                             French, Spanish
                                Protection in
                                Agricultural Affairs
                                of the Land of
                                Schleswig-Holstein




                                                                         - 39 -
7.1.2. BC

Coordinative responsibility for implementation of the project on side of the BC lies with BC
Project Leader Ms. Jelena Cvetkovic. She will act as counterpart for MS Project Leader Gundi
Lorbeer and assure the smooth implementation of technical and organisational activities from
the Serbian side. She will contribute to and assess with her team the quarterly progress reports,
assure the Serbian participation in the Steering Committee meetings and help to identify
efficient solutions for arising implementation problems.

Local coordinator for daily project management is Ms. Aleksandra Zujic who will act as
counterpart for the RTA in implementing the project. BC activities will be organised and
implemented by the Project Leader and local coordinator from the BC.

The BC Project Leader Ms. Cvetkovic will be responsible for assuring adequate human
resources for implementation of the twinning activities together with the Twinning partner and
short term experts (time capacity of regular staff).
The Project Leader and local coordinator of the BC will be fully involved in the process of
drawing up Interim Quarterly Reports and a Final report. The BC project leader must also co-
sign each report before it is submitted to the concerned authority (EU-Delegation).

BC Project Leader Ms. Jelena Cvetkovic
    will be responsible to sign all official documents on the side of the BC,
    will attend the regular meetings of the Steering Committee and the planning and
      evaluation meetings,
    will backstop the project on a regular basis,
    will work in close co-operation with the RTA, RTA counterpart and the MS project
      leader,
    will be responsible for mobilizing Serbian staff,
    will also co-ordinate and co-chair the Project Steering Committee (PSC) which will meet
      every quarter at the State Planning Organisation.

Serbia designates Ms. Aleksandra Zujic as the Serbian counterpart to the RTA. She will be
responsible for the management and technical coordination of the twinning project with regard
to administrative and technical means and work on a daily basis with the RTA.




                                              - 40 -
                                                        Yearsof     National
   Name         Present position       Employer                                         Education           Specialist knowledge                Languages
                                                       experience     ity
Cvetkovic,    Director;            Serbian Chemicals       11       Serbian     University degree    European environmental policy and        Serbian,
Jelena        BC Project Leader    Agency                                       (Law)                institutions, international contracts,   English,
                                                                                                     staff management, Harmonisation          French,
                                                                                                     with Acquis communautaire                Italian
Zujic,        Coordinator of       Serbian Chemicals      13        Serbian     PhD (Physical        Project management,                      Serbian,
Aleksandra    international        Agency                                       chemistry)           Environmental chemistry                  English, Italian
              cooperation;
              RTA counterpart
Krinulovic,   Executive Director   Serbian Chemicals      10        Serbian     MSc (Biochemistry)   Preparation of chemicals                 Serbian,
Katarina                           Agency                                                            legislation, Biocidal Products, CLP,     English
                                                                                                     Risk assessment, staff management
Roglic,       Head of Chemicals    Serbian Chemicals      19        Serbian     University degree    Chemicals management, analytical         Serbian,
Sonja         and Biocidal         Agency                                       (Chemistry)          chemistry, REACH, staff                  English
              Products                                                                               management
              Management
              Department
Pavicevic,    Head of Integrated   Serbian Chemicals      12        Serbian     University degree    Integrated Chemicals Registry,           Serbian,
Olivera       Chemicals Registry   Agency                                       (Chemistry)          collaboration with chemicals             English,
              Department                                                                             industry, preparation of chemicals       Russian
                                                                                                     legislation
Markov-       Coordinator of       Serbian Chemicals       6        Serbian     University degree    Project management,                      Serbian,
Milinkovic,   international        Agency                                       (Engineer of         implementation of international          English
Tatjana       cooperation                                                       technology)          Conventions (POPs)
Mijatovic,    Advisor              Serbian Chemicals       3        Serbian     University degree    Project management, Chemicals            Serbian,
Jelena                             Agency                                       (Chemistry)          management (PIC)                         English




                                                                               - 41 -
7.1.3 Experts responsible for the implementation per Component

The following MS and BC experts will carry special responsibility for the project
implementation per components:

Component I
MS: Werner Kratz
BC: Katarina Krinulovic

Components II
MS: STE Peter Schindler
BC: Sonja Roglic

Components III
MS: STE Karmen Krajnc
BC: Olivera Pavicevic

Component IV
MS: STE Szilvia Deim
BC: Tatjana Markov-Milinkovic

Component V
MS: STE Hanny Nover
BC: Jelena Mijatovic




7.1.4. Curricula Vitae


CVs of MS Project Leader, BC Project Leader, RTA and RTA Counterpart in the BC, the CVs
of key STEs from the MS are in Annex A9.




                                            - 42 -
ARTICLE 8 MANAGEMENT AND MONITORING


8.1. Language
The official language of the project will be English. All formal communication regarding the
project, including all reports will be produced in the agreed language.


8.2. Project Steering Committee
At quarterly intervals, the Project Leaders, the RTA and where applicable, representatives of the
administrative office and/or the EC Delegation will meet to discuss the progress of the project,
verify the achievement of the outputs and mandatory results and discuss actions to be
undertaken in the following quarter. The Project Steering Committee will also discuss the draft
of the quarterly report submitted to it beforehand, recommend corrections.
The Project Steering Committee consists of:
      Delegation of the European Union (Mr. Rainer Freund)
      Ministry of Environment and Spatial Planning
      Ministry of Trade and Services
      Ministry of Agriculture, Forestry and Water Management
      Ministry of Science Technological Development
      University professors
      BC Project Leader (Ms. Jelena Cvetkovic)
      MS Project Leader (Ms. Gundi Lorbeer)
      MS Junior Partner (Ms. Simona Fajfar, Mr. Michael Bass)
      RTA (Mr. Helmut Witzani)
      RTA Counterpart (Ms. Aleksandra Zujic)


The responsibility for the organisation of the Project Steering Committee meeting lies with both
Project Leaders.


8.3. Reporting
Every three months, the MS Project Leader in co-operation with the BC Project Leader will
submit interim quarterly reports to the respective institution identified in section 6.4 to the
Twinning manual. Each report will cover a three months period calculated from the date of
notification of endorsement / signature of the contract.
The interim quarterly reports will be prepared and distributed to all the participants in advance
of the meetings of the Project Steering Committee. The template of the report is detailed in
Annex C4 to the Twinning manual.
The first report will be due in the fourth month counting from the date of notification of
endorsement / signature of the Twinning contract. Failure to submit satisfactory reports in time
may lead to the decision to suspend EU financing for the project.


                                              - 43 -
The MS Project Leader shall submit the final report before the end of the legal duration of the
Twinning contract.
The final report will be accompanied by a verification expenditure report.




                                              - 44 -
ARTICLE 9 TWINNING REVIEW MISSIONS

Each Twinning project can be followed, 6 to 12 months after its finalisation, by a Twinning
Review Mission. This mission aims at reporting whether sustainable impacts or spin offs have
been observed after Twinning project finalisation. The objectives of the Twinning Review
Mission are:

      Assessment of the sustainability of the Twinning project's (mandatory) results and the
       long term impact on the project's objectives;

      Extract lessons learned from the project, positive and negative;

      Dissemination of good practice.


The Twinning Review Missions are organised and financed via the TAIEX instrument,
involving the following steps:

   1. Between 6 and 12 months after the closure of the Twinning project Commission
      Headquarters initiates the organisation of the mission;

   2. Participants: The mission will be led by a public sector expert from a different Member
      State than the Lead or Junior Member State partners of the project concerned, who has
      not participated in the Twinning project in question (to be identified by the Commission
      in the database of finalised Twinning projects, preferably a former RTA in a similar
      project): the Twinning Review Expert (TRE). This TRE will write the review report.
      He will be assisted and accompanied by a core group, consisting of:

          a. The former MS PL and RTA;

          b. The former BC PL and RTA counterpart;

          c. The task manager from the EC Delegation who followed the project or the sector
             involved;

   3. The standard format for the terms of reference of the mission and the standard
      questionnaire are to be completed;

   4. The mission would in principle not be longer than a week: 3-5 working days;

   5. In the beneficiary country, the TRE will convene a meeting with the core group (see
      under point 2) and discuss the Twinning project in question following the standardised
      evaluation format. He will then conduct further visits to stakeholders in the beneficiary
      country, to which the members of the core group can accompany him;

   6. At the end of the mission the TRE will share his preliminary outcomes with the core
      group and listen to their comments;

   7. Within two weeks following the mission the TRE will finalise the final report, in which
      the comments from the core group are integrated.




                                              - 45 -
   8. The final report will be included in a database of Twinning assessments accessible for
      the Twinning network: BC partners, MS twinning and the Commission.




For the Administration of the                       For the Administration of the
Member State                                        Beneficiary Country

MS Project Leader                                   BC Project Leader

Ms. Gundi Lorbeer                                   Ms. Jelena Cvetkovic

Umweltbundesamt GmbH                                Chemicals Agency
(Environment Agency Austria)

signature:                                          signature:



date:                                               date




                                           - 46 -

				
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