6/18/2009; 2:00 PM
FSA GS PENDING RECRUITMENT ACTIONS (as of 2/27/04)
Prepare to Hire
Use this spreadsheet as a tool to track the amount of time that segments of your hiring process actually take and identify areas that could be conducted more efficiently. The spreadsheet includes basic components of the hiring process. Customize the basic hiring process shown in the spreadsheet by filling in the column headers with the specific components of your hiring process and by identifying your hiring actions in the left hand column. Then, track your “time to hire” by entering the number of days each component takes – for each hiring action – into the grid. Customize this spreadsheet to meet your own needs: feel free to add or remove columns and rows and to change or add to the hiring process sections and components already identified. PROGRAM POSITION TITLE/ CONTROL # HIRING MANAGER OFFICE SERIES/ GRADE Example Hiring Manager Name GS-XXX-XX
Recruit
Agency-specific step(s) Fill in agencyspecific front-end step(s) TOTAL # OF DAYS FOR THIS SEGMENT
Job posted
Assess and Select
Initial Screening TOTAL # OF DAYS FOR THIS SEGMENT
Posting closed
On-Board
Selection TOTAL # OF DAYS FOR THIS SEGMENT
Interviews complete Reference check(s) complete SELECTION MADE Position offered by HR Offer accepted Reference check complete Employee start date
Approvals Fill in any approval step(s) required by your agency
Front-End Planning
NEW/UNCLASSIFIED POSITIONS ONLY HR meeting with hiring manager Job analysis complete Position classified Vacancy Announcement, Recruitment Plan, Assessment Approach and Questions
Recruiting
Assess Qualifications
Proactive Recruitment Efforts Qther recruitment techniques employed Agencyspecific step(s)
Draft completed Approved by by HR hiring manager
Targeted outreach complete
Advertising efforts complete
Applicants screened for nin quals / selective factors
Qualified applicants rated and Veterans' Preference applied
Include column(s) for the assessment technique(s) employed by your agency
Agencyspecific Qualified Candidates Ranked
Certificate of eligibles received by hiring manager
Top-ranked applications reviewed by manager
TOTAL # OF DAYS FOR THIS SEGMENT
TOTAL # OF DAYS TO HIRE
XX/XX/XX
XX/XX/XX
date of meeting
date of completion
date position classified
date of submission
date of approval
XX/XX/XX
XX/XX/XX
XX/XX/XX
XXXX
date of posting
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XXXX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XXX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XX/XX/XX
XXX
XXX
TOTAL POSITIONS IN PROGRESS TOTAL POSITIONS FILLED