; Vendor Payment Tracking Log for Event or Project
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Vendor Payment Tracking Log for Event or Project

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Keeping track of vendor payments, deposits and checks can be complicated. Use this template to stay organized and log your vendor information, contracts received and deposits and balance due. Use for your next event, fundraiser, not for profit gala, or party. Small Businesses will use it too.

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  • pg 1
									    Vendor Check Issuance Log
    List the Names of Vendors to Receive a Check/Payment
    DUE DATE                                           Program                                   Client                                  Insert Event Date       Client Phone #              Client Email

    [Insert Due Date for Checks or                                                                                                                                                           [Insert Client Email
    N/A]                                               [Insert Event Name]                       [Insert Client Name]                    [Insert Event Date]     [Insert Client Phone #]     Address]


                                                                                                                                                                                                                         Highlight for URGENCY
    Comments                                           New Balance Due                           Service                                 Vendor                        Contract/Invoice             TAX ID/EIN/SS#              Amount Due         Initial Deposit      Deposit Date   Payment Made                 Balance Due               Due Date                  Check No. Issued             Contact Name            Contact/Cell #          Email Address            Comments                     Mailing Address                      Fax No.            Web address
1 Info pending from INSERT NAME                                                        $250.00   Videographer, Intro Video               [Insert Vendor Name]        Requested form Client              Client will          [Insert Amount Due]                $0.00 na                                    $0.00          #VALUE!                          5/30/2008 [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                   [Insert Contact Name]     [Insert Phone Number]   [Insert email address]                                [Insert Mailing Address, Suite No]   [Insert Fax No.] Insert Website

    Balance Due - Original Contract was $5,800 +
    600 for the DJ = $6400. Less $1,000 deposit                                                                                                                                                                                                                                                                                                                                                                                                                               Ring Girls, DJ added $600,
2   and less $4,600 payment = $800 (balance due)                                       $800.00   Promoter                                [Insert Vendor Name]              Contract                  request through             $5,800.00                 $1,000.00 march                            $4,800.00                      $0.00                  5/30/2008 [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                   [Insert Contact Name]     [Insert Phone Number]   [Insert email address]   Ring                         [Insert Mailing Address, Suite No]   [Insert Fax No.] Insert Website
    Balance Due - Original Contract was $6,500.                                                                                                                                                                                                                                                                                                                                                                                                                               na
3   Less $5,000 payment = $1,500 (balance due)                                       $1,500.00 Orchestra                                 [Insert Vendor Name]         Yes - Co-Chair Has           Purchasing Reuqest           $6,500.00                       $0.00   na                             $5,000.00                  $1,500.00                 5/30/2008   [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                     [Insert Contact Name]   [Insert Phone Number]   [Insert email address]                                [Insert Mailing Address, Suite No]   [Insert Fax No.]   Insert Website
4   Auction Consignment                                $4,000 & Sending Invoice                Furs on Consignment                       [Insert Vendor Name]           Invoice to Client           for a New Vendor            $5,000.00                       $0.00   na                      $5,000.00                             $0.00                 5/30/2008   [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                     [Insert Contact Name]   [Insert Phone Number]   [Insert email address]                                [Insert Mailing Address, Suite No]   [Insert Fax No.]   Insert Website
5   Auction Consignment                                $4,400 & Sending Invoice                Furs on Consignment                       [Insert Vendor Name]           Invoice to Client               Number                 Will Invoice                     $0.00   na                       Invoiced                  #VALUE!                          5/30/2008   [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                     [Insert Contact Name]   [Insert Phone Number]   [Insert email address]                                [Insert Mailing Address, Suite No]   [Insert Fax No.]   Insert Website
6   Ambulance Service                                                                  $300.00 Ambulance on site                         [Insert Vendor Name]               Invoice                                      Will Invoice #184653                   $0.00   na                       Invoiced                  #VALUE!                          5/30/2008   [Insert Check No. from Payment]
                                                                                                                                                                                                                                                                                                                                                                                                     
								
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