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Dear Colleague
STAFF SEASON TICKET (RAIL) LOAN SCHEME
Welcome to the County Council’s Staff Season Ticket Loan Scheme. This benefit is being
offered to staff as part of the Council’s Staff Travel Plan to encourage more environmentally
friendly travel. Further details and an application form to purchase a rail season ticket under the
scheme are attached.
The Staff Season Ticket Loan Scheme is valid for all rail operators. Please note that if you
already have a season ticket loan through the scheme you will not be eligible for another
until you have paid off your existing loan. The loan must be paid off before the expiry of
the season ticket and will therefore run for the same time period.
When you have decided which season ticket you wish to purchase and how much it will cost
please complete and sign the attached Application Form and copy of the Season Ticket Loan
Agreement and send these to Pam Fisk, Financial Services, County Hall.
Your Group Head will need to authorise your loan, Financial Services will then let you know
when your application has been processed, which may take up to three weeks. You will then be
sent a notification of approval and you may collect your rail warrant also from Pam Fisk and
purchase your season ticket at the railway station.
Please read the attached information carefully.
Yours Sincerely,
Ann Rowland
Sustainable Transport team
Planning & Transport Group
rail_loan2.doc
WHAT IS THE STAFF SEASON TICKET(RAIL) LOAN SCHEME?
• This scheme is available to employees of Bedfordshire County Council only. Unfortunately,
it is not possible to offer the scheme to casual/temporary staff or to staff with contracts that
have less than 6 months to run.
• You may only apply for a loan from the County Council to purchase a rail season ticket for
your journey to work.
• The loan is interest free.
• Repayments will be deducted automatically from your salary or wage over the period for
which the season ticket is valid.
• We regret that no refunds or replacements can be given by Bedfordshire County Council for
lost or stolen season tickets. Please ensure that your season ticket is insured. If the
season ticket is lost before the end of the loan period, you will still be required to pay for the
card until the end of that period.
• If you leave the County Council's employment before the end of the loan period, the
outstanding balance will become payable and will be deducted from the payroll.
RAIL SEASON TICKETS are available from all mainline railway stations.
WHAT YOU SHOULD DO
1. Decide for what period you wish the season ticket to cover and find out the cost.
2. Complete the application form and copy of the Season Ticket Loan Agreement. You will need
to get authorisation from your Group Head.
3. Send the completed forms to Pam Fisk, Financial Services, at County Hall.
4. The Financial Services section will notify you once your application for a loan has been
processed. Once you have this notification you should take it with you to Pam Fisk who will
arrange for you to receive a rail warrant.
5. You may then use the rail warrant to purchase your season ticket.
6. The rail company will invoice the County Council for the purchase of the season ticket and the
County Council will begin deducting the repayments from your salary, normally starting in the
month following completion of the agreement.
BEDFORDSHIRE COUNTY COUNCIL
rail_loan2.doc
STAFF SEASON TICKET LOAN SCHEME
Application Form
Please complete this form and a copy of the Season Ticket Loan Scheme Agreement and send
both to Pam Fisk, Financial Services, County Hall
Please complete the following
I wish to apply for a loan of £…………….(insert total cost inc. VAT after deciding which season
ticket you wish to purchase)
DETAIL OF SEASON TICKET TO BE PURCHASED
SEASON TICKET DETAILS………………………………….
Valid between (stations)…………………………………and……………………………………
Type of Season Ticket (monthly, annual etc.,)………………………………………………….
Class of Ticket (Standard/First)…………………………………………………………………..
Period for which season ticket will be valid. From………………………to…………………..
TOTAL PRICE (inc. VAT) £………………………..
YOUR
NAME……………………………………………………………….TEL………………………………
POST…………………………………………………………………………………………………….
DEPARTMENT…………………………………………………………………………………………
PAYROLL
NUMBER………………………………………………………………………………………………..
WORKPLACE
ADDRESS………………………………………………………………………………………………
…………………………………………………………………………………………………………….
If fixed term employee please state the date your contract of
employment will end…….……………….
Signature……………………………………………………….. Date………………………………
Authorisation of Group Head………………………………… Date………………………………
Examined by Financial Services…………………...…………. Date………………………………
The following information is required for statistical purposes only:
I do/do not* already use a season ticket
rail_loan2.doc
BEDFORDSHIRE COUNTY COUNCIL of the loan period, the Applicant will still
be required to repay the loan in full.
SEASON TICKET LOAN AGREEMENT
D. Should the Applicant fail to fulfil any of
1. The parties to this agreement are: his/her obligations under this
Agreement, then it will be at the
a. Bedfordshire County Council hereinafter discretion of the lender whether or not to
known as the "Lender" terminate the Agreement and request
immediate repayment of any
b. Name …………………………………*
outstanding principal sums and/or to
deduct payments from the applicant’s
Home …………………………………* salary/wage. If a regular agreed
Address ………………………………….. payment cannot be made, the lender will
…………………………………... deduct the required adjusted amount
from the following week/month.
…………………………………
………………………………….. E. He/she will assist in the monitoring of
the scheme by completion of user
Payroll questionnaires after initiation of the
scheme.
Number …………………………………*
6. The Applicant agrees that in the case of
Hereinafter known as the "Applicant" injury to persons or damage to property
or theft arising out of this agreement no
2. The Lender agrees to make available to claim for damages against the Lender or
the Applicant the sum of £……………as its employees will be considered unless
an interest free loan for the purchase of a legal liability resulting from negligence
season ticket. The Applicant agrees to can be proved.
repay the loan within the time period that
the season ticket is valid. 7. This Agreement is signed by:
a. Signature of ∗
3. The Applicant agrees to purchase the ………………….….
Applicant
season ticket at an appropriate railway
station.
On (date) ……………………..*
4. The Applicant may at any time within the
period of the loan apply to terminate this b. On behalf of the County Council
agreement by repayment of the full
balance of capital outstanding. Authorised ………………….…
Signatory of
5. The Applicant further agrees that: Lender
A. In the event of his/her contract of On (date) ………………….…
service with the Lender terminating
before completion of the repayment of Position ………………………
the loan, he/she will repay immediately
the balance outstanding from his/her
final salary/wage.
B. In the event of the season ticket
becoming lost or stolen the County
Council will not provide either a
replacement or a refund.
∗
C. If the season ticket is lost before the end To be completed by Applicant
rail_loan2.doc
