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					                                      STATE OF ALASKA
                                   Department of Corrections
                               Division of Administrative Services
                               4500 Diplomacy Drive, Suite 109
                                  Anchorage, AK 99508-5927


                                Request for Proposals

                                   RFP #2001-2000-1998

                              Date of Issue: June 19, 2000


                                   Title and Purpose of RFP:

                   Inmate Substance Abuse Treatment Services
             WCC Men’s Residential Substance Abuse Treatment Program
                                   Wildwood Correctional Center
                                          Kenai, Alaska

                          Offerors Are Not Required To Return This Form



IMPORTANT NOTICE: If you received this solicitation from the State‟s “Online Public Notice” web
site, you must register with the Procurement Officer listed on this document to receive subsequent
amendments. Failure to contact the Procurement Officer may result in the rejection of your offer.




Sharon Frascati                                            Elizabeth Robson, Assistant Director
Procurement Specialist/Contracts                        Inmate Programs/Division of Institutions
Department of Corrections                                            Department of Corrections
                                                    TABLE OF CONTENTS


SECTION ONE
INTRODUCTION AND INSTRUCTIONS                                                                                                          PAGE

1.01   Return Mailing Address, Contact Person, Telephone &
       Fax Numbers, Deadline for Receipt of Proposals .............................................................. 1
1.02   Contract Term & Work Schedule ........................................................................................ 1
1.03   Purpose of the Request for Proposal (RFP) ....................................................................... 2
1.04   Location of Work ................................................................................................................. 2
1.05   Budget ................................................................................................................................. 2
1.06   Assistance to Offerors With a Disability.............................................................................. 2
1.07   Required Review ................................................................................................................. 2
1.08   Questions Received Prior to Opening of Proposals ........................................................... 3
1.09   Amendments to the RFP..................................................................................................... 3
1.10   Alternate Proposals ............................................................................................................. 3
1.11   Right of Rejection ................................................................................................................ 4
1.12   State Not Responsible for Preparation Costs .................................................................... 4
1.13   Disclosure of Proposal Contents ....................................................................................... 4
1.14   Subcontractors .................................................................................................................... 5
1.15   Joint Ventures ..................................................................................................................... 5
1.16   Offeror‟s Certification .......................................................................................................... 5
1.17   Conflict of Interest ............................................................................................................... 6
1.18   Right to Inspect Place of Business ..................................................................................... 6
1.19   Solicitation Advertising ........................................................................................................ 6
1.20   News Releases ................................................................................................................... 6
1.21   Assignment ......................................................................................................................... 7
1.22   Disputes .............................................................................................................................. 7
1.23   Severability .......................................................................................................................... 7
1.24   Federal Requirements ........................................................................................................ 7


SECTION TWO
STANDARD PROPOSAL INFORMATION

2.01   Authorized Signature ......................................................................................................... 8
2.02   Pre-proposal Conference .................................................................................................... 8
2.03   Site Inspection..................................................................................................................... 8
2.04   Amendments to Proposals .................................................................................................. 8
2.05   Supplemental Terms and Conditions ................................................................................. 8
2.06   Discussions with Offerors ................................................................................................... 9
2.07   Prior Experience & Mandatory Qualifications ..................................................................... 9
2.08   Evaluation of Proposals .................................................................................................... 10
2.09   Vendor Tax ID ................................................................................................................... 10
2.10   Alaska Business License & Other Required Licenses ..................................................... 11
2.11   Application of Preferences ................................................................................................ 11
2.12   5% Alaskan Bidder Preference ......................................................................................... 11
2.13   15% Employment Program Preference ............................................................................ 12
2.14   10% Alaskans with Disabilities Preference....................................................................... 13
2.15   10% Employers of People with Disabilities Preference .................................................... 15
2.16   Qualifying for Disability Related Preference ..................................................................... 16

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2.17   Formula used to Convert Costs to Points ......................................................................... 16
2.18   Alaska Offeror‟s Preference .............................................................................................. 18
2.19   Contract Negotiations ....................................................................................................... 18
2.20   Failure to Negotiate ........................................................................................................... 19
2.21   Notice of Intent to Award (NIA) - Offeror Notification of Selection ................................... 19
2.22   Protest ............................................................................................................................... 19


SECTION THREE
STANDARD CONTRACT INFORMATION

3.01   Contract Type .................................................................................................................... 21
3.02   Contract Approval ............................................................................................................. 21
3.03   Standard Contract Provisions ........................................................................................... 21
3.04   Proposal as a Part of the Contract.................................................................................... 21
3.05   Additional Terms and Conditions ...................................................................................... 21
3.06   Insurance Requirements ................................................................................................... 21
3.07   Contract Funding .............................................................................................................. 22
3.08   Proposed Payment Procedures ........................................................................................ 22
3.09   Contract Payment ............................................................................................................. 22
3.10   Informal Debriefing ............................................................................................................ 22
3.11   Contract Personnel ........................................................................................................... 22
3.12   Inspection & Modification - Reimbursement for Unacceptable Services ......................... 22
3.13   Termination ....................................................................................................................... 23
3.14   Contract Changes - Unanticipated Amendments ............................................................ 23
3.15   Contract Changes – Anticipated Amendments ............................................................... 24
3.16   Contract Invalidation ........................................................................................................ 24
3.17   Contract Personnel Background Checks ......................................................................... 24
3.18   Investigation & Litigation ................................................................................................... 24
3.19   Continuing Education ........................................................................................................ 25
3.20   Records ............................................................................................................................. 25
3.21   Research ........................................................................................................................... 25
3.22   Transition at End of Contract ............................................................................................ 25
3.23   Right to Audit Records ...................................................................................................... 25
3.24   Format of Reports and Data ............................................................................................. 26


SECTION FOUR
BACKGROUND INFORMATION

4.01   Background Information .................................................................................................... 27




RFP #2001-2000-1998                                                  ii               Inmate Substance Abuse Treatment Services
SECTION FIVE
SCOPE OF WORK

5.01   Scope of Work .................................................................................................................. 29
5.02   Program Type Requirements – Residential Substance Abuse Treatment ...................... 29
5.03   RSAT Program Requirements .......................................................................................... 31
5.04   Requirements for All ISAT Programs ............................................................................... 33
5.05   Reporting Requirements ................................................................................................... 34
5.06   General Work Requirements and Conditions ................................................................... 36
5.07   Continuing Education ........................................................................................................ 37
5.08   Work Schedule.................................................................................................................. 39
5.09   Monthly Billing ................................................................................................................... 39


SECTION SIX
PROPOSAL FORMAT AND CONTENT

6.01   Proposal Format and Content ........................................................................................... 41
6.02   Introduction ....................................................................................................................... 41
6.03   Understanding of Work to be Performed and Plan for Service ........................................ 42
6.04   Organizational Structure, Experience, and Qualifications ................................................ 43
6.05   Cost Proposal.................................................................................................................... 44
6.06   Alaskan Offeror‟s Preference............................................................................................ 45
6.07   Licensing Requirements ................................................................................................... 45
6.08   Evaluation Criteria ............................................................................................................. 45


SECTION SEVEN
EVALUATION CRITERIA AND CONTRACTOR SELECTION

7.01   Technical Proposal Evaluation ......................................................................................... 46
7.02   Cost Proposal Evaluation.................................................................................................. 46
7.03   Alaskan Offeror‟s Preference............................................................................................ 46


SECTION EIGHT
ATTACHMENTS

8.01   Attachments ..................................................................................................................... 47




RFP #2001-2000-1998                                                iii               Inmate Substance Abuse Treatment Services
                                       SECTION ONE
                               INTRODUCTION AND INSTRUCTIONS


1.01
Return Mailing Address, Contact Person, Telephone & Fax Numbers, Deadline for Receipt of
Proposals

Offerors must submit an original plus six copies of their proposal, in writing, to the procurement
officer in a sealed package. It must be addressed as set out below.

       Department of Corrections
       Division of Administrative Services
       4500 Diplomacy Drive, Suite 109
       Anchorage, AK 99508-5927

       Attention: Sharon Frascati
       RFP #2000-2000-1998, ISAT

IMPORTANT: Proposals must be clearly marked on the outside of the sealed package with the
RFP number.

Proposals must be received no later than 4:30 p.m., Alaska prevailing time on July 14, 2000.
Neither faxed nor oral proposals are acceptable.

An offeror's failure to submit their proposal prior to the deadline will cause their proposal to be
disqualified. Late proposals or amendments will not be opened or accepted for evaluation.

Procurement Specialist/Contracting Officer: All questions and correspondence regarding this
request for proposals should be directed to:

       Sharon Frascati
       Phone (907) 269-7349
       Fax (907) 269-7345

One RFP is provided by the State at no charge. Additional RFPs may be purchased for the cost of
reproduction, $.25 per page. To request copies, or to be added to the mailing list, call (907) 269-
7349.


1.02
Contract Term & RFP Schedule

The contract term and work schedule set out herein represents the State's best estimate of the
schedule that will be followed. If a component of this schedule, such as the opening date, is
delayed, the rest of the schedule will likely be shifted by the same number of days. The period of
performance will be from approximately September 18, 2000 to June 30, 2001. Any agreements
entered into will be subject to the needs of the DOC and upon legislative appropriation of funds.



RFP #2001-2000-1998                               1           Inmate Substance Abuse Treatment Services
The approximate contract schedule is as follows:
[a]   Issue RFP – June 19, 2000
[b]   Questions Deadline – July 3, 2000
[c]   Proposals Due – July 14, 2000
[d]   Proposal Evaluation Committee completes evaluation by – July 26, 2000
[e]   State issues Notice of Intent to Award a Contract – July 31, 2000
[f]   State issues contract – August 11, 2000
[g]   Contract starts – September 18, 2000 (target date)
[h]   First contract period – September 18, 2000 – June 30, 2001
[I]   Second contract period – July 1, 2001 – June 30, 2002
[j]   Third contract period – July 1, 2002 – June 30, 2003
[k]   Fourth contract period – July 1, 2003 – June 30, 2004
[l]   Fifth contract period – July 1, 2004 – October 31, 2004


1.03
Purpose of the Request for Proposal (RFP)

The Department of Corrections (DOC) is soliciting proposals for an intensive residential substance
abuse treatment program for inmates incarcerated at the Wildwood Correctional Center in Kenai,
Alaska. Inmates will be referred to the program from DOC‟s institutions across the state.


1.04
Location of Work

The work is to be performed in the Wildwood Correctional Center, Kenai, Alaska.


1.05
Budget

The maximum funding available for this contract is $309,000 annually. Of this amount, $4,000 must
be allotted to program supplies (videos, manuals and other materials). This program is 74% funded
by a subgrant with the Department of Public Safety, Division of State Troopers, through funding
made available through the Violent Crime control and Law Enforcement Act of 1994. The Alaska
Mental Health Trust Authority is providing 26% state match for this program.

1.06
Assistance to Offerors With a Disability

Offerors with a disability may receive accommodation regarding the means of communicating this
RFP or participating in the procurement process. For more information contact the procurement
officer no later than ten days prior to the deadline set for receipt of proposals.


1.07
Required Review

Offerors should carefully review this solicitation for defects and questionable or objectionable

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material. Comments concerning defects and objectionable material must be made in writing and
received by the procurement officer no later than ten days before the proposal opening. This will
allow issuance of any necessary amendments. It will also help prevent the opening of a defective
solicitation and exposure of offeror's proposals upon which award could not be made. Protests
based on any omission or error, or on the content of the solicitation, will be disallowed if these faults
have not been brought to the attention of the procurement officer, in writing, at least ten days before
the time set for opening (proposal due date).


1.08
Questions Received Prior to Opening of Proposals

All questions must be received by 4:30 p.m. on July 3, 2000, must be in writing (mailed or faxed)
and directed to the procurement specialist (name and address in section 1.01). Telephone
conversations must be confirmed in writing by the interested party. The receipt of questions must be
at least 10 days before the due date of proposals. The issuing office shall issue, in writing, to all
prospective offerors any necessary clarification or amendment to the RFP. If appropriate, the
proposal due date will be extended for a reasonable period to allow offerors to modify their
proposals. Individual oral explanations or instructions will not be considered binding or official.

Two types of questions generally arise. One may be answered by directing the questioner to a
specific section of the RFP. These questions may be answered over the telephone. Other
questions may be more complex and may require a written amendment to the RFP. The
procurement officer will make that decision.


1.09
Amendments to the RFP

If an amendment is issued it will be posted on the State of Alaska‟s “Online Public Notice” web site.
This page can be accessed from the State‟s homepage at “http://www.state.ak.us”. Notice will be
provided to all vendors of record who are registered holders of the RFP.

   If offerors have provided their fax number and/or e-mail address, the issuing office may, at its
    discretion choose to expedite the communication of such amendments to offerors. If offerors
    receive amendments by fax or e-mail, they must send an acknowledgment of receipt of such
    amendment to the issuing office by fax and regular mail.



1.10
Alternate Proposals

Offerors may submit only one proposal for evaluation. In accordance with 2 AAC 12.830, alternate
proposals (i.e., a proposal that offers something different from what is asked for) will be rejected.




RFP #2001-2000-1998                               3           Inmate Substance Abuse Treatment Services
1.11
Right of Rejection

Offerors must comply with all of the terms of the RFP, the State Procurement Code (AS 36.30), and
all applicable local, State, and federal laws, codes, and regulations. The procurement officer may
reject any proposal that does not comply with all of the material and substantial terms, conditions,
and performance requirements of the RFP.

Offerors may not restrict the rights of the State or qualify their proposal. If an offeror does so, the
procurement officer may determine the proposal to be a nonresponsive counter-offer and the
proposal may be rejected.

Minor informalities that

      do not affect responsiveness;
      are merely a matter of form or format;
      do not change the relative standing or otherwise prejudice other offers;
      do not change the meaning or scope of the RFP;
      are trivial, negligible, or immaterial in nature;
      do not reflect a material change in the work; or
      do not constitute a substantial reservation against a requirement or provision,

may be waived by the procurement officer.

The State reserves the right to refrain from making an award if it determines that to be in its best
interest. A proposal from a debarred or suspended offeror shall be rejected.


1.12
State Not Responsible for Preparation Costs

The State will not pay any cost associated with the preparation, submittal, presentation, or
evaluation of any proposal.


1.13
Disclosure of Proposal Contents

All proposals and other material submitted become the property of the State of Alaska and may be
returned only at the State's option. AS 09.25.110 requires public records to be open to reasonable
inspection. All proposal information, including detailed price and cost information, will be held in
confidence during the evaluation process and prior to the time a Notice of Intent to Award is issued.
Thereafter, proposals will become public information.

Trade secrets and other proprietary data contained in proposals may be held confidential if the
offeror requests, in writing, that the procurement officer does so, and if the procurement officer
agrees, in writing, to do so. Material considered confidential by the offeror must be clearly identified
and the offeror must include a brief statement that sets out the reasons for confidentiality.



RFP #2001-2000-1998                               4           Inmate Substance Abuse Treatment Services
1.14
Subcontractors

Subcontractors may be used to perform work under this contract. If an offeror intends to use
subcontractors, the offeror must identify in their proposal the names of the subcontractors and the
specific tasks and portions of the work the subcontractors will perform.

If a proposal with subcontractors is selected, the offeror must provide the following information
concerning each prospective subcontractor within five working days from the date of the State's
request:

[a]    complete name of the subcontractor,
[b]    complete address of the subcontractor,
[c]    type of work the subcontractor will be performing,
[d]    percentage of work the subcontractor will be providing,
[e]    evidence, as set out in the relevant section of this RFP, that the subcontractor holds a valid
       Alaska business license
[f]    a written statement, signed by each proposed subcontractor, that clearly verifies that the
       subcontractor is committed to render the services required by the contract.

An offeror's failure to provide this information. within the time set, may cause the State to consider
their proposal non-responsive and reject it.

The substitution of one subcontractor for another may be made only at the discretion of the project
manager and with prior written approval from the project manager.


1.15
Joint Ventures

Joint ventures will not be allowed.


1.16
Offeror's Certification

By signature on their proposal, offerors certify that they comply with:

[a]    the laws of the State of Alaska and any regulations issued thereunder,
[b]    the applicable portion of the Federal Civil Rights Act of 1964 and the regulations issued
       thereunder,
[c]    the Equal Employment Opportunity Act and the regulations issued thereunder by the federal
       government,
[d]    the Americans with Disabilities Act of 1990, and the regulations issued thereunder by the
       federal government,
[e]    all terms and conditions set out in this RFP,



RFP #2001-2000-1998                               5          Inmate Substance Abuse Treatment Services
[f]    a condition that the proposal submitted was independently arrived at, without collusion,
       under penalty of perjury,
[g]    the budget information submitted in the proposal is accurate, true and correct, and
[h]    that their offers will remain open and valid for at least 90 days (from the proposal due date).

By signature on their proposal, offerors also certify that programs, services, and activities provided
to the general public under the resulting contract conform with the Americans with Disabilities Act of
1990, and the regulations issued thereunder by the federal government. The cost of compliance will
be the responsibility of the successful offeror.

If any offeror fails to comply with [a] through [h] of this paragraph, the State reserves the right to
disregard the proposal, terminate the contract, or consider the contractor in default.


1.17
Conflict of Interest

Each proposal shall include a statement indicating whether or not the firm or any individual working
on the contract has a possible conflict of interest (i.e., employed by the State of Alaska or a relative
incarcerated in a DOC facility) and, if so, the nature of that conflict. The Commissioner, Department
of Corrections, or designee, reserves the right to cancel the award if any interest disclosed from any
source could either give the appearance of a conflict or cause speculation as to the objectivity of the
program to be developed by the offeror. The Commissioner's determination regarding any
questions of conflict of interest shall be final.


1.18
Right to Inspect Place of Business

At reasonable times, the State may inspect those areas of the contractor's place of business and
documents that are related to the performance of a contract. If the State makes such an inspection,
the contractor must provide reasonable assistance.


1.19
Solicitation Advertising

Public notice has been provided in accordance with 2 AAC 12.220.


1.20
News Releases

News releases or other public disclosures related to this RFP will not be made without prior approval
of the Commissioner of Corrections, and then only in coordination with the project manager.




RFP #2001-2000-1998                                6           Inmate Substance Abuse Treatment Services
1.21
Assignment

Per 2 AAC 12.480, the contractor may not transfer or assign any portion of the contract without prior
written approval from the chief procurement officer or the head of the purchasing agency.


1.22
Disputes

Any dispute arising out of this agreement will be resolved under the laws of Alaska. Any appeal of
an administrative order or any original action to enforce any provision of this agreement or to obtain
relief from or remedy in connection with this agreement may be brought only in the Superior Court
for the First Judicial District of Alaska.


1.23
Severability

If any provision of the contract or agreement is declared by a court to be illegal or in conflict with any
law, the validity of the remaining terms and provisions will not be affected. The rights and
obligations of the parties will be construed and enforced as if the contract did not contain the
particular provision held to be invalid


1.24
Federal Requirements

The offeror must identify all known federal requirements that apply to the proposal, the evaluation, or
the contract.




RFP #2001-2000-1998                               7           Inmate Substance Abuse Treatment Services
                                       SECTION TWO
                              STANDARD PROPOSAL INFORMATION


2.01
Authorized Signature

All proposals must be signed by an individual authorized to bind the offeror to the provisions of the
RFP. Proposals must remain open and valid for at least ninety (90) days from the opening date.


2.02
Pre-proposal Conference

Offerors may submit a request to the Department of Corrections Procurement Office to schedule a
pre-proposal conference. The conference should be requested prior to June 30, 2000. Please
contact Sharon Frascati at 269-7349 or submit your request by fax to 269-7345.


2.03
Site Inspection

The State may conduct on-site visits to evaluate the offeror‟s capacity to perform the contract.
Offerors must agree, at risk of being found non-responsive and having their proposal rejected, to
provide the State reasonable access to relevant portions of their work sites. Site inspection will be
made by individuals designated by the procurement officer and at the State‟s expense.


2.04
Amendments to Proposals

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received
prior to the deadline set for receipt of proposals. No amendments or withdrawals will be accepted
after the deadline unless they are in response to the State's request in accordance with
2 AAC 12.290.


2.05
Supplemental Terms and Conditions

Proposals including supplemental terms and conditions will be accepted, but supplemental
conditions that conflict with those contained in this RFP or that diminish the State's rights under any
contract resulting from the RFP will be considered null and void. The State is not responsible for
identifying conflicting supplemental terms and conditions before issuing a contract award. After
award of contract:

[a]    If a conflict arises between a supplemental term or condition included in the proposal and a
       term or condition of the RFP, the term or condition of the RFP will prevail; and




RFP #2001-2000-1998                              8           Inmate Substance Abuse Treatment Services
[b]    If the State‟s rights would be diminished as a result of application of a supplemental term or
       condition included in the proposal, the supplemental term or condition will be considered null
       and void.


2.06
Discussions with Offerors

The State may conduct discussions with offerors in order to determine if a proposal is reasonably
susceptible for award in accordance with 2 AAC 12.285. Such discussions between the offeror and
the procurement officer or the Procurement Evaluation Committee (PEC) are permitted to clarify
uncertainties or eliminate confusion concerning the contents of a proposal and which do not result in
a material or substantive change to the proposal.

The State may also conduct discussions with offerors for the purpose of clarification in accordance
with AS 36.30.240, and 2 AAC 12.290. The purpose of these discussions will be to ensure full
understanding of the requirements of the RFP and proposal. Discussions will be limited to specific
sections of the RFP or proposal identified by the procurement officer. Discussions will only be held
with offerors who have submitted a proposal deemed reasonably susceptible for award by the
procurement officer. Discussions, if held, will be after initial evaluation of proposals by the PEC. If
modifications are made as a result of these discussions they will be put in writing. Following
discussions, the procurement officer may set a time for best and final proposal submissions from
those offerors with whom discussions were held. Proposals may be reevaluated after receipt of best
and final proposal submissions.

Offerors with a disability needing accommodation should contact the procurement officer prior to the
date set for discussions so that reasonable accommodation can be made. Any oral modification of
a proposal should be reduced to writing by the offeror.


2.07
Prior Experience & Mandatory Qualifications

In order for offers to be considered responsive, offerors must meet the following minimum
requirements:

[a]    Experience in providing and administering services: Counselors must have experience
       consistent with the requirements for Certified Alcohol & Drug Abuse Counselor Level II.
       Counselors are required to have clinical supervision as noted below.

       The coordinator of the treatment team should be certified as a Counselor Level III (although
       not mandatory).

       The offeror must demonstrate a successful history in providing and administering the
       services required under this RFP, or similar services including experience in providing and
       administering services within correctional environments and/or to correctional clientele. All
       substance abuse counselors who are working under the resulting contract must be expert in
       the knowledge of substance abuse and it is preferred that counselors are knowledgeable of
       the criminal personality.



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[b]    Statement of Beliefs: this form, which is included as Attachment 10 of this RFP, must be
       completed, signed and notarized by an authorized representative of the offeror.

[c]    Proof of Program Certification: Must be one of the following:
        The State of Alaska, Division of Alcoholism and Drug Abuse (ADA) to provide residential
          care and aftercare services. Certification must be effective at the time of proposal
          submission; or
          Note: Once the successful offeror has secured the contract for the WCC Men‟s RSAT
          Program, the contractor needs to apply for limited state approval from the Division of
          Alcoholism and Drug Abuse to conduct the program while applying for state approval for
          this new site.
        CARF or JCAHO certification to provide residential care and aftercare services.

[e]    Clinical Supervision Requirements:
        If an agency submits a proposal for services under this RFP and is awarded a contract,
           clinical supervision from an individual (staff person or contracted supervision) who has
           been a substance abuse clinical supervisor for at least three years in a State ADA,
           CARF, or JCAHO approved substance abuse treatment program is required for the
           RSAT counselor(s). IF the RSAT Coordinator on site meets the qualifications as a
           clinical supervisor, this individual may provide the clinical supervision; however, clinical
           and program oversight still needs to be provided by the home agency.

An offeror‟s failure to meet these minimum requirements will cause their proposal to be considered
non-responsive and their proposal will be rejected.


2.08
Evaluation of Proposals

An evaluation committee, consisting of at least three State employees or public officials, will
evaluate proposals. The evaluation will be based solely on the evaluation factors set out in Section
Seven of this RFP.

After receipt of proposals, if there is a need for any substantial clarification or material change in the
RFP, an amendment will be issued. The amendment will incorporate the clarification or change,
and a new date and time established for new or amended proposals. Evaluations may be adjusted
as a result of receiving new or amended proposals.


2.09
Vendor Tax ID

A valid Vendor Tax ID number (EIN or SSN) for the firm or individual must be submitted to the
issuing office with the proposal or within five days of the State's request.




RFP #2001-2000-1998                               10          Inmate Substance Abuse Treatment Services
2.10
Alaska Business License & Other Required Licenses

At the time the proposals are opened, all offerors must hold a valid Alaska business license and any
other applicable professional licenses required by Alaska Statute. Offerors should contact the
Department of Community and Economic Development, Division of Occupational Licensing, P.O.
Box 110806, Juneau, Alaska 99811-0806, for information on these licenses.

Offerors must submit evidence of a valid Alaska business license with the proposal. An offeror's
failure to submit this evidence with the proposal will cause their proposal to be determined non-
responsive. Acceptable evidence that the offeror possesses a valid Alaska business license may
consist of any one of the following:

[a]    a copy of an Alaska business license with the correct SIC code;
[b]    certification on the proposal that the offeror has a valid Alaska business license and has
       included the license number in the proposal;
[c]    a canceled check for the Alaska business license fee;
[d]    a copy of the Alaska business license application with a receipt stamp from the State's
       occupational licensing office; or
[e]    a sworn and notarized affidavit that the offeror has applied and paid for the Alaska business
       license.


2.11
Application of Preferences

Certain preferences apply to all contracts for professional services, regardless of their dollar value.
The following sections contain excerpts from the relevant statutes and codes, explain when they
apply, and provide examples of how to calculate the preferences.


2.12
5 Percent Alaska Bidder Preference - AS 36.30.170 & 2 AAC 12.260

An Alaska Bidder Preference of five percent will be applied prior to evaluation. The preference will
be given to an offeror who:

[a]    holds a current Alaska business license;
[b]    submits a proposal for goods or services under the name on the Alaska business license;
[c]    has maintained a place of business within the State staffed by the offeror, or an employee of
       the offeror, for a period of six months immediately preceding the date of the proposal;
[d]    is incorporated or qualified to do business under the laws of the State, is a sole
       proprietorship and the proprietor is a resident of the State, or is a partnership and all partners
       are residents of the State;
[e]    if a joint venture, is composed entirely of entities that qualify under (a)-(d) of this subsection.

Alaska Bidder Preference Affidavit: In order to receive the Alaska Bidder Preference, proposals
must include an affidavit certifying that the offeror is eligible to receive the Alaska Bidder Preference.




RFP #2001-2000-1998                              11           Inmate Substance Abuse Treatment Services
EXAMPLE
Sample Application
5 Percent Alaska Bidder Preference

[STEP 1]
List the raw proposal prices and identify those eligible for preference.

Offeror #1         -             Non-Alaskan Offeror                         $40,000
Offeror #2         -             Alaskan Offeror                             $45,000
Offeror #3         -             Alaskan Offeror                             $50,000

[STEP 2]
Calculate the amount of the 5 percent Alaska Bidder Preference by multiplying the Alaskan
proposals by .05 and deducting that amount from the price(s).

Offeror #2 - $45,000 x .05 = $2,250             $45,000 - $2,250 = $42,750
Offeror #3 - $50,000 x .05 = $2,500             $50,000 - $2,500 = $47,500

[STEP 3]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder
Preference.

Offeror #1         -             Non-Alaskan Offeror                         $40,000
Offeror #2         -             Alaskan Offeror                             $42,750
Offeror #3         -             Alaskan Offeror                             $47,500

[STEP 4]
Identify the lowest priced proposal. In the example, Offeror #1 ($40,000) is lowest and would get the
benefits allotted to the lowest priced proposal, provided it is a responsive and responsible proposal.


2.13
15 Percent Employment Program Preference - AS 36.30.250 & AS 36.30.170

If an offeror
     qualifies for the Alaska Bidder Preference,
     is offering services through a qualified employment program; and,
     offers a proposal that is not more than fifteen percent higher than the lowest proposal,
the procurement officer will award the maximum number of points allocated for cost to that offeror.

EXAMPLE
15 Percent Employment Program Preference

[STEP 1]
List the raw proposal prices and identify those eligible for preference.




RFP #2001-2000-1998                              12          Inmate Substance Abuse Treatment Services
Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   No Employment Program
Offeror #2 -       Alaskan Offeror                            $45,000
                   No Employment Program
Offeror #3 -       Alaskan Offeror                            $50,000
                   With Employment Program

[STEP 2]
Calculate the amount of the 5 Percent Alaska Bidder Preference by multiplying the Alaskan proposals
by .05 and deducting that amount from the price(s).

Offeror #2 - $45,000 x .05 = $2,250                           $45,000 - $2,250 = $42,750
Offeror #3 - $50,000 x .05 = $2,500                           $50,000 - $2,500 = $47,500

[STEP 3]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder Preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   No Employment Program
Offeror #2 -       Alaskan Offeror                            $42,750
                   No Employment Program
Offeror #3 -       Alaskan Offeror                            $47,500
                   With Employment Program

[STEP 4]
Calculate the amount of the 15 Percent Employment Program Preference by multiplying the lowest
priced proposal by .15.

Offeror #1 -       $40,000 x .15 = $6,000

[STEP 5]
List the adjusted proposal prices by the application of the Alaska Bidder Preference and, where
appropriate, deduct the Employment Program Preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   No Employment Program
Offeror #2 -       Alaskan Offeror                            $42,750
                   No Employment Program
Offeror #3 -       Alaskan Offeror                            $47,500 - $6,000 = $41,500
                   With Employment Program

[STEP 6]
Identify the lowest priced proposal. In the example, Offeror #1 ($40,000) is lowest and would get the
benefits allotted to the lowest priced proposal, provided it is a responsive and responsible proposal.


2.14
10 Percent Alaskans with Disabilities Preference - AS 36.30.250 & AS 36.30.170

If an offeror

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      qualifies for the Alaska Bidder Preference;
      is a sole proprietorship owned by a person with a disability; and,
      offers a proposal that is not more than 10 percent higher than the lowest proposal,
the procurement officer will award the maximum number of points allocated for cost to that offeror.

EXAMPLE
10% Percent Alaskans With Disabilities Preference

[STEP 1]
List the raw proposal prices and identify those eligible for preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   Not Disabled
Offeror #2 -       Alaskan Offeror                            $45,000
                   Not Disabled
Offeror #3 -       Alaskan Offeror                            $50,000
                   Disabled Alaskan

[STEP 2]
Calculate the amount of the 5 Percent Alaska Bidder Preference by multiplying the Alaskan
proposals by .05 and deducting that amount from the price(s).

Offeror #2 - $45,000 x .05 = $2,250                           $45,000 - $2,250 = $42,750
Offeror #3 - $50,000 x .05 = $2,500                           $50,000 - $2,500 = $47,500

[STEP 3]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder
Preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   Not Disabled
Offeror #2 -       Alaskan Offeror                            $42,750
                   Not Disabled
Offeror #3 -       Alaskan Offeror                            $47,500
                   Disabled Alaskan

[STEP 4]
Calculate the amount of the 10 Percent Alaskans with Disabilities Preference by multiplying the
lowest priced proposal by .10.

Offeror #1 - $40,000 x .10 = $4,000


[STEP 5]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder
Preference, and where appropriate, deduct the Alaskans with Disabilities Preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   Not Disabled

RFP #2001-2000-1998                              14          Inmate Substance Abuse Treatment Services
Offeror #2 -       Alaskan Offeror                            $42,750
                   Not Disabled
Offeror #3 -       Alaskan Offeror                            $47,500 - $4,000 = $43,500
                   Disabled Alaskan

[STEP 6]
Identify the lowest priced proposal. In the example, Offeror #1 ($40,000) is lowest and would get the
benefits allotted to the lowest priced proposal, provided it is a responsive and responsible proposal.


2.15
10 Percent Employers of People with Disabilities Preference - AS 36.30.250 & AS 36.30.170

If an offeror
     qualifies for the Alaska Bidder Preference;
     employs a staff that is made up of fifty percent or more people with disabilities; and,
     offers a proposal that is not more than ten percent higher than the lowest proposal,
the procurement officer will award the maximum number of points allocated for cost to that offeror.

EXAMPLE
10 Percent Employers of People with Disabilities Preference

[STEP 1]
List the raw proposal prices and identify those eligible for preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   Not Employer of Disabled

Offeror #2 -       Alaskan Offeror                            $45,000
                   Not Employer of Disabled
Offeror #3 -       Alaskan Offeror                            $50,000
                   Employer of Disabled

[STEP 2]
Calculate the amount of the 5 Percent Alaska Bidder Preference by multiplying the Alaskan
proposals by .05 and deducting that amount from the price(s).

Offeror #2 -       $45,000 x .05 = $2,250                     $45,000 - $2,250 = $42,750
Offeror #3 -       $50,000 x .05 = $2,500                     $50,000 - $2,500 = $47,500


[STEP 3]
List all proposal prices, adjusted where appropriate by the application of the Alaska Bidder
Preference.

Offeror #1 -       Non-Alaskan Offeror                        $40,000
                   Not Employer of Disabled
Offeror #2 -       Alaskan Offeror                            $42,750
                   Not Employer of Disabled


RFP #2001-2000-1998                              15          Inmate Substance Abuse Treatment Services
Offeror #3 -       Alaskan Offeror                             $47,500
                   Employer of Disabled

[STEP 4]
Calculate the amount of the 10 Percent Employers of People with Disabilities Preference by
multiplying the lowest priced proposal by .10.

Offeror #1 -       $40,000 x .10 = $4,000

[STEP 5]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder
Preference, and where appropriate, deduct the Employers of People with Disabilities Preference.

Offeror #1-        Non-Alaskan Offeror                         $40,000
                   Not Employer of Disabled
Offeror #2-        Alaskan Offeror                             $42,750
                   Not Employer of Disabled
Offeror #3-        Alaskan Offeror                             $47,500 - $4,000 = $43,500
                   Employer of Disabled

[STEP 6]
Identify the lowest priced proposal. In the example, Offeror #1 ($40,000) is lowest and would get the
benefits allotted to the lowest priced proposal, provided, it is a responsive and responsible proposal.


2.16
Qualifying for Disability Related Preferences - AS 36.30.170

The Division of Vocational Rehabilitation in the Department of Labor and Workforce Development
keeps a list of qualified employment programs, a list of individuals who qualify as persons with a
disability, and a list of persons who qualify as employers with 50 percent or more of their employees
being persons with disabilities. A person must be on this list at the time the bid is opened in order to
qualify for a preference under this section.

As evidence of an individual's or a business' right to a certain preference, the Division of Vocational
Rehabilitation will issue a certification letter. To take advantage of the employment program or
disabilities preferences described above, an individual or business must be on the appropriate
Division of Vocational Rehabilitation list at the time the bid is opened, and must provide the
procurement officer a copy of their certification letter. Offerors must attach a copy of their
certification letter to the proposal. The offeror‟s failure to provide the certification letter mentioned
above with the proposal will cause the State to disallow the preference.


2.17
Formula used to Convert Cost to Points - AS 36.30.250 & 2 AAC 12.260

The distribution of points based on cost will be determined as set out in 2 AAC 12.260(d). The
lowest cost proposal will receive the maximum number of points allocated to cost. The point
allocations for cost on the other proposals will be determined through the method set out below.



RFP #2001-2000-1998                              16           Inmate Substance Abuse Treatment Services
EXAMPLE
Formula used to Convert Cost to Points

[STEP 1]
List the raw proposal prices and identify those eligible for preference.

Offeror #1         -             Non-Alaskan Offeror          $40,000
Offeror #2         -             Alaskan Offeror              $45,000
Offeror #3         -             Alaskan Offeror              $50,000

[STEP 2]
Calculate the amount of the 5 Percent Alaska Bidder Preference by multiplying the Alaskan
proposals by .05 and deducting that amount from the price(s).

Offeror #2 - $45,000 x .05 = $2,250                           $45,000 - $2,250 = $42,750
Offeror #3 - $50,000 x .05 = $2,500                           $50,000 - $2,500 = $47,500

[STEP 3]
List all proposal prices, adjusted where appropriate, by the application of the Alaska Bidder
Preference.

Offeror #1         -             Non-Alaskan Offeror          $40,000
Offeror #2         -             Alaskan Offeror              $42,750
Offeror #3         -             Alaskan Offeror              $47,500

[STEP 4]
Convert cost to points using this formula.

[ (Price of Lowest Cost Proposal) x (Maximum Points for Cost) ] = POINTS
                   (Cost of Each Higher Priced Proposal)
The RFP allotted 40% (40 points) of the total of 100 points for cost.

Offeror #1 receives 40 points.
The reason they receive that amount is because the lowest cost proposal, in this case $40,000,
receives the maximum number of points allocated to cost, 40 points.

Offeror #2 receives 37.4 points.
$40,000      x      40       =           1,600,000               $42,750 =     37.4
LOWEST COST        MAX POINTS                                     Offeror #2  POINTS
                                                                  ADJUSTED BY
                                                                  ALASKA BIDDER
                                                                  PREFERENCE

Offeror #3 receives 33.7 points.
$40,000      x       40      =           1,600,000               $47,750    =    33.7
LOWEST COST          MAX POINTS                                   Offeror #3   POINTS
                                                                  ADJUSTED BY
                                                                  ALASKA BIDDER
                                                                  PREFERENCE


RFP #2001-2000-1998                              17          Inmate Substance Abuse Treatment Services
2.18
Alaska Offeror's Preference - AS 36.30.250 & 2 AAC 12.260

2 AAC 12.260(e) provides Alaska bidders a 10 percent overall evaluation point preference. Alaska
bidders, as defined in AS 36.30.170(b), are eligible for the preference. This preference will be
added to the overall evaluation score of each Alaska Offeror. Each Alaska Offeror will receive 10%
of the total available points added to their evaluation score, as a preference.

EXAMPLE
Alaska Offeror's Preference

[STEP 1]
Determine the number of points available to Alaskan offerors under the preference.

Total number of points available - 100 Points

             100              x                10%                  =               10
            Total Points                  Alaskan Offerors                   Number of Points
            Available                 Percentage Preference             Given to Alaskan Offerors
                                                                          Under the Preference

[STEP 2]
Add the preference points to the Alaskan offers. There are three offerors: Offeror #1, Offeror #2,
and Offeror #3. Offeror #2 and Offeror #3 are eligible for the Alaskan Preference. For the purpose
of this example presume that all of the proposals have been completely evaluated based on the
evaluation criteria in the RFP. Their scores at this point are:

Offeror #1 - 89 points
Offeror #2 - 80 points
Offeror #3 - 88 points

Offeror #2 and Offeror #3 each receive 10 additional points. The final scores for all of the offers are:

Offeror #1 - 89 points
Offeror #2 - 90 points
Offeror #3 - 98 points

Offeror #3 is awarded the contract.


2.19
Contract Negotiations

2AAC 12.315 Contract Negotiations. After final evaluation, the procurement officer may negotiate
with the offeror of the highest-ranked proposal. (The option of whether or not to initiate contract
negotiations rests solely with the State.) Negotiations, if held, shall be within the scope of the
request for proposals and limited to those items which would not have an effect on the ranking of
proposals. If the highest-ranked offeror fails to provide necessary information for negotiations in a


RFP #2001-2000-1998                             18           Inmate Substance Abuse Treatment Services
timely manner, or fails to negotiate in good faith, the State may terminate negotiations and negotiate
with the offeror of the next highest-ranked proposal. If contract negotiations are commenced, they
may be held in the Commissioner‟s conference room on the third floor of the Diplomacy Building in
Anchorage, Alaska.

If the contract negotiations take place in Anchorage, Alaska, the offeror will be responsible for their
travel and per diem expenses.


2.20
Failure to Negotiate

If the selected offeror

       fails to provide the information required to begin negotiations in a timely manner; or
       fails to negotiate in good faith; or
       indicates they cannot perform the contract within the budgeted funds available for the
        project; or
       (if the offeror) and the State, after a good faith effort, simply cannot come to terms,

the State may terminate negotiations with the offeror initially selected and commence negotiations
with the next highest ranked offeror.


2.21
Notice of Intent to Award (NIA) - Offeror Notification of Selection

After the completion of contract negotiations the procurement officer will issue a written Notice of
Intent to Award (NIA) and send copies to all offerors. The NIA will set out the names and addresses
of all offerors and identify the proposal selected for award. The scores and placement of other
offerors will not be part of the NIA.


2.22
Protest

AS 36.30.560 provides that an interested party may protest the content of the RFP. An interested
party is defined in 2 AAC 12.990(a)(7) as "an actual or prospective bidder or offeror whose
economic interest might be affected substantially and directly by the issuance of a contract
solicitation, the award of a contract, or the failure to award a contract. If an interested party wishes
to protest the content of a solicitation, the protest must be received, in writing, by the procurement
officer at least ten days prior to the deadline for receipt of proposals.

AS 36.30.560 also provides that an interested party may protest the award of a contract or the
proposed award of a contract. If an offeror wishes to protest the award of a contract or the
proposed award of a contract, the protest must be received in writing by the procurement officer
within ten days after the date the Notice of Intent to Award the contract is issued.

A protester must have submitted a proposal in order to have sufficient standing to protest the
proposed award of a contract. Protests must include the following information:

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[a]    the name, address, and telephone number of the protester;
[b]    the signature of the protester or the protester‟s representative;
[c]    identification of the contracting agency and the solicitation or contract at issue;
[d]    a detailed statement of the legal and factual grounds of the protest, including copies of
       relevant documents; and
[e]    the form of relief requested.

Protests filed by telex, e-mail, or telegram are not acceptable because they do not contain a
signature. Fax copies containing a signature are acceptable.

The procurement officer will issue a written response to the protest. The response will set out the
procurement officer's decision, and will contain the basis of the decision within the statutory time
limit in AS 36.30.580. A copy of the decision will be furnished to the protester by certified mail, fax,
or another method that provides evidence of receipt.

All offerors will be notified of any protests received. The review of protests, decisions of the
procurement officer, appeals, and hearings, will be conducted in accordance with the State
Procurement Code (AS 36.30), Article 8, "Legal and Contractual Remedies."




RFP #2001-2000-1998                              20           Inmate Substance Abuse Treatment Services
                                        SECTION THREE
                                 STANDARD CONTRACT INFORMATION

3.01
Contract Type

This contract is a firm fixed price contract.


3.02
Contract Approval

This RFP does not, by itself, obligate the State. The State's obligation will commence when the
contract is approved by the Commissioner of the Department of Corrections, or the commissioner's
designee. Upon written notice to the contractor, the State may set a different starting date for the
contract. The State will not be responsible for any work done by the contractor, even work done in
good faith, if it occurs prior to the contract start date set by the State.


3.03
Standard Contract Provisions

The contractor will be required to sign and submit the attached State's Standard Agreement Form
for Professional Services Contracts (form 02-093/Appendix A). The contractor must comply with the
contract provisions set out in this attachment. No alteration of these provisions will be permitted
without prior written approval from the Department of Law. Objections to any of the provisions in
Appendix A must be set out in the offeror‟s proposal.


3.04
Proposal as a Part of the Contract

Unless otherwise specified in the contract, the requirements and specifications set forth in this RFP
and the successful proposal will be incorporated into Appendix C of the contract, and are binding
upon the contractor. In any case in which these differ, the contract and then the RFP in that order,
shall take precedence over the proposal submitted by the contractor.


3.05
Additional Terms and Conditions

The State reserves the right to add terms and conditions during contract negotiations. These terms
and conditions will be within the scope of the RFP and will not affect the proposal evaluations.


3.06
Insurance Requirements

The successful offeror must provide proof of workers' compensation insurance prior to contract
approval. The successful offeror must secure the insurance coverage required by the State. The

RFP #2001-2000-1998                             21          Inmate Substance Abuse Treatment Services
coverage must be satisfactory to the Division of Risk Management. An offeror's failure to provide
evidence of such insurance coverage is a material breach and grounds for withdrawal of the award
or termination of the contract. Offerors must review form Appendix B2, attached, for details on
required coverage.


3.07
Contract Funding

Approval or continuation of a contract resulting from this RFP is contingent upon the receipt of
federal subgrant funds, the Mental Health Trust Authority funding and/or legislative appropriation.


3.08
Proposed Payment Procedures

The State will make payments based on a negotiated payment schedule at rates established in the
contract. Each billing must consist of an invoice and progress report. No payment will be made until
the progress report and invoice have been approved by the project director, or designee. All billings
should be submitted timely and reference the RFP and contract numbers.


3.09
Contract Payment

No payment will be made until the contract is in place, and the invoices have been approved by the
project manager, or designee. The State is not responsible for and will not pay local, state, or
federal taxes. The State will not be liable for the payment of any interest charges associated with
the cost of the contract. All costs associated with the contract must be stated in U.S. currency.


3.10
Informal Debriefing

When the contract is completed, an informal debriefing may be performed at the discretion of the
project director. If performed, the scope of the debriefing will be limited to the work performed by the
contractor. The procurement officer may also complete a contractor exit evaluation form for the
department file that could be available for review by future proposal evaluation committees.



3.11
Pre-Approval of RSAT Staff and Supervisor Change Requirements

During the course of the contract, if there is a change in any of the contractor‟s RSAT staff, the
proposed new staff person‟s resume and proof of certification must be submitted in writing to the
DOC Program Director for approval before the staff change is made. If there is a staff change in the
clinical supervision of the RSAT staff, the resume of the new Clinical Supervisor must also be
submitted to the DOC Program Coordinator before the supervision change is made.



RFP #2001-2000-1998                             22           Inmate Substance Abuse Treatment Services
3.12
Inspection & Modification - Reimbursement for Unacceptable Deliverables

The contractor is responsible for the completion of all work set out in the contract. All work is
subject to inspection, evaluation, and approval by the project director, or designee. The State may
employ all reasonable means to ensure that the work is progressing and being performed in
compliance with the contract. Should the project director determine that corrections or modifications
are necessary in order to accomplish its intent, the project director may direct the contractor to make
such changes. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the State to terminate the
contract in whole or in part. In this event, the State may require the contractor to reimburse monies
paid (based on the identified portion of unacceptable work received) and may seek associated
damages.


3.13
Termination

[a]    The State reserves the right to terminate the contract, in whole or in part, when it is in the
       best interest of the State. In the event the State must terminate the contract prior to the
       actual contract expiration date, the State will attempt to provide the contractor a minimum of
       30 days notice. The State is liable only for payment in accordance with the payment
       provisions of the contract for services rendered before the effective date of termination. (see
       Appendix A, Article 5 attached)

[b]    Default -- A contractor‟s failure to comply with any of the terms and conditions of this RFP
       and subsequent contract may result in a default action by the State. The action would be
       after a 30 (calendar) day written notice bringing the matter to the attention of the contractor
       and aimed at resolving the issue. If the project director determines that the contractor has
       refused to perform the work, or has failed to perform the work with such diligence as to
       ensure its timely and professional performance, the State may terminate the contractor's
       right to proceed with part or all of the remaining work. Termination notice would be provided
       in writing to the contractor. (This clause does not restrict the State's termination rights under
       the contract provisions of Appendix A, attached)


3.14
Contract Changes - Unanticipated Amendments

During the course of this contract, the contractor may be required to perform additional work. That
work will be within the general scope of the initial contract. When additional work is required, the
project director will provide the contractor a written description of the additional work and request for
the contractor to submit a firm time schedule for accomplishing the additional work and a firm price
for the additional work. Cost and pricing data must be provided to justify the cost of such
amendments per AS 36.30.400.




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The contractor will not commence additional work until the project director has secured any required
State approvals necessary for the amendment and issued a written contract amendment, approved
by the Commissioner of the Department of Corrections, or designee.

3.15
Contract Changes – Anticipated Amendments

The Department anticipates that it may be in the State‟s best interest to extend the contract for
additional periods of service. If the State exercises this option, extension will be within the maximum
period allowable under administrative authority #2000-2000-1998.

The State may increase or decrease the provision for these services, depending on the needs of the
department and upon the funding available. Any changes in work requirements will be within the
scope of work specified in the RFP and will be approved through the required amendment
procedures.


3.16
Contract Invalidation

If any provision of this contract is found to be invalid, such invalidation will not be construed to
invalidate the entire contract.


3.17
Contract Personnel Background Checks

The Department of Corrections will require personnel providing direct services within the correctional
centers to comply with background investigations and/or security checks. When background
investigations are required, they will be performed by the DOC at no charge to the contractor. In
addition, the DOC reserves the right to request background investigations on service providers
under contract.

   If applicable, the successful offeror may be required to submit to the institutional security staff or
    contract action officer, fingerprint cards and background information, and request for clearance
    forms at least five business days (Monday through Friday) prior to the contract staff reporting for
    service provision. The department reserves the right to restrict an individual‟s access to the
    facility or program if they are determined to pose a threat to security, or if they fail to provide the
    information required for a background check.


3.18
Investigation & Litigation

Successful offerors are obligated to notify the project manager the next working day if, they, or any
member of their contract staff, are being investigated for malpractice and/or ethical violations by a
licensing board or professional organization, or if they are named as a party in a civil or criminal
litigation relating to their professional activities. Contracts are subject to termination and the
Department reserves the right to disallow the provision of services under the terms of the contract,
for any individual found guilty of any charges relating to the investigation and/or litigation.


RFP #2001-2000-1998                               24           Inmate Substance Abuse Treatment Services
3.19
Continuing Education (CE)

The successful offeror must assure, at no cost to the State, that all persons working under the terms
of the contract meet and maintain any and all legal requirements for licensing and Continuing
Education.


3.20
Records

The records and other information compiled by the successful offeror in accordance with the duties
and responsibilities of this RFP shall be the property of the Department of Corrections. (Records
refers to administrative documents – not treatment files – requested by DOC. DOC respects and
complies with federal confidentiality regulations regarding substance abuse treatment. Refer to 42
CFR Part 2.) Copies of such records shall be provided to the Department within a reasonable
period, upon request. This requirement is mandatory irrespective of any payment due to the
successful offeror for service provision.


3.21
Research

Any research conducted under the terms of the contract must receive prior written approval by the
Commissioner of Corrections, or designee. A written description of the research project must be
submitted prior to consideration for approval. In addition, all research projects must comply with the
provisions of Policy and Procedure 501.02.


3.22
Transition at End of Contract

The contractor agrees to assist the Department and any subsequent provider in facilitating the
transition between providers in the event of termination or completion of this contract. This includes
extensions of this agreement at current rates to cover transition periods. This agreement is a
condition precedent to the contractor‟s right to receive any final payment of funds under this
contract.


3.23
Right to Audit Records

AS 36.30.420 states: The State may audit the books of a contractor or a subcontractor to the extent
that the books and records relate to the performance of the contract or subcontract. Books and
records shall be maintained by the contractor for a period of three years after the date of final
payment under the prime contract, and by the subcontractor for a period of three years after the date
of final payment under the subcontract, unless a shorter period is authorized in writing by the
commissioner.


RFP #2001-2000-1998                             25          Inmate Substance Abuse Treatment Services
3.24
Format of Reports and Data

If needed, the contractor will be expected to provide electronic reports and data in a format
compatible with the department‟s systems and formats, and it will be the contractor‟s responsibility to
create the data files. This includes data entry and the development of any automated interfaces to
the contractor‟s information systems or data entry software needed for this purpose.




RFP #2001-2000-1998                             26          Inmate Substance Abuse Treatment Services
                                       SECTION FOUR
                                  BACKGROUND INFORMATION


4.01
Background Information

The mission of the Inmate Substance Abuse Treatment (ISAT) Program is to meet the joint
mandates of the Department of Corrections (DOC) and the Division of Alcoholism and Drug Abuse
by providing substance abuse assessment, education and treatment services to incarcerated
individuals in its 14 institutions. The Alaska DOC requires the services of an individual or agency to
provide ISAT services to incarcerated individuals in each of the correctional centers and pretrial
facilities statewide.

The program types vary depending upon the function of the facility and the nature of the inmate
population. If an offeror would like a brief summary describing the various program types, they may
contact the contracting officer for a copy. The full array of ISAT programs include:

Orientation
Mat-Su Pretrial Facility, Palmer, Alaska
Sixth Avenue Correctional Center, Anchorage, Alaska

Education
Ketchikan Correctional Center, Ketchikan, Alaska
Palmer Correctional Center, Palmer, Alaska
Anvil Mountain Correctional Center, Nome, Alaska
Yukon-Kuskokwim Correctional Center, Bethel, Alaska

Education Plus an Introduction to Treatment
Cook Inlet Pretrial Facility, Anchorage, Alaska
Fairbanks Correctional Center, Fairbanks, Alaska

Outpatient Treatment
Lemon Creek Correctional Center, Juneau, Alaska
Meadow Creek Correctional Center, Eagle River, Alaska
Point Mackenzie Rehabilitation Center, Wasilla, Alaska
Spring Creek Correctional Center, Seward, Alaska
Wildwood Correctional Center, Kenai, Alaska

Residential Substance Abuse Treatment
Hiland Mountain Correctional Center, Eagle River, Alaska
Wildwood Correctional Center, Kenai, Alaska (as advertised in this RFP)

DOC is enhancing its continuum of institutional substance abuse programs by adding a Residential
Substance Abuse Treatment (RSAT) Program for men at the Wildwood Correctional Center in
Kenai, Alaska, as advertised in this Request for Proposals. DOC opened its first RSAT Program for
women at the Hiland Mountain Correctional Center in November 1998. Funding for the two RSAT
Programs is made available to the Department of Corrections through the Office of Public Safety. A
twenty-six percent match is provided through the Alaska Mental Health Trust Authority.



RFP #2001-2000-1998                             27           Inmate Substance Abuse Treatment Services
The HMCC Women‟s RSAT Program and the WCC Men‟s RSAT Program are Therapeutic
Communities (TC‟s). TC‟s typically house clients in residential settings that offer opportunities for
intensive intervention and support that may not be available on an outpatient basis. They address
not only drug/alcohol abuse and addiction but also associated problems that reduce the user‟s
capacity to function appropriately in society. What distinguishes TC‟s is the “community” or group as
the primary facilitator of growth and change. As applied to corrections, inmates live isolated from
the rest of the prison population and receive treatment to change negative patterns of behavior,
thinking, and feeling that predispose them to drug/alcohol use. Effective treatment for addicted
offenders can be part of the solution to the problems of reducing crime and turning offenders into
productive citizens. The most effective treatment programs reported to date with addicted offenders
have been intensive treatment programs of considerable duration that are designed as TC‟s.




RFP #2001-2000-1998                            28          Inmate Substance Abuse Treatment Services
SECTION FIVE
                                         SCOPE OF WORK


5.01
Scope of Work - General

The Department of Corrections (DOC), Inmate Programs is soliciting proposals for Residential
Substance Abuse Treatment (RSAT) services for Wildwood Correctional Center (WCC) in Kenai,
Alaska. The Department requires an agency to provide the service. Offers must propose services
that meet the minimum requirements as specified herein. Services in excess of those required by
the department (or in excess of those approved under a final contract) must be in writing and
approved in advance by the DOC.

It is the intent of the DOC that the successful offeror provide treatment services to as many
individuals as possible, within the parameters of the described scope of services, and within the total
funds available for this project.

Services are needed for a maximum of 40 hours per week for a total not anticipated to exceed 1752
hours on an annualized basis (1.0 FTE) of the Intensive Residential Treatment Program (described
below).

5.02
Program Description – Residential Substance Abuse Treatment

[a]    Target Population

       On any given day within DOC‟s institutions, approximately 100 male inmates, with 18 to four
       years left on their sentence, need the level of treatment afforded by the WCC Men‟s RSAT
       Program. The target population consists of inmates who have a serious history of substance
       abuse and substance abuse related crimes. They are individuals who typically do not derive
       long-term benefits from less intensive treatment programs. The program is not intended for
       sex offenders who are Court ordered (and eligible) to participate in the Meadow Creek
       Correctional Center Sex Offender Treatment Program, severely mentally ill inmates, or
       inmates with serious medical conditions.

[b]    Referral Process

       The program will serve inmates who have been identified as candidates for the program,
       from many of DOC‟s institutions across the state as well as Alaska inmates held in the
       Arizona Central Detention Center. The DOC Classification Office will refer the candidates to
       the program based on information provided by Institutional Probation Officers and Inmate
       Substance Abuse Counselors. Inmates will be referred to the program so that their furlough
       eligibility coincides with their estimated program completion date. Inmates will be rewarded
       for their successful program participation with opportunities for furlough and in some cases
       discretionary parole.

       The Classification Office will communicate with the RSAT Program Assessment Specialist
       regarding potential candidates for the program. The complete Substance Abuse
       Assessment, including the collateral information, the bio/psycho/social history, and DSM IV

RFP #2001-2000-1998                             29          Inmate Substance Abuse Treatment Services
      and ASAM Patient Placement Criteria, will be conducted by the Assessment Specialist once
      the inmate has entered the program.

[c]   Physical Location of the WCC RSAT Program

      The WCC currently holds 149 minimum and medium custody male, mostly felon, inmates
      with shorter-term sentences. The first floor of the institution will be converted to house the
      program that will serve between 40 and 50 inmates at any given time. The program will be
      isolated from the general inmate population. The treatment staff offices, class/group rooms,
      and program participant dorm rooms are all located within the program on the first floor.
      Each dorm room houses three inmates.

      To the extent possible the RSAT participants will not mix with the general inmate population
      for activities such as recreation, eating meals, buying commissary, and working within the
      facility. They will share education classes with non-RSAT participants, but because classes
      are completely supervised and taught by correctional/contract staff, mixing the two
      populations for this purpose is permissible. Also, religious services may be shared.

[d]   Collaboration between the Treatment Provider and the Correctional Staff

      The RSAT Program is a collaborative project between the treatment staff and the
      correctional staff. While security is the primary concern of any Alaska correctional center, a
      healthy and effective treatment program enhances security. DOC is committed to providing
      treatment opportunities to inmates in order to enhance their ability to live free from the
      negative consequences of addiction.

      For the first week after the start-up date of the RSAT Program contract, the treatment staff
      will work on arranging the program space within the facility, touring the institution, and
      receiving training on security issues from the DOC staff. DOC is also planning for intensive
      team building training for DOC and treatment staff through RSAT Technical Assistance, to
      promote communication and establish a knowledge base regarding the operation of the TC,
      before the program admits inmates.

      The Probation Officer III at the WCC is the RSAT Program Manager and will be accessible
      to the RSAT treatment staff.

[e]   The RSAT Treatment Team

      The RSAT treatment team will consist of six positions: the Coordinator, the Assessment
      Specialist, three Primary Counselors, and the Transition Counselor. The team will rely upon
      its home agency for program oversight. The RSAT Counselors and the Assessment
      Specialist should be State Certified at Level II. (Please see section 2.07 for greater detail
      regarding qualification requirements.) It would be preferable for the Coordinator to be State
      Certified at Level III, so that he/she is able to provide clinical supervision. If not, the agency
      must provide the clinical supervision. The offeror must have experience working with clients
      in the criminal justice system. Greater points will be given to an offeror who has experience
      working with clients in the criminal justice system in a residential treatment setting, although
      not all positions must be filled by individuals who have experience in a residential treatment
      setting.


RFP #2001-2000-1998                             30          Inmate Substance Abuse Treatment Services
[f]   Treatment Provider Work Shifts

      The RSAT treatment staff will work shifts providing program coverage from 8:00 am. until
      10:00 p.m. if appropriate. The correctional staff will maintain a presence 24 hours a day, and
      will debrief with treatment staff each morning. The counselors‟ hours will be established by
      the treatment provider in coordination with the correctional staff. It is desirable to have
      staggered shifts for weekend and evening coverage. The treatment staff will have 40-hour
      workweeks. DOC is interested in the offeror‟s ideas regarding staffing patterns and program
      coverage.

[g]   Cultural Relevance

      The RSAT Program must be culturally relevant to Alaska Natives. The offeror must outline
      its specific plan for incorporating Alaska Native values and activities into the program. The
      offeror must also list its experience in creating culturally relevant programs as well as the
      community resources and materials it will use.

[h]   Transition Resources

      The RSAT Transition Counselor will work with inmates, especially in the transition phase of
      the program, as they are preparing for release. Because RSAT funds may not be used for
      aftercare services, it will be up to the Transition Counselor to assist individuals in making
      arrangements for aftercare services in their home communities. He/she must be familiar
      with state approved and funded treatment programs that use a sliding fee scale for services.
       The Transition Counselor will also develop referrals for safe housing, medical assistance,
      education, vocational training, and other needs. Because transition planning is crucial to the
      success of the RSAT Program, the offeror must describe how it plans to maximize this
      position.

[I]   Urinalysis Testing

      Every inmate will receive a baseline UA upon entering the program and a random UA every
      month while in the program. Selective UA‟s may be taken at any time. DOC is responsible
      for the UA component of the RSAT Program. If an inmate has a dirty random UA, sanctions
      will be imposed. It will be possible for an inmate who has been discharged from the program
      for an infraction, to earn his way back into the program. Such case management decisions
      will be made on a case-by-case basis.


5.03
RSAT Program Requirements

[a]   Program Phases

      Inmates will participate in the RSAT Program for six to twelve months depending upon
      individual treatment needs and time left before release to the community. The program will
      be structured in phases incorporating an orientation/education phase, a primary treatment



RFP #2001-2000-1998                           31           Inmate Substance Abuse Treatment Services
      phase, and a transition phase. The program should consist of phases with the approximate
      time frames:

                      Treatment Phase                                 Duration
                      Phase I Orientation/Education                   60 Days
                      Phase II Primary Treatment                      180 Days
                      Phase III Transition Care                       120 Days

      The time frames listed above may be altered somewhat by the offeror as long as the clinical
      reasons for doing so are sound. The phases listed above are rudimentary. An offeror may
      build upon the phases in describing their plan for service provision. When describing the
      phase system the offeror should describe how program participants earn increased
      responsibilities and privileges. Also, the value of peer support for participants in progressing
      through the phases should be expanded upon.

      Phase I provides the participant with a thorough clinical assessment as well as substance
      abuse education. It is also the staging ground for treatment. The inmates learn the
      therapeutic community vocabulary and concepts. Phase II provides the primary care which
      is the heart of treatment. Phase III is the transition care segment where the inmate prepares
      for moving into his home community with aftercare referrals, a support system, safe housing,
      and other community connections and referrals. The Transition Counselor works with
      inmates individually while they are in phase III to assist them in preparing for life outside the
      institution.

[b]   Treatment Content

      The RSAT Program will contain the following treatment components:

      •       Assessments
      •       Individualized treatment planning
      •       Individual and group counseling
      •       Urinalysis testing

[c]   Substance Abuse Education Curriculum

      Phase I education will include, but will not be limited to, the following topics:

      •       Disease concept
      •       Pharmacology/physical aspects
              a. alcohol
              b. marijuana
              c. cocaine
      •       Denial/criminal thinking errors
      •       Introduction to 12-step programs
      •       AIDS/STD‟s infectious diseases
      •       Fetal alcohol syndrome and effect (FAS/FAE)
      •       Relapse prevention
      •       Recovery
              a. family dynamics
              b. cultural issues

RFP #2001-2000-1998                             32           Inmate Substance Abuse Treatment Services
               c. gender issues
       •       Post acute withdrawal symptoms (PAWS)

[d]    Treatment Topics

       Phase II primary care will concentrate on, but will not be limited to, the following treatment
       topics and activities:

       •       Cognitive skills building
       •       Sober living skills
       •       Parenting
       •       Family counseling (children and other family members will visit and participate in
               programming when appropriate and possible)
       •       Goal setting
       •       Values clarification
       •       Criminal thinking

[e]    Additional RSAT Activities

       Generally speaking, the RSAT participants are separated from the general inmate population
       during daily routines. However, they will participate in other classes and work assignments
       within the institution as a part of their individualized treatment plans. In doing so they will
       have the opportunity to apply newly acquired treatment knowledge and recovery skills in the
       correctional milieu. They will also have access to other necessary support services such as
       religious programs and mental health and medical services.


5.04
Requirements for all ISAT Programs
(The WCC Men’s RSAT Program is considered a type of ISAT Program)

Offerors must include in their plan for services each of the following work requirements:

[a]    ISAT programs, regardless of type, must provide substance abuse treatment referral
       information to the inmate population as needed.

[b]    ISAT program types, except for the orientation programs at the Sixth Avenue Correctional
       Center and the Mat-Su Pretrial Facility must provide assessment services for ISAT
       participants. The offeror must identify the assessment instrument to the used. Assessments
       must include bio/psycho/social information and collateral information (e.g. pre-sentence
       report). They must also demonstrate effective use of DSM IV and ASAM Patient Placement
       Criteria.

[c]    ISAT programs must provide for at least 1 weekly Alcoholics and/or Narcotics Anonymous
       meeting. (The ISAT program must provide for but not conduct these meetings.)

[d]    ISAT Programs must administer a „pre‟ and „post‟ test for substance abuse education. The
       pre and post-test must be used for education whether it is a stand alone program Phase 1 of
       treatment or an integral part of the treatment. A copy of the tests must be submitted with
       the proposal. (It may be included in the appendices.) Changes may be made to the test to

RFP #2001-2000-1998                             33           Inmate Substance Abuse Treatment Services
      improve it during the course of the contract, but the proposal must include the test as it is
      envisioned for use. It should correlate with the BADE requirements. (See Attachment # 10.)

[e]   ISAT Evaluation Plan Requirement: A statement explaining how the offeror plans to evaluate
      the impact and implementation of the proposed service. The evaluation plan should relate
      directly to the services‟ objectives and address who will perform the evaluation, how
      information will be collected, how data will be analyzed and how much the evaluation will
      cost. The evaluation plan should demonstrate:

      •      The extent to which the services were successfully implemented; and
      •      The success of the service in achieving effective program outcomes (program goals).

[f]   ISAT Service Coordination Requirements: Offerors must describe how they propose to
      coordinate services with other local and regional providers. This should include a brief
      description of interagency referral mechanisms, plans for training, memoranda of agreement
      procedures for the release/sharing of client information. Some of the following agencies or
      programs might be included: regional non-profit; regional health corporation, village based
      counselors, community mental health centers; substance abuse treatment programs;
      schools; family and youth services; women's shelters, state troopers, village public safety
      officers; the Alaska Native Health Board; the local branch of the University of Alaska, and
      other client groups. (Some of these services may not be available or appropriate).


5.05
Reporting Requirements

[a]   Performance Measure Reporting: The DOC will implement performance measures in
      conjunction with the State‟s new performance based budgeting. ISAT providers will be
      expected to comply with these additional simple data collecting and reporting requirements.

[b]   Quarterly Progress Report (QPR): The Contractor/subcontractor shall submit a quarterly
      progress report that details Contractor compliance with the terms of the contract. The QPR
      must identify specific progress as it relates to the proposed contract goals and objectives.
      The QPR is due thirty days after each full fiscal quarter.

[c]   Cumulative Fiscal Report (CFR): The state reserves the right to require that the contractor
      shall submit (to the Contract Action Officer) quarterly fiscal reports that include all
      expenditures and revenues utilized for and applicable to the program. The CFR must
      compare budget-to-actual expenditures for each quarter and summarize year-to-date
      expenditures. The CFR is due thirty days after each full fiscal quarter.

[d]   Management Information Reporting: The contractor shall comply with all reporting
      requirements of the Division of Alcoholism and Drug Abuse (ADA) Management Information
      System (MIS) as detailed in the ADA MIS Program Director/Data Coordinator Users manual
      (Revised March 1990). Data must be reported for all clients admitted to the reporting
      programs. All required data required under 7 AAC 28.200 shall be submitted on a weekly
      basis to:




RFP #2001-2000-1998                           34          Inmate Substance Abuse Treatment Services
             Division of Alcoholism & Drug Abuse (ADA)
             Management Information System
             P. O. Box 110607
             Juneau, AK 99811-0607

[e]   When the DOC MIS system is implemented, the ISAT counselors may be called on by DOC
      to enter ISAT data.

[f]   Upon request the contractor shall submit such other information and reports relating to its
      activities under this contract on such forms and at such times as may be required by the
      Assistant Director of Programs, or designee.

[g]   Establish a client tracking system for follow-up/aftercare services in a community residential
      center and/or other community agency.

[h]   Routinely provide progress reports on clients to the institutional staff and, upon request,
      special reports to the Parole Board.

[i]   The contractor will be required to assist in Departmental compliance with provisions of AS
      12.55.015 (a)(10); AS 12.55.100 (a)(5&6); and AS 33.30.011 (6) (formerly House Bill 366) as
      they apply to the provision of inmate substance abuse treatment services. These
      requirements, including standardized forms, are detailed in policy and procedure 811.16
      "Court Ordered Treatment". Specifically the contractor will be required to:

      •      Provide a written explanation to the probation officer, in the case of an individual who
             has been denied admittance to a court-ordered rehabilitation program by the
             treatment provider, even though the individual meets the written eligibility criteria and
             has requested to enter the program.

      •      Develop a written individualized treatment plan for each offender who participates in
             the program or treatment.

      •      Provide an on-going roster of the names of offenders currently participating in the
             program or treatment.

      •      Provide a discharge summary to the offender's probation officer within thirty (30) days
             of the offender's discharge from the program or treatment. The discharge summary
             shall describe the status of the resident's discharge as one of the following:

             •        Treatment completed: successful termination from program;
             •        Administrative discharge: due to factors beyond the offender's control, such
                      as: end of sentence; transfer from the program because of separate orders;
                      physical incapacitation; etc.;
             •        Non-compliance: failure to participate successfully in treatment;

      •      Provide the offender with a non-compliance discharge notice (this will be on a
             standardized DOC form) if the resident is discharged for non-compliance.

      •      Ensure that copies of the discharge summary and non-compliance discharge notice
             (as applicable) are placed in the offender's DOC file.


RFP #2001-2000-1998                            35          Inmate Substance Abuse Treatment Services
[j]    Special Federal Reporting Requirements

       As a condition of receiving Federal funds, DOC must submit quarterly reports including
       specific program information. The quarterly reports also provide cumulative data. The
       treatment provider will need to prepare narrative information regarding program activities and
       events that impacted the project during the quarter. The treatment provider must collect it,
       and DOC will submit it. DOC will give the treatment provider the necessary forms for the
       information to be collected. The required information to be collected includes but is not
       limited to:

       •       An increase in the number of male inmates receiving residential substance abuse
               treatment services including substance abuse assessments, substance abuse
               education, treatment, and referrals.

       •       The number of program completions.

       •       The number of men who are connected with community based services.

       •       The number of men with mental illness, developmental disabilities, and Fetal Alcohol
               Syndrome and Effect who are admitted to the program.

       •       Percent of clean UA‟s during treatment (out of total number of inmates in treatment).

       Six-month follow-up information will be collected through a collaborative effort by DOC and
       the treatment provider. It includes, but is not limited to:

       •       Percent of graduates of the RSAT Program released on furlough or felony
               probation/parole that follows aftercare recommendations (out of total
               furloughees/probationers/parolees with recommendations).

       •       Percent of furlough/probation/parole revocations involving dirty UA‟s for graduates of
               the RSAT Program compared to the percent of revocations involving dirty UA‟s for
               nongraduates.

       An outcome study will be conducted two years after the RSAT Program starts. The re-
       incarceration rate of RSAT graduates will be compared to the re-incarceration rate of a
       control group. The control group will consist of male offenders who needed the program but
       who did not have enough time or interest to complete it. The outcome study will also be a
       collaborative effort between the treatment provider and DOC.


5.06
General Work Requirements and Conditions

The successful offeror will also be required to meet and comply with the following conditions and/or
work requirements:

[a]    The working hours of Substance Abuse Counselors in the DOC institutions will be
       established to fit within normal working hours and the needs of each institution's schedules.


RFP #2001-2000-1998                            36           Inmate Substance Abuse Treatment Services
[b]   During the course of the contract, the type of program needed at an institution may change
      with the inmate population needs. The contractor will work with the DOC Substance Abuse
      Program Coordinator in making program alterations. Alterations of the programs by the
      contractor must be submitted in writing and pre-approved by the DOC Program Coordinator.

[c]   All Substance Abuse Counselors must receive clinical supervision from the RSAT
      Coordinator, if qualified, or their hiring agency‟s Substance Abuse Treatment Clinical
      Supervisor.

[d]   All Substance Abuse Counselors who work under any contract awarded as a result of this
      RFP must be expert in the knowledge of substance abuse and having knowledge of the
      criminal personality is preferred.

[e]   All Substance Abuse Counselors working in the ISAT program will follow standardized ISAT
      procedures and utilize standardized DOC ISAT forms when providing treatment services to
      inmates in the correctional centers.

      •      All ISAT counselors will use the "ISAT Basic Alcohol and Drug Education Checklist"
             form for each offender participating in substance abuse education whether it is a
             stand-alone program, Phase 1 of treatment, or education provided throughout the
             course of treatment, and will submit the form to the DOC inmate file. (See
             Attachment #11)

      •      For Stand Alone BADE program (Basic Alcohol and Drug Education), if the treatment
             provider uses certificates of completion of the BADE program to give to inmates, they
             must attach to it a copy of the completed BADE checklist form.

      •      All ISAT counselors will use the "DOC Referral to Community Residential Substance
             Abuse Treatment Beds" form. It will be used in all referral packets sent by
             counselors from the institutions to residential treatment agencies in the community.
             (See Attachment # 12) (This should rarely be needed by the RSAT Program)

      •      If an ISAT treatment program provides inmates with a certificate of program
             completion, the certificate must indicate that BADE requirements were also met. The
             BADE checklist should be attached to the certificate. This requirement applies
             whether BADE was Phase 1 of treatment or an education curriculum integrated
             throughout the treatment program.

      •      All ISAT counselors will use the ISAT discharge summary format. An agency may
             use it's own letterhead or form if the information in the ISAT discharge summary
             format is provided. (See Attachment # 13)

      •      All ISAT Counselors will use the updated “ISAT Data Base - Monthly Report” form to
             be sent from each institution‟s ISAT program to the DOC Program Coordinator
             monthly. (See Attachment # 13)

      •      All ISAT Counselors and/or agencies will use the “ISAT Monthly Statistical & Billing
             Report” and the “Monthly Agency Invoice Form” form to be sent from each
             institution‟s ISAT program to the DOC Program Coordinator monthly. (See


RFP #2001-2000-1998                           37          Inmate Substance Abuse Treatment Services
               Attachment # 15 & 16)

[f]    Clerical assistance and support services necessary for the administration of the RSAT
       program at WCC will be the responsibility of the successful offeror.

[g]    Counselors may be required to provide basic aggregate ISAT data to the Institutional
       Superintendent upon request.

[h]    In view of the importance of protecting the client/therapist privilege, and confidentiality of
       patient records, the State of Alaska requires the Contractor and/or sub-contractors to
       undertake and agree to faithfully comply and abide with the provisions of Section 408 of
       Public Law 92-255 as amended by Section 303 of Public Law 93-282 as described in 42
       CFR Part 2.

[i]    The contractor (and client service sub-contractors where applicable) will meet and maintain
       throughout the contract period the "State Standards for Alcohol Programs" as required under
       AS 47.37 and 7 AAC 29.

[j]    The contractor‟s program Executive Director, or designee, shall attend training on the
       Division of Alcoholism and Drug Abuse's Management Information System on an annual
       basis to learn about changes and/or new reporting requirements on services being provided
       to clients.

[k]    The contract counselor may receive a court order to testify regarding an inmate in the
       program. This is a very rare occurrence; however, the counselor would be required to
       provide their testimony.

[l]    Standards and Tasks: The contractor must provide the requested services under the
       general direction of the Substance Abuse DOC Program Coordinator responsible for Inmate
       Substance Abuse Treatment (ISAT) services. Any services which vary from the services
       specified in this RFP, unless approved as part of the offeror's proposal, must be requested in
       writing and approved in advance by the DOC Substance Abuse Program Coordinator.


5.07
Continuing Education Requirements (CE)

The successful offeror must assure, at no cost to the State, that all persons working under the terms
of the contract meet and maintain the legal requirements for certification. Continuing education
hours are not billable to the State. Continuing Education absences longer than 5 days must be pre-
approved by the DOC Program Coordinator. The DOC Program Coordinator may require a
substitute (substitute services hours are billable).

The only billable training hours are those performed at DOC‟s request, or training provided to the
ISAT Counselor by DOC. All other continuing education hours will not be directly billable under this
contract (they should be included as part of indirect expenses proposed in the hourly rates).




RFP #2001-2000-1998                              38           Inmate Substance Abuse Treatment Services
5.08
Work Schedule

The contractor is expected to provide six (6) full-time on-site treatment team services. Each
individual is expected to provide services for 46 weeks per year.

The services under the resulting contract will be paid on an hourly basis. The amount of work
required is specified in the total number of hours per year. This schedule averages 40 hours each
week for 46 weeks. Hourly rates must include all overhead, state observed holidays (11 per year @
8 hours per day), vacation, sick leave, merit increases, and training (unless it is provided by DOC),
etc. Vacations, training and/or sick leave absences longer than 2 consecutive weeks should be
"covered" and worked by a substitute provided by the contractor, and pre-approved by the DOC
Program Coordinator.

The annual hourly calculations are as follows for full and part time taking into consideration the
hours not worked during state observed holidays:

       Full time hours = 46 wks x 40 hrs/wk = 1752 hrs/year
       Half time hours = 46 wks x 20 hrs/wk = 876 hrs/year (if applicable)


5.09
Monthly Billing for Service Requirements

The Contractor must provide a monthly invoice for services, with support documentation, to
demonstrate provision of services sufficient to meet the following requirements: (See attachment
14.)

[a]    All invoices must be certified (signed) by the Contractor;

[b]    Billings must be submitted on Department of Corrections billing forms and must contain
       sufficient information in support of all charges to allow proper review and authorization.

[c]    Billings must include a face sheet summarizing the total reimbursement due to the
       Contractor for the period of service and must include sufficient documentation to support all
       charges. The Department of Corrections reserves the right to request additional information
       as necessary to support requested reimbursement or to limit the amount of support
       documentation provided by the successful offeror in support of the billing invoice.

[d]    Billings must be submitted, through the Contract Action Officer (at the facility), to the Division
       of Institutions/Programs for payment.

[e]    Billings for contracts awarded under this RFP will be done on an hourly basis. Contractors
       will be required to submit DOC forms showing the types of work performed, number of hours
       and hourly rate. Hourly rate should include all direct and indirect costs for provision of
       service.

[f]    Contractors will be required to submit certified payroll records with their monthly invoices for
       services. Certified payroll records will be reviewed to determine staffing levels and proposed
       salary levels for consistency with the contractor‟s proposed personnel services portion of the


RFP #2001-2000-1998                              39          Inmate Substance Abuse Treatment Services
      operating budget. Significant variance between proposed staffing levels and/or salaries
      provided in certified payroll records with those as proposed in the approved budget may, at
      the discretion of the Assistant Director of Programs, result in a corresponding decrease in
      reimbursement for payment of services.




RFP #2001-2000-1998                          40          Inmate Substance Abuse Treatment Services
                                       SECTION SIX
                               PROPOSAL FORMAT AND CONTENT


6.01
Proposal Format and Content

The State discourages overly lengthy and costly proposals. However, in order for the State to
evaluate proposals fairly and completely, offerors should follow the format set out herein and provide
all of the information requested.

[a]    The proposals should be presented in the order set forth herein and include all of the
       information requested. Each section should be numbered and titled with the corresponding
       number and titled section, with all relevant material included. Each page should be
       numbered consecutively and supplemental materials should be presented as labeled
       appendices, each of which is referenced in the text of its respective section.

[b]    In order to facilitate review of these proposals on an equitable basis, a maximum of 75 pages
       (12-point type and 8.5 x 11" page size) may be used for the body of the proposal. In order to
       provide potential providers the opportunity to include additional information, the number of
       pages that may be included in the appendices is not limited.

[c]    The proposal should be prepared without expensive artwork, unusual printing or materials
       not essential to its utility and clarity. Written proposals should be submitted stapled or in
       binders (3-hole punched) to facilitate duplication (if necessary).

[d]    Original Copy. One of the required proposals should be marked "original" and contain the
       original signed Offeror Information and Assurance Form.

[f]    Table of Contents. Proposals should have a table of contents. List each section of the
       proposal with applicable page numbers with a separate section identified for the appendices.

[g]    Page Numbers. Consecutively number all pages.


6.02
Introduction

Submitted proposals shall contain the following five sections in order:

[a]    Signed Offeror Information and Assurance Form (RFP Attachment #4)
[b]    Technical proposal:
[c]    Understanding/Plan for Service, 6.03, 30 max. points
[d]    Experience/Qualifications, 6.04, 30 max. points
[e]    Cost Proposal, 6.05, 30 max. points
[f]    Alaska Bidder Preference Affidavit (if applicable), 6.06, 10 max. points
[g]    Licensing Requirements, 2.07 & 6.04
[h]    Conflict of Interest Statement



RFP #2001-2000-1998                             41          Inmate Substance Abuse Treatment Services
Proposals must identify a contact person for issues regarding the proposal and include the complete
name and mailing address of their firm, telephone, fax number, and E-mail if available.

Proposals must confirm that the offeror (and any subcontractor) will comply with all provisions of this
RFP, and, if applicable, provide notice that the firm qualifies as an Alaskan bidder.

[a]    Offeror Information and Assurance Form – Proposals must be signed by an individual or
       company officer empowered to bind the company on the Offeror Information and Assurance
       Form. Failure to include a notarized signature on this form with the proposal may cause the
       proposal to be deemed non-responsive and it may be rejected. The completed assurance
       form should be placed at the front, in the Introduction section, of the proposal marked
       “original”. (See Attachments for a copy of this form.)

[b]    Alaska Bidder Preference – Offerors shall include, if applicable, a signed certification of
       qualification as an Alaska Bidder as outlined in Paragraph 2.12 and Attachment 7.

[c]    Licensing Requirements – Offerors shall include acceptable evidence that the offeror
       possesses a valid Alaska Business License and meets any professional licenses or
       certification requirements outlined in Section Two.

[d]    Conflict of Interest Statement – Offerors shall include a statement identifying any conflicts of
       interest that may exist.


6.03
Understanding of Work to be Performed and Plan for Service

[a]    Understanding: Describe in detail your understanding of the work that is to be performed as
       described in Sections Four and Five of this RFP and your agreement to comply with the
       requirements and conditions stated in the RFP. This should also include a statement of the
       project goals and objectives that provide the organizational direction and serve as a basis for
       evaluating performance and progress toward overall program goals.

[a]    Plan for Service: Provide a comprehensive narrative statement that sets out the methodology
       you intend to employ, and the management plan you intend to follow, and illustrate how each
       will serve to accomplish the work and meet the State‟s goals. This section should address in
       detail each of the items in Section Five, Scope of Work. Address each subsection in order
       as it is in Section Five. Include staffing levels and patterns. Be sure to include copies of
       required documentation in the appendices, such as the sample pre and post-test and the
       evaluation plan required in Section 5.03.

       DOC is seeking proposals for the WCC Men‟s RSAT Program that include the following
       elements:

       •       An understanding of the structure and dynamics of a TC.
       •       A plan for collaboration with correctional staff in implementing the project.
       •       An understanding of the offender population as it relates to treatment.
       •       The treatment provider‟s philosophy in addressing the treatment needs of the
               participants in a TC.
       •       A specific plan for making the program meaningful to Alaska Native participants.


RFP #2001-2000-1998                             42           Inmate Substance Abuse Treatment Services
       •      A plan that implements community resources.

       This section should not merely paraphrase the scope of services from the RFP. This section
       must demonstrate an understanding of what has been requested, the major issues involved,
       and what must be done to accomplish the objectives.

[c]    If you are providing a proposal that utilizes a subcontractor approach with one or more
       individuals or firms, you must detail how each individual or firm‟s work will assist in the work
       to be performed.

[d]    Budget Narrative: Offerors are to include an explanation of how the costs were derived in
       sufficient detail to allow analysis of the logic, adequacy, and appropriateness of the offeror‟s
       proposed budget. Procedures for fiscal accountability should be included in this section. The
       narrative must include an itemized list of all direct and indirect costs associated with the
       performance of the contract. This will include, but is not limited to, the total number of hours
       at various hourly rates (e.g. counselor separate from the clinical supervisor), direct
       expenses, payroll, supplies, overhead assigned to each person working on the project,
       percentage of each person‟s time devoted to the project, and profit.


6.04
Organizational Structure, Experience, and Qualifications

Identify your qualifications and experience (including length of time) in providing the substance
abuse counseling services as described in Section 2.07 and include copies of required documents
in appendices.

[a]    Personnel – Identify the key personnel assigned to accomplish the work called for in this
       RFP, illustrate the lines of authority, and designate the individual(s) responsible for
       respective services sought in the RFP, such as the clinical supervisor and the other staff.
       Brief descriptions of essential personnel positions must include how they meet the specified
       minimum requirements. Also include essential personnel of any subcontractor or parent
       organization proposed to work under any contract awarded as a result of this RFP. Provide a
       personnel roster that identifies each person who will actually work on the contract and
       provide the following information about each person listed:

              Resume;
              Title;
              Qualifications - including how the qualifications meet the minimum required or
                       preferred for the contract (section 2.07);
              List of references that can verify minimum experience requirements (section 2.07);
              Location(s) where work will be performed.

       Indicate how the quality of staff over the term of the agreement will be assured.

[b]    Letters of Commitment: A letter of commitment from the clinical supervisor(s) must be
       included. A letter of commitment from each member of the counseling team and any
       proposed subcontractors should also be included in this section.




RFP #2001-2000-1998                             43           Inmate Substance Abuse Treatment Services
[c]    Firm – (if applicable): Provide a narrative description of the organization of the project team,
       the organization as a whole, the management staff and support staff. Briefly describe the
       following for the offeror submitting the proposal, and any subcontractors providing services
       as a part of the contract. Include the following:

               History of the organization;
               Staffing pattern, its relationship to any parent or sub-level organization, and number
                       of staff actually on duty;
               Organizational chart including chain of command;
               Organizational policies (include in appendix of proposal);
               Personnel policies (include in appendix of proposal);
               Reference names and phone numbers for the firm.

[d]    Provide a list and brief description of experience in all grants and contracts entered into
       during the past seven years that involve the delivery of services similar to those in this RFP.
       For each of these contracts, offerors must identify the name, title, agency, address, and
       current telephone number of the official to whom they were most directly responsible.

[e]    Contracting agencies or counselors providing ISAT services should have experience in
       providing substance abuse treatment within the walls of a correctional setting. Although not
       required, preference will be given to offerors who have experience working within the walls of
       a correctional institution.

[f]    Litigation History – Offeror must include a summary of all litigation (including bankruptcy
       cases) associated with providing the same services or services similar to those required in
       this RFP. Include past five years and present litigation in which the offeror (and any person
       in this offeror‟s current administration who will be responsible for the administration or
       operations related to providing these services) has been named a party, including state
       jurisdiction, case number, and final disposition. Litigation of personal issues not germane to
       the services herein (i.e., automobile not related to substance abuse, divorce, child custody or
       support) are not required.

6.05
Cost Proposal - Submit on the Cost Proposal Form (attached)

The budget portion of the proposal must include the total proposed cost for provision of services.
The proposed budget must be submitted for an annualized period of service and submitted on the
attached proposal cost form (or an equivalent form). The total cost on the proposal cost form will be
the cost used in the calculation to convert cost to points for purpose of evaluating the proposals.

The hourly rates proposed must include all direct and indirect costs associated with the performance
of the services required in this RFP. Direct cost is the cost of the individual‟s time providing the
direct service that includes but is not limited to personnel costs and fringe benefits that include merit
increases, leave, vacation, state-observed holidays, health insurance, etc. Indirect costs associated
with the performance of this contract include but may not be limited to insurance (B2 Attached),
supplies, local travel, administrative support, clinical supervision costs, etc.

The proposed rate on the cost proposal form (and to include any revisions established through the
contract negotiation process) will be binding upon the successful offeror for the full term of the
contract (through October 31, 2004).


RFP #2001-2000-1998                              44          Inmate Substance Abuse Treatment Services
6.06
Alaskan Offeror’s Preference

Offerors shall include, if applicable, a signed statement of qualification for the Alaskan Offeror‟s
Preference as outlined in Paragraph 2.12.

If you provide a proposal that utilizes a subcontractor approach with another or more firms you must
detail how each firm‟s individual presence qualifies them for the Alaska Offeror‟s Preference. If
each firm is a partnership, describe the residence status of all of the firm‟s partners.


6.07
Licensing Requirements

Offerors shall include acceptable evidence that the offeror possesses a valid Alaska Business
License and meets licensing and certification requirements as outlined in Paragraph 2.07.


6.08
Evaluation Criteria

All proposals will be reviewed to determine if they are responsive. The proposals will then be
evaluated using the criteria set out in Section Seven.

An evaluation may not be based on discrimination due to the race, religion, color, national origin,
sex, age, marital status, pregnancy, parenthood, disability, or political affiliation of the offeror. A
proposal shall be evaluated to determine whether the offeror responds to the provisions, including
goals and financial incentives, established in the request for proposals in order to eliminate and
prevent discrimination in State contracting because of race, religion, color, national origin, sex, age,
marital status, pregnancy, parenthood, or disability.




RFP #2001-2000-1998                              45           Inmate Substance Abuse Treatment Services
                                    SECTION SEVEN
                    EVALUATION CRITERIA AND CONTRACTOR SELECTION


                           THE TOTAL NUMBER OF POINTS ASSIGNED
                             TO SCORE THESE PROPOSALS IS 100

7.01
Technical Proposal Evaluation – (60/100 total points)

Offerors should follow the technical format and content guidelines outlined in Section Six.

1.     30 max. points – 6.03 Understanding of Work to be Performed and Plan for Service
2.     30 max. points – 6.04 Experience and Qualifications


7.02
Cost Proposal Evaluation (30/100 total points)

Offerors must submit cost proposals as outlined in Paragraph 6.05. The cost amount used for
evaluation may be affected by one or more of the following preferences (outlined in Paragraphs 2.12
through 2.15):

5%     Alaskan Bidder Preference
15%    Employment Program Preference
10%    Alaskans with Disabilities Preference
10%    Employers of People with Disabilities Preference

The lowest cost proposal will receive the maximum number points allocated to cost. The point
allocations for cost on the other proposals will be determined through the method set out in
Paragraph 2.17.


7.03
Alaskan Offeror's Preference – (10/100 total points)

If an offeror qualifies for the Alaska Bidder Preference, the offeror will receive an Alaska Offeror's
Preference. The preference will be 10% of the total available points. This amount will be added to
the overall evaluation score of each Alaskan offeror.


Note: See Sample Proposal Evaluation Form (Attachment 6)




RFP #2001-2000-1998                             46           Inmate Substance Abuse Treatment Services
                                     SECTION EIGHT
                                     ATTACHMENTS


8.01   Attachments

       1.    Cost Proposal Form
       2.    Checklist
       3.    Acknowledgment Form
       4.    Offeror Information and Assurance Form
       5.    Standard Agreement (example)
             5.1     Standard Agreement Form
             5.2     Appendix A
             5.3     Appendix B2
       6.    Example Evaluation Form
       7.    Certification of Entitlement to the Alaska Bidder Preference
       8.    Security Clearance Form (example)
       9.    Department Policy & Procedure 202.01
       10.   Statement of Beliefs
       11.   Basic Alcohol and Drug Education Attendance Checklist (BADE)
       12.   Referral to Residential Substance Abuse Treatment Agency
       13.   Discharge Summary
       14.   ISAT Database Monthly Report
       15.   Monthly Agency Invoice
       16.   Monthly Statistical and Billing Report




                                                                      g:\contract\fy01\rfp\rsat\wcc.doc




RFP #2001-2000-1998                        47         Inmate Substance Abuse Treatment Services
Attachment 1
                                    COST PROPOSAL FORM
                           Inmate Substance Abuse Treatment Services
                                     RFP #2001-2000-1998

Note: Offerors must use this form (or an equivalent format) to enter data that will be utilized to
determine the proposed cost for provision of services.



                                                                       Annual #
Service Requirement                                     Rate/Hour      of Hours      Total Annual Cost

Coordinator                                                               1752

3 Primary Counselors (1752 hours each)                                    5256

Assessment Counselor                                                      1752

Transition Counselor                                                      1752

Supplies (please detail in Plan for Service)

Total Proposed Cost                                                                  $


Offerors must include a detailed explanation of the budget in the Plan for Service section of your
proposal.




RFP #2001-2000-1998                              1           Inmate Substance Abuse Treatment Services
Attachment 2
                           PROPOSAL RESPONSIVENESS CHECKLIST

                          Residential Substance Abuse Treatment Services
                                        RFP #2001-2000-1998

The following information must be included in each proposal. Offerors who do not respond to each
item as specified below will be considered "non-responsive" and the proposal will not be accepted
for evaluation and possible award of contractual services.

This checklist may not be all inclusive of the items required to be submitted in the proposal. In case
of a conflict between this checklist and the RFP, the requirements of the RFP will prevail. (Offerors
are encouraged to use this checklist in preparation of proposals.)


                                         Description                                            Checklist

 Proposal (sealed) received by 4:30 p.m., July 14 2000, in the office of the Contract Officer

 Proposal includes original & 6 Copies (7 total copies)

 Offeror Information & Assurance Form – signed & notarized (sec. 6.02)

 Alaska Bidder Preference affidavit (if applicable/sec. 2.12)

 Evidence of Alaska Business License (sec. 2.10)

 Conflict of Interest Statement (sec. 1.16)

 Statement of Beliefs (Attachment 16)

 Table of Contents (sec. 6.01)

 Statement of Understanding & Plan for Service (sec. 6.03, include pre and post test and
 evaluation plan)

 Experience & Qualifications (copies of licenses/certifications) (sec. 2.07, 6.04)

 Proposed Cost Form (including budget narrative/sec. 6.05)
Attachment 3
                           RFP RECEIPT ACKNOWLEDGMENT FORM


               (Return to Procurement Specialist listed on page 1 as soon as possible)

                        Residentail Substance Abuse Treatment Services

                                       RFP #2001-2000-1998
                                              ISSUED


                                           June 19, 2000



I have received the above specified RFP and


       DO INTEND TO RESPOND WITH A PROPOSAL                        __________


       DO NOT INTEND TO RESPOND WITH A PROPOSAL                    __________


                                              *******


________________________________________
AGENCY/ORGANIZATION/INDIVIDUAL
________________________________________
________________________________________
________________________________________
________________________________________
ADDRESS


________________________________________                           __________
SIGNATURE                                                          DATE
Attachment 4
                         OFFEROR INFORMATION AND ASSURANCE FORM
                             Request for Proposals # 2001-2000-1998
                                   Department of Corrections

Title:                              Residential Substance Abuse Treatment Services
Location of Project:                Wildwood Correctional Center, Kenai, Alaska
Contract Projected to Begin:        September 18, 2000
Contract Projected to End:          June 30, 2004

A.       Offeror‟s (Agency or Individual) Name:

B.       Offeror‟s Address:



         Telephone Number:                                Fax:                        E-Mail: _______________

C.       Status: For Profit:                  Non-Profit:                   Other:

D.       Alaska Business License Number:

E.       Internal Revenue or Social Security Number:

F.       Professional Registration Number (if applicable):

G.       Recipient Contact Person:

H.       Authorized Representative:

I.       TERMS AND CONDITIONS: By signature on this page, the Offeror certifies that it is
         complying with all terms and conditions set out in this RFP.

J.       The Offeror(s), by execution of the Offeror Information & Assurance Form, agrees to be
         bound by the terms of the RFP and proposal for a period of not less than ninety (90) days
         after the proposal due date.


Offeror‟s Authorized Signature and Title*                                           Date (Month, Day and Year)
(must be sworn before a notary public)

Sworn to and subscribed before me this                        day of                                           , 2000.

                                                                                                 NOTARY PUBLIC
                                                       My commission expires:

* Proposals must be signed by an individual authorized to bind the offeror to its provisions (see sections 2.01, 6.02).
Attachment 5.1                                            STANDARD AGREEMENT FORM

 1. Agency Contract Number         2. ASPS Number            3. Financial Coding                               4. Agency Assigned Encumbrance Number


 5. Vendor Number                                                                    6. Alaska Business License Number


 This contract is between the State of Alaska
 7. Department of                                         Division
                      Corrections                                                                             hereafter the State
 8. and,                                                                                                        hereafter the Contractor

 Mailing Address                     Street or P.O. Box                City                                  State                             ZIP+4


 9.      ARTICLE 1.        Appendices: Appendices referred to in this contract and attached to it are considered part of it.

         ARTICLE     2. Performance of Service:
                     2.1 Appendix A (General Provisions), Articles 1 though 14, governs the performance of services under this contract.
                     2.2 Appendix B sets forth the liability and insurance provisions of this contract.
                     2.3 Appendix C sets forth the services to be performed by the contractor.

         ARTICLE 3.       Period of Performance: The period of performance for this contract begins                        and ends                 .

         ARTICLE 4.  Considerations:
                 4.1 In full consideration of the contractor's performance under this contract, the State shall pay the contractor a sum not to exceed
                       $                      in accordance with the provisions of Appendix D.
                 4.2 When billing the State, the contractor shall refer to the Authority Number or the Agency Contract Number and send the billing to:

 10. Department of                                                                   Attention:
                      Corrections
 Mailing Address                                                                              Attention:
  4500 Diplomacy Dr., Suite 109, Anchorage, AK 99508-5927

 11.                          Contractor
 Name of Firm                                                                        13. CERTIFICATION: I certify that the facts herein and on supporting
                                                                                     documents are correct, that this voucher constitutes a legal charge
                                                                                     against funds and appropriations cited, that sufficient funds are
 Signature of Authorized Representative               Date                           encumbered to pay this obligation, or that there is a sufficient balance
                                                                                     in the appropriation cited to cover this obligation. I am aware that to
                                                                                     knowingly make or allow false entries or alterations on a public record,
                                                                                     or knowingly destroy, mutilate, suppress, conceal, remove or otherwise
 Typed or Printed Name of Authorized Representative                                  impair the variety, legibility or availability of a public record
                                                                                     constitutes tampering with public records punishable under AS
                                                                                     11.56.815 - 820. Other disciplinary action may be taken up to and
 Title                                                Employer ID No. (EIN) or SSN
                                                                                     including dismissal.

 12.                      Contracting Agency                                         Signature of Head of Contracting Agency          Date
                                                                                     or Procurement Officer / designee
 Department/Division                                  Date
  Corrections /

 Signature of Project Director                                                       Typed or Printed Name of Authorizing Official



 Typed or Printed Name of Project Director                                           Title



 Title

02-093 (02/94)            Notice: This contract has no effect until signed by the head of contracting agency or designee.
Attachment 5.2
                                                                                  APPENDIX A
                                                                               GENERAL PROVISIONS
Article 1.            Definitions.
              1.1     In this contract and appendices, “Project Director” or “Agency Head” or “Procurement Officer” means the person who signs this contract on behalf of the
                      Requesting Agency and includes a successor or authorized representative.
              1.2     “State Contracting Agency” means the department for which this contract is to be performed and for which the Commissioner or Authorized Designee acted in
                      assigning this contract.
Article 2.            Inspection and Reports.
              2.1     The department may inspect, in the manner and at reasonable times it considers appropriate, all the contractor’s facilities and activities under the contract.
              2.2     The contractor shall make progress and other reports in the manner and at the times the department reasonably requires.
Article 3.            Disputes.
              3.1     Any Dispute concerning a question of fact arising under this contract which is not disposed of by mutual agreement shall be decided in accordance with AS
                      36.30.620-632.

Article 4.            Equal Employment Opportunity.
              4.1     The contractor may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age,
                      physical handicap, sex marital status, changes in marital status, pregnancy or parenthood when the reasonable demands of the position(s) do not require
                      distinction on the basis of age, physical handicap, sex marital status, changes in marital status, pregnancy, or parenthood. The contractor shall take affirmative
                      action to insure that the applicants are considered for employment and that employees are treated during employment without unlawful regard to their race,
                      color, religion, national origin, ancestry, physical handicap, age, sex, marital status, changes in marital status, pregnancy or parenthood. This action must
                      include, but need not be limited to the following: employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination,
                      rates of pay or other forms of compensation and selection for training including apprenticeship. The contractor shall post in conspicuous places, available to
                      employees and applicants for employment, notices setting out the provisions of this paragraph.
              4.2     The contractor shall state, in all solicitations or advertisements for employees to work on State of Alaska contract jobs, that it is an equal opportunity employer
                      and that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex,
                      marital status, changes in marital status, pregnancy or parenthood.
              4.3     The contractor shall send to each labor union or representative of workers with which the contractor has a collective bargaining agreement or other contract or
                      understanding a notice advising the labor union or workers’ compensation representative of the contractor’s commitments under this article and post copies of
                      the notice in conspicuous places available to all employees and applicants for employment.
              4.4     The contractor shall include the provisions of this article in every contract and shall require the inclusion of these provisions in every contract entered into by
                      any of its subcontractors, so that those provisions will be binding upon each subcontractor. For the purpose of inducing those provisions in any contract or
                      subcontract, as required by this contract, “contractor” and “subcontractor” may be changed to reflect appropriately the name or designation of the parties of
                      the contract or subcontract.
              4.5     The contractor shall cooperate fully with State efforts which seek to deal with the problem of unlawful discrimination, and with all other State efforts to
                      guarantee fair employment practices under this contract and promptly comply with all requests and directions from the State Commission for Human Rights or
                      any of its officers or agents relating to prevention of discriminatory employment practices.
              4.6     Full cooperation in paragraph 4.5 includes, but is not limited to, being a witness in any proceeding involving questions of unlawful discrimination if that is
                      requested by any official or agency of the State of Alaska; permitting employees of the contractor to be witnesses or complainants in any proceeding involving
                      questions of unlawful discrimination if that is requested by any official or agency of the State of Alaska; participating in meetings; submitting periodic reports
                      on the equal employment aspects of present and future employment; assisting inspection of the contractor’s facilities; and promptly complying with all State
                      directives considered essential by any office or agency of the State of Alaska to insure compliance with all federal and State laws, regulations, and policies
                      pertaining to the prevention of discriminatory employment practices.
              4.7     Failure to perform under this article constitutes a material breach of the contract.

Article 5.            Termination.
                      The project Director, by written notice, may terminate this contract in whole or in part, when it is in the best interest of the State. The State is liable only for
                      payment in accordance with the payment provisions of this contract for services rendered before the effective date of termination.

Article 6.            No Assignment or Delegation.
                      The contractor may not assign or delegate this contract, or any part of it, or any right to any of the money to be paid under it, except with the written consent of
                      the Project Director and the Agency Head.

Article 7.            No Additional Work or Material.
                      No claim for additional services, not specifically provided in this contract, performed or furnished by the contractor, will be allowed, nor may the contractor do
                      any work or furnish any material not covered by the contract unless the work or material is ordered in writing by the Project Director and approved by the
                      Agency Head.
Article 8.            Independent Contractor.
                      The contractor and any agents and employees of the contractor act in an independent capacity and are not officers or employees or agents of the State in the
                      performance of this contract.

Article 9.            Payment of Taxes.
                      As a condition of performance of this contract, the contractor shall pay all federal, State, and local taxes incurred by the contractor and shall require their
                      payment by any Subcontractor or any other persons in the performance of this contract. Satisfactory performance of this paragraph is a condition precedent to
                      payment by the State under this contract.

Article 10.           Ownership of Documents.
                      All designs, drawings, specifications, notes, artwork, and other work developed in the performance of this agreement are produced for hire and remain the sole
                      property of the State of Alaska and my be used by the State for any other purpose without additional compensation to the contractor. The contractor agrees not
                      to assert any rights and not to establish any claim under the design patent or copyright laws. The contractor, for a period of three years after final payment
                      under this contract, agrees to furnish and provide access to all retained materials at the request of the Project Director. Unless otherwise directed by the Project
                      Director, the contractor may retain copies of all the materials.

Article 11.           Governing Law.
                      This contract is governed by the laws of the State of Alaska. All actions concerning this contract shall be brought in the Superior Court of the State of Alaska.

Article 12.           Conflicting Provisions.
                      Unless specifically amended and approved by the department of Law the General Provisions of this contract supersede any provisions in other appendices.
Article 13.           Officials Not to Benefit.
                      Contractor must comply with all applicable federal or State laws regulating ethical conduct of public officers and employees.
Article 14.           Covenant Against Contingent Fees.
                      The contractor warrants that no person or agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a
                      commission, percentage, contingent fee, or brokerage except employees or agencies maintained by the contractor for the purpose of securing business. For the
                      breach or violation of this warranty, the State may terminate this contract without liability or in its discretion deduct from the contract price or consideration the
                      full amount of the commission, percentage, brokerage, or contingent fee.
BACK 02-093 (12/93)
   Attachment 5.3                           APPENDIX B2
                                      INDEMNITY AND INSURANCE


Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any
claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The
Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the
independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent
error or omission of the Contractor and the independent negligence of the Contracting agency, the
indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.
“Contractor” and “Contracting agency”, as used within this and the following article, include the employees,
agents and other contractors who are directly responsible, respectively, to each. The term “independent
negligence” is negligence other than in the Contracting agency‟s selection, administration, monitoring, or
controlling of the Contractor and in approving or accepting the Contractor‟s work.

Article 2. Insurance

Without limiting Contractor's indemnification, it is agreed that Contractor shall purchase at its own expense
and maintain in force at all times during the performance of services under this agreement the following
policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum
acceptable limits. If the Contractor's policy contains higher limits, the state shall be entitled to coverage to
the extent of such higher limits. Certificates of Insurance must be furnished to the Contracting Officer prior
to beginning work and must provide for a 30-day prior notice of cancellation, nonrenewal or material change
of conditions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach
of this contract and shall be grounds for termination of the Contractor's services. All insurance policies shall
comply with, and be issued by insurers licensed to transact the business of insurance under AS 21.

           2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all
           employees engaged in work under this contract, coverage as required by AS 23.30.045, and;
           where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H.
           and Jones Act requirements. The policy must waive subrogation against the State.

           2.2 Commercial General Liability Insurance: covering all business premises and operations
           used by the Contractor in the performance of services under this agreement with minimum
           coverage limits of $300,000 combined single limit per occurrence.

           2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor
           in the performance of services under this agreement with minimum coverage limits of $300,000
           combined single limit per occurrence.

           2.4 Professional Liability Insurance: covering all errors, omissions or negligent acts in the
           performance of professional services under this agreement. Limits required per the following
           schedule:

                   Contract Amount                Minimum Required Limits

                   Under $100,000                 $300,000 per Occurrence/Annual Aggregate
                   $100,000-$499,999              $500,000 per Occurrence/Annual Aggregate
                   $500,000-$999,999              $1,000,000 per Occurrence/Annual Aggregate
                   $1,000,000 or over             Refer to Risk Management

   02-093 B2 (Rev. 10-95)
Attachment 6
                         SAMPLE PROPOSAL EVALUATION FORM
                      Residential Substance Abuse Treatment Services
                                    RFP #2001-2000-1998

All proposals will be reviewed for responsiveness and then evaluated using the criteria set out
herein.

Offeror – Person or Firm Name _________________________________________________
Evaluator - Name of PEC Member _______________________________________________
Date of Review ____________________

                             EVALUATION CRITERIA AND SCORING
               THE TOTAL NUMBER OF POINTS USED TO SCORE THIS PROPOSAL IS 100

Proposals will be evaluated against the questions set out below.

Understanding of the Project and Plan for Services (section 6.03), 30 percent
Maximum Point Value for this Section – 30 points

[a]     Has the offeror provided a table of contents and list of appendices in the Introduction?
[b]     Has the offeror demonstrated a thorough understanding of the purpose and scope of the
project (goals and objectives of the program)?
[c]     Has the offeror demonstrated that it understands the services and deliverables the State
expects it to provide?
[d]     Has the offeror demonstrated that it understands the State‟s time schedule and can meet
it?
[e]     Does the methodology depict a logical approach to fulfilling the requirements of the
RFP?
[f]     Does the methodology interface with the time schedule in the proposal?
[g]     Does the management plan support all of the project requirements and logically lead to
the deliverables required in the RFP? Including evaluation plan?
[h]     Is accountability completely and clearly defined?
[i]     Is the organization of the project team clear?
[j]     Does the management plan illustrate the lines of authority and communication?
[k]     Has the offeror gone beyond the minimum tasks necessary to meet the objectives of the
RFP?
[l]     Is the proposal practical and feasible.
[m]     Have any potential problems been identified? If so, are solutions proposed?
[n]     Does the proposal address in sufficient detail all of the items in Section Five of the RFP?
[o]     Has the offeror indicated the level of their ability to expand services should the need
arise?
[p]     How adequately does the proposal explain the direct, indirect, and subcontracted (if
applicable) costs associated with the performance of this service?
[q]     How appropriate are the costs to accomplish the services in the RFP?


Experience and Qualifications (section 6.04), 30 percent
Maximum Point Value for this Section – 30 points

Questions regarding key personnel.
[r]      Do the essential personnel assigned to implement and support the services have
experience in providing and completing similar services?
[s]      Do the descriptions of essential personnel demonstrate that they possess backgrounds
that would be desirable for individuals engaged in the work the project requires?
[t]      How extensive is the applicable experience and education (qualifications) of the essential
personnel designated to work on the project? Do they have appropriate licenses and/or
certifications?
[u]    Is the list of references current and sufficient to determine if minimum experience
requirements are met?
[v]    How well do all persons who will be working under the terms of the contract or
subcontract meet any applicable licensing requirements?

Questions regarding the key personnel or firm, if applicable.
[w]    Has the firm addressed all issues in section 2.07 (i.e., prior experience and certifications,
etc)?
[x]    How well is accountability completely and clearly defined?
[y]    Did the offeror provide clear organizational charts, etc.? Is the organization of the project
team and support staff depicted in a logical manner?
[z]    How well does the management plan illustrate the lines of authority and communication?
[aa]   Did the offeror include copies of company policies? Are the policies well-written and
easy to understand?
[bb]   How successful is the general history of the firm regarding timely and successful
completion of projects and provision of services?
[cc]   If a subcontractor will perform work on the project, how well do they measure up to the
evaluation used for the offeror?
[dd]   Has the offeror provided copies of the contracts for subcontracted services, or clearly
defined and explained the services to be provided by any subcontracting arrangements? (see
section 1.13)
[ee]   Has the offeror (or subcontractor) had previous contracts that resulted in non-
performance, problems, or default of contracts?
[ff]   Has the offeror provided the required litigation history details? (see section 6.04[c])


7.01 TECHNICAL PROPOSAL EVALUATION (see questions above):
       Understanding of Work to be Performed and Plan for Services
                                                                  Zero to 30 Points _____
       Experience and Qualifications
                                                                  Zero to 30 Points _____

7.02 COST PROPOSAL EVALUATION
Calculated based on section 6.05 response.
See sections 2.12 - 2.17 for detail calculation and adjustment
                                                                             30 Max. Points _____

7.03 ALASKA OFFEROR‟S PREFERENCE
If a proposer qualifies for the Alaska Bidder Preference,
the proposer will receive an Alaska Offeror‟s Preference.
The preference will be added to the overall evaluation score
of each Alaska offeror. (section 6.06)
                                                                         (Zero or) 10 Points _____


                                                                          TOTAL POINTS ______
Attachment 7

       CERTIFICATION OF ENTITLEMENT TO THE ALASKA BIDDER PREFERENCE

1.      I am the Offeror or a duly authorized agent of the Offeror and I certify that the Offeror is
entitled to the Alaska Bidder Preference. I know and understand that the Alaska Bidder
Preference provides for substantial benefits which could be favorable to the Offeror and which
could affect the award of the Request for Proposals to the Offeror‟s benefit. I am aware that
falsely claiming the Alaska Bidder Preference is a violation of the State of Alaska Procurement
Code (AS 36.30) and may be cause for felony prosecution and conviction.

I offer the following evidence or statements in support of my Certification of Entitlement to the
Alaska Bidder Preference. As of the closing date of the Request for Proposals, the Offeror
holds a valid Alaska business license in one of the following forms:

       (a)     a cancelled check for the business license fee;
       (b)     a copy of a business license application with a receipt date stamp form the
               State‟s business license office;
       (c)     a receipt from the State‟s business license office for the license fee;
       (d)     the Offeror‟s valid business license certificate;
       (e)     a sworn notarized affidavit that the Offeror has applied and paid for a business
               license.

2.     The Offeror is submitting its offer under the name as it appears on the Offeror‟s current
Alaska business license.

3.      The Offeror has maintained a place of business within the State of Alaska staffed by the
Offeror or an employee of the Offeror for a period of six (6) months immediately preceding the
closing date of the Request for Proposals.

4.      The Offeror is incorporated or qualified to do business under the laws of the State, is a
sole proprietorship, and the proprietor is a resident of the State, or is a partnership, and all
partners are residents of the State; and,

In order to be considered an Alaska Bidder and entitled to the Alaska Bidder Preference, a
limited liability company (LLC) organized under AS 10.50.010-10.50.995 must meet the
requirements of AS 36.30.170(b) and the manager of the LLC must be a resident of the State of
Alaska.


____________________________________________________ ____________________
Signature of Offeror or Offeror‟s Authorized Agent   Date

___________________________________________________
Printed Name
Attachment 8
                                              State of Alaska
                                         Department of Corrections
                                       REQUEST FOR CLEARANCE
                                                     for
                                Contractor/Contract Staff Background Checks

Date:________________

Applicant Name: _______________________________________________________________________
Mailing Address: _______________________________________________________________________
Purpose of this check:___________________________________________________________________
Date of Birth:___________________________         Social Security # : ______________________________
Alaska driver‟s license #:__________________
Other states applicant has resided in and the dates:____________________________________________
_____________________________________________________________________________________

Prior criminal history (including the state the offense occurred in) ________________________________
________________________________________________________________________________ ____

Is applicant currently on probation or parole? _______If yes, where?______________________________

Does applicant have any relatives or acquaintances presently incarcerated in Alaska or under the Dept. of
Corrections supervision?_____ If yes, state the person‟s name/location:
_____________________________________________________________________________________

Clearance requested by (Contractor):_______________________________________________________
Address:____________________________________________________ Phone:___________________

The information that I have provided is true and accurate to the best of my knowledge. I authorize the
Department of Corrections to perform a background investigation for any and all prior convictions or current
warrants.

Signature of applicant:_______________________________________ Date:______________________

Contractor‟s signature:_______________________________________ Date:______________________

             * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
APSIN/WANTS:            Clear:______ Wants:______ See Attached:______
NCIC/WANTS:             Clear:______ Wants:______ See Attached:______
Criminal History Check (Alaska)       No record found:______     See Attached:______
Criminal History Check (other states) No record found:______     See Attached:______

Approved by:____________________________________                          Date: _____________________
       Contract Oversight Officer/Superintendent,
              Division of Institutions

Request Granted:______       Request Denied:______
Reason for denial:______________________________________________________________________

DOC Staff Signature/Title:___________________________________________ Date: _______________
Attachment 9
        State of Alaska                              Index: 202.01               Page 1 of 7
   Department of Corrections                         Effective Date: 7-25-91
            Policies
                                                     Distribution: A, B, C
        and Procedures
Approved by: Lloyd Hames                             Chapter: Personnel
             Commissioner

Subject:                     Code of Ethics and Standards of Conduct

I.     AUTHORITY

       In accordance with AS 44.28.030, AS 33.30.021 and 22 AAC 05.155, the Department of Corrections
       will establish and maintain a manual of policies and procedures to interpret and implement the
       statutory and regulatory duties of the department.

II.    REFERENCES

       Alaska Administrative Code
        13 AAC 85.230(5)(d)       Correctional, Probation and Parole Officer Code of Ethics

       Manual of Standards for Adult Correctional Institutions, 1988
        Standard: 204070

       Manual of Standards for Adult Local Detention Facilities, 1988
        Standard: 2-5064

       Manual of Standards for the Administration of Correctional Agencies, 1988
        Standard: 90

       Manual of Standards for Adult Probation and Parole Field Services, 1988
        Standards: 203050 and 2-3051

III.   PURPOSE

       To establish the Department’s Standards of Conduct and Code of Ethics required of all full-time,
       part-time and contractual employees, who provide direct services.

IV.    APPLICATION

       Standards of Conduct, Conflict of Interest, Confidential Information apply to all employees and
       contractors regardless of position. Code of Ethics applies to all employees and contractors charged
       with the custody and/or reformation of offenders.

V.     DEFINITIONS

       A.      Code of Ethics: A set of statements conforming to the Code of Ethics stipulated in 13 AAC
               85.230(5)(d) and subscribed to in its entirety by the Alaska Department of Corrections.
Effective Date: 7-25-91                             Index#: 202.01                                  Page 2
Subject: Code of Ethics and Standards of Conduct



        B.       Conflict of Interest: To engage in or accept employment or render services for personal gain
                 when the employment or service is incompatible with, is in conflict with or appears to be in
                 conflict with, the proper discharge of the emplyee’s or contractor’s official duties.

        C.       Employee: Any person employed full or part-time by the Department.

        D.       Standard of Conduct: A set of rules describing expected and acceptable professional
                 behavior for all employees.

        E.       Undue Familiarity: Developing or attempting to develop, an intimate, personal, or financial
                 relationship with a prisoner, probationer, or parolee, or otherwise failing to maintain an
                 apropriate professional relationship.

        F.       Immediate Family: Spouse, blood relation up to and including the second degree of kindred
                 (for example: parents, grandparents, children and grandchildren), and regular household
                 members.

VI.     POLICY

        All full-time, part-time and contractual employees must abide by the following standards. Violations
        of these standards, whether through ignorance, carelessness or willful action, shall be considered
        grounds for disciplinary action or in the case of a contractual employee, removal from the facility.

        A.       Standards of Conduct

                 Except as expressly noted, employees must adhere to the following:

                 1.      Employees shall conduct themselves in their official capacities in a manner which
                         maintains the integrity of the Department. Employees will strive to keep their private
                         lives above reproach, maintaining a level of moral conduct which sets an example of
                         good citizenship to all. Employees must guard against placing themselves in
                         positions in which any person could expect special consideration, or in which the
                         public could reasonably assume that special consideration was given in the
                         performance of assigned duties.

                 2.      Employees shall report for duty punctually at the time and place directed and shall be
                         physically and mentally fit to perform their duties. Class I employees of facilities
                         shall report sick leave or other non-scheduled absence at least four hours before the
                         scheduled shift is to begin. Employees shall not leave their posts, duty stations or
                         assignments unless officially relieved of duty or they have obtained permission of the
                         supervisor.

                 3.      Employees are expected to devote full attention to their job assignments. Employees
                         shall not engage in activities which may cause them to neglect or to be inattentive to
                         their duties.
Effective Date: 7-25-91                             Index#: 202.01                                   Page 3
Subject: Code of Ethics and Standards of Conduct

                 4.      All employees are charged with the custody, security and reformation of offenders in
                         accordance with Department policy and procedure. Employees are expected to
                         maintain a professional demeanor in their dealings with offenders and other
                         employees.

                 5.      Employees assigned to escort offenders will travel only to and from authorized
                         destinations without any unauthorized stops.

                 6.      The use of indecent, abusive or profane language towards offenders and/or other
                         employees is prohibited.

                 7.      An employee may not strike or lay hands on an offender unless it be in self defense,
                         making an arrest, preventing an escape, preventing injury to a person or property, or
                         to quell a disturbance.

                 8.      Undue familiarity with offenders is prohibited. The Department will not tolerate
                         sexual impropriety between an employee and an offender in custody or under
                         supervision. There will be no exceptions, there are no degrees of sexual impropriety;
                         any contact with an offender which may be reasonably characterized as being of an
                         intimate or sexual nature will be regarded as sexual misconduct. Sexual misconduct
                         between a Department employee and an offender is an offense that so conflicts with
                         the responsibilities of employment in the Department that it must be considered a
                         major offense, that is, an offense so serious that its commission justifies immediate
                         discharge without progressive discipline.

                 9.      It is the responsibility of all employees to prevent escapes and other major incidents.
                         Any employee aiding or assisting, willfully or negligently, in the escape or walkaway
                         of a prisoner may be subject to termination and/or criminal prosecution.

                 10.     Employees must carry their Department identification card at all times while on duty.
                         Employees shall not use their official position, identification cards or badges for
                         personal or financial gain, for obtaining privileges not otherwise available to them
                         except in the course of duty, or for avoiding consequences of illegal acts.

                 11.     Employees shall not engage in any other employment during those hours scheduled to
                         work for the State and Department. Employees other than contractual employees
                         desiring to engage in off-duty employment shall request in writing the permission of
                         their Superintendent or Office Head, the approval of the Regional Director and the
                         Director of Administrative Services on form 03-202, Ethics Disclosure Form –
                         Outside Employment or Services Notification prior to the commencement of such
                         activities. Outside employment may be disallowed. Changes in outside employment
                         shall be reported as they occur.

                 12.     Employees are prohibited from reporting to duty while under the influence of
                         controlled substances, narcotics, anabolic steroids, hallucinogens or intoxicants and
                         are further prohibited from ingesting said substances during the course of duty.
Effective Date: 7-25-91                              Index#: 202.01                                     Page 4
Subject: Code of Ethics and Standards of Conduct

                         In the event that such substances are prescribed as medication for an employee by a
                         licensed physician or dentist, the employee shall – prior to reporting to duty under the
                         influence of the medication – provide the supervisor with a copy of the prescription
                         and a written notice from the prescribing physician or dentist that the medication will
                         not impair functioning on duty. The supervisor may seek a second opinion from
                         Departmental medical personnel.

                         Employees in correctional facilities shall not carry such medications on their person
                         while on duty.

                 13.     Employees shall not convey any item or communication to or from any offender
                         except when necessary to transact Departmental business as determined by the
                         facility manager. Employees are obligated to be alert to detect contraband articles
                         and to report their presence verbally and in writing to the facility manager.

                 14.     Employees shall not attempt to influence or coerce other employees to violate these
                         standards or to engage in conduct which would create a justifiable impression that the
                         public trust was being violated.

                 15.     Employees shall promptly obey lawful orders given by superiors. If an order is in
                         conflict with a previous order or directive, the employee shall respectfully inform the
                         issuing supervisor of the conflict. If the supervisor does not retract or alter the order,
                         the order shall stand. However, an employee shall not obey an order which the
                         employee knows, or should know, would require them to commit an unlawful act.

                 16.     Employees shall truthfully answer all questions specifically directed to them
                         regarding departmental business.

                 17.     Reports and logs submitted by employees shall be truthful and complete. No
                         employee shall knowingly enter or cause to be entered, an inaccurate, false or
                         improper information.

                 18.     Property or evidence which has been discovered, gathered or received in connection
                         with departmental procedures. Employees shall not convert to their own use,
                         conceal, falsify, destroy, remove, tamper with or withhold any property or evidence
                         in connection which a departmental action.

                 19.     Employees are expected to obey all federal, state and local laws. A criminal
                         conviction may result in disciplinary action or, in the case of contractual employees,
                         removal from the facility.

                 20.     Employees are subject to disciplinary action for violating any departmental policy,
                         directive, or lawful order from a supervisor.
Effective Date: 7-25-91                              Index#: 202.01                                    Page 5
Subject: Code of Ethics and Standards of Conduct

        B.       Conflict of Interest

                 1.      Conflicts of interest which are substantial and material are prohibited. A public
                         office is a public trust. Independent pursuits are not discouraged so long as those
                         pursuits are arranged so that employees do not benefit financially or personally from
                         their actions as public employees.

                 2.      Employees may not use their positions for personal gain or to give unwarranted
                         benefit or treatment to any person. Specifically, employees may not use their official
                         positions to secure employment or contracts, accept pay from anyone other than the
                         State for performance of official duties, or take or withhold official action on a matter
                         in which they have a personal or financial interest.

                 3.      Employees are prohibited from using State time, equipment, property or facilities for
                         their own personal or financial benefit.

                 4.      Supervisors may not coerce subordinates for personal or financial benefit.

                 5.      Public employees may not solicit or accept gifts which benefit the employee’s
                         personal or financial interest if it can be reasonably inferred that the gift is intended
                         to influence the employee’s action or judgment. “Gifts” include money, items of
                         value, services, loans, travel, entertainment, hospitality and employment. Even if a
                         gift is acceptable, it may have to be reported. When any gift with a value in excess of
                         $50 is received, the employee must report the gift to the Director of Administrative
                         Services within 30 days of receipt. The restriction on gifts does not apply to lawful
                         campaign contributions.

                 6.      No public employee whose action or inaction can affect the award or administration
                         of a State grant, contract, lease or loan may apply for, be a party to, receive, or have
                         an interest in the State grant, contract, lease or loan. This prohibition also applies to
                         immediate family members. However, employees or immediate family members
                         may apply for or be a party to a competitively solicited State grant, contract, or lease
                         so long as they do not take official action with respect to the award or administration
                         of th grant, contract or lease.

        C.       Disclosure of Information

                 1.      No former or current employee may use or disclose any information gained from
                         State employment when that use or disclosure could result in a financial or personal
                         benefit to the employee or an immediate family member, unless that information has
                         already been disseminated to the public.

                 2.      No former or current employee may use or disclose confidential information acquired
                         during employment.
Effective Date: 7-25-91                            Index#: 202.01                                  Page 6
Subject: Code of Ethics and Standards of Conduct

        D.       Code of Ethics

                 The Alaska Department of Corrections subscribes in its entirety to the Code of Ethics
                 adopted by the Alaska Police Standards Council. Any violation of this code may result in
                 disciplinary action. See attached Form 20-202.01(b), Correctional, Probation, and Parole
                 Officer Code of Ethics 13 AAC 85.230(5)(d).

VII.    PROCEDURES

        A.       Distribution of Material

                 The facility personnel officer shall provide each new employee with a copy of this document.
                 Each employee will read and acknowledge understanding of this policy by signing Form
                 20.201.01(a), Employee Standards of Conduct (Acknowledgement of Receipt and
                 Understanding). If the employee does not understand any section of this policy it will be
                 explained by the personnel officer and/or supervisor. All current employees will be made
                 familiar with the contents of this document. A copy of this document shall be posted at all
                 work locations.

        B.       Training

                 The contents of this policy shall be included in all basic correctional training classes
                 presented by the department.

VIII.   IMPLEMENTATION

        The policy and procedure is effective on the date signed by the Commissioner.

                 /s/ Lloyd Hames, Commissioner
                 7/25/91
           CORRECTIONAL, PROBATION, AND PAROLE OFFICER CODE OF ETHICS

                                           13 AAC 85.230(5)(D)

As a correctional, probation, or parole officer, my fundamental duty is to respect the dignity and
individuality of all people, to provide professional and compassionate service, and to be unfailingly
honest. I will not discriminate against any person on the basis of race, religion, color, national origin,
sex, age, physical or mental disability, marital status, changes in marital status, pregnancy or parenthood,
and will respect and protect the civil and legal rights of all inmates, probationers, and parolees. I will
respect the right of the public to be safeguarded from criminal activity, and will be diligent in recording
and making available for review all case information that could contr9ibute to sound decisions affecting
the public safety, or an inmate, probationer or parolee. I will maintain the integrity of private
information, and will neither seek personal data beyond that needed to perform my duties, nor reveal
case information to anyone not having a proper professional use for the information. In making public
statements, I will clearly distinguish between those that are my personal views and those that are made
on behalf of the agency. I will not use my official position to secure privileges or advantages for myself,
and will not accept any gift or favor that implies an obligation inconsistent with the objective exercise of
my professional duties. I will not act in my official capacity in any matter in which I have a personal
interest that could in the least degree impair my objectivity. I will not engage in undue familiarity with
inmates, probationers, or parolees. I will report any corrupt or unethical behavior of a fellow
correctional, probation, or parole officer that could affect either an inmate, probationer, or parolee, or the
integrity of the agency, but will not make statements critical of colleagues or other criminal justice
agencies unless the underlying facts are verifiable. I will respect the importance of, and cooperate with,
all elements of the criminal justice system, and will develop relationships with colleagues to promote
mutual respect for the profession and improvement of the quality of service provided.

20-202.01(b)

G:\contract\forms\P&P202.01.doc
Attachment # 10
                            DEPARTMENT OF CORRECTIONS
                         DIVISION OF PROGRAMS/INSTITUTIONS

                  INMATE SUBSTANCE TREATMENT (ISAT) SERVICES

                                  STATEMENT OF BELIEFS

       A.    Chemical Dependency is an involuntary, multi-faceted disease which affects an
             individual physically, psychologically, cognitively, spiritually and emotionally. It is
             characterized by loss of control and a need to use again in spite of past and
             probable future consequences, and is further characterized by a tendency to
             relapse.

       B.    Although a chemically dependent individual may not be responsible for his
             disease, he is responsible for his own recovery.

       C.    The primary goal of treatment is to encourage and support the individual to
             become and remain abstinent.

       D.    Substance abuse treatment is enhanced by consistent participation in a positive
             support group. A "positive support group" means a group of recovering
             alcoholics or addicts who meet on a regular basis and whose meetings are
             based on written principles which support a plan of recovery.

       E.    The treatment of chemical dependency must incorporate the concept of
             abstinence.

By signing below, the offeror certifies agreement with this Department of Corrections'
Statement of Beliefs for Inmate Substance Abuse Treatment Services and agrees to adhere to
this treatment philosophy.


___________________________________________
Agency/Organization/Individual

___________________________________________
___________________________________________
___________________________________________


___________________________________________                     __________________
Signature (must be sworn before a notary public)                Date
Attachment #11
                  Inmate Substance Abuse Program (ISAP)
      BASIC ALCOHOL AND DRUG EDUCATION ATTENDANCE RECORD

Attendee's Name:                                                           OBSCIS #:
Client/Contact #:                              Institution:
Address:                                                                   FAX:

The above named inmate has attend the following Basic Alcohol and Drug Education sessions:

     DATE                         TOPIC               DATE                  TOPIC




THE FOLLOWING TOPICS LISTED BELOW MUST BE COVERED IN ALL ISAP EDUCATION PROGRAMS WITHIN DOC'S
INSTITUTIONS. THE PROGRAMS ARE NOT LIMITED TO THESE TOPICS BUT MUST INCLUDE THEM FOR A TOTAL OF 20
HOURS (MINIMUM) OF SUBSTANCE ABUSE EDUCATION:


                                            NOT
CHECK:                      COMPLETED     COMPLETED
                                                 1. Disease Concept
                                                 2. Pharmacology/Physical Aspects
                                                     a. Alcohol
                                                     b. Marijuana
                                                     c. Cocaine
                                                 3. Denial/Criminal Thinking Errors
                                                 4. Introduction to 12-Step Programs
                                                 5. AIDS/STD's/Infectious Diseases
                                                 6. Fetal Alcohol Syndrome (FAS)
                                                 7. Relapse Prevention
                                                 8. Recovery
                                                     a. Family Dynamics
                                                     b. Cultural Issues
                                                     c. Gender Issues
                                                 9. Post Acute Withdrawal Symptoms (PAWS)

COUNSELOR SIGNATURE:                                            DATE:
    Consent To Release Confidential Information (Reverse Side) Must Be Signed.


Department of Corrections                                                                     (Over)
Division of Programs
              CONSENT TO RELEASE CONFIDENTIAL INFORMATION

I,                                                 , grant permission for the
                  (Client Name)

                                            to release to
         (Releasing Agency)                                       (Receiving Agency)


the following information:



This information will be released for the following purpose:



                  This release will expire:



This release is given voluntarily, in writing, for the above stated purposes. This consent may be revoked
by me, in writing, at any time except to the extent that action has been taken up to that time.

Date                          Client Signature

Date                          Staff Signature

                                    Client Date of Birth

                                     STATEMENT OF CONFIDENTIALITY

This information has been disclosed to you from records protected by Federal confidentiality rules (42
CFR, Part 2). The Federal rules prohibit you from making any further disclosure of this information
unless further disclosure is expressly permitted by the written consent of the person to whom it
pertains or as otherwise permitted by 42 CFR, Part 2. A general authorization for the release of
medical or other information is NOT sufficient for this purpose. The Federal rules restrict any use of
the information to criminally investigate or prosecute any alcohol or drug patient.
Attachment 13
                            DEPARTMENT OF CORRECTIONS
                    INMATE SUBSTANCE ABUSE TREATMENT PROGRAM
                                DISCHARGE SUMMARY

CLIENT NAME:          ________________________________ DOB: ___________________________

CLIENT CASE #:        ________________________ OBSICS #: ______________________________

FACILITY:       ______________________________ ADMIT DATE: ___________________________

DISCHARGE DATE: ________________ TYPE OF DISCHARGE: ___________________________

AFTERCARE RECOMMENDATION (S):                _____________________________________________

_____________________________________________________________________________________

DEMOGRAPHICS:         _________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

INITIAL ASSESSMENT: _______________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

TREATMENT SUMMARY:              __________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

FINAL ASSESSMENT:               __________________________________________________________

_____________________________________________________________________________________

CLIENT HOME ADDRESS:            __________________________________________________________

TELEPHONE NUMBER:               ___________________________

COUNSELOR: ____________________              _________________________ DATE: _____________
                   Print Name                          Signature
SUPERVISOR: ____________________             _________________________ DATE: _____________
                   Print Name                          Signature
Attachment # 15
               Residential Substance Abuse Treatment Program Services

                                 MONTHLY AGENCY INVOICE


Agency                                        Billing Period

Institution                                   Contract #


              COUNSELOR NAME                  TOTAL HOURS TOTAL COST
                                                          $
                                                          $
                                                          $
                                                          $
                                                          $
              TOTAL MONTHLY CHARGE


CERTIFICATIONS:


Agency Financial Officer                                         Date

Contract Action Officer                                          Date

DOC Subs. Abuse Program Coord.         Date
Attachment 16
                            Residential Substance Abuse Treatment Program Services

                                  MONTHLY STATISTICAL AND BILLING REPORT
                                             Individual Counselor


Counselor                                               Agency

Institution                                             Billing Month

Contract #

  SERVICE CATEGORY                            TOTAL HOURS      HOURLY RATE MONTHLY TOTAL
  Individual
  Counseling/Assessment/Referral
  Education/Group
  Program Consultation (w/DOC
  Staff)
  Case Conf/Pgm Planning (at
  home agency)
  MONTHLY TOTALS
                                                                             $


Clients Served:

                                ACTIVITY                         # CLIENTS
                                Individual Counseling
                                Group/Education




Counselor Signature                                           Date



Contract Action Officer                                       Date




Department of Corrections                                                            (Over)
Division of Programs
Department of Corrections   (Over)
Division of Programs

				
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