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					Lancashire Safeguarding and
Protecting Children in Sport



              Includes:

 Lancashire Sport Strategic Statement

                 And

Safeguarding Practices and Procedures

 January 2007 (updated October 2009)
Contents Page


1) Context                                                                           4

2) Strategic Statement                                                               5

3) Practices and Procedures                                                          6

   A. Scope of the Practices                                                         7

   B. Who do the Practices and Procedures Apply to?                                  7

   C. Child Protection Statement and Promise                                         8-9

   D. Dealing with Concerns about a Childs Safety or Welfare                         10

   E. Designated Staff with Responsibility for Safeguarding and Protecting Children 11-13



   F. Guidance for Practice and Behaviour                                         14-20

   G. Dealing with Disclosure of Abuse and Procedure for Reporting Concerns       21-24

   H. Reporting and Dealing with Allegations of Abuse against Members of Staff     25-33



   I.   Recruitment and Selection Procedures                                      34-38




                                                                                          2
                                  Appendices

1. Lancashire Safeguarding Children‟s Contacts

2. Grounds, Types and Indicators of Abuse

3. Child Protection Report Form

4. Procedures for Reporting Concerns

5. Photography / Film Consent Form

6. Governing Body Contacts

7. Travel checklists and consent form

8. Complaints Procedure

9. Photography Registration Form




                      Date of last review           June 2007

                      Date of this review          October 2009


                         Reviewed by
                                                 Partnership Board

                      Date of next review           June 2011




                                                                     3
1. Context

Lancashire Sport Partnership is one of 49 County Sports Partnerships in England and is a
network of organisations with a shared interest in promoting and supporting participation in
sport and physical activity.


Over the past 2 years significant change has taken place within sport nationally and
regionally. These changes have brought about a new impetus and commitment to county
sports partnerships, which in turn has lead to the creation of a clearly defined role for
partnerships up and down the country. The stated role, that “partnerships should be
committed to developing a high quality, single system for people to benefit from sport”, is
supported by three main core functions for county sports partnerships. These are:


      Strategic Planning and Co-ordination
      Performance Management
      Marketing and Communication


This more strategic role for the county sports partnership has led to less „direct delivery‟ of
services and activities to children and young people and placed a greater emphasis on co-
ordination, enabling and supporting partner agencies and stakeholders to deliver services on
the ground through the delivery system for sport.


Although Lancashire Sport Partnership is well positioned to embrace a more strategic role in
developing sport, the partnership continues to „deliver‟ the following key services direct to
children and young people: the Lancashire Youth Games, Lancashire Volunteers
Programme and Sport Unlimited.


Therefore set within the wider context above this document aims to satisfy two objectives.
These are:
   a) To present Lancashire Sport Partnerships Strategic intent with regard to the
       safeguarding and protecting children in sport


   b) To present clear internal practices and procedures that have been put in place to
       safeguard children and young people and procedures for dealing with concerns




                                                                                             4
         about physical, sexual or emotional abuse of children or their neglect, as well as
         serious poor practice, that may arise within the Lancashire Youth Games, Lancashire
         Volunteer Programme and Sport Unlimited, or may otherwise come to the attention of
         Lancashire Sport Partnership.


2. Lancashire Sport Partnership Strategic Statement

Lancashire Sports Partnership is committed to promoting the safety and welfare of children
and young people engaged in sporting activities locally. It aims to contribute to safeguarding
children and young people by:


         Continuing the work with achieving Advanced Standards for Safeguarding and
          Protecting Children in Sport (CPSU 2002)
         Implementing and demonstrating best safeguarding practice when core staff,
          volunteers or others are providing services, activities and programmes for children
          and young people
         Continue developing the work of the Lancashire Safeguarding Children in Sport
          Group, working with partners to establish and implement agreed, consistent
          minimum safeguarding standards for sports activities locally
         Requiring those individuals or organisations that are funded or commissioned by or
          through Lancashire Sport Partnership to provide any services for children and
          young people to effectively address safeguarding requirements
         Maximising its influence to promote safeguarding practice and principles within its
          wider partnership roles and relationships


The Lancashire Sport Board endorses these aims, supports Lancashire Sport Partnership in
this work and the development of a partnership action plan.




                                                                                            5
Practices and Procedures




                           6
A. Scope of the Practices and Procedures

The Local Safeguarding Children Board‟s (LSCB‟s) within Lancashire have developed
policies and procedures to safeguard and promote the welfare of children and young people,
which detail the process that will be followed by statutory agencies and other organisations
when a child protection referral is made. Such procedures are dependant upon organisations
providing contact with children having effective recognition and referral systems. The
following Lancashire Sport procedures seek to ensure that everyone involved with the
Lancashire Youth Games, Lancashire Volunteer Programme and Sport Unlimited activities
managed by Lancashire Sport Partnership are clear with regard to their understanding of
their child welfare and protection roles and responsibilities and that there is a clear and
effective referral system.


B. Who do the Practices and Procedures Apply to?

This policy applies to all people and organisations that work for, deliver services for or are
deployed by Lancashire Sport Core Service Team in any capacity either paid or unpaid. For
the purpose of this document the word „agent‟ or „agents‟ will be used to define this grouping
of individuals and organisations as appropriate. It is considered that the following groups of
people or organisations will be covered by the terms „agent‟ or „agents‟:


          Coaches, officials, administrators, tutors and other individuals (paid or unpaid)
           under contract and or deployed by Lancashire Sport Core Service Team


          Volunteers (paid or unpaid) working on behalf of Lancashire Sport Core Service
           Team and volunteers recruited onto the Lancashire Volunteer Programme


          Employees from partner organisations working on behalf of Lancashire Sport or
           participating in joint initiatives between Lancashire Sport and its partner
           organizations eg. Lancashire Youth Games.


The above list is not meant to be exhaustive and application of the policy to groups and
individuals will be determined on each occasion that Lancashire Sport or its agent interacts
with young people.




                                                                                            7
C. Child Protection Policy Statement
The NSPCC Child Protection in Sport Unit (CPSU) has produced standards for safeguarding
and protecting children in sport. Lancashire Sport Partnership declares a commitment to
adopt these standards in the development of local policy and procedures.

Child Protection Promise

Lancashire Sport Partnership will accept the moral and legal responsibility to provide a duty
of care, safeguard welfare and a right to protection from abuse, for young people, especially
vulnerable groups, irrespective of age, culture, disability, gender, language, ethnic origin,
religious belief and sexual identity.


Lancashire Sport Partnership will:


          Respect and promote the rights, wishes and feelings of young people and
           vulnerable adults


          Continue to improve practices post achieving Advanced Standards for
           Safeguarding and Protecting Children in Sport (CPSU 2002)


          Provide training and ongoing support to its agents involved in the delivery of
           Lancashire Sport Partnership services involving young people, to ensure best
           practice is adopted to safeguard and protect children and young people from
           abuse and reduce the likelihood of allegations being made.


          Implement and demonstrate best safeguarding practice when core staff,
           volunteers or others are providing services, activities and programmes for
           children and young people


          Require all staff, coaches, volunteers and administrators in sport to abide by the
           Codes of Conducts as set out by the appropriate Governing Body of Sport.


          Require all its agents to adopt this policy and apply it to their own activities.




                                                                                                8
   Respond to any allegations, incidents and concerns appropriately and implement
    the appropriate disciplinary and appeals procedures.


   Share information on areas of concern with statutory agencies and relevant
    partners as quickly and as effectively as possible.


   Ensure that all incidents of poor practice and allegations or incidents of abuse will
    be taken seriously and responded to swiftly and appropriately.


   Require all agents, where appropriate, to complete the minimum operating
    standard courses that are offered through Lancashire Sport Partnership training
    and development.


   Require all agents to complete, an enhanced CRB check prior to commencing
    employment / roles of responsibility.


   Require all focus clubs to have a child protection policy in line with the relevant
    National Governing Body guidance.


   Require all focus clubs to have achieved or be working towards achieving NGB
    club accreditation or Clubmark.


   Share information on training opportunities to all agents.




                                                                                       9
`

D. Dealing with Concerns about a Childs Safety or Welfare
Lancashire Sport Partnership accepts the moral and legal responsibility to provide a duty of
care, safeguard welfare and a right to protection from abuse for all young people, especially
vulnerable groups.
Throughout these practices and procedures, reference is made to “children and young
people”. This term is used to mean “those under the age of 18”. The partnership recognises
that some adults are also vulnerable to abuse, accordingly, the procedures may be applied
(with appropriate adaptations) to allegations of abuse and the protection of vulnerable adults.
A “vulnerable adult” is defined as an adult aged 18 or over with a reduced capacity to give
consent to the disclosure of abuse allegations or suspicions due to a mental condition,
disability or illness.
In developing the practices and procedures, Lancashire Sport Partnership has consulted
with, and takes account of, guidance issued by the Child Protection in Sport Unit and other
relevant bodies and groups. These procedures have been developed in cooperation with
the Local Safeguarding Children Board (LSCB).
The Partnership          will refer concerns that a child or young person might be at risk of
significant harm to the Children‟s Social Care Services Initial Assessment Team for the
child‟s area of residence or seek advice from the Out of Hours Emergency Duty Team on
0845 602 1043. Contact details for all relevant Socials Services Teams, Police and other
useful contact details can be found at Appendix 1.
Lancashire Sport Partnership Board has a nominated Board Member with special
responsibility for child protection issues. They are the Chair of the Lancashire Safeguarding
Children in Sport Group (LSCSG) and have undertaken appropriate training.
The Chief Executive and all Core Service Team staff have received adequate training to
familiarise themselves with safeguarding and child protection issues and responsibilities and
the partnerships practices and procedures, with refresher training at least every 2 years.
There will be a senior member of the core service management team with special
responsibility for safeguarding and protecting children and young people and they will
support the Designated Lead Child Protection Officer (DLCPO). They shall be assisted by
other members of staff with responsibility for child protection. See section E for further
details.




                                                                                            10
The partnership board will receive from the designated senior member of staff with lead
responsibility for child protection an annual report which reviews how the duties have been
discharged.




E. Designated Staff with Responsibility for Safeguarding and
   Protecting Children

Staff Member with Lead Responsibility (Designated Lead Child Protection Officer)

The designated member of the team with lead responsibility for safeguarding and protecting
children and young people issues is the Compliance Officer Mark Stephenson based at
Lancashire Sport Partnership, Darwen House, Walker Business Park, Guide, Blackburn,
BB1 2QE, Tel: 01254 584012 email: mstephenson@lancashiresport.org.uk.

This person is a member the Lancashire Sport Business Team. He has a key duty to take
lead responsibility for raising awareness within the core service team staff and volunteers of
issues relating to the welfare of children and young people, and the promotion of a safe
environment for the children and young people which the partnership engages.

He has received training in child protection issues and inter-agency working, as required by
the Local Safeguarding Children Board (LSCB) and the Child Protection in Sport Unit and
will receive refresher training at least every 2 years.     He should keep up to date with
developments in child protection issues.

The Designated Lead Child Protection Officer is responsible for:

        Receiving and managing referrals about poor practice and possible child abuse

        Overseeing the referral of cases of suspected abuse or allegations to Lancashire
         Children‟s Social Care Services and/or Police

        Ensuring that appropriate actions are undertaken with respect to disciplinary
         procedures for allegations against members of staff.

        Providing advice and support to other staff on issues relating to child protection




                                                                                              11
            Maintaining a proper record of any child protection referral, complaint or concern
             (even where that concern does not lead to a referral)

            Ensuring that parents of children and young people engaged on the young
             volunteer programme and / or Lancashire Youth Games are aware of the
             partnerships child protection policy

            Liaising with the Children‟s Integrated Services Child Protection Officer (Education),
             LSCB and other appropriate agencies

            Implement all objectives of the partnerships strategic statement of intent

            Ensuring that staff receive basic training in safeguarding and child protection issues
             and are aware of the partnerships child protection procedures.

The designated senior member of staff will provide an annual report to the partnership Board
setting out how the partnership has discharged its duties. She is responsible for reporting
deficiencies in procedure or policy identified by the LSCB (or others), together with learning
and implications arising from cases, to the partnership Board at the earliest opportunity.

Deputy Child Protection Officer

The senior members of staff designated with responsibility for safeguarding and protecting
children and young people issues are:

Sarah Barton, Business Manager based at Lancashire Sport Partnership, Darwen House,
Walker       Business    Park,   Guide,   Blackburn,   BB1    2QE    tel:   01254   584022   email
sbarton@lancashiresport.org.uk

Jo Moss, Partnership Manager based at Lancashire Sport Partnership, Darwen House,
Walker Business Park, Guide, Blackburn, BB1 2QE tel: 01254 584069 email:
jmoss@lancashiresport.org.uk

These designated staff members:

              Deputise in the absence of the designated Lead Child Protection Officer
               (DLCPO)

              Will know how to make an appropriate referral




                                                                                                12
          Will be available to provide advice and support to other staff on issues relating to
           child protection

          Have particular responsibility to be available to listen to children and young
           people.

          Will deal with individual cases, including attending case conferences and review
           meetings as appropriate.

          Have received training in safeguarding and child protection issues and inter-
           agency working, as required by the LSCB, and will receive refresher training at
           least every 2 years

Designated Board Member

The designated Board Member is responsible for liaising with the Chief Executive and the
DLCPO over matters regarding safeguarding and child protection, including:

          Ensuring that the Partnership has procedures and policies which are consistent
           with the Local Safeguarding Children Board‟s procedures

          Ensuring that the Partnership Board considers the Partnerships policy on
           safeguarding and protecting children and young people each year

          Ensuring that each year the Partnership Board is informed of how the Partnership
           and its staff have complied with the policy, including but not limited to a report on
           the training that staff have undertaken.

The designated Board Member may also be a key link in the liaison between agencies such
as the Police and Children‟s Social Care Services in connection with allegations against the
Chief Executive or the DLCPO for safeguarding and child protection. This will not involve
undertaking any form of investigation, but will ensure good communication between the
parties and the provision of information to assist enquiries.

To assist in these duties, the designated Board Member shall receive appropriate training as
directed by the LSCB.




                                                                                             13
F. Guidance for Practice and Behaviour

Lancashire Sport Partnership recognises the following as definitions of abuse as defined in
the Working Together to Safeguard Children (HM Government 2006)


What is abuse and neglect?
Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a
child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a
family or in an institutional or community setting, by those known to them or, more rarely, by
a stranger. They may be abused by an adult or adults, or another child or children.
Physical Abuse
Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding,
drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also
be caused when a parent or carer fabricates the symptoms of, or deliberately induces,
illness in a child.


Emotional Abuse
Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe
and persistent adverse effects on the child‟s emotional development. It may involve
conveying to children that they are worthless or unloved, inadequate, or valued only insofar
as they meet the needs of another person. It may feature age or developmentally
inappropriate expectations being imposed on children. These may include interactions that
are beyond the child‟s developmental capability, as well as overprotection and limitation of
exploration and learning, or preventing the child participating in normal social interaction. It
may involve seeing or hearing the ill-treatment of another. It may involve serious bullying,
causing children frequently to feel frightened or in danger, or the exploitation or corruption of
children. Some level of emotional abuse is involved in all types of maltreatment of a child,
though it may occur alone.


Sexual Abuse
Sexual abuse involves forcing or enticing a child or young person to take part in sexual
activities, including prostitution, whether or not the child is aware of what is happening. The
activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex)
or non-penetrative acts. They may include non-contact activities, such as involving children




                                                                                              14
in looking at, or in the production of, sexual online images, watching sexual activities, or
encouraging children to behave in sexually inappropriate ways.


Neglect
Neglect is the persistent failure to meet a child‟s basic physical and/or psychological needs,
likely to result in the serious impairment of the child‟s health or development.
Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child
is born, neglect may involve a parent or carer failing to:


          provide adequate food, clothing and shelter (including exclusion from home or
           abandonment)
           protect a child from physical and emotional harm or danger
           ensure adequate supervision (including the use of inadequate care-givers)
           ensure access to appropriate medical care or treatment.


It may also include neglect of, or unresponsiveness to, a child‟s basic emotional needs.


Bullying
It is important to recognise that in some cases of abuse, it may not always be an adult
abusing a young person. It can occur that the abuser may be a young person, for example in
the case of bullying. Bullying may be seen as deliberately hurtful behaviour, usually repeated
over a period of time, where it is difficult for those bullied to defend themselves. Nancy Duin
defined bullying as repeated (systematic) aggressive verbal, psychological or physical
conduct by an individual or group against another person or persons (Bullying, a Survival
Guide, produced by BBC Education).


Although anyone can be the target of bullying, victims are typically shy, sensitive and
perhaps anxious or insecure. Sometimes they are singled out for physical reasons - being
overweight, physically small, having a disability or belonging to a different race, faith or
culture. Girls and boys can be bullies although it seems to be more conspicuous in boys.
Although bullying often takes place in schools research shows it can and does occur
anywhere where there is inadequate supervision - on the way to and from school, at a
sporting activity/event, in the playground and changing rooms.




                                                                                            15
The competitive nature of sport makes it an ideal environment for the bully. The bully in sport
can be:
               o     A parent who pushes too hard;
               o     A coach who adopts a „win-at-all costs‟ philosophy;
               o     A young person who intimidates inappropriately;
               o     A club official who places unfair pressure on a person.


Bullying can include:
               o     Physical: e.g. hitting, kicking and theft;
               o     Verbal: e.g. name-calling, constant teasing, and sarcasm, racist or
                     homophobic taunts, threats, graffiti and gestures;
               o     Emotional: e.g. tormenting, ridiculing, humiliating and ignoring;
               o     Sexual: e.g. unwanted physical contact or abusive comments.


The damage inflicted by bullying can frequently be underestimated. It can cause
considerable distress to young people, to the extent that it affects their health and
development or, at the extreme, causes them significant harm (including self-harm). There
are a number of signs that may indicate that a young person or disabled adult is being
bullied:
          Behavioural changes such as reduced concentration and/or becoming withdrawn,
           clingy.
          Depressed, tearful, emotionally up and down, reluctance to go to school, training or
           sports club.
          A drop off in performance at school or standard of play.
          Physical signs such as stomach-aches, headaches, difficulty in sleeping, bed-
           wetting.
          Scratching and bruising, damaged clothes, and binging for example on food,
           cigarettes or alcohol.
          A shortage of money or frequent loss of possessions.
Lancashire Sport Partnership requires that incidents of bullying be dealt with by discussion
and agreement within the club, or sport setting, however in instances where bullying persists
despite attempts to deal with it, or when incidents (even one) are severe in nature, then this
should be reported to the DLCPO as per the guidance in Section G and Appendix 4 of this
document.
Appendix 2 contains further details on indicators of abuse.



                                                                                              16
Good Practice
All personnel in sport are encouraged to demonstrate exemplary behaviour in order to
safeguard and protect children and to reduce the likelihood of allegations being made.
Personnel should adhere to the following good practice principles and practices. Most if not
all governing bodies of sport have detailed codes of conduct for personnel working in
particular sports or activities. Lancashire Sport personnel are required to comply with the
appropriate NGB codes of conduct (where relevant) and follow their guidance on appropriate
supervision ratios (further guidance is available from CPSU website ratio briefing paper), in
addition to the partnership‟s generic guidelines below. A list of NGB websites containing full
details of sport specific supervision ratios, codes of conduct and safe sport guidance can be
found at appendix 6.
Codes of Conduct
      Always work in an open environment (e.g. avoiding private or unobserved situations)
       and encourage an open environment (e.g. no secrets).
      Treat all young people/disabled adults equally, and with respect and dignity.
      Always put the welfare of each young person first, before winning or achieving goals.
      Maintain a safe and appropriate distance with performers (e.g. it is not appropriate to
       have an intimate relationship with a child or to share a room with them).
      Build a balanced relationship based on mutual trust which empowers children to
       share in the decision-making process.
      Make sport fun, enjoyable and promote fair play.
      Ensure that if any form of manual/physical support for young people/careers is
       required, it is provided openly and according to guidelines provided by the NGB.
       Care is needed, as it is difficult to maintain hand positions when the child is
       constantly moving. Young people should always be consulted and their agreement
       gained.
      Keep up to date with the technical skills, qualifications and insurance in sport.
      Involve parents/careers wherever possible (e.g. for the responsibility of their children
       in the changing rooms). If groups have to be supervised in the changing rooms,
       always ensure parents/teachers/coaches/officials work in pairs.




                                                                                             17
      Be an excellent role model – this includes not smoking or drinking alcohol in the
       company of young people.
      Give enthusiastic and constructive feedback rather than negative criticism.
      Keep a written record of any injury that occurs, along with the details of treatment
       given.
      Recognise the developmental needs and capacity of young people and disabled
       adults – avoid excessive training or competition and do not push them against their
       will.
Away Fixtures and Transport Guidance
      Ensure that if mixed teams are taken away, a male and female member of staff
       should always accompany them (NB. However, same gender abuse can also
       occur.);
      Ensure that at tournaments or other matches/training, adults should not enter
       children‟s rooms or invite children into their rooms;
      Ensure any person working for or volunteering with the CSP does not transport
       young people in their car.
      Secure parental consent in writing to acting in loco parentis prior to the young person
       taking part in any sporting activity. A participation registration form will be completed
       and signed agreeing to parental consent regarding issues around, administration of
       emergency first aid and/or other medical treatment, transport ( App 7), physical
       contact and photography (App 5)
      The Child Protection in Sport Unit produce Safesport Away a comprehensive guide to
       planning safe, successful trips and is available to order from their website
       www.thecpsu.org.uk
      Appendix 7 of this document contains useful checklists produced by CPSU for day
       trips or overnight stays and travel abroad and/or hosting events.


Guidelines for use of photographic and video recording
equipment at sporting events


There is evidence that some people have used sporting activities including events as an
opportunity to take inappropriate photographs or film footage of young people in sport.
Activities and events organised by Lancashire Sport Partnership will be subject to guidelines
detailed below and completion of the form in Appendix. It is not the intention of Lancashire




                                                                                              18
Sport Partnership to prohibit those with a genuine interest in filming or photographing young
people participating in sport. The purpose of this guidance is to:

       Prevent unsuitable persons from exploiting sport to obtain images of young people.

       Prevent improper images of young people or an inappropriate portrayal of sport being
        produced.

       Protect the identity of young people from publication of their personal details and/or
        image.


These guidelines apply to all forms of technology that can be used to record images of
young people, including mobile telephones.


Principles:


       The interests and welfare of young people playing sport and taking part in clubs and
        events is paramount.


       Parents/carers and young people have a right to decide whether their image is taken
        and how it may be used.


       Parents/carers and young people must provide written consent for their image to be
        taken and used.


       Images must convey the best principles and aspects of sport such as fairness and
        safety.


       Care should be taken to ensure that images are not sexual or exploitative in nature,
        nor open to obvious misinterpretation or misuse.


       Images should only be taken by authorised persons i.e. parents/carers or authorised
        press.




                                                                                           19
       All images of young people must be securely stored.


       In the case of images used on web-sites, particular care must be taken to ensure that
        no identifying details facilitate contact with a young person by a potential abuser.

       With adequate negotiation and planning it is possible to meet the welfare/protection
        and/or rights of young people and facilitate the making and portrayal of appropriate
        images for a range of purposes.


Practical approaches and solutions incorporating good practice


       Ask for parental permission to use a young person’s image. This ensures that they
        are aware of the way the image is to be used.

       Ask for the young person’s permission to use his/her image. This ensures that he/she
        is aware of the way in which their image will be used.

       If the young person is named in a publication do not use his/her photograph.


       If a photograph is used do not name the young person.


       Only use images of young people in appropriate dress to reduce the risk of
        inappropriate use and to promote a positive image of the young person.


       Encourage the reporting of inappropriate use of images of young people. If you are
        concerned, report your concerns to the Child Protection Officer.


When playing other teams, the Child Protection Officer or other appropriate official should
check with a representative of the opposing team as to whether there are young people
present who should not have their image taken. (Please bear in mind that some young
people may be the subject of a care order or listed with Children’s Services as vulnerable
and in need of protection).




                                                                                               20
Photography at events


Achieving an agreement with press/other professional photographers prior to an event that
protects the rights and interests of young people and provides opportunities for appropriate
press/photography coverage:


Preplanning meetings/briefings should be arranged between event organizers and members
of the press/media to clarify the media/photography protocol – this process should begin at
least 3-4 weeks prior to the event, with at least one further meeting/briefing within 1-2 weeks
of the event.

Professional photographers/video operatives wishing to record the event should seek
permission from the event organiser by producing their professional identification - details of
which must be recorded by the event organiser. Ideally this should be done prior to the event
taking place using the form in Appendix . The event organisers should consider issuing an
identification label to such persons.


Amateur photographers wishing to use video or camera equipment must register their intent
with the event organiser/Club Welfare Officer or nominated person using the registration
form template in Appendix . The event organisers should consider issuing an identification
label to such persons.

Ensuring that media/photography protocols address the nature of the event and activities
taking place: Protocols should encompass the types of risk associated with different venues,
activities and level of performance, for example, increased vulnerability of open site venues.


If event organisers are uncertain as to whether clubs have sought the appropriate
parental/carer and young person consent prior to an event then consent should be included
on any registration/medical forms distributed prior to the event. Information must also be
included stating the purpose and use of the images intended to be taken at the event (for
example local/national press coverage, training/coaching purposes or future event
promotion).

Publishing images with a young person’s details is not recommended (particularly full
names). Images should only be used or published in conjunction with the young person’s



                                                                                            21
name with specific permission from the young person and/or parent/carer. Care must be
taken to ensure that information which could potentially lead to unwanted contact being
made with the young person is not included.


Event organisers may require large group/panoramic images to convey event
atmosphere and scale:


Young people/parent/carers should be advised ahead of the event where and when such
shots will be taken, for example at the opening or end of large events. Parents/carers/young
people may then make an informed choice about whether the young person will be included.
Event organisers may choose to issue a disclaimer to all parents/carers/young people
related to these particular images, as it may not be practical to guarantee that the young
person will not appear in such a shot.

Press/other authorised photographers wishing to take images of specific activities
during an event:


Organisers will have identified from the registration process young people without
photographic consents. It is likely that the numbers refusing will usually be very low. This
information must be available to their team managers. Event planning should ensure that an
easily identifiable member of staff at each event/match will hold information about which
competitors should not be included in any photographs.            All press/other authorized
photographers must liaise with the identifiable member of staff prior to any photographs
being taken.

Press photographers should not approach individual young people directly to seek their
permission. It may be possible, prior to events, to identify groups of young people with the
necessary photographic consent who would, through event staff, be available to
photographers at agreed times.


The more high profile the event and talented the athletes, the more likely it will be that both
press and event organisers will want positive media coverage: At this level of sport it may
not be possible to accommodate every individual’s views regarding photography and press
coverage. This should be made clear to parents/carers/young people in advance of the
event.




                                                                                            22

Consideration may be given to issuing the young person who should not be photographed
with an identifying badge or wrist band in order that event organizers are aware of who they
are.


Photography for Promotional Use


Lancashire Sport Partnership uses photography and the internet as a means of publicity,
marketing Lancashire Sport‟s services and informing the community. Lancashire Sport
Partnership uses photography as a means of conducting its day to day business and can
involve services that impact on children e.g. sports events.


Lancashire Sport Partnership will adopt safeguards and take appropriate steps to reduce the
potential for misuse of images of children. Lancashire Sport Partnership will:


       Ask for written parental consent to take a picture of their child (Appendix 5)
       Ask for written parental permission to use their child‟s image in any form of publicity.
        (Appendix 5)
       Avoid the use of the first name and surname of individuals in a photograph
       Only use images of children in appropriate dress.
       Inform officers, agents, volunteers that a photographer is to be present prior to any
        event.
       Advise all staff to be vigilant when taking photographs that young people who do not
        have consent for their picture to be taken, are not present in the image by mistake.
       Ensure registration of cameras/ video cameras and parent photographers at events,
        e.g. Lancashire Youth Games. (App 5)
       Ensure that where photographs and video are used by Lancashire Sport Partnership
        or on behalf of Lancashire Sport Partnership for the purpose of a coaching aid, they
        will be appropriate to the activity.




                                                                                                23
 Dealing with Disclosure of Abuse and Poor Practice and Procedure
for Reporting Concerns

All those conducting business on behalf of Lancashire Sport Partnership have a duty to
record and report any allegation or suspicion of abuse or poor practice. There are a number
of ways in which concerns about a child‟s welfare can arise. These can include:


      Direct disclosure from a child
      A Third party report for example from another child, carer, spectator, volunteer,
       coach etc
      Direct observation of an incident
      Information from another organisation for example police, national governing body of
       sport, local authority officer, or club representative to name a few
      Concerns arising through recruitment process for example through positive CRB
       disclosure information
      Through anonymous letter, e-mail or others forms of communication e.g. text
       message


If you are the person receiving the information you should follow appropriate procedures set
out at appendix 4 with the emphasis being to respond to the immediate incident and put the
safety of the child first. Report the incident to the Designated Lead Child Protection Officer
(DLCPO) and record the incident on the child protection report form appendix 3.

If a child discloses abuse to you directly:
DO:
         React calmly so as not to frighten the child
         Listen carefully to what is said
         Tell the child / young person that he / she was right to tell someone
         Let him/her know that you know how difficult it is to talk about such experiences
         Arrange a place and time where you can talk privately and uninterrupted as soon
            as possible
         Explain that you will need to involve other people and why
         Be supportive
         Give realistic encouragement
         Take what the child says seriously
         Keep questions to an absolute minimum
         Reassure the child, but do not make promises of confidentiality
         Let him/her know that they are not to blame
         Make a full record of what has been said, heard or seen as soon as possible
            using the Child Protection Report Form Appendix 6
         Inform and pass the completed Child Protection Report Form onto the designated
            child protection officer as soon as possible
         Talk to someone about your feelings and seek support for yourself

DO NOT:

      Promise confidentiality




                                                                                           24
      Make promises or reassurances you cannot keep
      Press for details or ask leading questions which may invalidate court proceedings
      Ask the child to repeat the details unnecessarily
      React emotionally
      Interrupt or stop a young person during a disclosure
      Underestimate your role as a trusted adult
      Forget to make time and seek support for yourself


Staff should not investigate concerns or allegations themselves, but should report them
immediately to the Designated Lead Child Protection Officer (DLCPO) or deputy, and
complete Incident Report Form. The Designated Person will make a referral to Social Care
in accordance with LSCB guidelines. Contact details for the agency to whom the referral
should be made can be found at appendix 1

If the Designated Lead Child Protection Officers is not available the incident should be
reported immediately to one of the Deputy Child Protection Officers, details for which can be
found on page 11/12 of this document. It is then the responsibility of the Deputy Child
Protection Officer to deal with the incident following the practices and procedures set out
within this document and ensure that the Lead Child Protection Officers is informed of the
incident as soon as possible.

Generally staff other than the Designated Person (s) should not make referrals to Social
Services Departments however if where a child is considered to be at risk there must be no
delay in reporting the incident and the member of staff must make the referral to the
Children‟s Social Care Team. If this occurs, there needs to be a mechanism by which the
DLCPO is informed, records and oversees any ongoing work.

Confidentiality

Any child or young person who wishes to disclose must be informed that the member of staff
has a professional responsibility to share the relevant information about the protection of the
child with other professionals.

If a child or young person confides in a member of staff and asks for the information to be
kept secret they must be informed that the member of staff has a responsibility to share the
information with someone who can help.

This needs to be done with care and sensitivity and the child or young person needs to be
reassured that the matter will only be discussed with people who need to know.




                                                                                            25
Sharing Concerns with Parents

There is always a commitment to work in partnership with parents or carers where there are
concerns about their children. Therefore, in most situations, it would be important to talk to
parents or carers to help clarify any initial concerns.

For example, if a child seems withdrawn, there maybe a reasonable explanation. He/she
may have experienced an upset in the family, such as a parental separation, divorce or
bereavement.


When it is not appropriate to Share Concerns with Parents

There are circumstances in which a young person might be placed at even greater risk if
concerns are shared (e.g. where a parent/carer may be responsible for the abuse or not able
to respond to the situation appropriately). In these situations or where concerns still exist,
any suspicion, allegation or incident of abuse must be reported to the DLCPO as soon as
possible and recorded. When there is any doubt or concern about this course of action
advice must be sort from Social Services.




                                                                                           26
G. Reporting and Dealing with Allegations of Abuse against Members of
   Staff

The procedures apply to all staff, whether, administrative, management or coaches as well
as to volunteers. The word “staff” is used for ease of description.

Introduction

In rare instances, coaches, volunteers and others connected to sport have used their access
to children to abuse them. The partnership recognises that it is for statutory agencies to
investigate allegations and decide whether concerns are justified. It is imperative that all
those dealing with an allegation maintain an open mind and that investigations are thorough
and not subject to delay.

The partnership recognises that the Children Acts of 1989 and 2004 state that the welfare of
the child is the paramount concern. It is in the interests of all those concerned – including
those alleged to be responsible for abuse -        that these matters are responded to and
managed fairly, with sensitivity and in accordance with clear principles and procedures.

Receiving an Allegation

A member of staff who receives an allegation about another member of staff should follow
the guidelines in Part G for dealing with disclosure.

The allegation should be reported immediately to the Designated Lead Child Protection
Officer (DLCPO) or deputy unless this person is the person against whom the allegation is
made, in which case the report should be made to the partnerships Chief Executive (or
designated Board Member).        The Designated Lead Child Protection Officer (or Chief
Executive if the allegation is against the DLCPO) should:

1. Obtain written details of the allegation from the person who received it, that are signed
   and dated. The written details should be countersigned and dated by the DLCPO (or
   Deputy).

2. Record information about times, dates, locations and names of potential witnesses.




                                                                                           27
The Designated Lead Child Protection Officer (or Deputy) should make an initial assessment
 of the allegation.

 Where the allegation is considered to be either a potential criminal act or indicates
 that the child has suffered, is suffering or is likely to suffer significant harm, the
 matter should be reported immediately to the police and/or the Children’s Social Care
 Initial Assessment Team, Greenbank Street, Preston by the Designated Lead Child
 Protection Officer or Deputy Child Protection Officer if the DLCPO is not available.

It is important that the DLCPO (or Chief Executive) does not investigate the allegation. The
 initial assessment should be on the basis of the information received and is a decision
 whether or not the allegation warrants further investigation and if so by whom.

Other potential outcomes are:

The allegation represents inappropriate behaviour or poor practice by the member of staff
 and is neither potentially a crime nor a cause of significant harm to the child. The matter
 should be addressed in accordance with Lancashire Sport Partnership disciplinary
 procedures.

The allegation can be shown to be false because the facts alleged could not possibly be true.

Internal Disciplinary procedure

Child protection enquiries by social services or the police are not to be confused with
internal, disciplinary enquiries that may be conducted by Lancashire Sport Partnership.
Lancashire Sport Partnership should use the outcome of external agency enquiries as part
of its own procedures. The child protection agencies, including the police, have no power to
direct Lancashire Sport Partnership to act in a particular way; however, Lancashire Sport
Partnership should assist the agencies with their enquiries.

Lancashire Sport Partnership shall hold its own internal enquiries while the formal
police or social services investigations proceed; to do otherwise may prejudice the
investigation.        Any internal enquiries shall conform to the existing staff disciplinary
procedures.

If there is an investigation by an external agency, for example the police, the Lancashire
Sport DLCPO (or Chief Executive) should normally be involved in, and contribute to, the




                                                                                          28
inter-agency strategy discussions.                    The DLCPO is responsible for ensuring that the
partnership gives every assistance with the agency‟s enquiries. He/she will ensure that
appropriate confidentiality is maintained in connection with the enquiries, in the interests of
the member of staff about whom the allegation is made. The DLCPO shall advise the
member of staff that he/she should consult with a representative, for example, a trade union.

The DLCPO will consult with the police or other investigating agency (eg social services),
particularly in relation to timing and content of the information to be provided, and shall:

           Keep the Lancashire Sport Partnership Chief Executive regularly briefed on the
            investigation taking place.

           Inform the child/children or parent/carer making the allegation that the investigation is
            taking place and what the likely process will involve.

           Ensure that the parents/carers of the child making the allegation have been informed
            that the allegation has been made and what the likely process will involve.

           Inform the member of staff against whom the allegation was made of the fact that the
            investigation is taking place and what the likely process will involve.

           Inform the Chair of the Partnership Board of the allegation and the investigation.

The DLCPO shall keep a written record of the action taken in connection with the allegation.

Records and Confidentiality

Well-kept records1 are essential to good child protection practice.                   Lancashire Sport
Partnership is clear about the need to record any concerns held about a child or children, the
status of such records and when these records should be passed over to other agencies.

        Lancashire Sport Partnerships system for keeping and maintaining such records will meet
       the following standards:

                Information recorded will be accurate and relevant and will differentiate between
                 opinion, judgement, fact and hypothesis.

                Records will be written within 24 hours.

1
    The term records include correspondence, reports, forms diary notes




                                                                                                   29
                All entries shall be signed dated and timed and clearly sourced.

                All documentation will be legible and written in plain English.

                Information should only be copied when the purpose of duplication is stated and
                 authorised.

                Access to records shall be in accordance with legal requirements2, organisation
                 policies, and Child Protection Procedures.

                Confidential information shall be identified and maintained by the DLCPO.

                 All staff and volunteers will maintain accurate and relevant child protection records,
                 which will be accessed and maintained by Designated Senior Persons only.

                The DLCPO will keep and maintain records which detail allegations of abuse by or
                 towards any member of staff working in a paid or voluntary capacity, whatever the
                 outcome.

                Any records kept shall conform to principles of good practice, which balances the
                 rights of the individual with the need to protect children and young people.

                Documents relating to an investigation will be retained in a secure place, together
                 with a written record of the outcome and, if disciplinary action is taken, details will be
                 retained on the staff members personal and confidential file held by Myerscough
                 College. Where the allegation is found to be without foundation, a record of the
                 allegation/investigation and outcome will be retained.

       Confidentiality will be maintained at all times. Information will be handled and disseminated
        on a need to know basis only, this may include the following people:

           The Designated Child Protection Officers

           The parents of the person who is alleged to have been abused (if appropriate)

           The person making the allegation



2
    Working Together to Safeguard Children‟ Department of Health, Department for Education and Home Office




                                                                                                             30
       Lancashire / Blackpool / Blackburn with Darwen Social Services

       Lancashire Police

       Designated officers within the governing bodies of sport eg. Lead Child Protection
        Officer

       The alleged abuser (and parents if the alleged abuser is a child) will only be informed
        following advice from the appropriate Social Services team.

All information should be handled in accordance with the Data Protection Policy

Suspension of Staff

Suspension should not be automatic. In respect of all Lancashire Sport staff, suspension can
only be carried out by the Chief Executive of Lancashire Sport Partnership in consultation
with the Lancashire Sport Board. In respect of the Chief Executive, suspension can only be
carried out by the Lancashire Sport Board.

Suspension may be considered at any stage of the investigation. It is a neutral, not a
disciplinary act and shall be on full pay. Consideration should be given to alternatives: eg
paid leave of absence; agreement to refrain from attending work; change of, or withdrawal
from, specified duties.

Suspension should only occur for a good reason. For example:

           Where a child is at risk.

           Where the allegations are potentially sufficiently serious to justify dismissal on the
            grounds of gross misconduct.

           Where necessary for the good and efficient conduct of the investigation.

If suspension is being considered, the member of staff should be encouraged to seek
advice, for example from a trade union.

Prior to making the decision to suspend, the Chief Executive should interview the member of
staff. This should occur with the approval of the appropriate agency identified by the LSCB.
In particular, if the police are engaged in an investigation the officer in charge of the case
should be consulted.



                                                                                               31
The member of staff should be informed that an allegation has been made and that
consideration is being given to suspension. It should be made clear that the interview is not
a formal disciplinary hearing, but solely for raising a serious matter which may lead to
suspension and further investigation.

During the interview, the member of staff should be given as much information as possible,
in particular the reasons for any proposed suspension, provided that doing so would not
interfere with the investigation into the allegation. The interview is not intended to establish
the member of staff‟s innocence or guilt, but give the opportunity for the member of staff to
make representations about possible suspension. The member of staff should be given the
opportunity to consider any information given to him/her at the meeting and prepare a
response, although that adjournment may be brief.

If the Chief Executive considers that suspension is necessary, the member of staff shall be
informed that he/she is suspended from duty. Written confirmation of the suspension, with
reasons, shall be despatched as soon as possible and ideally within one working day.

Where a member of staff is suspended, the Chief Executive or Chair or Vice Chair of the
Board should address the following issues:

      The Chair of the Board should be informed of the suspension in writing.

      The Board should receive a report that a member of staff has been suspended
       pending investigation, the detail given to the Board should be minimal.

      Where the Chief Executive has been suspended, the Chair or Vice Chair of the
       Board will need to take action to address the management of the Partnership.

      The parents/carers of the child making the allegation should be informed of the
       suspension.     They should be asked to treat the information as confidential.
       Consideration should be given to informing the child making the allegation of the
       suspension.

      Senior staff that need to know of the reason for the suspension should be informed.

      Depending on the nature of the allegation, the Chief Executive of the partnership
       should consider whether a statement to the wider partnership should be made, taking
       due regard of the need to avoid unwelcome publicity.




                                                                                             32
The Chief Executive or Chair or Vice Chair of the Board shall consider carefully and review
the decisions as to who is informed of the suspension and investigation. The LSCB and
external investigating authorities should be consulted.

The suspended member of staff should be given appropriate support during the period of
suspension.     He/she should also be provided with information on progress and
developments in the case at regular intervals.

The suspension should remain under review in accordance with Lancashire Sport
Partnership disciplinary procedures.

The Disciplinary Investigation

The disciplinary investigation will be conducted in accordance with the existing staff
disciplinary procedures set out by Lancashire Sport Partnership.

The member of staff should be informed of:

              The disciplinary charge against him/her.

              His/her entitlement to be accompanied or represented by a trade union
               representative or work colleague.

Where the member of staff has been suspended and no disciplinary action is to be taken,
the suspension should be lifted immediately and arrangements made for the member of staff
to return to work.

The child or children making the allegation and/or their parents should be informed of the
outcome of the investigation and proceedings.       This should occur prior to the return (if
suspended) of the member of staff to Lancashire Sport Partnership.

Allegations Without Foundation

Obviously false allegations may be indicative of problems of abuse elsewhere. A record
should be kept and consideration given to a referral to Children‟s Social Care Services in
order that other agencies may act upon the information.

In consultation with the DLCPO and/or the designated Board Member, the Chief Executive
shall:




                                                                                          33
              Inform the member of staff against whom the allegation is made orally and in
               writing that no further disciplinary or child protection action will be taken.
               Consideration should be given to offering counselling and support in order to
               rebuild the member of staff‟s confidence.

              Inform the parents/carers of the alleged victim that the allegation has been
               made and of the outcome.

              Where the allegation was made by a child other than the alleged victim,
               consideration to be to given to informing the parents/carers of that child.

              Prepare a report outlining the allegation and giving reasons for the conclusion
               that it had no foundation and confirming that the above action had been
               taken.

              In some circumstances consideration should be given to broader disclosure of
               details of the outcome of the investigations, for example if the matter is of
               general importance, has become common knowledge or the subject of
               general gossip.     There is a need to provide accurate details for public
               information.




Use of Complaints Procedures

Each organisation will work towards its own guidelines and procedures including those of the
relevant LSCB being mindful of the following good practice requirements.


              All staff and volunteers should be assured that they will be fully supported if
               they report a concern about a colleague's poor practice or the possibility that
               a child maybe being abused.

              Every organisation should have systems in place* to process:

                  o     Poor practice

                  o     Suspected abuse (past or present)




                                                                                             34
                    o   Suspension and dismissal

                    o   Peer group bullying

               Processes for dealing with complaints are fair and open to challenge through
                an appeals process.


See appendix 8 for the Lancashire Sport Partnership flow chart detailing the courses of
action for poor practice/suspected abuse. This can be adapted for use by partner
organisations. Every effort should be made to ensure that confidentiality is maintained at all
times and remembering that maintaining the child‟s welfare is paramount. Whenever an
allegation of child abuse, poor practice or bullying is made information should be
disseminated on a need to know basis only.

Monitoring Effectiveness

Where an allegation has been made against a member of staff, the DLCPO, together with
the Chief Executive should, at the conclusion of the investigation and any disciplinary
procedures, consider whether there are any matters arising from it that could lead to the
improvement of the Partnerships procedures and/or policies. Consideration should also be
given to the training needs of staff.




                                                                                           35
 H. Recruitment and Selection Procedures

Recruitment procedures will follow the guidelines set out below in order      to   minimise   the
risk of attracting applicants who may because of previous conviction or behaviour be
unsuitable for a post involving significant and direct contact with children and vulnerable
adults.

         All posts will be clearly defined in terms of a detailed job description and applicant
          profile.

         Key selection criteria will be identified.

         Vacancies will be advertised widely in order to ensure a diversity of applicants.

         Professional and character references will be taken up, in order, amongst other
          things, to verify the candidates employment history.

         A range of selection techniques will be adopted to include (but not be limited to)
          interview and reference checks.

All candidates applying for paid or voluntary employment with Lancashire Sport Partnership
must give, on the application for employment form, a declaration of any criminal record
before short listing of candidates is considered.

Those seeking voluntary engagement with the Partnership will also be required to give, on the
volunteer enrolment form, a declaration of any criminal record before being permitted to carry
out any form of voluntary work with the Partnership.

Applicants who declare a criminal record must give written details of any convictions in an
envelope marked “Private & Confidential” which will in the instances of paid employment be
available to the Chair of the Interview Panel or in the instances of voluntary work be available
to the Workforce Development Manager.

Only if short listed (paid employment) will the contents of the envelope be considered. Where
a candidate is not short listed the envelope will be returned un-opened to the applicant.

 Appointment




                                                                                              36
“Enhanced” CRB checks will be required for the following posts and the timescale for the
CRB check in relation to engagement is specified. (Note that this list is not exhaustive and
may be amended from time to time at the discretion of Lancashire Sport Partnership.)

 All new Lancashire Sport Core Service Team Staff appointments

 All new Lancashire Sport Core Service Team temporary employees

 All volunteers directly deployed by the Lancashire Sport Core Team

 NO UNSUPERVISED OR ONE TO ONE CONTACT WITH YOUNG PEOPLE PRIOR TO
 CRB CLEARANCE BEING RECEIVED.

 CRB CLEARANCE WITHIN 3 MONTHS.

It is the responsibility of the successful candidate to ensure that the Enhanced CRB check is
undertaken and received by Lancashire Sport Partnership.

Volunteers (Lancashire Youth Games/ Volunteer Programme)

In most instances volunteers are recruited to work at the Lancashire Youth Games by the
Local Authorities and Schools. However, as the Lancashire Youth Games is centrally funded
via the Lancashire Sport Partnership standards for recruitment, selection and screening are
set out by the Partnership through the recruitment and selection procedures.

Therefore evidence that “Enhanced” CRB checks have been carried out on volunteers in the
last 2 years will be required for all volunteers prior to engaged or contact with young people
at the Lancashire Youth Games.

These procedures will also apply to all volunteers who register as part of the Volunteer
Programme.

Lancashire Sport Board

Members of the Lancashire Sport Board are not currently required to undertake CRB
clearance as they do not have direct contact with young people and vulnerable adults.

Responsibility




                                                                                           37
It is the responsibility of the Human Resources to ensure that no individual is employed by
Lancashire Sport Partnership where such an individual is required not to commence
employment prior to appropriate Enhanced CRB clearance being received.

Line managers of employed staff will be responsible for ensuring that no one to one contact
and or unsupervised work with young people is required of staff in the conduct of their
normal duties in those categories detailed above until the appropriate level of CRB clearance
has been received by Lancashire Sport Partnership.

Similarly the Workforce Development Manager will be responsible for ensuring that
volunteers are not engaged in the Lancashire Youth Games until the appropriate level of
CRB clearance has been received by the Partnership.

An annual declaration will be requested from all staff engaged at Lancashire Sport
Partnership in respect of offences that may have occurred subsequent to the date of
appointment.

If a Positive Disclosure is received Human Resources is fully trained in safe recruitment
practices and in discussion with the partnership DLCPO will take appropriate action in
accordance with the type of disclosure and the role of the staff member.




Inductions

All new Lancashire Sport Partnership Core Team staff appointments including temporary
employees and volunteers directly deployed by the Lancashire Sport Partnership Core team
will be required to undertake a comprehensive Partnership induction which will cover among
other things the individual‟s roles and responsibilities in respect of:


       Safeguarding and Protecting Children Practices and Procedures
       Health and Safety




                                                                                          38
       Complaints Procedures
       Whistle Blowing Procedures
       Data Protection and Protocols
       Disciplinary Procedures



Appraisals and Personal and Professional Development

Lancashire Sport Partnership will identify through annual 1 to 1 staff reviews and quarterly
appraisals, training needs for individuals employed or directly deployed by the Lancashire
Sport Partnership Core Team. Appropriate training will be implemented to enable individuals
to recognise their responsibilities with regard their own good practice and the reporting of
suspected poor practice / concerns of possible abuse.



All Lancashire Sport Partnership agents will be required to undertake compulsory awareness
training relating to the Lancashire Sport Safeguarding and Protecting Children in Sport Policy
and Procedures during the induction programme.

Commissioning Work

Lancashire Sport Partnership will require individuals or organisations that are funded or
commissioned to provide any services for children and young people to effectively address
safeguarding requirements. These requirements, which will be set out through Service Level
Agreements will necessitate organisations to have:


       Safeguarding and Protecting Children in Sport Policy, Procedures and
        Implementation Plan
       Where coaches are appointed through the commissioned work Lancashire Sport
        Partnership will require the appointed Coaches to undertake induction training to the
        employing bodies Safeguarding and Protecting Children in Sport Policy, Procedures
        and Implementation Plan and attend the Minimum Operating Standard Courses of:
           o   Safeguarding and Protecting Children (Sports Coach UK)
           o   First Aid ( Health and Safety Executive Recognised)
           o   Equity in Your Coaching (Sports Coach UK)
           o   How to Coach Disabled People in Sport (Sports Coach UK)




                                                                                           39
APPENDICES


             40
41
                        APPENDIX 1: Lancashire Safeguarding Children Contacts
Organisation                             Address                                   Phone Number    Opening Times

Accrington Social Services Office        Adult & Children‟s Services               01254 398731    8.45am – 5.00pm, out of hours to

                                         44 Lancashire County Council                              Emergency Duty Team

                                         Union Street, Accrington, BB5 1PL

Bamber Bridge Social Services Office     Children‟s Services Only                  01772 904650    8.45am – 5.00pm, out of hours to

                                         Brindle Road, Bamber Bridge, Preston                      Emergency Duty Team

                                         PR5 6RP

Burnley Social Services Office           Chaddesley House Manchester Road, Burnley, 01282 425961   8.45am – 5.00pm, out of hours to

Adults & Children‟s Services             BB11 1HW                                                  Emergency Duty Team

Blackpool Social Services Office         Children and Young Peoples Dept First     01253 477668    Telephone 01253 477600 after

                                         Response & Assessment Team                                5pm and at weekends

                                         South King Street Blackpool FY1 4TR

Children's Services Social Care Referral Children's services department            01254 587547    24 hours a day

and Assessment Team                      TownHall
                                   KingWilliamStreet

                                   Blackburn

                                   BB1 7DY

Chorley Social Services Office     Children‟s Services Only                    01257 231585   8.45am – 5.00pm, out of hours to

                                   Children & Families Team, Calder House                     Emergency Duty Team

                                   Highfield Road North, Chorley, PR7 1PH

Clitheroe Social Services Office   Adults and Children‟s Services              01200 425146   8.45am – 5.00pm, out of hours to

                                   Lancashire County Council                                  Emergency Duty Team

                                   Joint Divisional Offices, Pimlico Road

                                   Clitheroe, BB7 2BL

Colne Social Services Office       Children‟s Services Only                    01282 866706   8.45am – 5.00pm, out of hours to

                                   Lancashire County Council Social Services                  Emergency Duty Team

                                   Directorate, 2a Market Place

                                   Colne, BB8 0HY

Kirkham Social Services Office     Children‟s Services Only                    01772 685318   8.45am – 5.00pm, out of hours to

                                   Lancashire County Council                                  Emergency Duty Team




                                                                                                                     2
                                   29 Station Road, Kirkham, Preston, PR4 2HB

Lancaster Social Services Office   Adults and Children‟s Services                01524 66246    8.45am – 5.00pm, out of hours to

                                   Lancaster County Council                                     Emergency Duty Team

                                   Fraser House, South Road, Lancaster, LA1

                                   4XQ

Ormskirk Social Services Office    Adults and Children‟s Services                01695 585800   8.45am – 5.00pm, out of hours to

                                   Lancashire County Council, Greetby Building                  Emergency Duty Team

                                   Derby Street, Ormskirk, L39 2BP

Preston Social Services Office     Children‟s Services Only                      01772 538700   8.45am – 5.00pm, out of hours to

                                   Lancashire County Council                                    Emergency Duty Team

                                   155 Greenbank Street, Preston, PR1 7JS




                                                                                                                       3
Rossendale Social Services Office      Adults and Children‟s Services                01796 211221                8.45am – 5.00pm, out of hours

                                       Social Services Directorate, Oakenhead                                    to Emergency Duty Team

                                       Haslingden Old Road, Rossendale, BB4 8RR

Skelmersdale Social Services Office    Adults and Children‟s Services                01695 651200                8.45am – 5.00pm, out of hours

                                       Library, Southway, Skelmersdale, WN8 6NL                                  to Emergency Duty Team

Paul Jenkins – LSCB Manager            Room B52, County Hall                         0845 053 0000

                                       Lancashire County Council, Preston, PR1 8RJ   lscb@cyp.lancscc.gov.uk

Alison Moore – LSCB Business Co- Room B52, County Hall                               0845 053 0000

ordinator                              Lancashire County Council, Preston, PR1 8RJ   lscb@cyp.lancscc.gov.uk

Anne Freed-Kernis – LSCB Strategic Room B52, County Hall                             0845 053 0000

Training Co-ordinator                  Lancashire County Council, Preston, PR1 8RJ   lscb@cyp.lancscc.gov.uk

Lancashire Constabulary Headquarters                                                 0845 1 25 35 45
                                       Family Protection Unit

                                       PO Box 77, Hutton, Preston, PR4 5SB.

                                                                                     Tel : 0808 800 5000         24 hours

NSPCC Child Protection Helpline                                                      Textphone:   0800     056




                                                                                                                                       4
                                                0566

                                                Tel : 0808 100 4001

Swimline- for problems at a swimming            Tel: 0800 731 7466

club

Football    Association   Child   Protection

Helpline                                        Tel : 0808 800 5000

NSPCC's      advice   site   especially   for   www.there4me.com
teenagers aged 11-16. There's onscreen
advice about all sorts of things, including
bullying, abuse, relationships, exams,
drugs, difficulties at home. Or if you'd
prefer a confidential private session, you
can talk 1-2-1 online in real time with an
NSPCC adviser
Childline                                       0800 1111             24 hours


Bullying Advice Website                         www.bullying.co.uk




                                                                                 5
APPENDIX 2                    INDICATORS OF ABUSE
Signs of possible child abuse

It is important to remember that lists such as the one below are neither completely
definitive nor exhaustive. The information in such lists has to be used in the context
of the child‟s whole situation and in combination with a range of other information
related to the child and his/her circumstances.

Disabled People
There have been a number of studies, which suggest children or adults with
disabilities are at increased risk of abuse. Various factors contribute to this, such as
stereotyping, prejudice, discrimination, isolation and a powerlessness to protect
themselves, or adequately communicate that abuse has occurred. They may also
have had a lack of education about how to keep themselves safe. Individuals from
ethnic minorities, who may also be experiencing racial discrimination, may be doubly
powerless.

Race and Racism
People from black and minority groups (and their parents or carers) are likely to have
experienced harassment, racial discrimination and institutionalised racism. Although
racism causes significant harm it may not, in itself be, a category of abuse. All
organisations working with children and vulnerable adults, including those operating
where black and minority ethnic communities are numerically small, should address
institutional racism.

There can be an overlap between all the different forms of child abuse and all or
several can co-exist.

1      PHYSICAL ABUSE

       Signs of possible physical abuse:

          Unexplained injuries or burns, particularly if they are recurrent.
          Improbable excuses given to explain injuries.
          Refusal to discuss injuries.
          Untreated injuries, or delay in reporting them.
          Excessive physical punishment.
          Arms and legs kept covered in hot weather
          Fear of returning home.
          Aggression towards others.
          Running away

       When considering the possibility of non-accidental injury it is important to
       remember that the injuries may have occurred for other reasons, e.g. genuine
       accidents or medical disorders.
2   PHYSICAL NEGLECT

    Signs of possible physical neglect

       Constant hunger
       Poor personal hygiene
       Constant tiredness
       Poor state of clothing
       Untreated medical problems
       Low self-esteem
       Poor peer relationships
       Stealing

3   EMOTIONAL ABUSE

    Signs of possible emotional abuse

           Low self-esteem
           Continual self-deprecation
           Sudden speech disorder
           Significant decline in concentration
           Socio-emotional immaturity
           „Neurotic‟ behaviour (eg rocking, head banging)
           Self-mutilation
           Compulsive stealing
           Extremes of passivity or aggression
           Running away
           Indiscriminate friendliness

4   SEXUAL ABUSE

    Signs of the sexually abused child

    Not all children are able to tell parents that they have been assaulted.
    Changes in behaviour may be a signal that something has happened.

    These are general indicators that a child may be troubled though not
    necessarily about a sexual assault. The child may have some of these
    problems or none at all. It is the combination, frequency and duration of signs
    that will alert you to a problem. Try to notice all changes in usual behaviour.

    It is important to remember that in sexual assault there may well be no
    physical or behavioural signs.

    Signs of possible sexual abuse:




                                                                                 2
       A       Behavioural
               Lack of trust in adults or over-familiarity with adults
               Fear of a particular individual
               Social isolation – withdrawal or introversion
               Sleep disturbance (nightmares, irrational fears)
               Running away from home
               Girls taking over the mothering role
               Reluctance or refusal to participate in physical activity or to change
                   clothes for physical activities
               Low self-esteem
               Drug, alcohol or solvent abuse
               Display of sexual knowledge beyond the child‟s years
               Unusual interest in the genitals of adults or children or animals
               Expressing affection in inappropriate ways, eg „French kissing‟
               Fear of bathrooms, showers, closed doors
               Abnormal sexualised drawing
               Fear of medical examinations
               Developmental regression
               Poor peer relations
               Over-sexualised behaviour
               Compulsive masturbation
               Stealing
               Psychosomatic factors, eg recurrent abdominal pain or headache
               Sexual promiscuity

       B       Physical/Medical
               Sleeplessness, nightmares, fear of the dark
               Bruises, scratches, bite marks on top of the thighs or genital areas
               Itch, soreness, discharge, unexplained bleeding from the rectum,
                   vagina or penis
               Pain on passing urine or recurrent urinary infection
               Stained underwear
               Unusual genital odour
               Anxiety/depression
               Eating disorder, eg anorexia nervosa or bulimia
               Discomfort/difficulty in walking or sitting
               Pregnancy – particularly when reluctant to name father
               Venereal disease, sexually transmitted diseases
               Soiling or wetting in children who have been trained
               Self- mutilation/suicide attempts

5. BULLYING

Although anyone can be the target of bullying, victims are typically shy, sensitive and
perhaps anxious or insecure. Sometimes they are singled out for physical reasons -
being overweight, physically small, having a disability or belonging to a different race,
faith or culture. Girls and boys can be bullies although it seems to be more
conspicuous in boys. Although bullying often takes place in schools, research shows
it can and does occur anywhere where there is inadequate supervision - on the way
to and from school, at a sporting activity/event, in the playground and changing
rooms.




                                                                                       3
The competitive nature of sport makes it an ideal environment for the bully. The bully
in sport can be:

           o   A parent who pushes too hard;
           o   A coach who adopts a „win-at-all costs‟ philosophy;
           o   A young person who intimidates inappropriately;
           o   A club official who places unfair pressure on a person.

Bullying can include:

           o   Physical: e.g. hitting, kicking and theft;
           o   Verbal: e.g. name-calling, constant teasing, and sarcasm, racist or
               homophobic taunts, threats, graffiti and gestures;
           o   Emotional: e.g. tormenting, ridiculing, humiliating and ignoring;
           o   Sexual: e.g. unwanted physical contact or abusive comments.
1
The damage inflicted by bullying can frequently be underestimated. It can cause
considerable distress to young people, to the extent that it affects their health and
development or, at the extreme, causes them significant harm (including self-harm).
There are a number of signs that may indicate that a young person or disabled adult
is being bullied:

           o   Behavioural changes such as reduced concentration and/or becoming
               withdrawn, clingy,
           o   depressed, tearful, emotionally up and down, reluctance to go to
               school, training or sports club;
           o   A drop off in performance at school or standard of play;
           o   Physical signs such as stomach-aches, headaches, difficulty in
               sleeping, bed-wetting,
           o   scratching and bruising, damaged clothes, and binging for example on
               food, cigarettes or alcohol;
           o   A shortage of money or frequent loss of possessions.




                                                                                     4
                APPENDIX 3 Incident Report Form


                                   Child Protection Report Form
Personal Details

First Name                                                      Surname

Position/Role                                                   Contact No

Childs Details

First Name                                                      Surname

Date of Birth                                                   Childs Age

                                                                Parent
                                                                address
Childs                                                          (if
Address                                                         Different)




Childs sex                                                  Home Tel Number

Disability
(if
relevant)
Ethnicity
Time and Date of incident / disclosure

Nature of incident / disclosure




Are you reporting your own concerns or another party

If another party please state their position

Report the facts as you observed them(including visible injuries / behaviours)




Report the account of the person making the allegation / disclosure (using their words where possible) making



                                                                                                        5
clear distinction between fact and opinion / hearsay




Summarise the child‟s account of the incident(s) if available




Detail any Witness to the incidents with names and contact details




Detail any actions taken, including anyone else who has been consulted, with names, contact details and advice
received




Have the Childs parents been contacted (yes/no)

If YES, what has been said?




Please detail any further information you may think is relevant



Reporters Signature
Date
  Once completed, the original of this form should be lodged with Lancashire Sport Partnership's Lead/Deputy Child Protection
                                                             Officer
   As appropriate within 24 hours. Lancashire Sport Partnership, Darwen House, Walker Business Park, Blackburn BB1 2QE
    Remember to maintain confidentiality on a "need to know" basis - Only share information if doing so will protect the child




                                                                                                                   6
APPENDIX 4 Procedures for Reporting
Concerns




                                      7
8
Appendix 5 - Photography/Film Consent
Form
                                       Instructions

Important information about this form

Lancashire Sport Partnership has requested a photograph or film footage of your child
for use in its publicity materials. Parents, guardians, child model(s) (children under 18
years of age) or appropriate representatives should read this information carefully before
signing the accompanying consent form.

If prior consent is in verbal form due to time constraints, it is essential that the form is
completed later. The visual material will not be used or paid for unless the form has been
completed and returned to Lancashire Sport Partnership.

What this visual material may be used for

1. The photographs/film may be used in Lancashire Sport Partnership publicity material
   such as the annual report, newsletters, magazines, brochures, video footage, display
   and exhibition panels, the Lancashire Sport Partnership website or intranet and other
   promotional materials.

2. The photographs/film may be used for a number of years, depending on its relevance
   to Lancashire Sport Partnerships activities.

3. Lancashire Sport Partnership will hold full copyright of the images.

4. Lancashire Sport Partnership will make all efforts to ensure the safety and comfort of
   the subject(s) throughout the photo/film shoot.

5. You should keep a copy of this consent form for your records.

6. If you agree to these terms and conditions, please ensure that the accompanying
   form has been signed.
                   Lancashire Sport Photograph/Film Footage Consent Form
Please read the accompanying Photography/Film Consent Form Instructions before signing this
form. This form should be issued by Lancashire Sport and completed before any photographs or
film is taken.
SECTION ONE: TO BE COMPLETED BY THE PHOTOGRAPHER/CAMERAPERSON

Photographer‟s name _______________________________________________________________

Company name (if applicable) ________________________________________________

Location and date of photo shoot: _________________________________________

Daytime phone _____________________ Mobile phone _______________________

Please sign this statement

I have fully discussed the contents of this form with the subject mentioned below.

Signature _________________________________              Date ____/___/________

SECTION TWO: TO BE COMPLETED BY AN APPROPRIATE REPRESENTATIVE OF THE SUBJECT
IN THE PHOTOGRAPH/FILM, IF PERMISSION HAS BEEN GRANTED BY THE SUBJECT’S PARENTS/
GUARDIANS

Name ________________________________________________

Contact daytime phone/Address __________________________________________________________


Please sign this statement

I hereby grant Sport England and any assignees or licensees the absolute right to use the images
resulting from this photo/film shoot and consent for the purposes of the Data Protection Act 1998
to the storing of all such images and information relating to such images in a photo library to be
controlled by Sport England and any of its assignees/licensees. This includes any reproductions of
the images for all general purposes, and at any time, in relation to Sport England’s work.


Signature_________________________________                  Date ____/___/______

SECTION THREE: TO BE COMPLETED BY A PARENT/GUARDIAN OF PERSON TO BE
PHOTOGRAPHED/FILMED

Name (please print)_________________________________________________

Address__________________________________________________________


Please sign this statement

I hereby grant Lancashire Sport Partnership and any assignees or licensees the absolute right to use the
images resulting from the above-mentioned photo/film shoot and consent for the purposes of the Date
Protection Act 1998 to the storing of all such images and information relating to such images in a photo
library to be controlled by Lancashire Sport Partnership. This includes any reproductions or adaptations of
the images for all general purposes, and at any time, in relation to Lancashire Sport Partnership‟s work.


Signature _________________________________                 Date ____/___/______



                                                                                                        2
Appendix 6 – Governing Body Websites
               Sport                             Website
                                        www.englandathletics.co.uk
             Athletics
                                            www.ukathletics.net
             Badminton                 www.badmintonengland.co.uk
             Basketball                www.englandbasketball.co.uk
                Bowls                         www.bowls.org
               Boxing                        www.abae.co.uk
             Canoeing                        www.bcu.org.uk
               Cricket                        www.ecb.co.uk
               Cycling                    www.britishcycling.co.uk
             Equestrian                       www.bef.co.uk
              Football                       www.thefa.co.uk
                 Golf                    www.englishgolfunion.org
      (responsible ladies golf)                 www.lgu.org
(responsible for junior development)      www.golf-foundation.org
            Gymnastics                  www.british-gymnastics.org
               Hockey                    www.englandhockey.co.uk
                Judo                       www.britishjudo.org.uk
              Lacrosse                  www.englishlacrosse.co.uk
               Netball                  www.england-netball.co.uk
            Orienteering               www.britishorienteering.org.uk
             Rounders                     www.nra-rounders.co.uk
               Rowing                       www.ara-rowing.org
           Rugby League                      www.rfl.uk.com
            Rugby Union                        www.rfu.com
               Sailing                       www.rya.org.uk
          Softball/Baseball             www.baseballsoftballuk.com
               Squash                    www.englandsquash.com
             Swimming                    www.britishswimming.org
            Table Tennis               www.englishtabletennis.org.uk
               Tennis                         www.lta.org.uk
              Triathlon                   www.britishtriathlon.org
             Volleyball                  www.volleyballengland.org




                                                                        3
APPENDIX 7 -
Checklist for Day Trips or Overnight Stays
Purpose of the trip
                                Competition, training, social, combination

Planning
                                When

                                Where

                                Who

                                Risk assessment of the activity

Communication with parents
                                Pick up times

                                Destination and venue

                                Competition details

                                Kit and equipment list

                                Emergency procedures, home contact

                                Consent form

                                Code of conduct

Accommodation
                                What type

                                Catering special diets, allergies

                                Suitability for group, accessibility

                                Room lists

Transport
                                Journey times and stopping points

                                Supervision

                                Suitability and accessibility

                                Drivers checked

                                Insurance

Supervision and staffing
                                Ratio of staff to athletes

                                Male/female

                                Specialist carers

                                Responsibilities

Emergency procedures
                                First aid

                                Specific medical details, allergies

                                Reporting procedures

                                Home contact details

Insurance
                                Liability

                                Accident




                                                                              4
Costs
                                For travel

                                Payment schedule – deposit, staged payment

                                Extra meals, refreshments

                                Spending money

                                Security

Arrival
                                Check rooms, meal times, phones, valuables

                                Check sporting venue

                                Collect in money, valuables

                                Information on medications

                                Arrange group meetings

                                Confirm procedures with staff

                                Rules, curfews

Other
                                Safe Sport Away Cards

Checklist for Away Fixtures
Communication with parents
                                Pick up times

                                Destination and venues

                                Competition details

                                Kit

                                Other requirements

Transport
                                Journey times and stopping points

                                Supervision

                                Suitability, accessibility

                                Drivers checked

                                Insurance

                                Seat belts

Supervision and staffing
                                Ratio of staff to athletes

                                Male/female

                                Specialist carers

                                Responsibilities

Emergency procedures
                                First aid

                                Specific medical details

                                Reporting procedures

                                Home contact details

                                Athlete information




                                                                              5
Insurance
                                Liability

                                Adequate cover




Checklist for Travel Abroad/Hosting Events
Purpose of trip
                                Competition, training, social, combination

Communication with parents
                                Pick up times

                                Destination and venue

                                Competition details

                                Kit and equipment list

                                Emergency procedures, home contact

                                Consent form

                                Code of conduct

Accommodation
                                What type

                                Catering, special diets, allergies

                                Suitability for group, accessibility

                                Room lists

Hosting or being hosted
                                Hosts vetted

                                Hosts aware of special requirements

                                Transport arrangements

                                Telephone contact

                                Local map and information

Transport
                                Journey time and stopping points

                                Supervision

                                Suitability and access

                                Drivers checked

                                Insurance

Supervision / staffing
                                Ratio of staff to athletes

                                Male/female

                                Specialist carers

                                Responsibilities

Emergency procedures
                                First aid

                                Special medical information

                                Medications




                                                                              6
                        E111 form (EU visits)

Insurance
                        Liability

                        Accident

                        Travel

                        Medical

Costs
                        For trip

                        Payment schedule deposit, staged payments

                        Extra meals, refreshments

                        Spending money

                        Security

Documentation
                        Travel tickets

                        Passports, visas

                        Check non EU nationals

Preparing athletes
                        Local culture, language

                        Food and drink

                        Currency

                        Telephones

                        Maps of area

Arrival
                        Check rooms, meal times, phones, valuables

                        Check sporting venue

                        Collect money, valuables

                        Information on medications

                        Arrange group meeting(s)

                        Confirm care and child protection procedures with group/staff

                        Rules, curfews




                                                                                         7
                                                   Consent Form
 Name:                                                       Date of Birth:

 Address:
                                                             Post Code:


 Telephone Number:


 Contact Address (if different to above):

                                                             Post Code:

 Telephone Number (if different to above):


I undertake to pay the required sums by the dates specified in the information and accept that in respect of any
withdrawal from the trip, for whatever reason, there can be no refund of the whole or part of the payments unless
the circumstances are covered by insurance.
Medical information
Any specific medical conditions requiring medical treatment and/or medication?

       Yes
                    If Yes, give details:


       No


Any allergies?

       Yes
                    If Yes, give details:


       No


Any contact with contagious or infectious diseases within the last four weeks?

       Yes          If Yes, give details:



       No


Please provide any special dietary requirements and the type of pain/flu medication that may be given.
  Signed ______________________ (Athlete) Date _______________
Parental Consent (to be signed for competitors under 18 years)
I confirm that I have received the details of the above activity and consent to my child taking part in the visits and
activities indicated. I acknowledge that the club will be liable in the event of any accident only if they have failed to
take reasonable steps in their duty of care for my child during the trip. I understand that the staff have a common
law duty to act in the capacity of a reasonably prudent parent.
I have read the Code of Conduct and agree that my child should abide by this whilst in the care of the club and I
understand that a serious or continued breach of this code may result in my child being sent home early at my
expense.
I, ______________ being parent/guardian of the above named child hereby give permission for the Team Manager
to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by
competent medical authorities, where it would be contrary to my son/daughter's interest, in the doctor's medical
opinion, for any delay to be incurred by seeking my personal consent.
 Signature
______________________ (consent by parent/guardian)
Date




                                                                                                                    8
APPENDIX 8 -




               9
Appendix 9 -
                            Photographer Registration Form

Any person wishing to take any video, zoom, or close range photography is required to
register their details wither beforehand or at the event information desk before carrying
out such photography. We reserve the right to decline entry to any person unable to
meet or abide by these conditions.

Event you would like to take photographs at:




Name of company (if taking photographs in a professional capacity):




Full name of person taking photographs:




Address:




Postcode:



                                               Mobile Telephone Number:
Home Telephone No:




Date of Birth:



                                                                        Yes       No
Are you related to any participants taking part in the event:


Name of participant you are related to:



                                                                Date:
Signature




                                                                                            10
11

				
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