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Standard Colour Laser Printer _Summary_ Colour Laser Printer Framework

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Standard Colour Laser Printer _Summary_ Colour Laser Printer Framework Powered By Docstoc
					                                             Department of Education & Science
                                     National Centre for Technology in Education (NCTE)

                                Colour Laser Printer Framework

                               Pricing and Overview - November 2009

The Colour Framework is an arrangement which simplifies the purchase of high quality Colour Laser Printers at very competitive rates. It is now
available to all schools across Ireland. This is a legally compliant arrangement, which was developed under EU public procurement regulations.
It was established by the Department of Finance.
In consultation with the Department of Education and Science, and specifically the NCTE, a standard colour laser printer has been identified
which is aimed at supporting an average monthly printing volume of approx 5,000 pages (A4 size) per month. Five qualified suppliers have
proposed such a printer, ceiling prices for these are listed below.
                                             Standard Colour Laser Printer (Summary)
            Canon                          Dell                            Hibernian                     Lexmark                    Xerox




i-SENSYS LBP5360             3130cn                             KYOCERA FS-C5200DN            C736DN                    6280_DN
21 pages per min colour      25 pages per min colour            21 pages per min colour       33 pages per min colour   25 pages per min colour
21 pages per min mono        30 pages per min mono              21 pages per min mono         33 pages per min mono     30 pages per min mono
                                                                      Installed RAM
128MB                        256MB                              256MB                         256MB                     128MB
                                                                   Unit Cost (incl. VAT)
           €662.17                        €844.43                          €753.09                        €880.87                  €431.51
                                                   TCO –Total Cost of Ownership (based on three years)
          €5,175.29                      €5,218.43                        €4,558.47                      €6,157.62                €4,139.69
Note 1: Prices are inclusive of Printer, Initial consumables, Warranty (3 years Next Business Day Onsite Countrywide including full parts and
labour cover), and VAT.
Note 2: If the technical specification of the standard colour laser printer does not meet your requirements, please refer to the following NCTE
website link: http://www.ncte.ie/ICTAdviceSupport .
How to Buy a Colour Printer:
You email a Request for Quote (RFQ) to colourframework@gov.ie (this email will reach all 5 suppliers). An RFQ email template is presented
below. Suppliers will respond with prices (prices will not be higher than the ceiling prices listed above). You then evaluate the responses and
select a winner based on your award criteria.
Framework Rules:
1.  You must treat all of the suppliers fairly and equally.
    You must specify your requirements in a non-discriminatory way and solicit a quote from all suppliers. The single email address colourframework@gov.ie will facilitate
    this.
2. You must allow the suppliers sufficient time to respond to a Request for Quote (RFQ).
    You must allow suppliers a reasonable amount of time to submit a response. For a simple mini-competition (e.g. buying 10 Standard colour printers with no variation in
    the spec or additional services) a minimum of 3 full working days is recommended. More complex mini-competitions (e.g. drawdown agreements) should be given at
    least 2 to 3 full working weeks.
3. You must be open and transparent with regard to how you will select the winning quote.
    When issuing an RFQ you should clearly state the criteria you will apply to select the winner. Purchases of colour printers are usually based on cost. Cost has been used
    in the RFQ email example. However, if you want more flexibility in choosing a supplier, the framework allows you to apply any or all of the following criteria:
          · Suitability for Intended           · Cost                                    · Special Requirements                · References attesting to the quality of
              Use                                                                                                                   products and services
          · Delivery Conditions                · Excess over minimum                     · Environmental
                                                    Specification                            Considerations
Note: Under EU procurement law the responsibility for observing these rules lies with you, the customer.
RFQ Email Template:
Please see below for an example of an email request.
To:                 colourframework@gov.ie
Subject:            Request For Quote (Standard Colour Laser Printer)
Dear Supplier,
Please quote for [Quantity] Standard Colour Laser Printers as per the Colour Framework.
The closing date for quotes is 5pm on [Date].
Any contracts arising from this request for quote will be awarded on the basis of the following Award Criteria:
Cost (including TCO) [percentage %],
[Insert other criteria headings here along with percentages % or delete if not applicable ].
The anticipated award date is [Date].                                                                  .
Regards
[Main Contact Name, School Name, Roll No., School Address, Ph No.]
                                            Standard Colour Laser Printer - November 2009
                                                CANON                                       DELL                            HIBERNIAN                                LEXMARK                                   XEROX
Make & Model                              i-SENSYS LBP5360                                  3130CN                    KYOCERA FS-C5200DN                                   C736DN                                 6280_DN
Print Speed (Default Quality)         21 pages per minute colour             35 pages per minute colour               21 pages per minute colour             33 pages per minute colour             25 pages per minute colour
                                      21 pages per minute mono               40 pages per minute mono                 21 pages per minute mono               33 pages per minute mono               30 pages per minute mono

Print Quality (dpi)                   9600 x 600dpi                          600 x 600dpi                             600 x 600dpi                           1200 x 1200dpi                         600 x 600dpi

Paper Trays                           1 with 500 A4 Standard Laser/Copier    1 with 500 A4 Standard Laser/Copier      1 with 500 A4 Standard Laser/Copier    1 with 550 A4 Standard Laser/Copier    1 with 550 A4 Standard Laser/Copier
                                      sheet capacity and 1 x 100 sheet       sheet capacity and optional 550 sheet    sheet capacity and 1 x 150 sheet       sheet capacity and 1 x 300 sheet       sheet capacity and 1 x 150 sheet
                                      multipurpose tray                      covered draw                             multipurpose tray                      multipurpose tray                      multipurpose tray

                                      250 sheet tray                         50 A4 sheet tray                                                                50 A4 sheet tray                       250 sheet tray

Media Types                           A4 Standard Laser/Copier paper,        A4 Standard Laser/Copier paper,          A4 Standard Laser/Copier paper,        A4 Standard Laser/Copier paper,        A4 Standard Laser/Copier paper,
                                      transparencies, labels and envelopes   transparencies, labels and envelopes     transparencies, labels and envelopes   transparencies, labels and envelopes   transparencies, labels and envelopes


Duplex                                Included as standard                   Included as standard                     Included as standard                   Included as standard                   Included as standard


Page yield of the Black toner         6,000 pages                            10,000 pages                             4,000 pages                            6,000 pages                            8,000 pages
cartridge supplied with the printer

Page yield of the Colour toner        6,000 pages                            8,000 pages                              4,000 pages                            6,000 pages                            6,000 pages
cartridge supplied with the printer

Installed RAM                         128MB                                  256MB                                    256MB                                  256MB                                  256MB

Printer Languages                     PCL5e/PCL6 and UFR11                   HP PCL®5e/6 emulation, Adobe®            PCL6 (PCL5c/pcl-xl), KPDL 3            PCL 5e Emulation, PCL 6 Emulation,     PCL® 6 emulation, Adobe®
                                                                             PostScript® 3TM emulation                (PostScript 3 compatible) with         PPDS, PostScript 3 Emulation, PDF      PostScript® 3™
                                                                                                                      automatic emulation (AES) & PDF        1.5 Emulation, Xhtml
                                                                                                                      Direct Print

Standard Interfaces                   USB 2.0, Internal RJ45 10/100          USB 2.0, Internal RJ45 10/100            USB 2.0, Internal RJ45 10/100          USB 2.0, Internal RJ45 10/100          USB 2.0, Internal RJ45 10/100
                                      Ethernet, Parallel                     Ethernet, Parallel                       Ethernet                               Ethernet                               Ethernet, Parallel

Configuration/ Operation              Front panel status and configuration   Front panel status and configuration     Front panel status and configuration   Front panel status and configuration   Front panel status and configuration
                                      display.                               display.                                 display.                               display.                               display.

Energy Star Compliance                                 Yes                                      Yes                                    Yes                                      Yes                                  Yes

Warranty                              3yrs Next Business Day On-Site         3yrs Current Business Day On-Site        3yrs Next Business Day On-Site         3yrs Next Business Day On-Site         3yrs Next Business Day On-Site
                                      including full parts and labour        including full parts and labour – also   including full parts and labour        including full parts and labour        including full parts and labour
                                                                             includes FOC fuser/ maintenance kits

Cost (incl. VAT)                                    €662.17                                 €844.43                                  €753.09                               €880.87                                 €431.51
Delivery (incl. VAT)                                   Free                                     Free                                   Free                                     Free                                 Free



TCO                                              €5,175.29                               €5,218.43                                €4,558.47                              €5,020.30                              €4,139.69
(incl. VAT) over 3 years @
5,000 pages per month
                       Total Cost of Ownership for Standard Colour Laser Printer
The price you pay for a printer plus the likely cost of consumable items (such as toner, etc.) over its lifetime is the printer’s Total Cost of Ownership (TCO).
This is a very useful means of comparing the value for money that various printers offer.
                                         CANON                         DELL                  HIBERNIAN                  LEXMARK                       XEROX
Printer Model                        i-SENSYS LBP5360                   3130CN                    KYOCERA                    C736DN                     6280_DN
                                                                                                 FS-C5200DN
Purchase Cost
Purchase Price of printer (ex              €545.00                      €695.00                     €619.83                  €725.00                     €355.15
VAT)
Delivery (ex VAT)                            Free                         Free                       Free                      Free                       Free

Black Toner Costs (ex VAT)
Cost of Black Toner                         €66.31                       €63.00                     €63.00                    €78.00                     €70.00
Page yield of the cartridge                  6,000                       4,000                       4,000                     6000                       8,000
supplied with the printer
Page yield of subsequent                     6,000                       9,000                       7,000                    12,000                      8,000
cartridges
Number of Cartridges to be                    29                           20                         26                        15                          22
purchased
Total Black Toner Costs                   €1,922.99                    €1,260.00                  €1,638.00                 €1,170.00                   €1,540.00


Colour Toner Costs (ex VAT)
Cost of Colour Toner                        €85.31                      €156.00                     €83.00                   €148.00                     €72.00
Page yield of the cartridge                  6,000                       3,000                       4,000                    6,000                       6,000
supplied with the printer
Page yield of subsequent                     6,000                       9,000                       7,000                    10,000                      6,000
cartridges
Number of Cartridges to be                    21                           15                         18                        12                          21
purchased
Total Colour Toner Costs                  €1,791.51                    €2,340.00                  €1,494.00                 €1,776.00                   €1,512.00

Additional Consumables
Costs (ex VAT)
Image Drum/Fuser Kit Page
                                                                                                   200,000                    20,000
Life/Photo Conductor Unit
Cost of Image Drum/Fuser Kit                                                                                                  €51.94                  Not Required
                                         Not Required                Not Required               Not Applicable
Number of Additional Image
                                                                                                                                 9
Drums/Fuser Kits
Cost of Additional Consumables                                                                                   €467.46
(ID/FK)
Water Bottle Page Life                                                                                           25,000

Cost of Water Bottles                                                                                             €4.06

Number of Additional Bottles                                                                                        8

Cost of Additional Consumables                                                                                   €32.48
(Water Bottles)
Total for Additional Consumables        €0.00                     €0.00                    €0.00                 €499.94                   €0.00


TCO Sub-Total                         €4,259.50                 €4,295.00                 €3,751.83             €4,170.94                €3,407.15
VAT @ 21.5%                            €915.79                   €923.43                  €806.64                €896.75                  €732.54
TCO (inc VAT)                         €5,175.29                €5,218.43                €4,558.47              €5,067.69                 €4,139.69
Cost per page (Euro)                    €0.028                   €0.028                    €0.025                €0.028                    €0.022
                                       CANON                      DELL                  HIBERNIAN              LEXMARK                    XEROX



                                                                                                                                 Total
Assumptions
Number of pages per month                                                         5,000                                          180,000
Number of months                                                                  36
Black Coverage of each page                                                       5%
Colour Coverage of each page                                                      5%
No. of pages using black toners                                                   100%
No. of pages using colour toners                                                  25%

When you’re calculating a TCO value you will need to make certain assumptions, such as the number of pages you expect to print and the
printed coverage per page. A normal workgroup printer, such as the standard model presented here, will print about 5,000 pages per month, or
180,000 pages over a three-year lifetime, and normal text will cover 5% of a page.


Calculation Elements
The TCO calculation commonly has three elements:
The Purchase Cost: including the purchase price of the printer and any related costs such as delivery, installation, etc.
Toner Costs: being the total cost of toner cartridges over the product’s lifetime. Cartridge capacity is measured in pages at a given coverage, e.g.
 10,000 at 5%. When you’re calculating toner costs remember to subtract the capacity of the toner that is supplied with the printer because that
 will have been included with the purchase price.
Additional Consumables Cost: i.e. the total cost of any additional consumables, such as image drums, that may be required. The lifespan of
 these items is usually measured in pages so the number required is the likely number of pages divided by the item’s lifespan.

Some calculators include the cost of disposal and power consumption to give a more complete view of the TCO.

Standard Colour Laser Printer – Consumables - November 2009
(Prices inc VAT)                 CANON                     DELL                HIBERNIAN                  LEXMARK                  XEROX
                               i-SENSYS LBP5360            3130CN             KYOCERA FS-C5200DN              C736DN                 6280_DN

Black Toner                        €80.57                  €97.20                    €87.48                   €78.00                 €85.05
Cartridge Cost
Black Toner                           6,000                   9,000                    8,000                    12,000                 8,000
Cartridge Page Yield          Part No: 1660B002AA    Part No: G478F/G486F        Part No: TK510K         Part No: 0C736H2KG     Part No: 113R00726

Colour Toner                       €103.65                 €189.54                  €132.43                   €148.00                €87.48
Cartridge Cost
Colour Toner                          6,000                   9,000                     8,000                   10,000                 6,000
Cartridge Page Yield          Part No: 1657B002AA,   Part No: G475F/G483F;   Part No: TK510C, TK510M,    Part No: 0C736H2CG,    Part No: 113R00723,
                            1658B002AA, 1659B002AA       G477F/G485F;                  TK510Y           0C736H1MG,0C736H1YG    113R00723, 113R00723
                                                         G476F/G484F;

Image Drum/Fuser Kit           Not Required            Not Required                 €665.50                €4.06                 Not Required
                                                                                  Part No. MK540       Water Bottle
                                                                             (Every 200,000 pages)     0C734X77G
                                                                                                          €51.94
                                                                                                   Photo Conductor Unit
                                                                                                       0C734X24G




For Support and Assistance
The NCTE can be contacted with any queries regarding the ICT Framework               If you have any questions on how to buy a standard colour laser
agreements:                                                                          printer using the Colour Framework, contact the NCTE at
Name:     NCTE                                                                       info@ncte.ie . Further information and guidance on
                                                                                     procurement matters, specifically ICT procurement
Email:       info@ncte.ie                                                            arrangements, i.e. PCs, Notebooks, Mono and Colour Printers is
Website: http://www.ncte.ie/ICTAdviceSupport/Purchasing                              available on the NCTE website at:
                                                                                     http://www.ncte.ie/ICTAdviceSupport/Purchasing .

				
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