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Memorandum Order 7 2009 - DOC by yqc43112

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									VIA ELECTRONIC MAIL


                              MEMORANDUM


                                                            November 12, 2009


TO: Directors of Athletics, Senior Woman Administrators, Men’s and Women’s
      Head Track and Field Coaches, Sports Information Directors, and
      Commissioners of Institutions and Conferences Sponsoring NCAA
      Division I Men’s and/or Women’s Indoor Track and Field.

FROM: Holly Sheilley, chair
      NCAA Division I Men’s and Women’s Track and Field Committee.

SUBJECT: Information about the 2010 NCAA Division I Men’s and Women’s
            Indoor Track and Field Championships.


The NCAA Division I Men’s and Women’s Track and Field Committee is
providing this memorandum regarding the 2010 NCAA Division I Men’s and
Women’s Indoor Track and Field Championships and actions taken by the
committee. The memo includes the following topics:

      Championships handbook.
      Qualifying standards.
      Final qualifying meets.
      2010 championships information.

Championships Handbook. The 2010 NCAA Division I Men’s and Women’s
Indoor Track and Field Championships Handbook, which contains the policies
and procedures governing the administration and conduct of the championships, is
available on the NCAA Web site (ncaa.org, sports, indoor track and field,
championships information). Refer to the Division I General Requirements
Handbook for additional information concerning the conduct of NCAA
championships. The qualifying procedures detailed in the handbook take
precedence over any other printed qualifying procedures, including the 2009 and
2010 NCAA Men’s and Women’s Cross Country and Track and Field Rules Book
(Part III NCAA Qualifying).

Qualifying Standards. The qualifying standards for the indoor championships
are available on the NCAA Web site (ncaa.org, sports, indoor track and field,
championships information). Qualifying marks for the indoor championships
must be made from December 1, 2009, through March 6, 2010. (Exception:
Conference championships held March 7, 2010.) Please note that an updated
NCAA MEMORANDUM
November 12, 2009
Page No. 2
_________



version of the standards was posted to the Web site within two hours of the initial notice sent to
institutions on October 23, 2009. The standards are also included as appendices in the
championships handbook.
Rules Clarification – Facility Curbing. The NCAA Track and Field Rules Subcommittee issued
the following clarifications concerning rules 1-1.2, 1-1.5, and 10-2.3 of the 2009 and 2010 men’s
and women’s cross country and track and field rules book:

      A facility designed for the inclusion of a curb is illegal if used without a curb, or
       replacement cones, for competition.
      A section of curbing that is removed must be replaced by cones in order to maintain the
       legality of the facility. The entire curbing system should not be replaced by cones.
       Cones must be specifically placed in order to maintain legality.
      The results from any running event on a facility designed and surveyed for use with a
       curb cannot be used for records or qualifying if the curbing, or specified cone
       replacement, is not in use.

For the complete clarification, please refer to the NCAA Rules and Officiating Web site.

Final Qualifying Meets. Division I institutions wishing to host an indoor track and field meet,
other than a conference meet, between March 1 and 6, 2010, must petition the NCAA for
sanctioning. Marks on these dates from non-approved meets will not be accepted for
championships consideration.
Applications to host a 2010 final qualifying meet must be submitted by Wednesday, January 13,
2010. Each institution may host only one final qualifying meet prior to the championships. To
host a final qualifying meet, institutions must submit a meet application (posted on the NCAA
Web site), along with a proposed schedule of events. An application is a commitment to adhere
to NCAA rules subject to the oversight of the track and field committee.

Requests should be submitted to Kristen Jacob Smith, NCAA assistant director of online
properties and media for championships (e-mail: kjacob@ncaa.org; fax: 317/917-6235).
Additional information regarding the application process can be found on the NCAA Web site
(ncaa.org, sports, indoor track and field, championships information).

2010 Championships Information. The following information is pertinent to the administration
of the 2010 indoor track and field championships:

Track and Field Results Reporting. In order to be considered for selection to the 2010 indoor
track and field championships, all institutions must ensure that the electronic submission of
results from any competition in which their student-athletes compete are reported by the meet
host to the Track and Field Results Reporting System (TFRRS) of the U.S. Track and Field and
Cross Country Coaches Association (USTFCCCA) through the online provider DirectAthletics.
NCAA MEMORANDUM
November 12, 2009
Page No. 3
_________



TFRRS replaces the existing proof of performance (POP) process. Only the official
electronically-reported meet results as submitted by the meet host in TFRRS will serve as proof
of performance for all NCAA Division I track and field times and marks. The former POP forms
will be eliminated, and coaches will no longer be required to submit verification of qualifying
performances. Season-best descending order lists by event, as approved by the NCAA Division I
track and field committee, will be made available on a real-time basis at www.tfrrs.org.

Team Roster Forms. NCAA Division I men’s and women’s track and field programs will be
required to register and maintain their official team roster with TFRRS before entering their first
competition. Each student-athlete will be assigned a unique TFRRS tracking ID that will identify
the student-athlete throughout his or her collegiate career. This ID will not change from season to
season; however, institutions will be required to register their roster each season to confirm
eligibility status. Roster registration for the indoor championships season is now open on
TFRRS. Access to and instructions for roster submission can be found at www.tfrrs.org.

Meet Results. It will be the responsibility of the meet HOST to submit meet results to TFRRS by
midnight Eastern time, one day after the completion of a competition. Marks may not be
considered for championships selection if meet results are not received from the host within the
designated time period. Participating institutions must ensure that the electronic submission of
results from any competition in which their student-athletes compete are reported by the meet
host within five days of the performance and not later than midnight (Eastern time) March 6.
Exception: Conference championships held March 7 have until 5 p.m. (Eastern time) to submit
results. Results will be accepted only for student-athletes on the institution’s TFRRS roster form.
The submission of incorrect performances may result in the disqualification of the student-
athlete. If a result is submitted more than five days after the qualifying performance and the
performance is the basis for championships selection, the institution of the selected student-
athlete will be subject to a fine. The fine assessed will be not less than $25 or more than $100.

Detailed account information and instructions to set up meets and download team rosters in
preparation for uploading 2009-10 indoor track and field results are available for meet hosts,
meet directors, and timers at www.tfrrs.org (select the link for Meet Director/Timer
Information). Take particular note of the frequently asked questions document posted which
highlights the following:

      Meet hosts may use their method of choice to manage meet entries. It is NOT required to
       use DirectAthletics for meet entries;
      It is the responsibility of the meet directors/timers to collect valid TFRRS IDs from their
       entering teams, regardless of the meet entry method;
      For the purpose of running a meet, any meet director/timer can download the rosters of
       TFRRS teams (with valid single-meet TFRRS IDs) at no cost to the meet director/timer;
      Institutions registered with TFRRS can print out or download their TFRRS rosters (with
       IDs) to facilitate the entry process.
NCAA MEMORANDUM
November 12, 2009
Page No. 4
_________



If you experience technical difficulty using the TFRRS system, please contact DirectAthletics
(support@directathletics.com; phone: 617/285-0455), and notify the NCAA national office
(lsuscha@ncaa.org or 317/917-6189) if the difficulty will trigger a late fine.

Championship Declarations. At the end of the season’s qualifying period, the final descending
order lists of performances that meet the qualifying standards will be posted at www.tfrrs.org and
coaches will declare student-athletes for the championships as has been done in the past. All
student-athletes must be declared or scratched in every event in which they qualified. [Note: the
declarations form will be provided through DirectAthletics – the same password for roster
submission will enable access to the declarations form.] Any institution declaring a student-
athlete after the deadline of 1 p.m. Eastern time and before 3 p.m. Eastern time Monday, March
8, will be charged $300 per institution per gender. There is no opportunity to submit declaration
forms after 3 p.m. Eastern time Monday, March 8.

Coaches attending the indoor championships must be declared as part of the student-athlete
online declaration process. Coaches’ credentials will be distributed per the guidelines outlined in
the championships handbook.

Championships Selections. The Division I track and field subcommittee will post the final list of
participants selected to participate in the indoor track and field championships by 7 p.m. Eastern
time, Monday, March 8, 2010.

Championship Dates and Site. The 2010 indoor track and field championships will be held
Friday, March 12 and Saturday, March 13, at the Randal Tyson Track Center in Fayetteville,
Arkansas. The University of Arkansas, Fayetteville, will serve as the championships host.

Schedule of Events. The schedule for the 2010 indoor championships will available on the
NCAA Web site on or about December 1.

If you have any questions regarding the indoor championships, please contact Ms. Jacob Smith
(317/917-6584), NCAA associate director of championships Liz Turner Suscha (317/917-6189)
or me (502/852-0220).

Best wishes for a successful season.


HS:kmh

cc:   Ms. Chris Pohl
      Mr. Sam Seemes
      NCAA Division I Men’s and Women’s Track and Field Committee
      Selected NCAA Staff Members

								
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