University Supervisor Orientation
James Madison University
Education Support Center
The Role of the ESC
The Education Support Center (ESC) works
closely with the program faculty, the
university supervisors (US), and the
cooperating teachers (CT) to provide the
highest quality student teaching experience.
The ESC staff
Provides support and is available to answer
Provides training for all US through the ESC.
Supplies supervision materials.
Publishes all student teaching materials
including all of the reference forms and
handbooks on the ESC website
The Role of the Programs and
Programs and Departments
Pay salaries and handle related
Determine supervisor assignments
(the schools and students you will
University Supervisor Packet
In your packet, you will find the following:
Memorandum of Understanding
Reference Guide (1 for each area supervised)
Student Teaching Applications (1 per student)
US Placement Report
Scripting Guide (1 per ST)
Planning and Reflection Profile (1 per ST)
ST-8 Observation of Classroom Teaching (4-6 per ST
depending on length of placement)
ST-9 Assessment of Student Teaching (2 per ST)
The CT verification sheet and CT feedback form
(ST-12) are available on the ESC website.
Welcome Letter to Supervisors
Please read your letter carefully.
Letter includes dates for student
teaching blocks and supervisor
Non-photo ID is provided in the packet.
JMU photo IDs can be obtained in the
ETMC in Memorial Hall.
Professional Development Seminar
All supervisors are required to attend
an all-day professional development
seminar during the semester in which
September meeting – for all fall US.
January meeting – for all spring US who
did not supervise in the fall
(or for those who did supervise, but did not
attend the September meeting).
Contacting Student Teachers
Introduce yourself in advance!
Contact student teachers by e-mail or
telephone prior to their first placement.
Please meet with STs during the first
week they are in their placements!!
The Memorandum of Understanding outlines
the responsibilities of the US including:
Frequency of visiting student teachers (a minimum of once
every 2 weeks).
Reviewing lesson plans.
Observing a variety of lessons and activities.
Scheduling meetings and conferences with STs and CTs.
Providing written mid-block and written final assessments of ST
Assigning a final course grade.
Evaluating the CT and placement.
Please submit all documentation to the ESC
within 3 weeks of the end of the ST placement.
Tools for University Supervisors
University Supervisor Checklist – list of
supervisor activities during the ST block.
Student Teacher Files Checklist – list of
materials to be submitted to the ESC each block.
Talking Points can guide your conference with
the ST and CT.
Go over forms with CT.
Include your requirements.
Choose what to include based on the experience
of the CT with JMU STs.
This excerpt from the College of Education
Conceptual Framework is a guide to the
knowledge, skills and dispositions that you can
expect the student teachers to exhibit.
The co-teaching methods described here are
suggested for use by all CT/ST partners. In this
time of stringent accountability, co-teaching
provides an excellent opportunity for two
professionals, CT and ST, to work together to
enhance student learning. Please encourage the
practice in the classrooms where you supervise.
Policies and Procedures
The policies included have been approved by the
Professional Education Coordinating Council and
are consistent for all programs. Each program
may have some unique practices, but all
programs will adhere to what is included in this
As you read this section, please note these items
JMU Teacher Ed Contacts – p. 2
attendance policy – p. 4
outside activities – p. 5
substitute teaching – p. 5
sample teaching schedule – p. 7
role of the university supervisor – p. 10
student teaching withdrawal policy – pp. 11&12
Student Teaching Withdrawal Policy
Most student teachers are quite successful!
If a ST encounters problems, it is essential that
as soon as you recognize a situation:
discuss the situation with the ST and CT;
contact the Department Head or Program Coordinator;
contact the Director of the ESC;
document what you observe and any steps you have
taken to rectify the situation.
Please read this section carefully so that in the
unlikely event that you recognize a problem you
will know where to go for guidance.
Assessment and Observation
Completing the forms discussed in this section is very important!
These forms provide a complete picture of a student’s teaching
The information is used for College assessment purposes.
At the bottom of each sample form is an explanation of how the form
is to be used.
Please read this information carefully before your first visit with the ST
Where do I get the forms?
US & CT receive observation and assessment forms in their packets.
ST download and copy most of these forms in the student teacher
material on the ESC Web site.
Please use the chart (on p.2) to help you keep track of :
Who completes what forms
Who gets copies of what forms
When to complete forms
Assessment and Observation (continued)
Each time you observe a ST:
You need to complete an ST-8 (Observation of
There are no ratings on the observation form.
You will need to confer with the ST
Mid-block and final evaluations:
You will need to schedule a conference with the
ST and CT to discuss the ST-9.
You need to complete two ST-9s (Assessment
of Student Teaching) for each student for each
Assessment and Observation (continued)
Reference guides were designed to match each
content area and/or grade level.
Sometimes the US and CT are not sure exactly
what rating to assign on a section of the ST-9. The
guide provides questions to assist in your
The US and CT must complete evaluation forms
During a final visit, the US needs to meet with the CT and
ST to discuss the final evaluation of the student’s progress.
Thank You for your Participation
Joy Moody, ESC Director (firstname.lastname@example.org) and
Linda Bigler, Coordinator of Field
Experiences (email@example.com), will be happy to
provide support and answer your questions.
Please contact the Education Support
Center at 540-568-6274 or teacher-
firstname.lastname@example.org if you have any questions or
comments about this orientation.
Be sure to review our website at
http://coe.jmu.edu/esc/ for additional
information about the student teaching