Memorandum of Document Submission by bjn18321

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									                                    DMFS Document Submission Matrix

     Document            MOU ref            Due Date              Next          Email   Signed,   Signed hard   Submitted
                                                               Submission       copy     hard     copy to HQ     through
                                                                  Date           To     copy to                   MFSP
                                                                                FOM      FOM                    eBusiness
                                                                                                                  Centre
AGM Annual Report          7.3.16       Within 2 months of                                X           X
                                               AGM
   Approved AGM            7.3.16       Within 2 months of                                X           X
      Minutes                            presentation and
                                         approval at AGM
  Audited Financial          8.6        Within 2 months of                                X           X
    Statements                           presentation and
                                         approval at AGM
First Quarter -MFSP      7.3.15/8.3.4   Last working day of    30 July 2010                           X            X
      Quarterly                                July
 Expenditure Report
  Second Quarter -       7.3.15/8.3.4   Last working day of   29 October 2010                         X            X
   MFSP Quarterly                             October
 Expenditure Report
Third Quarter -MFSP      7.3.15/8.3.4   Last working day of   31 January 2011                         X            X
      Quarterly                               January
 Expenditure Report
  Fourth Quarter -       7.3.15/8.3.4   Second Friday of       13 May 2011                            X            X
   MFSP Quarterly                       May following the
 Expenditure Report                     Fiscal Year end
Statement of Surplus        8.3.4       Second Friday of       13 May 2011       X                Submit only
       Funds                            May following the                                           the FOM
                                        Fiscal Year end                                            approved,
                                                                                                  signed hard
                                                                                                  copy to HQ.




Updated : 20 July 2010                                                                                                 1/3
     Document            MOU ref            Due Date               Next          Email      Signed,   Signed hard   Submitted
                                                                Submission       copy        hard     copy to HQ     through
                                                                   Date           To        copy to                   MFSP
                                                                                 FOM         FOM                    eBusiness
                                                                                                                      Centre
 MFSP Request for           7.3.7       25 November 2010       25 November                                X            X
  Funds (formerly                                                  2010
   MFSP Funding
    Application)
   MFSP Service             7.3.7       First working Friday   2 March 2011                           Submit only      X
Delivery Agreement                            in March                                                  the FOM
                                                                                                       approved,
                                                                                                      signed hard
                                                                                                      copy to HQ.
  Memorandum of                               1 April           1 April 2011                                X
  Understanding
   Supplemental          7.2.8/7.3.21                          30 June 2010         X                      X
    Agreement                                                                   (courtesy              (courtesy
                                                                                  copy)                  copy)
 In year Request for         N/A            As required.                            X                      X
 Contingency funds
     Professional            N/A        Date and procedures                                               X
 Development Fund                        to be announced
     Application

   Project Funding           N/A        Date and procedures                                               X
      Application                         to be announced
   Formal Site Visit       7.3.18        Within 3 months of                        X                      X
       Response                            receipt of report
Internal Audit Report      7.3.19        Within 3 months of                        X                      X
       Response                            receipt of report
     Performance             N/A        1 week after the end     9 July 2010       X                      X
Measurement Report                          of the quarter     8 October 2010
  (for MFRCs with a                                            7 January 2011
    Family Liaison                                               8 April 2011
     Officer only)



Updated : 20 July 2010                                                                                                     2/3
     Document               MOU ref   Due Date                Next           Email     Signed,    Signed hard   Submitted
                                                           Submission        copy       hard      copy to HQ     through
                                                              Date            To       copy to                    MFSP
                                                                             FOM        FOM                     eBusiness
                                                                                                                  Centre
   SISIP Financial            N/A     March 31           Quarterly Report      X                         X
 Services (SISIP FS)                                           Due
      Volunteer                                            30 July 2010
Recognition Program                                      29 October 2010
      (VOREP)                                            31 January 2010
                                                          29 April 2010

                    Other Important Dates to Remember
Family Violence Prevention                    Poster delivery to Health Promotions offices July-August
        Campaign                            C/MFRCs to obtain copies from local Health Promotion Office
                                                          Campaign: 17-23 October 2010

 Ordering Dates for Second                                         16 August 2010
Language Training materials                                       14 December 2010
                                                                    14 March 2011

  MFSP Participant Survey                          Release of materials to C/MFRCs – November 2010
                                                 Implementation dates for 2011 – January to March 2011
                                                 Return deadline for completed surveys – 30 March 2011




Updated : 20 July 2010                                                                                                 3/3

								
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