UCAS Information Evening THE PROCESS OF APPLYING TO UNIVERSITY IN THE UNITED KINGDOM. Purpose of this Evening To take you through the process of application. To set out the timeline of applications. To identify what the students need to do, how the school will support them in their applications and how Parents can help. What is UCAS? The central application service to Universities in the UK. UCAS does not make any decisions on the allocation of places. The 10 Step Process 1. Potential applicant 6. UCAS processes form and conducts research forwards to chosen HEIs 2. Registers online with UCAS 7. HEIs submit decisions Apply (offer or unsuccessful) 3. Completes form and 8. Applicant views decisions processes payment on Track 4. Academic reference added 9. Applicant replies to offers by school/college on Track (Firm / Insurance) 5. School/college sends form 10. HEIs confirm places when electronically to UCAS results are released Step 1: Potential applicant conducts research Extremely important to find the right course and institution for the student. Process has already begun in Tutorial on a Monday mornings and individual tutorials with tutor. Research can be done online, paper based or Experiential, a combination is best. www.ucas.ac.uk Entry Requirements Bangor University Psychology Imperial College London Biology Psychology at Bangor = CCD at A2 with A at AS OR CCC at A2 with E at AS University Websites Once students have found a university and a course that they are interested in, it is important that they look at the university itself. The website or prospectus will be able to tell the students about open days, a specific course content as well as about the assessment of the course. Step 2: Registers online with UCAS Apply Done during a tutorial in June 2010. Simple process following the on screen prompts. Once they are registered students can begin to fill in details....... Step 3: Completes form and processes payment What information will UCAS want from you: Personal Details Additional Information (ethnicity etc) Choices Education Employment Personal Statement Personal details Standard personal details form. Some of this section will be filled in automatically with the details you entered during registration. Choices Maximum of 5 choices Follow simple on screen prompts and drop down menus. Start date will be September 2011 or September 2012 for those applying for deferred entry. Education You will need to enter where you have studied and which qualifications you are taking / have taken. You can enter up to 10 schools You will need to enter all qualifications you have already taken as well as the ones you are about to take. Employment Fill in the details of your work history and employers. Up to five employers If you have not had any jobs, you can leave this section blank, but you will still need to mark it as complete in order to continue with your application. Personal Statement The purpose of the personal statement is to tell the universities and colleges why you are applying for the course(s) you have chosen and why they should want you as a student. This statement helps universities and colleges to know more about you as a person. Students will receive guidance on how to write a personal statement in tutorials and from their UCAS advisor. Personal Statement Plagiarism is taken seriously by all universities and if you are suspected of copying your personal statement then you run the risk of not being accepted by any of the universities. Personal Statement: Ways to make it stand out. Taster Days Work Experience Know the Community Course Summer Work Schools (Local or International) Payment Payment is made online with a Credit or Debit card. Students only applying for one university = £9.00 Students applying for between 2 and 5 universities = £19.00 Payment is made before the application is forwarded on to the referee. Applications will not be sent off until confirmation of payment is received. Step 4: References The reference will be written in combination with the Tutor and the students UCAS advisor. Predicted grades will also be entered at this stage for the examinations that will be taken in Summer 2011. The reference will comment on the following • Suitability for the course chosen. • Proposed career plan - if they have one and suitability for this career. • Academic Performance. • Involvement in school community. • Any personal circumstances which may have affected, or will affect in the future, academic performance. • Any specific needs, such as a disability or learning difficulties, and how it was coped with at the current at school / college. Step 5 & 6: Sending in the Application At School: At UCAS Final checks by the school. Application checked and processed. Confirmation of payment received Application is copied to each university specified – Sent to UCAS Invisibly Letter sent to student to confirm receipt of the application and outline the next stage of the process. Step 7: Tracking your application and Offers Online Tracking: Personal ID number sent out with confirmation letter. Progress of your application. Invitations: A university may ask you to attend an interview or audition, or to provide a portfolio of work, an essay or other piece of work. Shown on ‘Track’ with the option to accept or decline the invitation or request an alternative date. Offers: Offers are only official if they are sent to you by UCAS. Universities must make a decision on your application by 31st of March. Can take up to 50 days to get an offer after applications have been submitted. Step 8: Types of Offers Conditional offer The university or college will offer you a place if you meet certain conditions, which are usually based on your exams. Unconditional offer You have met all the academic requirements and the university or college is happy to accept you. Withdrawn application A choice can be withdrawn by you or the university or college It may be withdrawn because you didn't respond to any letters or emails from the university or college, or because you didn't attend an interview. Unsuccessful application This means that the university or college has decided not to offer you a place on the course Step 9: Replying to Offers A maximum of two offers may be held after all final decisions have been made Applicant can make one of three replies: F =firm acceptance I=insurance acceptance D=decline There are four combinations of offers and replies Unconditional firm only - you've firmly accepted an unconditional offer. You cannot have an insurance choice. Conditional firm only - you've firmly accepted a conditional offer. Conditional firm + conditional insurance - you've firmly accepted one conditional offer and accepted another conditional offer as an insurance. Conditional firm + unconditional insurance - you've firmly accepted a conditional offer and accepted an unconditional offer as an insurance. Oxbridge, Medicine, Dentistry or Veterinary Applications Medicine, Dentistry or Veterinary Oxbridge Deadline for applications = 15th Deadline for Applications October = 15th October Can only have 4 choices Oxford or Cambridge Check to see if required to submit essay, sit and entrance exam or attend an interview. Timeline and Key Dates for Oxbridge Oxford Cambridge 1st September - open for applications 1st September - open for applications Early September register for admissions tests if 20th September – deadline for overseas required. interviews 20th September – deadline for overseas interviews 15th October – UCAS deadline 15th October – UCAS deadline 22nd October - completion and submission of online Supplementary Application 3rd November - Admissions tests Questionnaire (SAQ) for most applicants 10th November – Deadline for written work Early December – Interviews 14th November - Deadline for fine art portfolios. Mid January – Notification of Decision 5th – 17th December – Interviews NB: Colleges may ask for additional assessment Mid January – Notification of Decision. work, the college will set this deadline. Timeline at St George’s International School From 8th March 2010 – Monday 30th September 2010 – References for tutorials for Research. Oxbridge completed. Final draft of all other personal Statements submitted. From 15th March 2010 – individual tutorials with Tutor. Before 15th October 2010 – Oxbridge, Medicine, Dentistry and Veterinary 21st June 2010 – Register on UCAS applications set to UCAS. website. October Half Term 2010 – Finished From 25th June 2010 – Tutorials on applications for all other courses. personal statements and meetings with UCAS advisors. 30th November 2010 – References completed and applications sent to UCAS. 2nd July 2010 – First draft of Personal Statement submitted. 14th July 2010 – Final draft of Oxbridge Applications and Personal statements. How can parents help? With Research: Asking questions about the courses. Asking about the Universities themselves. Keeping students realistic. University Open Days: Dates can be found on the University Websites. Questions? If you have any further questions or queries about the UCAS process, please feel free to contact me at the school and I will try and answer them for you.