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					                            Procedures Manual
                      Lake Charles HOG Chapter 1686
                             Officially Adopted
                             February 1, 2007
                           By the Club Officers

It is the intent of the authors to maintain the Procedures Manual as a living
document. As succeeding officers adopt new policies and procedures, or
as the existing policies and procedures are updated, all appropriate
changes are to be made immediately.

All officers are to maintain a current draft of the Procedures Manual in their
files. All Primary Officers are to maintain hard copies and to have them in
their possession when attending any and all officer and Club meetings.
Lake Charles HOG Procedures                                           Page 2 of 6
Adopted 2/1/07

Club Membership

HOG Chapter 1686 is comprised of members who obtain national HOG
membership as per national HOG guidelines.

After becoming either a full or associate national member, that member may
apply for local HOG membership by completing an application and paying dues.

Local HOG dues:
    Full Membership $20
    Associate Membership: $10
    No discounts are given for couples that are both full members. Every full
      member must pay $20.

Club Meetings

Official club meetings are held the first week-end of every month. Saturdays and
Sundays are alternated to assist in accommodating those who work shifts.
     Odd numbered months are on Sundays; even numbered months are on
     Sunday meetings begin at 1:30 p.m.; Saturday meetings begin at
       10:00 a.m.

All meetings are open; anyone can attend.

Club Officers

Primary officers are elected by the Club membership by anonymous balloting:
      Assistant Director

All other officers are appointed by the Primary Officers:
       Head Road Captain
       Safety Officer
       Membership Officer
       Activities Officer
       Ladies of Harley
Lake Charles HOG Procedures                                             Page 3 of 6
Adopted 2/1/07

Officer Meetings

Officers’ meetings are held the Thursday prior to the monthly meetings at
6:30 p.m. The place is determined and announced to the membership prior to the
meeting night.

All officers are encouraged to attend as many meetings as possible to facilitate a
smoothly run Club meeting. Attendance is particularly necessary if that officer
has business to discuss at the Club meeting.

The official agenda for the monthly meeting is set at the officers meetings.

Any officer who is unable to attend an officers’ meeting, and who intends to
speak at the monthly meeting, should contact the secretary so their information
can be added to the agenda.

Any Club member who wishes to attend an officers’ meeting to address
questions or concerns is welcome.

Pride Points

Pride Points are awarded for attending meetings, rides, and participating actively
in the club in other ways.

The points are awarded as follows:
    Attending a monthly meeting – 1 point
    Attending a monthly ride - 1 point
    Participating in the Trash Bash – 1 point
    Other rides as allowed by the Primary Officers (Fur and Wildlife Festival,
      Blazin’ Bikes, for example) – 1 point
    Participation in three activities from January through December counts as
      1 Pride Point. Examples of “activities”: a/c installation at clubhouse,
      helping with club picnic, riding along with triathlon.

Once 12 Pride Points are accumulated within one calendar year:
   The member is awarded a patch if it is their first year to reach 12 points;
   The member is awarded a rocker for each year after

Chapter Rides and Benefit Rides

Monthly ride dates are set and destinations determined by the Club officers.

Monthly rides are on Saturdays with periodic exceptions decided at the yearly
planning meetings.

Monthly rides during Daylight Savings Time begin at 9:00. The rest of the year
rides begin at 10:00.
Lake Charles HOG Procedures                                            Page 4 of 6
Adopted 2/1/07

In accordance with the guidelines set by Harley-Davidson, no official club ride
(monthly ride) can include stopping at bars. Alcohol cannot be consumed during
the ride.

The ride is over when the pre-determined destination is reached. Everyone is on
their own once they arrive at the destination.

A minimum of 4 Road Captains will be in attendance at each ride. The goal is to
keep the groups as small as possible for safety reasons and road conditions.

Once the calendar is set for the year, no changes to monthly rides can be made.
Exceptions are made only for safety issues such as weather.

Poker runs, Blazin’ Bikes, and other rides that use bars/casinos as stops
CANNOT be designated as a monthly ride. They DO NOT meet Harley-
Davidson’s criteria for a club-sponsored ride due to alcohol-related issues.

Benefit poker runs, Blazin’ Bikes, and similar activities are announced and
promoted within the Club. Members are encouraged to attend and participate
when they do not interfere with our monthly rides.

All HOG rides are closed rides.
     All visitors (non-members) MUST sign a waiver.
     If a minor is riding, the child’s parent/guardian must sign the waiver. The
      grandparent, aunt, uncle, friend, etc., CANNOT sign for a minor.
     A visitor may participate in a maximum of three (3) rides within one
      calendar year.

Monthly Ride Cancellations:
   No ride will be cancelled prior to the actual day.
   Either the Head Road Captain or a representative will arrive at the Harley
      Shop to determine if the ride is cancelled, and to announce the

Ladies of Harley
A designated auxiliary group within the Harley Owners Group.
    The coordinator is an officer of the club and is responsible for organizing
    Official meetings and rides that meet the Club Ride criteria – utilize road
      captains, have a specific destination, etc. – receive 1 Pride Point
    Other activities – movie, for example – are awarded 1 activity point. Three
      activity points equal 1 Pride Point

Road Captains

In order to obtain and maintain Road Captain status a current member MUST:
     attend training once each year. At this time the Road Captain will be given
       a gold shoulder lanyard.
Lake Charles HOG Procedures                                                 Page 5 of 6
Adopted 2/1/07

       perform Road Captain duties for a minimum of three monthly rides within
        one calendar year.
       Head Road Captains are appointed yearly by the Primary Officers. The
        Head Road Captain shall be awarded a red lanyard and must adhere to
        the same rules as other Road Captains.

Failure to comply will result in elimination from Road Captain status.

Atta-Boy Awards

An award not to exceed $50 will be given. Gift certificates to Lake Charles
Harley-Davidson and a detail job by Raymond Oliver have been suggested.

The purpose is to recognize current members who stand out for their service to
the club in one particular event, or who work behind the scenes to keep the club
running smoothly.

Frequency: this is awarded at the discretion of the Primary Officers.

Club members may nominate; the Primary Officers determine who the recipient
will be.

Primary Officers are ineligible. Any other officer or member is eligible.


An official Lake Charles Harley Owners Group website has been established and
is maintained by the Club Webmaster.

The website is:

There is a monthly fee of $12.95 charged by Yahoo to keep the website running.

Anyone may advertise on the website. Non-members will be charged a fee:

Full page ad: $20/month
4x6 ad: $10/month
Business card size: $5/month


When a meal is served a $5.00 donation is expected.


A fresh flower arrangement at a cost no greater than $35 will be sent to members
and their children only.
Lake Charles HOG Procedures                                            Page 6 of 6
Adopted 2/1/07

A plant at a cost no greater than $50 will be sent to funerals for members and
their children only.

Appendix A – MDA Procedures

Date: make sure our ride is not same month as Cajun’s ride and does not conflict
with Billy’s racing schedule

Two months prior to the ride: contact appropriate law enforcement for the

One month prior to ride: visit Nina personally, not by phone or by email, and
remind her of the date, request door prizes, and ask Billy to do the poker hand.

Two weeks prior to ride – again pay a personal visit to Nina and remind her of
the date, the need for door prizes, and remind Billy he will do the poker hand.

One week prior: contact American Press and KPLC

As bikes arrive: Line bikes up in two parallel rows (no staggering) in one lane to
ensure a smooth take-off and to eliminate gaps at take-off.

The 2007 officers recommend the following for the 2008 Ride:
    utilize an escort from the Harley Shop to a designated point such as Moss
      Bluff; and,
    that the destination be changed to Grand Casino Coushatta.