NAGALAND awp_b 2010-11

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					    National Programme
   Mid Day Meal in Schools

   Annual Work Plan & Budget

                   Mid Day Meal Programme
              Annual Work Plan and Budget 2010-11

1. Introduction:

1.1    Brief history, objectives and rationale of the Mid Day Meal Programme

       National Programme of Mid-Day Meals in Schools (MDM) has been under
       implementation in the State since November 1995 with the objective of giving
       a boost to Universalisation of Elementary Education by improving enrolment,
       attendance, retention and learning levels of children and also to improve the
       nutritional status of children of the elementary stage. Mid-Day Meal
       Programme has positive impact on educational advancement and social equity.
       It also is a means to impart various good habits to children and to educate
       them about the importance of cleanliness, balanced diet, clean water and
       related matters.
               The State of Nagaland has been taking steps to fully implement the
       scheme in primary and elementary schools across the State in right earnest
       keeping the directives of the Hon’ble Supreme Court and as per the Revised
       Guidelines of 2004 & 2006. The State has already geared up to achieve the
       objectives by providing hot cooked meals with a minimum of 450 calories and
       12 grams protein at the Primary Stage (Classes I-V) and a minimum of 700
       calories and 20 grams of protein contents at the Upper Primary Stage(Classes
       VI-VIII). The approach of the Govt. for implementing the scheme has been
               a)     Cover all Govt. Primary/Upper Primary Schools, Education
                      Guarantee Scheme Centres (EGSs) and Alternative and
                      Innovative Schooling Centres (AIE) over a period of time with
                      facilities such as the following;
               b)     Provide Kitchen-cum-store
               c)     Provide cooking devices.
               d)     Water supply
               e)     Develop an institutional structure that involves the community
                      in implementing the programme

1. 2.   Process of plan formulation.

        The AWP&B for 2010-11 has been formulated as per the guidelines of Govt.
        of India issued from time to time. The Plan Budget has been prepared strictly
        on the actual enrolment of students in Primary and Upper Primary stages.
        Requirement of food grains, cooking cost, transportation cost, construction of
        Kitchen-cum- store, kitchen devices, cooks’ honorarium have been reflected in
        the prescribed formats attached.

2.      Description and assessment of the programme implemented in the
        current year and proposal for the next year (2010-11) with reference to:

        During the financial year 2009-10 , an amount of Rs.992.40 lakhs have been
        provided by the Government of India . The break up of the provision is
        reflected as under;

        (i)     Cooking Cost
                a)     Primary Stage                 :- Rs. 683.63 lakhs
                b)     Upper Primary Stage           :- Rs. 205.96 lakhs
        (ii)    Kitchen devices (Upr.Pry)            :- Rs. 20.75 lakhs
        (iii)   MME ( Primary& Upper Primary) :- Rs. 21.96 lakhs
        (v)     Transport subsidy                    :- Rs. 60.10 lakhs
        (vi)    Cooks honorarium                     :- Rs. 68.51 lakhs.
                                              Total :- Rs. 992.40 lakhs

        The State Government has also provided Rs.102.98 lakhs as 10% contribution
share towards the cooking cost for Primary and Upper Primary stages and Rs.300.00
lakhs towards the nutritional support including the Cooks’ honorarium.

        For the year 2010-11 an outlay of Rs.3757.83 lakhs is proposed. There is a
sharp hike in the proposed outlay due to the revision of rate for cooking cost,
construction of Kitchen-cum-store on SOR of the state & also due to the decision of
GOI bear 90% of the Cook’s honorarium as per revised norms. Details of requirement
of fund are reflected in the prescribed formats attached.

2.1   Regularity and wholesomeness of mid day meals served to children; reasons
      for programme interruptions, if any.
      Cooked meal was served to the students as per the guidelines. No report of
      interruption was received.

2.2   Foodgrains management, including adequacy of allocation, timeliness of
      lifting, transportation and distribution, and suitability of storage at different

      After receiving the yearly allocation of foodgrains from the Govt. of India, the
      State Govt. directs the authorised stockist to lift foodgrains in month wise
      basis. The allocation is divided into 10(ten) equal instalments to be lifted in
      10(ten) months starting from April to January. The authorised stockist lifts the
      foodgrains from FCI go-down, Dimapur and transports the same to respective
      DIS go-downs monthly. The VECs collect the foodgrains from the concerned
      DIS go-down. Suitable storages are made available and for which rent is paid
      from the fund provided by the State Govt. for Mid-Day Meal Scheme (State
      Contribution/Share). The VECs store the foodgrains in the kitchen-cum-store
      constructed for the scheme.

2.3   System for release of funds provided under cooking costs (Central and State)

      (i)       Govt. of India (GOI) releases in form of normal sanction to the State
      (ii)      State Govt. places the fund with the Department and obtain sanction
                and release from the State Planning and Finance Department for both
                the Central assistance and State contribution to the Education
      (iii)     School Education Department on receiving the fund from the State
                Govt. disburses the same to the DISs in the form of Demand Draft.
      (iv)      DISs on receiving the fund from the Department, the DISs credit the
                amount to the respective VEC Account as per their entitlement.

2.4   System for procuring cooking ingredients (fuel, condiments, oil, etc.),
      Commodities, which are centrally purchased and supplied to schools or
      locally purchased at school level and rate of cooking cost per child per day
      provided at school level.

      The VECs provide cooked meal to the students and for which they are
      delegated with the power to procure ingredients from the fund received under
      cooking cost. They are also advised to provide locally available nutritious food
      items as per the guidelines of the Scheme.

2.5   System for cooking, serving and supervising mid day meals in the school

      The State Govt. is providing honorarium to the schools to engage cooks under
      State component. The cooks are preparing and serving the meals under close
      supervision of the VECs.

2.6   Procedure for getting Kitchen shed constructed

      In Nagaland all Govt schools are communitized and the amount meant for
      construction of Kitchen shed to the schools through the concerned DIS’s and
      works are executed by the VECs by community participation
      (i) During 2006-07, Govt. of India released Rs.322.44 lakhs for construction
         of 537 Nos of kitchen-cum-stores. The construction work is completed.
      (ii) During 2007-08, 2nd instalment amounting to Rs.729.00 lakhs for
         construction of 1215 kitchen-cum-store. The same was released to the
         respective schools. The construction work is completed.
      (iii)During the fag end of 2007-08 an amount of Rs.1.80 lakhs was allocated
         by the GOI for construction of 3 kitchen-cum-store for 3 Upper Primary
         Schools in 3 EBBs, i.e. in Tobu, Aboi & Noklak which were constructed
         during the 2nd quarter of 2008-09.
      (iv) During the 3rd quarter of 2008-09, the GOI sanctioned an amount of
         Rs.13.20 lakhs for construction of 22 kitchen-cum-store for Upper Primary
         and the process of construction is completed.
      (v) Water & toilets facilities are being provided to the schools in convergence
         with the PHE Department.

2.7 Procedure of procurement of kitchen devices from (i) funds released under the
      Mid Day Meal Programme (ii) other sources

         Kitchen devices are procured through registered contractors and supplied to
         respective schools through the DIS’s. The Department is contemplating to
         release the entitled amount to the respective schools through the DIS, so that
         the materials are purchased by the schools from the market according to their
         (i)      During 2006-07, the Govt. of India had released Rs.49.93 lakhs for
                  procurement of kitchen devices for 999 schools. Provided to the
                  schools accordingly as per the guideline of GOI.
         (ii)     During 2007-08, the Govt. of India had released Rs.37.50 lakhs for
                  procurement of kitchen devices for 750 schools. Provided to the
                  schools accordingly as per the guideline of GOI during 2008-09.
         (iii)    During 2007-08, the Govt. of India had released Rs.2.30 lakhs for
                  procurement of kitchen devices for 46 Upper Primary Schools in EBBs
                  schools. Provided to the schools accordingly as per the guideline of
                  GOI during 2008-09.
         (iv)     During 2009-10, Govt. of India has released Rs.20.75 lakhs for
                  procurement of kitchen devices for 415 schools for primary and Upper
                  Primary. Sanction already accorded and process pf distribution is in
         (v)      During 2005-06 & 2006-07, syntax (water tank), cooking gas, cooking
                  pots were provided to 1752 Govt. schools. Plates and cups have been
                  provided to all children covered under the during 2007-08 from the
                  State Component.

2.8      Capacity building and training conducted for different categories of persons
         involved in the Mid Day Meal Programme under programmes of SSA, DIETs,

         For capacity building, trainings are conducted from time to time under SSA
         training programme to impart to the VEC members the rational and salient
         features of the National Programme, the role of different functionaries and
         agencies at various levels, precaution, preventive and safety measures at

       various levels, strategies for the effective management of the scheme,
       importance of cleanliness and hygienic habits, social equity and so on to
       achieve the objectives of the programme. During 2008-09 under the State
       Communitisation & SSA programmes, intensive sensitisation/capacity
       building/awareness training was conducted in both the State, District & Block

2.9    Management Information System at School, Village/ Gram Panchayat, Block,
       District and State level.

       Information regarding receipts of foodgrains, cooking cost, supplementary
       food items, day-wise meals provided to the students, enrolment, attendance,
       retention, dropouts and other activities are required to be submitted from the
       schools/VECs to the concerned DIS on quarterly basis. However, this is an
       area which requires intensive monitoring and supervision as the required
       information is not being submitted by the VEC as expected. This information
       are required to be compiled at the DIS level and forward the same to DEO for
       onward submission to the Nodal Department. During 2009-10 intensive
       training was conducted in record and accounts management at all levels A
       State level general conference of the VDBs, VECs and Nodal Departments
       was held from 30th Nov/09 to 1st Dec/09 under Communitisation Programme
       for sensitisation of flagship- programme which includes the Mid day Meal

2.10   Systems to ensure transparency and openness in all aspects of programme
       implementation, including inter alia, foodgrains management, ingredients
       procurement, cooking and serving, appointment of cooking staff, construction
       of kitchen sheds, procurement of cooking devices.

       A. Directorate office:-
               i) The Directorate Office are to maintain proper records and Books of
                  Accounts such as lifting pf foodgrains, release of fund to the VECs
                  through concerned DIS etc.

   ii) They are to release the fund to the VECs through concerned DIS
       only in the form of Demand Draft and shall maintain the records in
       the Books of Accounts.
   iii) They are to monitor and compile the progress reports of
       implementation submitted by the field officers. The same shall be
       submitted to the State Govt. for further submission to the Govt. of
       India as and when required.
   iv). They are to conduct periodical Internal Audit of the DIS
       establishments so as to ensure transparency of its implementation.

B. DIS office:-
   i) They are to operate a joint signatory Bank Account with the
       concerned Administrative officer for implementing the Scheme.
   ii) As and when funds are received from the State Nodal Agency
       (MDM), Directorate of School Education, they shall ensure that the
       same is released to the respective VECs/Schools
   iii) They are also to ensure that the foodgrains are distributed to the
       VECs/Schools once the same is delivered to the destination by the
       authorised stockist.
   iv). They are to ensure that all payments/transactions are made through
       cross-cheque and deposited to the concerned VECs/Schools Bank
       Account to ensure transparency.
   v) The DISs are to utilize the service of the SISs under their
       jurisdiction for better and effective implementation of the Scheme.
   vi). They are to submit the half-yearly progress report i.e. in the months
       of July & November every year to the Directorate of School
       Education. The report should indicate in detail, both success and
       short comings of the Scheme with constructive suggestions for
       effective implementation of the Scheme.
   vii) They are to maintain the detailed records such as vouchers, ledgers,
       APRs, subsidiary cashbook etc. and all the transactions especially
       for implementation of Mid-Day Meal Scheme.

             C. Village Education Committee (VEC/WEC/TEC/UEC)
                i) They are to ensure that there is only one VEC in a village
                   irrespective of number of schools in that particular village. The
                   VEC should be constituted as per the Communitisation of
                   Elementary Education Act 2002 and Rules, thereof.
                ii) They shall ensure that cooked meal is provided to all the students
                   every school day.
                iii) They are to also formulate the Action Plan for effective
                   implementation of the Scheme in time with the guidelines issued
                   by the Govt. of India. They may also decide to provide any locally
                   available nutritional food to the students on the basis of availability
                   of fund/resources.
                iv). The VECs are to construct a fire-proof kitchen shed from the fund
                   made available under Central Assistance. The kitchen shed should
                   be adequate for cooking as well as for storing foodgrains and
                v) For transaction of money, the Bank Account shall be jointly
                   operated by the VEC Chairman and the Head Teacher incharge of
                   the school, who is also the VEC Member Secretary.
                vi. They are to ensure that all the records such as vouchers, register etc
                   for receipt of foodgrains and money are maintained properly. They
                   are to follow the instruction and the guidelines issued by the
                   Department from time to time.

2.11   Measures taken to rectify

       a) Inter-district low and uneven utilization of food grains and cooking cost
       b) Intra-district mismatch in utilization of food grains and cooking cost
       c) Delay in delivering cooking cost at school level.
       (a)      Inter-district low and uneven utilization of foodgrains and cooking
                cost:- For proper implementation of the scheme through out the state,
                the Nodal Department (DSE) sends regular information to all DISs
                regarding timely lifting of foodgrains and release of cooking cost to the

       (b)    Intra-District mismatch in utilization of foodgrains and cooking cost:-
              To check mismatch between foodgrains lifted and cooking cost
              utilization, the Department has directed the DISs to compile actual
              utilization at the school level for onward submission to the
       (c)    Delay in delivering cooking cost at school level.
              On receiving the sanction from the State Govt., the Nodal Department
              releases the cooking cost to the respective DISs in the form of Demand
              Drafts which in returns is credited to the VEC Account. On a review of
              the releases being made to the VECs it has been decided to direct the
              DISs to release the amount within 30 days on receipt of the amount in
              their account.

2.12   Details of Evaluation studies conducted and summary of its findings.

       During 2007-08 & 2008-09, the third party evaluation by the SCERT, DIET
       could not be conducted. However, the Department of School Education has
       supervised the progress of Mid-Day Meal Programme in Tuensang and
       Longleng District by the Nodal Officer (MDM) in the month of September
       and October for effective implementation of Mid-Day Meal, particularly the
       kitchen construction. Moreover, during 2008-09 a One Day Orientation cum
       Workshop organised by the Department of School Education on 20/02/09 at
       Kohima where 6 DEOS, 23 DIS, 9 Nodal Officers who are the in-charge of
       Elementary Education in respective district took part in the programme. Senior
       officers from the Govt. and Directorate level also attended the workshop.
       Similar workshop/orientation was conducted at districts/EBRC level for
       sensitization covering all 41 EBRCs. In the workshop all instructional
       materials, guidelines, policy on Mid-Day Meal, the register for Stock,
       foodgrains, MDM beneficiary register and cash book is to be explained. The
       workshop will be attended by the member of VECs, Village Council, youth
       leader and women representative from the community from each village. It is
       expected through such mechanism of MDM scheme in the State shall move

2.13   Brief write up on best practices followed in the State

       i) Common kitchen has been set up at Bayavu Hill, Kohima Town. A Non-
          Governmental Registered Society known as “Vimeyu Society” is running
          the kitchen. At present the kitchen is cooking & serving hot cooked meals
          to 2500 students of 14 Govt. Schools in the town. A permanent kitchen is
          being built by the Department, which is in good progress. Once it is
          completed it will serve the needs of the students of these schools
       ii) Naga society is casteless and there is no differentiation amongst students
          irrespective of their social and economic background.
       iii) Students sometimes bring green leafy vegetables from their gardens to
          supplement the food items.
       iv). Under the Agri-Based programme, Agri. Tools are provided to the schools,
          wherein, local vegetables are grown by the students and are used for
          preparing meals.

2.14   Instances of unhygienic food served, children falling ill, sub-standard
       supplies, diversion/misuse of resources, social discrimination and safety
       measures adopted to avoid recurrence of such incidents.

              No report of such incident has being brought to the attention of the
       implementing authority.

2.15   Extent of involvement of NGOs and Civic Body Organizations (CBOs)/PRIs.

       In Nagaland under Communitisation Programme, the community is fully
       involved in the preparation of food and serving to the children

2.16   Status of School Health Programme with special focus on provision of micro-
       nutrients, Vitamin-A, de-worming medicine, Iron and Folic acid, Zinc and
       recording of height, weight etc,.

              Status of School Health Programme with special focus on provision of
       micro-nutrients, vitamin A de-worming medicine, iron and folic acid, zinc and
       recording of height and weight etc.
       Under State Plan:- Till 2007-08 under State Component there was a provision
       for providing vitamin A and de-worming of school children covered under the

       scheme. From 2008-09 onwards the Health & Family Welfare Department
       under National Rural Health Mission Programme has taken over for providing
       health care of the students as per guideline of the scheme.
       Health Check-up:- The Department of Health & Family Welfare has already
       started conducting regular health check-up of children under NRHM
       alongwith providing micro-nutrients etc. It is being proposed to issue School
       Health Card to each student under the convergence programme.

2.17   Steps taken to strengthen the monitoring mechanism in the Village Block
       District and State level and status of constitution of SMCs at these levels.
       Details of such meetings.

              Steering-cum-Monitoring Committees (SMCs) have been constituted
       at all levels vide Govt. Notification No.EDS/MDM-1/2005 dated 3rd

2.18   Arrangement for departmental inspections to MDM centres and percentage of
       schools inspected and summary of findings and remedial measures.

       At the field levels, in addition to the Steering-cum-Monitoring Committees at
       different levels, field functionaries like the Deputy Inspector of Schools (DIS)
       and the Sub-Inspector of Schools (SIS) are inspecting and monitoring the
       programme. Regular inspections are to be done in at-least @ 25% of schools
       in a quarter. A special directive has been issued by the Chief Secretary for all
       the Administrative Officers in the district to visit 2 villages every month and
       to inspect implementation of Govt. Schemes particularly flagship programme
       like Mid-Day Meal Scheme.
       (i) Most of the villages are on the hill tops and it is physically and financially
          taxing the VECs to collect the foodgrains from the HQ of the respective
          DIS at their own expenses.
       (ii) The Department is working on this to find out ways to mitigate this taxing
          problem. The DIS were directed to coordinate with the respective Deputy
          Commissioners for fixing the transportation cost from the Distribution
          point / DIS office to the villages and schools. One reasonable way may be

          to deduct some percent from the transportation cost and give to the
          VEC/schools since the authorised agency is unable to reach each and every

2.19   Feedback/comments in respect of report of Monitoring Institutions designated
       for your State/UT to monitor implementation of MDM and action taken

       Evaluation was conducted by the SCERT Department in 2006-07
             Major Findings:-
             (a) The programme has a very positive impact on the children as 100%
                    of the children expressed their happiness with the Mid-Day Meal
             (b) 95% of the teachers agreed that the Mid-Day Meal increases the
                    enrolment of the students.
             (c) 90% of the teachers agreed that it has positive impact on
                    attendance and retention in the class.
             (d) Parents, teachers and community members agreed that the
                    programme has immense positive impact on enrolment, attendance
                    and retention.
             (e) Children are found to be learning healthy habits such as washing of
                    hands before and after having food, sitting together and sharing
                    their food.
             (f) Community members are of the opinion that Mid-Day Meal
                    Programme brings about a cordial relationship between the school
                    and the community.
             (g) Mid-Day Meal is not served to the children every day and also it
                    differs from school to school. Some schools served once a week,
                    some schools twice and some schools thrice a week.
             (h) Transportation problems are found in collecting foodgrains and
                    food items from the DIS go-down as no transportation costs are
                    paid to the schools.
             (i) Teachers are often engaged in preparing meals.

              (a) Mid-Day Meal should be served as per the guidelines.
              (b) Teachers should not be engaged in cooking but cooks should be
                  provided so that the scheme does not disrupt the normal classes.
              (c) All schools should be provided with safe drinking water facilities
                  and kitchen-cum-store.
              (d) Health check-up of children needs to be done once in six months.
              (e) Transportation cost from DIS go-down / distribution point to
                  schools should be paid to the schools.

2.20   Overall assessment of the manner in which implementation of the programme
       is contributing to the programme objectives and the analysis of strengths and
       weakness of the programme implementation.
              The scheme has positive impact in achieving our National perception
       of education is essential for all. It has also had positive impact on educational
       advancement and social equity in addition to contributing to the programme
       objectives . Some strengths and weaknesses in implementing the scheme are;

              Strength:-      (i) All Govt. Primary and Elementary schools have been
                                 communitized,      thereby    involving    community
                              (ii) Abundance of edible wild plants and fruits to
                                 supplement food items.

               Weakness:-     (i) Scattered villages.
                              (ii) Transportation problem due to hilly terrains.
                              (iii) Monsoons are long and very wet affecting
                                 communications for many months .

Action Taken:-
       (i) The Department has directed the schools to prepare and serve hot cooked
          meals to children on all working days.
       (ii) The Govt. has provided honorarium to all Govt. Primary Schools and a
          few Govt. Middle Schools to engage cooks

(iii)   (a) During 2006-07, GOI released Rs.322.44 lakhs for construction of
        537 Kitchen-cum-store. The construction work completed
        (b) During 2007-08, 2nd instalment amounting to Rs.729.00 lakhs for
        construction of 1215 Kitchen-cum-store was released to the
        VEC/Schools. The work completed by the end of February 2008
        (c) Another amount of Rs.1.80 lakhs was sanctioned for construction
        of 3 Kitchen-cum- store for Upper Primary under EBBs at Tobu,
        Noklak and Aboi. The works were completed..
(iv).Efforts are being made to tie-up with Health & Family Welfare
    Department for regular check-up of children under National Rural Health
(iv) Sensitisation programmes on implementation of Mid-day-Meal Scheme
    are being held quarterly with the VECs and District Nodal Officers.
(v) The Department is making all efforts to implement the scheme
    successfully as per guidelines of Govt. of India.
(vi) Proposal for revision of norms of Transport cost, construction of Kitchen-
    cum-store, Cooks-cum-helper’s honorarium etc. as directed by Govt. of
    India have been taken up.

 ( B. TINGSHEM )                                ( MHATHUNG KITHAN )
Joint Director &                                Commissioner & Secretary
Nodal Officer (MDM)                            School Education Department



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