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					                                                                                                                                            List of Required Submissions 2011-12
                                                                                                      Program
                                                                             Source of Program                                                                    Frequency of             Time in
     Submission           Type                    Description                                       Participation      Law Citation      Submission Due Date                                                   Detail Level      Completed By         Collection Method    Collection System     Link to Template                DPI Contact
                                                                                  Funding                                                                          Submission            School Year
                                                                                                     Required?
21st Century                       Annual performance information           Federal              Mandatory*         Title IV, Part B, PL July 31                                                         Students             21st CCLC Director     Electronic/ Paper    Document                                          Donna Brown
Communtiy Learning                                                                                                  107-110 (NCLB)
Centers



ABCs Transfer of                   Used by LEAs to transfer funding from State                   Mandatory*         NCGS 115C-           As Needed                                                       LEA                  Finance Officer        Electronic/ Paper    E-mail/ Fax/ Mail                                 Lydia Prude
Funds Form                         and to eligible allotment categories to                                          105.25
                                   meet need of LEAs



Accural Adjustment     Report      LEAs report accrual info for 11/12       State                Mandatory*         NCGS 115C-           June 30               Annually                                  LEA                  Finance Officer        Electronic           UERS                                              Andrew Cox
                                   month installments                                                               47(21), 302(a) &
                                                                                                                    315(d)




Alternate              Report      Extend1 (registration and score          State & Federal      Mandatory*         NCLB, SBE Policy     June 30               As Needed          Various times          Students             LEA Test               Electronic           Web                                               Sarah Reives
Assessment Files                   submission)                                                                      GCS-C-005 and                                                                                             Coordinator
                                                                                                                    GCS-C-021



Alternative Learning               Roster-Placements by ethnicity, gender, State                 Mandatory          NCGS 115C-12(27) June 30 (annually)                           June                   Students             ALP Coordinator        Electronic           NC WISE                                           Ken Gattis
Program                            grade




Alternative School     Report      Alternative Schools designate additional State                Mandatory          SBE Policy GCS-C- December 1                                  December 1             School               LEA Test Coordinator Electronic             Secure FTP                                        Tammy Howard
Local Options Data                 data indicators for ABCs                                                         013 and GCS-C-                                                                                                                                                                                          Ken Gattis
                                                                                                                    022



Annual Census for                  List of students in LEA, private or other Federal             Mandatory          Funded RFP            April                                   Eligible students as of Students            LEA Exceptional        Electronic           Electronic                                        Claire Greer
Deaf-Blind                         setting who meet criteria of deaf-                                               CFDA: 84.326C (5)                                             first Monday of                             Children Director or
                                   blindness                                                                        (b) (1) requires this                                         school in new                               private agency
                                                                                                                    data to be collected                                          calendar year                               director
                                                                                                                    and reported
Annual Dropout                     Dropout data                             State                Mandatory          NCGS 115C-12(27) October 20 (annually)                        October                LEA                  Dropout Prevention     Electronic           UERS                                              Ken Gattis
Report                                                                                                              & NCGS 115C-378                                                                                           Coordinator




Annual Media and                   Report of media/technology resources in State                 Mandatory          NCGS 115C-102.7 June 30                                                              School               Media/ Technology      Electronic           Website                                           Melanie Honeycutt
Technology Report                  each school and LEA                                                                                                                                                                        Personnel
(AMTR)




Annual Survey of                                                            Federal              Mandatory          Title I, Part D, PL May                                                              Students             State Agency           Electronic           CFDC                 https://schools.nc.gov/tit   Charlotte Hughes
Children in Local                                                                                                   107-110 (NCLB)                                                                                                                                                             le1fdc
Institutions for
Neglected Programs




                                                                                                                                                                                                                                                                                                                      Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                    Page 1 of 8                                                                                                                                               3/19/2011 10:57 PM
                                                                                                                                           List of Required Submissions 2011-12
                                                                                                        Program
                                                                               Source of Program                                                                  Frequency of          Time in
     Submission            Type                   Description                                         Participation      Law Citation    Submission Due Date                                                  Detail Level      Completed By         Collection Method    Collection System    Link to Template             DPI Contact
                                                                                    Funding                                                                        Submission         School Year
                                                                                                       Required?
Application                        Application - Site and program             Federal              Mandatory          7CFR Part 210 -    July 1                                                         LEA                  CN Director            Electronic           CN Technology                               Lynn Harvey
                                   information on contact person and                                                  NSLP 215-SMP,                                                                                                                                      System
                                   programs to be implemented                                                         220-SBP Part 245




Bureau of the Census Report        Collected for federal government           Federal              Mandatory          Title 13 of US     As Requested          Annually                                 School               Principal              Electronic           E-mail/Fax/ Mail                            Frank Cernik
Supplemental Data                                                                                                     Code
Collection



Bus Inventory Survey Report        Count of buses used during current         State                Mandatory          Allotment Policy   March 15              Annually                                 LEA                  Transportation         Paper                Mail                                        Derek Graham
                                   school year, forms basis for bus                                                   Manual                                                                                                 Director, Cost Clerk
                                   replacement order for coming year



Calendar Waiver          Report    Allows LEAs with more than 8 closed State                       Mandatory*         NCGS 115C-84.2,    November 1            Annually                                 LEA                  Central Office         Electronic/ Paper    E-mail/ Fax/ Mail                           Andrew Cox
Request - LEA Wide                 days per year during any 4 of last 10                                              (HB 1464 2004)
                                   years to be waived from Calendar Bill
                                   start date of 8/25 or end date of 6/10 of
                                   each year
Career Pathway                     Collects information from concentrators State & Federal         Mandatory          PL 109-270/Title I March 11                                 Reports on             Individual          Central Office         Phone                Electronic           schools.nc.gov/ctesur Rhonda Welfare
Concentrator                       about high school, further education                                               Sect. 113 & GS                                              concentrators the year Concentrator                                                                         vey
Feedback                           and work the first year out of high                                                115C-154                                                    after they exit high
                                   school                                                                                                                                         school




Charter School Initial             Request for charter school enrollment  State                    Mandatory          NCGS 115C-         June 15                                                        School               Director of Charter    Electronic/ Paper    E-mail/ Fax/ Mail                           Lydia Prude
Enrollment                         by LEA; allows allotments to be made                                               238.29                                                                                                 School
                                   at per pupil funding amount from where
                                   students reside


Charter School Yearly              Report submitted from schools with    Office of Charter         Optional           N/A                September 1           Annually                                 School               Principal/Board Chair Electronic            Email                                       Jack Moyer
Update                             updated information for upcoming year Schools


Child Count                        Children with disabilities who receive     Federal              Mandatory          IDEA 300.752       December 1                                                     Students             Special Education    Electronic             CECAS                                       Kelley Steen
                                   special education and related services                                                                                                                                                    Teacher &
                                   according to an Individualized                                                                                                                                                            Exceptional Children
                                   Education Program (IEP) or Service                                                                                                                                                        Directors
Child Count                         Children who are academically or          State                Mandatory          NCGS 115C-110      April 29                                                       LEA                  NCWISE Operators/ Electronic                NCWISE                                      Sneha Shah-Coltrane
                                   intellectually gifted (AIG) who have a                                                                                                                                                    AIG & EC Directors
                                   Differentiated Education Plan (DEP) ,
                                   including AIG who are also identified as
Child Count                        Children with disabilities who receive     State                Mandatory          NCGS 115C-110      April 1                                                        Students             Special Education    Electronic             CECAS                                       Kelley Steen
                                   special education and related services                                                                                                                                                    Teacher &
                                   according to an Individualized                                                                                                                                                            Exceptional Children
                                   Education Program (IEP) or Service                                                                                                                                                        Directors
                                   Program
Class-size                         Permission to exceed class-size            State                Mandatory          Policies Governing July 1-May                               Application submitted Students             LEA EC Director        Paper                Form                                        Ira Wolfe
                                                                                                                      Services for                                                once class-size is
                                                                                                                      Children with                                               exceeded
                                                                                                                      Disabilities-
                                                                                                                      Appendix A




                                                                                                                                                                                                                                                                                                                  Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                    Page 2 of 8                                                                                                                                           3/19/2011 10:57 PM
                                                                                                                                           List of Required Submissions 2011-12
                                                                                                       Program
                                                                              Source of Program                                                                   Frequency of          Time in
     Submission           Type                    Description                                        Participation     Law Citation      Submission Due Date                                                  Detail Level      Completed By         Collection Method     Collection System       Link to Template             DPI Contact
                                                                                   Funding                                                                         Submission         School Year
                                                                                                      Required?
Clustered Students     Report      SWD attending one school being            State & Federal      Mandatory          NCLB, SBE Policy   April 1 (updates until Annual                                   Students             LEA Test Coordinator Electronic              Secure FTP                                     Tammy Howard; Ken
with Disabilities                  counted in performance of another                                                 GCS-C-005 and      April 15)                                                                                                                                                                        Barbour
(SWD)                              school                                                                            GCS-C-021



Collection Dates       Report      Dates for designated local school testing State & Federal      Mandatory          NCLB, SBE Policy   Beginning of school As Needed                                   School               LEA Test Coordinator Electronic              Web                                            Tammy Howard; Lori
Submission System                  cycle events (20D, FDF, FDS)                                                      GCS-C-005 and      year, with updates as                                                                                                                                                            Ivey
                                                                                                                     GCS-C-021          necessary




Common Follow-Up                   Student record on every student in      State                  Mandatory          NCGS 96-33         November                                                        School               Principal              Electronic            SIMS/ NCWISE                                   Karl Pond
                                   grades 9-12 to Employment Security
                                   Commission for support of job training,
                                   education, and placement programs

Community                          Funds for Special Education Services      State                Mandatory          Policies Governing August/September/Oc                       Students enrolled in Students              LEA EC Director        Paper                 Application                                    Christopher Alberti
Residential Centers                                                                                                  Services for       tober                                     first 60 days of school
                                                                                                                     Children with
                                                                                                                     Disabilities

Construction Cost                  Awarded bid prices for construction of    N/A                  Optional           N/A                Quarterly                                                       School, LEA          Architects and/or      Paper                 E-mail/ Fax/ Mail                              Mary Spradling
Data                               new schools                                                                                                                                                                               LEA Facilities Staff




Contract               Report      List of contracts in place for          State                  Mandatory          Allotment Policy   October 15             Annually                                 LEA                  Finance Officer,       Electronic/ Paper     Email/Mail              http://www.ncbussafet Derek Graham
Transportation                     transporting EC children or other                                                 Manual                                                                                                  Transportation                                                       y.org/StateForms.html
                                   transportation other than yellow school                                                                                                                                                   Director
                                   buses
Corrective Action      Other       LEAs report corrective actions taken for State & Federal       Mandatory          Single Audit Act Of Within 45 days of     As needed                                LEA                  Financer Officer       Electronic/ Paper     E-mail/ Fax/ Mail                              Gene Bruton
Report                             audit exceptions                                                                  1984 OMB Circular letter sent
                                                                                                                     A-128, A-133
CTE Fall Enrollment                Collects select CTE demographic and       State & Federal      Mandatory          PL 109-270/Title I December 5                                Reports on enrollment Individual Student   Central Office         Electronic            NC WISE                                        Rhonda Welfare
                                   career planning information not                                                   Sect. 113 & GS                                               as of 60th school day
                                   collected elsewhere                                                               115C-154

CTE Spring                         Collects select CTE demographic and       State & Federal      Mandatory          PL 109-270/Title I April 2                                   Reports on enrollment Individual Student   Central Office         Electronic            NC WISE                                        Rhonda Welfare
Enrollment                         career planning information not                                                   Sect. 113 & GS                                               as of 140th school day
                                   collected elsewhere                                                               115C-154




Curriculum Based                   Outcome based evaluation                  Federal Grant        Mandatory*         Title 1, Part B,   September-October                         Administer CBM to Students                 Teachers               Administered on        Edformation Web site                          Bill Frazier
Measurement (CBM)                                                                                                    Subpart 1, PL 107- December-January                          2nd & 3rd grade, Fall                                             paper; scores reported
Fluency                                                                                                              110 (NCLB)         May-June                                  and Spring.                                                       via Web site. LEAs
                                                                                                                                                                                  Administer to 1st                                                 will have option of
                                                                                                                                                                                  grade Winter and                                                  using Palm for
                                                                                                                                                                                  Spring                                                            reporting in 2005-06.
Data Verification      Report      Superintendent certification that data are State & Federal     Mandatory          NCLB, SBE Policy   June 30                Annual             June 30               LEA                  Superintendent         Paper                  Regional                                      Tammy Howard; Faye
                                   complete and correct                                                              GCS-C-005 and                                                                                                                                         Accountability                                Atkinson
                                                                                                                     GCS-C-021                                                                                                                                             Coordinator (RAC)




                                                                                                                                                                                                                                                                                                                      Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                    Page 3 of 8                                                                                                                                               3/19/2011 10:57 PM
                                                                                                                                           List of Required Submissions 2011-12
                                                                                                     Program
                                                                            Source of Program                                                                     Frequency of          Time in
     Submission           Type                    Description                                      Participation       Law Citation      Submission Due Date                                                 Detail Level      Completed By         Collection Method    Collection System     Link to Template             DPI Contact
                                                                                 Funding                                                                           Submission         School Year
                                                                                                    Required?
Developmental Day                  Funds for Special Education Services    State                Mandatory           IDEA Part B, State August/September/Oc                        Students enrolled in Students             LEA EC Director        Paper                Application                                  Christopher Alberti
                                                                                                                    Performance Plan tober                                        first 60 days of school




EC Grants - 611                    Collects data to support grant          Federal              Mandatory*          IDEA Part B,         May 27                                   Spring               LEA                  Central Office         Electronic           EC Grants                                    Valerie Herndon
                                   application for IDEA 611 funds.                                                  Section 611


EC Grants - 619                    Collects data to support grant          Federal              Mandatory if serving IDEA Part B,        May 27                                   Spring               LEA                  Central Office         Electronic           EC Grants                                    Valerie Herndon
                                   application for IDEA 619 funds.                              PK students          Section 619



EC Grants - Sliver                 Collects data to support grant         Federal               Optional            IDEA                 May 27                                   Spring               LEA                  Central Office         Electronic           EC Grants                                    Valerie Herndon
                                   application for IDEA Building Capacity
                                   funds.




Economically           Report      File with student id designating       State & Federal       Mandatory            NCLB, SBE Policy    December 1,           Bi-annually        December, April      Students             LEA Test Coordinator Electronic             Secure FTP                                   Tammy Howard; Ken
Disadvantaged                      economically disadvantaged students in                                            GCS-C-005 and       April 1                                                                                                                                                                     Barbour
Students (EDS) File                each school                                                                       GCS-C-021



EDDIE                  Report       Used to prepare Education Directory    State                Mandatory           NCGS 115C-           as needed             Annually                                School               Principal & Central    Electronic           SNA System                                   Nicola Lefler
                                                                                                                    12(18)(b)                                                                                               Office




Eligible School                    School Title I eligiblity and status    Federal              Mandatory           Title I, Part A      June 30                                                       School               LEA Title I Director   Electronic           CFDC                 https://schools.nc.gov/ Loreto Tessini
Summary Report                                                                                                      Section 1116                                                                                            and Charter Schools                                              title1fdc




ELP ACCESS                         Correct student information in ACCESS Federal                Mandatory           Title III, PL 107-   April 25-May 5                                                LEA/Charter School   TC/LEP Coordinator     Electronic           LEP FDC                                      Helga Fasciano, Nancy
Demographic                        Demographic                                                                      110 (NCLB)                                                                                                                                                                                       Carolan
Changes


Enrollment Increase                Schools submit any increase above 10% State                  Optional            NCGS-115C-           October 15            Annually                                School               Principal/Board Chair Electronic/Fax        Email/Fax                                    Jack Moyer
Request                            alloted by law to Office of Charter                                              238.29D(d)
                                   Schools for submission to SBE


Exiting                            Exiting data on number of students, ages Federal             Mandatory           Section 618 of       September 30                                                  Students             Special Education    Electronic             CECAS                                        Kelley Steen
                                   14-21, who exited special education                                              IDEA                                                                                                    Teacher &
                                   during school year by basis of exit,                                                                                                                                                     Exceptional Children
                                   disability and ethnicity                                                                                                                                                                 Directors
F&RP Milk                          Special Milk Program - Free Milk         Federal             Mandatory           7CFR Part 215, 245- July 1                                                         LEA                  CN Director          Electronic             CN Technology                                Lynn Harvey
                                   Policy-Policy agreement between State                                            NSLP-SMP                                                                                                                                            System
                                   and Local sponsor for program
                                   implementation




                                                                                                                                                                                                                                                                                                                  Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                    Page 4 of 8                                                                                                                                           3/19/2011 10:57 PM
                                                                                                                                            List of Required Submissions 2011-12
                                                                                                        Program
                                                                               Source of Program                                                                   Frequency of          Time in
     Submission           Type                    Description                                         Participation     Law Citation      Submission Due Date                                              Detail Level      Completed By       Collection Method    Collection System   Link to Template             DPI Contact
                                                                                    Funding                                                                         Submission         School Year
                                                                                                       Required?
F&RP RCCI                          RCCI Free & Reduced Price-Federal          Federal              Mandatory          7CFR Part 210,      July 1                                                     LEA                  CN Director          Electronic           CN Technology                              Lynn Harvey
                                   policy statement on how students and                                               220, 245                                                                                                                                      System
                                   participants will be treated with regard
                                   to program meals


Federal Programs       Report      Approval for disposing of federal          State & Federal      Mandatory*         EDGAR 76.702;       As Needed             As needed                            LEA                  Finance Officer      Electronic/ Paper    E-mail/ Fax/ Mail                          Stephanie English
Equipment                          equipment                                                                          74.34; 80.20; 80.32
Disposition Request




Field Test/Item        Report      Student information and performance on State & Federal          Mandatory          NCLB, SBE Policy    June 30               Annually           Various times     Students             LEA Test Coordinator Paper/Online         Automatic Return                           Tammy Howard
Tryout Data                        state field tests                                                                  GCS-C-005 and                                                                                                                                 System (ARS)
                                                                                                                      GCS-C-021




Final PMR              Report      Principal's Monthly Report Final 9th       State                Mandatory          NCGS 115C-          June 30               Annually                             School               Principal            Electronic           NCWISE                                     Ozella Wiggins
                                   month, changed month 1-8                                                           12(18)(b)




Financial Status       Report      Child Nutrition revenue and expenditure State & Federal         Mandatory          Section 4/Child     January and July                                           Students             LEA                  Electronic           Child Nutrition                            Lynn Harvey
Report(1A)                         data                                                                               Nutrition Act of                                                                                                                              System
                                                                                                                      1966-National
                                                                                                                      School Lunch Act
                                                                                                                      of 1946-NCGS
                                                                                                                      115C-203-204
Flexible Use of        not         LEAs who have been approved to use         General Assembly for Mandatory          Section 7.21(a) and July 15                                                    LEA                  ILP Coordinator      Electronic/ Paper    Email or Fax                               Brandon Patterson
Mentor Funds           required    mentor funds flexibility must submit an    those LEAs that have                    7.21(c) of the
                                   annual report on the outcomes of their     flexible use of mentor                  Special Provisions
                                   efforts                                    funds                                   of the 2005 Budget
                                                                                                                      Bill


Food Safety/HACCP                  Dates of food safety inspections;          Federal              Mandatory          PL 108-265 Child July 1                                                        Individual schools   CN Director          Paper/ Electronic    Mail/Email                                 Lynn Harvey
                                   findings; grade; indication of                                                     Nutrition and WIC
                                   compliance with HACCP plan                                                         Reauthorization Act
                                                                                                                      of 2004




                                                                                                                                                                                                                                                                                                            Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                     Page 5 of 8                                                                                                                                    3/19/2011 10:57 PM
                                                                                                                                           List of Required Submissions 2011-12
                                                                                                       Program
                                                                              Source of Program                                                                    Frequency of          Time in
     Submission            Type                   Description                                        Participation      Law Citation     Submission Due Date                                                    Detail Level      Completed By      Collection Method    Collection System   Link to Template             DPI Contact
                                                                                   Funding                                                                          Submission         School Year
                                                                                                      Required?
Foreign Nationals                  Reporting of Wages and Withholding        State                Mandatory          HB 1414/SL 2004- Quarterly                                                         LEA                    Finance Officer     Electronic           UERS                                       Paul LeSieur
Payroll Data                       Payments                                                                          124, 2004
                                                                                                                     Appropriations Act,
                                                                                                                     Section 28.3(a)




Foreign Nationals                  Personal Information and Country of       State                Mandatory*         HB 1414/SL 2004- As Hired                                                          Staff                  Finance Officer     Electronic           UERS                                       Paul LeSieur
Personnel Information              Origin                                                                            124, 2004                                                                                                 Personnel
                                                                                                                     Appropriations Act,                                                                                       Administrators
                                                                                                                     Section 28.3(a)

Formal Written                     School must send response to complaint State                   Mandatory*         34 CFR § 300.660- Within 20 days after                                             School                 EC Director,        Paper                                                           Lynn Smith, Kate
Complaint                          allegations of noncompliance and copies                                           .662              information request is                                                                  Principal,                                                                          Neale, and Pollye Pruitt
Investigation Report               of student's records and other                                                                      received                                                                                Superintendent
                                   documents to support their position

General Expense/    Report         LEAs report salary information changes State                   Mandatory*         NCGS 115C-          As needed              Monthly                                 LEA                    Finance Officer     Electronic/ Paper    UERS/ Fax/ Mail                            Andrew Cox
Personal Service                                                                                                     47(21), 302(a) &
Account Adjustments                                                                                                  315(d)



General Supervision/               Percent of noncompliance corrected        Federal              Mandatory          IDEA Part B,        June 30                                   One year from        Students               LEA Exceptional     Paper                Email                                      Bobbie Grammer
Correction of Non-                 within one year of identification                                                 Section 611                                                   identification                              Children Director
compliance




General Supervision/               Compliance identified through Record      Federal              Mandatory          IDEA Part B,        October 15                                Annually             Students               LEA Exceptional     Paper                Email                                      Bobbie Grammer
Identification of Non-             Review and other monitoring activities                                            Section 611                                                                                               Children Director
compliance



Grade 10 Writing Test Report       Student responses to writing test         State & Federal      Mandatory          NCLB, SBE Policy As of March               Annually           March                Students               Students            Paper                Automatic Return                           Jim Kroening
                                                                                                                     GCS-C-005 and    administration                                                                                                                    System (ARS)
                                                                                                                     GCS-C-021        (collected first week
                                                                                                                                      of May)
Graduate Data            Report    Data on individual gradutates incl.       State & Federal      Mandatory          NCLB, SBE Policy June 25                   Annually                                Student                School Counselor    Electronic           GDVS                                       Angela Harrison
submission                         course of study, post grad intentions &                                           HSP-C-005 and
                                   demographics                                                                      HSP-C-021




Group Homes                        Funds for Special Education Services      Federal              Mandatory          Article 9 Special   August/September/Oc                       Application submitted Students              LEA EC Director     Paper                Application                                Christopher Alberti
                                                                                                                     Education Law       tober                                     when enrollment
                                                                                                                                                                                   increases




                                                                                                                                                                                                                                                                                                                Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                     Page 6 of 8                                                                                                                                        3/19/2011 10:57 PM
                                                                                                                                         List of Required Submissions 2011-12
                                                                                                     Program
                                                                            Source of Program                                                                   Frequency of          Time in
     Submission           Type                    Description                                      Participation      Law Citation     Submission Due Date                                                  Detail Level        Completed By         Collection Method    Collection System     Link to Template             DPI Contact
                                                                                 Funding                                                                         Submission         School Year
                                                                                                    Required?
Homeless data                      Data on homeless children               Federal              Mandatory          Title X             May 30                                                         Students              LEA Homeless            Electronic           CFDC                 https://schools.nc.gov/ Loreto Tessini
collection                                                                                                                                                                                                                  Liaison and Charter                                               homeless
                                                                                                                                                                                                                            Schools



IHE Performance        Report      Annual report containing quantitative   State                                   NCGS 115C-296       June 30                                                        IHE                   Dean                    Electronic           Title II Website                              Sonja Leathers
Report                             and qualitative information on approved                                         (b1)
                                   teacher education programs in NC's
                                   colleges and universities


IHE Program         Report         As part of the IHE Performance Report, State                 Optional           NCGS 115C-          May 1                                                          Individual teacher and Individuals surveyed   Paper                Mail                                          Sonja Leathers
Completer Follow-Up                surveys are sent to individuals who have                                        296(b1)                                                                            employer
Survey                             completed undergraduate and graduate
                                   teacher education programs and school
                                   administration programs
IHE Title II Report    Report      Annual report on performance of          Federal                                1998 HEA Title II   April 1                                                        IHE                   Dean                    Electronic           Title II Website                              Sonja Leathers
                                   teacher education program graduates on                                          Sections 207 and
                                   licensing exams                                                                 208




Immigrant Count                    Number of immigrant students and        Federal              Mandatory          Tite III, PL 107-110 March 1                                                       Students              LEP Coordinator         Electronic           Electronic                                    Helga Fasciano
                                   country of origin                                                               (NCLB)


Information Update                 Updates contact/address info            State                Mandatory          NCGS-115C-96        March 1                                                        LEA                   Textbook                Electronic           Fax                                           Drew Fairchild
                                                                                                                                                                                                                            Coordinators
Initial Licensure      Report      Annual report submitted by LEAs about SBE                    Mandatory          SBE Policy QP-A- October 1                                                         LEA                   ILP Coordinator         Electronic/ Paper    Email/Mail or Fax                             Brandon Patterson
Program Report                     their efforts to support beginning                                              004
                                   teachers




Iowa Test of Basic                 Outcome based evaluation                Federal Grant        Mandatory*         Title 1, Part B,   August-September                          Administer ITBS       Students              Teachers             Administered on       Riverside Publishing                            Bill Frazier
Skills (ITBS)                                                                                                      Subpart 1, PL 107- May-June                                  within 6 weeks of                                                paper; documents
                                                                                                                   110 (NCLB)                                                   EOG, both in Fall and                                            mailed to vendor for
                                                                                                                                                                                Spring of each school                                            scoring; results sent
                                                                                                                                                                                year.                                                            by CD
LEA Technology                     Each LEA will develop a local school    State                Mandatory          Public School Law November, 2009                             November              District Level        District Level       Paper - moving to                            http://tps.dpi.state.nc. Neill Kimrey
Plans                              system technology plan that meets the                                           115C 102.6C                                                                                              Technology Personnel electronic submission                        us/TechPlan0509/
                                   requirements of the State school                                                                                                                                                                              for 2009                                     (Template is being
                                   technology plan.                                                                                                                                                                                                                                           revised by Gartner)


LEA Vacancy Report Report          Annual report submitted by LEAs about SBE                    Mandatory          Request of SBE      October 20                                                     LEA                   Personnel               Electronic/ Paper    Email or Fax                                  Brandon Patterson
                                   number of vacancies in their system on                                                                                                                                                   Administrator
                                   October 20th



Learn & Serve Match                Annual report containing quantitative   State                                   NCGS 115C-296       June 30 (annually)                       June 30th             IHE                   Dean                    Electronic           Title II Website     www.ncpublicschools Elissa Brown
Report                             and qualitative information on approved                                         (b1)                                                                                                                                                                       .org/ihe
                                   teacher education programs in NC's
                                   colleges and universities


Learn & Serve Match Report         To ensure LEAs are matching federal     Federal              Mandatory*         PL 106-170          Semi-Annually         Quarterly                                LEA                   Finance Officer         Electronic/ Paper    E-mail/ Fax/ Mail    http://www.ncpublics Stephanie English
Report                             funds                                                                                                                                                                                                                                                      chools.org/docs/fbs/fi
                                                                                                                                                                                                                                                                                              nance/federal/matchre
                                                                                                                                                                                                                                                                                              portform.pdf        Policy and Strategic Planning
      Submissions to Academic Services and Instructional Support                                                                                                  Page 7 of 8                                                                                                                                              3/19/2011 10:57 PM
                                                                                                                                             List of Required Submissions 2011-12
                                                                                                       Program
                                                                              Source of Program                                                                     Frequency of          Time in
     Submission            Type                    Description                                       Participation       Law Citation      Submission Due Date                                                Detail Level      Completed By        Collection Method    Collection System         Link to Template             DPI Contact
                                                                                   Funding                                                                           Submission         School Year
                                                                                                      Required?
LEP Files               Report      Student performance on ELL placement State & Federal          Mandatory           NCLB, SBE Policy                                              Ongoing             Students             LEP Coordinator       Electronic           https (secure website)                            Helga Fasciano; Mark
(W-APT)                             tests; correct Tier placement for                                                 GCS-C-005 and                                                                                                                                                                                       Hausner
                                    ACCESS for ELLs                                                                   GCS-C-022



LEP Metritech file                  Individual pre-coding information for    Federal              Mandatory           Title III, PL 107-   Dec 5                                                        LEA/Charter School   LEP Coordinator       Electronic           LEP FDC                                           Helga Fasciano
                                    ELP test documents                                                                110 (NCLB)




Local CTE Plan                      Shows how federal CTE funds and           State & Federal     Mandatory           PL 109-270/Title I Phase I: May                               In May projecting for LEA/School         Central Office        Electronic           Planning and             ctelps.dpi.state.nc.us   Rhonda Welfare
                                    matching state funds will be spent at the                                         Sect. 132          20/Phase II: October                       expenditures in the                                                                 Performance
                                    LEA and plans for data-based                                                                         15                                         following year                                                                      Management System
                                    improvements

Local Wellness                      Report of achievements toward local      Federal              Mandatory           PL 108-265 Child July 1                                                           LEA                  CN Director           Paper/ Electronic    Mail/Email                                        Lynn Harvey
Policies                            wellness policies                                                                 Nutrition and WIC
                                                                                                                      Reauthorization Act
                                                                                                                      of 2004


Long Range Plan                      Ten-year long range plan of facility    State                Mandatory           NCGS 115C-521        Winter 05/06 and                                             School, LEA          LEA person in charge Electronic/ Paper     E-mail/ Mailed CD                                 Ken Phelps
                                    needs for new schools, additions and                                                                   every five years                                                                  of facilities
                                    renovations along with construction                                                                    thereafter
                                    costs



McKinney-Vento:                     Programs for homeless children           Federal              Optional            Title X, Part C, PL July                                                          LEA                  LEA Homeless          Electronic/Paper     Mail                     http://www.ncpublics Donna Brown
Competitive Grant                                                                                                     107-110 (NCLB)                                                                                         Liaison                                                             chools.org/comped/



Memo                                Agreement/Letter of Renewal-           Federal                Mandatory           7CFR Part 210-       July 1                                                       LEA                  CN Director           Electronic           CN Technology                                     Lynn Harvey
                                    State/Local agreement of implementaton                                            NSLP 215-SMP;                                                                                                                                     System
                                    of School Meals Programs                                                          220-SBP Part 245


Migrant Education                   School, MEP, and service data on         Fedeal               Mandatory for MEP   Title I Part C    September 5                                                     Student              LEA and Regional      Electronic           MIS2000                                           Loreto Tessini
Program data                        migrant children                                              programs            Section 1301-1309                                                                                      MEP data specialist
collection
Missed instructional    Report      Survey of the number of missed           State                Mandatory           HB1464               June 30               Annually                               LEA                  Central Office        Electronic           Web survey                                        Ozella Wiggins
Days                                instructional days due to inclement                                               115C-84.2
                                    weather




                                                                                                                                                                                                                                                                                                                      Policy and Strategic Planning
       Submissions to Academic Services and Instructional Support                                                                                                     Page 8 of 8                                                                                                                                             3/19/2011 10:57 PM

				
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