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					                                                                      Georgia Department of Education
                                                                              Title I Programs
                                                                      State Agency Monitoring Form for
                                                                     Neglected or Delinquent Institutions

Agency                                                Date of Monitoring                                            Reviewer’s Signature

                                                                                                                         Y
                                                                                                                             N
             Areas of Compliance                               Requirement                      Documentation            e                 Comments
                                                                                                                             o
                                                                                                                         s
1   State Agencies receiving Subpart 1               Provide evidence that the State       Needs assessment
    funds must assess the educational                 Agency assesses the                    data and process
    needs of all eligible children and youth          educational needs of the              Current year Title I Part
    in eligible institutions.                         children to be served.                 D State Application
                                                     Provide a description of the          List of Assessment
                                                      procedures to be used to               Instrument(s)
                                                      assess such needs.

2   State Agencies receiving Subpart 1               Provide evidence that the State       Education program
    funds must offer a regular program of             Agency offers a regular program        plan
    instruction for at least 20 hours per             of instruction for at least 20        Current year Title I Part
    week for youth, unless served in an               hours per week for youth,              D State Application
    adult correctional facility (15 hours per         unless served in an adult             Annual progress report
    week).                                            correctional facility. Adult          List of course offerings
                                                      correctional facilities must offer    Current year class
                                                      a regular program of instruction       schedules
                                                      for at least 15 hours per week.

3   State Agencies receiving Subpart 1               Provide an educational program        Education program
    funds must implement programs and                 plan, including the plan for the       plan
    projects that are designed to support             transition of youths back into        Current year Title I Part
    educational services that afford youth            family, school and community,          D State Application
    an opportunity to meet challenging                and/or how the agency will            Transition plan
    academic achievement standards and                prepare students to receive a         Agency, division, or
    must designate an individual in each              high school diploma or its             unit organizational
    affected correctional facility or institution     accepted equivalent, matriculate       chart
    for neglected or delinquent children and          to postsecondary education,           Contact information for
    youth to be responsible for issues                employment or military                 liaison
    relating to the transition of children and        enlistment.
    youth from such facility or institution to       Provide evidence of an
    locally operated programs.                        individual in each correctional
                                                      facility or institution to be
                                                      responsible for issues relating to
                                                      the transition of children and
                                                      youth from the facility or
                                                      institution to locally operated
                                                      programs.


                                                                       Kathy Cox, State Superintendent of Schools
                                                                           December 2006          Page 1 of 5
                                                                 Georgia Department of Education
                                                                         Title I Programs
                                                                 State Agency Monitoring Form for
                                                                Neglected or Delinquent Institutions

                                                                                                                 Y
                                                                                                                     N
            Areas of Compliance                          Requirement                       Documentation         e                          Comments
                                                                                                                     o
                                                                                                                 s
4   State Agencies receiving Subpart 1         State Agencies receiving Subpart 1     Schedules, agendas, and
    funds must provide evidence a              funds must provide evidence a          sign in sheets for
    procedure for appropriate professional     procedure for appropriate              professional development
    development to teachers and other          professional development to            activities.
    staff.                                     teachers and other staff.

5 State Agencies receiving Subpart 1            Provide evidence of the               Contracts                        Currently, there are no institution wide
    funds for institution-wide projects          consultation with experts to          Training schedules and           projects in Title I, Part D, Subpart 1 state
    must consult with experts and provide        provide necessary training for         agendas                          agencies.
    the necessary training for appropriate       appropriate staff to ensure that      Participation logs
    staff to ensure that the planning and        the planning and operation of                                           Does not apply to DJJ, DHR, or Corrections
    operation of institution-wide projects       institution-wide projects are of
    under section 1416 are of high quality.      high quality.

6   State Agencies receiving Subpart 1          Provide evidence as to how the        Agency evaluation plan
    funds must describe how it will carry        State agency plans to evaluate        Educational program
    out the evaluation requirements of           the educational program and            plan
    section 9601 and how the results of the      use the results of the most
    most recent evaluation will be used to       recent evaluation to plan and
    plan and improve the program.                improve the program.

7   State Agencies receiving Subpart 1          Provide data showing that the         Financial Report for
    funds must ensure that it has                State agency has maintained            Fund 100 and MOE
    maintained the fiscal effort required of     the fiscal effort required of a        worksheet.
    a local educational agency, in               local educational agency, in          Current year
    accordance with section 9521 of the          accordance with section 9521.          Consolidated
    No Child left behind Act of 2001.            (Maintenance of Effort)                Application MOE
                                                                                       Corresponding
                                                                                        October FTE Report
                                                                                       Copy of completed
                                                                                        MOE worksheets for
                                                                                        preceding year and
                                                                                        second preceding
                                                                                        year.




                                                                  Kathy Cox, State Superintendent of Schools
                                                                      December 2006          Page 2 of 5
                                                                  Georgia Department of Education
                                                                          Title I Programs
                                                                  State Agency Monitoring Form for
                                                                 Neglected or Delinquent Institutions


                                                                                                                   Y
                                                                                                                       N
            Areas of Compliance                           Requirement                       Documentation          e                        Comments
                                                                                                                       o
                                                                                                                   s
8   State Agencies receiving Subpart 1           Provide evidence of the State         List of programs with
    funds must coordinate with other              agency’s program coordination          which coordination is
    appropriate State and Federal                 with other appropriate State and       accomplished and the
    programs, such as programs under              Federal programs, (Workforce           nature of such
    Title I of Public Law 105-220,                Investment Act)                        coordination.
    vocational and technical education           State Agencies receiving              Correspondence,
    programs, State and local dropout             Subpart 1 funds must                   schedules, agendas,
    prevention programs, special education        coordinate with businesses for         activities for business
    programs and businesses for training          training and mentoring for             coordination
    and mentoring for participating children      participating children and youth.      endeavors.
    and youth.

9   State Agencies receiving Subpart 1          Provide evidence of the State           Copies of State                   Does not apply to Department of Corrections.
    funds must encourage coordination           Agency’s guidance to funded              Agency Guidance,
    between correctional facilities and local   correctional facilities concerning       technical assistance,
    educational agencies or alternative         the coordination with local              and correspondence to
    education programs attended by              educational agencies or alternative      facilities on program
    incarcerated children and youth prior to    education programs to ensure that        coordination.
    their incarceration to ensure that          student assessments and
    student assessments and appropriate         academic records are shared
    academic records are shared jointly         jointly by correctional facility and
    between the correctional facility and the   the local education agency or
    local educational agency or alternative     alternative education program.
    education program.

1   State Agencies receiving Subpart 1          Provide evidence of additional            List, schedule,                 Limited services by Department of
0   funds must provide additional services      services to children and youth,            participation                   Corrections.
    to children and youth, such as career       such as career counseling,                 information on
    counseling, distance learning, and          distance learning, and assistance          additional services
    assistance in securing student loans        in securing student loans and
    and grants.                                 grants.




                                                                   Kathy Cox, State Superintendent of Schools
                                                                       December 2006          Page 3 of 5
                                                                     Georgia Department of Education
                                                                             Title I Programs
                                                                     State Agency Monitoring Form for
                                                                    Neglected or Delinquent Institutions


                                                                                                                            Y
                                                                                                                                N
Areas of Compliance                                Requirement                                        Documentation         e       Comments
                                                                                                                                o
                                                                                                                            s
                      1.   An assurance that priority will be given to children and youth in
                           adult correctional institutions who are likely to complete                Signed assurances
II. Assurances             incarceration within a 2-year period.                                      page from State
                                                                                                      Agency Application
                      2.   That the State agency will assist in locating alternative programs
                           through which students can continue their education if the
                           students are not returning to school after leaving the correctional
                           facility or institution for neglected or delinquent children and
                           youth.

                      3.   That the State agency will work with parents to secure parents’        #3
                           assistance in improving the educational achievement of their           Not-applicable for
                           children and youth, and preventing their children’s and youth’s        Corrections.
                           further involvement in delinquent activities.

                      4.   That the State agency will work with children and youth with
                           disabilities in order to meet an existing individualized education
                           program and an assurance that the agency will notify the child’s
                           or youth’s local school if the child or youth:
                            is identified as in need of special education services while the
                              child or youth is in the correctional facility or institution for
                              neglected or delinquent children and youth; and
                            intends to return to the local school.
                      5. That the State agency will work with children and youth who
                          dropped out of school before entering the correctional facility or
                          institution for neglected or delinquent children and youth to
                          encourage the children and youth to reenter school once the
                                                                                                  #5
                          term of the incarceration is completed or provide the child or
                                                                                                  Not- applicable for DHR
                          youth with the skills necessary to gain employment, continue the
                          education of the child or youth, or achieve a secondary school
                          diploma or its recognized equivalent if the child or youth does
                          not intend to return to school.

                      6. That teachers and other qualified staff are trained to work with
                          children and youth with disabilities and other students with
                          special needs taking into consideration the unique needs of
                          such students.
                                                                                                  #7
                      7. That the program will be coordinated with any programs operated
                                                                                                  Not applicable for
                          under the Juvenile Justice and Delinquency Prevention Act of
                                                                                                  Corrections
                          1974 (42 U.S.C. 5601 et seq.) or other comparable programs, if
                          applicable.
                                                                                                   Completed and
                                                                      Kathy Cox, State Superintendent of Schools
                                                                          December 2006          Page 4 of 5
                                                                Georgia Department of Education
                                                                        Title I Programs
                                                                State Agency Monitoring Form for
                                                               Neglected or Delinquent Institutions

                                                                                                                 Y
                                                                                                                     N
 Areas of Compliance                            Requirement                                Documentation         e                     Comments
                                                                                                                     o
                                                                                                                 s
III.   Budget            1. Describe and provide a detailed budget for the program,       approved State
                            including the reservation of funds required under Section     Agency Budget
                            1418 of the No Child Left behind Act of 2001.                 form
                                                                                         Current year Title
                                                                                          I, Part D State
                                                                                          Application (II, E.
                                                                                          Rationale for
                                                                                          Allocations to
                                                                                          participating
                                                                                          institutions
                                                                                         P. O. ’s to support
                                                                                          expenditures of
                                                                                          approved budget.


For GDOE Office Use Only
Monitoring Status: Place an “X” in the appropriate box

          Closed                                            Open                                                     Closed
           No Findings                                     Corrective Action Required                           Corrective Action Completed

Date: _____________                                Corrective Action Due: __________                            Comments:
                                                                                                                __________________________________
Date Letter sent: _________                        Date Letter sent: _______________                            __________________________________

                                                                                                                Date: ___________________

                                                                                                                Date Letter sent: _______________



Monitor’s Signature __________________________________________                           Date _______________




                                                                Kathy Cox, State Superintendent of Schools
                                                                    December 2006          Page 5 of 5

				
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