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					European Commission – DG-TREN                                                            IP Project




                          EUROPEAN COMMISSION – DG-TREN
                                  Euromar EEIG



                                Intermodal Portal Project




                                      FINAL REPORT




                File Name:       IP FINAL REPORT V5 06052002
                Version Date:    6 MAY 2002
                Status:          FOR DISTRIBUTION
                Distribution:    PUBLIC
                Abstract:        This document summarise the work
                                 carried out and the results obtained by all
                                 the partners.




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                                   QUALITY CONTROL


                       Originator(s):                Visa and Date:

                       Technical Manager
                       (M. Fernandez)

                       Appraisal authority:          Visa and Date:

                       Project Management
                       Board

                       Appraisal Authority:          Visa and Date:

                       Project Manager
                       (________)

                       Appraisal Authority:          Visa and Date:

                       DG-TREN Project
                       Manager




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                                   VERSION HISTORY

Version          Date of          Status               Author            Changes/Comments
                creation
    01          18/12/01           Draft               J. Rocha          For internal review
    02          15/01/02           Draft               Jose    Conclusions
                                                    Francisco
                                                     Vidal, M.
                                                    Fernandez
    03          28/01/02           Draft           Consortium Overall changes
    04          08/02/02           Final               J. Rocha          Efforts tables
    05          06/05/02           Final                M.    Changes in response to
                                                    Fernández EC requests


                                   DISTRIBUTION LIST

                                Name                                              Company
Project Management Board                                                   Euromar EEIG – PM
Project Officer                                                            EC – DG-TREN




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Definitions and Acronyms
AT:               Awareness Team
DG:               Directorate General (e.g. DGVII - Transport)
DPM:              Deputy Project Manager
EC:               European Commission
EDI:              Electronic Data Interchange
EDIFACT:          EDI For Administration, Commerce and Transport
EEIG:             European Economic Interest Group
FT:               Financial Team
NCA:              National Competent Authorities
PM:               Project Manager
PMB:              Project Management Board
PQM:              Project Quality Manager
RM:               Repository Manager
SC:               Steering Committee
TT:               Technical Team
UC:               User Committee
WP:               Work Package
WPL:              Work Package Leader
SL:               Shipping Line
SA:               Shipping Agent
VY:               Voyage Plan
CR:               Call Request
CRP:              Call Response
AE:               Authorization Entities
All transport related definitions are based on:
Glossary for Transport Statistics (Second Edition 1997): Document prepared by the
Intersecretariat Working Group on Transport Statistics formed by Eurostat, European
Conference of Ministers of Transport (ECMT) and United Nations Economic Commission for
Europe covering:
                  • Intermodal Transport
                  • Road Transport
                  • Railway Transport
                  • Water Transport
                  • Inland Waterways Transport




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European Commission – DG-TREN                                                                                                           IP Project




                                                TABLE OF CONTENTS
1     EXECUTIVE PUBLISHABLE SUMMARY...............................................................................7
     1.1     PROJECT OVERVIEW .............................................................................................................7
2     PARTNERSHIP INFORMAT ION............................................................................................10

3     OBJECTIVES OF THE PROJECT .........................................................................................11

4     SCIENTIFIC AND TECHNICAL DESCRIPTION OF THE RESULTS..................................15
     4.1     THE ROLE OF PORTS AS INFORMATION TRANSFER POINTS ....................................................15
     4.2     EUROPEAN SCENARIOS.......................................................................................................17
     4.3     I NTERMODAL PORTAL , A EUROPEAN CONCEPT ....................................................................17
     4.4     THE SINGLE DESK: SHIP ROTATION. ...................................................................................18
     4.5     THE EUROPEAN S INGLE DESK “VIRTUAL SHIP AGENT ”.........................................................22
     4.6     DANGEROUS GOODS DECLARATION. ...................................................................................25
     4.7     TRANSPORT ORDER FOR TRUCKS. ......................................................................................29
     4.8     PORT ORDER ......................................................................................................................31
     4.9     PORT ORDER ......................................................................................................................31
     4.10       REAL T IME ETA. .............................................................................................................36
     4.11       I NFORMATION B ILL OF LADING SYSTEM............................................................................37
     4.12       SYSTEM ARCHITECURE: I NTEGRATION OF IP NODES. ........................................................39
5     LIST OF DELIVERABLES......................................................................................................41

6 COMPARISON OF INITIALLY PLANNED ACTIVITIES AND WORK ACTUALLY
ACCOMPLISHED............................................................................................................................42
     6.1     PRESENTATION OF THE PROJECT ORGANISATION................................................................42
     6.2     WORK PROCESS .................................................................................................................44
7     MANAGEMENT AND CO-ORDINATION ASPECTS............................................................66

8     RESULTS AND CONCLUSIONS ...........................................................................................68
     8.1     I NTERMODAL PORTAL CONCEPT ..........................................................................................69
     8.2     CONTRIBUTION OF THE IP PROJECT TO THE E UROPEAN TRANSPORT POLICY .......................71
9     ANNEX 1: THE IP MESSAGES..............................................................................................75

10         ANNEX 2: THE POINT OF VIEW OF THE USERS...........................................................77




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European Commission – DG-TREN                                                                                     IP Project




List of Diagrams

Two dimensional View of the Ports...................................................................... 16
The Single Desk Business Cycle ......................................................................... 20
Relationship of the Single Desk with Port Authorities......................................... 21
The Single Desk Context Diagram....................................................................... 22
The Virtual Ship Agent Context Diagram............................................................. 23
The Virtual Ship Agent Business Cycle ............................................................... 24
The Dangerous Goods Testbed Architecture...................................................... 27
The Dangerous Goods Business Cycle............................................................... 28
The Dangerous Goods Information Flow............................................................. 29
Transport Order for Trucks Business Cycle ........................................................ 30
The Port Order ...................................................................................................... 33
Transport data in the Port order........................................................................... 34
Real Time ETA Business Cycle ........................................................................... 36
The IP Technical Architecture.............................................................................. 39




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1    EXECUTIVE PUBLISHABLE SUMMARY.



1.1 PROJECT OVERVIEW


The IP Project improves the integration of ports into intermodal transport chains
by harmonising administrative procedures and offering a set of information and
communication (ICT) tools and services for easing the mandatory data supply
as well as the data delivery to other partners in the chain while ensuring the
reliability and security of all the data transmissions within the system.

This has been done by integrating results of previously successful RTD projects
and industrial strength solutions into a large-scale demonstration covering 14 of
the major seaports all over Europe (from Finland to Greece).

IP is a combined RTD/Demonstration project for the Task 2.3.2/2 “Innovative
Waterborne Transport Concepts” of the 1st Call for the 5th Framework
Programme, Thematic Programme “Competitive and Sustainable Growth”, Key
Action “Sustainable Mobility and Intermodality”.


To carry out this project, a group of key actors in the area of transport
telematics joined efforts throughout Europe. They represent Port Community
Service providers, Port Authorities and Transport Research Institutes. The IP
Consortium consists of the following companies:
    •    EUROMAR EEIG (PORTEL, MGI, SeT), - Spain, France and Italy
    •    Innovation Strategies - Spain
    •    Institute of Shipping Economics and Logistics (ISL) – Germany
    •    Transport Research Institute and Transportforschung GmbH (TFK) –
         Sweden, Germany
    •    Marintek – Norway
    •    EDI Management – Finland
    •    Datenbank Bremische Häfen GmbH (DBH) – Germany
    •    City of Bremen: Ministry for Ports, Transport and Foreign Trade (HVA)
    •    Infoport Valencia - Spain



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With IP, the original goal was to provide a sustainable IT environment offering
the parties engaged and interested in waterborne transport a single point of
entry to these modes. Main reasons for this goal are found in the circumstance
that transport is (almost naturally) required as one of the major prerequisites for
gaining wealth and economic prosperity. In contradiction, congested roads are
speaking for themselves. Hence, movement of cargo under the “From Road to
Sea” headline has been a major goal for European policy makers for years.

However, Intra-European transport by water has not yet achieved the market
share neither desirable nor possible. Missing information on possibilities and
missing integration of information is identified as one of the key enablers for
increased usage of waterborne transport. IP addresses this circumstance by
developing a set of low cost and easy to use Internet based applications that all
together will provide a far improved approach to IT reinforced Shortsea
Shipping usage. In this sense, IP directly supports the implementation of the
policy recommendations made by the EU and is a valid platform to further
implement harmonization and rationalization directives and initiatives.

One of the major issues within the lacking acceptance of waterborne transport
in European waters is still a set of overall administrative process that are far
more complicated than the ones applied for road transport. The project
addressed this circumstance by investigating the procedures applied and by
developing a set of standard applications for these purposes. The provision of a
sustainable IT environment will enable harmonized and streamlined
administrative affairs that have to be applied when vessels are calling ports in
Europe. Within the scope of IP, a set of applications for the following key areas
were developed, tested and piloted:

- Waterborne Single Desk
This application copes with the task of harmonized and simplified administrative
treatment of vessels in ports. Based on the FAL forms provided by UN’s IMO,
digitizing this process is made possible. The initiative of the Single Desk was
developed fully in line with the corresponding European Directive on
implementation of FAL forms.

- Intermodal Waterborne Node
Managing intermodal transports is still considered as far too complicated for a
serious breakthrough within European transport. Considering ports as natural
important interfaces, the organization of intermodal transports can very well
start here. The application demonstrates this possibility by sample business
cases. The intermodal node focus is enriched by the portorder@online which
provides the opportunity to book a port transaction via a web-based interface.
Additional comfort is provided by the Real time ETA (Estimated Time of Arrival)
application which enables an user to detect the ETA that will have to be applied.
The onward or pre-carriage is supported with the use of internet-based
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Transport Order module, which can be integrated to any operative IT system of
a road haulier via XML interfaces and the capability of interchanging information
regarding the Bill of Lading in a simple manner.

-HAZMAT Dangerous Goods
Dangerous goods are a major reason for concern in European waters and
ports. Their increasing share in containerized and conventional cargo transport
requires more attention. At the same time, any administrational process has to
remain lean and efficient. The application provides a possibility for simplified
declaration of any dangerous cargo and for the transfer of this information
Beside of the research goals, a thorough dissemination and exploitation work
was performed in order to gain public attention for the project’s aim and the
needs that are addressed by the IP – Intermodal Portal project.




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2    PARTNERSHIP INFORMATION


Considering the objectives pursued by the IP project, we deemed it would be
interesting to gather a consortium of entities, representative of the key actors in
the transport area throughout Europe. This is the reason why the IP team was
set up with the following partners:


Coordinator: EUROMAR
    The coordinator partner has been Euromar EEIG, a European Economic
   Interest Group formed in 1996 with the aim of consolidating the benefits of
 Information Technology and telematic applications for the intermodal transport
activity in the Mediterranean region. In this case 3 members of EUROMAR have
     directly participated in the project; Marseilles Gyptis International (MGI)
(independent company created by the Port Community of Marseilles), PORTEL
Servicios Telemáticos (company that promotes the implementation of advanced
 technologies in all Spanish commercial ports) AND Sistemi i Telematica (SET)
(company based in Genoa that offers a broad range of experience from system
       integration, supply of operational systems and engineering services).
The partnership is enriched by these other partners:
    -    Innovation Strategies: Consultancy firm that helps its clients achieve
         business and technological development by applying Information
         Technology with a large experience in the transport sector.
    -    Institute of Shipping Economics and Logistics (ISL): independent, private,
         non-profit making foundation located in Bremen
    -    Transport Research Institute and Transportforschung GmbH (TFK): non-
         profit, co-operative research organisation.
    -    Marintek: versatile research company specialising in R&D in central
         areas of marine activities.
    -    EDI Management: logistics and electronic commerce consulting
         company
    -    Datenbank Bremische Häfen GmbH (DBH): joint venture by 108
         companies belonging to Bremen’s seaport transport industry.
    -    City of Bremen: Ministry for Ports, Transport and Foreign Trade (HVA):
         responsible for the ports owned by the city of Bremen.
    -    Infoport Valencia: company created by the community of operators of the
         Port of Valencia to serve as the main vehicle to improve the logistic
         information flows around the Port of Valencia.


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          3     OBJECTIVES OF THE PROJECT


          The originally planned objectives for the IP project are explained in the following Master Table of Objectives

Objectives                              Starting Point                             Testbed                          Anticipated Results                        Validated
1)   To harmonize the presentation of   •   IMO FAL Forms                          Waterborne Single Desk           •    Deliverable 2: Waterborne             •   Maritime/Customs/Port
     declaration to Customs, Maritime                                                                                    Single Desk procedure and                 Authorities:.
                                        •   “Waterborne Single Desk” pilot         HAZMAT Dangerous
     and Port Authorities and the                                                                                        4:HAZMAT Telematics
                                            in the Marnet project                  goods                                                                       •   Major shipping lines
     information flow regarding                                                                                          Procedure
     dangerous goods                    •   BOPCOM Tools                                                                                                       •   Small shipping lines
                                                                                                                    •   Process model described using
                                        •   HAZMAT Directive                                                            UML (unified modelling                 •   Port Community Systems
                                                                                                                        language)                              •   HAZMAT national coordination
                                                                                                                    •   Data Model of messages and                 centres.
                                                                                                                        supported databases
                                                                                                                    •   User interface/Messages
                                                                                                                        definition for all the agents that
                                                                                                                        intervene in the procedures
2)   To define an harmonized model to   •   Results of the                         Intermodal Waterborne            •    Deliverable 3: Intermodal             •   Rail / Road operators
     connect port communities with          COREM,WISDOM,ITESIC,                   Node                                  Waterborne Node procedure:
                                                                                                                                                               •   Port Community Systems
     road and rail branches                 INTRARTIP, 3SNET projects for
                                                                                                                    •   Process model described using
                                            integration with other transport                                                                                   •   Container Terminals /
                                                                                                                        UML (unified modelling
                                            modes                                                                                                                  Stevedores
                                                                                                                        language)
                                                                                                                    •   Data Model of messages and
                                                                                                                        supported databases
                                                                                                                    •    User interface/Messages
                                                                                                                         definition for all the agents that
                                                                                                                         intervene in the procedures




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                                                           European Commission – DG-TREN                                                                                          IP Project



3)   Develop Systems             •   Software Applications and                  Waterborne Single Desk           •    Set of software applications           Compliance with the procedure defined
                                     message definitions from the               HAZMAT Dangerous                 •    EDI messages
                                     relevant projects                          goods
                                                                                                                 •    XML messages
                                 •   Existing Port community Systems            Intermodal Waterborne
                                                                                Node                             •    Definition of technical architecture
                                                                                                                 •    IP Portal (Intranet)

                                 EDI messages recommended by the
                                 International Maritime Organization
                                 (IMO) FAL Forms
4)   Implement/test systems      •   System demonstrator                        Waterborne Single Desk           •    Deliverable 10: Live Operation         •   Large Scale demonstration (14
                                                                                HAZMAT Dangerous                      Evaluation report.                         ports) from Scandinavia to the
                                                                                goods                                                                            Mediterranean
                                                                                Intermodal Waterborne
                                                                                Node
5)   Design the Implementation   •   Results of the tests                       Waterborne Single Desk           •    Organization                           •   Signed support by participants in
     Strategy                                                                                                                                                    the tests
                                 •   User Group feedback                        HAZMAT Dangerous                 •    Legal responsibilities
                                                                                goods
                                                                                                                 •    Contractual arrangements
                                                                                Intermodal Waterborne
                                                                                Node
6)   Disseminate result          •   All                                        Waterborne Single Desk           •    Marketing materials                    •   Cover the whole transport sector
                                                                                HAZMAT Dangerous                 •    Presentations
                                                                                goods
                                                                                                                 •    Web site
                                                                                Intermodal Waterborne
                                                                                Node




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European Commission – DG-TREN                                                                                                  IP Project




The objectives were achieved as follows:

Objective 1: To harmonize the presentation of declaration to Customs,
Maritime and Port Authorities and the information flow regarding
dangerous goods
Based on the starting point reflected in the master table above, (IMO FAL
Forms, Single Desk pilot of Marnet, BOPCOM tools and Hazmat directive), we
have developed 2 services integrated in IP where the administrative procedures
for supplying mandatory information when a ship is calling at a port are
supported and carried out in an standard way:

         1. Single Desk: that proposes an harmonised and common interface
            through which relevant documents can be submitted electronically to
            European port authorities. By using this service, these documents
            can be submitted using always the same format and entering the
            same information independently of the port on which the vessel is
            calling.
         2. Dangerous Goods: that provides specific transport operators, i.e.
            ship- and line-agents, with a value added resource to more efficiently
            perform administrative procedures towards the local authorities with
            regard to dangerous goods declarations (according to the Hazmat
            directive) avoiding unnecessary re-keying of data at the different ports
            of call.

The concept behind this two services has been validated by the user group.
Additionally, the specific implementation we have made along the project of
these services, has been tested and approved by relevant pilot users.

Objective 2: To define an harmonized model to connect port communities
with road and rail branches.
Due to the complexity associated to manage information regarding intermodal
transport, it is very difficult to define an harmonized way to connect road and rail
branches with ports. For this reason, within IP, we have defined and developed
a set of services that could become a first pilot and start up of an European
Platform on knowledge, tools and services supporting interconnectivity for
information exchange around ports as nodes in intermodal transports. These
services are:

    •    Sailing Schedule
    •    Transport Order for Trucks
    •    Real Time ETA
    •    Port Order online
    •    Maritime booking and quotation
    •    Information on bill of lading
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European Commission – DG-TREN                                                                                                  IP Project




Additionally, as an important by-product of the project a set of standard XML
messages covering the most important data interchanges occurring in the
intermodal transport business has been defined (See Annex 1: The IP
Messages). The consortium is pushing towards a generalization of these
messages both, inside and outside the IP scope in order to facilitate information
flow between parties and as a way to avoid re-inventing the wheel each time
there is a need to standardize information interchanges (these results are public
and available to anyone interested, they can be solicited by sending an email to:
K. Fjortoft (Marintek) at KayEndre.Fjortoft@marintek.sintef.no ).

Objective 3 and 4: Develop and Test Systems.
All the systems described above have been successfully developed and tested
by the users during actual live demonstrations.

Objective 5: Design the implementation strategy.
According to the results and feedback obtained during the test phase and
meetings held with the user group all along the project, the consortium delivered
a business and exploitation plan for the further commercial usage of the results.

In addition, in terms of contractual arrangements, the consortium also delivered
a signed Consortium Agreement and Intellectual Property Rights and a set of
Technological Implementation Plans to ensure that the transition to the
commercial phase is properly backed up by all partners of the consortium.

Objective 6: Disseminate Results.
In order to disseminate the results obtained during the project, the consortium
has produced a large set of presentation materials, including a web site,
newsletters, PowerPoint presentations, press releases, etc. that have been
published in different media throughout Europe. In addition, the IP project and
its results has also been presented in several meetings with key actors of the
industry, authorities conferences, (Thematic Networks i.e.),etc..

Please refer to section 6.2.2: Impact on Previous Projects in IP, for more details
on how previous results have been incorporated into the IP project.




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European Commission – DG-TREN                                                                                                  IP Project




4    SCIENTIFIC                  AND           TECHNICAL                     DESCRIPTION                       OF              THE
     RESULTS.


The aim of the IP Project is to improve the integration of ports into intermodal
transport chains by harmonising administrational procedures and offering a set
of information and communication tools and services for easing the mandatory
data supply as well as the data delivery to other partners in the chain.
The information required to support intermodal transport is in most cases
available in the transfer points involving “waterborne transport”: the seaports.
But procedures, formats, responsibilities, etc. are different throughout Europe
influencing efficiency in a negative way. There is a need of a consistent,
homogeneous and credible telematics offering across Europe.


4.1 T HE ROLE OF PORTS AS INFORMATION TRANSFER POINTS

The role of ports as information transfer points has been regarded under
various points of view. One aspect takes care of the different roles of ports as
nodes, that means

       A.1 ports in their interaction with other ports, ports as nodes in the
           sequence of calls of ship rotations dealing mainly with the planning
           and performance of voyages and calls of ships, the stowage, loading
           and unloading of cargo, monitoring of dangerous cargo on board and
           the control belonging to the HAZMAT directive on the one side, and
       A.2 port in its role as an “individual” port, as an intermodal node of
           combined transportation providing all services required from a node
           in intermodal transport chains, each of these chains under the control
           of one or various transport operators managing door to door
           transports, on the other side.
Regarding these roles and for discussing the technical and organisational
solutions for the information exchange in the following paragraphs a second
aspect has to be considered concerning the difference between

       B.1 information which can be collected and distributed, preferably online,
           via a standardised regional or even European procedure called
           “single desk” on the one side, and




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European Commission – DG-TREN                                                                                                                      IP Project




                            B.2 information which has been created in individual inhouse information
                                systems and has to be delivered via EDI to individual inhouse
                                information systems, operated by private enterprises (e.g. industry,
                                trade, forwarders, shipping lines, agents, port operators, road and
                                railway carriers) as well as by administration and authorities.
There is a correlation between the roles of ports described under A.1 and A.2
and the different demand on information exchange mentioned under B.1 and
B.2 (see figure below “Two dimensional View of the Ports”). This is to say that
both solutions (B1 and B2) are applicable on both scenarios (A1 and A2)
depending on the specific information interchange that we are dealing with.
More specifically:

                                                              forwarder                    transshipment
   Intermodal Nodes (A.2)




                                 Valencia                                       Bremen                                       Helsinki




                                                              rail carrier                         agent

                             European Single Desks: Ship Rotation, Dangerous Goods, Virtual Ship Agent (A.1)



                                                   Two dimensional View of the Ports
Information exchange in the way described under B.1 (via a single desk) on a
European level is supporting the role of ports pointed out under A.1 (concerning
ship rotation with various port calls), and there especially regarding small and
medium sized ports, shipping lines, agents, port operators and authorities which
are not operating own EDP application systems. In addition, due to the variety
of processes in various ports, regions and individual intermodal chains solutions
for information exchange via single desks providing online access for
information exchange are already in use or will be established locally and

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European Commission – DG-TREN                                                                                                  IP Project




individually e.g. for a port, for a region of ports or for alliances of transport
industry along intermodal chains, supporting both roles of ports, A.1 and A.2.
Information exchange in the way described under B.2 (with demand on
interconnectivity via EDI) is needed for both roles of ports, A.1 and A.2.


4.2 EUROPEAN SCENARIOS.

In addition to the complexity of supporting the intermodal transport, we have
also taken into account the variety of scenarios located at Europe: In every
region and, in most cases, in every port the administrative procedures are
different. Therefore, harmonisation is urgently required. On the other hand,
every scenario not only supports different procedures but they also are based
on different architectures, systems or means to provide this mandatory data.

In order to overcome this situation the Intermodal Portal approach has been
based on building standard nodes that are adapted to the targeted scenario:
filling the existing information gaps between local Port Community Systems,
connectig to existing systems, and providing a common set of functionalities.
This concept is explained in more detail in the following paragraph.


4.3 INTERMODAL PORTAL, A EUROPEAN CONCEPT

The Intermodal Portal consists of an Internet Site and a decentralized virtual
portal. The Internet site focuses on providing a set of simple and useful services
to transport operators in Europe and beyond. The decentralized virtual portal
focuses on information transfer between existing nodes with no or minimal
changes to existing systems.

In order to materialize the concept, the services of the portal relies on available
Information Systems such as Port Community Systems.

The nature of the offered services implies that the user of IP operate in various
ports at the same time. So IP is a multi-port service; it does not have the
intention of substituting Port Community Systems but to extend their
functionality so more users regardless of their geographical situation can
access them.

There are two types of users:
         1. Persons.
         2. Information Systems.

Persons utilize IP-based services to, (for instance):

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European Commission – DG-TREN                                                                                                  IP Project




         •      Issue Call requests.
         •      Generate Dangerous Goods Declarations.
         •      Receive and accept call requests.
         •      Request for Voyage Offering, Quotation and finally deliver Maritime
                Bookings.
         •      Generate Transport Orders for trucks.
         •      Deliver Port Orders.
         •      Ask for Real Time ETA.

Information Systems send and receive information to/from IP via messages.

The resulting services for both types of users are:

    -    Single Desk => Ship Rotation.
    -    Dangerous Goods Declaration.
    -    Voyage Offering, Quotation & Maritime Booking => Virtual Shipping
         Agent
    -    Port order online.
    -    Real Time ETA
    -    Transport Order for Trucks.
    -    Information on Bill of Lading
    -    XML messages definitions



The services offered by the standard IP nodes are explained in the following
paragraphs:



4.4 T HE SINGLE DESK: SHIP ROTATION.


4.4.1 Single Desk Purpose.

The objective of the Single Desk is to simplify and harmonise the administrative
procedures that should be carried out when a ship is calling at a port.
Along time, every port has been defining and enforcing its procedures and
regulations to control and to track the arrivals, the internal movements and
departures of vessels. Because of this, port specific vessel entering and
clearance procedures have to be followed in each port, reducing efficiency and
increasing complexity of administrative operations.
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European Commission – DG-TREN                                                                                                  IP Project




The IP Single Desk services, on the contrary, propose a harmonised and
common interface through which relevant documents can be submitted
electronically to European port authorities. By using the portal, these
documents could be submitted using always the same format and entering the
same information independently of the port the vessel is calling.

The Single Desk takes into account the current available trade facilitation
standards. IMO FAL FORMS and recommended practices set the scope to IP
Single Desk Services.
The Convention on the Facilitation of Maritime Traffic (FAL Convention) was
adopted by the International Conference on Facilitation of Maritime Travel and
Transport on 9 April 1965. It entered into force on 5 March 1967.
The purpose of this Convention is to facilitate maritime transport by simplifying
and minimising the formalities, documentary requirements and procedures
associated with the arrival, stay and departure of ships engaged in international
voyages.
The Convention emphasises the importance of facilitating maritime traffic and
demonstrates why authorities and operators concerned with documents should
adopt the standardised documentation system developed by IMO and
recommended by its Assembly for world wide use.


It is of special interest to point up Standards and Recommended practices for:
Electronic data-processing techniques.
    -    Public Authorities shall accept documents required for the clearance of
         ships, when produced by electronic data-processing or interchange
         techniques that conform with international standards (United Nations
         (UN) Recommendations and relevant ISO standards) to the maximum
         extent practicable.

        They also shall limit the information they require and shall encourage but
    no require the use of this techniques by maritime operators and other parts
    concerned.
Arrival, stay and departure of the ship.
       - Provisions concerning the formalities required of ship owners by the
public authorities on the arrival, stay and departure of the ship. Public
authorities shall not require for their retention, on arrival or departure of ships to
which the Convention applies, any documents other than:

                    1. Maritime Declaration of Health
                    2. Document required under the Universal Postal Convention for
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European Commission – DG-TREN                                                                                                  IP Project




mail.
                    3. FAL Forms (see section 5.1.2)
      Public authorities shall accept these declarations either signed by the
master, the ship agent or some other person duly authorised by the master, or
authenticated in a manner acceptable to the public authority concerned.
Arrival, stay and departure of cargo and other articles.
       - Provisions concerning the formalities required by public authorities form
the shipowner, his agent or the master of the ship.


4.4.2 Business Cycle.

The Single Desk Communication Area consists of several agents that exchange
some documents in order to cover a Voyage Business Cycle. First of all, the
starter of the Business Cycle is the Shipping Line who prepares a voyage plan
that includes several EU seaports, he must deliver mandatory documentation in
every port of call.
Because of most of the information included in the documentation should be
constant data and/or data with few modifications, starting form a Voyage
document filled by the Shipping Line, the mandatory Call Requests are created
and delivered to each Shipping Agent that the Shipping Line’s got in every port
of call.




                                  The Single Desk Business Cycle
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European Commission – DG-TREN                                                                                                  IP Project




Then, the Shipping Agent of each port of call updates and completes the
required information for that specific call and begins a dialogue with the Port
Authority in order to achieve the authorization of the call.




                Relationship of the Single Desk with Port Authorities

The context diagram of the IP Single Desk is as follows:




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European Commission – DG-TREN                                                                                                  IP Project




                                                                                                     PORT
                                                                                                   AUTHORITY
                                                                                                       A
   SHIPPING                                                        CALL REQUEST
    LINE /
   MARITIME         VOYAGE PLAN
                                                                          RESPONSE
    AGENT
                        CALL REQUEST
                                                                                        RESPONSE                   SHIPPING
                           RESPONSE                                                                                 AGENT
                                                                                                                       A
                  STATUS OF THE VOYAGE                                            CALL REQUEST



                                                                                     RESPONSE

                        RESPONSE                                                                                SHIPPING
                                                                                                                 AGENT
                                                                                  CALL REQUEST                      C
       PORT             CALL REQUEST
                                                                      CALL REQUEST
     AUTHORITY
         C                        CALL REQUEST
                                                                    RESPONSE
                                                  RESPONSE

                                                                                      PORT
                                                                                    AUTHORITY
                                     SHIPPING
                                      AGENT                                             B
                                        B




                               The Single Desk Context Diagram


4.5 T HE EUROPEAN SINGLE DESK “VIRTUAL SHIP AGENT”

The Virtual Ship Agent (VSA) is a pilot of an internet-based portal, offering
several value added services for the transport community:

         •      combined voyage plan
         •      enquiry
         •      quotation
         •      online booking

The demonstrator has been piloted by a traditional ship agent, who already has
great knowledge of intermodal transport procedures and – even more important
– the business connection to various shipping lines. These shipping lines offer
break bulk, ro-ro or container transport.


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European Commission – DG-TREN                                                                                                  IP Project




                              European                               European
                              Single Desk                            Single Desk

                              “ship rotation“                        “dangerous goods“


                                 voyage plan                                DG information


                                                                              voyage plan
                                 voyage info
                                                                              enquiry/quotation
                                 booking
       shipping line                                                          booking
                                                      Virtual
                                                      ShipAgent                                              forwarder
                                       voyage plan                 port order

                                                   Local
                                                   IP Node

                                                       Local
                                                   Community System




                         The Virtual Ship Agent Context Diagram

In addition to offering this service to customers via the internet, the employees
use the same technology for their internal work. For this, the inhouse software
has been adapted and the internal workflow has been restructured. The great
advantage is, that the relevant information is entered and stored only once and
is available without delay to all the employees as well as the customers.

Communication with external partners, such as shipping lines and local
administration, but also with the single desks “ship rotation” and “dangerous
goods” is based on EDI messages as described in B.2.
Although the aim was to establish automated connections to all external
systems, there remain some remote systems which have to be operated
manually. The information have to be manually entered into the VSA system by
the agent.

The ultimate goal was to map all the activities of a ship agent which are mostly
performed via telephone or fax into an internet application, thus providing an
easy and uniform access to waterborne transport facilities. During the prototype
stage, the activities covered for the ship agent has been: Voyage Plan, Enquiry,
quotation and booking.
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European Commission – DG-TREN                                                                                                  IP Project




                          European            European        port-community port-community
                         Single Desk         Single Desk         system 1       system 2
                        “dang. goods”       “ship rotation”


                                                                                           remote            shipping line
                                                                                          terminal             system 1

                                                                                           remote            shipping line
                        DG notification                                                   terminal             system 2
                                             voyage plan
                                                                                                             shipping line
                                                                                                               system 3

       accountant                  agent                                                                     shipping line
                                                                                                               system 4

                                                                                    voyage plan,             shipping line
                                                                                    rates, booking             system 5
       accounting                business
        software                   logic
                                                                                                             administration
                                                                                                             (i.e. customs)



                                                      web                                                       shipper
                                                     server                                                    forwarder
                                                                             voyage plan, enquiry,
                                                                             quotation, booking
                                   Virtual Ship Agent




                           The Virtual Ship Agent Business Cycle

4.5.1 Voyage Plan Module

The service that was implemented first is the combined voyage plan. Even
though most of the shipping lines run their vessels on tight schedules, it seems
to be a big problem to get this information to the customer. Many shipping lines
publish the voyage schedules by fax to their ship agents or just make them
available on their remote terminals. All these different formats make it difficult to
browse or search different voyage schedules to find optimal voyages.

The virtual ship agents collect voyage schedules from several selected shipping
lines and combine them into one which is stored in a central database. This is
done automatically as far as possible. A customer is able to select port of
loading, port of destination and time of travel and is presented with a number of
voyages travelling between these ports.


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European Commission – DG-TREN                                                                                                  IP Project




The benefits of such a service are evident. For the customers, i.e. freight
forwarders, it greatly simplifies the task of integrating the sea-going transport
into his overall transport planning. For the ship agent it provides a uniform tool
for gathering and retrieving voyage information.


4.5.2 Enquiry, Quotation, Booking Module

As the second step, the portal offers the possibility of rate enquiry on all the
voyages from the voyage schedule. This enquiry is processed by the system by
looking up the rate information in the relevant tariff lists in the database.

The initial enquiry leads to in a quotation that is sent to the enquiring customer.
Based on this quotation the customer can generate bookings by entering the
required data which is again handled by the virtual ship agent. As the last step
the booking information is transferred to the individual shipping lines.



4.6 DANGEROUS GOODS DECLARATION.


4.6.1 “Dangerous Goods Declaration” Testbed Purpose.


The objective of the “Dangerous Goods Declaration” Testbed consists in
focusing on the specification of a potential harmonised dangerous goods
procedure according to HAZMAT directive, as part of the single desk procedure.
This task takes more particularly into account the results from European
projects such as MarNet (Dangerous goods pilot) and Protect.

Along time, every port has been defining and enforcing its procedures and
regulations to control the declaration of Dangerous Goods. Because of this, port
specific procedures for the declaration of Dangerous Goods have to be followed
in each port, reducing efficiency and increasing complexity of administrative
operations. Now users have to enter a lot of unnecessary data to prepare the
DG declarations.

The IP Dangerous Goods Service, as part of IP Single Desk, offers a common
interface through which Dangerous Goods Declaration can be submitted
electronically to European port authorities.

The IP Dangerous Goods Service support also the harmonised and
standardised information flows, since it will eventually need to exchange e.g.
dangerous goods notifications with the non-IP port systems or with non-IP IT
systems of shipping lines, through the certified IP Node.
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European Commission – DG-TREN                                                                                                  IP Project




4.6.2 Business Process

Currently, the declaration of dangerous goods in carried out in ports using port-
specific procedures; in addition it is a local process as is it is carried out by the
local shipping agent and the designated authority by exchanging the dangerous
good declaration and the dangerous goods authorisation. As part of this
process, dangerous goods are declared in more ports, namely the port of
loading, the ports of transit and the port of discharge. Accordingly, the
information about a dangerous goods is reported in the declarations submitted
in several ports, namely the declaration submitted in the port of loading, the
declarations submitted in the ports of transit and the declaration submitted in
the port of discharging.

This overhead could be removed by adopting the IP DG testbed; indeed the DG
testbed proposes, on one hand, an harmonised solution for submitting the
dangerous goods declarations and, on the other, a solution for seamlessly
exchanging information among the ports called by a given vessel, so that
information about a given dangerous cargo could be entered in the dangerous
good declaration submitted in the port of loading and then transferred and
automatically included in the dangerous goods declarations submitted in the
ports of transit and in the port of discharging. According to this approach, the
dangerous goods declaration shouldn’t be conceived as a local process that
take place in each port, but as a global process that involves all the ports called
by a vessel during a voyage.

Involved in this global process are Shipping Lines, Shipping Agents, Port
Authorities or Maritime Authorities.

The global process of Dangerous Goods Declaration is showed in the next
picture: it show a vessel which start from Port A, transit to Port B and arrive to
Port C; users in Port A and B use IP Dangerous Goods Service, users in Port C
don’t use IP Dangerous Goods Service.




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European Commission – DG-TREN                                                                                                         IP Project




                                              IntermodalPortal.com
                                                                    IP Node Port B use
           IP Node Port A
                                                                     IP DG Service
           use IP DG Service

                European                                                                          IP Node Port C don‘t use
                Single Desk                                         European                      IP DG Service
                “dangerous goods“                                   Single Desk
                                                                    “dangerous goods“



     BERMAN                                                                                                      BERMAN
                      Shipping Agent
      BOOKING                                              Shipping Agent                                        BOOKING

     APERAK
                                         XML IFTDGN                                     XML IFTDGN
                                                                                                                 APERAK
                                            draft                                          draft
                      IFTDGN                                                                         -
                                                           IFTDGN

                                APERAK
                                                                    APERAK

                                                                                                                   XML
        XML
      MESSAGES
                          Port Authority                     Port Authority
                                                                                                                 MESSAGES




                                             PORTEL                                         DBH                            SHIPREP
    INFOLOGISTICA


                    SIC-VLC          PROTISNET                                                   PORT@NET         DAKOSY
                                          INFOLOGISTICA                                 PORTEL


                                                          SIC-VLC           PROTISNET



                                    * Example of local community systems.




                           The Dangerous Goods Testbed Architecture


The process of Dangerous Goods Declaration is detailed in the following
picture:




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European Commission – DG-TREN                                                                                                  IP Project




                                                                      Ship Owner


                                                                                                 Shipping agent in Port C
  Shipping agent in Port A

                                                                         Shipping agent in Port B




       IFTDGN                                           IFTDGN                        draft of        IFTDGN
                                  draft of                                           IFTDGN
                                 IFTDGN



                                                                   APERAK                                         APERAK
                 APERAK




     Authority of Port A                              Authority of Port B                         Authority of Port C




                            The Dangerous Goods Business Cycle

However, it happens that a number of European ports deploy local PCS
systems that are used, among the other, to submit dangerous good
declarations. For instance, this is the case of the port of Genoa, where the
Infologistica platform is used, or of the Spanish ports, where the Portel solution
is adopted. And it is not reasonable that the IP DG testbed could substitute
these systems. In addition it seems reasonable that in the future a number of IP
DG testbeds could be used in a number of European ports, for supporting the
dangerous goods declaration processes that take place in that ports.

For instance, during the IP demonstration, a connection was made to Portel that
acts in Spain as the National Competent Authority for Dangerous Goods (under
the Hazmat directive) allowing users to comply automatically with the directive
without having to re-key the data. But the most common solution will be (such
as in the case of Genoa) to connect to the local Port Community System that it
is in turn connected to the corresponding National Competent Authority.


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European Commission – DG-TREN                                                                                                  IP Project




All these systems support the local process that take place in the port they are
deployed and, as such, they, disjointedly support different pieces of the overall
global process that involves the declaration of dangerous goods along a vessel
voyage. In order to support the overall global process as a single IP DG testbed
does, they should be integrated together so that information on dangerous
goods are exchanged seamlessly among ports.



 Port A Norway                                                                                                   Port C Finland

                   Local port                                                                       Local port
                   community      Certified                                            Certified    community
                   system         IP node                                              IP node      system
                                                      Dangerous goods
                                                      notification


                                                      Acknowledgement
   Agent A                                                                                                         Agent C


                        Acknow-        Dangerous
    Port B Spain        ledgement      goods
                                       notification




                        European                        Dangerous goods
                        Single Desk                     notification
                        “dangerous goods“


    Agent B                                               Acknowledgement
                   Centralised IP on the web




                          The Dangerous Goods Information Flow

Therefore, the objective was to define and to develop the integration of IP DG
testbeds with external PCS systems. This resulted in an integrated support for
the global dangerous goods declaration process that avoids unnecessary
activities related to the multiple declarations of cargo in different ports and, at
the same time, allows existing PCS to be used by users in the same way they
do today.



4.7 T RANSPORT ORDER FOR T RUCKS.

The transport order for trucks is a service offered by the IP web application in
order to facilitate the work of clients and especially SME companies as well as
the work road hauliers. Many road hauliers offers nowadays extranet services to
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European Commission – DG-TREN                                                                                                  IP Project




their clientele, but seen from the client’s point of view this leads into a situation
where client needs to adapt daily to different type of applications, different
screen layouts, different usernames and passwords as well as different work
flows.

Therefore the idea behind this demonstrator was to offer a generic solution for
sending the transport order and the accompanying freight waybills in a unified
way to the road hauliers. The road hauliers benefit from this type of solution by
getting the information in a standardised form and content, namely as a XML
file, directly into their system.

The following picture illustrates the demonstrator as a whole




                                                         Transport Order, Freight Waybill

                               IP                             Freight Invoice



                                                                                                  Road haulage company


 Freight Invoice                     Transport Order,
                                     Freight Waybill



                                      Freight Waybill



                Client of the road haulier


                       Transport Order for Trucks Business Cycle

The process is the following

•   the client can enter the transport order information on the IP website from
    which it will be passed on the road haulier as an XML file
•   at the road haulier’s system the transport order will be read into their IT
    system and the operations manager will allocate the truck(s) for the client
•   once the trucker is about to fetch the goods, the client can update the
    transport order already entered and form freight waybills of the data
•   the client will then print the freight waybill to the trucker, since it is a legal
    requirement to have it on paper
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European Commission – DG-TREN                                                                                                  IP Project




•   he/she will also accept the waybills on the IP website, and they will be
    passed onto the road haulier’s IT system again as XML files
•   the road haulier receives the information and uses it as the basis for the
    freight invoices
•   once the freight invoices have been generated in the road haulier’ system
    they will be sent to the client for example as e-mail attachments or even
    better theyt could be payed on the Internet depending on the client
The benefit for the SME company to use the internet is that by standardising the
contents of these information flows and supplying the SME with code lists and
logos of the different road hauliers, he can then do business with the road
hauliers in one standardised way instead of logging into different type of
extranets offered by the road hauliers.



4.8 PORT ORDER.



4.9 PORT ORDER.

General Description

By using this platform via Single Desk as an online Application or via Message-
Transfer using XML or EDIFACT Format each participants of a Port is securely
on the way feeding and providing all necessary data to all companies and
administration authorities who take part within the IMPORT- as well as
EXPORT-Procedures in the chosen harbour.

This Internet-oriented System for all involved companies within a port or
between different ports offers the opportunity to inform all parties who have to
receive special information concerning port handling procedures.
A port node has to connect all participants of the transport chain according all
communication paths looking on the involved ports of supported areas. This
means to join the shippers, forwarders, shipping lines, stevedores, truckers,
terminal operators, port authorities, Customs and customers.

The system does not substitute a transport manager but its most important
feature has been the support of automatic interconnectivity among all
participants within connected ports.

The main idea of Port Order is to transfer information online via a simple
Internet solution. A customer/forwarder is able to use the Internet without

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European Commission – DG-TREN                                                                                                  IP Project




investing –a browser is available everywhere- to send his specific data online to
members of the transport chain all over Europe using IP-Nodes

An Internet based order procedure integrates the customs and the port authorities for
the hazardous goods . All participants need only an internet-browser to take part
of the port communication. Information can be collected and distributed online
via a standardised procedure as a “single desk”.

The communication management is served by Servlets placed on a Webserver.
They work with Enterprise Java Beans and are supported by an Application
Server. The Servlets are responsible for Vessel Information and ship rotation,
Dangerous Goods Declaration (HAZMAT), Master Data (Commodities, ISO-
Codes for Containers, ..) and Port-Order data for Customs Clearence.

The System is portable to each and every port or a group of ports. It is
indifferent where the participant has his office, he can achieve every port
electronically from every site using IP-Nodes

The user of Port Order has to load a Java Applet via online access. He doesn’t
need interfaces or software adaptations and developments. The usage of Java-
Applets instead of a poor HTML-solution will save the opportunity a clear,
considerable and static environment on the surface.

Port Order takes care of the routing of all special kind of messages in EDIFACT
Format (IFTDGN, IFTMIN, CUSCAR, COREOR, APERAK, etc.) to all members
of the transport chain. Data Exchange via XML-Message-Format is in
preparation for mid of 2002.



The ORACLE Database System is designed to store the above defined various
data. Cargo and HAZMAT information is stored as well as vessel and Container
information. Those data will be used in the messages transfered via IP nodes to
the connected partners.

Order

Contains the general data for the order, such as revisor (clerk), name and
phone number of the revisor (can be clicked for profile data, which, once
created, can always be reused). In addition, the internal company section and
position number must also be specified. In the Comments field, notes can be
made on the order.



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European Commission – DG-TREN                                                                                                  IP Project




                                                 The Port Order

Transport

The transport data comprise vessel- and port-information. These data are
determined through the vessel data. The search for the vessel is carried out via
the port of shipping and the port of destination.




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European Commission – DG-TREN                                                                                                  IP Project




                                 Transport data in the Port order




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European Commission – DG-TREN                                                                                                  IP Project




Positions / Containers

Here the page is subdivided. In the upper part, information on the container and
goods is expected, whilst in the lower part the data on the customs declaration
must be entered.




Container Data in the Port Order




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European Commission – DG-TREN                                                                                                  IP Project




4.10 REAL T IME ETA.

The Real Time ETA module is designed for passing on the ETA information of
the inbound vessels for public use. The VTS stations record the vessel’s
positions once the vessel reached the VTS station area, normally most vessel
traffic systems are capable of calculating the ETA of a vessel to the next port of
call. This information is highly valuable to many different type of users such as
the Customs offices, Port Authorities and import/export companies not to forget
the onward carriers like road hauliers. Nevertheless, this ETA information is not
normally obtainable by these interest groups, since they are not allowed to
acces the actual VTS systems. The goal of the IP module is to pass on the
ETA information to the appropriate port community system, which in the
demonstrations was the Finnish national administrative port community called
Port@Net.



                                                               4) national vessel time schedules(XML)
                                     IP




                                     1) basic data of the vessels (XML)
                                     2) voyage information (XML)
                                                                                                       Port@Net
                                     3) ETAs of the vessels (XML)


  VTS station




                                  Real Time ETA Business Cycle

The Real Time ETA module works in the following way:


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European Commission – DG-TREN                                                                                                  IP Project




The Port@Net system sends the basic data of the vessels to the VTS system,
the information includes eg. vessel names, call signs, length, beam etc. This is
to facilitate the work at the VTS station by speeding up the process of
identifying the approaching vessel. The same applies when sending voyage
information to the VTS station.

The voyage information is sent to the Port@Net system by the shipping line
agent informing of the vessel, the port it will call, the ETA given by the agent
and so on. When the vessel is within the VTS area and reports to the VTS
station, then the personnel at the station can easily identify the vessel and
combine the information with the voyage data received in advance.

After the identification of the vessel, the VTS system automatically calculates
the ETA for the vessel and sends it back to the Port@Net system..
With regular intervals, the Port@Net system automatically retrieves vessel time
schedules with the updated ETA data and transmit this information to the IP
Vessel Time Schedule module. Different users such as the Customs or road
haulier can browse the national time schedules on the IP website of the Vessel
Time Schedule module. In the future one option to supply the users with the
vessel time schedule could be the use of WAP phones or SMS messages
directed to GSM phones.




4.11 INFORMATION BILL OF LADING SYSTEM

The objective of IP project is to simplify the administrative procedures relative to
call ship management and goods managements.
Regarding that ambitious objective, one problematic that maritime professional
are facing is the transmission of information on the goods from one port to
another. On this part, the application « Information Bill of Lading » aims to
demonstrate that using an Internet application allows to the professional a
means to answer to that problematic.

That IP application has for main objective to build a tool to forwarders and
maritime agents allowing the transfer of the information keyed on a Bill of
Lading. (only the information, the objective is NOT to substitute BL by
computer way but to allow an improvement of the setting up of BL by
parties)

Currently, the Bill of Lading is created by the export forwarder and stamped by
the maritime agent in the port of loading. The document is presented at import
with Customs clearance.

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European Commission – DG-TREN                                                                                                  IP Project




The Info BL application leans on the logistics chain of the goods translated into
Information System.


§   This application brings several advantages :
          - Conformity control of the document linked to the goods,
          - Same formal presentation for the BL between forwarder and
              agent,
          - Smoothness of the information exchanged,
          - Time benefit in the administrative process, with the automation of
              manual tasks (stamping for example, no need for the forwarder to
              have someone going to the agent to bring the BL).
          - Easy implementation into European Ports interested by the
              service.

Remark :
That application is easily interconnectable with private system or Port Cargo
Community system : automatic transfer of the goods information in order to
prepare the Cargo manifest for example.


§    The application objective is to build an on line service (through Internet) and
    having the following functionalities:
           - On line key entry of the Bill Of Lading by the forwarder,
           - Automatic transfer to the parties written on BL,
           - Stamping and agreement on the information by the port agent,
           - Saving of the BL in the Data Base,
           - Automatic mailing when the BL is confirmed by all parties


§ How information BL fits IP scope ?
The major scope of IP project was to bring solutions in improving administrative
procedures regarding port procedures (ships and goods).
Information BL demonstrator fits this scope providing a tool to European
professionals involved in the building up of BL.
By the way this demonstrator allows to share information on BL, by one key-
entry in one formal framework and thus to see time savings in the setting up of
BL (no redundancy of key entry of BL by parties, the information are keyed once
at the root and transferred from one to another). Moreover, the information on
BL can be exchanged to a Port Cargo Community System.
The building up of the demonstrator is done permitting every European
professional interested to be a user of the system.

One other problematic IP tries to answer is the coordination of numerous
partners of different professions, cultures and sizes.
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European Commission – DG-TREN                                                                                                  IP Project




This wish of coordination and harmonization is translated in practice by the
necessity to harmonize complex procedures and by the need of communication
between heterogeneous Information Systems.
Thus IP Info BL demonstrator brings an answer providing an IC tool to
forwarders and agent (no matter they are computerized or not), helping them to
share necessary information for the constitution of their BL.



4.12 SYSTEM ARCHITECURE: INTEGRATION OF IP NODES.

In a conceptual level, the integration of IP has been made according to the
following picture:




                                                    IntermodalPortal.com
                        IP Node A                                                                   IP Node B


                                                                                                                  BERMAN
        BERMAN
                                                                                                                  BOOKING
        BOOKING         - Ship Rotation                                             - Ship Rotation
                        - Dangerous Goods                                           - Dangerous Goods             APERAK
        APERAK          - Maritime Booking.                     XML                 - Maritime Booking.
                        - Voyage Offering                                           - Voyage Offering
                        - Quotations.                                               - Quotations.
                        - Transport Order                                           - Transport Order
                            Trucks                                                      Trucks
                        - Real Time ETA.                                            - Real Time ETA.
                        - Port Order                                                - Port Order                     XML
          XML                                                                                                      MESSAGES
        MESSAGES




      INFOLOGISTICA                               PORTEL                                                    SHIPREP
                                                                       DBH


                      SIC-VLC            PROTISNET                         PORT@NET               DAKOSY



                                                                                        EUROTRANSPORTNET



                                       * Example of local community systems.




                                   The IP Technical Architecture

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European Commission – DG-TREN                                                                                                  IP Project




For test purposes, a single IP node has been set up. The node was developed
based on 4 premises:

         1. The IP concept is focused on filling the existing information gaps
            between local Port community systems .
         2. An IP node provides an standard web interface in terms of
            functionality and look and feel.
         3. The IP node is capable of interchange information by standard XML
            messages defined by the Consortium with any other IP node (to
            facilitate different implementation schemas).
         4. Connections to specific external systems were made when it was
            required.

By using this approach, it was easy to prove the feasibility of setting up different
nodes capable of communicating themselves. Therefore, we will be able to set
up different nodes in different regions/areas providing the same services in
different languages and connecting to specific systems already located in these
regions.

As it has been pointed before, the communication between the nodes are made
through standard XML messages defined by the Consortium. These XML
messages have been defined from their corresponding EDIFACT message.
They are:
           • APERAK
           • CUSREP
           • IFTDGN
           • CUSCAR
           • VESDEP
           • BERMAN
           • VOYAGE PLAN MESSAGE
           • MARITIME BOOKING MESSAGE
           • QUOTATION MESSAGE

(For more information on the role of XML messages in IP, please refer to Annex
1)




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European Commission – DG-TREN                                                                                                  IP Project




5    LIST OF DELIVERABLES.


 OVERVIEW OF DELIVERABLES

 Deliverable                                      Reference Version                       Access                Date of
                                                                                           Level                delivery
 D1 Overall Intermodal Portal                            D1               Final          Restricted             June 2000
 Scenario and Test Cases
 D2 Waterborne Single Desk                               D2               Final          Restricted             June 2000
 Procedure
 D3 Waterborne Intermodal Node                           D3               Final          Restricted             June 2000
 Procedure
 D4 Dangerous Goods Procedure                            D4               Final          Restricted             June 2000
 D6 Waterborne Single Desk initial                       D6               Final          Restricted          February 2001
 System
 D7 Waterborne Intermodal Node                           D7               Final          Restricted          February 2001
 initial System
 D8 HAZMAT Dangerous Goods                               D8               Final          Restricted          February 2001
 initial System
 D9: Integrated IP Demonstrator                          D9               Final             Public              April 2001
 System
 D10 Live Operation Evaluation                          D10               Final             Public           February 2002
 Report
 D11 Feasibility study on barriers for                  D11               Final          Restricted          February 2002
 adoption
 D12/D13 Exploitation and                            D12/D13              Final          Restricted          February 2002
 Dissemination Plan
 D14 Intermodal Portal web site                         D14               Final             Public           February 2002
 D15 Presentation Materials                             D15               Final             Public           February 2002
 D16 Project Control File                               D16              PPR4            Restricted          February 2002
 D17 Final Report for Publication                       D17               Final             Public           February 2002



* D5 is not present due to an error numbering the deliverables during contract
preparation




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European Commission – DG-TREN                                                                                                  IP Project




6    COMPARISON OF INITIALLY PLANNED ACTIVITIES AND
     WORK ACTUALLY ACCOMPLISHED



6.1 PRESENTATION OF THE PROJECT ORGANISATION

EUROMAR has operated as the Co-ordinator and has been responsible for
project management. The three founder members of EUROMAR (Sistemi e
Telematica, MGI, Portel) have a wide body of experience in the field of
Information Systems applied to telecommunications and maritime transport
systems.

The organisation for the IP project was:
                • Steering Committee
                • Project Management
                • Workpackage Leaders
                • Technical Team
                • Awareness Team

The project has been managed by the Project Management under the
supervision of the Steering Committee.


• The Steering Committee:
Formed by a member of each consortium partner. It had the responsibility of
taking the major decisions on the project according to the mechanisms
established in the contract.

• Project Management was formed by:

         • The Project Manager : Mr. Francesc Sánchez, General Manager of
           Euromar.
         • The Technical Project Manager: Mr. Miguel Fernández, General
           Manager of Innovation Strategies

The project management is responsible for the successfull delivery of the
project's results.
• The Workpackage Leaders:

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European Commission – DG-TREN                                                                                                  IP Project




Each Work Package was led by a senior professional, the Work Package
Leader. There were frequent contacts between the Project Management, the
Technical Team and the WPL (Workpackage leader) on management issues.

Responsibles for each Workpackage were:

        Workpackage                                                                           Company Leader
        WP1: Refinement of the Intermodal Portal Concept                                      Euromar-Portel

        WP2: Specification/Harmonization of procedures                                        ISL

        WP3: Internal Integration of technologies                                             IS

        WP4: External Integration                                                             EDI

        WP5: Demonstration and Refinement                                                     INFOPORT

        WP6: Define deployment approach and legal support                                     TFK

        WP7: Exploitation and dissemination                                                   Euromar-Gyptis

        WP8: Project Management                                                               Euromar-APV

        WP9: User Group Management                                                            ISL


A workpackage leader was responsible of:


         • The delivery of a detailed workplan for the workpackage .
         • The Coordination of the preparation of the Deliverables for the
           Workpackage
         • To provide Inputs for the quarterly reports.

• The Technical Team

Due to the technical and organizational complexity of the project, it was very
advisable to create a reduced, working technical forum to achieve agreements
and co-ordinate the position of the different partners along the project. Its role
was specially relevant during workpackages 1 to 3 were technical agreement,
cooperation and deep understanding of each other's needs are a most.

The technical team was responsible of:

    •    Drafting the technical strategy of the project and elevate it to the Steering
         Committee for approval.
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European Commission – DG-TREN                                                                                                  IP Project




    •    Finding consensus on procedures, tools and technical deployment
         issues.
    •    Present the background information that is brought by each partner to
         the rest of the consortium.
    •    Refine and technically approve deliverables that were going to be
         presented to the steering committee.
    •    Organize technical meetings and serve as the contact of the WP leaders
         to the whole consortium.
    •    Perform Quality Control
    •    Guarantee the homogeneity of the results.
    •    Agree on WP plans prepared by the different WP leaders.
    •    Ensure that cooperation was thoroughly achieved.
    •    The technical team members represented their geographical scenario
         and were responsible for their local users (thus providing information to
         WP9).

The technical team was formed by:

    •    The Project Manager, that lead the Technical Team.
    •    1 Person representing Euromar (3 companies)
    •    1 Person representing Infoport and IS
    •    1 Person representing TFK and Marintek
    •    1 Person representing ISL/DBH and HVA
    •    1 Person representing EDI
    •    The leader of the current technical workpackage (if different from a
         permanent member of the TT)

The technical team was in constant communication regarding project issues,
and had a formal working session (2 to 4 days) every 4 months to track the
evolution of the project and achieve agreements for the following working
period.

The Awareness Team was responsible for the dissemination of the project
outcomes and the liaisons with the supporting parties. It organised promotional
activities, such as workshops, prepared awareness material, brochures,
presentations, etc. for the IP Project.


6.2 WORK PROCESS

The achieved work details and the results are presented in various documents
concerning the project and in particular for each work package which comprises

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European Commission – DG-TREN                                                                                                  IP Project




a project plan, working papers, synthesis reports (please refer to Chapter 5
which presents the list of deliverables).
The work consisted on 9 work packages:
    1. Refinement of the IP Concept
    2. Specification and Harmonization of IP Procedures
    3. Integration of Technologies
    4. External Integration and Set-up
    5. Demonstration and Refinement
    6. Define Deployment Approaching and Legal Requirements
    7. Exploitation and Dissemination
    8. Project Management
    9. User Group Management


That could be summarized as follows:
    1. Finalize the definition and scope of the selected testbeds and specify the
       streamlined procedures for each testbed. During this work package the
       efforts were concentrated on modelling the scenario that will bring the IP
       concept into the waterborne intermodal transport chain. The group came
       to terms with the following compromise: decentralized virtual portals.
       The portals will be decentralized to allow regions to have a certain
       degree of autonomy over the system, the data and the language, yet
       they handle the work in a centralized fashion (i.e. communicate message
       across IP nodes, share data when necessary, avoid the need for building
       one-to-one interfaces, etc.).
    2. Define each one of the testbeds that were going to be developed in order
       to demonstrate the feasibility of the IP concept. During this work package
       the consortium took key decisions regarding methodology and
       standardization.
    3. Design and develop the new software applications that will make the
       “virtual single entry point” accessible to all users, following the
       procedures defined for each one of the testbeds.
    4. Prove the feasibility of the Intermodal Portal solution, by integrating
       external systems (Port Community Systems, operators, national
       systems..).
    5. Test the new operation and information systems in a real situation in
       order to obtain meaningful conclusions.

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European Commission – DG-TREN                                                                                                  IP Project




    6. Define implementation policies and the legal framework required to
       launch the Intermodal Portal for commercial exploitation
    7. Transfer and disseminate the results.

6.2.1 Project Bar and Pert Chart




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European Commission – DG-TREN                                                                                                  IP Project




                                                                                       año 1                    año 2
  Id   Task Name                                                        T1        T2        T3   T4   T5   T6        T7         T8      T9
   1   The IP Project
   2       WP1:Refinement of the IP concept
   3            T1.1:Model the Overall Scenario
   4            T1.2:Refine Scope
   5            T1.3:Select Available Buiding Blocks
   6       WP2: Specification/Harmonization of Procedures
   7            T2.1:Specify Waterborne Single Desk Procedure
   8            T2.2:Specify Waterborne Intermodal Node Procedure
   9            T2.3:Specify Hazmat Dangerous Goods procedure
  10       WP3: Integration of Technologies
  11            T3.1:Integrate/build Demonstrator for Waterborne Single Desk

  12            T3.2:Integrate/build Demonstrator for Waterborne Intermodal Node
  13            T3.3:Integrate/build Demonstrator for Hazmat Dangerous goods
  14       WP4: External Integration
  15            T4.1 with VTS Systems
  16            T4.2: With ongoing projects
  17            T4.3: Deployment of Demonstrator
  18            T 4.4: Training
  19       WP5:Demonstration and Refinement
  20            T5.1:Live operation
  21            T5.2:Refine demonstrators a/feedback
  22       WP6:Define deployment approach and legal support

  23            T6.1:Organizational Issues
  24            T6.2: Contractual and confidentiality framework
  25            T6.3: Technical architecture to support full scale deployment
  26       Workpackage 7: Exploitation and Dissemination
  27            T 7.1: Prepare and Update Dissemination Plan
  28            T 7.2: Prepare and Update Exploitation Plan
  29            T7.3: Prepare and Update IP Web Site
  30            T 7.4: Presentations at Transport fairs and Media Relationships
  31       Workpackage 8: Project Management
  32            T8.1: Control the Project and Quality Assurance

  33            T8.2: Assess Change
  34            T8.3: Report Progress
  35       Workpackage 9: User Group Management
  36            T9.1: Finalise list of Participants
  37            T9.2: Inform and get feedback from users
  38            T9.3:Obtain acceptance from users
  39            T9.4: co-ordinate with thematic networks




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European Commission – DG-TREN                                                                                                  IP Project




6.2.2 Work Package 1. Refinement of the Intermodal Portal Concept.

During this work package, work was concentrated in finalizing the definition and
scope of the selected testbeds and specifying the streamlined procedures for
each testbed.

The single most difficult task that we faced during the period was coming to an
agreement on the technical vision and design that satisfied the requirements of
each testbed function and the systems with which IP will interface.

The group came to terms with the following compromise: decentralized virtual
portals. The portals will be decentralized to allow regions to have a certain
degree of autonomy over the system, the data and the language, yet they
handle the work in a centralized fashion (i.e. communicate message across IP
nodes, share data when necessary, avoid the need for building one-to-one
interfaces, etc.).
As described in chapter 4.11, each region operating IP will have its own IP node
that will be seamlessly connected to the other IP nodes, this architecture will
allow any user to work in its own language and at the same time communicate
to any port in Europe. It also allows for a more flexible business model where
there could be many IP node “operators” providing customer service to concrete
regions throughout Europe.

Once the consortium reached an agreement on the IP concept, we defined the
test cases that were going to built and test during the project.

In addition, we determined the methodologies to be used, we defined the
standard test cases to be built during the project and we analyzed existing
systems and ongoing projects for their relevance to our initiative. (See the
following table)




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                                                                        European Commission – DG-TREN                                                                                                        IP Project
                                                                             Projects




                                                                                                                                                                    INTERPORT




                                                                                                                                                                                                                                     PORT@NET
                                                                                                                                 INTRARTIP




                                                                                                                                                                                                        PORTWIN
                                                                                                                                                                                                        SHIPREP/
                                                                                                                                                                                       INFOLOG
                                                                                                                                                           BORDER
                                                                                                                MARNET
                                                                            BopCom




                                                                                                                         3SNET




                                                                                                                                                           EURO-
                                                                                                                                                  ITESIC




                                                                                                                                                                                                                   NOMIT

                                                                                                                                                                                                                           DISC II
                                                                                              Corem
                                                                                     Prosit




                                                                                                       VATT




                                                                                                                                                                                TRIM




                                                                                                                                                                                                 SITS




                                                                                                                                                                                                                                                Sum
                                                    Functionalities

                                          VTS Vessel Traffic Systems                                                                                                                                                                            70
                                                                               -        -        -       -         ?        -         -              -      -            -       ?         -       -    ??         ??         ?           -
                                            Vessel Tracking & Tracing                                                                                                                                                                           125
                                                                               -     ??          -       -         ?       ?          -              -      -       ??          ??     ??        ??     ??         ??          -          -
 technical functionalities




                                         Container Tracking & Tracing                                                                                                                                                                           100
                                                                               -        -        -     ??          ?        -         -             ?       -       ??          ??     ??        ??      ?           ?         -          -
                               Standardized EDI, e.g. EDIFACT, UML                                                                                                                                                                              125
                                                                              ?        ?        ?       ?          ?        -         -             ?       -       ??          ??     ??        ??      ?            -        -     ??
                             Improvement of data flow along transport                                                                                                                                                                           175
                                                                chain       ??       ??         ?       ?       ??         ?         ?            ??        ?       ??          ??     ??         ?      ?            -        -        ?
                             Data accessibility on need-to-know basis                                                                                                                                                                           145
                                                                              ?        ?        ?       ?       ??         ?     ??                         -       ??          ??     ??        ??      ?            -       ?      ??
                                                  Unintrusive resource                                                                                                                                                                          65
                                                                               -        -        -       -      ??         ?                                -           ?        ?        ?       ?      ?            -        -
                                                          Data security                                                                                                                                                                         100
                                                                               -       ?        ?       ?          ?       ?         ?               -      -           ?        ?        ?       ?      ?            -        -     ??
                                 Schedule of vessels, e.g. sailing list,                                                                                                                                                                        110
                                                                   route      ?         -        -       -         ?       ?     ??                  -      -           ?       ??        ?       ?     ??            -        -        ?
                                Applications, e.g. inquiry & quotation,                                                                                                                                                                         180
                                                                            ??       ??       ??       ??          -     ??          ?            ??        -       ??          ??     ??         ?      ?            -       ?         ?
 data content




                                                                booking
                                       Statistical evaluation of content                                                                                                                                                                        70
                                                                               -        -        -       -         ?        -         -              -      -           ?       ??        ?       ?      ?            -       ?         ?
                               General information system, e.g. map,                                                                                                                                                                            60
                             sea chart, weather chart, tide information        -       ?         -       -         -        -         -              -      -            -       ?         -       -    ??           ?     ??             -
                              Port information system, e.g. utilization,                                                                                                                                                                        70
                                               peaks, pre-notification        ?         -       ?        -         -        -         -              -      ?           ?        ?        ?       ?      ?           ?         -          -
                                           Dangerous cargo handling                                                                                                                                                                             105
                                                                              ?         -        -       -      ??          -         -              -      -       ??          ??     ??         ?     ??           ?         -        ?
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                 Dangerous cargo pre-notification                                                                                                                                              105
                                                        ?        -        -        -      ??        -        -        -        ?      ??       ??      ??    ?     ??        ?      -    -
                                   Freight market                                                                                                                                              60
                                                        -      ??         -        -        -       -        ?        -        -       ?           ?   ?     -     ?         -      -    -
                               Voyage Definition                                                                                                                                               110
                                                        -        -        -        -      ??        -      ??         -        -       ?       ??      ?     ?     ??        -      ?    ?
                                     Call Request                                                                                                                                              80
                                                        -        -        -        -      ??        -        -        -        -        -          ?   ?     -     ??        ?      -    ??
                                  DG Declaration                                                                                                                                               100
                                                        -        -        -        -      ??        -        -        -        -      ??       ??      ??    -     ??        ?      -    ??
          Other Administrative communication with                                                                                                                                              90
                                      authorities       ?        -        -        -      ??        -        -        -        -       ?       ??      ?     -     ??      ??       -    ?
                                             Sum       80       85       50       55        190     60      75        50      20      230      255     220   145   225      110     55   140

Legend: - 0 pts       ? 5 pts.       ? 10 pts.              ? ? 15 pts.


       The relationship matrix lists some essential IP functionalities versus previous projects. The IP functionalities are
       roughly split into two parts: technical functionalities and functionalities that have to do with data contents (i.e.
       booking information).
       Two lines summing up horizontally and vertically deliver different results: The horizontal sum row adds the
       points for each project and is a measure for the affinity between the named project and IP.
       The vertical sum column shows how much emphasis has been put on the different IP functionalities in the
       former projects. From this column different things can be seen:
       • which functionalities have been tackled at all and which haven’t been
       • which project provides the most promising results for IP
       • which issues seem to be key issues to be used in all projects
       The “highest score” is achieved by the applications column: users most often need applications to add to their
       existing systems, e.g. to control the “new” data coming in (visualise geographical positions for T&T). Also, every
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       project has to do with electronic data exchange and the improvement of data flow along the transport chain.
       These are probably key issues, that also have to be tackled in IP.
Others are of similar importance, i.e. data security, but did not have too much importance in past projects. But also
points with no reference to past projects may become important in IP: The statistical evaluation of i.e. data transfers
may become important in IP as well as Dangerous Cargo handling, etc.




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European Commission – DG-TREN                                                                                                  IP Project




6.2.3 Work Package 2. Specification/Harmonization of procedures.

Some key decisions regarding methodology and standardization were made
during the execution of work package 2 that impacted all of the testbed
functions. These decisions were as follows:

•  UML to be employed for the specification of software from the user’s
   perspective (use cases, lifecycle description, etc).
• Message definition standards were defined.
• User interface standards were defined.
• Entity Rela
• t
ionship (ER) Modeling will be used for designing relational databases.


6.2.4 Work Package 3. Integration of technologies

The work performed during this Work Package was considerably tougher than
expected due to the complexity of the corresponding demonstrators that had to
be developed.

The demonstrators systems were made of:

         • Newly developed software components.
         • Existing components from previous projects integrated with the newly
           developed software components (initially in laboratory conditions)
         • Definition of the XML interchanges.

Additionally, these demonstrators were integrated into a “Single Virtual Entry
Point”. This virtual entry point, also called, IP node, offers the following
functionalities:

         •      Ship Rotation -> Single Desk Call Request (see Chapter 4.4)
         •      Dangerous Goods Declaration (see chapter 4.6).
         •      Maritime Bookings (see chapter 4.5).
         •      Voyage Offering (see chapter 4.5).
         •      Quotations (see chapter 4.5).
         •      Transport Order for Trucks (see chapter 4.7).
         •      Real time ETA (see chapter 4.10).
         •      Port Order Online (see chapter 4.8)
         •      Information Bill of Lading (see chapter 4.11)


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European Commission – DG-TREN                                                                                                  IP Project




We also prepared a complete definition of the standard messages that were
going to be interchanged between IP nodes, external systems, (i.e. PCS), and
in-house systems. They are XML messages that have been generated from
their corresponding EDIFACT message:

                •   APERAK
                •   CUSREP
                •   IFTDGN
                •   CUSCAR
                •   VESDEP
                •   BERMAN
                •   VOYAGE PLAN MESSAGE
                •   MARITIME BOOKING MESSAGE
                •   QUOTATION MESSAGE

This is an important byproduct of the project, because in fact it constitutes a “de
facto” standardization proposal for the most relevant information interchanges
affecting the transport industry today. As such, the messaging proposal is being
presented at various European bodies and relevant companies in order to foster
its adoption in, and outside, the IP schema.


6.2.5 Work Package 4. External Integration.

During WP2 we made an effort to standardize as much as possible the different
procedures and information flows that were covered by IP. Obviously, this was
not feasible for all interchanges at the whole European Dimension and that we
have to connect the demonstrator system to the real world in order to make it
usable by real users.

WP4 aimed, then at filling the gaps (both in terms of procedures and information
flows) between IP and existing systems so the whole concept could be
demonstrated in a real life environment and could show its real value and
inefficiencies.

A summary of the external systems that have been integrated with an IP node
during this work package are:




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European Commission – DG-TREN                                                                                                  IP Project




Testbed                            External System                                  Explanation
Intermodal Node                    Port@Net                                         It is the Finnish national port
                                                                                    community system for
                                                                                    administrative purposes. This
                                                                                    system connects all the major
                                                                                    shipping lines, agents, the port
                                                                                    authorities, maritime
                                                                                    administration and Customs
                                                                                    under one single national IT
                                                                                    system.
                                   The VTS system of the Turku                      this system has been integrated
                                   VTS station                                      with Port@Net system, from
                                                                                    which the national vessel
                                                                                    schedules are retrieved to
                                                                                    published on the Finnish IP
                                                                                    website
                                   Port of Valencia VTS system                      Real time ETA functionality and
                                                                                    integration has been integrated
                                                                                    with Port of Valencia VTS
                                                                                    system. Information about real
                                                                                    time ETA is sent by Port
                                                                                    Authority.
                                   RoadNet’s           traffic     operating IP node and the RoadNet’s traffic
                                   system                                    operating system, RoadNet
                                                                             system receives transport orders
                                                                             and freight waybills entered on
                                                                             the IP website and sent
                                                                             electronically using XML
                                   Port of Valencia Community Port of Valencia Community
                                   System SIC                 System SIC, which is managed
                                                              by Infoport Valencia integrates
                                                              the transport order for trucks
                                                              service. The integration is based
                                                              on XML files
                                   DAKOSY – Hamburg PCS                             Interface to DAKOSY in Hamburg
                                                                                    using DAKOSY-specific
                                                                                    messages for the Port Order
                                                                                    Online integration
Dangerous Goods                    INFOLOGISTICA                                    The integration has been
                                                                                    performed by exchange of XML
                                                                                    messages, the same standard
                                                                                    messages that are interchanged
                                                                                    between IP nodes, external
                                                                                    systems, and in-house systems.


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European Commission – DG-TREN                                                                                                  IP Project




                                   Port@Net                                         The integration between the IP
                                                                                    node and Port@Net has enabled
                                                                                    the local users to send and
                                                                                    receive dangerous goods
                                                                                    notifications from/to different
                                                                                    other European ports
                                   Port of Valencia Dangerous                       This is and EDI system, which
                                   Goods System                                     connects Maritime Agents, Port,
                                                                                    Maritime and other Authorities in
                                                                                    order to have an integrated
                                                                                    management Dangerous Goods
                                                                                    Traffics Through the Port
                                   Portel’s DG National System                      Portel is the National Authority to
                                                                                    collect the information about
                                                                                    Dangerous Goods Notifications in
                                                                                    Spanish ports
Single Desk                        Portel’s DUE System for This is a test version system to
                                   Integrated Spanish Berth & unify the procedure for the
                                   Anchorage Request System   Maritime Authorities in all
                                                              Spanish Ports




6.2.6 Work Package 5. Demonstration and Refinement

Due to the characteristics of the IP project, (wide range of users and wide range
of services), and with the objective of testing as many services as possible by
as many users as possible, the consortium defined two testing levels:

         1. Test Level: This is the full test level. The users testing the services
            are real users in a real environment
         2. Demo Level: This is not a full level test. In the DEMO Level the test
            has been done in a workshop directed by a member of the
            Consortium

In order to have realistic and controlled scenarios the consortium defined 3
different testing scenarios, where several services have been tested or piloted
by users. These testing scenarios and the services tested within them are.

       Scenario                                    Location                                       Services
Nordic Scenario                            This Scenario covers the •                         Real Time ETA
                                           countries in the Baltic  •                         Trasnport Order for
                                           and Scandinavian                                   Trucks
                                           Region: Sweden,          •                         HAZMAT Dangerous
                                           Norway and Finland.                                Goods
                                           Ports that have
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European Commission – DG-TREN                                                                                                  IP Project




                                           participated in this test
                                           phase are:
                                           •    Gothemburg
                                           •    Stockholm
                                           • Turku
German Scenario                            This Scenario covers                         •     Maritime Quotation
                                           Germany, with the ports                            and Booking
                                           of Hamburg, Bremen                           •     Sailing Schedule
                                           and Bremerhaven                              •     Port Order Online
                                                                                        •     Transport Order for
                                                                                              Trucks (demo)

Mediterranean Scenario                     This Scenario covers the                     •     Single Desk
                                           countries in the Western                     •     HAZMAT Dangerous
                                           Mediterranean Region:                              Goods
                                           Italy, France, Spain and                     •     BL Information
                                           Portugal. The main ports                     •     Sailing Schedule
                                           included in the test are:                          (demo)
                                           • Italy: Genoa and                           •     Real Time ETA
                                             Livorno.                                         (demo)
                                           • France: Marseilles.
                                           • Spain: Barcelona,
                                             Valencia, Bilbao and
                                             Algeciras.
                                           • Portugal: Lisbon.

The conclusions we obtained from the feedback reported by the users:


       Intermodal Portal appeared to the Users a very positive system. Its
       positive aspects are:
            •    Very adequate Functionality, covering the User Needs.
            •    It has a very high Usability.
            •    It is a Reliable System with a low rate of malfunctions and secure
                 access.
            •    It is a Very Efficient System. It has a short learning time, it is very
                 easy to use and it is simple and clear.



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European Commission – DG-TREN                                                                                                    IP Project




       All these aspects remark not only the work of the Intermodal Portal
       Consortium but the close work with the User Group.
       Nevertheless there are always some things to be improved. Some things
       the Users detected to be improved to put the Intermodal Portal System
       into exploitation are:


       •      More Flexibility is needed to extend the services and to be more easily
              adaptable to local laws.
       •      Some additional modules should be designed to integrate Intermodal
              Portal with some third party systems, which are not ready to integrate
              XML messages.
       •      Security access should be improved with a higher level of security
              (VPN, PKI, & SSL)
       •      Data should be more protected to system or application failures.


6.2.7 Work Package 6. Define Deployment approach and legal support

The objective of this work package was to define implementation policies and
the legal framework required to launch the Intermodal Portal for commercial
exploitation. For this purpose, several activities have been carried out by the
consortium:

•   Business Plan: The consortium has prepared a business plan for the
    commercial exploitation of the intermodal portal. This business plan was
    mainly focused on the fields where the IP solution could be applicated and
    includes a market analysis, (study on what is the market, how big is the
    market and what is the economical perspective for IP services), and an
    economical appraisal
•   Technological Implementation Plan: where mainly, all the partners
    describe their intentions to exploit the results obtained during the project.
•   Deliverable 11 – Feasibility Study on barriers for adoption: that
    describes the influence and ways of implementation of the IP concept on a
    high level. It also looks at the barriers that may stand in the way of a
    comprehensive implementation of IP concepts and products.

As a result of this work, we are envisaging the following business scenario:




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European Commission – DG-TREN                                                                                                  IP Project




IP economic appraisal

The core question question raised here is most probably to be: What are the
savings, the utilisation of such a virtual portal could provide to the customer?

To answer this question; one has to investigate the current behaviour in the
transport business that is affected by IP and compare this against the services
IP is offering. As IP is a new concept, the second part of the approach is hard to
perform. Therefore, another approach was chosen.

Potential clients in Europe

Based on an investigation covering most of European transport business, ports,
relevant companies and organisations were identified that are potential clients
for IP services. They are:

IP Target group or sectors

                Prospect                           Number in Europe


     Port Authorities and                       approx. 500, hereof 70
   Harbour Masters Offices                          with obvious IP
                                                     significance

   Shipping Lines / Owners                              approx. 5.000

         Shipping Agents                                approx. 5.800

       Freight Forwarders                               approx. 7.000

     Road Transport Firms                             approx. 430.000

      Rail Transport Firms                                approx. 460

   Stevedoring Companies                                  approx. 500

This overview indicates a total market of approx. 450.000 companies being
potential candidates for an IP application in their premises. Deducting the road
hauliers, a number of approx. 20.000 core ventures is left as potential market
for IP applications.



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European Commission – DG-TREN                                                                                                  IP Project




These core companies, of which one can assume a tight connection to the
maritime sector handle some

• 1,4 bill. tons of cargo,
• 25 Mill. TEU and some
• 600.000+ (inbound/ outbound) vessel movements
annually.

The question whether there is a market for IP services or not can not be
answered precisely. Figures identified in the analysis suggest that a market is
existing and as such a huge potential for facilitating the trade is there.

What might the market be like then in figures?

According to the UNCTAD, some 3-5% of trade volume (in currency
equivalents) is spend on documentation and administration. IP could significant
facilitate this process. The total volume of cargo transport in the EU is 320 bill.
EUR. acc. to the EC, a 3% share hereof gets approx. 900 Mill. EUR for the
purpose of documentation and administration.
Potential Savings

Taking core IP services and estimate savings here was attempted by another
approach:

According to UN investigations, most of border-crossing transport (be it unitised
or not) requires the involvement of some 20 parties, that are issuing some 40
original documents. Out of these, some 360 (!) copies have to be produced that
are distributed and filed in various places and with various organisations. Some
200 separated data items have to be recorded, whereof approx. 30 are re-used
in all documents.

This fact was the starting point for our further investigation where we visited
several companies (forwarder, agent, broker, trucking and barge operator;
locals only) and found out that the preparation of one bill of lading requires
some 30 minutes in average. Preparing one dangerous cargo notification
requires 15 minutes in average, preparing a call request take some 10 minutes
in average.

The B/L is being reused approx. 10 times, every time some 15 minutes are
used finding the information, keying it in etc. etc. Same ratio applies for the
dangerous cargo notification and the other documents.

Summarising the entire investigation, one could state that some 75% cost
saving (speaking information processing) can be obtained. This is however,
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European Commission – DG-TREN                                                                                                  IP Project




only relating to the cost aspects. Additional costs caused by failures etc. are not
considered at all.
Coming with some figures is again hard to perform as a precise statement
would require an in-depth analysis. However, a rough calculation should look
like this:

Time required for complete documentation of transport in average 45 minutes
(estimated acc. to on-site visits, provided documentation is done
entirely on site)

Time required for transmitting and re-processing documentation                                              90 minutes
(estimated acc. to on-site visits, agents & forwarders)

Time required in total per transaction                                                                      135 minutes

Potential savings by using entirely electronic documentation
and assistance (like the virtual portal) approx.                                                            100 minutes
or
                                                                                                            approx.
1.5hrs

Cost per working hour in Germany                                                                            60,- EUR
Potential savings                                                                                           90,- EUR

against total costs of manual processing, approx.                                                           135,- EUR

In other words, the potential savings are enormous. However, the problem is
that is quite hard to access them as they are not easy to be exploited due to the
well known reasons.

Number of clients / how to calculate the costs

Answering this question was a tough item to cover. As no comparison is
available on the market (or not accessible due to confidentiality reasons) we did
so that the number of clients was obtained by simply offering an extremely low
price to the market (This again by taking into account the dbh prices which are
known as by far the lowest)

We were assuming that the portal should start achieve 200 customers very
quick in order to reach the break even point rather soon. These customers are
expected to issue some 500 messages a month, approx. 25 per day. Taking the
figures mentioned before into account, this does not seem to be unrealistic at
all. The problem still not addressed within IP is only how to create a major
customer base from a very early point of operation.
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European Commission – DG-TREN                                                                                                  IP Project




6.2.8 Work Package 7. Exploitation and dissemination

The strategy followed to disseminate the results of the IP project was divided
into three periods:
         l   First period: launching of the project until the beginning of year 2001, to
              make the project available with its target, concept and organisation.
         l   Second period : beginning of year 2001 : to present the first results
              achieved on May 2001.
         l   Third period: May 2001 - beginning 2002 : very concrete presentation
              of the results so as to the exploitation prospects.


First Period: launching of the project.
During this period many local operators and Authorities were contacted with the
aim of increasing project participation and support in the transport community.

Basic Information Pack
To facilitate dissemination about the project and to ensure that the message is
consistent, we created a basic information pack for distribution through the
determined regional channels and depending on the audience/event. This
information pack includes:

•   Power point presentations
•   Press releases
•   Newsletters


Second Period: Presentation of the first results achieved.
During this period the team published some press releases in several
publications:
         •      L’Antenne (France).
         •      THB Deutsche Schiffahrstziitung (Hamburg)
         •      Gefährilche Ladung (Germany)
         •      Bermer Firmen planen IT-Platform für die Seeverkehrswirtshaft
         •      XGate forscht mit Internet-Projekt (Bremen)
         •      Todo Transporte (Spain)

In addition, the consortium prepared a “flashy” web site
(http://www.intermodalportal.com) targeted to the following audiences:

•   Project partners
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European Commission – DG-TREN                                                                                                  IP Project




•   Entities belonging to the user group
•   Port communities
•   Transport firms
•   Shippers and shippers’ associations
•   Press (regional, national and European level)
•   Competent National administrations

In addition, the IP project was also presented at the Conference Information
Technologies in Ports Year 2000, held in Valencia, (November), where a lot of
companies and port’s representatives were present, among others: Spain, Italy,
France, Tunisia, Egypt and Portugal.

IP was also presented to other non european countries :
   - July 2000: presentation to the National Council of Shippers of Benin
   - November 2000 : presentation at Lomé - Togo to the Port Authority

Third Period: Results of the project.

Dissemination activities that were carried out during this period:

Press Publications:

Spain

- Publication in spanish magazine "InterTransport"
- Publication in Valencian Newspaper "Diario del Puerto"
     -

France

- Publication in french Newspaper “L’Antenne”
- Publication in french newspaper “La Provence”

Germany

- Publication in THB Deutsche Schiffahrstziitung, Hamburg
- Publication in Gefährilche Ladung "Standardisierte Klarierungen"
- Publication in "Bermer Firmen planen IT-Platform für die
Seeverkehrswirtshaft"
- Publication in Bremen newspaper. "XGate forscht mit Internet-Projekt"



Presentation at Fairs and to professionals
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European Commission – DG-TREN                                                                                                    IP Project




       -      Informative Leaflet of Conference: Information Technologies in ports
              year 2000 (EUROMAR) November 2000
       -      Presentation to the National Council of Shippers of Benin (EUROMAR
              – MGI) July 2000
       -      presentation at Lomé - Togo to the Port Authority (EUROMAR –MGI)
              November 2000
       -      Presentation to the Egyptian Ministry of Communication (EUROMAR –
              MGI) February 2001
       -      Presentation to the International Fair of Transport and Logistics
              (EUROMAR – MGI) April 2001
       -      IP presentations for the Steering Group of FITS (Finnish R&D Program
              on ITS Infrastructures and Services - a cluster programme of Finnish
              Ministry of Transport and Communication), February 2001, October
              2001 (EDI Management)


       -      IP presentation for the Steering Group of the Finnish National
              Port@Net Community, (EDI Management) June 2001
       -      Presentation of the portal concept to French forwarders AOTM,
              Association of Forwarder Multimodal Transport Organisation
              (EUROMAR – MGI) 13th September 2001

All the information about the project can be found at www.intermodalportal.com
and/or there is a dissemination CD-Rom that can be solicited to Jose Francisco
Vidal (Euromar EEIG) at jfv@portel.es.

6.2.9 Work Package 8. Project Management.

EUROMAR/PORTEL and Innovation Strategies were the responsibles for the
project management since their company members have a wide body of
experience in the field of Information Systems applied to telecommunications
and in Intermodal Transport Systems. The project was managed by a Project
Management Board under the supervision of the Steering Advisor Committee.

The project achieved its objectives on-time, according to the original project
plan. It was only a little delay in the WP3 due to the complexity of building the
demonstrators.

The project manager delivered progress reports every six months describing the
activities undertaken and updating the project plan and the Manpower table.



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European Commission – DG-TREN                                                                                                  IP Project




6.2.10 Work Package 9. User Group Management.

There are two main types of users for the Intermodal Portal project. They are:
•   the providers of the new services and procedures: port authorities, port
    community system operators, port operators, customs, etc. (they will receive
    and provide information to the Portal)
•   The users of the port as intermodal transfer point: shipping agents,
    shipping lines, truck operators, rail operators, inland waterways services,
    forwarders (they will use the portal as a unified way to connect to each other
    and the authorities)
Some of these clients usually work in different countries, therefore in different
ports with different railway companies, changing customs regulations, etc. For
them the need of a unified way of managing information is a key element for
their competitiveness. A good example of these clients are Shipping Lines
facing different kinds of regulations, administrative procedures and telematics
services and Logistic Operators encountering different procedures for booking
transport services and declaring cargoes.
As the users play an important role in the IP project, an individual work-package
to manage the user group was set up. It provided feedback and acceptance to
all the activities of the project. The user group was a consultative body that
acted as an "external assessor" to the project. Its opinions and guidance was
included in the Deliverables 10 Live Operation Evaluation Report, 11 Feasibility
Study on Barriers for Adoption and served as a continual input to D12
Exploitation Plan.

We set up geographically localized user groups for Mediterranean, German,
Scandinavian Scenarios (because of language barriers, financial limitations,
business differences etc.).
       Within the local user groups the main objectives were:
                •   to discuss and validate IP concepts of their respective region
                •   to check the transferability of concepts and applications from and
                    to other regions
                •   to monitor the differences in procedures between regions
                •   to create awareness on IP measures

The companies involved in the user group for each one of the areas were:

(for a complete description of their main points of view, please refer to Annex 2:
The Point of view of the Users)

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European Commission – DG-TREN                                                                                                  IP Project




             Area                                    Company                                        Role
     Scandinavia                              Roadnet Finland                              Road Transport
                                              Mann Lines                                   Shipping Line
                                              Finnsteve                                    Port Operator
                                              Finnish Maritime                             Maritime
                                              Administration                               Administration
                                              Finnish National Board                       Customs
                                              of Customs
                                              TraDav                                       Port Community
                                                                                           Provider
                                              Viking Line                                  Shipping Line
                                              Silja Line                                   Shipping Line
                                              Port of Stockholm                            Port Authority
                                              Port of Gothenburg                           Port Authority
                                              Sjöfartsverket                               Maritime
                                                                                           Administration
                                              Svenska Hamnar                               Maritime Association
                                              Inport                                       Software developer
     Germany                                  Hafenamt                                     Ministry of Ports
                                              Bremen&Bremerhaven
                                              PWL (Peter W. Lampke)                        Shipping Agent
                                              OWL Ocean World                              Shipping Line
                                              Lines Bremen GmbH &
                                              Co
                                              German Cargo Services                        Shipping Agent
                                              China Shipping Agency                        Shipping Agent
     Mediterranean                            Port of Bilbao,                              Port Authorities
                                              Barcelona, Algeciras,
                                              Lisbon and Valencia
                                              Port of Valencia Harbour                     Harbour Master
                                              Master
                                              Transbull Valencia                           Shipping Agent
                                              MSC Valencia                                 Shipping Agent
                                              Port of Livorno and Port                     Port Authorities
                                              of Genoa
                                              Costamar                                     Shipping Agent
                                              Berge                                        Shipping Agent
                                              Fratelli Cosulich
                                              Sistema Srl                                  Shipping and
                                                                                           Forwarder Agent
                                              Saimare SpA                                  Logistic Operator
                                              Genova Port Harbour                          Harbour Master
                                              Master Office

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European Commission – DG-TREN                                                                                                  IP Project




7    MANAGEMENT AND CO-ORDINATION ASPECTS


The coordination of the project has been centered around bringing together the
diverse experiences of a large consortium partnership. Looking after maximizing
the complementary knowledge brought together by each partner in the
consortium and its previous experiences, project results, tools and live
operational services.


This approach has resulted into a rich and sometimes heterogeneous set of
results that undoubtly has gone beyond the initial expectations of each
individual partner. Attached to this document is an individual summary of the
contribution of each partner.


From a pure managerial perspective, results have been as follows:


• Basic collaboration structure defined:


         •      Repository (ftp-based documentation).
         •      Yahoo-Groups
•
•   Consortium agreement & Intellectual Property Rights signed.
•   Management Manual.
•   All the Project Control Files delivered.
•   Final Report
•




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                                European Commission – DG-TREN                                                                    IP Project




Contact List.




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European Commission – DG-TREN                                                                                                  IP Project




8    RESULTS AND CONCLUSIONS

European integration is currently on the verge of achievement.
Economically speaking, the decision-makers in the domain of logistics think now
on a macroeconomic level.
Thus, the current logistical strategies are built at a European level.

Actually, one of the major issues in the logistics field is the coordination of
numerous partners of different professions, cultures and sizes. This wish of
coordination and harmonisation is translated in practice by the necessity to
harmonise complex procedures and by the need of communication between
heterogeneous Information Systems.

In the field of transport, huge disparities exist if we compare the evolution of the
Information Systems of the different transportation modes.
So, air carriers, by the intrinsic characteristics of this transportation mode (the
speed), have developed years ago tools or information systems allowing a real
time management of the goods and a worldwide data exchange. This statement
is all the more true in the field of express freight where integrators such as UPS,
DHL or Federal Express built effective solutions for tracing and tracking.
Other means of transport, especially the maritime transport mode, did not
manage to achieve the same increase in that field. This could be partially
explained by the fact that intermodal mode links different partners with
heterogeneous interests and do not follow the good from door to door.

Thus, the operators in the European Union tend naturally to build global
information systems and methods aiming to connect the different systems in the
member states for an efficient, reliable and fast follow-up of the goods.

This objective can be grasped on several levels:
• At the security level: the recent maritime disaster of the ERIKA brought out
   the difficulty of tracking the ships sailing in European territorial waters.
• At the level of a ship’s entrance in a harbour: in the case of a Short Sea
   Shipping transport, the same merchandise must be declared several times
   in the European ports.
• At the level of merchandise tracing: currently, no harmonized European
   system exists to follow a transportation from door to door.
• At the level of intermodal transportation: by definition intermodality puts in
   relation actors having disparate systems, not connected to one another, this
   entails a dilution of the information relative to the follow-up of the goods.

Starting from this statement and taking into account that Information and
Communication Technologies (ICT) allow productivity benefits and a better data
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European Commission – DG-TREN                                                                                                  IP Project




exchange, the European Commission DG TREN accepted that EUROMAR
EEIG brought together the most acute know-how in the field of ICT applied to
logistics field in order to build a maritime communication platform at a European
level.


8.1 INTERMODAL PORTAL CONCEPT

IP partners developed the project having as a final aim to improve the
integration of ports in the intermodal chain, offering a panel of information and
communication tools to the operators and finally to harmonise the administrative
procedures at a European level.

A web site promoting IP project has been built and hosted at the address:
http://www.intermodal.com .


8.1.1 A Single Entry Point of the information

The main focus of the intermodal portal project is the setting up of a single entry
point of the data concerning an intermodal transport.

The project has developed an application allowing the maritime operators to key
in the information at the source and then to dispatch it to the partners of the
intermodal chain. So, for the first time, IP links shipping lines, maritime agents
and port authorities.

This tool aims to improve the administrative procedures when a ship calls at a
port. The FAL directive from the International Maritime Organization (IMO) is
taken into account by providing an on line key entry of FAL forms.
The data entered by the shipping line are then directly redirected to the next
port of call of the voyage.

This test-bed is for:
• the harmonisation of administrative procedures and making them easily
   usable in all European ports.
• the setting up of a common interface between port authorities, maritime
   agents and shipping lines.

The Single Desk application demonstrate how freely the data corresponding to
a voyage can circulate within the EU eliminating the administrative procedures
in each port of call and thus improving Short Sea Shipping inside Europe.



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European Commission – DG-TREN                                                                                                  IP Project




8.1.2 The follow-up of Dangerous goods

The ambition of the IP project was also to support the information flow linked to
the transportation of Dangerous Goods.

This set of services will facilitate the data exchange at two levels:

• At a local plan: data interchange between the port authority and the maritime
    agent
• At a European level: interchange between ports for dangerous goods.
The portal will automatically dispatch the information on dangerous goods to the
concerned parties, and the port authority will therefore have a precise view of
the dangerous goods at import, export or in transit.


IP appears as a communication platform:
• warning messages sent at the time of arrival, departure or transit of
    dangerous goods
• acknowledgement message to authorise or deny the entrance of a DG in a
    port.

Potential users of these services are the shipping lines and those who are
responsible for carrying dangerous goods from port to port; the ship agents who
represent the shipping line(s) in a particular port; the authorities designated to
perform checks on the transport of dangerous good (Port Authorities, Maritime
Authorities, etc.).

This test-bed wants to facilitate the harmonisation of the DG declaration and to
allow a rigorous follow up of dangerous goods in a port.


8.1.3 The Intermodal node

Intermodal transport implies often complex organisations which link numerous
and heterogeneous partners. The approaches of intermodality emphasize
economical theories proper to these different actors: shippers, carriers,
infrastructures managers, maritime agents, forwarders etc.

A strong reorientation concerning the maritime activity has been decided at a
political level. It appears indispensable not to consider maritime transportation
separately but to be interested in the questions of pre or on-carriage of the
merchandise by all the means of transport and then to consider the whole
logistic chain.
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European Commission – DG-TREN                                                                                                  IP Project




In this way, Intermodal Portal project aims at the integration of the intermodal
transport partners by a smooth data interchange between the different existing
Information Systems.


8.2 CONTRIBUTION OF THE IP PROJECT TO THE EUROPEAN TRANSPORT POLICY

Every transport is basically a shared work process, where numerous
participants are deployed covering a wide range of interests and duties. Most of
these relations and interactions are ruled by tradition and law. Most participants
in transport chains identify major areas for improvements in these working
routines.

With IP, a set of new applications have been developed (as lined out in previous
section). These applications do not only cover technical routines but as well
inter- and intra-organizational working procedures that fully supports the
implementation of a European Transport Policy oriented towards the
rationalization of intra-European procedures.

Applying innovated processes, for instance generated by the simplified
dangerous cargo reporting tool would enable companies and organizations
deploying it to benefit from substantial savings hereby. This demonstrates how
Information technologies, if applied in a sensible manner, can be of immense
help to actually facilitate the implementation of directives that are very difficult to
enforce without the support of the right enabling tools.

According to a WTO estimate, approx. 7% of world trade volume is being
consumed for documentation and administration. This would sum up to approx.
15 bill. USD for the EU being spent on such issues.
The potential for any facilitation and cost saving measure in this area is
obviously enormous.

Improved processes would also contribute significantly to the quality of the
service being provided to transport customers. By establishing more
streamlined working routines and improved efficient information handling any
competitive position of actors in transport service is being improved as well.

IP shows that IT techniques cannot only marginally improve and support
existing port procedures, IP rather provides innovative technology that allows
significant improvements and simpler overall handling. It is this simplification
that is required to help Intermodal Transport to achieve a major breakthrough
rather than a mere marginal time saving. The tools developed or improved
within IP allow business re-engineering while they are also able to support and
improve existing procedures. This allows for a smooth change process,
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European Commission – DG-TREN                                                                                                  IP Project




accepting that a fundamental re-engineering cannot often be achieved and
makes the IP concept an effective platform to support the implementation of
new and more ambitious initiatives to rationalize the business processes of this
critical industry at a European level.

Within the administration of transport and cargo handling procedures, a broad
variety of different procedures can be identified. This circumstance leads to the
fact that most tasks relating to administration and organization within
waterborne transport are far from being harmonized on the European level; they
sometimes differ drastically from one port to the other (even within a country).

Therefore, IP provided investigation and practical contribution in the adaptation
of the FAL forms, developed by the International Maritime Organization (and
supported by an EU Directive). These forms provide recommendations for
standard procedures that, once applied overall in Europe, will contribute
substantially to trade and transport facilitation. This result is addressed towards
standardization bodies, national and regional administrations and policy
makers.
IP also contributes to the THEMIS project. As one of its tasks this project
assesses standardization requirements.

Overall, the situation for port related procedures is very complex, as the rules,
procedures and standards differ widely for road, rail, and sea transport.
Fortunately an alignment is at least underway for the declaration and handling
of dangerous cargo.


8.2.1 In the field of transport

The Intermodal Portal project, besides improving port operations supporting
quality shipment, supports the European policies of transport, environment,
safety and free movement of goods within the European Union. It will act on
these concrete factors:

                a) Free movement of goods in Europe which is true for truck
                   transports but not for maritime where the same container entering
                   by sea has to be formally declared in each and every port of call
                b) Intermodality where logistic operators have to deal with a
                   disparate array of procedures, modal oriented systems and
                   isolated transport services leading to high "friction costs" (in
                   changing transport modes)
                c) Short Sea Shipping suffering from difficult and unharmonised
                   administrative procedures preventing Short Sea Shipping as a
                   viable alternative to road transport for short and medium distances

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European Commission – DG-TREN                                                                                                  IP Project




                d) Security and Safety: providing a suitable and widespread
                   telematic service to support the implementation of the HAZMAT
                   directive to handle the information flow associated to dangerous
                   goods.
                e) Quality Shipping: by providing a sufficient level of service to
                   transport operators in and around seaports in Europe


8.2.2 In the social field

They are two main challenges tackled with the IP project:
• To support the change towards the Information Society
• To support the use of intermodal chains involving waterborne transport.
The reduction of road transport or at least a significant reduction of its growth is
considered as an important contribution to the Community social objectives.

In the long term perspective, Intermodal Portal will contribute to port efficiency
and thus to improve its role for economy and employment. A port is an
important service provider and could generate many jobs outside the port and
also internally within its own structure.

As regards pollution and environment protection, the IP project will contribute to
re-balance the various transport means and therefore will take part to the
limitation of road transport.

The impacts of the IP project mentioned above also improve citizens’ quality of
life, especially in area with high traffic and a large risk for traffic congestions on
the roads, by reducing the number of truck transports.


8.2.3 In the scientific and technical field

The IP project made use of appropriate tools and project results from 4th FP
projects. The technological challenge was to combine and integrate all these
components within the information systems operated by the users.

The IP project integrates the “classical” EDI interchanges with the new Web
(e.g. XML) technologies. So, the services offered can satisfy a big variety of
users – independent of their current level of IT implementation.




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European Commission – DG-TREN                                                                                                  IP Project




8.2.4 Conclusion

IP project brings out a wish of harmonization of procedures at a European level
for maritime transport operators and then to answer the problems of
coordination and integration of several disparate Information Systems.

These involvements have an ambition to follow the necessary changes needed
by the European Commission in the fields of maritime safety, improvement of
data exchange at a European level and in the promotion of short sea shipping.




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European Commission – DG-TREN                                                                                                  IP Project




9    ANNEX 1: THE IP MESSAGES

The methodology for creating the messages is based on creating XML message
definitions on the basis of EDIFACT message implementation guides. A method for
doing this was developed in the Pharos project. The report “Transformation of
EDIFACT message types to XML via UML” describes the details.

In this paper the messages are defined by both DTD (Document Type Definition) and
XML schemas (W3C October 2000 version.)

Acknowledge message
The XML message is generated on the basis the EDIFACT message APERAK
(Application Error and Acknowledgement message). The XML message is denoted
XML-APERAK.

The XML-APERAK is used
   1. To acknowledge to the message issuer (IP of the port of departure) the receipt of
      his message.
   2. To inform the message issuer that the message received has been rejected due to
      errors found during processing of the message.

Arrival notification message.

The XML message is generated on the basis of the EDIFACT message CUSREP
(Customs conveyance report message. This XML message is denoted XML-CUSREP.

The XML-CUSREP is used to transfer from the IP node of the port of departure to the
IP node of the port of call the following data:
    1. Message data: Message number, type, date and time, sender, status.
    2. Agent data: Identification of the agent in the port of call.
    3. Vessel data: Vessel identification: IMO/Lloyds number, call sign and name.
       Vessel characteristics: Length, breadth, dead weight, gross tonnage.
    4. Voyage data: Voyage number according to port of departure, port of departure
       with area (quay) time of departure, port of call with area (quay) with time of
       arrival and departure.

Dangerous Goods Notification Message

The XML message is generated on the basis of the EDIFACT message IFTDGN
(Dangerous Goods Notification Message). This XML message is denoted XML-
IFTDGN.

The XML-IFTDGN is used to transfer from the IP node of the port of departure to the
IP node of the port of call the following data:
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European Commission – DG-TREN                                                                                                  IP Project




    1.   Message data: Message number, type, date and time, sender, status.
    2.   Vessel data: Vessel identification.
    3.   Voyage data: Voyage identification.
    4.   Cargo data: According to the HAZMAT directive.


Customs Cargo Report

The XML message is generated on the basis of the EDIFACT message CUSCAR
(Customs Cargo Report Message). This XML message is denoted XML-CUSCAR.

The message is used to report cargo data from a carrier or agent. It is possible to report
cargo data on two levels:
    • Manifest level. Then the message is used to report to Customs for declaration
       purposes.
    • Statistical level. In this case the message is used to report cargo for statistical
       purposes.


Vessel Data Movement Message

The XML message is generated on the basis of the EDIFACT message VESDEP
(Vessel Data Movement Message). This XML message is denoted XML-VESDEP.

The message is used to report vessel and voyage data.

Call Request Message

The XML message is generated on the basis of the EDIFACT message BERMAN
(Berth Management Message ). This message is denoted XML-BERMAN

The Berth management message is a message from a carrier, its agent or means of
transport to the authority responsible for port and waterway management, requesting a
berth, giving details of the call, vessel, berth requirements and expected operations.

Voyage Plan Message

The XML-VOYPLAN message has not been generated on the basis of an EDIFACT
message, using the same procedures as for the other messages.




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European Commission – DG-TREN                                                                                                  IP Project




10 ANNEX 2: THE POINT OF VIEW OF THE USERS

Finland

10.1.1 Transport Order Module

         Topic                           Reporting Details
         User Group                      The piloting companies and their roles are the
                                         following:
                                         Roadnet Finland, road transport company receiving
                                         the transport orders as XML messages as well as the
                                         freight waybills based on the transport order.
                                         Mann Lines, a shipping line operating a vessel with
                                         a rotation between UK, German and Finnish ports.
                                         Within the pilot scenario, Mann Lines will the party
                                         responsible for the entry of transport orders and
                                         freight waybills that will be sent to Roadnet Finland.
                                         Finnsteve, the port operator in the port of Turku and
                                         taking care of pre- and on-carriage bookings on
                                         behalf of their clients. Finnsteve will also pilot the
                                         transport order module by keying in the transport
                                         orders and freight waybills to be passed on to
                                         Roadnet.
         Summary of the The user group around the Transport Order module
         work done      has been actively taking part in the specification of
                        the functionality.
                                         The requirements for Mann Lines and Finnsteve in
                                         order to pilot the system is to have a PC and Internet
                                         access, since both of them will be using the website
                                         application.
                                         Roadnet Finland has been developing the external
                                         integration between the incoming transport order and
                                         freight waybill messages and their own operative IT
                                         systems. This external integration will be completed
                                         by end of July.
                                         The before mentioned companies have been testing
                                         and piloting the Transport Order module actively
                                         since September 2001.
                                         Mann Lines and Finnsteve have been using the
                                         Transport Order web application and Roadnet
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European Commission – DG-TREN                                                                                                  IP Project




                                         Finland integrated the transport order and freight
                                         waybill messages to their route planning system.
         Feedback from The users have been quite satisfied with the
         the users     functionality of the transport order module. The two
                       pilots that have used the system have stated that the
                       module is functioning well and is simple to use. Also
                       the integration succeeded with Roadnet’s operative
                       IT system. Main problems were due to the
                       telecommunication failures, but these were solved
                       during the piloting phase.

10.1.2 Real Time ETA

         Topic                           Reporting Details
         User Group                      Finnish Maritime Administration, responsible for
                                         integrating the VTS-system with the national port
                                         community system Port@Net
                                         National Board of Customs; the Customs offices
                                         dealing with vessel and cargo clearance would like to
                                         receive as accurate ETA information as possible
                                         regarding vessels calling Finnish ports. The pilot
                                         scenario will focus around the port of Turku, the VTS
                                         system of the port of Turku will integrated with
                                         Port@Net and Port@Net will be integrated with the
                                         Finnish IP node. The IP node will receive as XML
                                         files the ETA of the vessels approaching Turku.
                                         Import companies: the importing companies will use
                                         the module to browse the vessels bound for Turku
                                         and to obtain the port call reference number they
                                         need in order to declare the cargo for the Customs
                                         office.
                                         Transport companies: the transportation and
                                         forwarding companies would like to know the
                                         accurate ETA of the vessels calling Turku in order to
                                         avoid unnecessary waiting times.
         Summary of the The Real Time ETA module is completed in Finnish,
         work done      the English version as well.
                                         This module will now publish the national vessel time
                                         schedules, that anyone with an internet access can
                                         browse through. Due to the budget constraints of the
                                         Finnish Maritime Administration, the ETA data
                                         coming from the VTS system has not been
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European Commission – DG-TREN                                                                                                  IP Project




                                         coming from the VTS system has not been
                                         completed, it will be delayed until year 2002, but the
                                         IP system itself contains the data field for the
                                         VTS/ETA information as soon as it is transferable.
         Feedback from The need for the national vessel time schedules that
         the users     are publicly available is really strong, even if the ETA
                       from VTS would be missing, since the Finnish
                       Customs will be implementing their Integrated
                       Customs System during 2002. In order for the users
                       to handle the Customs issues electronically, they
                       need to have the Customs reference number of a
                       port call as well as the actual time of arrival and
                       sailing. The IP application is currently designed to
                       solve these problems.

10.1.3 Dangerous Goods Testbed

         Topic                           Reporting Details
         User Group                      Finnlines in Finland: a shipping line running regular
                                         line service to several European ports, one of the
                                         major ones being Lübeck/Travemünde. Finnlines
                                         sends the Dangerous Goods Notifications (DGNs) to
                                         the national port community system when their
                                         vessels are leaving Finnish ports. Normally they
                                         would have fax the DGNs to the next port of call
                                         which in this piloting scenario will be Lübeck. Within
                                         the piloting scenario these DGNs will be
                                         automatically retrieved from Port@Net system and
                                         sent to the TraDav as XML messages.
                                         TraDav is the port community provider of ports of
                                         Lübeck and Travemünde and will be receiving the
                                         Finnlines DGNs to be passed on the Lübeck Port
                                         Authority.
                                         Viking Line and Silja Line are car-passenger-ferry
                                         lines operating between the ports of Turku and
                                         Helsinki in Finland and the port of Stockholm in
                                         Sweden. The DGNs entered by these shipping lines
                                         into Port@Net when the vessels are leaving Finnish
                                         ports will be retrieved and sent to the port of
                                         Stockholm as XML messages. These messages are
                                         the pre-notifications of the incoming dangerous
                                         goods.

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European Commission – DG-TREN                                                                                                  IP Project




                                         Port of Stockholm will be the recipient for these
                                         messages and the messages will be read and stored
                                         in their own IT system called PortIT.
         Summary of the The module that will retrieve the DGNs from
         work done      Port@Net’s database and pass them on to the
                        Finnish IP node has been completed. The first pilot
                        was supposed to be the TraDav system receiving the
                        Finnlines DGNs. This piloting scenario unfortunately
                        was never realised due to the fact, that the port
                        authority of Lübeck has to decide whether electronic
                        notifications are accepted.
                                         The other pilot user, port of Stockholm finalised their
                                         inreading module for the DGNs of Viking Line and
                                         have piloted the receipt of electronic DGNs sent by
                                         Port@Net in Finland. These DGNs have been
                                         entered into Port@Net application by Viking Line in
                                         Finland.
         Feedback from The requirement for receiving DGNs on time and
         the users     automatically has been several times stated by the
                       port of Stockholm as well as port of Lübeck, since
                       this way the port authorities receive information
                       efficiently and well in advance before the vessels are
                       actually calling their ports.
                                         The system with the port of Stockholm is up and
                                         running and will be continued also during 2002.
                                         Additionally the transmission of the port call message
                                         and the vessel declaration messages were added.

Sweden


         Topic                           Reporting Details
         User Group                      Port of Gothenburg: The port of Gothenburg is the
                                         major port of Scandinavia with annual cargo turnover
                                         30,4 million tonnes, The port of Gothenburg is a
                                         combination of port operator and port authority
                                         functions both groups are represented within the IP
                                         user group.
                                         Sjöfartsverket – Swedish Maritime Administration
                                         (SMA): The Swedish Maritime Administration is a
                                         public enterprise within the transport sector. SMA
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European Commission – DG-TREN                                                                                                  IP Project




                                         works to keep the sea lanes open and safe. The
                                         Swedish Maritime Administration is the National
                                         Competence Authority NCA for the HAZMAT
                                         directive.
                                         Svenska Hamnar – Association Ports of Sweden:
                                         The aim of the Association Ports of Sweden is to
                                         defend the interests of ports, to establish co-
                                         operation between ports and to support maritime
                                         transport and shipping interests in general. The
                                         association supports the ports when it comes to
                                         transport-policy, transport research, the interests of
                                         ports, their customers and the community which they
                                         serve. They also co-operate with port organisations in
                                         the other Nordic countries and we are members of
                                         the European Seaports Organisation
                                         New member: Inport. Inport used to be owned by the
                                         Association Swedish Ports but is today a private
                                         company. Inport has developed the product PortIT, a
                                         port administration software, that is used by 16 ports
                                         in Sweden.
         Summary of the 16.02.01 Visit at the Port of Gothenburg including the
         work done      shipping lines Unifeeder and DFDS TorLine: To find
                        out the user requirements on a system for reporting
                        dangerous goods, the actors below were interviewed.
                        They were also informed about the IP concept.
                                         13.02.01 Presentation of GEGIS at DAKOSY,
                                         Hamburg: The responsible authority for dangerous
                                         goods in Hamburg is the “Wasserschutzpolizei”
                                         (police for water protection). In Hamburg the system
                                         GEGIS (a system for handling dangerous goods
                                         within a port, including declaration and reporting to
                                         the NCA). The system was demonstrated and the IP
                                         concept including possible interaction was discussed.
                                         02.01.01 Workshop in the Port of Gothenburg: The
                                         Swedish Maritime Administration is planning to buy
                                         Port@Net. Port@Net will be used for both ship
                                         declaration and declaration of dangerous goods. This
                                         will have a major impact on the ports work processes.
                                         The objective of the workshop is to provide a forum
                                         for information exchange including a first definition of
                                         the user requirements. The possible usage of an IP-
                                         node will be discussed as well.
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European Commission – DG-TREN                                                                                                  IP Project




                                         15.06.01 Meeting with the port of Gothenburg
                                         regarding the analysis of how reporting and
                                         administration of dangerous goods is handled in
                                         Sweden with the port of Gothenburg as case. The
                                         analysis has covered the relationship between the
                                         authorities (both the national and the port specific),
                                         the operators in the port and the customers, e.g. line
                                         agents.
                                         5.10.01 Meeting with Port of Gothenburg, Association
                                         Swedish Ports and Sjöfartsverket. Presentation of the
                                         analysis carried out on Port of Gothenburg. And
                                         discussion on haw Sweden should proceed with the
                                         development of a national system.
                                         31.09.01 Meeting with Inport. Discussion on how to
                                         integrate the Swedish ports using PortIT in the IP-
                                         node network.
         Feedback from For the Port of Gothenburg, a system for reporting
         users         and administration of dangerous goods most include
                       the work in the terminal. That means that all goods
                       that arrives to the terminal (both from the land and
                       seaside) most have been reported and approved. For
                       the port it is also very important that the reporting
                       routines should be as simple as possible for the
                       customer, i.e. no double reporting.
                                         The national maritime administration welcome the
                                         development of standard messages within IP.
                                         Inport is preparing PortIT to be able to receive
                                         messages from an IP.-node.


Germany

10.1.4 Virtual Ship Agent

         Topic                           Reporting Details
         User Group                      Hafenamt Bremen&Bremerhaven: The Ministry for
                                         Ports, Transport and Foreign Trade is a ministry on
                                         the one hand but on the other hand responsible for
                                         the ports owned by the city of Bremen as well.
                                         Ownership includes the public owned ports of
                                         Bremen-City and Bremerhaven. Primary task of the
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European Commission – DG-TREN                                                                                                  IP Project




                                         Bremen ministry for ports is to foster and ease every
                                         economic activity taking place in the port area. This is
                                         mainly concerning licensing of properties and land
                                         located within the entire port area. The city of
                                         Bremen, represented by the ministry for ports, is
                                         mainly responsible for constructing and maintaining
                                         port infrastructure. This responsibility covers water
                                         areas, quays, roads as well as railways located in the
                                         port.
                                         PWL (Peter W. Lampke): an independent liner agent
                                         representing over 20 shipping lines (general cargo,
                                         container, Ro/Ro). PWL also works as port agent and
                                         general agent. Their service includes cargo booking,
                                         chartering, despatch in the ports, supercargo,
                                         container controlling and logistics. PWL has about
                                         130 employees with offices in Bremen, Hamburg and
                                         Bremerhaven
                                         OWL Ocean World Lines Bremen GmbH & Co. KG:
                                         Liner agency for Bremen and Bremerhaven. Full
                                         Container NVOCC Europe / USA / Canada
                                         German Cargo Services (GCS): Liner Agency for
                                         Bremen and Hamburg. Break bulk world-wide.
                                         China Shipping Agency (Germany) GmbH: Liner
                                         agency for Germany, Scandinavia and Austria. Full
                                         Container Service North Continent/Far East and
                                         China
         Summary of the The sailing schedule module has gone into
         work done      production. The users are being trained, and the
                        system is fed with the data from the shipping lines.
                                         The       first    version     of     the      online
                                         enquiry/quotation/booking module is ready for testing.
                                         Currently only manual operation by the agents is
                                         available, but integration into legacy systems is
                                         scheduled to be accomplished this year.
                                         Integration with local IP node (DAKOSY) has been
                                         established and is being tested.
         Feedback from Apart from a few details, the users are quite satisfied
         the users     with the results of the sailing schedule module. Most
                       problems arise from the different work-flows that
                       used to exist in the different agencies. The users
                       expect a great increase in effectivity and productivity
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European Commission – DG-TREN                                                                                                  IP Project




                                         as a result of the harmonisation and automation of
                                         the sailing schedule production.
         Additional                      A second Virtual Ship Agent is being deployed in
         remarks                         Valencia, Spain.


10.1.5 Port Order @ Online

         Topic                           Reporting Details
         User Group                      Port Community System Providers
                                         Port Administrations
                                         Shipping Agents
                                         Freight Forwarders
                                         Stevedores
                                         Container Terminal Operators
                                         Inland Transport Operators (Truck, Rail, Barge)
                                         Freight Forwarders
                                         Port Authorities/Harbour Master
         Summary of the The following modules have been completed and are
         work done      being tested:
                                         •     Vessel Information and ship rotation
                                         •     Dangerous Goods (HAZMAT)
                                         •     Master Data                (Commodities, ISO-Codes                                   for
                                               Containers, ..)
                                         •     Port-Order data (Customs, ...)
         Feedback from none have been provided
         the users


Spain

10.1.6 Single Desk

         Topic                           Reporting Details
         User Group                      Port of Bilbao, Barcelona, Algeciras, Lisbon and
                                         Valencia are user of this service.
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European Commission – DG-TREN                                                                                                  IP Project




                                         Single Desk users in the Port of Valencia are:
                                         Port Authority of Valencia: It’s the authority to receive
                                         the Berth and Anchorage request and is the Authority
                                         to authorise them.
                                         Port of Valencia Harbour Master (Capitanía Marítima
                                         de Valencia): It’s the Authority to receive the request
                                         for the arrival and departure of vessels from Spanish
                                         Ports and who authorises navigation through Spain’s
                                         seas.
                                         Shipping Agents:
                                         Transbull Valencia: Maritime Agent operating several
                                         lines at the Port of Valencia. These lines are
                                         Nordana, Compagnie Marrocaine, Medex, Star
                                         Shipping, Borointermed and Sanko. They cover
                                         Africa, the Mediterranean, America and Middle East.
                                         MSC Valencia: Maritime Agent operating at the Port
                                         of Valencia. They represent Mediterranean Shipping
                                         Company which cover with it’s lines the whole world.
         Summary of the In the first year of the project all the users indicated
         work done      above were asked several questions about the
                        procedures included in the project. Several mails,
                        telephone conversations and interviews were held
                        between the users and Infoport Valencia, Innovation
                        Strategies and Portel in order to refine the definition.
                                         13th of March 2001 a meeting was held in Barcelona
                                         with Port Authorities of Barcelona, Bilbao, Valencia,
                                         Algeciras and Tenerife in order to present them the
                                         Single Desk Application, they were also informed
                                         about the progress of the Dangerous Goods
                                         Application and the definition of the Intermodal Node.
                                         The rest of the users invited by mail to use the Pilot.
                                         October 2001 Contacts have been done with the
                                         users. They’ve been sent the documentation to use
                                         the applications.
                                         Single Desk Web Application has been developed by
                                         Innovation Strategies for the different users to have
                                         an easy access to the IP node.
         Feedback from The functionality satisfies the users who have been
         the users     involved in the “Service Level” definition in the IP
                       project.
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European Commission – DG-TREN                                                                                                  IP Project




                                         The APL (Lisbon) make the following conclusions:
                                         As a conclusion to these considerations (...), it is a
                                         definitive opinion that this Project could be very
                                         interesting to the Port of Lisbon, but requires some
                                         development toward integration with our IT solutions,
                                         if that is possible.
                                         Many information fields are unnecessary, while
                                         others can be adapted to fulfil other needs.
                                         The main issue is that the information is scattered
                                         along the levels of insertion, while today that same
                                         information is sent all at the same time. This could
                                         represent some trouble, but that could be achieved
                                         by getting the Technical staff together, and discuss
                                         all the implications of those changes / improvements
                                         of this solution.
         Additional                      Under an initiative of PORTEL and Puertos del
         remarks                         Estado, the Spanish Maritime Administration is going
                                         put into force a ministerial order to harmonise the
                                         proceedings for call and berthing request for the
                                         Spanish ports. PORTEL will begin to exploit the
                                         service for the Spanish ports.

10.1.7 Dangerous Goods

         Topic                           Reporting Details
         User Group                      Port of Valencia Users are to test the Dangerous
                                         Goods Testbed together with Port of Livorno and Port
                                         of Genoa in Italy.
                                         The Users in Valencia are:
                                         Port Authority of Valencia: It’s the authority to receive
                                         the Notifications and re-send them to other Ports.
                                         Costamar: It’s a Shipping Agent who works with
                                         Costa Container Lines.
                                         Berge: It’s a Shipping Agent who works with I/CGM
                                         Sud Lines.
                                         These two Shipping Agents are to send DG
                                         Notification to the Port Authority of Valencia and
                                         receive the authorisation from it.
         Summary of the Contacts have been done with the users.
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European Commission – DG-TREN                                                                                                  IP Project




         work done
                                         Infoport Valencia is actually developing the
                                         translation from the XML IP DTD into the EDIFACT
                                         DG Notification format that the Port of Valencia’s DG
                                         Management System needs.
         Feedback from The functionality satisfies the users who have been
         the users     involved in the “Service Level” definition in the IP
                       project.

10.1.8 Virtual Ship Agent

         Topic                           Reporting Details
         User Group                      Spanish Ports are “Demo Users” of this module. The
                                         Valencia Maritime Agents Association (ANV) is to co-
                                         ordinate a work session with some of its members to
                                         show the application and to get feedback.
                                         Port of Valencia, Port of Bilbao, Port of Barcelona,
                                         Port of Algeciras and Port of Lisbon are the main
                                         "demo users".
         Summary of the Contact has been done with the ANV and the
         work done      instructions to use the application have been given to
                        them.
         Feedback from The functionality satisfies the users who have already
         the users     used the application.

Italy
         Topic                           Reporting Details
         User Group                      Fratelli Cosulich: a Limited Company incorporated in
                                         Trieste with branch offices and activities in Genova,
                                         Trieste, Napoli, Milano, Livorno, Ravenna, Venezia,
                                         Zurigo, Hong Kong, Singapore, Malta, Manila. The
                                         Company has interests and activities in the fields of
                                         Tramp and Liner Agency, Ship Management,
                                         Manning, Surveys, Travels, Cruises, etc.
                                         Sistema Srl: The company, linked to the Tripcovich
                                         group, carries out intensive ship and forwarding
                                         agency activities. They are related to remote
                                         correspondents in foreign European Countries.
                                         Sistema Srl will give a response on our invitation to
                                         join IP project User Group on the first half of July.
                                         Saimare SpA: has been providing assistance to ships
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European Commission – DG-TREN                                                                                                  IP Project




                                         and crew since 1924. In 1989 control of the company
                                         was acquired by the Spinelli Group, a leading
                                         transportation and logistic operator based in Italy.
                                         Other Saimare shareholders include key maritime
                                         and logistic sector operators and the company
                                         management. The company ownership structure and
                                         ongoing investments in technological and human
                                         resources put Saimare in the position to act as an
                                         efficient and reliable partner Italian and International
                                         logistic markets. Saimare handles operations in
                                         Italian key ports. In addition to head office in Genoa
                                         the company has branch offices in La Spezia,
                                         Naples/Salerno. with two subsidiary companies
                                         operating out of Livorno and Gioia Tauro.
                                         The Genova Port Harbour Master Office (Capitaneria
                                         di Porto/Guardia Costiera): it enforces all regulatory
                                         and authoritative issues related to navigation safety,
                                         vessel traffic control and dangerous goods traffic
                                         control. The HMO takes care of sea patrolling for
                                         environmental protection purposes, persons and
                                         vessel rescue, administrative patrolling, waterborne
                                         dangerous goods traffic control and port traffic
                                         control.
                                         The HMO is improving its IT resources and is
                                         boosting digital procedures which avoid persons and
                                         paper to move around. The HMO is equipped with
                                         specific software applications that, through full
                                         telematic connections, merge various sources of
                                         information on a common platform: port layout,
                                         vessels berthed, vessels anchored offshore and
                                         related administrative / authoritative / planning
                                         procedures and status are accessible anytime and
                                         can be tracked through their evolution.
                                         The HMO is connected to the Cargo Community
                                         System of the port and regularly receives digital
                                         documents from the ship operators. In the near future
                                         the technological development process will even be
                                         pushed further.
                                         ALFASPED,                Avandero,   Cerisola,       DMCO,
                                         DETHOMAT, Eurservi, Express, ISCOTRA, Itsw,
                                         Ittrans, LOGISTIC, MCS, MEDMAR, Nardi, OTIM,
                                         HAPAG, Hugotrumpy, ICS, Sda, OVERSEAS,
                                         Provera, SCHENKER, Costa Container Lines,
IP Consortium
                                         CostaMar, Calmedia, Fanfani, I/CGM SUD, ,Berge
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European Commission – DG-TREN                                                                                                  IP Project




                                         CostaMar, Calmedia, Fanfani, I/CGM SUD, Berge
                                         Maritima, CMA CGM Italy
         Summary of the Formation of new user group in the Port of Cagliari
         work done      and Port of Leghorn
                                         Testing and sperimenting DG IP service in:
                                         •     Line Valencia – Genoa – Livorno
                                               (Start of Demostration: September 2001)

                                         •     Port Communities System of Genoa
                                               (Start of Demostration: june 2001)

         Feedback from Users involved hope all their European partners will
         the users     adopt      the DG IP service, to maximize the
                       advantages      (all partners simply exchange
                       information on DG by interoperating existing systems
                       with the new proposed solution) and to minimise the
                       disadvantage (overhead to use a new system).




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         No part of this document may be reproduced in any form or by any means without permission of the IP Consortium