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					     SAN MATEO ADULT SCHOOL
           FACULTY HANDBOOK




        LAWRENCE TESHARA, Director

          TIM DOYLE, Assistant Director

      FRED THOMPSON, Assistant Director



     TONI MARTINEZ, Administrative Assistant




SAN MATEO UNION HIGH SCHOOL DISTRICT




               REVISED
             JANUARY 2009
SAN MATEO UNION HIGH SCHOOL DISTRICT




   For current District Office officials and Governing
   Board see SMUHSD website at
   http://www.smuhsd.org
                                          TABLE OF CONTENTS


A. Introduction
      1.    History of the San Mateo Adult School ........................................................................ 1
      2.    Mission Statement......................................................................................................... 1
      3.    Programs ....................................................................................................................... 2
      4.    Funding of Classes ........................................................................................................ 2

B. Employment
      1.    District Policies ............................................................................................................. 3
      2.    San Mateo Adult School Policies ................................................................................. 4
      3.    Absences ....................................................................................................................... 4
      4.    Substitute Teaching....................................................................................................... 5
      5.    Sick Leave..................................................................................................................... 5
      6.    Retirement..................................................................................................................... 5
      7.    Salary Steps................................................................................................................... 6
      8.    Benefits ......................................................................................................................... 6
      9.    Credentials .................................................................................................................... 6
      10.   Tuberculin Testing ........................................................................................................ 7
      11.   Permanent Status........................................................................................................... 7
      12.   Lesson Plans ................................................................................................................. 7
      13.   Curriculum Policies and Decision ................................................................................ 7
      14.   Reimbursement for Approved Expenses ...................................................................... 7
      15.   Intra School Communications....................................................................................... 7
      16.   Employment Opportunities ........................................................................................... 7
      17.   Resignation Procedures................................................................................................. 7

C. Student Services
      1.    Enrollment .................................................................................................................... 9
      2.    Call Back Lists .............................................................................................................. 9
      3.    Student Absences .......................................................................................................... 9
      4.    Change of Class Time/Location.................................................................................... 9
      5.    Bookstore ...................................................................................................................... 9
      6.    Lost and Found ............................................................................................................. 9
      7.    Complaint Procedures ................................................................................................. 10
      8.    Student Identification Cards ....................................................................................... 10
      9.    Student Council........................................................................................................... 10

D. Support Services
      1.    Counseling .................................................................................................................. 11
      2.    Supplies and Instructional Resources ......................................................................... 11
      3.    Computer Services ...................................................................................................... 11
      4.    Collection of Fees and Costs....................................................................................... 12
      5.    Professional Organizations ......................................................................................... 12
      6.    Staff Development ...................................................................................................... 12
      7.    Personnel Directory .................................................................................................... 13
      8.    Parking on the Poplar Campus.................................................................................... 13
E. Classroom Protocols and Procedures
           1.    Class Instructional Schedules ..................................................................................... 14
           2.    Attendance Procedures ............................................................................................... 14
           3.    Classroom Environment ............................................................................................. 14
           4.    Classroom Management ............................................................................................. 14
           5.    Food and Drink ........................................................................................................... 14
           6.    Recycling .................................................................................................................... 14
           7.    Guest Speakers ............................................................................................................ 15
           8.    Shared Classrooms ...................................................................................................... 15
           9.    Testing and Evaluation Procedures ............................................................................. 15
           10.   Field Trips ................................................................................................................... 15
           11.   Keys ............................................................................................................................ 15
           12.   Visitors ........................................................................................................................ 15
           13.   Technical Equipment .................................................................................................. 15

F. Clerical Office Procedures
           1.    Payroll Procedures ...................................................................................................... 16
           2.    Office Hours ............................................................................................................... 16
           3.    Personnel Information................................................................................................. 16
           4.    Change of Address and/or Telephone Numbers ......................................................... 16

G. Health and Safety
           1. Abuse Reporting ......................................................................................................... 16
           2. Accident Procedures ................................................................................................... 17
           3. Emergency Plans and Drills ........................................................................................ 17

H. Recognized Employee Organization Representing Adult School Teachers
           1. School Teachers .......................................................................................................... 18

I. Appendix ............................................................................................................................... 19
HISTORY OF THE SAN MATEO ADULT SCHOOL
         California Adult Education began in San Francisco in 1856. San Mateo Adult School,
one of the state’s oldest, opened in 1914. For a short period in the late fifties the San Mateo
Junior College (now San Mateo Community College) handled adult education for the San Mateo
Union High School District geographical area. In 1963, the San Mateo Union High School
District again assumed responsibility for the program and a steady growth in services to the adult
community began.

Following the return to the SMUHSD, we moved into the field of teaching English As A Second
Language to adult immigrants. Services to older adults also increased at this same time. The
school moved from facility to facility during the early years. We now have a permanent home at
our Poplar Campus. The main building, the San Mateo Adult Resource and Technology
(SMART) Center, was completed in 1994. A new classroom wing of twenty rooms was added to
the campus in 2002, replacing older portable buildings that were once part of the San Mateo High
School. We are now proud to have one of the state’s premier adult school facilities, dedicated
only to Adult Education programs. We continue to conduct classes at over 40 locations
throughout the district as the community needs dictate. Administrative offices are located in the
SMART Center.

The Adult School is accredited by the Western Association of Schools and Colleges and the State
of California Department of Education. Lawrence Teshara is Director of the Adult School.

San Mateo Adult School has had a Mission Statement for many years. It is an ever-evolving
document. The Mission Statement was updated in 2003 and reviewed again in 2006.

MISSION STATEMENT
        The San Mateo Adult School believes the search for knowledge, understanding, and
personal growth is life long. To this end, we provide student-centered continuing education to
people of all ages and backgrounds in the following areas:

        o    English as a Second Language (ESL) acquisition
        o    Skill development/self-help for handicapped adults
        o    Education programs for older adults in care facilities, retirement/senior centers
        o    Short-term vocational training opportunities
        o    High School Diploma completion or GED programs
        o    Basic Skills development
        o    Citizenship and workforce preparation for immigrants
        o    Parenting Enrichment
        o    Fee-based classes in response to community requests

Within each of the areas above, opportunities are provided for all students to:

        1.       Set and meet goals
        2.       Apply acquired skills
        3.       Learn independently and collaboratively
        4.       Communicate effectively
        5.       Demonstrate respect for others
        6.       Participate in and contribute to the community
The San Mateo Adult School is proud to offer the following
PROGRAMS:

      1. Adult Secondary and Adult Basic Education (high school diploma,
         GED and foundation skills)
      2. English as a Second Language and Citizenship Preparation
      3. Adults with Disabilities
      4. Vocational
      5. Parent Ed
      6. Programs for Older Adults (Fifty Plus Program)
      7. Fee-based classes as supported by community interest

      The Adult School has Distance Learning options for ESL and parenting classes.
      Additionally, the school is an official GED testing site.


FUNDING OF CLASSES
  1. ADA State Funded Classes
     Funding for instruction in Adult Secondary and Adult Basic Education, English as a
     Second Language and Citizenship Preparation, Adults with Disabilities, Vocational
     Programs, Parent Education, and Older Adult Education are all funded based on average
     daily attendance funding (categorical funding) through the State of California. A
     minimum number of active students is required to keep programs economically viable.

  2. Fee-Based Classes
     All classes outside the state funded list of subjects are fee-based classes. Fees must cover
     all direct and indirect costs associated with the class. Currently, the Adult School sets the
     fee for such classes based on the number of anticipated students and the number of
     instructional hours.

      All classes offered by the school must have approval of the Governing Board of the San
      Mateo Union High School District. Each class is required to have a course outline to
      serve as the instructional foundation for the class. The minimum materials to be covered
      are stated in each course outline. Course outlines are available from the program
      coordinator for that curriculum.

      New classes are encouraged depending on a variety of factors. New programs should be
      presented to the program coordinator for the relevant curriculum area. A preliminary
      course outline, should include goal, class objectives, a discussion of major content areas,
      and proposed teaching methods to be employed.




                                               2
B.   EMPLOYMENT
     All employment issues are covered by District policies and the contract negotiated by the
     recognized employee organization representing the Adult School teachers, AFT Local
     4681, in areas of compensation and working conditions. The school year is July 1 through
     June 30.      The Union contract is available online at the school web page,
     http://www.smace.org (click on “Teachers’ Resources”, then click on “Employment
     Contract”). Hard copies can be obtained through the District Office.

     1.   DISTRICT POLICIES
          Full policy statements are available through the Adult School Office. Each teacher
          receives the Contract Agreement between San Mateo Union High School District and
          the Adult School Federation of Teachers upon request. Copies are available on the
          WEB SITE and from the school’s administrative assistant.

          a. Equal Opportunity Employment: The San Mateo Union High School District
              prohibits discrimination in any form in employment practices on the basis of
              race, color, national or ethnic origin, age, gender, religion, sexual orientation,
              marital status or physical or medical disability.

          b. Confidentiality: No personal information about students or fellow employees is
              to be distributed in any way without prior authorization by the party including
              institutional inquiries. Even the presence or absence of a student is a privileged
              matter.

          c. Sexual Harassment: The San Mateo Union High School District is actively
              committed to creating and maintaining an environment which respects the dignity
              of individuals and groups. The District should be free of sexual harassment and
              all forms of sexual intimidation and exploitation. All students, staff and faculty
              must be assured that the District will take action to prevent misconduct. Anyone
              who engages in sexual harassment shall be subject to sanctions. Accordingly, the
              Board of Trustees adopts the following:

              It is the policy of the San Mateo Union High School District to provide an
              educational, employment and business environment free of unwelcome sexual
              advances, requests for sexual favors and other verbal or physical conduct
              communications constituting sexual harassment as defined and otherwise
              prohibited by Federal and State law. Sexual harassment may include, but is not
              limited to:

              1. Conduct of a sexual nature that is explicitly or implicitly made a term or
                 condition of an individual’s employment or education.
              2. An employment or academic decision based on the submission to or rejection
                 of a sexual advance.
              3. Verbal or physical conduct of a sexual nature that interferes with an
                 individual’s performance or creates an intimidating work or educational
                 environment.

              Immediate action shall be taken against individuals determined to be in violation
              of this policy. Any individual who believes that she/he has been a victim of
              sexual harassment may file a complaint within one year of the alleged unlawful
              discrimination or within six months of the date on which the complainant knew
              or should have known of the facts of the sexual harassment incident.


                                              3
            The district has developed procedures to address complaints of sexual
            harassment. Complaints filed by an employee of the District against another
            employee or student or by a student against an employee or another student of the
            District shall be referred and handled pursuant to District Policy 118, Uniform
            Complaint Procedure. The District’s Unlawful Harassment and Discrimination
            Complaint forms are available in the District Human Resources Office and the
            Principal’s office at each campus.

            All participants in the complaint procedure are protected from retaliatory acts by
            the District, its employees, students and agents.

        d. Non-Smoking: No use of tobacco products is allowed on the school site. The
            Adult School is a tobacco free environment.
        e. Alcohol: State law prohibits any alcoholic consumption on school property. This
            prohibition is in effect even outside of school hours and for all persons.


SAN MATEO ADULT SCHOOL POLICIES
   I.   ABSENCES
        All teacher absences, regardless of need for a substitute, must be reported to the
        office at (650) 558-2100 during business hours (7:30 a.m. to 9:00 p.m. Monday
        through Thursday and 7:30 a.m. to 4:00 p.m. on Friday). Outside of business hours
        call (650) 762-0229, the Substitute Hotline. Leave the following information:
        a. Date and time of call
        b. Reason for the absence
        c. Classes that will be missed: Include date, times, name of class, level where
             appropriate, location and the reason for the absence. When known, state the date
             teaching will be resumed by regular teacher.
        d. Where the substitute will find a lesson plan and attendance materials.
        e. Where the substitute teacher should leave materials: Attendance reporting is the
             assigned teacher’s responsibility. Check with the substitute to obtain necessary
             information.
        f. Report prospective absences at the earliest possible opportunity. Complete an
             Absence Statement For Adult School Teachers (see Appendix). Instructions for
             this form appear on the preceding page (Memo from the Adult School’s
             accounting technician regarding Absence Statements and Variable Time Sheets.)

        Allowed reasons for absences are:
        a. Employee Illness resulting in an absence of over three working days requires a
            physician’s statement with the reason for inability and length of inability. The
            physician’s statement with a return-to-work date is necessary to resume teaching.
            Medical, dental and similar appointments fall under this allowed reason for
            absence.

        b. Industrial Injury or Illness must be reported immediately to the administrative
           assistant for appropriate action. Workers’ Compensation may be involved. An
           extended absence may require a physician’s statement as above.

        c. Bereavement, Illness or Injury of an Immediate Family Member allows up to
           three days of paid leave. No sick leave is used to cover this leave.


                                             4
      d. Jury Duty absence must be supported by a copy of the summons or subpoena
         and verification from the Office of the County Clerk or Federal Court Clerk of
         service or appearance. Jury duty is a paid absence.

      e. Personal Necessity allows for seven days leave during a fiscal year. This leave
         is paid out of sick leave. In compliance with the Education Code Personal
         Necessity Leave shall be for a compelling reason. Pre-approval of Personal
         Necessity must be by the Director. An employee may use up to two days of
         Personnel Necessity for reasons of personal business which cannot be carried out
         at times other than a work day. The employee shall be required to state “Personal
         Business” as the reason for requesting the leave.

      f.   Other is an allowable reason for absence and is used to cover school business,
           staff development, conferences, etc. Specify the reason and include the name of
           any conference attended. This must be pre-approved by an administrator.

 II. SUBSTITUTE TEACHING
     Substitute teaching is arranged through the SMART Center office. Teachers may
     request a particular substitute, but the administration reserves the right to determine
     which substitute teacher to use for any assignment. Substitute teachers will be
     advised through the office of the assignment particulars. Substitute teachers are
     responsible for reporting attendance to the teacher of record. Where available,
     substitutes will be advised of lesson plan information. The substitute teacher must
     submit a Certificated Variable Time Sheet (see Appendix) for payment of salary. All
     categories on the variable are to be filled out. If information is left off the form,
     District Office may refuse to process the time sheet. Late submittal will result in
     delayed payroll receipt.

III. SICK LEAVE
     For every 19 hours of work, 1 hour of sick leave is earned. Unused sick leave carries
     forward from year to year. A summary of unused sick leave is provided twice a year.

IV.   RETIREMENT
      A new employee is given the alternative of coverage under Federal Social Security or
      California State Teachers’ Retirement System. A choice of STRS is irrevocable once
      teaching has begun except under stringent requirements.

      a. STRS service credit is given for the credited service hours of each school year up
         to the limit of full time as set forth in the contract. This allows part time teachers
         to accumulate service credits over several years to add up to the full time
         equivalent for a full year of service credits. Unused sick leave can be applied
         toward service credits upon retirement. The District Office or STRS on line
         service can supply full particulars on the operation of STRS. Your reported
         units of service are shown on your pay stub as the units of service for which you
         are paid your hourly rate. Yearly reports of service credit accrual are received
         from STRS. STRS also supplies a member handbook that more fully explains
         your rights under the plan.
      b. Information on Federal Social Security should be obtained through the Social
         Security Office.




                                           5
V.     SALARY STEPS are set by contract. Each year on the Salary Schedule
       represents one school year of teaching as a teacher primarily responsible for a class.
       Substitute teaching does not count toward salary steps. A maximum of one year’s
       credit can be earned in any school year.


VI.    BENEFITS
       District health insurance shall be offered pro rata to unit members who work twenty
       (20) or more hours per week. Eligibility for payment will be determined as follows:

             a. For persons regularly assigned to teach twenty-five (25) hours or
             more per week the employer contribution shall be a maximum of the current
             single individual Kaiser premium, whichever is less or the single individual
             premium rate of another District offered plan, whichever is less.

             b. For persons regularly assigned to teach twenty (20) to twenty-four
             (24) hours per week, the contribution shall be a maximum of three-fourths of
             the current single Kaiser rate, whichever is less or three-quarters of the single
             individual rate of another District offered plan, whichever is less.

             c. For persons regularly assigned to teach fifteen (15) hours to nineteen
             (19) hours per week the District will reimburse employee for the premiums
             paid by the employee who purchases his/her own medical plan one-half of the
             current single individual Kaiser premium rate of one-half of the maximum
             employer contribution rate whichever is less. The employee must submit
             documentation of the Plan and his/her payment of the premium.

             Any unit employee may elect to purchase, at his/her own expense, health
             insurance through the existing District policies. An employee who so elects
             must notify the District within thirty (30) days of being hired or request
             coverage during the open enrollment period.

             d. Cafeteria Plan: The District shall implement Internal Revenue Code
             Section 125, which would permit eligible employees to purchase certain
             health insurance and dependent care coverage.

VII.     CREDENTIALS
         All certificated staff are required to have a valid California Teaching Credential
         on file in the Adult School office prior to and at all times after starting an
         assignment in any class receiving state funding. Teaching of classes that are
         completely fee based does not require a valid teaching credential. It is the
         teacher’s responsibility to keep credentials current and to provide verification of
         any new or renewed credentials to the school’s administrative assistant.

         Effective January 1, 2007 all credential renewals will be online. Be sure the
         administrative assistant receives a copy of your renewal application for
         Temporary County Certificate purposes. You must also bring your renewed
         credential to the school’s administrative assistant.




                                          6
VIII. TUBERCULIN TESTING
      All teaching staff are responsible for maintaining current personal tuberculin test
      clearances. Renewal of clearance is due every four years. TB clearances are to be
      given to the school’s administrative assistant. Pay may be withheld if evidence of
      clearance is not presented.

IX.   PERMANENT STATUS
      This is controlled by California Education Code Section 44929.25. Generally it
      requires a minimum two-year probationary period of service in a tenure-generating
      assignment (defined as teaching over 18 hours a week for 75% of a school year.)
      Permanent status applies only to the number of hours assigned during the
      probationary period, not substituting or other non-assigned hours.

X.    LESSON PLANS
      Lesson plans provide continuity and structure for each class. They are insurance of a
      productive session when a substitute teacher is required. In some programs, you may
      be asked to keep copies of a lesson plan available for a substitute.

XI. CURRICULUM POLICIES AND DECISIONS
    Teachers are encouraged to create new curricula. Each new curriculum must be
    submitted to the program coordinator. All curricula must be approved by the Board
    of Trustees. New ideas may be submitted in an abbreviated form showing the goals
    and objectives.

XII. REIMBURSEMENT FOR APPROVED EXPENSES requires an
     approval by the program coordinator. The reimbursement is often contingent on
     special funds provided in the budget or through special grants. Consult with the
     program coordinator to determine applicability of reimbursement.

XIII. INTRA SCHOOL COMMUNICATIONS
      a. Voice Mail Requests for a personal voice mailbox should be made to the
         program coordinator.
      b. Mailboxes Each teacher is provided a mailbox in the SMART Center. ESL
         teachers are provided an additional mailbox in the teachers’ room, Room 31.
         Both mailboxes should be checked regularly for important information.

XIV. EMPLOYMENT OPPORTUNITIES All employment opportunities (new
    classes, vacancies, etc.) are posted in the Poplar campus teachers’ room, Room 31.
    Both mailboxes should be checked regularly for important information.

XV. RESIGNATION PROCEDURES
     Resignations must be in writing and as far in advance as possible to facilitate
     program planning. At least two weeks in advance (earlier if possible) and complete
     the following:
     a. Submit a written letter of intent including date of resignation and last day
         worked.
     b. Turn in computerized completed attendance sheet.
     c. Turn in Absence Statement for absences during the final month.
     d. Turn in Variable Time Sheet for workshop attendance, etc.
     e. Return classroom and/or file cabinet keys to program coordinator.
     f. Return library materials and audio-visual equipment.


                                         7
g. Return textbooks and teacher’s editions to program coordinator.
h. Return books and videos to the County Office of Education.
i. Make sure the school’s administrative assistant has your current address and
   phone number.




                                   8
C. STUDENT SERVICES
   1.   ENROLLMENT
        Enrollment is administered through the SMART Center except for off site ESL,
        Adults with Disabilities and Parent Ed. Registration for Older Adults can be
        managed by the teacher or at the SMART Center front desk. Registration Form 375C
        (see Appendix) is used to register students at the beginning of a new class, for all
        students who join an ongoing class, and in some instances at the beginning of the
        fiscal year. The form must be returned to the SMART Center as soon as possible.
        Note: There is a copy to give to the student.

        When an ESL student is transferred laterally or up or down, the transfer must be
        recorded on the Promotion and Transfer Form, Form ATP, (see Appendix). The
        transferring teacher must discuss any prospective transfer with the receiving teacher,
        complete the form giving a copy to the receiving teacher, and deliver a copy to the
        main office.

   2.   CALL BACK LISTS
        No waiting list for specific classes is maintained. A prospective student can request
        placement on a call back list which may result in a call to announce a class vacancy,
        or in some cases, the start of an additional class when sufficient students are on the
        list and the school has not already reached its student enrollment cap.

   3.   STUDENT ABSENCES
        Student absences are reported under attendance procedures (page 13.) Student
        attendance is the key to our financial viability. Without students we have no
        revenue! Every teacher is expected to do his or her part to encourage student
        persistence. Teachers are encouraged to follow up on students who do not return to
        class. Sometimes a simple phone call or post card from the teacher is enough to
        encourage a student to return. Classes with limited enrollment are subject to
        cancellation.

        Each program has its own absence policy that determines the point at which a student
        may be dropped for unexcused absences. Check with the program coordinator for
        specifics. As part of orientation, students should be asked to advise their teacher of
        expected absences.

   4.   CHANGE OF CLASS TIME/LOCATION
        Under atypical situations (make-up classes for an absence due to illness, a planned
        absence, a class cancelled by the faculty, a one-time change of class time or day) a
        teacher is to complete Form #395, Request Temporary Change to Class
        Date/Time/Location/Room (see Appendix). Contact the program coordinator for
        information about completing the form for these types of situations.

   5.   BOOKSTORE
        All textbook sales are sold through the Adult School bookstore at the main
        information desk in the SMART Center during regular business hours.

   6.   LOST AND FOUND
        Lost and found is located at the main information desk in the SMART Center. It is
        open during regular business hours.


                                            9
7.   COMPLAINT PROCEDURES
     Student complaints are to be directed to the program coordinator. The teacher is to
     provide any relevant information to the program coordinator.

8.   STUDENT IDENTIFICATION CARDS
     For a $10 fee photo identification cards are provided to currently enrolled students
     with a minimum of 40 hours of class attendance. Dates and times for processing will
     be announced each session.

9.   STUDENT COUNCIL
     Poplar campus provides student council activities for both morning and evening
     programs. Student body officers are elected yearly. Each ESL class elects two
     representatives to the council. Issues of general interest to students are discussed and
     reported on in the classroom by the representatives.




                                         10
D.   SUPPORT SERVICES
     1.   COUNSELING
          Counseling is provided in the form of academic advising for students who
          wish to pursue a GED certificate, high school diploma, or basic skills brush
          up. Limited vocational counseling is also available. Students should make an
          appointment by phone (650-558-2116) or in the SMART Center at the front
          information desk during office hours. Student advising and referral services are also
          available, as needed, to ESL students at Poplar and Foster City sites.

     2.   SUPPLIES AND INSTRUCTIONAL RESOURCES
          a. Photocopy: Photocopiers are available for instructional materials. Copies are
             expensive and should be used judiciously. Photocopy machines are located at the
             Foster City ESL site, in the lobby of the SMART Center and in Room 31.
             Teachers should become knowledgeable as to how to operate the machine, load
             paper into the copier, and clear paper jams. Machines should be left in working
             order at the end of copying. Any problem with a machine should be reported for
             repair to the school’s administrative assistant in the SMART Center or to the
             program coordinator’s secretary in Room 28.

              The district does not sanction illegal use or duplication in any form. Employees
              who violate copyright laws do so at their own risk and may be required to
              reimburse the District in the event of loss due to litigation.

          b. Books: Text selections should be discussed with the program coordinator. Class
             sets of textbooks can be supplied as budget considerations allow. Class sets must
             be labeled and remain in the classroom under lock and key when not in use. They
             cannot be written in. The form for requesting class sets, San Mateo Adult School
             Request Card, is included in the Appendix. It requires the approval of the
             program coordinator. Purchase takes up to several weeks, so please plan ahead.
             Be sure to request books for student purchase where appropriate. There are no
             refunds on books.

          c. Audio/Visual: Audio/Visual materials are to be used only as instructional tools.
             The U.S. Copyright law permits in class performance as long as the showing is
             part of “face to face” instruction and not presented for recreational or
             entertainment purposes. Audio/visual equipment not available in the classroom
             can be ordered at least one week in advance of use. Requests are directed to the
             program coordinator.

          d. Miscellaneous Supplies: Standard classroom supplies are available in Room 31
             for ESL classes. For other programs, see your program coordinator. No
             consumable student supplies are furnished.

     3.   COMPUTER SERVICES
          Teachers who use any of the Adult computer labs must schedule an appointment with
          the vocational coordinator regarding use policies, access, network/printing
          procedures, security options, etc. Teachers are expected to follow the Adult School



                                             11
     guidelines regarding appropriate use issues. Absolutely no pornographic materials are
     to be viewed. The computers are for educational use only.

     Access
     The Adult School site coordinator normally opens classrooms for use. It is important
     teachers arrive on time to their assignments in the computer labs. Remember,
     students are not allowed in any classroom unless an instructor is present. The
     computer lab is only available during the assigned class periods. Students may not
     enter the lab unless their instructor is present.

     Student File Storage
     Data is to be stored on the student data diskettes and NOT computer hard drives. The
     Adult School cannot count on the other teachers to prevent altering of student
     materials stored on the hard drives or that any computer may “crash,” destroying the
     student’s data.

     Skylab
     The Skylab is open to ESL classes during regular class hours. Teachers can sign up
     for a time slot in advance. The sign up sheets are on a clipboard on the wall near the
     door in Room 31. ESL students can also use the Skylab during open lab times.
     Students may NOT enter Skylab unless a teacher or designated assistant is present,
     even during open lab hours.

     Classroom Computers
     The same rules apply to classroom use of computers. Teachers are expected to
     monitor the use of classroom computers. The same rules apply as to file storage and
     hard drive storage.

4.   COLLECTION OF FEES AND COSTS
     All fees for classes and textbooks are collected through the SMART Center. The
     instructors for Older Adults in the field handle the senior pass donation or it can be
     handled at the front desk of the SMART Center. Cash (no bills larger than $20.00),
     personal check, money orders, Visa and Master Card are accepted for payment. Fees
     for materials or lab fees in some classes may be collected by the instructor. In such
     cases, receipts should be given to the students and clear records kept. Returned
     checks will be charged an added fee. Continuing in any program is contingent on
     receiving full and valid payment. Refunds are only made if a class is cancelled.

5.   PROFESSIONAL ORGANIZATIONS
     Staff are encouraged to take advantage of professional organizations. Information
     will be posted in staff lounges and distributed through staff mailboxes. The school
     web site at www.smace.org lists some organizations. Free access to California Adult
     Education website “OTAN” is available at www.otan.dni.ca.us.

6.   STAFF DEVELOPMENT
     Continued professional growth and development are encouraged by the
     administration. Watch the bulletin boards and mailboxes for information as to
     potential opportunities.




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7.   PERSONNEL DIRECTORY
     Personnel directory is published annually. Notify the school’s administrative
     assistant of any change of relevant information as soon as possible. Listing of
     personal address and phone is subject to restriction by each individual teacher.
     Verification of information and restriction to publish is provided on an annual
     basis.

8.   PARKING ON THE POPLAR CAMPUS
     Parking is limited to the teachers’ designated parking areas. A parking permit
     is required. When on site parking is full, off site street parking is available.




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E.        CLASSROOM PROTOCOLS AND PROCEDURES
     1.    CLASS INSTRUCTIONAL SCHEDULES
           a. Hours: Teaching responsibility is for the entire assigned hours of a particular
              class. Consult the program coordinator if there is any question.
           b. Breaks are scheduled in morning and evening ESL classes. Scheduling of any
              additional break must be arranged with the program coordinator prior to the
              class.

               Substitute teachers and regular teachers are not paid for, and student attendance
               is not counted for, any break period. Morning break is from 10:30 a.m. until
               10:45 a.m. and evening break is from 8:00 p.m. until 8:10 p.m. on the Poplar
               campus. Teachers are to be in class and teaching during the entire scheduled class
               time.

     2.    ATTENDANCE PROCEDURES
           Attendance procedures are set out in detail in the Appendix, ASAP Hints, on the page
           preceding the Attendance Form. Attendance is taken daily and reported on this form.
           Please review this section before completing attendance forms. A class may be
           cancelled if it fails to meet minimum student enrollment or fails to maintain sufficient
           attendance. See the program coordinator for minimum requirements for a particular
           class. The attendance form is regularly placed in each teacher’s box. Correct
           attendance reporting is necessary to obtain state funding and to insure continuance of
           any class.

     3.    CLASSROOM ENVIRONMENT
           Adult School is a guest at off site locations. It is the teacher’s responsibility to
           leave the classroom in the same condition as upon entry. At the end of class the
           doors and windows are to be locked. As part of a professional teacher’s approach to
           his/ her class and students, never lose sight of your primary focus – the student.
           Allow sufficient time to handle routine preparation prior to the start of class.
           Providing a consistent, high quality educational program is the lifeblood of the Adult
           School.

     4.    CLASSROOM MANAGEMENT
           The classroom teacher is responsible for providing a safe and nurturing environment
           for learning. The behavior of disruptive students should be handled quickly. Notify
           the administration or program coordinator of any problems. In some settings site
           supervisors are available for immediate assistance. Currently, a site supervisor is
           assigned to the Poplar campus.

     5.    FOOD AND DRINK
           Food and Drink are not allowed in classrooms except under special circumstances,
           such as parties or when food and drink are part of the instruction. No metal utensils
           are allowed in the concurrent high school program.

     6.    RECYLING Recycling is specifically encouraged. Please encourage the use
           of the largest possible beverage containers and appoint a recycling monitor for
           all parties. Contact your program coordinator for further clarification. A set of
           reusable plates is available in the ESL office.


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7.    GUEST SPEAKERS
      Guest Speakers are encouraged as an augment to the instructional program. Advance
      approval by the program coordinator is required. Consider the value of joining with
      other classes for the guest appearance.

8.    SHARED CLASSROOMS
      Shared classrooms are common both with other Adult School teachers on the main
      site, and off site with other service providers. The personal touch always aids in
      smoothing out the inevitable differences in style of use of a classroom. Non-adult
      school sites require the room be returned to its pre-class condition.

9.    TESTING AND EVALUATION PROCEDURES
      Testing and evaluation of student progress is required in all state-funded classes.
      Purely fee-based classes do not require testing or evaluation. All prospective students
      are given placement tests to determine the appropriate academic program for High
      School Diploma, GED Preparation, and ABE (Basic Skills Brush Up). Oral and
      written placement testing to determine appropriate level of instruction is given to all
      incoming ESL students to determine level of instruction. CASAS standardized tests
      are given to ESL students five times a year.

10.   FIELD TRIPS
      Field Trips are encouraged when they augment the instructional program. Teachers
      must complete a REQUEST TO TAKE A CLASS ON FIELD TRIP Form (see
      Appendix). It must be signed and approved by an administrator prior to the field trip
      date.     Discuss the proposed field trip with the program coordinator prior to
      submitting the form for approval. Buses are available for day field trips where no
      conflict in time arises and as warranted by the size of the class and the distance to be
      transported. Some field trips may incur bus usage fees. This must be approved by the
      Director or Assistant Director. Meeting at the field trip site instead of school is
      encouraged. Non-school bus transportation by students is not to be arranged by the
      teacher or under the teacher’s supervision.

11.   KEYS
      Keys for file cabinets and storage cabinets are available from the program
      coordinator. Keys may not be duplicated and may not be lent to students. Classroom
      keys are not provided.

12.   VISITORS
      All visitors are to be directed to a member of the administrative staff. Visitors can be
      prearranged with your program coordinator. The presence or absence of any student
      should not be disclosed to a visitor without prior administrative approval.

13. TECHNICAL EQUIPMENT
    Each ESL classroom at the Poplar site is provided with television, VCR equipment,
    and computer with printer. Classrooms at other locations are provided with
    equipment as available and within space limitations.




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F.        CLERICAL OFFICE PROCEDURES
     1.     PAYROLL PROCEDURES
            For certificated teachers the payroll cycle of the Adult School results in payment on
            the last working day of the month for the previous month ( i.e. January hours are paid
            on the last day of February). Timely delivery of completed attendance reports and
            variable time sheets is necessary for timely payment of services. Delay in submitting
            these forms may result in delay of pay. Payroll is done on a monthly basis. Paychecks
            are received at the Adult School on the last working day of the month. Those
            paychecks marked “U. S. Mail” will be mailed by 11:00 a.m. of that day. The
            paychecks marked “Pick Up” will be ready for pick up from 9:30 a.m. to 11:00 am.
            Checks not picked up by 11:00 a.m. will be put in the mail.

     2.     OFFICE HOURS
            Office hours are Monday through Thursday from 8:00 a.m. to 9:00 p.m. and Friday
            8:00 a.m. through 4:00 p.m.

     3.     PERSONNEL INFORMATION
            Personnel information is not available for distribution without authorization of the
            teacher.

     4.     CHANGE OF ADDRESS AND/OR TELEPHONE NUMBERS
            Change of address and/or telephone numbers need to be reported to the
            administrative assistant as soon after a move as possible. If not, there can be a delay
            in receiving your paycheck. (A copy of the form to be used is in the Appendix.)




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G.    HEALTH AND SAFETY
     1.   ABUSE REPORTING
          a. Child Abuse – California Penal Code Section 11166.5 requires any child care
             custodian who knows of, or suspects, that a child within the scope of his/her
             employment has been abused, is obligated to report the incident to a child
             protective agency immediately and to send a written report regarding the incident
             within 36 hours of receiving the information. All teachers are considered
             childcare custodians under this code section. Any reportable information should
             be immediately communicated to the program coordinator or administrative
             personnel.

          b. Dependent Adult Abuse – California Welfare and Institutions Code Section
             15632 requires care custodians who have knowledge of or observe a dependent
             adult in his/her professional capacity or within the scope of his/her employment
             who he/she knows is a victim of physical abuse, or who has injuries under
             circumstances which are consistent with abuse where the dependent adult’s
             statements indicate, or in the case of a person with developmental disabilities,
             where his or her statements or other corroborating evidence indicates that abuse
             has occurred, to report the known or suspected abuse to an adult protective
             services or a local law enforcement agency immediately or as soon as practical
             by telephone and to prepare and send a written report within 36 hours of
             receiving the information concerning the incident. Employees of educational
             institutions are considered to be care custodians covered by this provision.

     2.   ACCIDENT PROCEDURES
          All accidents, whether student, faculty or visitors, must be reported at once to
          the Adult School office. Student accidents are to be reported on Form 130,
          Student Accident Form, available from the school’s administrative assistant and
          are to be turned in to the school’s administrative assistant on the same day as the
          accident. All accidents require reporting of the name, age and address of the injured
          party, description of accident and injury, medical treatment given by any provider,
          names of any witnesses. In the case of a serious accident or illness call 911 and
          notify the director, assistant director or administrative assistant immediately. It is
          inadvisable to transport any ill or injured person. Wait for qualified help.

     3.   EMERGENCY PLANS AND DRILLS
          Familiarize yourself with your site’s emergency plan specifics including your
          responsibilities to both students and facility. These can include first aid,
          communications, search and inspection, inspection of utility lines and shut down
          procedures. All rooms in a district school site have an emergency kit and flashlight.
          Every classroom is to have a posted evacuation plan. Teachers need to periodically
          review emergency procedures with students, including:

          a. What to do in case of emergency
          b. What areas of the room might be dangerous
          c. How and when to duck and cover
          d. How to evacuate the room safely and where to assemble. At the time of
             any evacuation, teachers must bring their class list and take attendance in
             the assembly area. Teachers are encouraged to be familiar with basic first
             aid and CPR.


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H. RECOGNIZED EMPLOYEE ORGANIZATION REPRESENTING
   ADULT SCHOOL TEACHERS
   The San Mateo Adult School Federation of Teachers represents the Adult School faculty in
   negotiating all matters of compensation and working conditions. They may be reached by
   mail at P. O. Box 117105, Burlingame, California, 94010. A copy of the current contract is
   available on request from the school’s administrative assistant and is also on the Adult
   School’s website, http://www.smace.org.




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I.   APPENDIX…………………………………………….……………………………
     1.                                                             Locations…………………
     http://www.smace.org/locations.html……………………………………………………….
     3. Forms…………………………………………………………………….………..
     4. Clerical and Administrative Staff Positions, E-Mail and Phone Extensions……...




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