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Guidance notes for completing the RedR application form

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Guidance notes for completing the RedR application form Powered By Docstoc
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                                   Guidance Notes
                                   For Standby Register Application


RedR aims to have an accurate and transparent assessment of its registered members. Key data provided by you will be checked with
your referees and by the interview panel and regularly reviewed thereafter. With your agreement selected data will be held on our on-
line web site for access only by approved personnel.

Please complete each section of the application form in full, preferably electronically by editing the Word document file (save it with
a new file name) or by writing clearly in black or blue ink.

Below are a few guidance notes to help with some of the sections:

Your name:
To avoid confusion, please indicate the name which you use most often and which you are known as, which should be the same as the
name on your CV sent with this application form. We only want to have one file for you on our database!

Your Profile:
Please write a few sentences which you feel best describe you, your area of professional skills etc. A sample character profile is given
below:
Logistician from fire service background with strong management, organisational and problem-solving skills. Good
awareness of humanitarian issues and cultural differences. Overseas experience in India developed a strong interest in relief.
Good team member with leadership abilities.

Competency Profile:
The competency profile describes one’s ability to carry out tasks. Please read the following notes carefully and grade yourself
accordingly.

Please be honest and do not over-rate your competencies.

Do not grade yourself on each competency. Only grade yourself on competencies you not only have professional abilities in but
are also willing to perform as a main task while on assignment.

The Competency Profile has two sections: Core and Specialist.
Core Competencies
Core competencies are the qualities and attributes that complement functional competencies. These are:
 Management and Supervision Experience which include skills required to manage people, resources or technical projects or
    programmes at different levels.
 Language skills.
 Computing skills.
Please use competency definitions and ratings below as a guide.

Specialist Competencies
These are functional competencies required by humanitarian relief agencies. They are very broad categories, so if you are a specialist
in a particular area within a category, please highlight your specific skill area in the ‘Areas of Specialisation’ box or your written
profile above. One main competency is sufficient to be considered for the Register.
Please use the descriptions and competency ratings from page 3 onwards as a guide.


Definitions
Definition of Managerial and Supervisory Experience:
Team Supervision           Supervise workforce, recruit staff & plan work pattern.

Project Management            Manage the design, cost, logistics, budgets, staff, implementation and
                              evaluation of a project.
Programme                     Set-up and manage agency strategy and programmes. Experience of
Management                    managing and coordinating several concurrent projects.

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 Definitions of Functional and Managerial Competency Levels:
 Level       Definition
 0           No working skills
 1           Some theoretical knowledge and basic working skills. Able to have a go at a basic level and shows
             awareness of safe limits.
 2           Good broad theoretical knowledge and working skills in some fields within the competency category. Able
             to deliver at reasonable level in some areas of the competency.
 3           Able to perform at good professional level across the competency. This includes good theoretical
             knowledge of whole competency category, good practical experience of various fields within the category
             and an ability to and experience of supervising others.
 4           Able to perform at high level and in senior post across most of the competency. Competent both
             theoretically and practically across whole category, backed up by significant work experience.
 5           Capable of operating at the highest level in this category. Classified as Specialist in this field.

 Definitions of Language Skill Competency Levels:
 Level       Definition
 0           No skills
 1           Survival only
 2           Able to communicate verbally, very basic reading and writing ability.
 3           Good spoken ability with basic reading and writing working ability
 4           Good all-round working ability.
 5           Fluent all-round

 Computing
 Category of programme
  Add any other categories of programme in which you have experience at a minimum level 3.
 If you have experience of specialised programmes at a minimum of level 3, which are relevant to your principal area(s) of
 competence, this should be noted in your profile (for example accountancy packages for an accountant etc.).
 Level       Individual categories                          Overall
 0           No skills                                      No skills
 1           Limited skills and would need further          Limited skills in only a few categories
             training to use with any confidence
 2           Able to use elementary functions only          Able to use elementary functions in only a few categories
 3           Able to use all common functions               Able to use all common functions in word-processing,
                                                            spreadsheet, database, email and internet access
                                                            programmes
 4           Able to use full range of functions            Able to use a full range of functions in a wide range of
                                                            categories
 5           Able to use full range of functions and        Able to use full range of functions and
             customise/programme as required                customise/programme in a wide range of categories

Referees
Please give the names and addresses of two people with whom you have worked during the past two years. One should have a good
understanding of your professional skills (such as your manager or employer) and the other referee should be a work colleague who has
a good understanding of your personal qualities, who will provide references on your behalf.
Please supply an email address where possible. We will contact these people directly, but you should ask them to reply promptly.
We do not accept references from spouses, partners, close relatives, or people living at the same address.
The Selection Process:
Having received your application, we will contact you within a couple of weeks to let you know if your application has been accepted
for interview.




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Specialist Competencies
Accountancy & finance
   Set up and monitor book-keeping and cashiering systems (including computerised systems) for petty cash, payroll,
    payments to suppliers etc.,
   Develop and monitor financial controls and systems (cash handling and authorisation procedures, reconciliation of bank
    accounts etc.)
   Manage cash flow, accruals, bank accounts and assets; prepare reports for management and headquarters; close
    accounts; manage grants made to implementing partners; prepare for audits
   In collaboration with project and programme staff: prepare budgets; monitor expenditure against budgets; and review
    budgets
   Prepare budgets for donors; monitor and report expenditure against these budgets; ensure available funding covers
    project and programme budgets
   Provide training for non-financial staff in financial procedures etc.
   Identify financial staffing needs; recruit, train and manage financial staff
   Ensure security of assets, records, negotiable items and cash including insurance where required

                                                       Assessment of overall competency (0 - 5):

Administration, office management & personnel management
   Plan and control office management procedures and activities, including financial matters;
   Identify staff needs, interview, select and recruit staff, prepare and agree terms and conditions, draw up staff contracts
    including legal and statutory requirements;
   Identify staff competencies; appraise and monitor staff performance; support staff development; implement disciplinary and
    grievance procedures; implement and review salary structures.
   Prepare and present management information to facilitate decision making;
   Contract for the supply of resources and services;
   Facilitate compliance with legal and regulatory requirements.
   Manage insurance, health and safety, and security procedures
   Disseminate information to field team & HQ

                                                       Assessment of overall competency (0 - 5):

Advocacy, rights, diversity specialists
   Demonstrate an understanding of geopolitical issues & international relations at high level;
   Aware of benefits of diversity and human rights based approaches to relief and development;
   Experience of culturally considerate negotiation and mediation;
   Promote rights and needs of targeted or marginalised populations;
   Develop and implement projects for oppressed populations or individuals;
   Familiar with methods for assessing needs and measuring progress in the well-being of targeted populations;
   Implement culturally sensitive trauma counselling;
   Familiar with legal instruments to protect legal, human and women’s rights in various cultural contexts.
   Aware of security issues

                                                       Assessment of overall competency (0 - 5):




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Civil, building, shelter & site planning
   Assess damage, design and manage repair and reconstruction programmes for buildings affected by natural and
    manmade disasters
   Assess needs, design and manage programmes using appropriate types of shelter and building techniques for the
    construction of family, communal and institutional buildings/shelter etc. within displaced, non-displaced and returnee
    populations
   Evaluate options, design, initiate and manage programmes for the temporary settlement of displaced populations including
    site planning of refugee camps, support to host families, migration/return programmes etc..
   Design and implement plans for flood protection.


                                                        Assessment of overall competency (0 - 5):

Community mobilisation
   Analyse and understand societal structures, recognise formal and informal roles, relationships and networks in a
    community
   Mobilise a community through existing structures
   Community participation abilities;
   Help community members to identify and discuss social/cultural aims versus political/economic objectives
   Develop community driven/led practices which promote community self-reliance and capacity building
   Encourage benefits of acceptance and participation of all members of the community
   Articulate relationship between poverty and development

                                                        Assessment of overall competency (0 - 5):

Electricity generation & supply
   Plan, set up, operate and maintain temporary electrical generation, distribution & supply;
   Plan, set up, operate and maintain major urban supplies – generation, transmission and distribution;
   Demonstrate experience of high voltage distribution, repairs and maintenance;
   Familiar with domestic & public wiring systems;
   Experience of setting up and operating of alternative methods (solar, wind, water).

                                                        Assessment of overall competency (0 - 5):

Environmental management
   Carry out environmental impact assessment survey;
   Design environmental management system;
   Assess and manage soil erosion;
   Assess and manage deforestation;
   Assess pollution hazards and implement control measures

                                                        Assessment of overall competency (0 - 5):




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Food security, agronomy & agriculture
     Assess access and entitlement to food
     Assess coping strategies
     Assess impact of current food distributions, health services, water and sanitation, educational system, social organisation
      and taboos, feeding practices etc.
     Assess needs in terms of agricultural inputs, food aid, income support/generating activities etc.,
     Design (including targeting strategies) and manage interventions such as:
    •      seed and tool distributions
    •      agricultural extension services
    •      food distribution programmes
     Identify, collect and monitor key indicators of food security (malnutrition, population displacement, market prices etc.)
     Agricultural and livestock extension
     Livestock management and animal husbandry;
     Land Assessment;
     Soil analysis;
     Analysis of crop water requirements;
     Knowledge of crop protection and rotation methods

                                                          Assessment of overall competency (0 - 5):

Information, public relations & media
   Manage public relations programmes and activities;
   Manage reputation of organisation (spokesperson); representation
   Produce press releases;
   Develop PR proposals / strategy;
   Manage media relations / liaison;
   Plan and control events and promotions;
   Take part in television, radio and press interviews.
   Formulate procedures for dealing with the media;
   Gather and disseminate information to staff, HQ & interested parties;

                                                          Assessment of overall competency (0 - 5):

Information technology
   Assess needs, specify, install, troubleshoot and proved technical support for computer hardware and software including:
    networks, internet connections, email and data systems and interfaces with radio & telecommunications equipment
   Assess and minimise interference between computer and radio equipment
   Train staff in use of hardware and software including health and safety issues and produce supporting documentation as
    required

                                                          Assessment of overall competency (0 - 5):

Institutional & organisational development
   Understand organisational issues in, particularly in countries outside your own;
   Understand vision of organisation and be able to develop strategy;
   Understand and analyse the institutional context (ie legal, political, cultural and donor frameworks)
   Build capacity of organisational systems and management structures;
   Represent, promote policies and improve effectiveness of local partner organisations;
   Ability to work with or within heavy bureaucracy
   Improve links between partner organisations and other agencies

                                                          Assessment of overall competency (0 - 5):




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Logistics
   Draw up, specify, tender, negotiate, award and oversee supply contracts
   Transport goods and materials by land, sea and air using:
    •    contractors
    •    vehicles, boats or aeroplanes managed directly
   Manage vehicle fleet, (selection of appropriate vehicles, mileage logging, maintenance, control of fuel supplies etc)
   Clearing and handling goods and materials at land borders, ports and airports (bills of lading, customs clearance etc.)
   Receive, store and despatch goods and materials (stock control, pest control etc.)
   Distribute goods and materials to final beneficiaries
   Set up and manage tracking and reporting systems
   Assess, implement and manage security measures

                                                           Assessment of overall competency (0 - 5):

Mechanical plant including vehicles
   Select and specify mechanical plant;
   Operate and maintain engines (petrol and diesel), mechanical plant (compressed air, belt and shaft drives, grinding mills
    and generators etc.);.
   Specify and design pumping plant, vehicles and other mechanical plant.
   Manage and supervise a workshop
   Implement safety and security procedures relating to mechanical plant.

                                                           Assessment of overall competency (0 - 5):

Mechanical & building services engineering
   Plan, install, operate and maintain building services - air conditioning, heating, ventilation, refrigeration;
   Install, operate and maintain hospital equipment;
   Install and commission capital equipment, rotating machines, industrial machinery;

                                                           Assessment of overall competency (0 - 5):

Mine & unexploded ordinance clearance
Do not complete this section unless you have recognised qualifications in this field

                                                           Assessment of overall competency (0 - 5):

Needs assessment
   Rapidly collect and analyse information using wide range of techniques (internet, PRA, CAP etc.)
   Understand key issues in humanitarian relief (human rights, standards, mandates, political, etc.) and how they relate to
    individual emergencies
   Identify key needs of affected populations and how best these can be met
   Evaluate and monitor response of disaster affected populations, governments, national and international organisations etc.
   Write concise reports with clear recommendations
   Prepare project proposals including for instance logical planning frameworks

                                                           Assessment of overall competency (0 - 5):




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Radio telecommunications
   Identify needs and specify appropriate telecommunications equipment for voice and data transmission including:
    •    land lines, HF, VHF, UHF, satellite etc.
    •    antennas
    •    mobile units, base stations, repeaters and networks
    •    interfaces with computers, internet etc.
   Assess power requirements for telecommunications equipment and specify suitable power supplies
   Install and commission equipment
   Assess and minimise interference between computer and radio equipment
   Train staff in use of equipment including health and safety issues and produce supporting documentation as required
   Negotiate permits for telecommunication equipment from competent authorities

                                                          Assessment of overall competency (0 - 5):

Roads, airstrips and bridges
   Prepare strategy and detailed plans for provision of transport needs;
   Knowledge of techniques for construction in swampy, mountainous or difficult terrain;
   Carry out topographical surveys.
   Assess viability, plan and implement labour intensive construction methods;
   Assess design of paved and unpaved roads;
   Assess design of bridges;
   Construct or repair paved and unpaved roads;
   Construct or repair different types bridges using different materials –ie Structural Steel, Steel Truss, Reinforced Concrete,
    Masonry, Timber;
   Assess culverts and vented fords;
   Assess design of paved or unpaved airstrips;
   Construct or repair paved or unpaved airstrips;
   Experience of identification of appropriate construction methods taking into account constraints, available local expertise,
    substandard materials etc;

                                                          Assessment of overall competency (0 - 5):

Sanitation
   Understand role of sanitation in improving and sustaining health
   Understand sanitation needs of individual households, public areas, institutions etc. referring to local and international
    standards and guidelines (WHO, Sphere etc.)
   Design, assess, rehabilitate, construct, set up, operate and ensure maintenance of
    •   excreta disposal systems
    •   refuse disposal systems
    •   drainage systems
    •   vector control programmes (rodents, insects etc.)
   Understand both social and technical issues in above
   Ensure sanitation improves and sustains health (hygiene promotion, distribution soap & buckets etc.)
   Work with other teams (especially water supply and distribution) to ensure full impact of sanitation on health
   Identify and monitor key indicators of health impact (morbidity, mortality etc)

                                                          Assessment of overall competency (0 - 5):




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Security
   Understand key issues in humanitarian relief and how they relate to security (human rights, standards, mandates, political,
    etc.)
   Analyse political, historical, social and economic context
   Assess threats, vulnerability and risks
   Understand full range of security strategies
   Develop security management plans
   Devise security plans and procedures under ‘normal’ working conditions
   Devise evacuation plan or security procedures in a case of emergency.
   Collect and disseminate information
   Demonstrate tact, diplomacy and cultural sensitivity

                                                          Assessment of overall competency (0 - 5):

Training & staff development
   Identify individual and organisational learning needs;
   Prepare and develop learning resources and methods;
   Implement training programmes, convene training events;
   Set course and session aims and objectives;
   Identify suitable course contributors;
   Facilitate learning in groups, mentoring, coaching, on-the-job training and self-study;
   Evaluate training and staff development activities;
   Update training content and materials to reflect changing external environment which may affect training needs;
   Administrate training events

                                                          Assessment of overall competency (0 - 5):

Water sources
   Carry out surveys (hydro-geological and other) to locate exploitable ground water sources
   Assess and develop:
    •   ground water sources (springs, hand-dug wells, bore holes) including well drilling
    •   surface water sources (lakes, rivers, streams, rainwater harvesting) including intake structures, spring capping etc.
   Specify, install and commission mechanical and electrical equipment (pumps, motors, control panels etc.)
   Train staff in operation and maintenance
   Assess water quality and suitability for intended use
   Assess, repair, design and construct dams

                                                          Assessment of overall competency (0 - 5):

Water supply & distribution
   Understand role of water in improving and sustaining health
   Assess quantity, pattern and quality of water supply requirements (household, institution, irrigation etc.) referring to local
    and international standards and guidelines (WHO, Sphere etc.)
   Design and construct, assess and rehabilitate, operate, maintain, train staff and/or users for:
    •   water treatment and storage facilities
    •   water transmission and distribution systems including leak detection
   Understand social and technical issues in above
   Specify and install necessary mechanical and electrical equipment (pumps, motors, control panels etc.)
   Investigate, repair and control leaks on water transmission and distribution systems
   Ensure water is used to improve and sustain health (hygiene promotion, distribution soap & buckets etc.)
   Work with other teams (especially sanitation) to ensure full impact of water supply on health
   Identify and monitor key indicators of health impact (morbidity, mortality etc.)

                                                          Assessment of overall competency (0 - 5):



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