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									The Methodist Church
  Plymouth & Exeter
       District




          Stationing Preparation for
          September 2011
              Stationing
         For September 2011


a. Review Process for Extensions   b. When Ministers are on the move


              Timetable                       Preparing Profiles

       The Invitation Committee             The Matching process

             Consultation                         The Visit

         At the Circuit Meeting
   Download all documents relating to Stationing
    from: www.pemd.org.uk/stationing.php
  Stationing for 2011 -part 1
The Timetable – for extensions
Please note
     the Invitation process is managed by Circuit
      Stewards NOT by ministers
     that there is more dissatisfaction among
      ministers about the reinvitation process than
      on any other matter.
Please follow the guidelines and do not vary the
  process

The Lay Stationing Rep and Chair are always ready to
  advise you
  Stationing for 2011 -part 1
The Timetable – for extensions
Spring 2010 Circuit Meeting appoints Invitation
 Committee
     Stationing for 2011 - part 1
     The Invitation Committee
       Preparing for the task

• Appointed by the Circuit Meeting
• carefully considered - with representative balance
• needs to have the confidence of the Circuit
  Meeting and the Circuit as a whole
• Circuit Stewards are its agents and will be involved
  in contact with local churches and with the District
• Ministers leaving the circuit should not be part of
  the Invitation Committee
 Stationing for 2011 – part 1
The Timetable – for extensions


  • Spring 2010 Circuit Meeting appoints Invitation
    Committee

  • Discernment Conversations begin after
    tonight's meeting
        Stationing for 2011- part 1
        The Invitation Committee
             Preliminary work
•    Initially meets with (care taken to avoid
    consultation during a Sabbatical)
    –    Superintendent,
    –    the minister involved in the review,
    –    other ministers
    –    and members of the Circuit Leadership Team
• Discusses the appointment under review in the
    light of Circuit Policy
•   The Invitation Committee should consider what
    questions it wishes to ask of local churches (see
    Good Practice Guide for ideas)
         Stationing for 2011- part 1
         The Invitation Committee
              Preliminary work
•    Initially meets with (care taken to avoid consultation during a
    Sabbatical)
     –     Superintendent,
     –     the minister involved in the review,
     –     other ministers
     –     and members of the Circuit Leadership Team
• Discusses the appointment under review in the light of Circuit Policy
• The Invitation Committee should consider what questions it wishes to
    ask of local churches (see Good Practice Guide for ideas)
• Ministers reviewing appointment also find help in
    Good Practice Guide
•   Agrees who will be consulted and clarifies what will
    be asked (NO VOTES!!)
•   Time limit for consultation should be agreed
    Stationing for 2011 – part 1
   The Consultation Process – 1
Circuit Stewards are responsible for seeking information,
  receiving feedback and reporting their findings to the
  Invitation Committee
• Churches for which a minister has pastoral charge
  must be consulted
   – ALL churches are consulted when the
     Superintendency is under review
• Consultation is delegated to the Church Stewards in
  each local church. They need to be carefully briefed as
  per the Good Practice Guide
 Stationing for 2011 – part 1
The Consultation Process – 2

 • In an LEP, partners must be fully informed and
     involved in the process alongside the County
     Ecumenical Officer
 •   Where a minister is involved in ministry
     beyond the local church, and this is a
     recognised part of an appointment (eg school,
     prison, hospital chaplaincy) appropriate
     consultation should take place
 Stationing for 2011 – part 1
The Consultation Process – 3
• Church Stewards must keep a note of those who
  have been consulted and the offices they hold
• If Circuit Stewards consider the consultation to
  have been insufficiently representative they can
  pursue further consultation
• The Invitation Committee formulates a proposal to
  take to the Circuit Meeting. They prepare a
  ‘reasoned statement’, copy sent at least 3 weeks
  in advance to Chair and Lay Stationing Rep for
  comment (plus Warden of Diaconal Order)
 Stationing for 2011 – part 1
The Consultation Process – 3
• Church Stewards must keep a note of those who have been consulted and the
    offices they hold
•   If Circuit Stewards consider the consultation to have been insufficiently
    representative they can pursue further consultation
•   The Invitation Committee formulates a proposal to take to the Circuit Meeting.
    They prepare a ‘reasoned statement’, copy sent at least 3 weeks in advance to
    Chair and Lay Stationing Rep for comment
• When approved the ‘reasoned statement’ shall be
     – discussed with the minister concerned well in
       advance of the circuit meeting (E9)
     – distributed with Calling Papers at least 14 days
       before the CircuitMeeting
• Where an extension is not recommended the Minister
    has right to submit a ‘reasoned statement’ on their
    own behalf inviting Circuit Meeting to support a
    reinvitation – the circuit meeting shall consider both
  Stationing for 2011 - part 1
 The Consultation Process – 4
When the reasoned statement proposes a reinvitation:
  – It must state whether it is a final reinvitation
   – It must state for how long
at least two weeks before the circuit meeting:
    – It must be sent out to all Circuit Meeting members
   – With notification that every member has the right to
     notify the chair (name and address) of the meeting of
     their intention to oppose the recommendation, the
     grounds for doing so
   Stationing for 2011 - part 1
  The Consultation Process – 4
When the reasoned statement proposes a reinvitation:
  – It must state whether it is a final reinvitation
   – It must state for how long
at least two weeks before the circuit meeting:
     – It must be sent out to all Circuit Meeting members
   – With notification that every member has the right to notify the chair
     (name and address) of the meeting of their intention to oppose the
     recommendation, the grounds for doing so and that ...
               •   Should no member give such notice before
                   the beginning of the meeting,
               •   or at a request to do so given by the Chair
                   at the meeting,
               •   no vote shall be taken and the extension
                   shall be taken as agreed
  Stationing for 2011
  The Timetable – for
       extensions
• Spring 2010 Circuit Meeting appoints Invitation Committee

• Discernment Conversations begin after tonight's meeting

• Decision deadline: Circuit Meeting must take
  place by 20th September 2010.
• If a requested extension is not agreed, then
  procedures for seeking a new minister have to
  begin with speed and discretion
      –   Without prejudice to the recommendation of
          the invitation committee a profile might be
          prepared
   Stationing for 2011 – part 1
    At the Circuit Meeting – 1
• The Circuit Stewards present to the Circuit
  Meeting:
   clarification of current Circuit policy
   the aspirations of the minister
   a summary of the information gathered
   the proposal of the Invitation Committee

• Where there is no opposition to the
  recommendation of the Invitation Committee no
  vote is taken and the extension is taken as agreed.
   Stationing for 2011 – part 1
    At the Circuit Meeting – 1a
• Where there is opposition:
      –   The Persons opposing must state their
          reasons
      –   Ministers have the right of reply to any point
          made and no new points can be considered
          once they have left the meeting
• Where an extension is not recommended the Minister
  has right to ask the Circuit Meeting for a review of the
  decision and submit a ‘reasoned statement’ on their
  own behalf inviting the Circuit Meeting to support a
  reinvitation
     Stationing 2011 – part 1
     At the Circuit Meeting – 2

  a BALLOT vote is taken
       –   a 60% present and voting in favour of the proposal is
           required
       –   75% for appointments going beyond 10 years, Chair
           of District to be invited to be present or represented
           at the meeting
• when a Superintendency is involved a colleague or the
  Chairman of the District must be invited to chair that part of
  the meeting
• The need for adequate information must be
balanced by confidentiality
• Circuit Stewards to explore pastoral support
during process
Stationing 2011




 Part Two – When
 Ministers are on
 the move
   Stationing 2011 – part 2
    Before it all begins …



• Ministers wishing to explore opportunities
 outside the Circuit system must meet with the
 Stationing Advisory Committee via the Chair
    Stationing 2011 – part 2
     Before it all begins …
• no process can guarantee a minister to every
  available appointment
• Spring 2010 Circuit Meeting should have
  appointed an Invitation Committee and is
  advised to delegate to it authority to issue
  invitations – or need a Circuit Meeting!
    Stationing 2011 - part 2
     Before it all begins …
• Decide how the vacancy is to be filled
     –   Ordained Presbyter
     –   Deacon
     –   Probationer (presbyter or deacon)
     –   Lay Worker
     –   Minister coming new to British Methodism (these
         would be treated as Probationers
• in each case is it a full time appointment
• For Diaconal appointments early consultation with the
  Warden is essential
• Circuits are encouraged to consider not filling a vacancy
  immediately – no profile submitted on this occasion
Stationing 2011 – part 2
   Preparing Profiles
  Warden issues Profiles to Deacons and Circuits
• September 6th draft Deaconal Profiles to the Warden
• September 27th completed Profiles for Deacons and
  Circuits requesting a Deaconal appointment to the
  Warden
• September 2009 Circuit Stewards and presbyters
  prepare profiles in consultation with Chair and Lay
  Stationing Rep. (Make a booking tonight)
• Probationer applications to Chair by 24th September
• All other profiles to the Chair by October 1st
• Chair and Lay Stationing Rep available for
  consultation throughout
      Stationing 2011 – part 2
    Preparing the Profile -Roger

• Be realistic – but also provide a vision of the
    appointment or of what you offer as a minister
•   Consult (there are no formal guidelines, but the
    process for reviewing extension requests, as in the
    Good Practice Guide, is a helpful model)
•   In LEPs involve partners throughout
•   Profiles to be completed electronically (leave me your
    email address tonight)
•   Put references to your circuit/personal website in the
    profile
•   Update your website and put appropriate information
    on it!
  Stationing for 2011- part 2

       Profile Publication
• Due late October
• Order Forms will be supplied by email for
  either disc or printed format
• No contact to be made between ministers
  and receiving circuits, or advocacy on
  behalf of either party at this stage
• October 19th Deaconal stationing sub
  committee considers appointments, makes
  recommendations to 1st Matching Group
    Stationing 2011 – part 2
 The Timetable – matching meetings
When profiles are published:
• Circuits and ministers nominate 5 matches
  each + 5 reserve matches – notify Chair & Lay
  Stationing Rep.
• Chair and Lay Stationing Rep available to
  meet those involved to discuss the kind of
  Minister/appointment being sought
       Stationing 2011 – part 2
    The Timetable – matching meetings
• Round 1 : 8th-11th November all presbyteral
    appointments & notes diaconal
       – 11th November Deacons & Circuits informed
          of Diaconal Stationing
       – VISITS
•   Round 2: 6th - 7th December
       –    VISITS
• Round 3: 11th January 2010
       –    VISITS
• Post Round 3 and through to end of May the
    Stationing Action Group takes responsibility
   Stationing 2011 - Part 2
   The Matching process
At each phase names are matched to appointments
• Where a Deacon & a Presbyter are married to one
  another the Diaconal Station will normally be
  considered first.
• Where a Presbyter and a Probationer are married the
  Probationer appointment will take precedence
• Ministers and Circuit stewards are advised of
  matches
• A mutually agreed date for the visit is confirmed
• Ministers and circuits should be available for visits
  as soon as possible after each stationing round
    Stationing 2010 – Part 2
     Seeking a new Minister
           – The visit

• Clarify the timetable for the visit
• In LEPs ensure ecumenical partners
  (including the County Ecumenical Officer)
  are involved
• Avoid formal interview
• May be helpful for the minister to have
  opportunity to make an opening statement
  or presentation to the Invitation
  Committee to start the conversation
• Circuit receiving visit pays travel expenses
    Stationing 2010 – Part 2
     Seeking a new Minister
         – after the visit
• Ensure early response from both parties -
  within 2 days
• Ministers and Circuits inform Chair of
  outcome
• Successful matches followed up by a ‘letter
  of understanding’
    –   Notes reasons why match is accepted –
        referring to the two profiles
    –   Notes agreements made verbally during visit i.e.
        alterations to Manse for special needs etc.
    –   See pro forma appendix 1
   Download all documents relating to Stationing
    from:
   www.pemd.org.uk/stationing.php
Stationing 2010




  We trust in God …..

								
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