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					                            City of Madelia, Minnesota

         116 West Main Street, Madelia, Minnesota 56062 (507) 642-3245 www.madeliamn.com

Position:           Chief of Police
Reports to:         City Administrator
Approved:           July 26th, 2010
Status:             Full-Time, Salary (FLSA Exempt)
Salary Range:       As negotiated and based upon qualifications
                    ($50,000 - $65,000)

Purpose and Scope
The primary purpose of the Madelia Chief of Police position is to plan, direct, supervise and
administer the Madelia Police Department in a manner consistent with local, state and
federal law; and maintain the safety and security of the citizens of Madelia. The Chief of
Police will perform a variety of complex administrative, supervisory, managerial and
professional work in planning, coordinating, directing and performing the activities for the
Police Department according to the policies of the City of Madelia, and under the direction of
the city administrator.

Essential Duties and Responsibilities
The listed responsibilities may not include all duties performed by, or required of, the
Madelia Chief of Police.
   • Serve as the primary administrative officer of the Madelia Police Department in all
       matters of operations.
   • Review and evaluate all phases of Police Department operations and staff
       development programs to ensure the development of improved methods and policies.
   • Oversee the prompt and thorough investigation of all crimes, traffic accidents and
       requests for services reported within the city, and oversee the presentation of evidence
       to the county and / or city attorney or court for proper disposition.
   • Respond to accident and fire scenes, administer first aid, direct traffic, assist in
       transport of patients and manage and control scene as needed.
                                          Page 1 of 14
•   Serve as the Field Training Officer for the Police Department.
•   Responsible for providing significant input into the hiring, firing, discipline,
    advancement/promotion and adjustment of grievances of Police Department’s police
•   Manage and supervise assigned operations of 2+ full time police officers to achieve
    goals within available resources; plan and organize workloads and staff assignments;
    train, motivate and evaluate assigned staff; review progress and direct changes as
•   Plan and implement a law enforcement program for the city in order to better carry
    out the policies and goals of the city; review Police Department performance and
    effectiveness, formulate programs to alleviate deficiencies.
•   Coordinate the information gathered and work accomplished by the Police
    Department officers; assign investigations and functions; conduct investigations and
    provide testimony on various crimes as assigned.
•   Responsible for project management of Police Department activities, communications
    and relationship building as it relates to the general public and other community
•   Research and prepare grant applications.
•   Review and approve timesheets, logs, case files, and all other work of all employees of
    the Police Department; maintain detailed documentation of all related matters.
•   Plan and develop training programs for Police Department personnel, subject to state
    and federal laws and city policies.
•   Establish and recommend policies; establish procedures, standards and practices for
    the Police Department; maintain ethics, transparency and accountability.
•   Perform related duties as that of a police officer. Patrol the community to enforce all
    laws, detect and prevent crime, and protect life and property. Transport detainees.
    Interview and take statements of witnesses and victims; interrogate suspects, and
    investigate crime (gathering and preserving evidence). Testify in court as needed.
•   Act as custodian of all property, records, information and evidence coming into the
    possession of the Police Department. Maintain detailed documentation regarding all
    property, information, evidence and records.
•   Serve as Director of Emergency Management for the City of Madelia; attend all
    necessary meetings, develop policy and maintain plans and procedures regarding
    emergency response and preparedness. Review, update and maintain city emergency
    response plans; coordinate emergency response plans with county, state and federal
    emergency response authorities; maintain minutes, agendas and related records of the
    city’s emergency management committee meetings, analyze emergency response
    requirements and documents emergency response resources including personnel and
    equipment, locations and availability.
•   Assure that assigned areas of responsibility are performed within budget; perform
    cost control activities; monitor revenues and expenditures in assigned areas to assure
    sound fiscal control; prepare annual budget requests; assures effective and efficient
    use of budgeted funds, personnel, materials, facilities and time; prepare, plan and
    review specifications for new or replacement equipment.
                                      Page 2 of 14
   •   Cooperate with county, state and federal officers and with other agencies as required
       in carrying out law enforcement functions.
   •   Attend weekly staff meetings and maintains contact and communicates regularly with
       city administrator for direction and updates regarding public safety and initiatives.
   •   Oversee the Police Department’s location and removal of stray animals and eliminates
       nuisance animals in a safe manner.
   •   Serve as primary liaison between the Police Department and the community;
       including businesses, residents, community groups and other community
       organizations. Attend civic and community organization meetings (including schools)
       to explain the activities and functions of the department and to establish favorable
       public relations. Develop and implement public awareness and public relations
   •   Order and maintain supplies and equipment as required for the Police Department as
       regulated by the city’s purchasing policy.
   •   Prepare and present quarterly reports to the city administrator and city council.
   •   Attend evening and weekend meetings, events, emergencies, etc. as needed or as
       requested by the city administrator.
   •   Maintain professionalism both on and off duty.
   •    Perform other duties and assumes additional responsibilities as directed by the city

Knowledge, Skills and Abilities
  • Knowledge of state and federal laws.
  • Knowledge of all municipal programs, ordinances and policies.
  • Knowledge of safety and / or first aid measures.
  • Knowledge of police procedures and techniques.
  • Strong organizational skills.
  • Strong verbal and written communication skills.
  • Demonstrated leadership skills.
  • Proven ability to maintain confidentiality.
  • Considerable ability to establish effective working relationships with city staff, elected
     officials and the general public.
  • Adaptability, emotional maturity, objectivity and skill in dealing with people are
  • Ability to leverage outside resources to support improvements to department
  • Strategic, innovative thinker with good financial management skills.
  • Strong intergovernmental relationships skills with ability to work with Watonwan
     County Sherriff’s Office, Minnesota Highway Patrol, and other local, state and federal
     law enforcement agencies.
  • Outstanding communication and public relation skills and ability to communicate
     police issues to community and media as well as experience and willingness to speak
     to community, civic group and business organizations.

                                         Page 3 of 14
  •   Ability to advocate for the police department and hold employees accountable; stays
      up-to-date ensuring policies and procedures are current and that training and
      equipment keep up with changing technology.
  •   Encourages involvement, listens and captures the best talent in the organization. Sets
      high standards and clear goals and expectation. Allows staff to produce at their
      highest level.
  •   Has a “can do” attitude with a commitment to results and the ability to achieve them.
  •   Experience and success in managing, developing and implementing programs that
      invests in our youth. Skill in prioritizing and effectively managing existing resources
      to maximize results and the ability to forecast needs for additional resources for the
  •   Skill to expertly drive a motor vehicle, sometimes under adverse conditions and at
      high speeds.

Minimum Requirements
  •   Licensed and in good standing with the Board of Minnesota Peace Officer Standards
      and Training (P.O.S.T.).
  •   A.A. or A.S. in law enforcement, criminal justice, or closely related field.
  •   First Aid or First Responder certification.
  •   Valid Minnesota Class “D” driver’s license.
  •   Five (5) years previous police officer experience.
  •   Ability to pass, or have previously passed, a background check, medical evaluation,
      and psychological evaluation.
  •   Considerable ability to hear and speak when conversing in person or by telephone.
  •   Considerable ability to read reports, correspondence, computer screens and other
  •   Considerable ability to research and analyze data, determine alternatives and make
  •   Thorough knowledge of modern law enforcement and emergency management
      principles, procedures, techniques and equipment; considerable knowledge of
      applicable laws, ordinances, rules and regulations.
  •   Ability to train and supervise subordinate personnel; ability to perform work
      requiring good physical condition; ability to communicate effectively orally and in
      writing; ability to establish and maintain effective working relationships with
      subordinates, peers, supervisors, other law enforcement personnel and the general
      public; ability to exercise sound judgment in evaluating situations and in making
      decisions; ability to give verbal and written instructions.
  •   Strong report writing, communication and computer skills.

                                         Page 4 of 14
Preferred Qualifications
  •   B.A. or B.S. in law enforcement, criminal justice, or closely related field.
  •   Two years of previous training, budgeting and management experience.
  •   Ability to make arithmetic computations. Ability to compute rates, ratios and
      percentages. Ability to compute, interpret and analyze statistical data. Ability to
      oversee budget preparation and administer the budget. Ability to understand and use
      the metric system, when necessary.
  •   Ability to solve practical problems and deal with a variety of concrete variables in
      situations where only limited standardization exists. Ability to think analytically and
      logically to overcome challenges. Ability to interpret a variety of instructions
      furnished in written, oral, diagram, or schedule form. Ability to analyze situations and
      determine appropriate action and to respond quickly and appropriately to crisis and
      emergency situations.

Physical Demands and Work Environment
  •   The physical demands and work environment described here at representative of
      those that must be met by the Police Chief to successfully perform the essential
      functions of this position. Reasonable accommodations may be made to enable
      individuals with disabilities to perform the essential functions.
  •   While performing the duties of this job, the Police Chief is frequently required to sit
      and talk or hear; use hands and fingers to handle, feel or operate objects, tools or
      controls; and reach with hands and arms. The Police Chief is occasionally required to
      stand, walk, climb or balance, stoop, kneel, crouch or crawl, run, and taste or smell.
      The employee must occasionally lift, adjust or move up to 100 pounds.
  •   Specific vision abilities required by this job include close vision, distance vision,
      peripheral vision, depth perception and the ability to adjust focus; all in both light and
      dim settings. The noise level in the environment is usually quiet, but can be very loud
      when around a scene with sirens running or other activities taking place.
  •   The Police Chief may also be subject to stressful situations and must be able to
      function adequately and at a high level under pressure and in noisy, busy or
      emotionally challenging situations.
  •   The duties listed above are intended only as illustrations of the various types of work
      that may be performed. The omission of any specific statements of duties does not
      exclude them from the position if the work is similar, related or a logical assignment to
      the position.
  •   This position description does not constitute an employment agreement and is subject
      to change by the City of Madelia as the needs of the city and the requirements of the
      job change.

                                         Page 5 of 14
NOTICE OF EMPLOYEE: The undersigned Employee acknowledges that they have read and
understand this position description, which includes physical and environmental factors for
the position. Furthermore, that a copy of this position description will be provided to the
Employee and the signed original will be placed in their personnel file. Finally, that this
position description shall define their position indefinitely unless later amended and duly
adopted, at which time this same procedure shall be followed.

_____________________________              ____________
City Administrator                         Date

_____________________________              ____________
Employee                                   Date

The City of Madelia considers applicants for all positions without regard to race, color, religion,
sex, national origin, age, marital, or veteran status, the presence of a non-job-related medical
condition or disability, or any other legal protected status. EOE/AA/ADA.

                                            Page 6 of 14
                                     DATA PRACTICES

This application is to assist the Madelia Police Department in determining whether to select you for
employment as a peace officer.

Certain information requested on the application is classified as private data under the Minnesota
Government Data Practices Act (MGDPA) MN Stat. Ch. 13.01 et seq. and may be released only to
you, to those in the appointing authority whose jobs reasonably require access to the data, to those
authorized by state or federal law to have access to the data and to those for whom you provide a
written informed consent authorizing disclosure. The public data you supply is available to anyone
who requests it.

Before you are certified as eligible for appointment or considered as a finalist for the position, the
following information on the form is private: your name, your address, your telephone number, your
eligibility for licensure as a peace officer, and your status with respect to peace officer licensure.
When you are certified as eligible or considered as a finalist, your name becomes public. For this
purpose, the MGDPA defines a finalist as an individual who is selected to be interviewed prior to

You are not legally required to provide any of the requested information. However, if you do not do
so, we will not be able to process your application or consider you for the appointment to a position.

We ask for this information for the following reasons:

       1.      To distinguish you from all other applicants and identify you in our personnel files;
       2.      To enable us to verify that you are the individual who submitted and prepared the
       3.      To enable us to contact you when additional information is required, send you notices
               and/or schedule you for interviews;
       4.      To determine if you meet the minimum peace officer licensing requirements;
       5.      To determine whether or not your criminal conviction record may be a job-related
               consideration affecting your suitability for the position for which you applied.
       6.      To enable us to ensure your rights to equal opportunities and to meet affirmative action
       7.      To meet federal reporting requirements; and
       8.      To make processing more efficient.

I have read and understand the information stated above.

                    Signature                                               Date

                                              Page 7 of 14
                                   Madelia Police Department
                               116 West Main, Madelia, MN 56062

APPLICATION FOR THE POSITION OF _______________________________________________


   1.         Print clearly and give complete and accurate information. If you do not, you may be
              removed from further consideration.

   2.         If you find that there is not enough space to answer a specific question, provide as much
              information as space permits. You may then continue your response on additional sheets of
              paper. Please include the number of the question and maintain the same format as on the

   3.         Be sure to sign the form and return it to Madelia City Hall or Madelia City Administrator at
              116 West Main, Madelia, MN.

   4.         Read and sign attached advisory before beginning.

   5.         If you have any questions, please call the Madelia Police Department at 507-642-3245.

1. Name:
                      (Last)                     (First)                   (Middle)

2. Address
                                        (Number and Street)

                    (City)                        (State)                         (Zip)

3. Telephone Number:           (        )

4. Are you currently eligible to be licensed as a peace officer?         _____ Yes         _____No
   If yes, when does your eligibility lapse?
   Attach proof of eligibility.

5. Are you currently licensed as a peace officer?                        _____ Yes         _____ No
   If yes, attach a photocopy of your peace officer license certificate and current
   peace officer renewal card.

                                                Page 8 of 14
                           EMPLOYMENT HISTORY

6. Please give accurate and complete employment information. List your present or
   most recent experience first. Indicate the name under which you were employed,
   if other than present name. Attach additional sheets if necessary.

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

                                  Page 9 of 14
                        EMPLOYMENT HISTORY

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

                               Page 10 of 14
                        EMPLOYMENT HISTORY

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

Supervisor’s Name
Telephone Number
Your Title
Hours Per Week
Reason for Leaving

Dates of Employment

Duties and Responsibilities:

                               Page 11 of 14
7.      Please complete the following. Include high school (s).

      Name of School                  Address              Years Attended             Diploma, Degree

8.      Have you completed the Skills component of your law enforcement training? __________

9.      Driver’s License

         DL #:                                                  State:                Class:
         Exp. Date:
         Have you been licensed in another State?
         (If yes, what state and provide the driver’s license number.)

10.     Please list any other licenses, registrations, or certificates that are required or pertinent to the
        position for which you are applying. If this licensing, etc., is required for the position, and
        you fail to include a photocopy of it with your application form, your name may be removed
        from further consideration for the applied position. If this licensing is not required for the
        position, but you feel it is relevant, you may submit a photocopy with your application.
            License or Certificates        Licensing Agency          Expiration         License Number

                                            Page 12 of 14
   11.   Personal References
         Please list people who know you well, preferably from a work environment and not as an acquaintance or relative.

         Name: __________________________________________________________________
         Address: ________________________________________________________________

         Home Phone: _______________________                           Work Phone: _______________________

         Occupation: ______________________________________________________________

         Name: __________________________________________________________________
         Address: ________________________________________________________________

         Home Phone: _______________________                           Work Phone: _______________________

         Occupation: ______________________________________________________________

         Name: __________________________________________________________________
         Address: ________________________________________________________________

         Home Phone: _______________________                           Work Phone: _______________________

         Occupation: ______________________________________________________________

                               APPLICANT CERTIFICATION
         a. I certify that the statements and answers given in this application form are true,
            complete, and correct to the best of my knowledge and belief. I understand that
            incomplete, inaccurate or false information may be cause for rejection or dismissal
            if employed.
         b. I authorize current and previous employers to release job related information upon the
            request of the City of Madelia and any agent on its behalf.
         c. I authorize the City of Madelia and any agent acting on its behalf to verify all job
            related information on this application to determine whether or not I am qualified for
            the position for which I am applying. Moreover, I hereby release the City of Madelia
            and any agent acting on its behalf from any and all liability of whatsoever nature by
            reason of requesting such information from any person.
         d. I understand that this application is not, nor intended to be, a contract of employment.

Position applying for: _____________________________________________________________

Printed name: ___________________________________________________________________

Signature: ______________________________________________                               Date Signed: __________

                                                    Page 13 of 14
Preference points are awarded to qualified veterans and spouses of deceased or disable veterans to add
to their exam results. Points are awarded subject to the provision of Minnesota Statutes 43A.11. To be
eligible for veteran’s preference points, you must:

       1. Be separated under honorable conditions from any branch of the armed forces of the United
          States after having served on active duty for 181 consecutive days or by reason of disability
          incurred while serving on active duty, and be a citizen of the United States or resident alien;
          or be the surviving spouse of a deceased veteran (as defined above); or be the spouse of a
          disabled veteran, who, because of the disability, is not able to qualify; AND

       2. NOT be currently receiving or eligible to receive monthly veteran’s pension based
          exclusively on length of military service.

The information you provide on this form will be used to determine your eligibility for veteran’s
preference points. You are not required to supply this information, but we cannot award veteran’s
points without it.

YOU MUST SUPPY A COPY OF YOUR DD214. Disabled veterans must also supply FORM
FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points
must supply their marriage certificate, the veteran’s DD214 and FL-802 or death certificate.

If you supply the supporting documentation by separate mail, your name and the position applied for
must be included.

            Are you applying for veteran’s bonus points?
                                 _____ YES           _____ NO

   If you answered “yes,” your DD214 or other documentation must be included with your
   application by the application deadline for the position.

                                             Page 14 of 14

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