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CITY OF WILLCOX REQUEST FOR PROPOSAL TO: CONTRACTORS INTERESTED IN MAKING PROPOSAL FROM: JEFF STODDARD, SUPERVISOR OF DEVELOPMENT SERVICES FAX NO. (520) 384-2705 TEL NO: (520) 766-4225 OR (520) 384-4271 SUBJECT: REQUEST FOR PROPOSAL – FIRE STATION #2 ENERGY CONSERVATION PROJECT PAGES: DATE: October 27, 2010 MESSAGE Attached, please find a request for proposal to complete the Fire Station #2 Energy Conservation Project. Any inquires and/or requests for sample forms must be submitted in writing no later than five business days prior to the proposal due date. Any information requested will be provided in writing to all proposers in the form of an addendum. Drawings available for a charge of $50.00. Electronic drawings in Turbo Cad or AutoCAD format also available or contact Shirley’s Plan Service at (520) 791- 7436. A Pre-proposal Walk-through is scheduled for November 17, 2010 at 10:00 a.m. Attendance is optional; however, attendance is preferred to view the scope of work. All attendees should meet at the Fire Department at 290 W. Rex Allen Dr., prior to the walk- through. Offeror shall clearly list any proposed subcontractors and the subcontractor’s proposed responsibilities in the Offer. Proposals are required to be at the City of Willcox City Hall by 1:00 p.m. December 13, 2010. Sealed proposals may be hand-delivered or mailed to the following address: City of Willcox, City Hall, 101 S. Railroad Ave. Suite B. Willcox, AZ 85643-2135 Attention: Crystal Hadfield The time and date each proposal is received will be recorded and maintained as a matter of record. The City Manager or designee will convene the technical review committee to review each proposal as defined in the Rating Criteria section of this document. As per the City of Willcox Procurement Policy, proposals will be made public only after a Notice of Award is issued with respect to this RFP. The evaluation period and award time period are defined in the Schedule of Events section of this document. The recommendation of the technical review committee is subject to approval by City Council. Note: All RFP’s received must have “Willcox Fire Station #2 RFP” clearly marked on the envelope. Any questions regarding submission may be addressed to Crystal Hadfield at (520) 766-4205. RATING CRITERIA: The technical review committee selected by the City Manager will select a consultant or consultant for each, all or any of the numbered items (1-4c) under the Scope of Work. It is the City’s desire to make a single award for the listed items, but it reserves the right to make multiple awards. The City may also elect to perform any portion of this job with its own staff if it is in the best interest of the City. The proposals will be evaluated using the following criteria in rating of the proposals: 1. Understanding of the project based on the Quality of the Proposal 25 points and approach to the Scope of Work 2. Fee Schedules 25 points 3. Contractor’s experience on similar project/references 25 points 4. Proposed time frames for project 25 points Total Possible Points 100 points METHOD OF EVALUATION AND AWARD: The City may, at its sole option, either accept an offertory initial proposal by award of a contract or enter into discussions with offerors whose proposals are deemed to be under consideration for award. The City may, in its best interests, elect to enter into negotiations with the apparent low responsive and responsible proposer. Following review of all proposals received, the technical review committee may request individual interviews with Contractors. The purpose of these interviews would be to meet the staff that would be assigned to this project, clarify proposals, and negotiation of fees. SCHEDULE OF EVENTS: A schedule of events is provided and is subject to change at any time. EVENT DATE RFP release date 10/27/2010 Pre-proposal walk through 11/17/2010 Deadline for receipt of written inquiries 11/19/2010 Written response distributed 11/30/2010 Proposal Due Date 12/13/2010 Evaluation period 12/14/2010-1/07/2011 Proposal presented to city council 1/17/2011 Anticipated contract award 1/24/2011 INTRODUCTION: The City of Willcox owns property located at 290 W. Rex Allen Drive located within the city limits. This building serves as the second fire station for the city. The building contains two bays which house four of the fire department’s fire/water trucks, a training room, two offices, a common room, a loft, and two restrooms. The building is in need of repairs, which are listed in the scope of work, to make the building energy efficient. The City of Willcox was recently awarded a grant from the Arizona Department of Commerce to make efforts to conserve energy. The grant has special requirements that must be followed by the awarded contractor. Please see the “Special Requirements” section of this Request for Proposal. SCOPE OF WORK: Items listed below are listed by priority. Proposals may be awarded in part depending on the budget. Some items may need to be eliminated. 1. Replacement of Existing Overhead Doors. a. Existing doors to be removed along with hardware and set aside for owner to remove from site. b. There are a total of six doors. i. Location is the North door on the West side of the North bay. It is 12’ wide by 12’ high. ii. Location is the South door on the West side of the North bay. It is 14’ wide by 12’ high. iii. Location is the North door on the West side of the South bay. It is 14’ wide by 16’ high. iv. Location is the South door on the West side of the South bay. It is 14’ wide by 14’ high. v. Location is the South door on the East side of the South bay. It is 14’ wide by 14’ high. vi. Location is the North door on the East side of the South bay. It is 14’ wide by 16’ high. c. Each replacement door will meet the following specifications i. Doors will be constructed of 2’ high panels with double walls of 24 gauge steel with insulation between the two sides. ii. Track shall be 3” to provide maximum wind load characteristics and better door carrying capability when opened. iii. Doors springs shall be of a torsion construction with a solid shaft and a 50,000 cycle spring life. iv. Each door shall have an electric door opener sized appropriately for the door being operated. Each door shall have a remote door opener as well as a wall mounted opener located on adjacent wall. v. Door openers shall be equipped to reverse direction in the event an object prevents the door from closing. vi. The remote door opener shall have the ability to program at least two doors with independent buttons. vii. Each door opener will require additional power source to be installed from the breaker panel. viii. Doors shall be fully weather stripped to include proper lower door seal. ix. Each door to be provided with manual operated chain drive. To allow doors to be opened during power outage. 2. Close South Door and Replace Skylights a. Existing door to be removed along with hardware and set aside for owner to remove from site. b. Install purlin and base angle per drawing. c. Install 26 gauge sheet metal siding to match existing siding. d. Remove fiberglass skylights shown on drawings and replace with matching 26 gauge sheet metal panels. 3. Closed Cell Insulation a. South Bay i. Affected area is approximately 4,350 square feet. ii. Existing vinyl backed fiberglass insulation will need to be removed and disposed of properly. iii. The lower 7’ of the perimeter has 3 foot wide steel panels. These panels will need to be removed prior to the application of the closed cell foam insulation and replaced after the application. iv. Seal areas open to the outside prior to the application of the closed cell foam insulation. v. Apply 1-1/2” of closed cell foam. b. North Bay i. Affected area is approximately 2,580 square feet. ii. Existing vinyl backed fiberglass insulation will need to be removed and disposed of properly. iii. The east wall has 4 x 8’ melamine panels installed on the lower portion of the wall. These panels will need to be removed prior to the application of the closed cell foam insulation and replaced after the application. iv. Seal areas open to the outside prior to the application of the closed cell foam insulation. v. Apply 1-1/2” of closed cell foam. 4. Lighting Upgrade / Replacement a. South Bay i. Remove and properly dispose of 18 – 8 foot, 2 bulb fixtures. The responsible contractor will provide a waste stream management plan prior to commencement of demolition. ii. Install Phillips Sportlite LX Series Starlighter LX8-T42-22LEXCP with two (2) switch legs or equivalent in nine (9) locations. Product selection must meet American Made criteria. 1. Lighting will be configured in three (3) rows with three (3) fixtures in each row. 2. Install lighting in locations specified on drawings. 3. Each fixture will mount to roof structure per manufacturer’s recommendation. 4. The lower edge of each fixture domes shall be set at 19’ +/- 1” 5. The fixtures in the NW and NE corners of the bay shall be configured as an emergency light to illuminate during power outages. 6. The center most fixture shall be configured to illuminate two lamps 24 hours per day and remain un-switched. 7. Utilize existing conduit, switches and wiring to power two (2) sets of four (4) lights per fixture. Utilize two switches to control the two sets of lights. b. North Bay i. Remove and properly dispose of 12 – 8 foot, 2 bulb fixtures. The responsible contractor will provide a waste stream management plan prior to commencement of demolition. ii. Install ILP - FL1084-X-T5-UH, 96" 4-Light T5HO Louvered Retail Fixture 120-277V or equivalent in 12 locations. Product selection must meet American Made criteria. 1. Lighting fixtures will be installed to purlins per manufacturer’s recommendation. 2. Install fixtures in locations specified on drawings. 3. The NE and SW fixtures with be equipped with emergency ballasts to allow for emergency lighting during power outages. 4. Two lamps in the fixture nearest the personnel entrance will be wired to operate 24 hours per day. 5. Remaining lights will be operated with two switches; one for each ballast in the fixture. 6. Utilize existing conduit, wiring and switches. c. Outside Lighting i. North end, South end, NE, SE, SW, remove existing fixtures and dispose of properly ii. Install Elcast model 1460-HPS-70-120-BZ-PC outdoor fixture or equivalent in each location. Product selection must meet American Made criteria. iii. Remove fixture at NW entrance and dispose of properly. 1. Relocate fixture location to a height of twelve (12) feet center over the entrance door. iv. Install Elcast model 1460-HPS-70-120-BZ-PC outdoor fixture or equivalent. Product selection must meet American Made criteria. Fixtures will match those selected for c.i.1. 1. Eliminate former fixture location by removing wiring and conduit and repair hole in siding. v. Remove fixture immediately north of the NW bay door and dispose of properly. 1. Relocate fixture location, centered between two bay doors at a height of twelve (12) feet. vi. Install Elcast model 1460-HPS-70-120-BZ-PC outdoor fixture or equivalent. Product selection must meet American Made criteria. Fixtures will match those selected for c.i.1. 1. Eliminate former fixture location by removing wiring and conduit and repair hole in siding. vii. Remove fixture located above north personnel entrance and dispose of properly. The responsible contractor will provide a waste stream management plan prior to commencement of demolition. 1. Eliminate fixture location by removing wiring and conduit and repair hole in siding. viii. Remove fixture located above personnel entrance into south bay and dispose of properly. The responsible contractor will provide a waste stream management plan prior to commencement of demolition. 1. Relocate fixture location to a height of twelve (12) feet center over the entrance door. ix. Install Elcast model 1460-HPS-70-120-BZ-PC outdoor fixture or equivalent. Product selection must meet American Made criteria. Fixtures will match those selected for c.i.1. 1. Eliminate former fixture location by removing wiring and conduit and repair hole in siding. GRANT GUIDELINES: The following information is designed to assist the contractor in compliance with applicable American Reinvestment and Recovery Act (ARRA), Federal, State, and Local laws, regulations, Department of Energy (DOE) and AZ Department of Commerce (Commerce) policy and procedures. • Made in America: To the greatest extent possible products should be Made in America. A “Certificate of Origin” is required. Forms are available upon request. 1. Use of American Iron, Steel, and Manufactured Goods 1.1.None of the funds appropriated or otherwise made available by this Act may be used for the project for the construction, alteration, maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured goods used in the project are produced in the United States. 1.2.Subsection (1.1.) shall not apply in any case or category of cases in which the head of the Federal department or agency involved finds that 1) applying subsection (1.1.) would be inconsistent with the public interest; 2) iron, steel, and the relevant manufactured goods are not produced in the United States in sufficient and reasonable available quantities and of a satisfactory quality; or 3) inclusion of iron, steel, and manufactured goods produced in the United States will increase the cost of the overall project by more than 25 percent. 1.3. If the head of a Federal department or agency determines that it is necessary to waive the application of subsection (1.1.) based on a finding under subsection (1.2.), the head of the department or agency shall publish in the Federal Register a detailed written justification as to why the provision is being waived. 1.4. This section shall be applied in a manner consistent with United States obligations under international agreements. (from ARRA SEC.2605) • Davis Bacon Act: Provisions can be found at http://apps1.eere.energy.gov/weatherization/pdfs/dba_clauses_weatherization.pdf. Contractors and sub-contractors are required to fill out the Certification form. The form is also available upon request. The Contractor and any sub-contractors are required to fill out a payroll deduction form prior to or with the first payroll submission (weekly). Each form must be signed by the employee that it pertains to, in order to be valid. Every contractor or sub-contractor must submit a sheet breaking down all benefits paid hourly. A Davis-Bacon Poster must be posted at every job site for the duration of the work in both English and Spanish. The poster must also list the wages. The Department of Commerce will visit jobs and conduct employee interviews to verify any information being received by the City of Willcox. Davis Bacon provisions for Cochise County are listed below and can also be found at http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=Davis- Bacon&docid=AZ20100005. GENERAL DECISION: AZ20100005 03/12/2010 AZ5 Date: March 12, 2010 General Decision Number: AZ20100005 03/12/2010 Superseded General Decision Number: AZ20080005 State: Arizona Construction Type: Building Counties: Apache, Cochise, Gila, Graham, Greenlee, La Paz, Navajo, Santa Cruz and Yavapai Counties in Arizona. BUILDING CONSTRUCTION PROJECTS (does not include residential construction consisting of single family homes and apartments up to and including 4 stories) Modification Number Publication Date 0 03/12/2010 ELEC0518-004 07/01/2008 ELEC0570-006 12/01/2009 COCHISE, GRAHAM, GREENLEE, LA PAZ, SANTA CRUZ Rates Fringes Electrician/Wireman..............$ 22.20 18%+4.70 ZONE DEFINITIONS: ZONE PAY - Workmen employed in Zones B and C shall be paid Zone Pay as follows: Zone B............an additional $ 1.25 per hour Zone C............an additional $ 3.75 per hour Zones shall be created in Tucson, Arizona, the headquarters of the Union. Zones may be established in other localities by mutual consent of the parties hereto (Section 1.03). Zones and the applicable rates of pay shall be the same for all Employers coming under the terms of this Agreement. In Tucson, Zone A shall be the area within a twenty-nine (29) mile radius from a basing point at the City Hall. Zone B shall be the area from the outer limits of the twenty-nine (29) mile radius, extending out another seventeen (17) miles (a 46 mile radius total). Zone C shall be the area from the forty-six (46) mile radius, extending to the outside limits of the Local Union's jurisdiction. If any owner's contiguous property falls within more than one Zone, it shall all be considered to be within the closer Zone. PLUM0469-001 07/01/2009 ZONE A: APACHE, LA PAZ, NAVAJO & YAVAPAI COUNTIES ZONE B: COCHISE, GILA, GRAHAM, GREENLEE, AND SANTA CRUZ COUNTIES Rates Fringes PLUMBER/PIPEFITTER Zone A......................$ 30.55 14.10 Zone B......................$ 27.28 13.85 ---------------------------------------------------------------- SFAZ0669-001 01/01/2009 Rates Fringes SPRINKLER FITTER (Fire Sprinklers)......................$ 28.90 16.00 ---------------------------------------------------------------- SUAZ2004-002 03/02/2004 Rates Fringes Carpenter......................$ 14.70 0.00 CEMENT MASON/CONCRETE FINISHER...$ 12.67 1.10 DRYWALL HANGER...................$ 14.52 0.00 Laborers: Concrete Worker.............$ 8.83 0.00 General/Cleanup.............$ 9.51 0.00 Landscape...................$ 7.50 0.00 Sheet metal worker Including Hvac Duct Work....$ 18.68 4.91 ---------------------------------------------------------------- WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. ================================================================ Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii)). ---------------------------------------------------------------- In the listing above, the "SU" designation means that rates listed under the identifier do not reflect collectively bargained wage and fringe benefit rates. Other designations indicate unions whose rates have been determined to be prevailing. ---------------------------------------------------------------- WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7). Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board). Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. • Waste Stream Mgt Plan: Compliance with the Department of Energy’s Waste Stream Management practices, recyclables include but are not limited to the following: o Construction materials o Electronic devices o Glass o Hazardous waste (including fluorescent, CFL’s, paint, cleaner, etc) o Metals (including scrap, HVAC units, etc) o Paper o Plastics Compliance must be in accordance with local landfill practices: packing materials, electronic devices, construction waste, mandatory recyclables, hazardous waste, batteries, fluorescent tubes, and large metal items. Project Construction Documents – Requirements for waste management will be developed and in place prior to the start of any work. Subcontractors are required to comply with the waste stream management requirements. A copy of the Waste Stream Management Plan will accompany all Subcontractor Agreements and require subcontractor participation. Salvageable materials will be diverted from disposal where feasible. Hazardous waste will be managed by a licensed hazardous waste vendor. • National Historic Preservation Act: a. Prior to the expenditure of Federal funds to alter any structure or site, the Contractor is required to comply with the requirements of Section 106 of the National Historic Preservation Act (NHPA), consistent with DOE’s 2009 letter of delegation of authority regarding the NHPA. Section 106 applies to historic properties that are listed in or eligible for listing in the National Register of Historic Places. In order to fulfill the requirements of Section 106, the AZ Dept of Commerce Energy Office and the State Historic Preservation Officer (SHPO) have developed a Statewide Programmatic Agreement (PA). As long as the contractor adheres to a scope of work in conformance with this executed PA, the contractor need not perform any further Section 106 review. The Statewide Programmatic Agreement is available at: http://www.azcommerce.com/Energy/ Additional information is also available at the Dept of Energy website: http://www1.eere.energy.gov/wip/historic_preservation.html • E-Verify for Federal Contractors: 1. Executive Order 12989 Amendment: On June 11, 2008, President George W. Bush amended Executive Order 12989 to direct all executive departments and agencies to require contractors to electronically verify employment authorization of employees performing work under qualifying federal contracts. U.S. Department of Homeland Security (DHS) designated E-Verify as the electronic employment eligibility verification system that all federal contractors must use to comply with the amended Executive order 12989. 2. Employment Eligibility Verification, Federal Acquisition Regulation (FAR): On November 14, 2008, the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council published a Federal Acquisition Regulation (FAR) final rule (FAR case 2007-013, Employment Eligibility Verification) that implements amended Executive Order 12989. FAR is a set of rules and regulations used to manage the way the federal government acquires supplies and services for appropriated funds. The FAR final rule, known as the E-Verify federal contractor rule, directs federal agencies to require many federal contractors to use E-Verify to electronically verify the employment eligibility of certain employees. 3. The Federal Contractor Rule and E-Verify: The final rule became effective September 8, 2009 and requires certain federal contractors, through language inserted into their contract, to begin using E-Verify to verify their new and existing employees. Additional information can be found in the E-Verify Supplemental Guide for Federal Contractors manual at www.uscis.gov. 4. E-Verify Federal Contractor List: In accordance with the E-Verify Memorandum of Understanding, U.S. Department of Homeland Security posts the E-Verify Federal Contractors List – a list of contractors who currently use E-Verify on the Federal Acquisition Regulation clause. The list contains: business name (the name which was used during registration with E-Verify, whether the legal name of the business or individual, a trade name or abbreviation), contact address used at registration, workforce size, employee verification (all new hires or entire workforce), and query volume. You can access by going to the Federal Contractors List page at www.uscis.gov. DISCLOSURE: If the firm, business or person submitting this Offer has been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any Federal, state or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Offeror shall fully explain the circumstances relating to the preclusion or proposed preclusion in the Offer. The Offeror shall include a letter with its Offer setting forth the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above shall be provided. CITY OF WILLCOX FIRE STATION #2 PROPOSAL Please quote prices for the scope of work listed in the proposal by number. The proposal must be complete (materials, labor based on Davis-Bacon wages, building permits, business license, and taxes included). 1. Replacement of Existing Overhead Doors -_ __________________________ 2. Close South Door and Replace Skylights -____________________________ 3. Closed Cell Insulation a. South Bay -_______________________________________________ b. North Bay - ______________________________________________ 4. Lighting Upgrade / Replacement a. South Bay - ______________________________________________ b. North Bay - ______________________________________________ c. Outside - ________________________________________________ 5. Other expenses____________________________________________ ____________________________________________ Contractor/Owner Signature _____________________________________________ ROC/License # Please provide a current W-9 form with this proposal. A blank form can be found at http://www.irs.gov/pub/irs-pdf/fw9.pdf or a form can be provided upon request. Please provide three references of prior work and a project timeline on separate typed sheets. The Awarded will also be required to submit a certificate of insurance naming the City of Willcox as the certificate holder and also as being additionally insured.
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