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									Pleasant Valley School District                    PROPOSAL DUE DATE: 11/25/08
600 Temple Avenue, Camarillo, Ca 93010
(805) 445-8691 phone, (805) 987-0693 fax


                          COPIER PROPOSAL


COMPANY NAME: _____________________________________________________

CONTACT INFORMATION:
    Name__________________________________________________________
    Address ________________________________________________________
    Phone _________________________ Cell ____________________________
    Email __________________________ Website ________________________




CONTRACT REQUIREMENTS

   •   Piggyback Contract Lease or Purchase Terms and all Related Addendums

   •   Full Service Maintenance Agreement (Inclusive: toner, drums, parts, labor and
       related materials)




EQUIPMENT FEATURE REQUIREMENTS

   •   Networkable

   •   Scan to email

   •   Color copy *option

   •   User code option

   •   Staple

   •   Electronic Meter Reads option

   •   Comparable Unit to 2105 may require options such as, but not limited to stapling,
       binding, collating, hole punching, color prints, high print speed and folding




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                             PVSD CURRENT EQUIPMENT TO BE REPLACED


                   SCHOOL SITE                      EQUIPMENT            OWN/LEASE      YEARLY USAGE        QNTY
         District Office, COPY CENTER              Ricoh 2105              Lease          1,000,000          1
         District Office, COPY CENTER              Ricoh 2232              Lease             8,000           1
         District Office, ACCOUNTING               Xerox 5830              Own              16,000           1
 District Office, CERTIFICATED PERSONNEL           Xerox 5830              Own              18,000           1
          District Office, WORKROOM                Ricoh 1060              Lease           360,000           1
 District Office, CATEGORICAL PROGRAMS             Ricoh 1060              Lease           220,000           1
      District Office, TECHNOLOGY/FMO              Xerox 5830              Own              74,000           1
               District Office, ESC                Ricoh 2035              Lease           120,000           1
  Camarillo Heights School, 35 Catalina Dr.        Ricoh 1060              Lease           675,000           1
            Camarillo Heights School               Xerox 5830              Own              17,000           1
   Dos Caminos School, 3635 Appian Way             Ricoh 1060              Lease           793,000           1
              Dos Caminos School                   Xerox 5830              Own         25,000 (combined)     2
     Dos Caminos School, CHEP Program              Konica 7130             Own              40,000           1
   El Descanso School, 1099 Bedford Drive          Ricoh 1060              Lease           557,000           1
               El Descanso School                  *Ricoh 3500             Own              60,000           1
    La Mariposa School, 4800 Corte Olivas          Xerox 5830              Own              13,000           1
               La Mariposa School                  Ricoh 1060              Lease           977,000           1
               La Mariposa School                  Ricoh 2035              Lease           246,000           1
  Las Colinas School, 5750 Fieldcrest Drive        Ricoh 1060              Lease     1,500,000 (combined)    3
                Las Colinas School                 Ricoh 2035              Lease           125,000           1
     Las Posas School, 75 Calle La Guerra          Xerox 5830              Own              18,000           1
                 Las Posas School                  Ricoh 1060              Lease           912,000           1
                 Las Posas School                  *Ricoh 3500             Own              48,000           1
 Los Primeros School, 1555 Kendall Avenue          Xerox 5830              Own              40,000           1
               Los Primeros School                 Ricoh 2250              Own              16,000           1
               Los Primeros School                 Ricoh 1060              Lease      843,000 (combined)     2
  Monte Vista School, 888 N. Lantana Street        Ricoh 1060              Lease          1,100,000          1
               Monte Vista School                  Ricoh 2035              Lease      273,000 (combined)     2
              PVIC/PEEP Program                    Konica 7040             Lease            56,000           1
Rancho Rosal School, 3535 Village at the Park      *Ricoh 3035             Own              78,000           1
              Rancho Rosal School                  *Ricoh 5500             Own             770,000           1
              Rancho Rosal School                  Xerox 5830              Own              10,000           1
 Santa Rosa School, 13282 Santa Rosa Road          Ricoh 1060              Lease           615,000           1
 Tierra Linda School, 1201 Woodcreek Road          Ricoh 2035              Lease            40,000           1
               Tierra Linda School                 Ricoh 1060              Lease           773,000           1
               Tierra Linda School                 *Ricoh 6500             Lease           368,000           1
                                                * Will not be replaced




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                                               VENDOR PROPOSAL
            Please submit your proposal on this form indicating itemized comparable unit prices on the
            equipment mentioned above. When quoting other than specified above, bidder must supply full
            item description. Sales Tax should be shown separately. Please include all shipping, transportation
            and set up charges if not included in the unit price. PVSD may not replace all listed machines.

            AWARD will be based on consideration of cost, product performance reliability, standardization,
            financing, delivery, time tables and terms offered. PVSD will award to the qualified bidder whose
            proposal meets the evaluation standards and will be most advantageous to the School District with
            all factors considered. The PVSD School Board reserves the right to reject any and all proposals or
            to accept any proposal if such an action is in the best interest of the Pleasant Valley School District.

            Once bids are received, the following will take place:
                   1) PVSD will evaluate and identify three (3) Best Qualified Suppliers (BQS);
                   2) BQS to provide presentations and/or demonstrations of equipment;
                   3) BQS to provide demo equipment to use for duration of 1 week;
                   4) PVSD will conduct final evaluation;
                   5) PVSD will notify vendor of AWARD of contract;
                   6) New equipment will be installed at school sites December 22, 2008 – January 2, 2009;
                   7) School site staff will be trained January 5, 2009 – January 9, 2009


Equipment Brand       Equipment Model           Equipment Specs          Unit Price           Price Per Copy




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