Cpc Agreement

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					                                                                                                      MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                              Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                              2011                                2012




                                                 £ (est)/
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                                                                                                                                                                         PROGRESS TO DATE
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                   PROJECT
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                                                             Mar         Apr   May   Jun    Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
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CHIEF EXECUTIVE'S inc Partnerships
 1   HPB    Hackney Today                                                                                                                     RP2 - 16.04.08; RP4 - 17.03.09; RP5.1 - 08.06.10; RP5.2 - ...
            Newspaper - Print                    800K                                 5                                                       Contract award approved March 2009. Contract implementation completed -
            Contract                                                                                                                          successful. Initial RP5 June 2010. Further RP5 planned for June 2011
 2   CPC    Team Hackney - Update                                                                                                             BN - 11.12.07; RP5 - 10.02.09; RP5.1 - 09.12.09; RP5.2 - ...
            on Procurement and                                                                                                                As agreed by CPC/Cabinet September 2006, update of Interventions commissioned
            Commissioned Projects                                                                                                             over past 12 months provided in form of RP5 December 2009


CHILDREN AND YOUNG PEOPLE'S SERVICES
 1   HPB    Home Care Cost/ Volume                                                                                                            RP2 - 02.11.10; RP4 - …; RP5 - …
            Contracts                                                                                                                         Preparatory work done and draft specification completed. There is driver to make
                                                                                                                                              savings, however contract replaces spot purchasing arrangements and procurement
                                                 2.4M                          4                                                              can reasonably take a bit longer. RP2 approved November 2010. Contract out to ITT,
                                                                                                                                              return date 2nd March.

 2   CPC    Pan London Residential                                                                                                            27.10.03; 27.06.05; BN - 19.10.06; RP5.1 - 22.01.08; RP5.2 - 09.09.08; RP5.3 -
            Care - Arrangements for                                                                                                           08.09.09; RP5.4 - 07.09.10; RP5.5 - …
            Children: Annual Update               7M                                                    2&4                                   RP2&4 - ...
                                                                                                                                              Annual reports submitted September 2008, September 2009 and September 2010
 3   CPC    Southwold Primary                                                                                                                 RP2 - 09.02.10; RP2A - 15.06.10; RP4 - …;
            School                                                                                                                            Procurement progressing. PQQ evaluation completed 15.10.10. Delays due to
                                                  5M            4                                                                             planning objections to location of solar roof panels. These have been moved and
                                                                                                                                              agreed at Planning Committee in November 2010. PQQ completed and ITT submitted
 4   CPC    Thomas Fairchild School                                                                                                           RP2&4 - 13.07.10; RP4a - …; RP4b - …; RP5 - …
            - Redevelopment and                                                                                                               Following significant fire to Thomas Fairchild Primary School in summer 2010 report
            Enabling Works                        7M                                 4b                                                       outlines need to rebuild to meet statutory school places within Borough

 5   HPB    Technical Consultancy                                                                                                             RP2 - 11.07.06; RP4 - 26.02.07 (Lot A); 26.03.07 (Lot B); RP5.1 - 02.09.08; RP5.2 -
            Framework                                                                                                                         01.09.09;
                                                                                                                                              RP5.3 & 2 - 06.07.10; RP4 - ...; RP5 - ...
                                                  5M                                                                 4                        Lot A - approved by Cabinet in February 2007; Lot B approved under delegated
                                                                                                                                              authority by CE, March 2007. RP5s submitted September 2008 and 2009. RP2
                                                                                                                                              setting out procurement proposal submitted July 2010 and procurement progressed.
 6   HPB    Provision of Contact                                                                                                              RP5.4&2 - 06.07.10; RP4 - 08.03.11; RP5.5 - ...
            Services                                                                                                                          Procurement of managed service provider to run evening and weekend service for
                                                                                                                                              "contact" at Ferncliff Family Centre and ad hoc additional services to be fast-tracked
                                                 500K           4                                                                             due to budget urgencies. Implementation, 01.10.07. RP5 submitted March 2009 and
                                                                                                                                              BN in July 2009. New contract to be 1 year with potential roll on. Service may
                                                                                                                                              eventually be brought in-house.
 7   HPB    Family Support Services                                                                                                           RP2 - 06.07.07; RP4 - 26.11.07; RP5.1 - 14.10.08; RP5.2 - 13.10.09; RP5.3 - ....
            Contracts (Part 1 - 3                                                                                                             Core single agency approach. Award approved November 2007. Contract awarded
            Contracts)                                                                                                                        to NCH which commenced February. Culturally specific providers implementing
                                                 1.5M
                                                                                                                                              services since April 2008. Some performance issues, but resolved with provider.


 8   HPB    Development of New                                                                                                                RP2: 14.10.08; RP4 - 06.01.09; RP5 - 05.01.10; RP5.2 - 08.06.10; RP5.3 - ...
            Youth Website HYPE                                                                                                                RP4 approved at HPB in January 2009. Funding agreed by Team Hackney from LAA.
                                                 140K                                                                                         RP5s submitted January and June 2010



 9   CPC    Berger Primary School -                                                                                                           RP2 - 04.09.07; RP4.1 - 27.05.08; RP4.2 - 21.10.08; BN - ...; RP5 - …
            Redevelopment                                                                                                                     BREEAM Excellent achieved August 2009. School now open and much liked by staff
                                                 8.5M
                                                                                                                                              and children. Final works to be completed October Half Term 2010.

 10 HPB     Hackney Downs School -                                                                                                            RP2 - 06.09.05; VB - 10.06.08; VB - 19.05.09; RP4 - 10.11.09; RP5.1 - ...;
            Sports BLF             845,161                                                                                                    Main works completed but awaiting connection for electricity (October 2010) and gas
                                     act                                                                                                      (December 2010) which was delayed because of status of easements. Builder
                                                                                                                                              maintaining security of site at a cost and facilities being used for activities.




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                                                                                                      MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                                    Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                2011                                2012




                                                 £ (est)/
        M




                                                   act
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                                                                                                                                                                            PROGRESS TO DATE
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                   PROJECT
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                                                             Mar         Apr      May   Jun   Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
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11 CPC Provision of Short                                                                                                                       RP2 - 14.07.09; RP4.1 - 12.01.10; RP4.2 - 16.03.10; RP5 - ...
CHIEF EXECUTIVE'S inc Partnerships
       Breaks to Children with                                                                                                                  Delivery of short breaks transformation programme for disabled children and young
            Disabilities                                                                                                                        people announced in Governments Aiming High for Disabled Children Strategy,
            Services 2 - 5                                                                                                                      making optimum use of new ring-fenced Government funding provided for this
                                                1.5M+
                                                                                                                                                purpose in 2010/11. Funding guaranteed for 1 year only but expected to continue.
                                                                                                                                                Funding figure includes £460K of existing budget. RP2 submitted July 2009; RP4.1
                                                                                                                                                and RP4.2 approved January and March 2010 respectively
 12 CPC     Family Intervention                                                                                                                 RP2/4 - 13.01.09; RP2&5 - 20.10.09; RP4 - 16.03.10; RP5 - ...
            Project                                                                                                                             STA agreed January 2009 for 14 months till 2010 funding for 2010/11 is unclear at this
                                                 375K           5                                                                               time therefore an extension to STA being requested. Report will seek authority to deal
                                                                                                                                                direct with Action For Children [AFC] (formerly NCH).
 13 CPC     Skinners Academy                                                                                                                    RP2 -17.07.07; RP4 - 15.12.08 (Cab); BN - 09.02.10; RP5 - …
                                                                                                                                                On budget and due to complete 07.10.10. Works progressing well. Timescale will
                                                  25M           5                                                                               enable complete fit out and installation of ICT prior to relocation to new building during
                                                                                                                                                October Half Term.
 14 CPC     Connexions Universal                                                                                                                RP2 - 04.06.07; RP4 - 23.10.07; RP5 - 09.09.08; RP5.2 - 14.07.09; RP5.3 - 07.10.10;
            Services (Information,                                                                                                              RP5.4 - ...
            Advice and Guidance                   4M
                                                                                                                                                RP4 submitted October 2007. RP5s submitted September 2008, July 2009 and
            Services to Young People
                                                                                                                                                September 2010. Contract performed well but future funding (grant funding)
            and Careers Services)
            Lauriston School:                                                                                                                   uncertain.
                                                                                                                                                RP2 - 19.09.05 (Main works); BN - 21.11.06; RP2 (Demolition) - 25.06.07; RP4
 15 CPC
            Demolition and Rebuild                                                                                                              Cabinet 25.02.08; CPC 25.03.08; RP4 - 15.07.08; Exempt BN - 16.03.10; RP5 - ...
            Project                                                                                                                             School works now complete, stakeholders very happy. Small overspend against
                                                  8M            5                                                                               original budget but there are a number of longer term cashable benefits to be realised
                                                                                                                                                from this scheme.

 16 CPC     Orchard Primary School -                                                                                                            RP2 - 02.06.09; RP4 Del Auth - 15.06.10; RP5 - ...
            Redevelopment                                                                                                                       Redevelopment project for Orchard Primary School first part of Primary Capital
                                                                                                                                                Programme spend and needs to progress quickly to ensure grant spent according to
                                                  6M                                                                                            funding criteria. Funding approved by March Cabinet. Works on site and Phase 1
                                                                                                                                                completed (refurb of foundation classrooms). New build element in progress to be
                                                                                                                                                completed Easter 2011.
 17 CPC     Mossbourne Academy                                                                                                                  RP2 - 17.07.07; RP4.1 - 27.05.08; RP4.2 Cab - 21.07.08; BN - 09.02.10; RP5 - …
            6th Form Centre -                                                                                                                   Works complete, school received excellent value for money and are very happy with
            Extension                            8.3M
                                                                                                                                                outcome. Academies framework worked very well for this purpose.

 18 HPB     Positive Activities for                                                                                                             RP2 - 09.06.09; RP4 - 01.12.09; RP5 - ... - ...
            Young People/ Youth                                                                                                                 Tender documents being drawn up. RP2 approved June; RP4 approved December
            Volunteering Programme               630K
                                                                                                                                                2009

 19 CPC     Pathfinder Play Area                                                                                                                RP2 - 09.09.08; RP4 - 02.06.09; RP5 - ...
            Refurbishment                                                                                                                       All 29 projects completed and in use. Appears to be very successful project and
            Programme                            2.2M           5                                                                               facilities are well used.


FINANCE AND RESOURCES
 1   CPC    Dalston Library - Energy                                                                                                            RP2/4 - …; RP5 - ...
            Supply Agreement                                                                                                                    Monopoly energy provider (for heat supply) due to CHP unit being installed. 25 year
                                                                                                                                                arrangement was initially proposed but negotiation taken place to reduce this to a
                                                1.55M         2/4                                                                               yearly rolling contract for HEAT while interim one year contract for ELECTRICITY
                                                                                                                                                agreed using low risk procurement route. RP2/4 report for heat now scheduled for
                                                                                                                                                March 2011.
 2   HPB    Multi-functional Devices                                                                                                            RP2 - 24.10.05; RP2A - 13.06.06; RP4 - 05.09.06; RP5.1 - 17.10.07; RP5.2 -
            [MFD] - Desktop printing,                                                                                                           10.06.08; RP5.3 - 07.07.09; RP5.4 - 06.07.10;
            Faxes and Photocopiers                                                                                                              RP2 - ...; RP4 - ...; RP5 - ...
                                                 783K                         2                                                                 Contract performing well and delivering projected savings. Phase II implementation
                                                                                                                                                already started. RP5s submitted October 200, June 2008 and July 2009. Final RP5
                                                                                                                                                submitted to July HPB and RP2 for new procurement to be scheduled for January but
                                                                                                                                                slipped to April 2011




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                                                                                                          MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                            Agenda Item ...

                                                                                              Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                    2011                              2012




                                                 £ (est)/
        M




                                                   act
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                                                                                                                                                                            PROGRESS TO DATE
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                                                             Mar         Apr      May   Jun     Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
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 3 HPB/ Stage 2 Temporary                                                                                                                         RP2 - 12.10.10; RP4 - …; RP5 - …
CHIEF EXECUTIVE'S inc Partnerships
   CPC  Private Sector Leased                                                                                                                     RP2 approved October 2010
            Accommodation for
            Homeless Households
                                                  6M                              4


 4   CPC    Bulk Scanning and Off-                                                                                                                RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 - 19.02.08; RP5.3 - 24.03.09;
            site Storage                                                                                                                          Joint RP5.4 - 13.07.10 - with CDM
                                                 3.2M          2                                                                                  RP2 - ...; RP4 - ...; RP5 - ...
                                                                                                                                                  RP5s presented in March 2009 and July 2010
 5   CPC    Document Management                                                                                                                   RP2 - 28.11.05; RP4 - 26.06.06; RP5 - 17.07.07; RP5.2 - 19.02.08; RP5.3 - 24.03.09;
            System (CDM)                                                                                                                          (R&B doc Man Sys Del Auth Rep - 20.10.09); Joint RP5.4 - 13.07.10 - with Bulk
                                                 3.2M          2                                                                                  Scanning
                                                                                                                                                  RP2 - ...; RP4 - ...; RP5 - ...
                                                                                                                                                  RP5s presented February 2009 and July 2010
 6   CPC    ICT Support Services                                                                                                                  RP2 - 27.06.05; RP2A - 21.02.06; RP4 - 27.11.06; RP5 - 04.09.07; RP5.2 - 21.10.08;
                                                                                                                                                  RP5.3
                                                                                                                                                  RP2 -18.01.11; RP4 - …; RP5 - ...
                                                  16M
                                                                                                                                                  RP5 noted September 2007, October 2008 and March 2010 to allow officers time to
                                                                                                                                                  obtain and include contract benchmarking information. RP2 for new service delivery
                                                                                                                                                  option was agreed January 2011
 7   CPC    Fleet - Vehicle Hire up to                                                                                                            RP2 - 13.07.10; RP4 - …; RP5 - ...
            3.5 tonnes/Van Framework                                                                                                              RP2 for replacement contract agreed July 2010
                                                 3.2M           4

 8   CPC    Fleet - Existing Fleet                                                                                                                RP2 - 18.09.06; RP4 - 26.03.07; RP5.1 - 23.10.07; RP5.2 - 24.03.09; RP5.3 -
            Vehicle Maintenance                                                                                                                   16.03.10
                                                                                                                                                  RP2 - ...; RP4 - ...; RP5 - ...
                                                 2.5M                         5                 2                                                 RP4 noted and agreed by CPC/Cabinet March 2007. Contract performing well except
                                                                                                                                                  for minor administrative and management issues which led to personnel changes.
                                                                                                                                                  Training being provided to deal with issue. RP5s submitted in October 2007, March
                                                                                                                                                  2009 and March 2010
 9   CPC    Facilities Management -                                                                                                               RP2 - 24.03.09; RP4 - 09.02.10;
            Gas                                                                                                                                   RP5 &2 Del Auth - 15.06.10; RP4 - 15.02.11;
                                                                                                                                                  RP2 - ...
                                                 2.2M           2                                                                                 Retrospective RP4 for current contract presented to CPC February. RP5&2 for next
                                                                                                                                                  contract commencing October agreed under Delegated authority by CE; reported to
                                                                                                                                                  CPC for info in June 2010.
 10 CPC     Facilities Management -                                                                                                               RP2 - 24.03.09; RP4 - 09.02.10;
            Electricity                                                                                                                           RP5&2 Del Auth - 15.06.10; RP4 - 15.02.11;
                                                                                                                                                  RP2 - ...
                                                 3.9M           2                                                                                 Retrospective RP4 for current contract presented to CPC February. RP5&2 for next
                                                                                                                                                  contract commencing October agreed under Delegated authority by CE; reported to
                                                                                                                                                  CPC for info in June 2010.
 11 HPB     Printing - External                                                                                                                   RP2 - 24.10.05; RP2A - 11.07.06; RP4 - 13.03.07; RP5 - 17.03.09; RP5.2 - 31.09.10
            Printing Services -                                                                                                                   RP2 - 31.09.10; RP4 - ...; RP5 - ...
            Variable Data Print                                                                                                                   Further RP5 and RP2 for new contract approved September 2010. ITT issued to
                                                 1.1M                         4                                                                   suppliers. Current contract to be extended to June to ensure new contract does not
                                                                                                                                                  start during annual billing activity

 12 HPB     Office Furniture: Supply                                                                                                              RP2&4 - 23.07.07; RP5 - 06.01.09; RP5.2 - 05.01.10; RP5.3 - ...
            and Delivery                                                                                                                          Hackney Procurement Service are working with LCSG colleagues on the retender of
                                                                                                                                                  this contract. 19 Bids received following OJEU notice issued. Evaluation of tenders
                                                 2.5M                                   2/4                                                       commenced and contract award scheduled for April 2011. HPS will evaluate other
                                                                                                                                                  consortium arrangements and recommend apporpriate framework for Council as part
                                                                                                                                                  of RP2/4 report scheduled for May HPB.
 13 CPC     Service First - Hackney                                                                                                               RP2 - 26.03.07; RP2.2 - ...; RP4 - …; RP5 - ...
            Office Buildings                                                                                                                      New approach for refurbishment of HTH being discussed. Discussions will identify new
            including Hackney Town              20.0M
                                                                                                                                                  procurement strategy which will form part of RP2 report on project. RP2 to be signed
            Hall -Refurbishment                                                                                                                   off by CE under delegated powers
            (Works)




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                                                                                                         MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                              Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                   2011                              2012




                                                 £ (est)/
        M




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                                                             Mar         Apr      May   Jun    Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
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14 HPB E-Procurement Solution/                                                                                                                   RP2&4 - 13.02.07; RP5.1 - 14.11.07; RP5.2 - 11.11.08; RP5.3 - 06.07.10
                               inc
CHIEF EXECUTIVE'S 75K Partnerships
       Marketplace                                                                                                                               RP2 - …; RP4 - …; RP5 - …
                                                                                                                                                 RP5s presented November 2008 and July 2010.
 15 HPB     N&R Professional                                                                                                                     RP2 - 08.07.08; RP2A - 14.10.08; RP4 - CPC 02.06.09; RP5 - …
            Services                                                                                                                             Professional services around planning, building control and property services.
                                                 7.5M
                                                                                                                                                 Contracts signed.

 16 CPC     Financial Management                                                                                                                 RP2/4 - 25.03.08; RP5.4 - 21.04.09; RP5.5 - ...
            System [FMS]                         3.5M/
                                                 3.2M
                                                                                                                                                 RP2 - ...; RP4 - ...
                                                                                                                                                 RP4 agreed April 2008. RP5 presented April 2009
 17 CPC     Facilities Framework -                                                                                                               RP2 - 10.02.06; RP2.1 - 26.07.04; RP2.2 - 23.07.07; RP4 - 18.11.08; RP5 - …
            Security Services                                                                                                                    Award agreed November 2008. Contract implementation completed and new
                                                 7.5M                                                                                            contractor on site. Actual contract start date was April 2009. RP5 moved back to April
                                                                                                                                                 2010 to allow for full year data to be provided

 18 HPB     Stage 1 Temporary                                                                                                                    RP2 - 17.10.06; RP4 - 26.11.07; RP5 -11.11.08; RP5.2 - 13.10.09; RP5.3 - ...
            Accommodation for                   1.67M                                                                                            Award report agreed November 2007; RP5s noted November 2008 and October 2009
            Homeless Persons                      pa
            [Emergency
 19 CPC     Accommodation]
            Facilities Management -                                                                                                              RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...
            Office Cleaning (inc                                                                                                                 RP5 including request to extend contract by one year to allow for retender of contract
            Personal Hygiene                     3.0M                                                                                            received May 2008. RP2 approved February. OJEU posted. 65 EOI and about 40
            Services)
                                                                                                                                                 PQQs received. 6 suppliers shortlisted and invited to tender. 4 tenders received/
                                                                                                                                                 evaluated. RP4 approved October 2009. RP5 planned for December 2010
 20 HPB/    Statutory Inspection and                                                                                                             RP2 - 10.02.09; RP4 - 20.10.09; RP5 - ...
            Testing including                                                                                                                    Procurement of Planned Preventative and Reactive Maintenance for all Council office
    CPC     Responsive Maintenance                3M                                                                                             buildings. RP2 approved February 2009. Following OJEU notice issued, 91 EOI and
            Lots 1-3.
                                                                                                                                                 50 PQQs received. RP4 approved in October 2009. Contract implementation already
                                                                                                                                                 started.
 21 HPB     Corporate Removals                                                                                                                   RP5.2&2 - 07.07.09; RP4 - 05.01.10; RP5 - ...
            Contract (Service First                                                                                                              Report on termination of current contract on agreement on both parties and proposal
            Office Moves and                      1M
                                                                                                                                                 for procurement of new contract presented in combined RP5/2 in July 2009. RP4
            Relocation Services)
                                                                                                                                                 approved January 2010.
 22 HPB     Enterprise Scanning                                                                                                                  RP2 - 11.11.08; RP4 - 06.01.09; RP5 - 05.01.10; RP5.2 - ...
            Solution                                                                                                                             Procurement of Enterprise Scanning Solution for Council. BC and RAT rating
                                                 285K
                                                                                                                                                 medium. RP2 fast tracked and presented November 2008; RP4 approved January
                                                                                                                                                 2009 and RP5 presented January 2010
 23 HPB     Office Stationery                                                                                                                    RP2 - 02.02.10; RP4 - 11.05.10 (for info); RP5 - ...
                                                                                                                                                 Contract performing, no major issues and delivering anticipated savings. Project now
                                                  2M                          5                                                                  categorised as medium risk and will henceforth be reported to HPB. RP5 submitted in
                                                                                                                                                 January and RP2 submitted February; RP4 submitted May 2010
 24 HPB     Purchase of Integrated                                                                                                               RP2/4 - 14.11.06; RP5.1 - 17.10.07; RP5.2 - 08.07.08; RP5.3 - 06.01.09; RP5.4 -
            Children's System                                                                                                                    01.09.09; RP5.5 - 09.03.10; RP5.6 - ...
            Module to Support                                                                                                                    Award approved by November 2006 HPB. Programme for implementation to be
            Children's Social Care
                                                 140K                         5                                                                  agreed between LBH, TLT and supplier. Concerns about software's ability to provide
                                                                                                                                                 required information. Default issued. Discussions with other LBs who also use system
                                                                                                                                                 and who are experiencing similar problems. Further RP5 submitted March 2010

 25 HPB     Emergency                                                                                                                            RP2 - 17.10.06; RP4 - 26.11.07; RP5 - 02.06.09 (CPC); RP5.2 - 08.06.10; RP5.3 - ...
            Accommodation -                     1.77M                                                                                            One year contract with option to extend for further 2 years (annually reviewed). RP5s
            [Persons with no Recourse             pa                                     5                                                       noted June 2009 and June 2010
            to Public Funds]

 26 CPC     Telephony Systems                                                                                                                    RP2 - 10.02.09; RP2A - 14.07.09; RP4 - Del Auth - 15.06.10; RP5 - ....
                                                                                                                                                 RP2 for procurement of combined Telephony service approved February. RP2A
                                                 2.4M                                    5                                                       agreed in July. RP4 approved by CE under Delegated Authority and reported for info
                                                                                                                                                 June 2010
 27 HPB     External - Non Variable                                                                                                              RP2A - 05.01.10; RP4 - 13.07.10; RP5 - …
            Data Print                                                                                                                           This requirement forms part of Print review work streams. Business case being
                                                  4M                                           5                                                 finalised; RP2A approved January 2010. RP4 approved at July CPC and RP5
                                                                                                                                                 scheduled for July 2011




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                                                                                                           MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                           Agenda Item ...

                                                                                               Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                     2011                              2012




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                                                               Mar         Apr      May   Jun    Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
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28 CPC Customer Relationship                                                                                                                       PILOT - RP2 - 23.05.05; RP4 - 24.10.05; RP5.1 - 21.03.06; BN - 12.12.06; RP5 -
CHIEF EXECUTIVE'S inc Partnerships
       Management (Project                                                                                                                         17.07.07.2
              Support Services)                                                                                                                    RP2 - 23.07.07; RP4 - 25.03.08; RP5 - 21.04.09; RP5.2 -13.07.10
                                                   500K                                          5
                                                                                                                                                   RP4 agreed March 2008 for consultancy and support service contract. Another RP5
                                                                                                                                                   was presented at July CPC. Further RP5 scheduled for July 2011
 29 CPC/      Facilities Management -                                                                                                              RP2 - 19.05.09; RP4 - 01.09.09; RP5 - 31.08.10; RP5.2 - ...
              Heating Oil and Diesel                                                                                                               RP5 submitted September 2008 included recommendation to extend current contract
    HPB
              Fuel                                                                                                                                 by a year. RP2 approved May. OJEU notice placed; about 10 EOI received. 4
                                                   1.2M                                                       5
                                                                                                                                                   tenders submitted and being evaluated. RP4 approved September 2009. RP5 noted
                                                                                                                                                   August 2010
 30 HPB/      ICT Hardware -                                                                                                                       RP2 - 09.03.10; RP4 - 19.10.10; RP5 - …
              PCs/SAN/Server                                                                                                                       Re-procurement of framework. RP2 approved March. Request for quote under 3
    CPC                                             5M                                                              5                              framework identified sent out. RP4 scheduled for September CPC because of value.
                                                                                                                                                   RP4 approved October 2010.
 31 HPB       Print Room Equipment                                                                                                                 RP2 - 11.07.06; RP4.1 - 05.12.06; RP4.2 - 13.02.07; RP5 -14.11.07; RP5.2 -
              Replacement                                                                                                                          08.07.08; RP5.3 - 01.09.09; RP5.4 - ...
                                                   800K
                                                                                                                                                   RP5s submitted July 2008 to discuss savings and overall consumption issues and
                                                                                                                                                   September 2009
 32 CPC/      Building Schools for the                                                                                                             RP2 - 28.11.05; RP4 - 18.09.07; RP5 - 15.06.10
              Future [BSF] - Main                                                                                                                  RP4 presented to Special Cabinet meeting and approved. Considerable delay to
    CAB
              Programme: Selection of             200M+                                                                                            reaching Financial Close, however Advanced Works Agreements have been made for
              Preferred Bidder
                                                                                                                                                   enabling works to start and to ensure projects proceed as required. Financial Close
                                                                                                                                                   reached in December 2008.
 33 HPB/CP    BSF - Project                                                                                                                        RP2 - 06.12.05; RP4 - 14.11.06; RP5 - 15.06.10
     C/ CAB   Management and                        1M                                                                                             Work ongoing to Financial Close and set up of Client Team
              Support Services
345 HPB/CP    BSF - Legal Advice                                                                                                                   RP2 - delegated authority 15.07.05; RP4 - 06.09.05; RP5.1 - 04.12.07; RP5.2 -
     C/ CAB                                        500K                                                                                            15.06.10
                                                                                                                                                   Work on-going in support of BSF
 35 HPB/CP    BSF - Financial Advice                                                                                                               RP2 Del Auth 20.06.05; RP4 - 06.09.05; RP5.1 - 04.12.07; RP5.2 - 15.06.10
     C/ CAB                                        200K                                                                                            Work on-going in support of BSF


HEALTH AND COMMUNITY SERVICES
 1   HPB      Community Services                                                                                                                   RP2 - …; RP4 - …; RP5 - …
              Café Provision

                                                    tbc                         2          4


 2   CPC      Voluntary Sector                                                                                                                     RP2 - 09.11.10; RP4 - ...; RP5 - ...
              Commissioning Adult                                                                                                                  January 2010 BN will provide an update on programme and give an indication of
              Social Care                           3M                                                                          4                  future plans for this programme under Personalisation Agenda. RP2 approved
                                                                                                                                                   November 2010
 3   CPC      Lunchtime Hot Meals                                                                                                                  RP2 - …; RP4 - …; RP5 - ...
              Provision (Meals on                                                                                                                  Current contract expired October 2009. Contract extended by 24 months to allow time
              Wheels)                            400K pa                                                            2                              to ascertain impact of Personalisation.

 4   CPC      Supporting People [SP]:                                                                                                              RP2 - 07.12.10; RP4 - …; RP5 - …
              Single Homeless/ Rough                                                                                                               Re-procurement following Sector Review. RP2 approved December 2010
              Sleeper
                                                    3M                                     4

 5   CPC      SP: Mental Health                                                                                                                    RP2 - 07.12.10; RP4 - …; RP5 - …
                                                    10M                                    4                                                       Re-procurement following Sector Review. RP2 approved December 2010

 6   CPC      SP: Young People/                                                                                                                    RP2 - …; RP4 - …; RP5 - …
              Teenage Pregnancy                                                                                                                    Re-procurement following Sector Review
                                                    6M                                     2                        4




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                                                                                                         MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                            Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                 2011                                2012




                                                 £ (est)/
        M




                                                   act
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                                                                                                                                                                            PROGRESS TO DATE
       U




                   PROJECT
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       R




                                                             Mar         Apr      May   Jun    Jul   Aug   Sep   Oct   Nov   Dec   Jan   Feb
N

     FO




 7 HPB Hackney Marshes                                                                                                                           RP2 - 02.11.10; RP4 - 08.02.11; RP4.2 - …; RP5 - …
CHIEF EXECUTIVE'S inc Partnerships
       Bridges Project – Phase                                                                                                                   Design Team procured as Low Risk element. Construction rated Medium Risk. RP2
            1 , Cow Bridge                        1M
                                                                                                                                                 approved November 2010
            Refurbishment

 8   HPB    Hackney Marshes                                                                                                                      RP2 - 17.06.08; RP2&4 - 18.11.08; RP4 - 19.10.10; BN - ...; RP5 - ...
            Changing Facilities                                                                                                                  RP2 - ...; RP4 - ... RP5 - ...
            North Marsh -                                                                                                                        Partnership Funding between LBH and external bodies. RP4 agreement in principle
            Construction                         2.5M                                   2                        4                               submitted October 2009. Programme now significantly expanded and management
                                                                                                                                                 and elements of scheme under review. Planning Application and scheme brief now
                                                                                                                                                 under review
 9   CPC    Integrated Community                                                                                                                 RP2 - 13.07.10; RP4 - 07.12.10; RP4.2 - ...; RP5 - ...
            Equipment (includes                                                                                                                  Joint Contract with PCT. Report due October 2006 but slipped to January 2007 due
            Telecare)                                                                                                                            to delays caused by financial evaluation and need to consult and obtain data from
                                                  5M                                    4
                                                                                                                                                 PCT. Extended in line with contact provision. Annual reports in future. RP4 approved
                                                                                                                                                 December 2010
 10 HPB     Telecare - Call Centre                                                                                                               RP5 - 01.09.09;
            and Emergency                                                                                                                        RP2 - 05.01.10; RP2a - 08.02.11; RP4 - …; RP4a - …; RP5 -
            Response                                                                                                                             Various contracts implemented. Summary report on new service. RP5 submitted
                                               400K pa                                   4                                                       September 2009. RP2 approved January 2010; RP2a approved February 2011




 11 HPB     Home Improvement                                                                                                                     RP2 - 10.11.09; RP4 - 11.01.10; RP5 - …
            Agency and Handy                                                                                                                     Combination of new and existing services across Supporting People and Voluntary
            Person Service                     425K pa                                                                       4A                  Sector funding. RP2 approved November 2009. Initial paper submitted to
                                                                                                                                                 commissioning body. RP4 agreed January 2011.
 12 HPB     SP: Temporary                                                                                                                        Verbal - 12.10.10; RP2 - …; RP4 - …; RP5 - …
            Accommodation Support-                                                                                                               Procurement of current in house service.
                                   1.2M
            Homeless Families                                                                                                                    Verbal update provided in October 2010

 13 HPB     SP: Nuttall Street -                                                                                                                 RP2/4 - 09.06.09; RP5 - ...
            Support Provision                   1M pa                                                                                            Major procurement within Supporting People. Awarded June 2009

 14 CPC     Supporting Annual                                                                                                                    RP4 - 30.01.06; RP4 - 21.03.06; BN - 12.12.06; RP5.1 - 22.05.07; RP5.2 - 17.07.07;
            Performance Report                                                                                                                   RP5.3 - 12.01.10; RP5.4 - ...
                                                  24M
                                                                                                                                                 BN submitted in May and July 2007 included project plan and quality assessment.
                                                                                                                                                 Annual RP5 due November each year; submitted January 2010
 15 CPC     Home Care Specialist                                                                                                                 RP2 - 23.07.07; RP4 - 24.11.08; RP4A - 12.01.10; RP5 - ...
            Contracts                                                                                                                            RP2 presented to July 2007 CPC formalised contract extension. RP4 agreed
                                                  3M                          5
                                                                                                                                                 November 2008; RP4A re specialist provision approved January 2010.
 16 HPB     Supported Housing with                                                                                                               RP2/4 - 10.02.09; RP5 - 11.05.10; RP5.2 - ...…
            Care                                 800K           5                                                                                Seeking Contract Extensions following review. RP2/4 submitted February 2009; RP5
                                                                                                                                                 submitted May 2010
 17 CPC     Leisure Centres                                                                                                                      BN - 18.07.06; RP2 - 04.06.07; RP2A - 25.03.08; RP4.1 - 24.11.08 Cab; RP4.2 -
            Management -                                                                                                                         24.03.09 Cab; RP5 - 13.07.10; RP5.2 - ...
            Partnership Contract                                                                                                                 Interim contract in place with GLL for 18 months from Sept 2005; extended further 12
            [Future Long Term Leisure
                                                                                                                                                 months to April 2008. Significant issues arose in April/May 2006 including major
            Partner Procurement]
                                                                                                                                                 maintenance works required to Britannia Health and Fitness Centre and fire at Kings
                                                  22M                                    5                                                       Hall Leisure Centre. BN submitted in July 2006 with new indicative timeline for
                                                                                                                                                 process to follow. Public/ stakeholder consultation completed. Consideration of
                                                                                                                                                 possible extension of contract underway. RP4 in November 2008 identified preferred
                                                                                                                                                 provider. Final Award (best and final offer) approved by March 2009 Cabinet and
                                                                                                                                                 agreed premises issues.
 18 CPC     Clissold Park Design                                                                                                                 RP2 - (Cab) 27.10.08; RP2A - 14.07.09; RP4 - 17.11.09; BN - ...; RP5 - …
            and Works                                                                                                                            Procurement of technical input on Heritage Lottery Funded scheme. HLF bid made in
                                                                                                                                                 October 2008. Outcome known June 2009 at earliest. Tender delayed by revised
                                                  8M                                                              5                              Procurement Strategy and HLF notification. RP2A approved July 2009; RP4
                                                                                                                                                 approved November 2009




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                                                                                                      MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                                 Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



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19 CPC SP: Learning                                                                                                                             RP2 - 16.03.10; RP4 - 19.10.10; RP5 - …
                    inc
CHIEF EXECUTIVE'S 10M Partnerships
       Disabilities                                                                                              5                              Re-procurement following Sector Review. RP2 submitted in March; RP4 approved
                                                                                                                                                October 2010
 20 CPC     Hackney Marshes                                                                                                                     RP2 - 24.03.09; RP4 - 20.10.09; BN - ...; RP5 - …
            Changing Facilities -                                                                                                               Partnership Funding between LBH and external bodies. RP2 on construction
            South Marsh Hub                       7M                                                             5                              approved by Committee in March 2009. RP4 agreement in principle on only South
                                                                                                                                                Marsh submitted October 2009. Programme now significantly expanded and
                                                                                                                                                management and elements of scheme under review.
 21 HPB     SP: Substance Misuse                                                                                                                RP2 - 10.11.09; RP4 - 30.11.10; RP5 - …
                                                  2M                                                                                            Re-procurement following Sector Review. RP2 submitted November 2009 and RP4
                                                                                                                                                approved December 2010
 22 CPC     SP: Support Service for                                                                                                             RP2 - 18.11.08; RP4 - 02.06.09; RP5 - ...
            Vulnerable Adults                    7.8M                                                                                           Major procurement within Supporting People. RP4 submitted in June 2009

 23 CPC     Dalston Library Fit Out                                                                                                             RP2 - 16.03.10; RP4 - 13.07.10; RP5 - ...
                                                  3M                                                                        5                   Scheme being developed within Barratts development. Core and shell provided for
                                                                                                                                                LBH to fit out. RP4 approved March 2010
 24 CPC     Clapton Library - Capital                                                                                                           RP2 - 18.07.06; RP2A - 20.03.07; RP4 - 21.04.09; BN - 08.09.09; RP5.1 - …
            Works                                                                                                                               RP4 submitted to April 2009 CPC, for information. Scheme now on site. DPM to
                                                 2.2M                                                                                           receive monthly cost projections. Interim BN on progress submitted September 2009.


 26 CPC     Home Care Block and                                                                                                                 RP2 - 24.11.03; RP4 - 23.02.04; RP4 - 21.06.04; RP5 - 16.03.10
            Cost/Volume Contracts:                                                                                                              RP2 - 23.07.07; RP4 - 24.11.08; Cab RP4A - …; RP5 - ...
            Re-procurement                        12M                                                           5                               RP2 presented to July 2007 CPC formalised contract extension. RP4 agreed in
                                                                                                                                                November 2008. RP5 re new blocks submitted to March 2010.
 27 CPC     SP: Support Service for                                                                                                             RP2 - 17.06.08; RP4 - Cab 26.01.09; RP5 - ...
            Older People (Floating                                                                                                              Major procurement within SP. Decision to be taken on way forward including possible
            Support)                              19M                                                                                           funding from Residential budget



LEGAL AND DEMOCRATIC SERVICES
 1   HPB    Barristers Framework                                                                                                                RP2 - 14.11.05; BN - 17.01.06; Oral Update - 10.02.06; RP2A - 14.03.06; RP4 -
                                                                                                                                                18.09.06; RP5 -14.11.07; BN - ...; RP5.2 - …
                                                 1.2M                         4                                                                 RP4 - …; RP5 - ...
                                                                                                                                                RP5 presented to October 2007 HPB. Range of actions need to be implemented to
                                                                                                                                                improve performance of contract.
 2   CPC    Human Resources -                                                                                                                   RP2 -16.03.10; RP4 - 13.07.10
            Recruitment Advertising &                                                                                                           New contract procured and agreed July 2010
            Response Handling
                                                 1.7M                                         5

 3   CPC    Human Resources -                                                                                                                   RP2 - 27.05.08; RP4 - 10.12.08; RP5 - 12.01.10; RP5.2 - ...
            Agency Staff                                                                                                                        RP4 agreed December 2008. Contract implementation started January 2009 and go
                                               42M per
                                                                                                                                                live date for first phase of implementation completed. Contract working well. System
                                                annum
                                                                                                                                                roll-out completed including use of online timesheet . Initial RP5 submitted to January
                                                                                                                                                2010.
 4   CPC    Human Resources -                                                                                                                   RP2 - 23.04.07; RP4 - 04.09.07; RP5 - 21.10.08; RP5.2 - 12.01.10; BN - …; RP5.3 -
            Payroll Service & Payroll                                                                                                           ...
            System Hosting and                    3M
                                                                                                                                                New contract awarded, signed and implemented. RP5s submitted October 2008 and
            Maintenance
                                                                                                                                                January 2010.
 5   CPC    Human Resources On                                                                                                                  RP2 - 18.11.08; RP4 - 10.02.09; RP5 - 13.07.10 ; RP5.2 - ...
            Line Recruitment System                                                                                                             Procurement of online recruitment for Council. Project linked with Recruitment and
                                                 200K                                         5                                                 Advertising. RP2 November 2008; RP4 February 2009. Systems implementation
                                                                                                                                                started and first launch completed in July 2009. RP5 presented July 2010
 6   CPC    Human Resources -                                                                                                                   RP2&4 - 09.09.08; RP5 - ...
            Executive Search and                                                                                                                RP2/4 agreed September 2008. Contract implementation started April 2009.
            Selection/Occupational                tbc
            Testing




            D:\Docstoc\Working\pdf\c97032b3-2c5e-4eae-bb8c-fda56c9caf50.xls                                                                   7 of 20                                                                                              3/17/2011
                                                                                                         MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                            Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                   2011                              2012




                                                     £ (est)/
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                                                                                                                                                                            PROGRESS TO DATE
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N

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 7 HPB Human Resources -                                                                                                                         RP2 - 14.10.08; RP4 - 10.02.09; RP5 - 06.07.10; RP5.2 - ...
                           inc
CHIEF EXECUTIVE'S507K Partnerships
       Occupational Health                                                                     5                                                 RP4 approved February 2009. Contract implementation now completed and new
                Service                                                                                                                          contract fully operational. RP5 presented July 2010
8       HPB     Leadership Programme -                                                                                                           RP2/BN - 04.12.07; BN - 16.04.08; RP4 - 02.09.08; BN - 06.01.09; RP5 - 01.09.09;
                4th Tier Managers (Lots 2                                                                                                        RP5.2 - ...
                and 3)                               250K
                                                                                                                                                 RP4 presented at September following fast track approval given August 2008 by Chair
                                                                                                                                                 of HPB. BN submitted January and RP5 submitted September 2009.

NEIGHBOURHOODS AND REGENERATION inc Hackney Homes
    1   CPC     Parking - Parking                                                                                                                RP2 - 23.02.04; RP4 (Del Auth) - 13.09.04; RP5.1 - 23.06.06; RP5.2 - 23.01.07;
                Enforcement                                                                                                                      RP5.3 - 23.10.07; RP5.4 - 15.07.08; RP5.5 - 12.01.10; BN - 15.06.10.
                                                                                                                                                 RP2 - 15.02.11; RP4 - …; RP5 - ...
                                                      15M
                                                                                                                                                 Contract performing well. New contract to encompass ambassadorial role for officers
                                                                                                                                                 and includes CCTV.

    2   HPB     Pay & Display Machines -                                                                                                         RP2 - 13.10.09, RP4 - …; RP5 - ...
                PiP Consortium                       745K                                4                                                       LBH leading on tender for machines, maintenance, spare parts and installation of
                                                                                                                                                 machines. PQQs evaluated. Delays due to limited resources. ITT to be amended.
    3   CPC     Alex Nat & Bridge                                                                                                                RP2 - 13.07.10 Del Auth; RP4 - 13.12.10 Del Auth; RP4.2 - … Del Auth; RP5 - ...
                Garages site New Build
                                                     £12m
                                                                  4                                                                              LA new build project. Contract awarded.
                                                                info
    4   CPC     Community Drug                                                                                                                   RP2 - 23.04.07; BN - 22.05.07; BN - 17.07.07; RP4 - 25.02.08; BN - 21.10.08; RP5 -
                Services
                                                     6.5M
                                                                  4                                                                              20.10.09;
                                                                info                                                                             RP4.2 - … Del Auth; RP5 - ...
                                                                                                                                                 New premises acquired for full execution of service.
    5   HPB/C   Ways into Work                                                                                                                   RP2 - …., RP4 - ….; RP5 - ...
                Employment Services                                2                                                                             General framework to support to get local people into work. Fast track process to be
        PC                                           2.5M                          4
                Framework                                        Info                                                                            used as funding has been made available short notice.
    6   CPC     Woodberry Down                                                                                                                   RP2 - 24.01.05; RP4 - 28.11.05; RP5.1 - 19.10.06; RP5.2 - 04.09.07; RP5.3 -
                Regeneration                                                                                                                     15.07.08; RP5.4 - ...
                Programme - Kick Start               165M                                                                                        Appointment of consortia approved by November 2006 Cabinet. PDA signed August
                Sites Programme
                                                                                                                                                 2006 but amended due to land swap. Building of 117 social rented homes on old
                                                                                                                                                 school site almost complete, hand over in June 2011.
    7   HPB     Community - Closed                                                                                                               RP2 - 21.11.05; RP4 - 11.04.06; RP5.1 - 13.06.07; RP5.2 - 10.06.08; RP5.3 -
                Circuit Television Staffing                                                                                                      01.09.09; RP5.4 - ...
                Contract                             1.7M
                                                                                                                                                 Contract awarded April 2006 working well.

    8   HPB     Murray Grove Post                                                                                                                RP2 - 10.11.09, RP4 - 02.02.10; RP5 - ...
                                                     180K
                Office                                                                                                                           Post Office open.
    9   CPC     Holly Street Phase 6B -                                                                                                          RP2 - 24.06.02; RP4 - 28.07.03; Rep 23.05.05; RP5 - 17.07.07; RP5 - 15.07.08;
                Redevelopment                                                                                                                    RP5.2 - 09.12.09; DEL - 19.10.10; VAR - 09.11.10; RP5.3 - ....
                                                      27M
                                                                                                                                                 All but 2 LBH homes completed. Developer delayed start of final phase due to
                                                                                                                                                 economic climate. Contract extended from 01.01.09: 75/ 139 wks (September 2011).
 10 CPC         Waste Management -                                                                                                               RP2 - 19.12.05; RP2A - 21.03.06; RP4 - 30.10.06; RP5.1 - 22.01.08; RP5.2 -
                Waste Recycling Services                                                                                                         08.09.09; RP5.3 - ...
                                                   2.4M pa
                                                                                                                                                 Performance being monitored and operating well. Contract extended from 2011 to
                                                                                                                                                 2013.
 11 HPB         Criminal Justice Drug                                                                                                            RP2 - 14.10.08; RP4 - 02.06.09; RP5.1 - …;
                Treatment Service                    4.5M
                                                                                                                                                 Contract start August 2009.
 12 CPC/H       Independent Tenants                                                                                                              (RP2 - 27.03.06); RP4 - 17.12.07; RP5 - 10.11.09; RP5.2 - ...
                and Leaseholders                     600K                                                                                        Appointment of panel of representatives to be used by existing and future estate
    PB
                Advisor [ITLA]                                                                                                                   renewal programmes.
 13 HPB         Parking - Management                                                                                                             RP2 - 11.07.06; RP4 - 26.03.07; BN - 08.07.08; VB - 01.09.09; RP5 - ....
                Information Software                                                                                                             Contractor Spur Solutions. Contract signed; system operational. Additional work
                Replacement                          485k                                                                                        outside of original specification (web pages/Channel Migrations) commissioned as
                                                                                                                                                 separate project, some of which has been delivered and some still in testing .
 14 HPB         Community - Closed                                                                                                               RP2 - 07.07.09; RP4 - 02.02.10; RP5 - ...
                Circuit Television                   220K                                                                                        Contract in operation.
                Maintenance Contract




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                                                                                                         MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                                Agenda Item ...

                                                                                             Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



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15 HPB Hackney Enterprise                                                                                                                         RP5 - CPC - 02.06.09.
                          inc
CHIEF EXECUTIVE'S300K + Partnerships
       Network                                                                                                                                    BN/RP2 - 14.11.07; RP2A.1 - 18.03.08; RP2A.2 - 08.07.08; RP4.1 - 11.11.08; RP4.2 -
                                                    300K                                                                                          09.06.09; DEL - 19.10.10; RP5 - …
                                                                                                                                                  Contract underway.
 16 CPC       Ottaway & Rendalsham                                                                                                                RP2 - 09.02.10; RP4 - 16.03.10; RP4A - Del Auth, 15.06.10; RP5 - ...
              New Build                             4.2M                                 5                                                        LA new build project. Works started on both sites.

 17 CPC       Regeneration -                                                                                                                      RP4 - 20.10.03; Rep - 24.10.05; BN.1 - 12.12.06; BN.2 - 20.11.07; RP5.1 - 18.11.08;
              Haggerston West and                    90M                                       5                                                  RP5.2 - …
              Kingsland Estate                                                                                                                    Estate Transferred.
 18 HPB       Remote Monitoring                                                                                                                   RP2 - 02.02.10; RP4 - 31.08.10; RP5 - ...
              Street Lighting                                                                                                                     Remote monitoring of street lighting for maintenance and energy efficiency purposes.
                                                    850K                                                    5

 19 HPB/      Ways into Work                                                                                                                      RP2 - 10.11.09, RP4 - 13.07.10; RP5 - ...
                                                    4.2m                                                                                          Support to get local people into work.
    CPC
 20 CPC       Environmental & Waste                                                                                                               RP2 - 09.12.09; RP4 - 07.09.10; RP5 - ...
              Management Software                                                                                                                 To facilitate information sharing between Waste Management and Environmental
              [EQuIS]
                                                    500K                                                    5
                                                                                                                                                  Enforcement. Development works underway .
 21 CPC       Bridport New Build                                                                                                                  RP2 - 16.03.10; RP4 - 10.6.10 Del Auth; RP4 - 13.07.10 Del Auth; RP5 - ...
                                                    180K                                                    5                                     LA new build project. Works underway

 22 CPC       Woodberry Down                                                                                                                      RP2 - 12.12.06; RP2A - 19.06.07; RP2A.2 - 25.03.08; BN - 10.02.09; BN - …; RP4.1 -
              Regeneration                                                                                                                        ...; RP4.2 - ...; RP5 - …
              Programme - RSL/                      700M
                                                                                                                                                  Phase 2-4 PDA variation to be agreed.
              Developer Partner
              Selection
 23 HPB/      Stimulant Treatment                                                                                                                 RP2 - 13.10.09; RP4 - 13.07.10; RP5 - ...
              Service                              2.13M                                                                                          Provision of intensive 1-2-1 and structured group work to discourage illicit substance,
    CPC
                                                                                                                                                  alcohol and prescribed drug misuse.
                                                                                                                                                  RP2 - 24.10.05; BN - 21.03.06; RP2A - 23.06.06; BN - 19.10.06; RP4 - 29.01.07;
                Highways: 2011-2015                                                                                                               RP5.1 - 00.11.07; RP5.2 - 09.09.08; RP5.3 - 17.11.09; RP5.4 - ....
 24    CPC      Streetscene & Street                 40M                                                                            5             RP2 - 16.03.10; RP4 - 18.01.11; RP5 - ...
                  Lighting Contract                                                                                                               Contract awarded, implimentation underway for April 2011.

 25    HPB          Jobs Brokerage                                                                                                                RP2 - 17.01.08; RP2A - 18.03.08; RP4 - 08.07.08; BN - 06.01.09; RP5 - 05.01.10;
                                                   788k +                                                                                         VAR BN - 11.01.11; RP5.2 - ...
                                                    788k                                                                                          Provision of comprehensive service to match Hackney resident to opportunities
                                                                                                                                                  around Olympics. Contract operational.

HACKNEY HOMES
Property Services
 26 CPC      External Decorations &                                                                                                               RP2 - 13.07.10; RP4 - ...; RP5 - …
              Ancillary work                                                                                                                      Works to be tendered to ensure compliance with CLARA and ability to recharge where
                                                     8M                            4
                                                                                                                                                  required. 41 EoI returned.
 27 CPC       Building Materials and                                                                                                              RP2.1 - 27.03.06; RP2.2 - 26.06.06; RP2A - 12.09.06; RP4 - 20.02.07; RP5.1 -
              Supplies                                                                                                                            11.12.07; RP5.2 - 09.09.08; RP5.3 - 08.09.09; RP5.4/2&4 - 07.09.10; RP5.5 - ...
                                                     45M
                                                                                                                                                  Contracts operational since 01.06.07.

 28 CPC       Woodberry Down                                                                                                                      RP2 - 15.07.08; BN - …; RP2A - . ; RP4 - ...; RP5 - …
              Regeneration                                                                                                                        Budget agreed July. Mulalley appointed from Decent Homes Framework.
                                                     17M
              Programme - Interim
              Repairs
 29 CPC       Planned Maintenance -                                                                                                               RP2 - 19.02.08; RP4 - RP4 - 15.07.08; BN - 10.02.09; RP5 - ...
              Works: General                                                                                                                      All Contracts operational.
              Buildings and Electrical             20M pa
              Contracts

 30 CPC       Procurement 2010                                                                                                                    RP2 - 1.06.09; RP2A - 08.09.09; RP4 - 16.03.10; BN - 13.07.10; RP5 - …
              DHs                                   100M                                                                                          Procurement of comprehensive partnering arrangement to co-ordinate all Decent
              Maintenance                            64M                                                                                          Homes and Planned Maintenance. Contracts signed.




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                                                                                                      MARCH 2011 PROCUREMENT FORWARD PLAN                                                                                                 Agenda Item ...

                                                                                          Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



                                                                                                2011                                 2012




                                                    £ (est)/
           M




                                                      act
 S




                                                                                                                                                                           PROGRESS TO DATE
          U




                      PROJECT
 O

       R




                                                                Mar         Apr   May   Jun   Jul   Aug    Sep   Oct   Nov   Dec   Jan   Feb
N

     FO




Regeneration
CHIEF EXECUTIVE'S                                     inc Partnerships
 31 HPB        Corporate Demolition                                                                                                            (RP2 - 27.03.06); BN - 19.06.07; RP4 - 17.10.07; RP5.1 - 06.01.09; RP5.2 - ...
               Framework                                                                                                                       Appointment of 3 demolition contractors.
Decent Homes
 32 HPB        Cranston Estate                                                                                                                 RP2 -16.01.07; BN - 03.09.07; RP5 - 18.03.08; BN - 13.10.09; RP5.2 - ...
               Combined Heat and Power                                                                                                         Initially a component of Shoreditch Trust Rolling Refurbishment Programme:
               Scheme                                                                                                                          installation of new district heating system. Phase 1 complete. Internal distribution and
                                                    3.1M
                                                                                                                                               radiator replacement dependent on funding. Phase 3 (CHP) cannot be implemented
                                                                                                                                               without phase 2 being completed.

Others
 33 HPB        Digital Aerial                                                                                                                  RP2 - 09.09.08; RP4 - 10.02.09; RP5.1 - ...; RP5.2 - ...
                                                                                                                                               LAPN lead procurement for framework of digital aerial system installers.
                                                     7M


 34 CPC        Integrated Housing                                                                                                              RP2 - 23.06.03; BN - 24.07.06; RP2 - 26.03.07; RP2A - 17.07.07; RP4 - 25.02.08;
               Management System                                                                                                               BN - 14.07.09; RP5 - …
               (IHMS)                               2.5M
                                                                                                                                               Supplier selected. Implementation underway Repairs and ASB operational, remainder
                                                                                                                                               to go live by end of March 2011 .
 35 CPC        Housing Management                                                                                                              RP2 - 27.03.06; RP4 - 27.11.06; RP5.1 - 15.07.08; RP5.2 - 20.10.09; RP5.3 -
               Contracts                                                                                                                       13.07.10
                                                     29M
                                                                                                                                               Contracts in place and working well.


LEGEND
     CED       Contract Expiry Date                                                             CPC/HPB                                        Cabinet Procurement Committee or Hackney Procurement Board
 Del Auth Delegated Authority                                                                       EXPT                                       Exempt Report
     N         New Projects                                                                         REM                                        Marked for removal from future plans
      R        Red Rated Items                                                                      VAR                                        Variation Briefing Note
               Summer Recess                                                                         V                                         Verbal Briefing Report
         Current Project                                                                          Non Key Decision Briefing Notes (ie RP5s)
The Forward Plan is published monthly and reflects the progress of high and medium risk projects being undertaken by the authority. Reports are submitted for approval at
* Review Point 2: Procurement Strategy - to explain how projects are to be procured and seek permission to go out to market; and
* Review Point 4: Contract Award - following the tender process, Officers recommend to appoint the successful tenderer.




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                                                                                               MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                   Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION



CED: March 2013
Further RP5 is scheduled for June 2011

CED - Various
Further RP5 scheduled for December 2010




CED: ….. Not yet known.
RP4 delayed to May in order to ensure thorough
evaluation of large number of providers invited to
tender . This is necessary to ensure families get
sufficient choice in provider and all cultural/specific
requirements met.
CED: Renewable annually
Annual update (RP2&4) to be submitted each
September; next update due September 2011 .

CED: ....
RP4 on track to be submitted March 2011.



CED: ....
Consideration being given to Stage 1 Proposals
including pricing. Decision on this to be made March
2011.
CED: 07.03.2011.
Procurement commenced and running smoothly. There
is considerable interest (over 120) in this contract. RP4
scheduled for November 2011


CED: 30.03.11
Tender completed and evaluated. On track for March
HPB.



CED: 30.01.11
Remove, service brought in house




CED: 26.03.11
Review taking place currently to see what alternatives
may fit need - including hosting on expiry of this current
contract. Update will be available end of October.

CED: 01.05.2010.
Final costing/project information not yet available.
Outcomes to be presented as part of DoCS Annual
Update
CED - December 2010
Completed




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                                                                                               MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                   Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: 31.09.11 + extension subject to funding
Funding agreed from Early Intervention Grant.
Discussions to be held on next steps and any
reprocurement required for adjusted services.




CED: 31.03.11
RP5 scheduled for March 2011 to CYPMT. Good
service, excellent outcomes.

CED: 23.09.10.
Outcomes to be included in DoCS annual update.



CED: 31.03.11 + 3 year extension
Likely smaller service to be negotiated with Provider for
2011/12 to ensure some functionality until All Age
Careers Service is in place Sept 2012.
CED - TBA Outcomes now to be included in DoCS
annual summary. Lessons learned currently under
consideration and will be shared.




CED: 01.06.12
Site management ongoing to ensure delivery to time
and budget. Difficult site but progressing. RP5 delivery
tbc



CED: 07.09.2010.
Outcomes to be included in DoCS annual update.



CED: 31.09.13.
RP5 originally scheduled for September but now
awaiting agreement of new format for RP5 submission to
CYPMT
CED: Various
Full evaluation to take place, retention monies still in
place. Outcomes to be presented as part of DCS
overall report.



CED - ….
 Combined RP2/4 originally scheduled for February
slipped to March 2011




CED: January 2010 (+ 2)
RP2 for replacement contract originally scheduled for
January slipped to April 2011




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                                                                                              MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                  Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: ....
New scheme. RP2 approved in October 2010; RP4
originally scheduled for March slipped to May 2011



CED: September 2011 (+ 1)
RP2 for contract renewal originally scheduled for
November 2010 slipped to March 2011 to allow for
further consultation with stakeholders.
CED: September 2009 (+ 2)
RP2 for contract renewal originally scheduled for
November 2010 slipped to March 2011 to allow for
further consultation with stakeholders.

CED: April 2012 (+ 2)
RP4 to be agreed and scheduled




CED: March 2011
About 24 EOI received and 22 PQQs submitted. PQQ
evaluation concluded and ITT issued. RP4 originally
scheduled for January eventually slipped to March 2011
CED: March 2012
Fleet Management Unit decided not to take up option
for contract extenstion allowed under current contract.
Therefore procurement of new contract to commence
with RP2 scheduled for July 2011.




CED: October 2010
Restrospective RP4 submitted February. RP2
scheduled for March 2011




CED: March.2011
RP4 originally scheduled for March slipped to April 2011




CED: July 2011
RP2/4 originally scheduled for May slipped to June
2011




CED:
RP2 originally scheduled for November 2009 slipped to
February 2010 to be approved by CE under delegated
powers




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                                                                                               MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                   Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: January 2014
STA request has been approved for a further 3 years
contract with EGS
CED - August 2013
RP5 scheduled for July slipped to October 2010 to
include options for collaborative opportunities and direct
service delivery.
CED: April 2014 (+ 1)
Further RP5 scheduled for April eventually slipped to
October 2010
CED:April 2013
RP5 originally scheduled for November 2009 eventually
slipped to October 2010 to allow for full year data.


CED: TBC
Further RP5 scheduled for October 2010


CED: November 2012
RP5 for new contract scheduled for December 2010




CED: November 2012
RP5 originally scheduled for November 2010 slipped to
January 2011.


CED: January 2014
Further RP5 scheduled for January 2011


CED: January 2013
Further RP5 scheduled for January 2011


CED: April 2014
RP4 originally scheduled for March was signed off by
Chair of HPB in April and has been presented for info
May 2010. RP5 scheduled for April 2011
CED: 31.03.12
Service to be transferred to Corporate ICT




CED: ....
Further RP5 scheduled for June 2011


CED: March 2013
RP5 scheduled for June 2011


CED: July 2014
RP5 scheduled for July 2011




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                                                                                              MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                  Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: March 2011 (+ 1)
Further RP5 scheduled for July 2011




CED: September 2011(3: 1 +1 +1)
RP5 noted and approved August 2010 HPB. Further
RP5 scheduled for September 2011



CED: April 2014
RP4 approved October 2010.RP5 scheduled for
October 2011.

CED: …...
Further RP5 originally scheduled for September slipped
to November 2010




CED: Capital Scheme
One RP5 providing detailed update on process to
Financial Close, lessons learned and next steps;
including Main Programme, Legal, Financial and Project
Management Support submitted June 2010




CED: ....
Strategy paper detailing process to identify café
providers for number of Parks and Dalston Library:
RP2 originally scheduled for July 2010 eventually
slipped to April 2011 and RP4 originally scheduled for
November 2010 eventually slipped to June 2011
CED: March 2011
RP2 approved November 2010 details. Strategy for
reprocurement on a sectoral basis. RP4 scheduled for
December 2011. Reviews progressing
CED: September 2012 following Extension.
As described In Procurement Strategy report, July 2009.
Possible collaborative tender. RP2 scheduled for
October 2011
CED: …
RP4 originally scheduled for December 2010 slipped to
June 2011
CED: …
RP4 originally scheduled for September 2010 slipped to
June 2011
CED: …
RP2 originally scheduled for April 2010 eventually
slipped to June, due to Southwark ruling and need for
consultation and Commissioning Body approval. RP4
scheduled for October 2011




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                                                                                               MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                   Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: ....
New scheme. RP4 submitted for approval February
2011 but identified issue re land ownership so this to be
resolved and report represented
CED: Capital Scheme.
Planning permission already granted. RP2 originally
scheduled for April now slipped to June with RP4
scheduled for October 2011


CED: March 2010 + Extension
RP4 approved December 2010. Further RP4
scheduled for June 2011


CED: Various
Tender failed to secure affordable bids. Officers will
retender in autumn 2010. Extension agreed with
existing service provider. RP2a approved February.
RP4 originally scheduled for January slipped to June
2011. Possible collaboration. New programme indicates
June award
CED: N/A
RP4a scheduled for December 2011



CED: ....
New scheme. RP4 scheduled for January eventuallay
slipped to DPR in March 2011
CED: June 2012
RP5 originally scheduled for June slipped to December
2010 to facilitate full suppply of monitoring information
CED: Various
Further annual report scheduled for January 2011


CED: March 2012
RP5 scheduled for February 2011

CED: TBC
Follow up report for information originally scheduled for
September 2010 slipped to March 2011
CED: March 2024
Initial RP5 originally scheduled for June slipped to July
2010 to capture first year's performance. Contract now
signed. Next RP5 June 2011




CED: Capital Scheme
RP5 scheduled for October 2010. Centre officially
opened on 22nd February 2010




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                                                                                              MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                  Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED
RP5 scheduled for October 2011

CED: Capital Scheme.
Planning permission already granted.



CED: …
RP4 originally scheduled for May eventually slipped to
December 2010 but has no material effect on process
CED: September 2012
RP5 scheduled for July delayed till November to include
monitoring details, due to slow implementation
CED: Capital Scheme.
RP4 originally scheduled for October 2009, eventually
slipped to July 2010.
CED: Capital Scheme
RP5 scheduled for October 2010. Centre officially
opened on 22nd February 2010


CED: March 2012
Further RP5 scheduled for September but delayed to
October 2010 because of summer workload

CED: March 2012
RP5 originally scheduled for January eventually slipped
to October 2010 to ensure full year's monitoring figures
available and outcome of service user service to be
included



CED: …...
RP4 originally scheduled for February slipped to April
2011


CED: August 2010 (Contract extended)
BN originally scheduled October 2010 eventually slipped
to January 2011. RP5 scheduled for July 2011
CED: April 2014(+ 3)
Further RP5 scheduled for January 2011



CED: September 2012 (+ 3)
Further RP5 scheduled for January 2011


CED: February 2013 (+ 3)
Further RP5 scheduled for July 2011


CED: …...
RP5 originally scheduled for March eventually slipped to
October 2010




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                                                                                              MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                  Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



      PROJECT STATUS/ PLANNED
              ACTION
CED: February 2012 (+ 2)
Further RP5 scheduled for July 2011

CED: September 2010 (+ 1)
Further RP5 originally scheduled for September slipped
to October 2010




CED - 4th September 2009 + 2
OJEU to be issued by end of Feb. Tender docs to be
developed.




CED - ….
RP4 originally scheduled for June 2010, time table to be
recast - slipped to June 2011.
CED - Capital Scheme
Signed off by CE and to be submitted to Committee for
information March 2011 . Due for completion March
2012.
CED - 3rd March 2012
BN re variation of contract originally scheduled for
November 2010 eventually slipped to March 2011

CED - ….
RP2 to be signed by Chair of HPB

CED - Capital Scheme




CED - 11th May 2010 +1+1
To be re-tendered in conjuction with Parking
Enforcement (Item 1)

CED - 25th August 2015

CED - Sept 2011




CED - 28th February 2011 + 2




CED - 1st August 2012

CED - November 2012



CED - 1st August 2012




CED - 31st March 13 + 1




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                                                                                             MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                 Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



     PROJECT STATUS/ PLANNED
             ACTION
CED - 28th February 2012




CED - Capital Scheme
Due for completion March (Ottoway) May (Rendalsham).
RP5 scheduled for June 2011
CED - April 2014
RP5 to be considered at end of Phase 1 in July 2011.

CED - ….
On hold until the Carbon Reduction Committee resolve
the issue of carbon tokens for dynamic metering which
is central to this installation.
CED - 31st March 2013


CED - ….
RP5 agreed in September 2011

CED - Capital Scheme
Due for completion July. RP5 scheduled for September
2011
CED - Capital Scheme




CED - ….
RP5 scheduled for October 2011

CED - 31st March 2011
Following approval in January 2011, RP5 scheduled for
January 2012


CED - 30th October 2010 +2




CED - …..
RP4 slipped from April to May 2011

CED - 31st May 2011




CED - March 2012



CED - 1st August 2008 + 2




CED - October 2014
RP5 scheduled for December 2011




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                                                                                                  MARCH 2011 PROCUREMENT FORWARD PLAN                          Agenda Item ...

                                                                                      Covering High and Medium Risk Procurement Review Points 2, 2A, 4 and 5



          PROJECT STATUS/ PLANNED
                  ACTION


    CED - 31st October 2011



    CED - …
    Potential source of funding from energy companies
    negociated but must be match funded by LBH Capital
    which is under review.



    CED - 31st March 2012 + 1
    Update required on success of tenant satellite dish
    removal and scaffolding cost where Decent Home work
    has already been undertaken.
    CED - 6th April 2015




    CED - 31st March 2011 + 3
    Contracts to be bought in house at the end of initial
    term.




y Procurement Board




ed for approval at




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DOCUMENT INFO
Description: Cpc Agreement document sample