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Central Beacons
Mountain Rescue Team
Annual Report and Accounts
for the Year Ended 31 March 2009
Registered Charity 507694
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IN
Central Beacons Mountain Rescue Team
Index
Annual Report for the Year Ended 31 March 2009 ............................................................................1
Statement of the Officers' Responsibilities for the Year Ended 31 March 2009 ............................ 4
Report to the Trustees of the Central Beacons Mountain Rescue Team on the accounts for the
Year to 31 March 2009 .......................................................................................................................... 5
Balance Sheet as at 31 March 2009 .................................................................................................... 8
Notes to the Accounts for the Year Ended 31 March 2009 ............................................................... 9
Central Beacons Mountain Rescue Team
Annual Report for the Year Ended 31 March 2009
The members of the committee during the year were:
Trustees P L Howells (Chairman)
M Moran (Secretary) Resigned 23 October 2008
Miss P Brockman (Treasurer)
H Jones
W Haines Resigned 20th August 2008
P James Resigned 23 October 2008
D Parfitt Resigned 23 October 2008
W Evans Resigned 23 October 2008
A Morris Resigned 23 October 2008
R Terrell
C Baars From 13 February 2009
D Fisher (Secretary) From 13 February 2009
Charity's address 12 Edward VII Avenue
Newport
NP20 4NF
The Annual General Meeting is held on the 15 October 2009.
Central Beacons Mountain Rescue Team (working name Morlais Mountain Rescue Team) is an
unincorporated charity and is established by constitution. Its registered number is 507694.
Objects, Organisation and Activities
The charity is established to assist in the relieving of suffering and distress amongst persons
endangered by accident or natural hazards in South and Mid Wales and the surrounding areas, and to
provide adequate arrangements for the secure and efficient search and rescue of any person or
persons endangered.
The team responds to requests for a wide range of incidents from the mountains, to the urban and
semi-rural searches for missing people.
The charity is operated by volunteers, but the standards are extremely high. The service provided is
professional and as such has proved a valuable addition to police resources in their response to SAR
and major disaster. The team is a member of the South Wales Search and Rescue Association which
is the regional body. This regional body provides the communication link between the Mountain
Rescue Council for England and Wales and the teams.
For various reasons six of our trustees resigned during the year. The remaining four trustees
continued to manage the affairs of the charity whilst an open selection procedure from full members
was carried out. The result was the Dr Christian Barrs and Mr David Fisher were selected to become
trustees in February 2009 with David taking the role of Secretary of the charity.
Two proposals to amend the constitution were received for the AGM in October 2008 and these were
passed and will be incorporated in to a re-written Constitution to be produced for the next AGM
Team Review
The team review continued with the formation of working groups looking at Administration, Operations,
Training and Structure. These groups reported by the end of the summer and we contracted, Ceri
Hutton, a charity specialist to come and facilitate a day for members to understand the organisation of
a modern charity and to help us move forward on our planning.
The outcome of that day was a number of actions and the agreement of the sub-committees that were
required for the team. A task group was formed to take forward the outcomes of the day so we could
implement the sub-committtees. These sub-committees are:
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Central Beacons Mountain Rescue Team
Training and First Aid
Equipment
Fundraising and PR
Human Resources
Operations
At year end all these committees with a lead officer were in the process of being established.
Summary of Achievements
Grants and donations
In this financial year the government support came from National Assembly for Wales. We also
received a grant in the form of a half payment for a new stretcher from Mountain Rescue England and
Wales.
Funding
The team continues to take the approach of allocating specific responsibility to individuals within the
team in order to manage the different funding streams, now under the remit of the newly formed
Fundraising and PR group. The implementation of these funding streams takes a considerable
amount of time and dedication by a few members to ensure their success, but requires the support of
all members to ensure the ultimate success - income. David Fisher had taken over the management
of Fuel invoicing to the Police Force (£2,646), and Catharine and Jason England are looking after
store collections (£3,500) and collection boxes (£907). We also cannot forget Huw's father who has
supported the team for over 20 years in building and providing our'unique' collection boxes, which I
believe stand out from the crowd amongst the others you find at shop tills.
This was the Fourth year we also saw Christian organise members for the Cardiff Marathon, this takes
a lot of hard work in persuading people to run, ensure they collect their sponsorship money, liaise with
the Council, organise T-shirts and many other parts to ensure its success. This raised over £500.
Aled had the opportunity to have the team recognised as the main charity for a beer festival in Cardiff,
with team members supporting the event we raised over £1,400 for the team.
The team was approached by Mountain Trail Challenge to be their main charity for a Mountain
Walking challenge. This saw two shift of members in the Beacons providing first aid and
communications for 22 hours. But well worth while as this brought in a donation of £1500.
The team had had a long association with the Duke of Edinburgh Award Scheme in various ways. This
year we were approached to provide first aid and communications for a two day fundraising event and
from this received a donation of £800.
The team has over the years been involved in the film industry and this year was no exception when
we were asked to support the Pobol Cwm series with a few people and from this filming we were
provided a donation of £740.
Paging and Radio equipment
Work has continued with the team's liaison with other South Wales teams and the South West of
England region, to ensure coordination of a high band radio and repeater system and the national
channels. The new microwave link to the remote site at Heolgerrig is proving very cost effective over
renting a landline, linking both high band and low band base stations to Dowlais Top. At year end the
system is working very well especially as the licence for the low band system ended in December
2008. Arrangements are now being made to gradually remove all Low Band equipment.
The paging system is working well but following a review of usage we discontinued the voice bank
saving over £100 per annum. Callout messages are now paged direct to the members and they
respond if available by phone or text message to the Incident Controller.
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Central Beacons Mountain Rescue Team
We also were generously provided Tetra sets by South Wales police to help in communicating with the
Police Forces we work with. This has proved to be a major advantage to the effective and efficiency in
running operations.
During the year we were notified that all UK SAR operators were to receive more radio channels with a
roll-out in the early part of 2010. This will require all radio sets to be reprogrammed with the new
national channel plan.
Members and training
Owing to work commitments we have lost a few members this year. One of these is Chris Lewis
whose commitment to the Territorial Army has meant he has had to take a steo back while he uses his
professional skills in the Medical Corp. With this Chris continues to support us with the help of our
medical needs and is always on hand to give us advice we require. Jason and Catharine have had to
step back from front line duties after the birth of a daughter, but continue to support us with the
organisation of store collections.
Once again, the team has a new intake of recruits who undertake our Foundation Training program to
become operational members. All completed the assessment and have successfully integrated into
the team.
The team also supported members to attend
• MREW Search Planning and Management Course
• MREW Search Field Skills
• Equipment Inspection Course
• South Wales Search and Rescue Association Casualty Care Course
Operational Highlights
The number of callouts once again have increased.
The Alpha vehicle which was modified last year continues to give good operational capability and the
new computer system and wide screen has been very popular.
There were a number of long distance responses made to West and Mid Wales promoting the
continued review of the type of vehicle required for first response.
Excellent liaison was maintained with South Wales Police, Dyfed Powys Police, Gwent Police and the
Welsh Ambulance Service Trust.
Finances
The attached financial statements show the current state of finances, which the committee considered
to be sound. There is one restricted bank account which is for Capital Fundraising Account.
The Charities Bankers are Lloyds TSB, 69 High Street, Merthyr Tydfil, CF47 8AD
The Trustees approved the Annual Report on the 15 October 2009.
Peter Howells, Chairman
For and on behalf of the Trustees
Donations can be made to Central Beacons Mountain Rescue Team
3
Central Beacons Mountain Rescue Team
Statement of the Officers' Responsibilities
for the Year Ended 31 March 2009
We acknowledge our responsibilities for: -
a) Ensuring that the charity keeps proper books of accounts.
b) Preparing financial statements, which give a true and fair view of the state of affairs of the
charity as at the Balance Sheet date, and of its Income and Expenditure Account for the year
ended.
On behalf of the trustees
MaA
Signed: Date:
Chairman
4
Central Beacons Mountain Rescue Team
Report to the Trustees of the Central Beacons Mountain Rescue Team
on the accounts for the Year to 31 March 2009
I report on the accounts of the charity for the year ended 31 March 2009, which are set out on pages 5
to 9.
Respective responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year (under section 43(2) of the
Charities Act 1993 (the Act) and that an independent examination is needed.
It is my responsibility to:
• examine the accounts (under section 43 of the Act);
• to follow the procedures laid down in the General Directions given by the Charity Commission (under
section 43(7)(b) of the Act); and
• to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently I do not express an audit opinion on the accounts.
Independent examiner's statement
In the course of my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in, any material respect, the trustees have not
met the requirements to ensure that:
• proper accounting records are kept (in accordance with section 41 of the Act); and
• accounts are prepared which agree with the accounting records and comply with the
accounting requirements of the Act; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Name: E R H~Q\/-,J®®D
Signature:
Date: ®' CD<:A
5
Central Beacons Mq'untain Rescue Team
Statement of Financial Activities for the Year Ended 31 March 2009
2009 2008
General Designated Restricted
Funds Funds Funds Total Total
£ £ £ £ £
INCOMING RESOURCES
Incoming resources from
generated funds
Volunta ry income
Donations 2,077 2,077 1,986
Subscriptions 5,258 5,258 5,134
Gift Aid 1,609 1,609 1,751
Grants 2,713 2,713 2,206
3,686 5,258 2,713 11,657 11,078
Activities from generating funds
Collection Boxes 907 907 1,879
Displays/Safety/Events 6,665 6,665 2,464
Collections 3,572 3,572 3,546
In Memory and Legacy 3,542 3,542
14,686 0 0 14,686 7,889
Incoming resources from
charitable
activities
Reimbursement re:
Fuel 2,646 2,646 3,631
Clothing 261
2,646 0 0 2,646 3,892
Other incoming resources
Deferred Income 16,610 16,610 15,085
Other 5381 538
538 0 16,610 17,148 15,085
Investment Income
Interest 12` 12 60
Total incoming resources 5,258 19,323 46,149 38,004
6
i
I
Central Beacons Mountain Rescue Team
Statement of Financial Activities for the Year Ended 31 March 2009
2009 2008
General Designated Restricted
Funds Funds Funds Total Total
£ £ £ £ £
Cost of generating funds
Cost of generati ng voluntary income
Petrol 0 61
Administration 435 435 233
435 0 0 435 294
Charitable activities
Insurance 4,1 4,134 3,985
Electricity 95 953 551
Conference & Courses 1,8 1,854 1,215
Repairs & Maintenance 5 504 14
Equipmen
t 2,073 2,073 1,161
Water & Gas 1,2 8 1,258 294
Motor Repairs 50 540 794
Petrol 2,8 0 2,810 3,326
Pagers & Subsistence 3,619 3,619 3,653
Radios 18 218 0
Telephone 3, 02 3,202 2,225
Sundry Expenses 03 503 384
Depreciation 16,610 16,610 15,085
15, 74 3,619 18,683 38,276 32,687
Total resources expended 161409 3,619 18,683 38,711 32,981
Net incoming resources ,159 1,639 640 7,438 5,023
Net movement in funds 4,487 6,170 8,854 55,511 50,488
Total funds carried forward ,646 7,809 9,494 62,949 55,511
7
Central Beacons Mduntain Rescue Team
Balance Sheet a at 31 March 2009
#
2009 2008
£ £ £ £
Fixed Assets
Clothing 4,982 7,533
Building 38,561 40,231
Freehold 10,604 10,604
Radios and Station 14,752 15,530
Vehicles 31,469 40,829
100,367 114,726
Current Assets
Debtors and Prepayment 1,056 1,252
Cash at Bank 34,674 30,901
35,730 32,153
Current Liabilities
Creditor - -
Deferred Income 74,757 91,367
74,757 91,367
61,340 55,512
Represented By:
Funds
Unrestricted Funds 44,037 40,487
Designated Funds 7,809 6,170
Restricted Funds 9,494 8,854
I 61,340 55,511
The Trustees approved the accounts on 15 pctober 2009
Chairman:
8
Notes to the Accounts for t e Year Ended 31 March 20
1. Statement Of Accounting Policy
a) Basis of Accounting
These accounts have been prepared on the basi of historical cost in accordance with
• Accounting and Reporting by Charities - Stat ment of Recommended Practice (SORP 2005)
• Accounting Standards
• and with the Charities Act 1993
b) Volunta ry Income
Voluntary Income is received by way of donatio s, grants and fund-raising events and is included in full in
the income and expenditure account when recei~ed.
C) Restricted and unrestricted fund
The accounts distinguish between restricted an unrestricted funds. The former are received from donors
and are subject to restrictions on the purposes or which they may be used. Unrestricted funds are those
where there are no externally imposed restricti ns.
d) Tangible Fixed Assets
Eguipment
It is the general policy to write off rescue equip ent purchased in the period of acquisition.
Land and Buildings
Freehold No provision has been ade for depreciation of freehold property since it is
considered that the ma ket value is not less than original cost.
Building 2% on cost
Fixtures and Fittings 10% on cost
Office Equipment 10% on cost
Computers 25% on cost
Protective Clothing 25% on cost
Vehicles 12.5% on cost
Radios 10% on cost
Fixed Assets received by way of a gift are c4pitalised at the value of which the gift is included in income.
e) Defer red Income
Grants and donations in respect of the new ~extension are credited to a deferred income account and are
released to the income and expenditure ac~Ount over the useful lives of the relevant assets by equal
instalments. i
f) Taxation I
Central Beacons Mountain Rescue Team Iis a registered charity and the results of its normal activities are
not liable to corporation tax.
~ Q
I
Central Beacons Mduntain Rescue Team
Notes to the Accounts for t~e Year Ended 31 March 2009
2. Fixed Assets
Freedhold Building Fixtures Vehicles Radio Clothing Total
Fittings, System
Office Equip
£ £ £ £ £
Cost
1 Apri12008 10,604 51,411 13,308 95,252 22,728 10,205 203,508
Additions _ - - - - 2,250 0 2,250
31 March
2009 10,604 51,411 13,308 95,252 24,978 10,205 205,758
Depreciation
1 April 2008 0 12,416 12,072I 54,423 7,198 2,672 88,781
Charge - 1,028 64; 9,360 3,029 2,551 16,610
31 March
2009 0 13,444 12,71 63,783 10,227 5,223 105,391
Net Book Value I
31 March
2008 10,604 38,995 1,23~ 40,829 15,530 7,533 114,727
31 March
2009 10,604 37,967 595 31,469 14,752 4,982 100,367
3. Deferred Income
2009 2008
£ £
Grants & Donations 91,367 92,452
Addition - 8,000
Less transferred to -16,610 -15,085
Statement of Financial Activities 74,757 91,367
4. Trustees' Expenses
No reimbursement of expenses has been mad or is due to be made to any of the trustees in respect of the
year.
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