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Central Beacons Mountain Rescue Team Annual Report and Accounts

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					      Central Beacons
    Mountain Rescue Team

  Annual Report and Accounts

for the Year Ended 31 March 2009

   Registered Charity 507694

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                                                                                                                                                     IN


                          Central Beacons Mountain Rescue Team

                                                                    Index



Annual Report for the Year Ended 31 March 2009 ............................................................................1

Statement of the Officers' Responsibilities for the Year Ended 31 March 2009 ............................ 4

Report to the Trustees of the Central Beacons Mountain Rescue Team on the accounts for the
Year to 31 March 2009 .......................................................................................................................... 5

Balance Sheet as at 31 March 2009 .................................................................................................... 8

Notes to the Accounts for the Year Ended 31 March 2009 ............................................................... 9
                  Central Beacons Mountain Rescue Team
                    Annual Report for the Year Ended 31 March 2009

The members of the committee during the year were:

Trustees                         P L Howells             (Chairman)
                                 M Moran                 (Secretary) Resigned 23 October 2008
                                 Miss P Brockman         (Treasurer)
                                 H Jones
                                 W Haines                Resigned    20th August 2008
                                 P James                 Resigned   23 October 2008
                                 D Parfitt               Resigned   23 October 2008
                                 W Evans                 Resigned   23 October 2008
                                 A Morris                Resigned   23 October 2008
                                 R Terrell
                                 C Baars                 From 13 February 2009
                                 D Fisher                (Secretary) From 13 February 2009


Charity's address                12 Edward VII Avenue
                                 Newport
                                 NP20 4NF

The Annual General Meeting is held on the 15 October 2009.

Central Beacons Mountain Rescue Team (working name Morlais Mountain Rescue Team) is an
unincorporated charity and is established by constitution. Its registered number is 507694.

Objects, Organisation and Activities
The charity is established to assist in the relieving of suffering and distress amongst persons
endangered by accident or natural hazards in South and Mid Wales and the surrounding areas, and to
provide adequate arrangements for the secure and efficient search and rescue of any person or
persons endangered.

The team responds to requests for a wide range of incidents from the mountains, to the urban and
semi-rural searches for missing people.

The charity is operated by volunteers, but the standards are extremely high. The service provided is
professional and as such has proved a valuable addition to police resources in their response to SAR
and major disaster. The team is a member of the South Wales Search and Rescue Association which
is the regional body. This regional body provides the communication link between the Mountain
Rescue Council for England and Wales and the teams.

For various reasons six of our trustees resigned during the year. The remaining four trustees
continued to manage the affairs of the charity whilst an open selection procedure from full members
was carried out. The result was the Dr Christian Barrs and Mr David Fisher were selected to become
trustees in February 2009 with David taking the role of Secretary of the charity.

Two proposals to amend the constitution were received for the AGM in October 2008 and these were
passed and will be incorporated in to a re-written Constitution to be produced for the next AGM

Team Review

The team review continued with the formation of working groups looking at Administration, Operations,
Training and Structure. These groups reported by the end of the summer and we contracted, Ceri
Hutton, a charity specialist to come and facilitate a day for members to understand the organisation of
a modern charity and to help us move forward on our planning.

The outcome of that day was a number of actions and the agreement of the sub-committees that were
required for the team. A task group was formed to take forward the outcomes of the day so we could
implement the sub-committtees. These sub-committees are:




                                                   1
                   Central Beacons Mountain Rescue Team

Training and First Aid
Equipment
Fundraising and PR
Human Resources
Operations

At year end all these committees with a lead officer were in the process of being established.


Summary of Achievements

Grants and donations
In this financial year the government support came from National Assembly for Wales. We also
received a grant in the form of a half payment for a new stretcher from Mountain Rescue England and
Wales.


Funding
The team continues to take the approach of allocating specific responsibility to individuals within the
team in order to manage the different funding streams, now under the remit of the newly formed
Fundraising and PR group. The implementation of these funding streams takes a considerable
amount of time and dedication by a few members to ensure their success, but requires the support of
all members to ensure the ultimate success - income. David Fisher had taken over the management
of Fuel invoicing to the Police Force (£2,646), and Catharine and Jason England are looking after
store collections (£3,500) and collection boxes (£907). We also cannot forget Huw's father who has
supported the team for over 20 years in building and providing our'unique' collection boxes, which I
believe stand out from the crowd amongst the others you find at shop tills.

This was the Fourth year we also saw Christian organise members for the Cardiff Marathon, this takes
a lot of hard work in persuading people to run, ensure they collect their sponsorship money, liaise with
the Council, organise T-shirts and many other parts to ensure its success. This raised over £500.
Aled had the opportunity to have the team recognised as the main charity for a beer festival in Cardiff,
with team members supporting the event we raised over £1,400 for the team.

The team was approached by Mountain Trail Challenge to be their main charity for a Mountain
Walking challenge. This saw two shift of members in the Beacons providing first aid and
communications for 22 hours. But well worth while as this brought in a donation of £1500.

The team had had a long association with the Duke of Edinburgh Award Scheme in various ways. This
year we were approached to provide first aid and communications for a two day fundraising event and
from this received a donation of £800.

The team has over the years been involved in the film industry and this year was no exception when
we were asked to support the Pobol Cwm series with a few people and from this filming we were
provided a donation of £740.


Paging and Radio equipment
Work has continued with the team's liaison with other South Wales teams and the South West of
England region, to ensure coordination of a high band radio and repeater system and the national
channels. The new microwave link to the remote site at Heolgerrig is proving very cost effective over
renting a landline, linking both high band and low band base stations to Dowlais Top. At year end the
system is working very well especially as the licence for the low band system ended in December
2008. Arrangements are now being made to gradually remove all Low Band equipment.

The paging system is working well but following a review of usage we discontinued the voice bank
saving over £100 per annum. Callout messages are now paged direct to the members and they
respond if available by phone or text message to the Incident Controller.




                                                    2
                  Central Beacons Mountain Rescue Team
We also were generously provided Tetra sets by South Wales police to help in communicating with the
Police Forces we work with. This has proved to be a major advantage to the effective and efficiency in
running operations.

During the year we were notified that all UK SAR operators were to receive more radio channels with a
roll-out in the early part of 2010. This will require all radio sets to be reprogrammed with the new
national channel plan.

Members and training
Owing to work commitments we have lost a few members this year. One of these is Chris Lewis
whose commitment to the Territorial Army has meant he has had to take a steo back while he uses his
professional skills in the Medical Corp. With this Chris continues to support us with the help of our
medical needs and is always on hand to give us advice we require. Jason and Catharine have had to
step back from front line duties after the birth of a daughter, but continue to support us with the
organisation of store collections.

Once again, the team has a new intake of recruits who undertake our Foundation Training program to
become operational members. All completed the assessment and have successfully integrated into
the team.

The team also supported members to attend

•   MREW Search Planning and Management Course
•   MREW Search Field Skills
•   Equipment Inspection Course
•   South Wales Search and Rescue Association Casualty Care Course


Operational Highlights
The number of callouts once again have increased.

The Alpha vehicle which was modified last year continues to give good operational capability and the
new computer system and wide screen has been very popular.

There were a number of long distance responses made to West and Mid Wales promoting the
continued review of the type of vehicle required for first response.

Excellent liaison was maintained with South Wales Police, Dyfed Powys Police, Gwent Police and the
Welsh Ambulance Service Trust.


Finances
The attached financial statements show the current state of finances, which the committee considered
to be sound. There is one restricted bank account which is for Capital Fundraising Account.

The Charities Bankers are Lloyds TSB, 69 High Street, Merthyr Tydfil, CF47 8AD

The Trustees approved the Annual Report on the 15 October 2009.

Peter Howells, Chairman

For and on behalf of the Trustees

Donations can be made to Central Beacons Mountain Rescue Team




                                                  3
                     Central Beacons Mountain Rescue Team




                       Statement of the Officers' Responsibilities
                           for the Year Ended 31 March 2009

We acknowledge our responsibilities for: -

a)        Ensuring that the charity keeps proper books of accounts.

b)        Preparing financial statements, which give a true and fair view of the state of affairs of the
          charity as at the Balance Sheet date, and of its Income and Expenditure Account for the year
          ended.


On behalf of the trustees

             MaA
Signed:                                                                    Date:
          Chairman




                                                    4
                     Central Beacons Mountain Rescue Team


        Report to the Trustees of the Central Beacons Mountain Rescue Team
                    on the accounts for the Year to 31 March 2009

I report on the accounts of the charity for the year ended 31 March 2009, which are set out on pages 5
to 9.

Respective responsibilities of trustees and examiner
The charity's trustees consider that an audit is not required for this year (under section 43(2) of the
Charities Act 1993 (the Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts (under section 43 of the Act);
• to follow the procedures laid down in the General Directions given by the Charity Commission (under
  section 43(7)(b) of the Act); and
• to state whether particular matters have come to my attention.

Basis of independent examiner's statement
My examination was carried out in accordance with General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently I do not express an audit opinion on the accounts.

Independent examiner's statement
In the course of my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in, any material respect, the trustees have not
    met the requirements to ensure that:
         • proper accounting records are kept (in accordance with section 41 of the Act); and
         • accounts are prepared which agree with the accounting records and comply with the
           accounting requirements of the Act; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the
    accounts to be reached.




Name:     E R         H~Q\/-,J®®D

Signature:

Date:            ®' CD<:A




                                                     5
                    Central Beacons Mq'untain Rescue Team

           Statement of Financial Activities for the Year Ended 31 March 2009



                                                      2009                                 2008
                                   General         Designated       Restricted
                                   Funds             Funds           Funds        Total    Total
                                     £                  £               £          £        £
INCOMING RESOURCES
Incoming resources from
 generated funds
Volunta ry income
Donations                             2,077                                        2,077    1,986
Subscriptions                                            5,258                     5,258    5,134
Gift Aid                              1,609                                        1,609    1,751
Grants                                                                    2,713    2,713    2,206
                                      3,686              5,258            2,713   11,657   11,078


Activities from generating funds
Collection Boxes                        907                                          907    1,879
Displays/Safety/Events                6,665                                        6,665    2,464
Collections                           3,572                                        3,572    3,546
In Memory and Legacy                  3,542                                        3,542
                                     14,686                     0             0   14,686    7,889


Incoming resources from
 charitable
activities
Reimbursement re:
Fuel                                  2,646                                        2,646    3,631
Clothing                                                                                      261
                                      2,646                     0             0    2,646    3,892


Other incoming resources
Deferred Income                                                          16,610   16,610   15,085
Other                                  5381                                          538
                                       538                      0        16,610   17,148   15,085


Investment Income
Interest                                 12`                                          12       60


Total incoming resources                                 5,258           19,323   46,149   38,004




                                               6
                                                   i

                                     I
                   Central Beacons Mountain Rescue Team
         Statement of Financial Activities for the Year Ended 31 March 2009




                                                                2009                                2008
                                       General         Designated      Restricted
                                        Funds            Funds          Funds           Total       Total
                                          £                £               £             £           £
Cost of generating funds
Cost of generati ng voluntary income
Petrol                                                                                          0        61
Administration                               435                                          435           233
                                             435                  0                 0     435          294


Charitable activities
Insurance                                  4,1                                           4,134        3,985
Electricity                                  95                                           953          551
Conference & Courses                       1,8                                           1,854        1,215
Repairs & Maintenance                        5                                            504               14
Equipmen
t                                                                             2,073      2,073        1,161
Water & Gas                                1,2 8                                         1,258          294
Motor Repairs                                50                                            540          794
Petrol                                     2,8 0                                         2,810        3,326
Pagers & Subsistence                                          3,619                      3,619        3,653
Radios                                        18                                           218            0
Telephone                                  3, 02                                         3,202        2,225
Sundry Expenses                               03                                           503          384
Depreciation                                                                 16,610     16,610       15,085
                                          15, 74              3,619          18,683     38,276       32,687


Total resources expended                  161409              3,619          18,683     38,711       32,981



Net incoming resources                      ,159              1,639            640       7,438        5,023


Net movement in funds                    4,487                6,170           8,854     55,511       50,488


Total funds carried forward                 ,646              7,809           9,494     62,949       55,511




                                                   7
                       Central Beacons Mduntain Rescue Team
                            Balance Sheet a at 31 March 2009
                                           #


                                       2009                          2008
                               £                        £     £               £

Fixed Assets
Clothing                       4,982                         7,533
Building                      38,561                        40,231
Freehold                      10,604                        10,604
Radios and Station            14,752                        15,530
Vehicles                      31,469                        40,829
                                                  100,367                   114,726
 Current Assets
 Debtors and Prepayment        1,056                         1,252
 Cash at Bank                 34,674                        30,901
                                                  35,730                    32,153

 Current Liabilities
 Creditor                       -                             -
 Deferred Income              74,757                        91,367
                                                  74,757                    91,367

                                                  61,340                    55,512
 Represented By:

 Funds
 Unrestricted Funds           44,037                        40,487

 Designated Funds              7,809                         6,170

 Restricted Funds              9,494                         8,854

                                              I   61,340                    55,511




The Trustees approved the accounts on 15 pctober 2009


Chairman:




                                                    8
               Notes to the Accounts for t e Year Ended 31 March 20


1. Statement Of Accounting Policy

   a)       Basis of Accounting
   These accounts have been prepared on the basi of historical cost in accordance with
    • Accounting and Reporting by Charities - Stat ment of Recommended Practice (SORP 2005)
    • Accounting Standards
    • and with the Charities Act 1993

   b)       Volunta ry Income
   Voluntary Income is received by way of donatio s, grants and fund-raising events and is included in full in
   the income and expenditure account when recei~ed.

   C)       Restricted and unrestricted fund
   The accounts distinguish between restricted an unrestricted funds. The former are received from donors
   and are subject to restrictions on the purposes or which they may be used. Unrestricted funds are those
   where there are no externally imposed restricti ns.

   d)         Tangible Fixed Assets
   Eguipment
   It is the general policy to write off rescue equip ent purchased in the period of acquisition.

   Land and Buildings
   Freehold              No provision has been ade for depreciation of freehold property since it is
                         considered that the ma ket value is not less than original cost.
   Building              2% on cost
   Fixtures and Fittings 10% on cost
   Office Equipment      10% on cost
   Computers             25% on cost
   Protective Clothing 25% on cost
   Vehicles              12.5% on cost
   Radios                10% on cost

   Fixed Assets received by way of a gift are c4pitalised at the value of which the gift is included in income.

   e)       Defer red Income
   Grants and donations in respect of the new ~extension are credited to a deferred income account and are
   released to the income and expenditure ac~Ount over the useful lives of the relevant assets by equal
   instalments.                               i

  f)       Taxation                            I
   Central Beacons Mountain Rescue Team Iis a registered charity and the results of its normal activities are
   not liable to corporation tax.




                                          ~             Q
                                          I
                                  Central Beacons Mduntain Rescue Team
                              Notes to the Accounts for t~e Year Ended 31 March 2009


            2. Fixed Assets


                  Freedhold        Building         Fixtures             Vehicles           Radio        Clothing           Total
                                                    Fittings,                              System
                                                  Office Equip
                      £                 £               £                   £                                                 £
Cost
1 Apri12008           10,604           51,411           13,308             95,252           22,728         10,205           203,508

Additions       _         -        -                                            -      -      2,250             0             2,250
31 March
2009                  10,604           51,411           13,308             95,252           24,978         10,205           205,758

Depreciation
1 April 2008                  0        12,416           12,072I            54,423             7,198         2,672            88,781
Charge                    -             1,028              64;              9,360             3,029         2,551            16,610
31 March
2009                          0        13,444           12,71              63,783           10,227          5,223           105,391

Net Book Value                                                  I
31 March
2008                  10,604           38,995            1,23~             40,829           15,530          7,533           114,727

31 March
2009                  10,604           37,967              595             31,469           14,752          4,982           100,367




            3. Deferred Income
                                                                             2009              2008
                                                                               £                  £
              Grants & Donations                                             91,367             92,452
              Addition                                                             -             8,000
              Less transferred to                                           -16,610            -15,085
              Statement of Financial Activities                              74,757             91,367


            4. Trustees' Expenses
            No reimbursement of expenses has been mad       or is due to be made to any of the trustees in respect of the
            year.




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