Cost Saving Proposal

							Proposing a Business Solution

            BUS 142
          Report Writing
What is a proposal?


 A proposal recommends a solution
 to a problem or problems.
Proposals must be…

   Future-oriented

   External or internal

   Persuasive
Proposals are persuasive by…
   Building confidence

   Being specific

   Being complete

   Showing effectiveness
Effectiveness can be shown by
emphasizing…

   Profit

   Cost savings

   Time savings
Effectiveness can be shown by
emphasizing…

   Legal or ethical compliance

   Improved safety

   Increased morale
Proposals answer…

   What need or problem exists?

   What do we propose to do about the
    problem?

   How do we propose to do it?
Proposals answer…

   What evidence demonstrates that our
    way is best?
Proposals answer…
   What evidence demonstrates that our
    methods get results?

   What evidence can we present to
    show that cost will be acceptable and
    worthwhile?
Possible Proposal Topics
   Equipment purchases

    – Computer hardware

    – Factory equipment

    – Telecommunications
Topics cont…

   Procedural changes

    – Training

    – Grievance

    – Incentives
Topics cont…

   Plant/Office Improvements

    – Lounge facilities

    – Parking

    – Security

    – Furniture
Topics cont…

   Policy changes

    – Benefits

    – Vacation

    – Promotion
Major Sections of the Formal Report


                  Transmittal
  Title Page       Document      Summary
                  Memo/Letter




  Introduction
                   Title Page
                    Title Page   Conclusion
  Starts Report          Body                 Title Page
                                               Appendix
Formal Proposal Format


 Introduction
  – Purpose (Intent of proposal)

  – Scope (Description of report content)
Format cont…

   Background

    – Problem

    – Method of Investigation

    – Findings (What do results mean?)
Format cont…
   Proposal (may include these parts)

    – Overview of solution
    – Methodology
    – Costs
    – Schedule
    – Equipment
    – Personnel
Format cont…

   Conclusion

    – Disadvantages (if any)
    – Advantages (benefits of project)
    – Action statement (urge acceptance by
      reader)