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Description
Business Project Proposal Presentation document sample
Document Sample
XYZ Company
Stock Plan Proposal Project Plan Mar 16, 11
# Process Step Responsible Comments Due Date Status
C sends ISSue Compass Data sheet to XYZ to complete A substantial number of XYZ's shareholders are influenced by the RMG vote
1 C Nov 01 Pending
and return to C recommendation and C will run the RMG modeling for XYZ.
2 Complete "ISSue Compass" Data Sheet for Pass #1 HR/F Nov 05 Pending
Review recommended changes to Stock Plan from OC and HR / L / CS / OC /
3 Nov 05 Pending
C C / IR / PS
4 Sign RMG contract HR / L Nov 07 Pending
5 Conduct Pass #1 RMG modeling C Nov 15 Pending
Lock-in Date. Within about 2 weeks after this date RMG updates the model
6 RMG lock-in date for modeling RMG Dec 01 Pending
(12/15/09)
Preliminary analysis of XYZ institutional ownership and
7 CS / IR / PS Final modeling cannot begin until after Dec. 1 lock-in date Dec 02 Pending
ascertain specific shareholder concerns
HR / L / CS / OC /
8 Review Stock Plan Recommendations with VP HR Dec 03 Pending
C / IR / PS
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
9 Dec 08 Pending
10:00 a.m. C / IR / PS action and next steps
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
10 Dec 15 Pending
10:00 a.m. C / IR / PS action and next steps
Run modeling matching the numbers that will be published in the proxy, once
11 Conduct Pass #2 RMG modeling C Dec 15 Pending
RMG updates their data base with Dec. 1 data
Review Stock Plan Recommendation with CEO and CC
12 VP HR Dec 17 Pending
Chair
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
13 Dec 17 Pending
10:00 a.m. C / IR / PS action and next steps
HR / L / CS / OC /
14 Final Copy of stock plan document to be sent internally Dec 17 Pending
C / IR / PS
HR / L / CS / OC /
15 Finalize any outstanding design Issues Dec 18 Pending
C / IR / PS
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
16 Dec 22 Pending
10:00 a.m. C / IR / PS action and next steps
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
17 Jan 05 Pending
10:00 a.m. C / IR / PS action and next steps
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
18 Jan 12 Pending
10:00 a.m. C / IR / PS action and next steps
Complete presentation for the February meeting. Containing confirmation of
19 Draft presentation to Board HR / C Jan 15 Pending
stock plan & recommended share authorization
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
20 Jan 19 Pending
10:00 a.m. C / IR / PS action and next steps
Page 1 of 3 9f252caf-cbc6-4cb1-bdfb-fe83ef0a83e2.xls, 3/16/2011.
# Process Step Responsible Comments Due Date Status
21 Make final updates to stock plan OC Stock Plan Revised Jan 25 Pending
22 Prepare materials that will be sent to CC HR Need to decide what will be sent to CC Jan 25 Pending
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
23 Jan 26 Pending
10:00 a.m. C / IR / PS action and next steps
24 CC meeting Mailing HR Mail materials to CC prior to meeting Jan 30 Pending
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
25 Feb 02 Pending
10:00 a.m. C / IR / PS action and next steps
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
26 Feb 09 Pending
10:00 a.m. C / IR / PS action and next steps
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
27 Feb 16 Pending
10:00 a.m. C / IR / PS action and next steps
28 CC approval of Stock Plan Proposal recommendations VP HR / c Obtain approval of plan and final share authorization request Feb 18 Pending
Final CC approval of Stock Plan Proposal (with final share authorization as part
29 February CC Meeting VP HR / C Feb 18 Pending
of full proxy).
Develop Stock Plan Proposal Proxy statement.
HR / L / CS / OC /
30 Description of plan provision and amounts required to be The proxy draft will be circulated for review once completed. Feb 20 Pending
C / IR / PS
disclosed relating to shareholder approval of the plan.
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
31 Feb 23 Pending
10:00 a.m. C / IR / PS action and next steps
Occurs prior to the filing of Proxy. C coordinates with RMG Need to have the
following materials ready – plan document, proxy proposal, Equity
RMG review of modeling, draft proxy, draft plan, and Compensation Plan Information Table (to be in proxy), and the equity
32 C Feb 25 Pending
equity compensation footnote to financial statements compensation footnote to the new 10-K’s financial statements, along with a
model run which tracks the share authorization selected (C will conduct this
model run as part of the RMG review coordination efforts)
Will take 2-3 business days. RMG will review the modeling and all the materials
33 RMG Results of Modeling and materials Review RMG provided and let us know whether it believes Research would recommend a Mar 01 Pending
vote in FAVOR of the plan proposal.
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
34 Mar 02 Pending
10:00 a.m. C / IR / PS action and next steps
HR / L / CS / OC / Once C receives comments back from RMG on the review, C will circulate
35 XYZ Review of RMG comments and results Mar 05 Pending
C / IR / PS them to XYZ and the team can then discuss any next steps.
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
36 Mar 09 Pending
10:00 a.m. C / IR / PS action and next steps
37 Proxy filing with SEC L / OC / PS New Omnibus Stock Plan is filed as part of the proxy. Mar 12 Pending
Weekly Team Update Meeting - Tentative Tuesdays at HR / L / CS / OC / 30-minute meeting/call to review project plan and identify any outstanding
38 Mar 16 Pending
10:00 a.m. C / IR / PS action and next steps
39 Proxy to Printers L / HR / F Mar 17 Pending
Page 2 of 3 9f252caf-cbc6-4cb1-bdfb-fe83ef0a83e2.xls, 3/16/2011.
# Process Step Responsible Comments Due Date Status
Proxy Mailing to shareholders. Request shareholders
40 Thru Proxy Mar 24 Pending
approval of Stock Plan and new allotment of equity
CS, IR and PS. Finally, after the proxy is filed but prior to the annual meeting
Discuss Plan Proposal with significant Institutional
41 CS / IR / PS and shareholder vote, XYZ, PS, CS and IR discuss the plan proposal with its Apr 10 Pending
Shareholders
significant shareholders.
HR / L / CS / OC / Latest expected date when RMG will submit the draft proxy analysis for XYZ's
42 RMG draft proxy analysis Apr 20 Pending
C / IR / PS review. Will be sent to CS.
We will have 1 business day to respond to RMG (if a S&P 500 company, get to
CS / L / OC / C /
43 Response to RMG proxy analysis review RMG draft analysis before shared with RMG clients). Need to ensure Apr 22 Pending
PS
everyone involved reviews and agrees on response.
44 Expected release of RMG and Glass Lewis Reports --- Apr 23 Pending
Institutional shareholders typically vote once the RMG and GL reports are Apr 24 -
45 Full Solicitation Campaign IR / HR / CS / PS Pending
released. May 10
46 Annual Meeting of Shareholders --- May 10 Pending
47 Prospectus filing --- Need to identify any requirements for Canada and other countries May 15 Pending
Non-US Activities
# Process Step Responsible Comments Due Date Status
2 Proposal from [ABC - for UK work] ABC Pending Mar 15 Pending
3 Send UK Plan to CC for Pre-approval HR Need to select UK Tax solicitor firm/consultant Mar 31 Pending
4 CC Confirmation if plan conforms CC Mar 31 Pending
5 Formal adoption of UK sub plan CC Jun 02 Pending
Key:
ABC = Firm that will assist with UK filings and sub-plan preparation Status:
C = Compensation Consultant Pending
CC = Compensation Committee In-Progress
CS = Corporate Secretary Completed
F = Finance
HR = Human Resources
IR = Investor Relations
L = Legal Dept.
OC = Outside Counsel
PS = Proxy Solicitor
RMG = RiskMetrics Group/ISS Corporate Services
Page 3 of 3 9f252caf-cbc6-4cb1-bdfb-fe83ef0a83e2.xls, 3/16/2011.
