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					The Job Description of a Personal Assistant

A lot of people employ a personal assistant. But what does a personal
assistant really do? What is his or her job description?

The personal assistant is called by many names. They can also be referred
to as executive secretary or executive assistant. He or she works closely
with the manager then coordinates with the various departments.

But most of the time, this person deals with administrative and
secretarial tasks like answer the phone, enter, welcome the visitors,
make appointments, deal with deliveries and faxes, make schedules, take
dictation and minutes, produce presentations, do background research,
organize meetings, liaise both internally and externally, arrange travel
accommodations, organize paperwork and make decisions in the absence of

In order to be an effective personal assistant, you should be able to
know the company and the business inside and out. This will allow you to
get in touch with the right people when you are instructed to. Given that
you handle matters that are important to the company, you should be
trustworthy and exercise confidentiality and discretion at all times.

The personal assistant may sometimes be instructed to do other duties.
This may involve handling accounts and budgets, carrying out a specific
project and take some of the manager’s load which means being given the
opportunity to be involved in the decision making process. Some companies
do that while others don’t and just stick to the basics as mentioned.

Celebrities, professional assistants and politicians are just some of the
few examples of people who need a personal assistant. Small businesses
also do and the average salary of a personal assistant these days is

If you think about it, there is no specific educational degree that lands
you the job of a personal assistant. It just happens which is why a
company who feels the need for one will probably hire someone internally
before posting a job posting.

In order for the two to work together, both the manager and the personal
assistant should have good rapport otherwise nothing gets done.

Should you consider being a personal assistant, keep in mind there are
some drawbacks. For one, you will have to work 40 to 80 hours or more
especially when your boss has a late night meeting or tells you to
accompany him or her to a business out of town. You may be on call 24/7
so you may have to rush from one place to another even late at night or
the in early hours of the morning.

But there are benefits for being a personal assistant. You get to meet
other celebrities and high level executives that could lead to better job
opportunities. You get to attend business dinners or even parties. Those
who travel get to work and go on vacation at the same time which often
includes free travel and an expense account.
Working any job even that of a personal assistant has its ups and downs.
Those who can take it will be able to stay in this position for a very
long time while others who have tried but could not stomach it will look
for a better job role. For you to succeed here, you have to be trust
worthy, hard working, can work under pressure and have a strong work