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                       TENDER NOTICE – CAR SUPPLY SERVICES

                                  Empanelment of agencies for
                                   Supply of car on hire basis

 IDBI Bank Ltd. (IDBI Bank) invites tenders from agencies supplying cars on rent / hire basis for
 empanelment. Agencies fulfilling the following criteria are eligible to submit their offers.


Pre-qualification criteria

    i)      The car rental agency should be a registered firm / company. They should have a
            fleet of minimum 10 passenger cars.
    ii)     The agency should have garage in areas from Cuffe Parade to Bandra/ Sion/ Andheri/
            Chembur/ Borivali and should be in business for at least five years. They should have
            an average annual turnover of Rs. 30 lakh during the last 3 years.
    iii)    The agency should have RTO registration and all other approvals / registration that
            may be necessary for running the business of car hire services in Mumbai.
    iv)     The agency should have its office with necessary staff and phone, mobile, fax and
            e-mail facilities, etc., in Mumbai and it should be able to respond at short notices for
            emergency needs on round the clock basis.
    v)      The agency should have served/be serving nationalised banks/financial institutions
            /Corporate clients. Total business from such banks/institutions/Corporates shall not
            be less than Rs. 10 lakh during any three years in the past five years.
    vi)     The agency should possess sufficient number of cars like Honda city /Ford Fiesta/
            Corolla and other deluxe cars like Swift Dzire/Hyundai i-20/Hyundai Accent and
            Ford Ikon AC cars, etc., in good condition and not older than 4 years. For special
            duty, vehicles not older than 2 year will be required; car rental agency should have
            the capacity to provide such cars. Vehicles should be registered as commercial/tourist
            vehicles in the names of the agency or their directors or partners or proprietor/spouse.
Interested agencies who fulfil the above eligibility criteria may download the tender document
and submit the same by dropping it in the Tender Box kept for this purpose at the Hospitality
Section, at 4th floor of IDBI Tower latest up to 13.00 hrs. on January 27, 2011.
Tenders not satisfying the pre-qualification criteria and procedure prescribed in the tender
document will be treated as invalid and rejected summarily. Further, the Bank reserves the
right to accept or reject the lowest or all offers without assigning any reason therefore.


    For further details / clarifications, please contact:
    Shri. N. K. Paradkar
    Asst. General Manager,
    Administration Department,
    IDBI Bank Ltd.,
    IDBI Tower, 4th floor, WTC Complex,
    Cuffe Parade,
    Mumbai – 400 005
    Phone No. 66552353
    Email: nk.paradkar@idbi.co.in


    Shri. Anil Lothe / Shri. Nimesh Mayekar
    Manager, Administration Department,
    Phone No. 66552379 / 66552942
    Email: anil.lothe@idbi.co.in / nimesh.mayekar@idbi.co.in
                                       TENDER DOCUMENT
                                       CAR HIRING SERVICE

Procedure
1. Sealed tenders are to be furnished in two parts.
Part – I
        Cover containing Part I of the tender should be super-scribed with the words
“TENDER FOR SUPPLY OF CARS ON HIRE – TECHNICAL BID” and contain the
information about the agency as per Annexure-I.

Part – II
        Cover - 2 should contain rates duly signed by the authorized person in the format as per
Annexure-II given below and should be super-scribed with the “TENDER FOR THE SUPPLY
OF CARS ON HIRE - FINANCIAL BID”. The same authorized person must authenticate any
corrections in the rates with full signatures.
        Both the covers (Part I and Part II) are to be put in a master envelope and shall be super-
scribed with the words “TENDER FOR THE SUPPLY OF CARS ON HIRE” and addressed
to the Deputy General Manager (Administration), IDBI, Mumbai be dropped in the Tender Box
placed on 4th Floor of IDBI Tower on or before 13.00 hrs on January 27, 2011.
        Agencies may note that only Part I will be opened at 15.30 hrs on January 28,
2011 for pre-qualification of the agencies. Date and time of opening of part II of pre-
qualified agencies would be intimated separately. Covers of part II of the agencies
not satisfying the pre-qualification criteria will not be opened.
                                        Form of Tender
                                                                                      Place:
                                                                                      Date :
The Deputy General Manager,
Administration Department,
IDBI Bank Ltd.,
Head Office,
IDBI Tower, WTC Complex,
Cuffe Parade,
Mumbai – 400 005.



Sir,
                        “TENDER FOR CAR HIRING SERVICES”


       1. Having gone through the tender document for the aforesaid job, we offer ourselves
           for supply of car in conformity with your requirements and the term and conditions
           set for the same.
       2. We agree to abide by the terms and condition of this tender.
       3. We agree that the offer of the contract, based on the lowest bid price or any other
           price to be decided by IDBI Bank, issued to the agencies to be empanelled would
           need to be accepted within 7 days from the date of issue of the offer. Failure to accept
           the offer within this period will result in cancellation of the offer.
       4. We note that you are not bound to accept the lowest or any other bid you may receive
           and reserve the right to reject all or any bid or cancel the Tender without assigning
           any reason whatsoever.
                                                                 Signature of the Authorized Person


                                                                              Name of the Signatory
                                                                                 (in Block capitals)




                                                                                    Seal of the Agency
Dated ……… day of ……… 2011
                                        Terms and conditions:
1. Conditional tenders will not be accepted and will be summarily rejected.
2. IDBI Bank Ltd. reserves the right to hire cars for official use from one or more car hiring
     agencies located at different parts of the city for smooth functioning.
3. The offer of the contract, based on the lowest bid price or any other price to be decided
     by IDBI Bank Ltd., issued to the agencies to be empanelled would need to be accepted
     within 7 days from the date of issue of the offer. Failure to accept the offer within this
     period will result in cancellation of the offer.
4.   Demand Draft of Rs. 50,000/-(Rupees fifty thousand only) drawn in favour of IDBI
     Bank Ltd, payable in Mumbai’, towards Earnest Money Deposit (EMD) is to be
     attached with the bid. It may be noted that the EMD shall not carry any interest and that
     EMD of the unsuccessful bidders would be refunded only after finalization of the tender
     or within 90 days from the date of opening of Part-I of the tender, whichever earlier.
     Tenders without EMD would not be considered. EMD will be accepted by way of
     Demand Draft only.
5. The contract will be valid for 2 years and extendable for further one year at the sole
     discretion of the Bank.
6. The agency shall have all necessary mandatory approvals/certificates/ registration, etc.
7. All the vehicles supplied to IDBI Bank Ltd. will be registered as Commercial/Tourist
     vehicles and shall have comprehensive insurance cover with adequate clause to cover the
     passenger for injuries/death and all matters related to insurance will be settled by the
     agency .In no case vehicle which is not registered for commercial purpose shall be
     supplied to IDBI Bank Ltd.
8. The vehicles should be in good condition and not older than 4 years [2 years for special
     duty]. Vehicle should be well maintained properly cleaned inside and outside and in
     good hygienic condition.
9. The drivers shall be well behaved, in proper uniform with identity card indicating their
     name and the name of the agency while on duty and shall carry mobile phone (at the cost
     of agency) with them. The agency shall change the driver on receipt of complaints from
     the Bank, if any.
10. The drivers shall not enter the office premises/floors of IDBI Bank Ltd. for any other
     reasons except for attending to the services of the officers to whom the agency’s car is
     allotted for services.
11. Any damages/repairs shall be borne by the owners of the cars.
12. Tax at source, shall be deducted at the rates applicable from time to time from the bill
     amounts payable to the firm.
  13. Twenty-six days in a month will include Saturdays/Sundays/Holidays.
  14. No escalation in rates on any account will be permitted during the contract period.
      However, if there is an increase/decrease of 10% in fuel price an increase / decrease may
      be permitted with mutual consent.
  15. Based on the tenders rate(s) quoted by various agencies, IDBI Bank reserves the right to
      fix the strike/final rate(s) so as to increase the number of agencies to be empanelled. The
      consent of the parties has to be given within 7 days for empanelment.
  16. IDBI Bank reserves the right to reject the lowest or any other or all bid or cancel the
      Tender if number of agencies available to be empanelled at their rate is insufficient to
      meet IDBI Bank’s need. IDBI Bank Ltd. reserves the right to reject all bids or cancel the
      Tender without assigning any reason whatsoever.
  17. IDBI Bank Ltd. reserves the right to terminate the contract at any time without any
      notice or assigning any reason therefore. Dues on pro-rata/mileage basis will be settled
      till the date of terminated contract and the decision of the Bank in this regard is final.
  18. In case the vehicle is withdrawn for maintenance, repairs, breakdown, etc., a substitute
      vehicle in very good condition should be provided.
  19. Payment Terms-Fortnightly bills shall be submitted in duplicate to the authority specified
      in the contract.
  20. The successful bidder/s shall execute contract with IDBI Bank Ltd.
  21. In the event of the Bank requiring more number of vehicles, the agency should be in a
      position to meet the additional requirement and prepared to supply the cars at the rates
      quoted now.
  22. A log book has to be maintained for every vehicle provided by the car hire agency
      recording the closing kms., time and location of trip. It shall be your responsibility to
      obtain the signatures of the passenger at the end of every trip. Such documents must be
      attached to every bill tendered for settlement.
  We have read the above terms and conditions and accept the same.
                                                               Signature of the Authorized Person




                                                                             Name of the Signatory
                                                                                (In block capitals)




Dated ……… day of ……… 2011                                                      Seal of the Agency
                                   ANNEURE – I
                TENDER FOR SUPPLY OF CARS ON HIRE – TECHNICAL BID”


I. Name of the Agency
Address of the Registered office of the agency
Contact person(s) / Designation
Telephone/mobile Nos., Fax Nos., email_id, etc.
II. Year Since when car hiring business started (please furnish
copy of certificate of commencement of business/partnership
Deed /certificate of registration of the agency/RTO registration
(b) Service Tax Registration.
(c) Income Tax PAN number
III. Turnover during the last 3 years (attach certificate of C.A.)
IV. Client List : Banks/ Financial Institutions/ Corporates
(please furnish certificates)
V. Quantum of Business with Bank / Financial Institutions/
Corporate
VI. Details of cars (including age of car) and its owners (please
furnish registration certificate). Comprehensive insurance
policies
VII. Signed copy of the terms and conditions stipulated in the
tender document
VIII. Motor transport licence issued by relevant authorities
IX. Any other information felt relevant by the agencies.


(Attach copy)


   Signature of the Authorized Person        :


   Name of the Signatory                     :
   (in Block capitals)                       :
   Seal of the Agency                        :
   Date                                      :
                                   ANNEURE – II

          “TENDER FOR SUPPLY OF CARS ON HIRE – FINANCIAL BID”
                          FORMAT FOR QUOTING RATES:
    Nature of contract/arrangement             AC CARS            AC CARS        Toyota
                                              Super Deluxe      Deluxe Cars      Corolla
                                               Honda City      Hyundai Accent
                                             Ford Fiesta       Ford Ikon,SX4,
                                             Chevrolet Optra     Swift Desire
Monthly Contract –                           No quote                           No quote
 (26 days and 12 hrs a day)                       x                               x
    - 2000 kms
    - Rate per extra kilometer
    - Rate per extra hour
    - Rate per Extra days (12 hours )
On Daily basis Normal duty –
    - 8 hours/80 kms
    - Rate per extra kilometer
    - Rate per extra hour
Short/Domestic/Airport duty –
    - 5hrs/55kms
    - Rate per extra kilometer
    - Rate per extra hour
Outstation Duty – *                                                             No quote
    - Minimum chargeable kilometers                                                 x
    - Rate per kilometer
    - Driver’s allowance
    - SPECIAL DUTY
(best maintained AC cars less than 2 yrs
old, uniformed drivers with mobile phones
and mineral water bottle)
    - Daily basis (8 hours / 80 KMs)
    - Half-day basis (5 hours / 55 KMs)
    - Rate for extra hour
    - Rate for extra KM
Other cars-qualis/Innova/Tata Sumo
    - Minimum chargeable kilometers
    - Rate per kilometer
    - Driver’s allowance
N.B.-Outstation duty shall be considered beyond –
 On Western line –Virar
 On Harbour line –Panvel/Uran
 On Central line-Badlapur

Signature of the Authorized Person :
Name of the Signatory              :
(in Block capitals)                :
Seal of the Agency                 :
Date                                :

				
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