University of California_ Santa Cruz

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					                                                              University of California, Santa Cruz
                                                         Department of Chemistry & Biochemistry
                                                                                Graduate Program

Application Instructions
A complete application package consists of:
1. Application submitted online
          General application
          Application for financial support (optional)
          Application for d iversity fellowships (optional)
          Statement of purpose (include description of research experience)
          Personal history
          An email address
          $70 application fee (pay by credit card or electronic check)
2. Official transcripts fro m each college-level institution attended
3. Th ree letters of recommendation
4. Required test scores
          Graduate Record Examination (GRE) scores
          Test of English as a Foreign Language (TOEFL) International English Language Testing System
(IELTS) scores for international students
5. The Depart ment of Chemistry & Biochemistry does not require supplemental materials.

Deadline : All application materials, including GRE and TOEFL (or IELTS) scores, must be received by
December 15 for ad mission the follo wing Fall Quarter. Fall Quarter begins in mid-September. Applicants
will be notified of ad mission decisions by the Graduate Admissions office in late March.

Do not send hard copies of your statement of purpose, personal history statement, resume, letters of
recommendation or any other application materials. Required materials should be submitted online per the
instructions in the application. The only exception is transcripts, which will be accepted in paper.
Unsolicited materials will not be processed with your application and will be discarded by the admissions


1. Application submitted online

General applicati on (required)
Answer all questions and provide all info rmation requested.

Application for financial support (opti onal)
Awards based on merit:
    Teaching Assistantship (consists of salary and payment of 95% of fees)
    Graduate Student Research fello wship
    Tuition fello wship
    Fee grants (cover fees not paid by Teaching Assistantship)
    Other awards (ie Regents Fello wships for first year)

Awards fro m the Financial Aid Office, including subsidized and unsubsidized loans, are based on need.
US citizens and Permanent Residents should file a Free Applicat ion for Federal Student Aid (FAFSA).
International applicants are not elig ible for need-based financial aid.

Rev. 10/7/10
For further Financial A id information, contact:

UC Santa Cruz
Financi al Ai d Office
1156 High Street
Santa Cruz, CA 95064 (831) 459-2963

Application for di versity fellowshi ps (optional)
Diversity Fellowships are restricted to US cit izens or Permanent Residents. The Eugene Cota-Robles
Fellowship Program is a merit-based diversity enhancement fellowship program that provides financial
support to assist students from diverse backgrounds to successfully pursue and complete a graduate degree.
This fellowship is awarded to students who have overcome significant obstacles to achieve a baccalaureate
level degree, and whose economic, educational, or social background contributes to the intellectual
diversity among the graduate student population.

Statement of purpose (2-4 pages)
This should be a concise, well-written essay about your academic background and your reasons for
pursuing graduate study in the field you have chosen. Selection committees place particular importance on
the statement of purpose. It demonstrates your ability to present ideas in clear, coherent language. Your
statement of purpose should indicate:
      How knowledgeable you are in the desired field of study
      How your undergraduate studies and other experiences (work, co mmun ity involvement, etc.) serve
         as a foundation for graduate study
      How and why you intend to build on this knowledge base and apply your graduate training to
         social or theoretical problems
      Include description of your laboratory research experience (500 words)

Personal History (1-3 pages)
UC Santa Cru z is interested in a diverse and inclusive graduate student population. In a concise essay,
discuss how your personal background informs your decision to pursue a graduate degree. Please include
any educational, familial, cultural, econo mic, or social experiences, challenges, or opportunities relevant to
your academic journey; how you might contribute to social or cu ltural d iversity within your chosen field;
and/or how you might serve educationally underrepresented segments of society with your degree.
The Personal History Statement should not duplicate the Statement of Purpose.

An email address
Be sure to provide an email address for an active account that you plan to check regularly on page one of
your application for ad mission. This email address will be used to advise you of the status of your
application and for most other communicat ion. Note: So me of our email messages are generated
automatically and sent in bulk. If your email account has spam filtering, p lease make sure that you check
your “Junk” email for messages fro m Embark or UCSC before d eleting. You will be notified by the
Graduate Admissions Office of ad mission decisions by email. Be sure to add <graduatedivision -> to your email address books so we don't get marked as spam by your email provider.

$70 applicati on fee (nonrefundable)
A $70 application fee must accompany your completed application. The Embark web site will not accept
applications without payment. Electronic pay ment options are available through our online applicat ion
system, Embark.

Fee waivers for hardship are available to US cit izens and permanent residents only; international students
are not elig ible. Funds for waivers are limited, but if you feel you qualify for a waiver, comp lete the
“Request for Graduate Application Fee Waiver” form and return it to the Graduate Admissions office for

Rev. 10/7/10
approval. Do not submit both a fee waiver request and an application fee pay ment. You can obtain a fee
waiver form by sending email to You will be notified by e mail of approval or denial.

2. Official transcripts

When listing educational institutions attended on page one of the application form, please include every
college-level institution you have attended, regardless of length of time in attendance, and wheth er or not
course work led to a degree. One official transcript fro m the Registrar fro m each institution listed
(including university correspondence or extension divisions), or a statement of good standing for work not
yet completed, is required. Each trans cript should be in an envelope sealed and signed by the Registrar.
Please do not send transcripts to the department.

If you attended UC Santa Cru z as an undergraduate, you must still have the Registrar's Office mail an
official transcript to Graduate Application Processing; they are not sent automatically or internally.

Mail transcripts to:

UC Santa Cruz
Graduate Application Processing
1156 High Street
Santa Cruz, CA 95064

To qualify for graduate study at UC Santa Cruz, you must present official ev idence th at you have received
a bachelor's degree fro m an accred ited institution of higher education before enrolling. Verification of UC
Santa Cru z bachelor's degrees can be accomplished electronically. Transcripts submitted to UCSC will not
be returned to the applicant, nor will copies be forwarded to any other persons or agency.

3. Letters of Recommendation

Three letters of reco mmendation must be received prior to the application deadline. These letters of
recommendation should be written by professors or others who are in a position to analyze your abilities
and academic pro mise in your chosen field of graduate study.

You must register your reco mmenders electronically as part of the online applicat ion. They will be sent
secure submission instructions. Paper letters will be not be accepted.

Once your letters of reco mmendation have been submitted, you are not permitted to inspect them; however,
if you are ad mitted and enroll, you will have access to your letters of recommendation unless you have
previously waived that right. If you wish to waive access, please request and complete a "Waiver of
Access" form for each letter. If your reco mmenders are submitting your letters directly, they must be
received prior to the program deadline.

4. Required    test scores

GRE scores must be received by the Division of Graduate Studies prior to the application deadline. Have
the Educational Testing Service forward your test scores directly to the UC Santa Cruz Graduate Studies
Office (UCSC's school code is 4860.) It is not necessary to indicate a department code since all scores are
sent to the Graduate Admissions Office. Allow 6-8 weeks after taking the GRE for UCSC to receive your
scores fro m the Educational Testing Service (ETS). GRE scores are valid for five years.

Internet-B ased and Computer-B ased Testing: Score reports are mailed to you and up to 4 institutions if
you designate them on the day of the test, approximately 10 to 15 days after the test date.

Rev. 10/7/10
Paper -Based Testing: Scores reports are mailed to you and up to 4 designated institutions if you
designated them prior to the test administration, appro ximately 4 to 6 weeks after the test date.

Graduate Record Examinations
Educational Testing Serv ice
P.O. Bo x 6000
Princeton, NJ 08541-6000
(609) 771-7670 (Princeton, NJ)
(510) 873-8100 (Oakland, CA)
1-(800) GRE-CA LL Co mputer Based Testing
Web address:

Test of English as a Foreign Language
TOEFL (or IELTS) scores must be received by the Division of Graduate Studies prior to the applicat ion
deadline. UCSC’s Depart ment of Chemistry & Biochemistry requires a minimu m score of 570 on the
paper-based test, 230 on the co mputer-based test, or 89 on the internet-based test. TOEFL scores are valid
for two years. The minimu m IELTS score is 7.

Note: To co mp ly with the State of California’s regulat ions assuring quality undergraduate education, all
international students must also pass an oral English proficiency exam after they arrive at UCSC. Students
failing this exam will not be allowed to TA in Fall quarter even if they have been awarded a Teaching
Assistantship, and will be required to pass an International Teaching Assistant seminar befo re being
allo wed to teach, usually the following quarter. Students facing this situation should have other means of
paying their educational fees and living expenses for Fall Quarter.

Late Materials
Materials that do not arrive by the application deadline will be attached to your application. However,
there is no guarantee that they will be reviewed. We do encourage applicants to notify the department if
you are aware that something may arrive after the deadline.

MyUCS C Portal Access for Applicants
Applicants will be able to see their application status and “To Do List” showing outstanding application
materials on their portal. You will be emailed a Cru zID and Claim Coder to activate access
to your portal, within a month after submitting your application. You will also receive an email fro m the
department’s Graduate Program Coord inator once we are ab le to access your application (24 -48 hours after
you submit it). If ad mitted, you can use the portal to accept your admission offer.

Rev. 10/7/10