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HHS NJROTC SOP 12.31.07

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HHS NJROTC SOP 12.31.07 Powered By Docstoc
					 HERNDON HIGH SCHOOL
       NJROTC




STANDARD OPERATING PROCEDURE

      Updated December 15, 2008
                                                                                                                                Standard Operating Procedure


                                                                                       Table of Contents

100      THE NJROTC PROGRAM .............................................................................................................................. 5
 101    GENERAL .........................................................................................................................................................5
 102    PROGRAM GOALS AND OBJECTIVES......................................................................................................5
 103    ENROLLMENT REQUIREMENTS................................................................................................................5
 104    PROGRAM BENEFITS ...................................................................................................................................5
   Advanced Pay Grade ...............................................................................................................................................5
   Service Academy Nominations ..............................................................................................................................6
   ROTC Scholarship....................................................................................................................................................6
   Service Academy Appointments ...........................................................................................................................6
   Student Transfers.....................................................................................................................................................6
 105    CURRICULUM.................................................................................................................................................6
 106    WEEKLY ROUTINE........................................................................................................................................7
 107    ANNUAL CALENDAR OF EVENTS............................................................................................................7
 108    PLAN OF THE MONTH .................................................................................................................................7
 109    PLAN OF THE WEEK AND DAILY ANNOUNCEMENTS ......................................................................7
 110    UNIFORM DAY...............................................................................................................................................7
 111    CADET RECORD.............................................................................................................................................7
 112    DISCIPLINE......................................................................................................................................................8
   Counseling ................................................................................................................................................................8
   Push-ups....................................................................................................................................................................8
   Reduction in Rank ....................................................................................................................................................8
   Referral .......................................................................................................................................................................8
   Probation and Disenrollment ..................................................................................................................................8
200      PROGRAM ADMINSTRATION ..................................................................................................................... 9
 201    PHILOSOPHY...................................................................................................................................................9
 202    NJROTC SPACES ............................................................................................................................................9
 203    CADET ETIQUETTE.....................................................................................................................................10
 204    GROOMING STANDARDS .........................................................................................................................10
 205    GRADING POLICY........................................................................................................................................10
   Academic Grade......................................................................................................................................................11
   Military Grade .........................................................................................................................................................11
   Final Grade...............................................................................................................................................................11
 206    CERTIFICATE OF COMPLETION..............................................................................................................11
 207    UNIFORM INSPECTIONS ...........................................................................................................................11
   Inspection Guidelines ............................................................................................................................................11
 208    CLASSROOM RULES, DUTIES, AND PROCEDURES ...........................................................................12
   General .....................................................................................................................................................................12
   Unit Do’s .................................................................................................................................................................12
   Classroom Duties ...................................................................................................................................................12
   Classroom Procedures ...........................................................................................................................................13
 209    FIELD TRIPS ..................................................................................................................................................13
   Eligibility ..................................................................................................................................................................13
   Cost ..........................................................................................................................................................................14
   Conduct ...................................................................................................................................................................14
 210    FUNDRAISING..............................................................................................................................................14
   Hornet Buck Program.............................................................................................................................................14
 211    OPERATIONAL TASKING .........................................................................................................................15
   Tasking Order (TO) ................................................................................................................................................15
   Cadet Officer-In-Charge (COINC) ........................................................................................................................15



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     Task List ..................................................................................................................................................................15
     Debrief......................................................................................................................................................................15
     Passdown Folders ..................................................................................................................................................15
   212     TEAM ADMINISTRATION........................................................................................................................16
     Drill Team.................................................................................................................................................................16
     Rifle Team................................................................................................................................................................16
     Physical Fitness Team...........................................................................................................................................16
     Academic Team ......................................................................................................................................................16
     Orienteering Team..................................................................................................................................................16
     Color Guard Team...................................................................................................................................................16
   213     ACADEMIC WARNING SYSTEM.............................................................................................................16
300        UNIT ORGANIZATION .................................................................................................................................. 17
   301    GENERAL .......................................................................................................................................................17
     Unit Organization ...................................................................................................................................................17
     Administrative Organization.................................................................................................................................17
   302    BILLET RANK AND RESPONSIBILITIES ................................................................................................19
     Headquarters Section ............................................................................................................................................19
     Administrative Department...................................................................................................................................22
     Supply Department ................................................................................................................................................25
     Operations Department .........................................................................................................................................26
     Recruiting and Retention (R&R) Department ....................................................................................................28
     Maintenance and Material Management (3M) Department ............................................................................31
400        CADET ADVANCEMENT SYSTEM............................................................................................................. 33
   401         GENERAL .........................................................................................................................................................33
   402         PERSONNEL ADVANCEMENT REQUIREMENT S (PAR) CARD ...................................................................33
   403         ADVANCEMENT EXAMINAT IONS................................................................................................................33
   404         T IME -IN-RAT E REQUIREMENT S..................................................................................................................33
   405         PRACT ICAL FACT ORS....................................................................................................................................34

APPENDIX 1: EXPECTATIONS FOR ENROLLMENT AS AN NS-4................................................................ 35

APPENDIX 2: SAMPLE PLAN OF THE MONTH (POM) .................................................................................... 36

APPENDIX 3: SAMPLE PLAN OF THE WEEK (POW) ....................................................................................... 37

APPENDIX 4: SAMPLE DAILY ANNOUNCEMENTS.......................................................................................... 38

APPENDIX 5: TASKING ORDER FORM ............................................................................................................... 39

APPENDIX 6: CADET OFFICER-IN-CHARGE (COINC) EVALUATION FORM ........................................... 41

APPENDIX 7: GENERIC ACTION PLANS............................................................................................................. 46
       New Cadet Introduction Course (NCIC) .............................................................................................................46
       George Washington University Field Meet at Herndon ..................................................................................47
       Parent’s Night Award Ceremony ...................................................................Error! Bookmark not defined.47
       Military Ball .............................................................................................................................................................49
       Area Manager’s Inspection (AMI) .....................................................................................................................51
       Area Five Drill, Athletic, and Academic Meet ...................................................................................................53
       CAPT Fred Blakeman NS-1 Drill Meet at Herndon ...........................................................................................56
       Spring Awards Night Ceremony ..........................................................................................................................57
       Car Wash Procedure ..............................................................................................................................................58


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       Tag Day Procedure ................................................................................................................................................58
APPENDIX 8: DRILL TEAM SOP ............................................................................................................................ 59

APPENDIX 9: RIFLE TEAM SOP ............................................................................................................................. 61

APPENDIX 10: PHYSICAL TRAINING TEAM SOP ............................................................................................ 68

APPENDIX 11: ACADEMIC TEAM SOP ................................................................................................................ 69

APPENDIX 12: ORIENTEERING TEAM SOP........................................................................................................ 70

APPENDIX 13: COLOR GUARD TEAM SOP ....................................................................................................... 71

APPENDIX 14: ACADEMIC WARNING SYSTEM............................................................................................... 72

APPENDIX 15: CHAIN OF COMMAND DIAGRAM............................................................................................ 73

APPENDIX 16: DEPARTMENT HEAD MEETING PROCEDURE ...................................................................... 74

APPENDIX 17: CADET ADVANCEMENT SYSTEM............................................................................................ 75

APPENDIX 18: PERSONNEL ADVANCEMENT REQUIREMENTS (PAR) CARD ........................................ 80

APPENDIX 19: PHYSICAL TRAINING DAY GAME RULES ............................................................................. 83
       Volleycross Game Rules ........................................................................................................................................83
       Lacrosse Game Rules .............................................................................................................................................85
       Red Ball Game Rules ..............................................................................................................................................86
APPENDIX 20: NEW CADET INTRODUCTION COURSE (NCIC) SOP ......................................................... 87

APPENDIX 21: METHOD FOR SELECTION OF SENIOR LEADERSHIP POSITIONS .............................. 96

APPENDIX 22: METHOD OF COMPUTATION FOR ANNUAL NJROTC AWARDS ................................. 96

APPENDIX 23: PHYSICAL FITNESS TESTING PROCEDURE......................................................................... 98

APPENDIX 24: TEAM ATTENDANCE POLICY .................................................................................................100




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100 THE NJROTC PROGRAM

101      GENERAL
This Standard Operating Procedure (SOP) contains the rules and regulations that will guide the administration and discipline
the NJROTC program at Herndon High School. Emphasis is placed on areas that are subject to misinterpretation as well as
those that are necessary for the efficient running of our unit. All NJROTC cadets are expected to be familiar with this SOP
and with the NJROTC Cadet Field Manual (CFM), and to comply with the rules and regulations contained therein. Finally,
this handbook is a ―living document‖ - it is your guide on how things are done, so you can recommend additions and
deletions via the chain of command whenever you feel they will improve our unit.


102      PROGRAM GOALS AND OBJECTIVES
The primary goal of the NJROTC Program is to develop skills and attributes that will help you face life’s many challenges.
Program objectives are:
         1.   To develop informed and responsible citizens.
         2.   To strengthen character and self-esteem.
         3.   To promote an understanding of our national security through historical studies.
         4.   To help form habits of self-discipline.
         5.   To develop respect for adult and peer authority.
         6.   To assist all who express a need for guidance.
         7.   To develop follower and leadership skills.
         8.   To promote TEAMWORK.


103      ENROLLMENT REQUIREMENTS
To be eligible for the NJROTC Program at Herndon High School, a student must:
         1.   Be enrolled in high school, in grades 9-12
         2.   Be able to participate in the school’s PE program.
         3.   Comply with NJROTC grooming and uniform wear standards.
         4.   Special Needs students may enroll on a selective basis as determined by the Senior Naval Science Instructor
              and the Principal.
         5.   Be of good moral character.
         6.   Be willing to follow and lead.
Requirements for enrollment as an NS-4 are detailed in Appendix 1.


104      PROGRAM BENEFITS
The major benefit to be gained from participation in the NJROTC Program is the development of responsibility and
leadership. Other program benefits include:


Advanced Pay Grade
Students who earn a three year certificate are entitled to pay grade E-3 (E-2 in the USMC) after successful completion of their
basic training. A two year certificate entitles an enlistee to pay grade E-2.




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Service Academy Nominations
Students who successfully complete three years in NJROTC may compete for nomination and appointment to Annapolis,
West Point, and the US Air Force Academy under the Honor School/NJROTC quota. The minimum requirements are as
follows:
         1.   US Citizen
         2.   Of good moral character.
         3.   At least 17 years of age.
         4.   Unmarried and have no dependents.
         5.   Recommended by the SNSI.


ROTC Scholarship
Participation in NJROTC supports applications for three and four year ROTC scholarships. Details are announced at the end
of each school year by the school counselors. The SNSI and NSI will provide recommendations.


Service Academy Appointments
The SNSI will provide assistance information and letters of recommendation to deserving cadets who are interested in
applying.


Student Transfers
Cadets who transfer into NJROTC from another JROTC program will be allowed to advance to their Navy-equivalent rank/rate
immediately upon completion of Personnel Qualification Standardization (PQS) requirements; however, the Time -in-Rate
(TIR) requirement will be waived. Awards previously earned that are similar to those in NJROTC will be applied to unit
advancement requirements and cadets may wear these awards in accordance with the CFM.


105      CURRICULUM
Naval Science is an elective course that awards one credit for each year completed and covers the following:
         1.   Naval Science I:
                    Military Orientation               Foundations of Our Government
                    Followership                       Navy Ships
                    PT, Drill & Ceremonies             Navy Aircraft
                    Citizenship                        Survival

         2.   Naval Science II:
                    Leadership                         Meteorology
                    Maritime History                   Astronomy
                    Oceanography                       Physical Science
                    Maritime Geography                 PT, Drill & Ceremonies

         3.   Naval Science III:
                    Leadership                         Ship Construction & Damage Control
                    Sea Power & National Security      Shipboard Organization & Watchstanding
                    Naval Operations & Support         Seamanship & Navigation
                    Military Law                       PT, Drill & Ceremonies
                    International Law & the Sea        Event Planning




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         4.   Naval Science IV:
                   Leadership Practicum



106      WEEKLY ROUTINE
         Alternating weeks.
                   Monday ..............................................Classroom Instruction
                   Tuesday ..............................................Classroom Instruction
                   Wednesday ........................................Classroom Instruction / Drill / Uniform Day / Inspection
                   Thursday ............................................Classroom Instruction / Drill / Uniform Day / Inspection
                   Friday ..................................................Physical Training (PT)


107      ANNUAL CALENDAR OF EVENTS
A master calendar of NJROTC events is developed each spring after the Change of Command, maintained in the Cadet Staff
Office, and published on the website. Changes will be announced as they occur.


108      PLAN OF THE MONTH
A Plan of the Month (POM), highlighting awards, ceremonies, competitions, practices, and other events will be published at
the end of each month for the following month. It is composed by the Operations Officer with input from the SNSI/NSI,
Department Heads and Team Commanders, NJROTC cadets, and approved by the Executive Officer. A sample POM is
shown in Appendix 2.


109      PLAN OF THE WEEK AND DAILY ANNOUNCEMENTS
A detailed Plan of the Week (POW) will be prepared by the Operations Department and receive final approval and signature
from the Commanding Officer or the Executive Officer. Its purpose is to keep the unit informed of upcoming week un it
activities, team practices, uniform of the week, and times/places of meetings. The POW will be posted on the unit bulletin
board and on the website. It will be prepared no later than Thursday of the preceding week. Further detail from information
found on POW will be published by the Operations Department in the form of Daily Announcements which will be posted in
each classroom no later than the beginning of each school day. A sample POW is shown in Appendix 3; a sample Daily
Announcements sheet is s hown in Appendix 4.


110      UNIFORM DAY
The Navy uniform is the distinctive dress of the NJROTC Cadet. It must be worn properly and with pride. Instructions on
how to wear and care for the uniform are contained in the NJROTC Field Manual. Designated uniforms will be worn ALL
DAY on Wednesday and Thursday, depending on when you have class, by ALL NJROTC cadets. They may be temporarily
removed for classes such as Physical Education, Art, or where the normal classroom activity lends itself to soiling the
uniform. Uniform inspections missed due to any reason must be made up prior to the following uniform day to receive full
grade credit.


111      CADET RECORD
A Cadet Record is maintained on each cadet enrolled in NJROTC. The Personnel Officer keeps the record current by entering
promotions, awards earned, billets assigned, participation in special activities, etc. as they occur in the JUMS computer dat a
base. Cadet Records will be maintained on file for three years after a student leaves the program. Copies can be obtained
upon written request.




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112      DISCIPLINE

Counseling
The goal of imposing any disciplinary measure is to change negative behavior. The first course of action for all but the mos t
severe cases of misbehavior should be counseling, to be performed b y the lowest member in the cadet’s chain of command.
If the squad leader is unable to effect a change in behavior through this method, then the matter shall be referred to cadets
higher up the chain of command. If the matter cannot be resolved in this manner, then it should be referred to the SSNSI/NSI
for resolution. The intention is that minor disciplinary matters be handled at the lowest possible level in the chain of
command. All counseling sessions should be documented for future reference.


Push-ups
The most basic form of discipline after counseling will be push-ups. This is not to be used indiscriminately, but as a method
of focusing attention and correcting minor infractions or lapses in concentration. ONLY THE SNSI OR NSI CAN
AUTHORIZE PUSH-UPS. They will not exceed ten, two-count repetitions for each infraction. Senior cadets who wish to
impose push-ups must: (1) ensure that the SNSI/NSI is present to award punishment and (2) perform the push -ups with
cadets they wish to discipline. In the event a cadet is unable to properly perform push-ups, an alternative such as leg-lifts is
authorized.


Reduction in Rank
Cadets who fail to demonstrate the leadership and motivation commensurate to their rank may be reduced by the SNSI/NSI.
Remember, rank is a privilege that is difficult to attain and easy to lose.


Referral
Cadets who pose a disciplinary problem in class, to include repeated or flagrant disrespect towards cadet officers and
unexcused absences, will be referred to their respective Assistant Principal for appropriate school action.


Probation and Disenrollment
A cadet who consistently fails to meet academic, grooming, or disciplinary standards may be placed on probation. This
action will be taken provided the deficiencies are considered temporary in nature and do not present a threat to discipline and
morale of the morale of the unit. Cadets who are placed on probation will be notified in writing with copies to their
parents/guardians, their assistant principal, and their guidance counselor. Probation for cadets with a rank will also mean a
reduction or a full loss of rank for a period of time as the SNSI/NSI sees fit. Any NJROTC cadet who fails to correct noted
academic and disciplinary deficiencies or refuses to wear the uniform will be dis enrolled.




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200 PROGRAM ADMINSTRATION

201     PHILOSOPHY
The basic philosophy of the NJROTC Program at Herndon High School is as follows:
        1.   The Cadet Corps is run for the cadets, by the cadets. The SNSI and NSI are primarily co -equal teachers and
             counselors. Therefore, the keys to our success as a unit are: cadet participation, motivation, and
             TEAMWORK.
        2.   The ―military‖ portion of the program will be run by senior cadets under the supervision of the SNSI/NSI. It is
             important to remember that this requires considerable maturity, communication, cooperation, and TEAMWORK
             among cadets and between cadets and the SNSI/NSI. Problems must be identified early and resolved quickly.
        3.   As leaders of fellow students you will have much more success by setting a good example and explaining your
             orders than by yelling at people, talking down to them, playing favorites, or by telling them how good you think
             you are. Rank alone will not guarantee you the respect of your fellow cadets -you have to respect them first and
             show that you are willing to help them. As a follower, you will gain a lot of self-satisfaction and respect from
             your peers and superiors just for being a team member who gives every task his/her best effort.
        4.   The administration of this program will be accomplished firmly and fairly. Advancements will be based on
             completion of standard requirements. Assignment to leadership positions will be based on proven abilities and
             merit. Participation in extracurricular events and field trips will depend on overall school performance and
             parental consent. Awards and ribbons will only be given to those who meet established criteria.


202     NJROTC SPACES
NJROTC spaces are provided by the school for the exclusive use of our program. They consist of an SNSI/NSI office, a
cadet office, two classrooms, one supply space, and an armory.
        1.   Cadet Staff Office. Access is limited to official business meetings or when a cadet wishes to talk privately with
             a member of the cadet staff. Only those cadets listed on the door may enter without permission.
        2.   Instructor’s Office. All cadets desiring access will request to do so in accordance with procedures posted
             outside the door. Cadets Officers and Chief Petty Officers may knock and state their business. All other cadets
             must knock three times on the door frame and sound-off in a clear voice:
                          ―Sir, Cadet (name and rate) requests permission to come aboard.‖
             Once permission is granted they will move by the most direct route to the front of the instructor’s desk and
             stand at the position of ―Attention‖ until given further instructions. Do not interrupt. Under no circumstances
             is a cadet permitted to touch or lean on an instructor’s desk.
        2.   Classrooms 172A and B will be used primarily for instructional purposes. Cadets may schedule thes e for
             meetings, study, or for departmental work during lunch periods and after school.
        3.   Access to the supply rooms / armory will be granted only to Supply Department / 3M Department personnel
             and cadets on official business.
                 a)   Routine business will be conducted as scheduled by the Supply Department / 3M Department
                      personnel and cadets on official business.
                 b) When drill rifles are drawn, cadets will form a single line in the NJROTC passageway and wait until
                    called forward to draw their rifles. After the last rifle is issued, the senior cadet will ensure that the
                    door is properly secured.
                 c)   When drill rifles are returned, the process described in paragraph (3.b) will be repeated. After securing
                      the door, the senior cadet will ensure that all rifles are present.
        4.   The quarterdeck is located immediately inside the door leading into the NJROTC spaces.




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         5.   The Unit Bulletin Board is on the Quarterdeck’s right bulkhead. This board is controlled by the Executive
              Officer. The ―Green Board‖ is the easel placed next to the entrance to the NS-1 classroom. Items that require
              immediate cadet attention are normally placed here for highest visibility. This board is controlled by the SNSI.
         6.   Food and drinks will be allowed in NJROTC spaces during class at the discretion of the instructor. Food and
              drinks may be brought to NJROTC spaces during scheduled lunch periods. Cadets who fail to clean up after
              themselves can expect to lose this privilege.


203      CADET ETIQUETTE
Cadets are expected to conduct themselves with decorum and pride throughout the school, whether they are in uniform or
not. Many of you will attain leadership status and commensurate rank and it is your duty and responsibility to set the prope r
example for all students and correct any NJROTC student who is violating our rules.
         1.   The SNSI/NSI, all cadet officers and any adult encountered in the performance of duties will be addressed as
              ―Sir‖ or ―Ma’am‖.
         2.   Cadets will come to the position of ―Attention‖ any time an instructor, the school Principal, Assistant Principal,
              commissioned officer or senior cadet officer enters the NJROTC space. The first cadet to see one of these
              individuals will sound off with, ―ATTENTION ON DECK.‖
         3.   When approaching the SNSI/NSI, any commissioned officer in uniform, or cadet officer in uniform anywhere on
              or off campus, cadets will sound off with a hearty ―Good Morning, Sir / Ma’am‖, ―Good Afternoon,...,‖ or
              ―Good Evening,...,‖ in accordance with the rules of service etiquette. If out of doors and in uniform (with cover
              on), a crisp salute will accompany the verbal greeting.
         4.   When the command ―eyeballs‖ or ―Eyes on Me‖ is given by the principal instructor, all cadets will respond
              UNIFORMLY with, ―SNAPPED, SIR/MA’AM.‖
         5.   The public display of affection rapidly between cadets leads to breakdown o f authority, cohesion, and
              discipline. It is natural to have boyfriends and girlfriends and to feel deep affection for another person. But it is
              not permissible to flaunt your relationship in front of others who may take orders from you. Therefore, the
              public display of affection between cadets will not be permitted in the presence of other cadets, on or off
              campus. Cadets are advised to also be discreet about public displays of affection with persons who are not
              cadets.


204      GROOMING STANDARDS
Because you are representing the Naval Service in your school and community, you are held to a higher standard than your
peers. While we follow the standard set in the NJROTC Field Manual and Navy Regulations, a few items need to be re -
emphasized in this SOP.
         1.   All cadets should come to school ready to learn. While proper diet and adequate sleep are recognized as
              physical necessities that affect alertness in class, proper grooming is also important since it is an indicator of an
              individual’s self-esteem and pride. High self-esteem generally indicates a willingness to take on other
              challenges of new learning experiences. Cadets should make every effort to ―look good‖ in and out of uniform.
         2.   All cadets are expected to conform to the standards set forth in the CFM wh ile in uniform. Out of uniform,
              cadets are expected to conform to the standards set forth in the Student Rights and Responsibilities. They
              should also avoid the display of excessive body piercing, tattoos, and hairstyles/colors.


205      GRADING POLICY
The Naval Science Department at Herndon High School is dedicated to developing a well-rounded person. Therefore, the
SNSI/NSI are working for a balance between the academic and military curriculum. A numerical grading system that
corresponds to that of the school system will be used.




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Academic Grade
This grade will be determined by averaging the following: homework; exams; and assigned projects. The academic grade
counts 50% of the final grade.


Military Grade
This grade will include items such as military drill, uniform wear and inspections, professional development, and physical
fitness. The military grade counts for the other 50% of your final grade.


Final Grade
This grade is the average of your academic and military performance. Each is weighed equally. The advantage of this system
is that a strength in one area can compensate for a weakness in the other and lessen the impact on your final grade. This also
ensures that every cadet has a better-than-even chance to succeed. C’s and D’s should be rare and F’s virtually non-
existent. All it takes is a little bit of dedication and responsibility on your part!


206      CERTIFICATE OF COMPLETION
All cadets who pass course; have not had any major disciplinary problems; and have turned all their uniforms and books will
be awarded a Certificate at the end of the school term(a word of caution -it is possible to pass the course but not receive a
Certificate). Returning cadets will also receive their year star for wear with their ribbons.


207      UNIFORM INSPECTIONS
Since these form the basis a large part of your grade, the following information should give you a better understanding of
what to expect.


Inspection Guidelines
Uniform inspections will be conducted once a week on Thursdays and Wednesdays. Every cadet is expe cted to be in the
designated Uniform-of-the-Day and properly groomed. The class will be given a short period of time to prepare. It is
expected that shoes and brass have already been shined… preparation period is not intended for that purpose. Further,
cadets should not expect to be able to obtain missing ribbons/uniform items on a uniform day; those functions should be
completed prior to that time. Individual cadets should be pre-inspected by their squad leader and the class Leading Petty
Officer (LPO) to ensure graded items such as tuck, gig line, device placement, lint removal, buttons fastened, etc. have all
been taken care of. The SNSI/NSI will conduct the inspection except in those cases a cadet has requested to inspect in order
to receive an advancement sign-off. In that case, the SNSI/NSI will act a recorder and observe the inspection for quality,
consistency, and compliance with the CFM standards. A semester grade of 90 will qualify the cadet for the Exemplary
Personal Appearance Ribbon.




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208      CLASSROOM RULES, DUTIES, AND PROCEDURES

General
In order for learning to occur, the classroom environment must be one of open -mindedness and respect for each other’s right
to make well thought out, intelligent, comments and observations. Everyone who has something to contribute will be given
the opportunity to be heard without interruption. The following rules are intended to foster open communications and a
positive learning environment.
         1.   Be Prepared!  Cadets will come to class with all the necessary tools of the student’s trade: books, manuals,
              NJROTC notebook, paper and sharpened pencils. Preparedness also includes completing your homework
              assignments and being ready to contribute to everyone’s learning in class.
         2.   Participate!  Your ideas are important and will help you and your classmates better understand our material.
              Your contribution is a part of the TEAMWORK that is so critical to our unit’s success.
         3.   Be on time!  Ten minutes is a lot of time to get to one end of the school to the other. So, planning your day
              ahead of time will ensure that unnecessary stops between classes are minimized.
         4.   Cooperate!  Each class will have a quarterly Leading Petty Officer (LPO), Mustering Petty Officer (MPO),
              squad leaders and assistant squad leaders. Each of these individuals has duties and responsibilities and
              he/she will need your personal attention to get their jobs done. Most cadets will get an opportunity to be in
              one of these leadership positions and be evaluated on their performance, so when your turn comes to lead, just
              remember how well you behaved as a follower.
         5.   Show that you care!  Caring for and respecting one another means that we give our classmates the
              opportunity to speak without interruption, we help them when they falter, and we show the proper military
              courtesies towards our instructors, our cadet superiors, and our classmates. But before we can truly care for
              others, we must first have self-confidence to care for ourselves. If we are confident in our abilities and are
              willing to ―look good‖ and ―be good‖, we will want to share this positive thinking with our classmates so that
              we can be good as a unit. TEAMWORK comes from the collective self-confidence of all members of our unit.


Unit Do’s
The following are positive actions that all NJROTC cadets ―Do‖ in order to get the most out of the NJROTC program.
         1.   Participate  the more you participate, the more experiences and fun you get out of the NJROTC.
         2.   Take the Initiative  Doing things without being told to do them earns respect and admiration.
         3.   Help Others Succeed  When we work as a team we feel good about ourselves and our unit.
         4.   Respect One Another  Others will respect you.
         5.   Strive for Excellence  Be the best you can be.
         6.   Accept Responsibility  Owning up to your actions earns the trust of your fellow cadets and instructors.
         7.   Exhibit Pride and Bearing  Show others you are proud to be who you are in the NJROTC.
         8.   Be Prepared for Class  Bring all necessary items everyday; it makes learning easier and more meaningful.
         9.   Be Creative  Use your imagination; we’re always looking for new ideas.
         10. Show Integrity  Be truthful and honest.
         11. Be Loyal  Show your faith in your fellow cadets and your unit.
         12. Have Fun  NJROTC can be lots of fun, but remember there is a time for fun and a time to be serious.
         13. Display Good Followership and Leadership  You must be a good follower before you can be a good leader.


Classroom Duties
Each class will fall in next to their seats before the tardy bell rings. The Leading Petty Officer (LPO) is in charge of the class.




                                                               Page 12
                                                                                Standard Operating Procedure


        1.    Leading Petty Officer (LPO)  the LPO is the class commander. He/she is responsible for setting the highest
              standards of personal appearance and conduct for the class and for ensuring that the assigned Mustering Petty
              Officer and Squad Leaders are performing their duties in a responsible manner. In addition he/she will:
                  a)   Read the Daily Announcements to the class.
                  b) Act as the Commanding Officer’s representative in the classroom by explaining policies, motivating
                     cadets to participate in unit activities, and helping those with academic or discipline problems.
                  c)   Supervise Drill, allowing others to conduct the drill, but critiquing and assisting in any way necessary.
                  d) On uniform inspection days, ensure that the squad leaders prepare their squads for inspection.
        2.    Mustering Petty Officer (MPO)  the MPO is the principal assistant to the LPOand will assist him/her in the
              performance of his/her duties. In addition, he/she will:
                  a)   Maintain an accurate muster of the class.
                  b) Assist in maintaining discipline and decorum in the classroom.
                  c)   Be the last cadet out of the classroom. With assistance of the squad leaders, he/she will ensure that
                       the chairs are properly dressed and covered no gear is left adrift and the classroom is in a high state of
                       police. All of these actions need to be accomplished rapidly and efficiently so that they are not late to
                       their next class.
        3.    Squad Leaders  this is the most basic leadership position in the unit. Squad Leaders have the same level of
              responsibility and accountability as does the LPO, only with fewer cadets. In the performance of their duties
              they will:
                  a)   Maintain an accurate roster of the members of their squad and render accurate reports when required.
                  b) Assist the LPO with helping squad members who have academic and disciplinary problems.
                  c)   Ensure that their squad is kept informed on unit activities, academic schedules, and uniforms for
                       inspections.
                  d) Prepare their squads for inspection.


Classroom Procedures
        1.    Call ―Attention on Deck ‖ the first time the SNSI/NSI enters the room.
        2.    MPO take an accurate muster. Be sure to modify the muster sheet as required to properly account for cadets
              who are marked absent but subsequently enter the classroom and must then be recorded as tardy.
        3.    LPO read the daily announcements.
        4.    At the conclusion of class (when the bell rings), the LPO will post himself/herself to the center of the room, and
              after ensuring that the classroom is ready in all respects (policed, desks returned to proper alignment, etc.)
              he/she faces the class, calls to the class to ―Attention‖ and gives the command: ― Class Dismissed‖


209     FIELD TRIPS
A number of extracurricular and educational field trips are scheduled during the school year and summer. Some are day trips
to local military installations and points of interest as well as to various NJROTC competitions and community events.
Others are overnight orientation/training visits to naval vessels and bases. Transportation may be by school bus, military
airlift, or parent volunteers.


Eligibility
The following guidelines apply:
        1.    Have a signed Parental Permission Form.
        2.    Have all required NJROTC forms completed and submitted.
        3.    For field trips that involve missing classes, the cadet must be passing all classes with minimum of a ―C‖ and not
              be in any disciplinary status. If a cadet is in danger of failing any course(s) that will be missed, special


                                                             Page 13
                                                                                     Standard Operating Procedure


              permission must be obtained from the teacher of that course(s). For weekend, school holiday or summer trips,
              the cadet must be passing NJROTC and not be in any disciplinary status.
         4.   Meet all grooming requirements specified in the CFM.


Cost
Cost to cadets will be kept to a minimum by using military or parental transportation whenever possible and by
supplementing Navy funds with money raised through unit fundraisers. Those cadets who actively participate in fundraising
events will be subsidized in direct proportions to their efforts through the Hornet Buck program.


Conduct
Each cadet’s conduct will be above reproach and reflect the high standards of the Herndon High NJROTC Cadet Corps.
During our field trips we will adhere to military procedures and customs and courtesies. In addition, the following g uidelines
apply.
         1.   All movement will be done in platoon formation. When circumstances dictate, cadets will stay with their
              squads. Boarding vehicles, aircraft, and vessels will be accomplished in a military manner and conform to the
              customs of the service visited.
         2.   Noise and horseplay aboard all modes of transportation will be kept to a minimum. Senior cadets will be in
              charge and maintain order.
         3.   Drugs, alcohol, weapons, profanity, and tobacco products of any kind will not be permitted.
         4.   When civilian clothing is authorized, it will be conservative and in good taste.
         5.   All locations will be policed before departing and left in a better condition than what was found upon arrival.
         6.   Specific instructions will be published by the SNSI/NSI for each trip.



210      FUNDRAISING
The cost of operations off-campus is partially offset by funding from the Navy; however, a large portion of these costs must
come from other sources. In order to reduce the cost to individual cadets for participation in activities and trips c onducted
throughout the year, cadets are expected to contribute to the fundraising effort. Events such as Tag Days, direct mail
campaigns, corporate sponsorships, Spirit Days, candy sales, car-washes, snow shoveling, etc., are held to raise funds
throughout the year. Cadets who do not participate in one or more of these fundraisers can expect to pay a premium to
attend subsidized events.


Hornet Buck Program
The Hornet Buck Program was developed to provide a tangible bonus to cadets for their participatio n in fundraising activities
and to help them ―pay their own way‖ for various program costs. The details of the program are:
    1.   The Cadet-Officer-In-Charge (COINC) of a fundraising event shall keep a detailed record of those cadets who
         participated as well as the amount of time worked.
    2.   The Hornet Buck account of all participating cadets will be credited with their share of no less than 10% of the funds
         received through the fundraising effort. The percentage shall be set by the SNSI prior to each fundraising event.
         Each cadet’s share will be proportional to the amount of time they worked at the fundraiser.
    3.   The accounts shall be kept by the SNSI and periodically posted on the unit bulletin board. Hornet Bucks may be
         used to pay for (fully or partially) team dues, unit trips, unit activities, and unit clothing (t-shirts, ball caps, etc., but
         not Navy uniform issue items or any other non-NJROTC expenses.).
    4.   All funds in the account must be spent in the school year or following summer in which they were earne d. Funds
         not spent by the beginning of the next school year will be placed in the general account and the cadet’s account will
         be zeroed.
    5.   No cash will change hands; all funds will be ―paper‖ transfers.


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                                                                                 Standard Operating Procedure




211      OPERATIONAL TASKING
The unit conducts well over 100 events annually. Some are small, requiring the participation of only a few cadets and others
are very large – involving the entire unit. Each event is detailed in a Tasking Order, normally initiated by the SNSI/NSI. All
events are assigned a Cadet Officer-In-Charge (COINC) and the larger events are also given an Assistant Cadet Officer-In-
Charge (ACOINC). The seniority of the COINC/ACOINC will be commensurate with the importance and complexity of the
task to be accomplished.


Tasking Order (TO)
Tasking Orders (TO) are printed on yellow paper for high visibility and include all of the details necessary for the COINC (as
assigned by the CO or XO) to perform the task. Routing instructions are included on each TO in order to ensure that all
members of the chain of command necessary to perform the task are informed and all participants are given credit for their
participation. A sample TO may be found in Appendix 5.


Cadet Officer-In-Charge (COINC)
The responsibilities of the Cadet Officer-In-Charge may be simple or complex, but the goal of any tasking is the same –
successful mission accomplishment. Assignment as a COINC gives a cadet the opportunity to utilize and demonstrate
his/her leadership skills in a highly visible forum. The duties of the COINC are outlined in the COINC Evaluation Sheet, a
sample of which may be found in Appendix 6.


Task List
For complex events, COINCs are required to develop and utilize a detailed task list. Sample Task Lists for typical major
events may be found in Appendix 7. Task Lists shall be approved by the SNSI/NSI as far in advance of the event as
possible. COINCs are required to keep the chain of command, up through the SNSI/NSI, regularly informed as to the
progress of task completion. It is the responsibility of the COINC to seek additional assistance if necessary to meet timeline
goals and to obtain chain of command approval to modify any task and/or due date.


Debrief
The purpose of an event debrief is to highlight those areas that were executed well and to docu ment those areas that did not
turn out as planned and/or specify things to consider in planning for subsequent events. A detailed debrief is the key
component in ensuring that errors in planning and execution are not repeated. The debrief should take pla ce as soon as
possible following the completion of an event and all key participants should be present. Items should be categorized under
―Good‖ (things that went well), ―Other‖ (things that need improvement) and ―Ugly‖ (things that resulted in or could h ave
resulted in injury to personnel or loss of or damage to equipment).


Passdown Folders
The COINC shall produce and save for future reference both paper and electronic Passdown Folders. These folders should
contain, at a minimum, copies of tasking orders , rosters, receipts, working notes, debrief details, diagrams, programs, etc. and
be organized in such a manner as to facilitate the execution of this task for future COINCs.




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                                                                                Standard Operating Procedure



212      TEAM ADMINISTRATION
One of the benefits of membership in the NJROTC program is the opportunity to compete against some of the best teams in
the region as well as on the national level in military drill, rifle marksmanship, physical fitness, academic excellence,
orienteering, and color guard performance. Details of each program are outlined in the following sections. The team
attendance policy may be found in Appendix 24.


Drill Team
The Drill Team is our premier competitive element and involves nearly 40 cadets annually. We compete in at least five drill
meets each year and our major goal is to compete and place in one of the top two spots of the Area Five Drill, Athletic, and
Academic competition. The Drill Team SOP is contained in Appendix 8.


Rifle Team
The Rifle Team competes in postal matches (targets are mailed to the sponso ring school after the event and the results are
mailed back) and shoulder-to-shoulder matches (Fairfax County JROTC League, Area Five Championships, Princess Anne
Match) throughout the year. This very popular activity has very strict guidelines to ensure the safety of all participants.
The Rifle Team SOP is contained in Appendix 9.


Physical Fitness Team
The Physical Fitness Team competes in push-up, curl-up, distance running, and sprint relay events. They also form the core
of other teams used in Australian Trolley and tug-of-war competitions both at Herndon and at the Area Five Drill, Athletic,
and Academic competition. The Physical Fitness Team SOP is contained in Appendix 10.


Academic Team
The Academic Team competes against other NJROTC units in postal competitions (completed exams are mailed to the
sponsoring school after the event and the results are mailed back) and is a major element in the Area Five Drill, Athletic, a nd
Academic competition. The Academic Team SOP is contained in Appendix 11.


Orienteering Team
The Orienteering Team competes against other organizations in the area in completing land navigation courses of various
levels of difficulty. The Orienteering Team SOP is contained in Appendix 12.


Color Guard Team
The Color Guard is the most visible element of our NJROTC unit. They perform in numerous public events throughout the
year and are a competitive event at all drill meets. They routinely provide services for local veteran’s groups, football ga mes,
tournaments, and other school events. The Color Guard Team SOP is contained in Appendix 13.


213      ACADEMIC WARNING SYSTEM
The primary goal of every student at Herndon High School is to achieve academic excellence. In order to keep our cadets’
focus on that primary goal, the Academic Warning System was instituted. Program details can be found in Appendix 14.




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                                                                               Standard Operating Procedure




300 UNIT ORGANIZATION

301      GENERAL
The Herndon High School NJROTC unit is organized along military lines. The complete chain -of-command can be seen in
Appendix 15.


Unit Organization
Our organization is based on a company sized unit of up to 150 cadets. It includes a company staff, a color guard and three
platoons.
         1.   Company Staff  The staff is composed of the Company Commanding Officer, the Company Executive Officer,
              the Command Master Chief Petty Officer, the Operations Officer, the Administrative Officer, the Supply Officer,
              the Recruiting and Retention Officer, the Maintenance and Material Management (3M) Officer, and their
              respective cadet junior officer and senior enlisted assistants. The Commander and his/her staff supervise the
              forming of the company, assist in presentation of awards, and train for and execute the appropriate drill
              movements in accordance with the Marine Corps Drill and Ceremon ies Manual and the NJROTC Cadet Field
              Manual.
         2.   Color Guard  The Color Guard is composed of four cadets: the National Color Bearer Color Guard
              Commander, the Unit Color Bearer, and two Color Escorts with rifles. It particip ates in most school ceremonies
              where the colors are presented to the student body, in community events and parades, and at the opening of
              sporting events. It also competes in drill meets.
         3.   Platoons  Platoons are the principal sub-units of the company and consist of members of each class period.
              They are composed of the Platoon Commander, Platoon Executive Officer, Platoon Senior Chief Petty Officer,
              and three squads.
                  a)   The Platoon Senior Chief Petty Officer is responsible for forming the platoon and accounting for all
                       cadets by receiving a report from the squad leaders.
                  b) The Platoon Executive Officer assists the Platoon Commander and is responsible to him/her for
                     accurate muster.
                  c)   The Platoon Guide is responsible for the proper alignment of his/her platoon and assists the Senior
                       Chief Petty Officer in his/her duties.
                  d) Each squad is commanded by a Squad Leader who is responsible for mustering the cadets in his/her
                     squad, accounting for their whereabouts, and reporting the resu lts to the Senior Chief Petty Officer,
                     Platoon Executive Officer, or Platoon Commander.


Administrative Organization
Administratively, the company is broken down into functional areas called Departments and Sections.
         1.   Headquarters Section  the Headquarters consists of the Commanding Officer, his/her principal executive
              assistant and second in command - the Executive Officer and the Company Command Master Chief Petty
              Officer. Collectively, this section provides direction and guidance to the unit, develops, and monitors long-term
              and short-term goals, resolves conflicts, and maintains discipline. Individual responsibilities and duties are
              listed in section 302 that follows.




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                                                                         Standard Operating Procedure



2.   Administrative Department  The Administrative Department is headed by the Administrative Officer
     and consists of Personnel, Awards, Advancement, and Finance Sections. The Administrative Officer is
     assisted by an Administrative Senior Chief and each Section has a cadet Officer-in-Charge assisted by a
     cadet Chief or Petty Officer and any number of cadet assistants. This Department handles personnel
     action (awards and promotions) of the company, keeps the personnel records up to date, and operates
     the snack mess.
3.   Supply Department  the Supply Department is headed by the Supply Officer and consists of a Supply
     Section. The Supply Officer is assisted by a Supply Senior Chief and Storekeepers for the male and
     female supply rooms. This Department accounts for all supply items and assists with the issue and
     recovery of uniforms and team equipment such as warm-ups, PT team t-shirts and shorts, and drill team
     bags.
4.   Operations Department  the Operations Department is headed by the Operations Officer and is
     assisted by an Assistant Operations Officer. The competitive team commanders all report to the
     Operations Officer for administrative matters. This Department is charged with the scheduling of all
     events and ceremonies and producing planning documents such as the annual schedule, Plan of the
     Month, Plan of the Week, and Daily Announcements.
5.   Recruiting and Retention (R&R) Department – the R&R Department is headed by the R&R Officer and
     is assisted by the Assistant R&R Officer. The department is made up of the Public Affairs, Web
     Services, Community Services, and Fundraising Sections. The primary function of the R&R Department
     is to ensure that all activities related to the recruiting and retention of top personnel and publicity of the
     unit are completed in an efficient and professional manner.
6.   Maintenance and Materials Management (3M) Department – the 3M Department is headed by the 3M
     Officer and is comprised of the Minor Property Control Custodian (MPCC) and Armory Officer. This
     department is responsible for the accountability, care, and cleaning of all equipment in the unit,
     including computers, printers, audio/visual devices, rifles, swords, athletic items, and office supplies.




                                                     Page 18
                                                                                 Standard Operating Procedure



302      BILLET RANK AND RESPONSIBILITIES
The information given below are guidelines for the qualifications and responsibilities of personnel assigned to the
various billets. Variation from these guidelines should be the exception rather than the rule and must be approved by
the SNSI/NSI prior to implementation. The ranks and rates associated with the billets described herein are temporary
in nature, i.e., the cadet wears the rank associated with the billet only so long as the cadet holds the billet. Following
reassignment, cadets will wear their permanent rank/rate or the temporary rank/rate associated with their new billet,
whichever is higher.


Headquarters Section
COMPANY COMMANDER  Cadet Commander
Qualifications               1.   Must be a rising NS-IV with an exemplary record in NJROTC.
                             2.   Should be a Leadership Academy graduate.
                             3.   Must have been either a team commander, a platoon commander or a
                                  department/section head.
                             4.   Must be selected by the SNSI/NSI.
                             5.   Must be available to devote a minimum of 1 hour of work daily to his/her
                                  duties.
Chain of Command             The Cadet Commanding Officer is the senior cadet in the company and is
                             responsible to the SNSI/NSI.
Responsibilities             1.   The Commanding Officer is in charge of the Cadet Corps and is responsible
                                  for everything his/her does and fails to accomplish in all Departmental
                                  areas.
                             2.   Takes charge of all company formations.
                             3.   Keeps unit officers and Senior Chief Petty Officers informed by holding
                                  monthly All Officers Meetings (AOM’s) to discuss goals, clarify policy,
                                  evaluate progress, and solicit suggestions.
                             4.   In cooperation with his/her department heads, interviews, and recommends
                                  qualified cadets to the SNSI/NSI for officer and Senior Chief billets and
                                  approves cadets all other enlisted billets.
                             5.   Reviews and approves all cadet-generated requests and reports.
                             6.   Recommends appropriate disciplinary action to SNSI/NSI for cadets who
                                  have violated the provisions of this SOP.
                             7.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                                  receive guidance, discuss upcoming events, and resolve problems.
                             8. Chairs the weekly department head meeting. Department Head meeting
                                procedures are contained in Appendix 16.
EXECUTIVE OFFICER  Cadet Lieutenant Commander
Qualifications               1.   Must be a rising NS-IV with an exemplary record in the NJROTC.
                             2.   Should be a Leadership Academy graduate.
                             3.   Must have been either a team commander, platoon commander, or




                                                              Page 19
                                                                         Standard Operating Procedure


                            department/section head.
                       4.   Must be selected by the SNSI/NSI.
                       5.   Must be available to devote a minimum of 1 hour of work to his/her daily
                            duties.
Chain of Command       The Company Executive Officer is the second highest ranking officer in the
                       company and must be capable of assuming the duties of the commanding
                       officer in his/her absence.
Responsibilities       1.   Is responsible to the Commanding Officer for administrative and logistics
                            functioning of the company and the discipline of the Cadet Corps.
                       2.   Ensures the preparation for the presentation of awards and promotions at
                            company formations.
                       3.   Checks on the administrative functioning of all departments and offers
                            assistance and suggestions with particular attention to record -keeping and
                            personnel matters.
                       4.   Resolves disciplinary problems and recommends appropriate action to the
                            Commanding Officer.
                       5. Recommends event Cadet Officers -In-Charge to the Commanding Officer.
                       6.   Conducts weekly zone inspections of the unit spaces.
                       7.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                            receive guidance, discuss upcoming events, and resolve problems.
                       8. Runs the weekly department head meeting. Department Head meeting
                          procedures are contained in Appendix 16.
COMMAND MASTER CHIEF PETTY OFFICER  Cadet Master Chief Petty Officer
Qualifications         1.   Must be a NS-IV with an exemplary record in the NJROTC.
                       2.   Must have actively participated in the unit as a team or department member
                            and demonstrated exceptional maturity and ability to communicate with
                            others.
                       3.   Must be recommended by the Commanding Officer and selected by the
                            SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work daily to his/her
                            duties.
Chain of Command       The Command Master Chief Petty Officer is the senior enlisted cadet in the unit
                       and works directly for the Commanding Officer.
Responsibilities       1.   Advises the Commanding Officer on matters affecting the discipline and
                            morale of the unit.
                       2.   Participates as a member of the promotion board.
                       3.   Resolves disciplinary problems with enlisted cadets, recommends
                            appropriate action to the Executive Officer and supervises the cadet
                            disciplinary system.
                       4.   Ensures that NJROTC spaces are kept clean and orderly.
                       5.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to



                                                       Page 20
                                                                         Standard Operating Procedure


                            receive guidance, discuss upcoming events, and resolve problems.
                       6. Maintains an accurate chain of command roster and produces muster
                          sheets for all unit formation events.


PLATOON COMMANDER  Cadet Lieutenant Junior Grade
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member. Platoon Leaders
                            may hold other billets in the unit.
                       3.   Must be recommended by the Commanding Officer and selected by the
                            SNSI/NSI.
                       4.   Must be available to devote 1 hour of work to his/her daily duties.
Chain of Command       Works directly for the Executive Officer.
Responsibilities       1.   Accounts for the whereabouts of his/her platoon members at company
                            formations and in class.
                       2.   Leads the platoon in company formations.
                       3.   Keeps the platoon informed on all unit activities and motivates members to
                            participate.
                       4.   Recommends qualified cadets to be Platoon Executive Officer, Senior Chief
                            Petty Officer and Squad Leaders.
                       5.   Meets with his/her Executive Officer, Senior Chief Petty Officer and Squad
                            Leaders to pass information and discuss problem areas.
                       6.   Mentors cadets who are having problems with academics, attendance, or
                            discipline.
PLATOON EXECUTIVE OFFICER  Cadet Ensign
Qualifications         1.   Must be a NS-III or NS-II with an exemplary record in the NJROTC.
                       2.   Should be an active team or department member and may hold other billets
                            in the unit.
                       3.   Must be recommended by the Platoon Commander and approved by the
                            Commanding Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work, twice a week.
Chain of Command       Works directly for the Platoon Commander.
Responsibilities       1.   Assists the Platoon Commander in the performance of his/her duties..
                       2.   Ensures that the Squad Leaders can account for the whereabouts of their
                            squad members.
PLATOON SENIOR CHIEF PETTY OFFICER  Cadet Senior Chief Petty Officer
Qualifications         1.   Must be a NS-III or NS-II with an exemplary record in the NJROTC.
                       2.   Must be recommended by the Platoon Commander and approved by the
                            Commanding Officer, in coordination with the SNSI/NSI.
                       3.   Must be available to devote a minimum of 1 hour of work, twice a week.



                                                      Page 21
                                                                            Standard Operating Procedure


Chain of Command        Works directly for the Platoon Executive Officer.
Responsibilities        1.   Assists the Platoon Executive Officer in the performance of his/her duties.
                        2.   Conducts an accurate muster of the platoon at company formations.
                        3.   Ensures that the Squad Leaders can account for the whereabouts of their
                             squad members.
SQUAD LEADER – No rate assigned
Qualifications          1.   Must be an NS-II with an exemplary record in NJROTC.
                        2.   Must be recommended by the Platoon Commander and approved by the
                             Commanding Officer, in coordination with the SNSI/NSI.
                        3.   Must be available to devote a minimum of 1 hour of work, twice a week.
Chain of Command        The squad leader works directly for the Platoon Senior Chief Petty Officer.
Responsibilities        1.   Conducts an accurate muster of the squad at company formations.
                        2.   Accounts for the whereabouts of their squad members.


Administrative Department
ADMINISTRATIVE OFFICER  Cadet Lieutenant
Qualifications          1.   Must be a NS-IV or NS-III with an exemplary record in the NJROTC.
                        2.   Must have been either a team commander, a platoon commander or a
                             department/section head.
                        3.   Must be selected by the SNSI/NSI.
                        4.   Must be available to devote a minimum of 1 hour of work daily to his/her
                             duties.
Chain of Command        The Company Administrative works for the Executive Officer.
Responsibilities        1.   Ensures that cadet records are properly maintained.
                        2.   Ensures that participation rosters from all Tasking Orders are submitted by
                             the Operations Officer to the Personnel Officer for the appropriated
                             annotations of personnel records.
                        3.   Assists the Executive Officer with the preparation and presentation of
                             awards.
                        4.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                             receive guidance, discuss upcoming events, and resolve problems.
ADMINISTRATIVE CHIEF  Cadet Chief Petty Officer
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the Administrative Officer and approved by the
                             Executive Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 30 minutes of work daily to
                             his/her duties.



                                                        Page 22
                                                                           Standard Operating Procedure


Chain of Command        Works directly for the Administrative Officer.
Responsibilities        1.   Assists the Administrative Officer in the performance of his/her duties.
PERSONNEL OFFICER  Cadet Lieutenant Junior Grade
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the Commanding Officer, in coordination with
                             the Administrative Officer, and selected by the SNSI/NSI.
                        4.   Must be available to devote a minimum of 1 hour of work, three times a
                             week, to his/her duties.
Chain of Command        Works directly for the Administrative Officer.
Responsibilities        1.   Ensures that cadets records are kept up to date and accurately reflect the
                             accomplishments of each individual.
                        2.   Ensures that participation in the unit events is clearly reflected and
                             promotions and awards are recorded and awarded in a timely manner.
PERSONNEL CHIEF  Cadet Chief Petty Officer
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the Administrative Officer and approved by the
                             Executive Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 1 hour of work, three times a
                             week, to his/her duties.
Chain of Command        Works directly for the Personnel Officer.
Responsibilities        1.   Assists the Personnel Officer in the performance of his/her duties.
AWARDS OFFICER  Cadet Ensign
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the Administrative Officer and approved by the
                             Executive Officer, in coordination with the SNSI/NSI
                        4.   Must be available to devote a minimum of 1 hour of work, three times a
                             week, to his/her duties.
Chain of Command        Works directly for the Administrative Officer.
Responsibilities        1.   Ensures that the award and advancement devices are prepared in a t imely
                             manner for presentation.
                        2.   Assists the Administrative Officer in printing JUMS award orders on a
                             weekly basis.
                        3. Coordinates with team commanders to ensure team members are being
                           recommended for team awards each semester.
AWARDS CHIEF  Cadet Chief Petty Officer



                                                        Page 23
                                                                          Standard Operating Procedure


Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the Administrative Officer and approved by the
                            Executive Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work, three times a
                            week, to his/her duties.
Chain of Command       Works directly for the Awards Officer.
Responsibilities       1.   Assists the Awards Officer in the performance of his/her duties.
ADVANCEMENT OFFICER  Cadet Ensign
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the Administrative Officer and approved by the
                            Executive Officer, in coordination with the SNSI/NSI
                       4.   Must be available to devote a minimum of 1 hour of work, three times a
                            week, to his/her duties.
Chain of Command       Works directly for the Administrative Officer.
Responsibilities       1.   Updates and reproduces advancement exams on a regular basis.
                       2. Provides for the regular testing of cadets for advancement. Keeps a
                          permanent record of advancement results and enters successful exam
                          completions on cadets PAR cards.
                       3.   Reviews PAR cards on a regular basis to ensure advancements are being
                            administratively processed in a timely manner.
ADVANCEMENT CHIEF  Cadet Chief Petty Officer
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the Administrative Officer and approved by the
                            Executive Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work, three times a
                            week, to his/her duties.
Chain of Command       Works directly for the Advancement Officer.
Responsibilities       1.   Assists the Advancement Officer in the performance of his/her duties.
                       2. May administer advancement exams only to level at which he/she has
                          currently completed personally.
FINANCE OFFICER  Cadet Ensign
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the Administrative Officer and approved by the
                            Executive Officer, in coordination with the SNSI/NSI



                                                       Page 24
                                                                            Standard Operating Procedure


                         4.   Must be available to devote a minimum of 1 hour of work, three times a
                              week, to his/her duties.
Chain of Command         Works directly for the Administrative Officer.
Responsibilities         1.   Ensures the secure and efficient operation of the unit snack mess.
                         2.   Completes an inventory and cash count at least twice per week.
                         3. Deposits snack mess cash in excess of $10 with the SNSI/NSI in order to
                            minimize the amount of money in the snack mess cash box.
                         4. Prepares supply orders to restock mess items in a timely manner.
                         5. Recommends price and item purchase modifications.
FINANCE CHIEF  Cadet Chief Petty Officer
Qualifications           1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                         2.   Must have been an active team or department member.
                         3.   Must be recommended by the Administrative Officer and approved by the
                              Executive Officer, in coordination with the SNSI/NSI.
                         4.   Must be available to devote a minimum of 1 hour of work, three times a
                              week, to his/her duties.
Chain of Command         Works directly for the Finance Officer.
Responsibilities         1.   Assists the Finance Officer in the performance of his/her duties.




Supply Department
SUPPLY OFFICER  Cadet Lieutenant
Qualifications           1.   Must be a NS-IV or NS-III with an exemplary record in the NJROTC.
                         2.   Must have been either a team commander, a platoon commander or a
                              department/section head.
                         3.   Must be selected by the SNSI/NSI.
                         4.   Must be available to devote a minimum of 1 hour of work daily to his/her
                              duties.
Chain of Command         The Company Supply Officer works for the Executive Officer.
Responsibilities         1.   Assists the SNSI/NSI with the issue, recovery, and inventory of all unit
                              property.
                         2.   Ensures that accurate, accessible records are maintained on each cadet and
                              that a current inventory status in maintained in the supply automated data
                              base.
                         3.   Is responsible for controlling access to the supply room to authorized
                              personnel only.
ASSISTANT SUPPLY OFFICER  Cadet Lieutenant Junior Grade




                                                         Page 25
                                                                         Standard Operating Procedure


Qualifications        1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                      2.   Must have been an active team or department member.
                      3.   Must be recommended by the Supply Officer and approved by the
                           Executive Officer, in coordination with the SNSI/NSI.
                      4.   Must be available to devote a minimum of 1 hour of work, three times a
                           week, to his/her duties.
Chain of Command      Works directly for the Supply Officer.
Responsibilities      1.   Assists the Supply Officer in the performance of his/her duties.
                      2.   Assists the Male and Female Storekeepers in the performance of their
                           duties.
                      3.   Ensures that the supply rooms are kept in a high state of orderliness and
                           cleanliness.
MALE AND FEMALE STOREKEEPERS  No rate assigned
Qualifications        1.   Must be a NS-IV, NS-III, NS-II, or NS-I with an exemplary record in the
                           NJROTC.
                      2.   Must be available to devote a minimum of 1 hour of work, three times a
                           week to his/her duties.
Chain of Command      Works directly for the Assistant Supply Officer.
Responsibilities      1.   Assists the Assistant Supply Officer in the performance of his/her duties.
                      2.   Maintains accurate cadet supply records and current inventories and
                           notify the Supply Officer of potential shortages.
                      3.   Ensures that their respective supply room is kept in a high state of
                           orderliness and cleanliness.


Operations Department
OPERATIONS OFFICER  Cadet Lieutenant
Qualifications        1.   Must be a NS-IV or NS-III with an exemplary record in the NJROTC.
                      2.   Must have been either a team commander, platoon commander, or
                           department/section head.
                      3.   Must be selected by the SNSI/NSI.
                      4.   Must be available to devote a minimum of 1 hour of work to his/her daily
                           duties.
Chain of Command      The Company Operations Officer works for the Executive Officer.
Responsibilities      1.   Schedules and coordinates all company formations, ceremonies, rehearsals,
                           and field trips.
                      2. Produces all scheduling documents – annual calendar of events, POM,
                         POW, and Daily Announcements.
                      3.   Ensures that teams are properly staffed and assists team commanders in
                           obtaining members and scheduling practices.




                                                      Page 26
                                                                         Standard Operating Procedure


                       4.   Participates as a member of the promotion board.
                       5.   Meets on a regular basis with Section Heads and Team Commanders to
                            discuss goals, set and clarify policy, evaluate progress, and solicit
                            suggestions.
                       6.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                            receive guidance, discuss upcoming events, and resolve problems.
ASSISTANT OPERATIONS OFFICER  Cadet Lieutenant Junior Grade
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the Operations Officer and approved by the
                            Executive Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 30 minutes of work daily to
                            his/her duties.
Chain of Command       Works directly for the Operations Officer.
Responsibilities       1.   Assists the Operations Officer in the performance of his/her duties.
                       2.   Prepares the Plan-of-the-Week with inputs from the C.O., the X.O.,
                            Department Heads, Team Commanders, and the SNSI/NSI. Publishes the
                            P.O.W. on the Friday prior to the weekend and the Daily Announcements
                            prior to the beginning of the first class of the day.
TEAM COMMANDERS  No rate/rank assigned
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active member of the team to which he/she is assigned.
                       3.   Must be recommended by the Commanding Officer, in coordination with
                            the Executive Officer, and selected by the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work daily to practice
                            and administrative functions as required by competition/performance
                            schedules.
Chain of Command       Works directly for the Operations Officer.
Responsibilities       1.   Acts as team captain, directly assisting the SNSI/NSI who is designed as
                            the team coach.
                       2.   Prepares practice and competition schedules in coordination with the
                            SNSI/NSI coach.
                       3.   Recommends to the SNSI/NSI coach desired events for competition and
                            personnel to participate in those competitions.
                       4.   Acts as COINC for all team events unless otherwise assigned.
                       5.   Ensures that all team equipment is properly maintained and accounted for.
                       6. Maintains an accurate team practice and participation roster.
                       7. Ensures that all team personnel receive earned recognition in the form of
                          PAO press, ribbon awards, medal awards, and varsity letter awards in a
                          timely manner.



                                                      Page 27
                                                                           Standard Operating Procedure


TEAM EXECUTIVE OFFICERS  No rate/rank assigned
Qualifications         1.   Must be a NS-IV, NS-III, NS-II, or NS-I with an exemplary record in the
                            NJROTC.
                       2.   Must be an active member of the team to which he/she is assigned.
                       3.   Must be recommended by the team commander, in coordination with the
                            Executive Officer, and selected by the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work daily to practice
                            and administrative functions as required by competition/performance
                            schedules.
Chain of Command       Works directly for the team commander.
Responsibilities       1.   Assists the team commander in the execution of his/her duties. Specific
                            responsibilities are to be assigned by the team commander.




Recruiting and Retention (R&R) Department
RECRUITING AND RETENTION (R&R) OFFICER  Cadet Lieutenant
Qualifications         1.   Must be a NS-IV or NS-III with an exemplary record in the NJROTC.
                       2.   Must have been either a team commander, platoon commander, or
                            department/section head.
                       3.   Must be selected by the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work to his/her daily
                            duties.
Chain of Command       The Company Recruiting and Retention Officer works for the Executive Officer.
Responsibilities       1.   Supervises the activities of his/her section leaders.
                       2.   Participates as a member of the promotion board.
                       3.   Ensures that all matters relating to the publicity of the unit and recruitment
                            and retention of top quality cadets is completed in a professional manner.
                       4.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                            receive guidance, discuss upcoming events, and resolve problems.
ASSISTANT RECRUITING AND RETENTION OFFICER  Cadet Lieutenant Junior Grade
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the R&R Officer and approved by the Executive
                            Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 30 minutes of work daily to
                            his/her duties.
Chain of Command       Works directly for the R&R Officer.
Responsibilities       1.   Assists the R&R Officer in the performance of his/her duties.



                                                       Page 28
                                                                           Standard Operating Procedure


WEB SERVICES OFFICER  Cadet Ensign
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 30 minutes of work daily to
                             his/her duties.
Chain of Command        Works directly for the R&R Officer.
Responsibilities        1.   Ensures that the website is kept up to date at least twice per week.
                        2. Ensures that old material is removed from the file to minimize the file space
                           required, thus reducing the overall cost to maintain the site.
                        2.   Ensures that the site complies with Fairfax County Public School
                             regulations regarding use of such sites.
WEB SERVICES CHIEF  Cadet Chief Petty Officer
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 1 hour of work, three times a
                             week, to his/her duties.
Chain of Command        Works directly for the Web Services Officer.
Responsibilities        1.   Assists the Web Services Officer in the performance of his/her duties.
PUBLIC AFFAIRS OFFICER  Cadet Ensign
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 30 minutes of work daily to
                             his/her duties.
Chain of Command        Works directly for the R&R Officer.
Responsibilities        1.   Ensures that the activities of the Cadet Corps and the accomplishments of
                             individual members receive appropriate mention in the school and
                             community media.
                        2.   Provides photographic coverage of major events and supplies photos for
                             use by team commanders and the XO on their bulletin boards and to the
                             Web Services Officer for use on the website.
                        3.   Coordinates the timely and accurate submission of no less than two articles
                             per week for publication on the website.
                        4. Trains photographers for unit events and provides them with specific



                                                        Page 29
                                                                           Standard Operating Procedure


                             instructions regarding what photos to obtain for each event.
PUBLIC AFFAIRS CHIEF  Cadet Chief Petty Officer
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with at least 18 months in the unit.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 1 hour of work, three times a
                             week, to his/her duties.
Chain of Command        Works directly for the Public Affairs Officer.
Responsibilities        1.   Assists the Public Affairs Officer in the performance of his/her duties.
COMMUNITY SERVICES OFFICER  Cadet Ensign
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 30 minutes of work daily to
                             his/her duties.
Chain of Command        Works directly for the R&R Officer.
Responsibilities        1.   Develop and direct the community service activities necessary to meet unit
                             goals.
                        2.   Act as COINC for fundraising events unless otherwise assigned.
                        3.   Submit to the Administrative Officer via completed Tasking Orders detailed
                             lists of community service participants with number of hours worked in
                             order to properly credit cadets’ records.
FUNDRAISING OFFICER  Cadet Ensign
Qualifications          1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                        2.   Must have been an active team or department member.
                        3.   Must be recommended by the R&R Officer and approved by the Executive
                             Officer, in coordination with the SNSI/NSI.
                        4.   Must be available to devote a minimum of 30 minutes of work daily to
                             his/her duties.
Chain of Command        Works directly for the R&R Officer.
Responsibilities        1.   Develop and direct the fundraising activities necessary to meet unit goals.
                        2.   Act as COINC for fundraising events unless otherwise assigned.
                        3. Submit to the SNSI detailed lists of fundraising participants with number of
                           hours worked in order to properly credit cadets’ Hornet Buck accounts.




                                                        Page 30
                                                                           Standard Operating Procedure


Maintenance and Material Management (3M) Department
MAINTENANCE AND MATERIAL MANAGEMENT OFFICER  Cadet Lieutenant
Qualifications         1.   Must be a NS-IV or NS-III with an exemplary record in the NJROTC.
                       2.   Must have been either a team commander, platoon commander, or
                            department/section head.
                       3.   Must be selected by the SNSI/NSI.
                       4.   Must be available to devote a minimum of 1 hour of work to his/her daily
                            duties.
Chain of Command       The Company 3M Officer works for the Executive Officer.
Responsibilities       1.   Supervises the activities of his/her section leaders.
                       2.   Participates as a member of the promotion board.
                       3.   Ensures that all matters relating to the security, operational integrity, and
                            cleanliness of unit property (other than uniform items) are completed in a
                            professional manner.
                       4.   Meets on a regular basis with selected senior cadets and the SNSI/NSI to
                            receive guidance, discuss upcoming events, and resolve problems.
MINOR PROPERTY CONTROL CUSTODIAN  Cadet Lieutenant Junior Grade
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the 3M Officer and approved by the Executive
                            Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 30 minutes of work daily to
                            his/her duties.
Chain of Command       Works directly for the 3M Officer.
Responsibilities       1.   Ensures that all matters relating to the security, operational integrity, and
                            cleanliness of unit minor property are completed in a professional manner.
                       2.   Inventory minor property on a monthly basis and maintain a record of all
                            inventories. Inventory other unit equipment as directed by the 3M officer.
                       3. Develop a Preventive Maintenance System (PMS) plan to clean and check
                          the operational integrity of unit equipment on a monthly basis.
                       4. Make recommendations regarding the need for equipment disposal and
                          upgrades.
                       5. Notify the SNSI/NSI when office supplies reach a replenishment level.
ARMORY OFFICER  Cadet Lieutenant Junior Grade
Qualifications         1.   Must be a NS-IV, NS-III, or NS-II with an exemplary record in the NJROTC.
                       2.   Must have been an active team or department member.
                       3.   Must be recommended by the 3M Officer and approved by the Executive
                            Officer, in coordination with the SNSI/NSI.
                       4.   Must be available to devote a minimum of 30 minutes of work daily to


                                                        Page 31
                                                                       Standard Operating Procedure


                        his/her duties.
Chain of Command   Works directly for the 3M Officer.
Responsibilities   1.   Ensures that all matters relating to the security, operational integrity, and
                        cleanliness of unit drill rifles, air rifles, and s words are completed in a
                        professional manner.
                   2.   Inventory unit drill rifles, air rifles, and swords on a monthly basis and
                        maintain a record of all inventories. Inventory other unit equipment as
                        directed by the 3M officer.
                   3. Develop a Preventive Maintenance System (PMS) plan to clean and check
                      the operational integrity of unit drill rifles, air rifles, and swords on a
                      monthly basis.
                   4. Make recommendations regarding the need for equipment disposal and
                      upgrades.
                   5. Notify the SNSI/NSI when armory supplies reach a replenishment level.




                                                    Page 32
                                                                                  Standard Operating Procedure



400 CADET ADVANCEMENT SYSTEM

401      GENERAL
Advancement for enlisted cadets and promotion cadet officers in the Herndon High School NJROTC unit will be
based on completion of specified Personnel Advancement Requirement s (PARs). Ranks and rates obtained through
the PAR system are permanent in nature and may only be removed as a result of disciplinary action. The ranks and
rates associated with the billets in the chain of command are temporary in nature, i.e., the cadet wears the rank
associated with the billet only so long as the cadet holds the billet. Following reassignment, cadets will wear their
permanent rank/rate or the temporary rank/rate associated with their new billet, whichever is higher. Cadets are
expected to show initiative in gaining advancement and promotion at a nominal pace. Details of the advancement
system can be found in Appendix 17.


402      PERSONNEL ADVANCEMENT REQUIREMENTS (PAR) CARD
Each cadet will be issued a Personnel Advancement Requirements (PAR) card upon arrival in the unit. The PAR card
is the cadet’s official record of completion of all requirements leading up to his/her permanent advancement to the
next enlisted rate or promotion to officer ranks. As such, it must be safeguarded to preve nt loss. It is very difficult to
reconstruct completed requirements; therefore, a nominal fee will be charged (currently $2.00) to replace a lost PAR
card. Cadets may still be required to repeat the completion of some requirement that are not recorded by the
Advancement Officer or Administrative Officer (i.e., Practical Factors). PAR cards are normally kept in a binder in the
SNSI/NSI office; however, they are often pulled out for sign-offs and administrative processing. It is the
responsibility of each cadet to ensure that their PAR card is accounted for at all times. A sample PAR card is shown
in Appendix 18.


403      ADVANCEMENT EXAMINATIONS
The Advancement Officer, assisted by the Advancement Chief, is charged with conducting advancement testing.
He/she will publish a regular testing schedule with notices in the Plan-of-the-Week and on the unit bulletin board.
Individuals who desire advancement prepare a memo to the Advancement Officer requesting permission to take the
appropriate exam. Upon verifying that the candidate is eligible to take the exam, the Advancement Officer will prepare
the exam for his/her completion. The Advancement Officer will maintain a permanent record of the date and grade of
each exam completed by cadets and once passed, will sign off the exam requirement on the cadet’s PAR card.


404      TIME-IN-RATE REQUIREMENTS
Time-in-rate requirements are established to ensure that cadets obtaining the next sequential rate have accumulated
the experience necessary to assume the responsibilities that come with the higher position. Time-in-rate continues to
accumulate during the summer months. Assuming a cadet completes his/her advancement requirements in a timely
manner, rates should be attained at the following points in the cadet’s career:


               Seaman Recruit                                     1st Day, NS-1
               Seaman Apprentice                                  1st Quarter, NS-1
               Seaman                                             2nd Quarter, NS-1
               Petty Officer 3/C                                  3rd Quarter, NS-1
               Petty Officer 2/C                                  1st Quarter, NS-2
               Petty Officer 1/C                                  3rd Quarter, NS-2
               Chief Petty Officer                                1st Quarter, NS-3




                                                              Page 33
                                                                              Standard Operating Procedure


405      PRACTICAL FACTORS
Cadets must demonstrate a proficiency to perform certain tasks that are required for advancement to the next rate.
These Practical Factors must be demonstrated successfully in the presence of a cadet officer, the Command Master
Chief Petty Officer, or the SNSI/NSI. Once completed, the observing official will ―sign off‖ the requirement on the
cadet’s PAR card.




                                                           Page 34
                                                             Standard Operating Procedure



Appendix 1: Expectations For Enrollment As An NS-4

Consistently:

      -   Carry out simple instructions.
      -   Display an appropriate attitude toward proper authority (instructor and cadet).
      -   No unexcused absences from unit formations, including the Area Manager’s
          Inspection.
      -   Complete class homework assignments.
      -   Participate in weekly physical fitness training.
      -   Maintain at least a C average in Naval Science class.
      -   Maintain acceptable grade averages in other classes.
      -   Maintain required grooming standards.
      -   Participate in a minimum of NJROTC activities outside the classroom.
      -   Complete advancements to Petty Officer 1 st Class.
      -   Demonstrate military drill and leadership skills expected of a senior cadet.
      -   Wear the uniform on a weekly basis.
      -   Meet uniform appearance standards.
      -   Meet conditions of probationary status (if applicable).
      -   Meet behavioral standards (no disciplinary problems in the unit or school).
      -   Meet attendance standards.
      -   Set a good example for younger cadets through public actions, appearance, and
          attitude towards the NJROTC program.
      -   Assume junior leadership position(s) within the unit.
      -   Appear before the Unit Leadership Board in the spring.




                                               Page 35
                                         Standard Operating Procedure



Appendix 2: Sample Plan of the Month (POM)

To be added.




                               Page 36
                                                      Standard Operating Procedure



Appendix 3: Sample Plan of the Week (POW)


                                          Plan of
                                         the Week
                                       February 7, 2005
                                                             Cadet in
    Day        Time         Event          Location          Charge                  Participants

                         Drill Team                       c/LCDR
  Monday     0600-0700   Practice        Main Gym         Wallace           Drill Team

                            AMI
               1430       Practice         Main Gym        c/LT Erickson    All key players

                         Rifle Team
             1430-1900   Practice        NS-1 room        c/LT Erickson     Rifle Team

                         Drill Team                       c/LCDR
  Tuesday    0600-0700   Practice        Main Gym         Wallace           Drill Team

                         Rifle Team
             1430-1900   Practice        NS-1 room        c/LT Erickson     Rifle Team

                         Drill Team                       c/LCDR
 Wednesday   0600-0700   Practice        Main Gym         Wallace           Drill Team

                         R&R
               1430      Meeting         NS-2 room        c/LT Ward         R&R Personnel

                         Rifle Team
             1430-1750   Practice        NS-1 room        c/ LT Erickson    Rifle Team


  Thursday
                         PT Team
                         Performance     Wrestling
   Friday    0630        Check           Room             c/MCPO Stull      PT Team



                             CO                                XO
                          Signature                         Signature



                                          Page 37
                                                                              Standard Operating Procedure



Appendix 4: Sample Daily Announcements


                                               Announcements

                                                        2/7/05


  1.   There is a list of morning flag detail posted on the green bulletin board in the NS-2 room for all Drill Team
       members. Be sure to check when your turn is, we’re keeping check of who doesn’t do it on the day they’re
       supposed to:
                February 7th: Ray, Ryan, Weatherford
                February 8th: Shortt, Sisk
                February 9th: Wilkonson, Tisdale
                February 10th: Turgeon, Weatherford
                February 11th: Trianna, Wolcott, Brim
  2.   Attention all cadets—there will be another mandatory AMI practice on Friday morning at 0600!! This
       practice will be for Senior Staff, Platoon Chain of Command, Color Guard, Side boys and all other auxiliary
       personnel. This morning practice will be before Friday morning PT evaluations.
  3.   Attention all R&R personnel—there will be a MANDATORY R&R meeting after school on Wednesday,
       February 9th.
  4.   Academic Team reminder—don’t forget that the first test will be on Tuesday, February 8th during all lunches
       and after school.
  5.   Attention all males who attended Military Ball—please hold on to your service dress uniforms until after
       AMI. Thanks!




LPOs MAKE SURE THE WHOLE CLASS KNOWS THIS
INFORMATION!!!!!




                                                           Page 38
                                                                      Standard Operating Procedure



Appendix 5: Tasking Order Form

                           HERNDON HS NJROTC TASKING ORDER

Request taken by __________________________ on date ________________
Person making the request:

        Name: _____________________________________________________

        Phone number: ___________________________________________________
        E-mail: ____________________________________________________

Details of the request:

        What: _____________________________________________________
              ______________________________________________________

                 ______________________________________________________

        When: ___________________________________________________________
        Where:_____________________________________________________

        Why:     ______________________________________________________

Additional Instructions:
______________________________________________________________________________
__________________________________________________Timeline/Action Plan required?
YES      NO     (If yes, COINC will receive formal evaluation upon completion of tasking).



Cadet Officer-In-Charge: _________________________________________

Acknowledged (initial, date, and pass on):

Operations Officer: _____________ (Note on POM/POW/POD as appropriate)

Executive Officer: ______________ (Assign COINC and track to completion)

Commanding Officer: ___________ (Track to completion)

Cadet Officer-In-Charge: _________ (After the event, complete the reverse side of this form and
submit it to the Admin Officer for record entries.)




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                                                               Standard Operating Procedure




     Event Name:

     Event Date:

     COINC:

     Community Service Credit?    YES     NO

     Admin Officer: Date event entered in records:

                            Participant Names                          Hours worked

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20




                                                     Page 40
                                                             Standard Operating Procedure



Appendix 6: Cadet Officer-In-Charge (COINC) Evaluation Form


    CATEGORY    POINTS                                      SPECIFIC ACTION



I. PLANNING
                           Produce a Timeline/Action Plan that specifies all pertinent actions that must be
                  A.       taken to complete the event successfully in chronological order. Assign cadets to
                           each action item. Submit the plan to the SNSI on the date specified.

                           Timeline/Action Plan submitted on time with all or nearly all actions properly
                3 points
                           delineated, with realistic due dates and cadets assigned.

                           Timeline/Action Plan submitted late with many necessary action items missing
                2 points
                           and/or without realistic due dates and cadets assigned.

                           Timeline/Action Plan submitted too late for practical use and/or with most necessary
                1 point
                           action items missing and/or without realistic due dates and cadets assigned.

                           Delegate actions properly. I expect the COINC to plan and lead, NOT to do "grunt"
                  B.       work. Select cadets to complete actions and follow-up on their work. I will ask YOU
                           for status updates; not them!

                           All tasks properly delegated to reliable cadets. Can justify selections based upon
                3 points
                           proven or expected performance of cadets selected for actions.

                           Most tasks delegated to reliable cadets. Can justify most selections based upon
                2 points
                           proven or expected performance of cadets selected for actions.

                           Few tasks delegated to reliable cadets. Cannot justify most selections based upon
                1 point
                           proven or expected performance of cadets selected for actions.

                           Make contingency plans. What will we do if it rains, we're bumped from the gym,
                  C.       the sound system fails, a key person gets sick, etc? Think through as many
                           contingencies as possible and have a plan if "Murphy" strikes!

                3 points   Has a plan prepared to react to all major realistic contingencies.



                2 points   Has a plan prepared to react to most major realistic contingencies.



                1 point    Has a plan prepared to react to few major realistic contingencies.


                           Properly staff the event. Ensure that you have enough people in the right place at
                  D.       the right time to do what you need to get done.




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                                                             Standard Operating Procedure



                3 points   All tasks were covered with the appropriate number of cadet workers, plus spares.



                2 points   Some tasks needed more cadets, but the actions were completed properly.



                1 point    Some tasks did not have enough cadets to complete the action properly.




   CATEGORY     POINTS                                       SPECIFIC ACTION

II.
COORDINATION
                           Reserve HHS facilities and equipment. Most HHS facilities must be reserved far in
                  A.       advance of our events. Ensure that it has been done or make the reservations with
                           the HHS Activities Office.

                3 points   All facilities and equipment reserved in a timely manner.


                           Most facilities and equipment reserved. Some "scrambling" required to get what we
                2 points
                           needed.

                           Plans had to be changed because some facilities and/or equipment was not
                1 point
                           available due to late reservations.

                           Coordinate with other organizations. If required, you must include other school
                  B.       staff (band, chorus), NJROTC Booster Club, Security, etc. in your plans.


                3 points   Actions coordinated with all other appropriate organizations.



                2 points   One critical organization not included in the action plan.



                1 point    Many critical organizations not included in the action plan.

                           Communicate with leadership. It is your responsibility to make sure all in the
III.              A.       chain of command (SNSI, NSI, CO, XO, OPS) know what is going on. Give periodic
COMMUNICATION              status reports and notify them ASAP of critical changes to the plan.

                           Always kept leadership informed of event status and progress of action plan. SNSI
                3 points
                           never had to ask the question, COINC always was one step ahead.

                           Kept leadership informed of event status and progress of action plan most of the
                2 points
                           time. SNSI had to ask for updates on one or more occasions.



                                           Page 42
                                                            Standard Operating Procedure


                           Rarely kept leadership informed of event status and progress of action plan. SNSI
                1 point
                           had to ask for updates in order to get any information at all.

                           Communicate with everyone else. Get essential information out to everyone that
                  B.       needs to know. Use the bulletin boards, Plan of the Week, Daily Announcements,
                           phone tree, website, memo's to parents, school intranet, etc., to pass the word.

                           Used all means available to inform everyone of essential information. All pertinent
                3 points
                           people kept fully informed.

                           Used several means available to inform everyone of essential information. Some
                2 points
                           information and/or pertinent people "fell through the cracks."

                           Used inadequate means available to inform everyone of essential information.
                1 point
                           Much/many information and/or pertinent people "fell through the cracks."



   CATEGORY     POINTS                                      SPECIFIC ACTION



IV. EXECUTION
                           Be visible throughout the event. It is your job to be everywhere, all the time! If
                  A.       possible and necessary, you should be linked to other key players by walkie-talkie.
                           You are the cadet with all the answers, and people will be looking for you.
                           Was at the event early, making sure everything was prepared from the very start.
                3 points   Remained visible throughout the event - always where needed. Ensured all was
                           complete before securing.

                           Generally available throughout the event, but on more than one occasion got involved
                2 points
                           in detail work that should have been delegated.

                           Hard to find throughout the event. Cadets had to seek out other leadership or
                1 point
                           SNSI/NSI for guidance and decisions.

                           Respond quickly to emergent problems. Things will probably not go exactly as
                           planned (Murphy's Law). Be ready with contingency plans (see I.C. above) when
                  B.       they don't. When the unexpected occurs, use good judgement to mitigate the
                           problem.

                           Used contingency plans for problems that arose or did a good job thinking on his/her
                3 points
                           feet to solve emergent problems.

                           Used contingency plans for most problems that arose or did a fair job thinking on
                2 points
                           his/her feet to solve emergent problems.

                           Used contingency plans for a few problems that arose or did a below average job
                1 point
                           thinking on his/her feet to solve emergent problems.




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                                                             Standard Operating Procedure


                           Track progress of the event. People are going to want to know "how are we
                  C.       doing?" with regards to time, event completion, etc. You need to be well enough
                           informed to have the answer or to get it quickly.

                           Had a good handle on the entire evolution. Gave quick and accurate progress
                3 points
                           reports without being asked.

                           Had a fair handle on most of the evolution. Gave accurate progress reports, when
                2 points
                           asked.

                           Had a poor handle on the evolution. Events seemed to get away from him/her. Gave
                1 point
                           progress reports when asked, but took a long time to get them.



   CATEGORY     POINTS                                      SPECIFIC ACTION



V. COMPLETION
                           Give credit to those who have earned it. One of your most important jobs is to
                  A.       give credit to those who have helped you succeed. Participation credit and/or
                           ribbons info must be given to the Admin Officer in a timely manner.

                           Participation and or ribbon information given to the Admin Officer within two working
                3 points
                           days of the completion of the event. Did not require reminders from SNSI/NSI.

                           Participation and or ribbon information given to the Admin Officer within three working
                2 points
                           days of the completion of the event. Needed to be reminded to get it in.

                           Participation and or ribbon information given to the Admin Officer within four working
                1 point
                           days of the completion of the event. Needed multiple reminders to get it in.

                           Return facilities and equipment in a better condition than found. Our reputation
                  B.       is based in part on how we leave things when we are done. It is your job to ensure
                           that those from whom we borrow facilities or equipment are happy.

                           Facilities and equipment returned to owners/agencies in 4.0 condition within hours
                3 points
                           after the completion of the event. Did not require reminders from SNSI/NSI.

                           Facilities and equipment returned to owners/agencies in 4.0 condition within a day
                2 points
                           after the completion of the event. Required reminders from SNSI/NSI.

                           Facilities and equipment returned to owners/agencies in 4.0 condition only after
                1 point
                           multiple reminders from SNSI/NSI.

                           Recognize the contribution of outside organizations. People outside of our
                  C.       organization often help us do our job. A thank-you note goes a long way towards
                           encouraging those same people help us the next time!

                           Thank-you note(s) submitted to SNSI for approval within two working days of the
                3 points
                           completion of the event. Did not require reminders from SNSI/NSI.



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                                            Standard Operating Procedure


           Thank-you note(s) submitted to SNSI for approval within three working days of the
2 points
           completion of the event. Required reminders from SNSI/NSI.

           Thank-you note(s) submitted to SNSI for approval within four working days of the
1 point
           completion of the event. Required multiple reminders from SNSI/NSI.

           Conduct a thorough debrief and document it. Submit "Lessons Learned" to SNSI
  D.       and OPS within a week of the debrief. This is one of your most important duties… it
           is one way we ensure that the next time works as well or better than the time before!

           Debrief conducted and "Lessons Learned" submitted within two working days of the
3 points
           event. Most of the debrief items are provided by the COINC.

           Debrief conducted and "Lessons Learned" submitted within three working days of
2 points
           the event. Many of the debrief items are provided by the COINC.

           Debrief conducted and "Lessons Learned" submitted within four working days of the
1 point
           event. Few of the debrief items are provided by the COINC.




                           Page 45
                                                 Standard Operating Procedure



Appendix 7: Generic Action Plans

New Cadet Introduction Course (NCIC)
To be added.




                                       Page 46
                                                                         Standard Operating Procedure



    George Washington University Field Meet at Herndon

GWU Field Meet Action Plan
            Action
Due Date    Officer                                  Action Items                                   Completion
  June     SNSI/NSI   Request facilities
  June     SNSI/NSI   Confirm date with GWU MOI
 August    SNSI/NSI   Review last year's debrief for additional action items
 August    SNSI/NSI   Coordinate pre-event meeting time and date with GWU MOI
  D-45     SNSI/NSI   Modify LOI as required and send to GWU MOI for approval and signature
  D-45     SNSI/NSI   Send e-mail invitation to distribution list with draft LOI attached
  D-30     SNSI/NSI   Order trophies and medals
  D-30     SNSI/NSI   Send approved LOI to distribution list (if required)
  D-30                Request Academic Exam from Area Five office (Postal Exam)
  D-21                Conduct interest meeting and post sign-up sheets for cadet volunteers
  D-14                Request PR coverage (Herndon Times, Observer, Connection, etc.)
  D-14                Request walkie-talkies from security
  D-14                Operational check of stop watches and bull horn
  D-14                Coordinate Color Guard
  D-14                Design opening ceremony
  D-14                Check with Booster Club for their equipment and cadet volunteer needs
  D-14                Obtain sound system for push-up/curl-up station
  D-10      COINC     Prepare Team Commander's Brief
  D-10                Develop cadet working watchbill (task and times). Include all D-0 actions.
  D-07                Request large trash cans from custodians for three water stations
  D-07                Request three water coolers from athletic trainer for three water stations
  D-07     SNSI/NSI   Order coffee service and juice boxes from cafeteria
  D-07      COINC     Prepare Opening Ceremony remarks
  D-07      COINC     Prepare Closing Ceremony remarks
  D-07                Post cadet working watchbill in classrooms and on white board
  D-07                Operational check of Nationals cadence CD and sound system
                      Practice Team Commander's Brief, Opening and Closing Ceremony
  D-03      COINC     remarks with SNSI
  D-03                Make indoor signs (NJROTC, heads, main gym)
  D-02                Order donuts and bagels
  D-02                Notify local EMS of field meet time and location
  D-02      Supply    Issue PT Team warm-ups and PT gear; volunteer cadet polos
  D-02                Operational check of press box sound system
  D-02     SNSI/NSI   Judges Brief preparation (LOI questions, push-up/curl-up demo, etc.)
  D-02                Team Packets complete
                      Field Day spaces (windows, decks, dusting, gear adrift stowed in all
  D-01                rooms, etc.)
  D-01                Stage all equipment
  D-01                Remove desks from Green Room
  D-01                Pick up walkie-talkies




                                                       Page 47
                                                                               Standard Operating Procedure


    D-0                     Post road guards and bus parking detail
                            Set up scoring, trophy, Green Room, and concession stand tables and
    D-0                     chairs
    D-0                     Pick up donuts, bagels, etc.
    D-0                     Pick up coffee and juice from cafeteria
    D-0                     Set up Green Room for judges' breakfast and briefing
    D-0                     Set up Blue & Gold Room for Team Commander's brief
    D-0         SNSI/NSI    Close stadium parking lot gates
    D-0                     Put up indoor signs
    D-0                     Set up three water stations (both ends and middle of home stands)
    D-0                     Set up pushup/curlup station
    D-0                     Set up Trolley course cones
    D-0                     Set up 16 x 100 course cones

    D+03                    Tasking Order complete and submitted to Admin
    D+04                    Website article and photos posted
    D+05                    Debrief completed
    D+07                    Thank-you notes sent (GWU PNS, Booster Club)
    D+07                    Passdown folder updated and completed
    D+07                    All bills paid
    D+10                    Incorporate lessons learned from debrief into SOP Action Plan

Equipment required
4-6 walkie-talkies
12 stop watches, 4 whistles, 1 bull horn, 1 starter pistol and ammo
3 water stations (cooler, 100 small paper cups, trash can)
1 cafeteria table for trophy and medal display
1 cafeteria table, EZ-Up, and 4 chairs for scoring personel near concession stand
4 cafeteria tables and 4 chairs for sales outside of concession stand
1 cafeteria table (chairs from B & G Room) for Green Room judges' breakfast
1 - 50' power cord run from concession stand to scorer's table
Team Packets - Event map, SOE, heat matrix, event detail sheets from LOI
4 doz donuts, 5 doz bagels, 3 small tubs cream cheese, 20 plastic knives, 100 napkins
1 sound system and power cord reel plus 20' power cord for push-up/curl-up station
All thin blue mats (from aux gym, main gym, wrestling room) for push-up/curl-up station
2 sets of 6 different colored pinnies for last runner in relays
Trophies and medals

Facilities required
Track, football field, parking lot, concession stand, main gym, wrstlg room (wx backup)
Notes:

1. Opening ceremony consists of formation, color guard, and National Ant hem singers or CD. COINC will give brief welcoming
statement before colors and dismissal after colors to begin events.

2. Team Commander's brief consists of COINC welcome, team muster, event/facility diagram explanation, SOE, introduction
of GWU Midshipman-in-Charge. Make Power Point brief that includes title slide, facilities map, and SOE.



                                                              Page 48
                                                                              Standard Operating Procedure



3. Closing ceremony consists of formation and trophy presentations. COINC will thank GWU midshipmen, cadets and
instructors, parents and fans, HHS NJROTC Booster Club, HHS NJROTC cadet workers. Introduce Area Manager for remarks,
then GWU Commanding Officer or senior officer present. After GWU CO remarks, he/she will present trophies with the
assistance of COINC. Ensure correct trophy is being presented. At conclusion, COINC will dismiss the formation.




        Parent’s Night Action Plan

Parent's Night Action Plan
                 Action
       Date      Officer   Task                                                                                  Completion
June            NSI        Schedule facilities (Note 1)
D-45            COINC      Review last year's debrief and event Pass Down Folder
D-40            COINC      Distribute Action Plan with actual dates to SNSI/NSI, Action Officers, CO and XO
                           Advise SNSI/NSI (as appropriate) and CO/XO of completed actions as often as
D-40            COINC      required.
D-30            NSI        Begin classroom training for Pass in Review.
D-30            CMC        Complete formation organization (Note 2)
D-23            CMC        Post formation organization.
D-21            SNSI       Invite VIPs (Note 3)
D-21            NSI        Begin Manual of the Sword practice for platoon leaders and staff
D-16            COINC      Chalk talk formation and ceremony with key players (Note 4)
D-14            XO         Confirm all staff SDB coats have sword slits installed
D-14            SNSI       E-mail parents regarding Parent's Night requirements and invitation to attend
D-14            SNSI       Post website article regarding Parent's Night requirements and invitation to attend
D-14            Boosters   Produce Pot Luck Dinner flyer
D-14            E&R        Request PR coverage (Herndon Times, Observer, Connection, etc.)
D-14            ACOINC     Ceremony flash cards made for key players
D-14            Armory     Fit sword belts for platoon leaders and staff
D-13            COINC      Formation practice with key players
D-10            CMC        Complete muster sheets
D-10            S/NSI      Pass out Pot Luck Dinner Flyers
D-09            COINC      Formation practice with key players
D-09            SNSI       Draft script given to narrator for practice
D-08            Admin      Make awards group lists (Notes 5 and 6)
D-07            COINC      Phone calls to parents giving ceremony details (multi-lingual)
D-07            SNSI       E-mail parents reminding of the event and the sale of Military Ball tickets
D-07            COINC      Request a Booster Club sell Military Ball tickets
D-07            ACOINC     Stage Parent's Night equipment (Note 7)
D-07            CMC        National Anthem singers designated and rehearsed (if applicable)
D-07            Admin      Post awards group lists in NS-1 room and on green board
D-06            COINC      Formation practice with all cadets



                                                            Page 49
                                                                               Standard Operating Procedure


D-04             NSI         Confirm availability of main gym with Director of Student Activities
D-04             CG          Shine battle axes and wash guard belts
D-03             SNSI        Final script given to narrator
D-03             Admin       Awards trays prepared and triple-checked against awards group lists (Note 8)
D-02             COINC       Formation practice with key players and narrator.
D-01             CMC         Make awards group chits for handout at dinner

D-00             All         Execute Parent's Night Ceremony plan
1700             ACOINC      Main gym setup. (Note 9)
1730             All         Cadets eat first. Report to main gym no later than 1815.
1730             CMC         Ensure all awards group chits are handed out. Advise SNSI of any absentees.
1815             All         Company formed in main gym. Muster and practice as time allows.
1900             All         Commence ceremony.
2000             All         Conclude ceremony.

D+03             COINC       Tasking Order complete and submitted to Admin
D+04             E&R         Website article and photos posted
D+05             COINC       Debrief completed
D+07             SNSI        All bills paid
D+07             COINC       Pass down folder updated and completed
D+07             Admin       Thank-you notes sent (any VIP outside of HHS who attended)
D+10             SNSI        Incorporate lessons learned from debrief into SOP Action Plan

Notes:
1. Half-cafeteria 1630-1900, main gym 1730-2030
2. Organization must include narrator, photographer, 2 awards assistants, awards guide.
3. VIPs include Principal, Director of Student Activities, Captain and Mrs. Blakeman
4. Key players are senior staff, platoon leaders, guides, and squad leaders.
5. Awards groups should be NS-1s first, then 2's, 3's, 4's. No more than about 15 per group.
6. In-Place group should be in order: staff, color guard, awards assistants, photographer, narrator, CO.
7. National Anthem CD, muster sheets
8. All NS-1 awards, plus upper class PFT ribbons, advancements, and academic awards
9. Podium, PA system, awards table, Hornet chairs for VIPs (six), and one side of bleachers pulled out.




       Military Ball




                                                              Page 50
                                                                            Standard Operating Procedure



        Area Manager’s Inspection (AMI)

AMI Action Plan
                 Action
       Date      Officer   Task                                                                               Completion
D-60            NSI        Schedule use of main gym with PE department (Period 1 or 2 plus Stinger)
D-45            COINC      Review last year's debrief and event Pass Down Folder
D-40            COINC      Distribute Action Plan with actual dates to SNSI/NSI, Action Officers, CO and XO
                           Advise SNSI/NSI (as appropriate) and CO/XO of completed actions as often as
D-40            COINC      required.
D-30            NSI        Begin classroom training for open ranks and Pass in Review.
D-30            CMC        Complete formation organization (Notes 1 and 2)
D-23            CMC        Post formation organization.
D-21            SNSI       Invite VIPs to AMI (Note 3)
D-21            NSI        Begin Manual of the Sword practice for platoon leaders and staff
D-16            COINC      Chalk talk formation and ceremony with key players (Note 4)
D-14            Admin      Cadet records in JUMS complete
D-14            Supply     Supply inventory complete
D-14            Supply     Cadet custody cards complete, signed, and filed
D-14            Admin      Cadet paperwork complete, signed, and filed
D-14            3-M        Minor property inventory complete
D-14            XO         Confirm all staff SDB coats have sword slits installed
D-14            SNSI       E-mail parents regarding inspection requirements and invitation to attend
D-14            SNSI       Post website article regarding inspection requirements and invitation to attend
D-14            SNSI       E-mail faculty and staff regarding cadet absentees
D-14            SNSI       E-mail Schedule of Events to Area Manager (Note 5)
D-14            E&R        Request PR coverage (Herndon Times, Observer, Connection, etc.)
D-14            ACOINC     Ceremony flash cards made for key players
D-14            COINC      Request custodians wash and wax NJROTC decks just prior to inspection date.
D-14            Armory     Fit sword belts for platoon leaders and staff
D-13            COINC      Formation practice with key players
D-10            Supply     Practice inspection with SNSI
D-10            Admin      Practice inspection with SNSI
D-10            3M         Practice inspection with SNSI
D-10            COINC      AMI brief completed and given to SNSI for review
D-10            CMC        Complete muster sheets
D-10            CMC        Complete personnel inspection sheets
D-09            COINC      Formation practice with key players
D-09            SNSI       Draft script given to narrator for practice
                           E-mail PE department head reminder of gym use and invitation to observe
D-07            SNSI       inspection
D-07            COINC      AMI practice brief delivered to instructors and staff
D-07            ACOINC     Stage AMI equipment (Note 6)
D-07            CMC        National Anthem singers designated and rehearsed (if applicable)
D-07            ACOINC     Arrange electronic sign display with Director of Student Activities (Note 7)



                                                           Page 51
                                                                                Standard Operating Procedure


D-07             SNSI        Practice for honor detail in class
D-07             SNSI        School evaluations of instructors complete
D-06             COINC       Formation practice with all cadets
D-06             SNSI        Pre-inspection unit self-evaluation form complete
                             Finalize Schedule of Events and distribute to NSI, COINC, ACOINC,
D-06             SNSI        CO/XO/CMC/DH's
D-05             SNSI        SNSI evaluation of NSI complete
D-04             SNSI        Financial records ready for inspection
D-04             CMC/CG      Shine bell and battle axes, wash guard belts
D-03             SNSI        Final script given to narrator
D-03             CMC         All display boards up to date
D-03             Admin       Inspection awards tray prepared (Note 8)
D-03             ACOINC      Order lunch food and arrange for parent pickup or delivery (Note 9)
D-03             3M          Minor property cleaned
D-02             COINC       Formation practice with key players
D-01             CMC         Field Day spaces (Note 10)
D-01             ACOINC      Check electronic sign display welcoming inspector.

D-00             All         Execute inspection in accordance with published Schedule of Events
0615             ACOINC      Main gym setup. (Note 11)
0630             ACOINC      Reserve inspector parking spot(s) with cones
0700             ACOINC      Post escorts (corner, parking spot)
0720             CO          Company formed in main gym. Muster and practice as time allows.
0745             SNSI        Escort inpector(s) to main gym. Commence inspection.
1200             Boosters    Lunch subs arrive at NJROTC spaces

D+03             COINC       Tasking Order complete and submitted to Admin
D+04             E&R         Website article and photos posted
D+05             COINC       Debrief completed
D+07             SNSI        All bills paid
D+07             COINC       Pass down folder updated and completed
                             Thank-you notes sent (Parent who picked up lunch; any VIP outside of HHS
D+07             Admin       attended)
D+10             SNSI        Incorporate lessons learned from debrief into SOP Action Plan

Notes:
1. Organization must include narrator, photographer, honor detail and Inspector escorts/recorders/award assistants
2. Honor detail personnel (sideboys, boatswains mate, bell ringer) should all come from one class to facilitate practice.
3. VIPs include Principal and Director of Student Activities
4. Key players are senior staff, platoon leaders, guides, squad leaders, and honor detail
5. Typical Schedule of Events is attached.
6. National Anthem CD, bo'sun pipe CD, inspection music CD, bo'sun pipe, bell, muster sheets, inspection sheets
7. "Welcome CDR Hayes, NJROTC Area Manager" or as appropriate.
8. Prepare 20 Exemplary Appearance ribbons on cards.
9. Feed 20 people. Prefer Quizno's subs (3 regular sub trays); chips; 5 liter bottles of soda; ice from cafeteria.
10. Window sills and decks swept, boards washed, windows cleaned, microwaves clean, in-boxes tidy, no gear adrift.
11. Podium, PA system, awards table, Hornet chairs for VIPs (six), and one side of bleachers pulled out.



                                                               Page 52
                                                                                  Standard Operating Procedure




       Area Five Drill, Athletic, and Academic Meet

Area Five Meet Action Plan
          Action
Date      Officer   Task                                                                                              Completion
D-60    SNSI        Reserve lodging
D-45    NSI         Arrange for transportation
D-45    COINC       Review last year's debrief and event Pass Down Folder
D-40    COINC       Distribute Action Plan with actual dates to SNSI/NSI, Action Officers, CO and XO
D-40    COINC       Advise SNSI/NSI (as appropriate) and CO/XO of completed actions as often as required.
D-35    SNSI        Submit Unusual Field Trip request form
D-30    Ops         Draft team participant matrix with team commander input for instructor(s) review
D-30    SNSI        Distribute letter to parents with trip details (date, location, cost, etc.) and permission slip
D-30    SNSI        Check paperwork status of all likely competitors (Physical, Health Q, SRF)
D-30    Insp CO     Ensure that all likely competitors have stood at least one competitive inspection
D-21    Ops         Finalize and post team participant matrix
D-21    SNSI        Coordinate meal planning with Boosters (Note 1)
D-21    SNSI        Arrange for substitute teacher
D-21    PTT CO      Coordinate with Boosters to provide athletic lunch for Saturday and athletic snacks/drinks
D-21    Insp CO     Distribute inspection knowledge sheet(s)
D-20    SNSI        Order inspection nametags if required
D-14    SNSI        E-mail planned absentee list to faculty and staff
D-14    S/NSI       Complete official leave request paperwork
D-14    SNSI        E-mail parents regarding Awards Night requirements and invitation to attend
D-14    SNSI        Post website article regarding Awards Night requirements and invitation to attend
D-14    COINC       Distribute packing list (Note 2)
D-14    SNSI        Finalize participants list (competitors and Red Shirts)
D-13    COINC       Conduct all-participants meeting to discuss expectations and admin requirements
D-12    CMC         Post squad/platoon organization for traveling unit
D-10    SNSI        All inspection shirts, drill shirts, drill trousers, garrison caps to cleaners
D-10    Insp CO     All inspection ribbon racks complete and individual rigging cubbies properly filled
D-10    Insp CO     Pre-inspect shoes and brass
D-10    CMC         Complete muster sheets
D-10    SNSI        Warmups to cleaners
D-09    CMC         Post room assignments
D-07    SNSI        Distribute Schedule of Events (SOE) and Rules of Engagement (ROE)
D-05    SNSI        All inspection shirts, drill shirts, drill trousers, garrison caps returned
D-07    Armory      Clean and prep drill rifles and sword
D-07    CG          Clean, shine, and prep flags, harnesses, guard belts, battle axes
D-07    ACOINC      Stage Awards Night equipment (Note 9)
D-05    SNSI        Build paperwork binder for competitors (Physical, Health Q, SRF)
D-05    Supply      Distribute red and black bags, warm-ups, PT shirts and PT shorts, polos
D-04    CMC/CG      Shine battle axes, bell, and wash guard belts



                                                               Page 53
                                                                                  Standard Operating Procedure


D-03    ACOINC       Prepare room occupant name list for posting on room doors upon arrival
D-03    ACOINC       Stage required equipment (Note 3)
D-02    Insp CO      Inspection shirts rigged and boxed
D-02    All Males    Obtain fresh haircut IAW Inspection Team CO directives

D-00    All          Execute departure for Area Five Meet
0700    All          Stage all unit and personal gear in Green Room
1420    ACOINC       Load bus with all gear in Green Room
1500    COINC        Check all gear loaded and personnel present
1515    All          Depart HHS. Conduct Area Five Meet IAW the LOI, SOE, and ROE
TBD     COINC        Check into rooms. Post room occupant name list on doors.

D+03    COINC        Tasking Order complete and submitted to Admin
D+04    E&R          Website article and photos posted
D+05    COINC        Debrief completed
D+07    SNSI         All bills paid
D+07    COINC        Pass down folder updated and completed
D+07    Admin        Thank-you notes sent (Boosters who assisted; chaperones)
D+10    SNSI         Incorporate lessons learned from debrief into SOP Action Plan

Notes:
1. Typical meal plan: Thursday dinner - Old Country Buffet; Friday breakfast - hotel or fast food, Friday
lunch - fast food, Friday dinner - pizza or sandwiches in quarters, Saturday breakfast - hotel or fast food,
Saturday lunch - sandwiches and athletic snacks, Saturday dinner - Old Country Buffet.
2. Required personal gear:
  ON HANGER IN GREEN ROOM (ALL)
   1 Summer Blue shirt (Inspection), fully rigged
   1 Summer Blue trousers
  UNIFORM DEVICES (ALL)
   Ribbons, including white cardboard backing
   Leadership Academy cord with fouled anchor (if earned)
   Name tag with white cardboard backing
   Service star(s) with white cardboard backing
   JROTC collar device
   Rank/rate insignia (2 for officers/CPOs)
   Fouled anchor for garrison cap
   Shirt stays
  DRILL TEAM SUPPLIES (DRILL TEAM ONLY)
   Drill brass belt buckle and belt
   Drill shoes (no Corfams)
   Shoe trees
   Summer Blue shirt (Drill), fully rigged
  UNIFORM BAG (ALL)
   Personal item check list
   Inspection brass buckle and belt
   Black garrison cap
   2 pair black uniform socks


                                                                Page 54
                                                                                 Standard Operating Procedure


   Black relaxed fit uniform jacket
   Inspection leather uniform shoes
   White undershirt (new - high, tight, and white)
   Lint roller
   IP scissors
   Ruler
   Shoe covers (i.e., socks or box)
   Inspection knowledge
   PT uniform
   Warm-ups
   Athletic socks
   Athletic shoes
   Sun screen
   Water bottle
   Academic Team study material
 PERSONAL ITEMS
   Brasso and brass polishing gear (tightly sealed in plastic, double-bagged)
   Shoe polish and polishing gear (tightly sealed in plastic, double-bagged)
   Appropriate civilian clothes for three days (In accordance with school dress c ode, clean, no stains, no rips)
   Shaving gear
   Shower items
   Toothpaste and brush
   Feminine hygiene products
   Inspection hair products (pins, spray, roll, etc)
   Homework items (if necessary)
   Photo ID card
 PROHIBITED ITEMS
   Any kind of flame
   Large amounts of cash or excessive jewelry
   Weapons of any kind
 OPTIONAL ITEMS
   Camera
   Sunglasses
   Ipod
   Videotapes/DVD/CDs for motorcoach (PG-13 or lower)
   Books/magazines
   Playing cards/games
   Swim suit
   Cold weather clothes (sweatshirt, sweatpants, knit cap, gloves)
   Money for snacks, food on the road, incidentals
3. Required unit equipment:
 14 drill rifles, cleaned, properly padded, and taped
 1 guidon (ferrule padded or unpadded, IAW meet LOI)
 1 sword and belt
 2 rifle boxes
 2 color guard harnesses, with gold cross-strap button
 4 guard belts


                                                                Page 55
                                                                              Standard Operating Procedure


1 competition National flag
1 competition Unit flag
1 ceremonial Unit flag
All Summer Blue inspection shirts (rigged)
2 relay batons
1 goody bag (6 J-bars, 3 male shirts, 3 female shirts, 3 male buckles, 3 female buckles, 3 male belts, 3 female belts,
  6 garrison caps, 6 fouled anchors, 5 pair black socks, 5 t-shirts, 2 male jackets, 2 female jackets
1 male Booster Bag
1 female Booster Bag
1 charged electric razor
1 competitor paperwork binder
1 roll of tape for room occupant lists




     CAPT Fred Blakeman NS-1 Drill Meet at Herndon
     To be added.




                                                             Page 56
                                                                            Standard Operating Procedure



        Spring Awards Night Ceremony

Spring Awards Night Action Plan
           Action
 Date      Officer   Task                                                                                    Completion
June      NSI        Schedule facilities (Note 1)
D-45      COINC      Review last year's debrief and event Pass Down Folder
D-40      COINC      Distribute Action Plan with actual dates to SNSI/NSI, Action Officers, CO and XO
D-40      COINC      Advise SNSI/NSI (as appropriate) and CO/XO of completed actions as often as required.
D-30      NSI        Begin classroom training for Pass in Review.
D-30      CMC        Complete formation organization (Notes 2, 3, and 4)
D-23      CMC        Post formation organization.
D-21      SNSI       Invite VIPs (Note 5)
D-21      NSI        Begin Manual of the Sword practice for platoon leaders and staff
D-16      COINC      Chalk talk formation and ceremony with key players (Note 6)
D-14      SNSI       E-mail parents regarding Awards Night requirements and invitation to attend
D-14      SNSI       Post website article regarding Awards Night requirements and invitation to attend
D-14      Boosters   Produce Pot Luck Dinner flyer
D-14      ACOINC     Program draft submitted to SNSI for review
D-14      SNSI       Obtain name of senior parents/representative to be escorted
D-14      E&R        Request PR coverage (Herndon Times, Observer, Connection, etc.)
D-14      ACOINC     Ceremony flash cards made for key players
D-14      Armory     Fit sword belts for platoon leaders and staff
D-13      COINC      Formation practice with key players
D-10      ACOINC     Programs printed and folded
D-10      SNSI       Produce VIP seating plan and distribute to NSI, COINC, ACOINC, CMC
D-10      CMC        Complete muster sheets
D-10      Boosters   Order flowers for each senior Mom for delivery on Awards Night.
D-10      S/NSI      Pass out Pot Luck Dinner Flyers
D-09      COINC      Formation practice with key players and seniors
D-09      SNSI       Draft script given to narrator for practice
D-08      Admin      Make awards group lists (Notes 7 and 8)
D-07      SNSI       Practice for parent escorts in class
D-07      SNSI       Practice for honor detail in class
D-07      COINC      Phone calls to parents giving ceremony details (multi-lingual)
D-07      ACOINC     Stage Awards Night equipment (Note 9)
D-07      CMC        National Anthem singers designated and rehearsed (if applicable)
D-07      Admin      Post awards group lists in NS-1 room and on green board
D-06      COINC      Formation practice with all cadets
D-04      NSI        Confirm availability of main gym with Director of Student Activities
D-04      CMC/CG     Shine battle axes, bell, and wash guard belts
D-03      CMC        Produce name tags for VIP/senior parent Hornet chairs
D-03      SNSI       Final script given to narrator
D-03      Admin      Awards trays prepared and triple-checked against awards group lists (Note 10)




                                                           Page 57
                                                                              Standard Operating Procedure


D-02     CMC         Confirm senior parent flowers with Booster Club.
D-02     COINC       Formation practice with key players, parent escorts, seniors, and narrator
D-01     CMC         Make awards group chits for handout at dinner

D-00     All         Execute Awards Night Ceremony plan
1700     Boosters    Deliver senior parent flowers
1700     ACOINC      Main gym setup. (Notes 11 and 12)
1730     All         Cadets eat first. Report to main gym no later than 1815.
1730     CMC         Ensure all awards group chits are handed out. Advise SNSI of any absentees.
1815     All         Company formed in main gym. Muster and practice as time allows.
1900     All         Commence ceremony.
2015     All         Conclude ceremony.

D+03     COINC       Tasking Order complete and submitted to Admin
D+04     E&R         Website article and photos posted
D+05     COINC       Debrief completed
D+07     SNSI        All bills paid
D+07     COINC       Pass down folder updated and completed
D+07     Admin       Thank-you notes sent (Booster who did flowers; any VIP outside of HHS who attended)
D+10     SNSI        Incorporate lessons learned from debrief into SOP Action Plan

Notes:
1. Half-cafeteria 1630-1900, main gym 1730-2100
2. Organization must include narrator, photographer, 3 awards assistants, awards guide, parent escorts, honor detail.
3. Honor detail personnel (sideboys, boatswains mate, bell ringer) should all come from one class to facilitate practice.
4. Parent escort detail personnel (1 for each senior) should all come from one class to facilitate practice.
5. VIPs include Principal, Director of Student Activities, Captain and Mrs. Blakeman, awards sponsors.
6. Key players are senior staff, platoon leaders, guides, squad leaders, and honor detail.
7. Awards groups should be NS-1s first, then 2's, 3's. About 15 per group. SNSI will provide Senior Awards Group order.
8. In-Place group should be in order: staff, color guard, awards assistants, photographer, narrator, CO.
9. National Anthem CD, muster sheets
10. Advancements, End-of-Year awards, medal awards, varsity letters, senior plaques
11. Podium, PA system, awards table, one-half of one side of bleachers pulled out, 100 cafeteria chairs.
12. Gym setup (continued): Hornet chairs for VIPs (up to 8) and one for each senior parent, with name tag on chair.




       Car Wash Procedure


       Tag Day Procedure




                                                             Page 58
                                                                       Standard Operating Procedure



Appendix 8: Drill Team SOP
     PRACT ICE AT T ENDANCE
             CADET S ARE EXPECT ED T O COME T O PRACT ICE WIT H ENOUGH T IME T O PREPARE SO WE CAN
              BEGIN AT 0600.
             ABSENCES ARE NOT T OLERAT ED UNLESS T HE CO OR XO OF T HE DRILL T EAM IS NOT IFIED IN
              ADVANCE EXPLANING WHY. UNEXCUSED LAT E ARRIVALS WILL ANSWER T O SGT MAJ.
             PLEASE REFER T O T HE PRACT ICE SCHEDULE ON T HE BULKHEAD AS WELL AS T HE ONES LIST ED
              ON T HE WEB. T HERE WILL BE NO EXCUSES ABOUT NOT KNOWING WHEN T O PRACT ICE.


     DRILL T EAM EQUIPMENT
             INSPECT ION T EAM SHIRT S AND T ROUSERS WILL BE ST RIPPED DOWN AND GIVEN BACK T O CDR
              FOR T HE NEXT DRILL MEET .
             ALL DRILL T EAM IT EMS WILL BE LABLED WIT H CADET S INIT ALS AND ― DT ‖ AND USED FOR
              MEET S ONLY.
             T HE SUPPLY OFFICER WILL ISSUE DUFFEL AND HANGER BAGS T O T HE CADET S NO LAT ER T HAN
              WEDNESDAY PRIOR T O T HE DRILL MEET S. T HEY WILL BE RET URNED T HE FIRST DAY BACK.
             CADET S SHALL BE EQUIPPED WIT H ALL MAT ERIALS ON T HE PERSONAL CHECKLIST FOR EVERY
              DRILL MEET .
             T HE PERSONAL CHECK LIST WILL NEED T O BE SIGNED BY ANOT HER CADET BEFORE LEAVING
              FOR T HE DRILL MEET .


                  GENERAL PREPARAT ION
                  MALES NEED T O HAVE A REGULAT ION HAIRCUT WIT HIN 48 HOURS.
               BEFORE A DRILL MEET . (SGT MAJ CUT ’S HAIR FOR $5, SO T HERE IS NO
                EXCUSE FOR NOT HAVING ONE).
                  MALES WILL SHAVE T HE MORNING OF EACH DRILL MEET .
                  FEMALES MUST ARRIVE WIT H T HEIR HAIR ALREADY PREPARED.
                  T AKE YOUR T IME WHEN PLACING ON YOUR UNIFORM DEVICES; NEVER RUSH.
                  SHOES SHALL BE SHINED T O ― INSPECT ION READY‖ ST ANDARDS.
                 PAY PART ICULAR AT T ENT ION T O T HE SUMMER BLUE T -SHIRT . (HIGH, T IGHT , AND WHIT E)
              AND T HE WINT ER BLUE T IE (SMALL KNOT , PROPER LENGT H).


                  INSPECT ION PREPARAT IONS
          T HE MALE HAIRCUT SHALL BE HIGH & T IGHT .
          CADET S WILL BE READY T O RECIT E T HE ANSWERS T O INSPECT ION KNOWLEDGE IN A LOUD,
              CLEAR, CONFIDENT VOICE, BOT H ―FORWARD & BACKWARDS‖.


         FOR EXAMPLE:
                           WHO IS T HE COMMANDER-IN-CHIEF? ―SIR T HE COMMANDER-IN-CHIEF IS PRESIDENT
                           BUSH!‖
         OR
                           WHO IS MR. BUSH? ―SIR MR. BUSH IS T HE COMMANDER-IN-CHIEF!‖


                  VIOLAT ONS
                  VIOLAT ONS OF T HE AT T ENDANCE SOP WILL RESULT IN A T HREE-ST RIKE POLICY.
                  T HE FIRST WILL RESULT IN A VERBAL WARNING, AND WILL
              BE RECORDED BY T HE CO AND XO.



                                                     Page 59
                                                         Standard Operating Procedure

       T HE SECOND WILL RESULT IA A LOSS OF YOUR SPOT AT
    T HE NEXT DRILL MEET .
       T HE T HIRD WILL RESULT IN DISCHARGE FROM T HE DRILL T EAM.




                                        Page 60
                                                                         Standard Operating Procedure



Appendix 9: Rifle Team SOP

                               HERNDON HIGH SCHOOL NJROTC
                                     AIR RIFLE TEAM
                             STANDARD OPERATING PROCEDURES

1. MISSION. The mission of the NJROTC Air Rifle Team is to encourage and introduce cadets to the
discipline of competitive, precision marksmanship. This is accomplished by providing structured, classroom
marksmanship instruction, practical application, individual qualification and competitive match opportunities.
As members of a highly trained group, team members should gain satisfaction from being part of a
precision, professional, smoothly functioning team.

2. TEAM COMMANDER. The Air Rifle Team Commander will normally be selected by the S/NSI
based on demonstrated marksmanship proficiency and COMMITMENT to maintaining a competitive
shooting schedule. The Commander may be designated as the Assistant Range Officer to assist the
S/NSI Range Officer and is the cadet in authority on the range and all team outings. The Air Rifle
Commander may select a Team Executive Officer to record attendance and take charge of the team in
his/her absence. The Air Rifle Commander is authorized to wear the Team Commander Anchor device
with ribbon.

3. MEMBERSHIP. The Air Rifle Team shall be composed of a total of no more than twenty four (24)
currently enrolled cadets. The Air Rifle Team will consist of cadets who exhibit superb marksmanship
expertise and demonstrate an exemplary team spirit. Each member must be part of the ―Team.‖ Team
members are expected to do his or her best and put forth the maximum effort to make and keep our Air
Rifle Team competitive. Cadets who are members of the team for the first time are known as Nuggets
regardless of prior shooting experience. Any currently enrolled Naval Science Cadet may try out for the
team. Air Rifle members must meet the following criteria:

        a. Complete the Civilian Marksmanship Program (CMP) Rifle Safety & Marksmanship Training
CD.

        b. Complete the unit's Basic Marksmanship Course.

        c. Complete the Cadet Individual Safety Pledge.

        d. Demonstrate a respect for academic achievement by holding a passing grade in all academic
courses or complete the requirements of the Academic Warning System and have an acceptable uniform
wearing record in Naval Science.

      e. Show a willingness to follow instructions is a highly disciplined manner and have an aptitude for
marksmanship training.



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                                                                            Standard Operating Procedure



        f. Dedicate themselves to a demanding practice and competitive schedule. Practices are two
days per week unless revised by the team commander.

        g. Additional eligibility or team requirements are as follows:

               (1) Returning cadets from previous years may go out for the team. Cadets from other
units must complete the CMP Rifle Safety & Marksmanship Training CD and the unit's Basic
Marksmanship Course in order to be considered for team membership.

               (2) If a team member resigns or is otherwise ineligible thereby creating a vacancy, any
cadet who has successfully completed the CMP Rifle Safety & Marksmanship Training CD and the unit's
Basic Marksmanship Course may be recruited to fill the vacancy

                 (3) Violations of any safety regulation, range rule, or failure to follow strict discipline will
result in immediate and permanent removal from the team.

4. ATTENDANCE. Two unexcused absences or frequent tardies shall result in dismissal from the team.
Failure to report for a required competition may result in immediate dismissal from the team.

5. BEHAVIOR. Behavior of team members reflects directly on the NJROTC Unit, school, community,
and U. S. Navy. Therefore, unacceptable behaviors such as failing classes, assignment of frequent
detentions, suspensions for violations of school rules, or any act determined to be prejudicial to good order
and discipline by the SNSI/NSI may result in immediate dismissal from the team.

6. EQUIPMENT. All team members are responsible for keeping Air Rifle equipment and weapons
secure and in good condition. The S/NSI, assisted by the Team Commander, is solely responsible to
ensure Air Rifle equipment is kept in good repair, clean, and performance ready. The commander shall
initiate appropriate action to order replacement or new equipment with the approval of the SNSI/NSI. The
S/NSI is responsible for ensuring that equipment is not loaded and is properly secured at all times when not
in use.

7. SAFETY. The S/NSI is assigned as the official Range Officer per NJROTC regulations, is
responsible for the safe conduct of all marksmanship training, and must be present at all training activities.
This accountability cannot be transferred to school administrators, chaperons who may accompany the
instructor on a field trip/competition, or other personnel who may instruct cadets as part of a training
activity. The Cadet Commander of the Air Rifle/Pistol Team(s) may be assigned as the Assistant Range
Officer. CADETS ARE STRICTLY PROHIBITED FROM:

        a. CLEARING JAMMED PELLETS FROM AIR RIFLES
        b. FILLING/CHANGING CO2 OR COMPRESSED AIR CYLINDERS
        c. HANDLING AIR RIFLES/EQUIPMENT WITHOUT AN INSTRUCTOR PRESENT



                                                          Page 62
                                                                     Standard Operating Procedure



8. RANGE OPERATION PROCEDURES. All NJROTC instructors and cadets participating in
NJROTC marksmanship activities must be knowledgeable of and in compliance with the NJROTC Air
Rifle Range Procedures at TAB A.

9. RIBBON AWARD. Air Rifle ribbons are earned by team members in good standing who:
      a. Attend all scheduled practices on a regular basis.
      b. Participate in at least one competitive Air Rifle event.
      d. Receives the Team Commander’s recommendation and approval by the S/NSI.

10. VARSITY LETTER AWARD. A varsity letter, with Air Rifle Team endorsement, is earned by
meeting all the ribbon requirements and:

       a. Have been a member of the team for the entire competitive school year.
       b. Competed in 75% or more of the team’s authorized competitive events.
       c. Complete the season with a five-score average of 200 or higher.
       d. If the above requirements cannot be met, a letter may be earned with four full years of
       participation.



        Richard J. Cassara                                        c/LT Nicholas Erickson
              SNSI                                                    Team Commander




Effective: 15 January 2005




                                                    Page 63
                                                                           Standard Operating Procedure


NJROTC Air Rifle Range Operation Procedures - TAB A
    NJROTC Instructors must supervise all air rifle range firing. The NJROTC Instructor may act as the
    Range Officer, who is directly in charge of firing, or may appoint another qualified adult to act as a Range
    Officer who works under the Instructor’s supervision. The Range Officer conducts range firing by using
    these commands, instructions and procedures.

Command/Action Step          Procedure                                                 Range Officer Notes
Before firing begins:        Step 1--Range and Equipment Preparation:
                             Before firing, the Range Officer must prepare or
                             supervise the preparation of the range for firing.
                             Check to be sure target holders and backstops are
                             in place and that the necessary supplies such as
                             shooting mats, pellets and targets are available.
                             Cadets may be assigned to bring these items from
                             the storage area to the range. Cadets should not
                             take positions on the firing line until they are called
                             to their firing points by the Range Officer.
Before firing begins:        Step 2--Assign Firing Points: Divide cadets who
                             will be firing into groups or relays with one cadet
                             assigned to each available firing point in each relay
                             that is required.
RELAY NUMBER 1,              Step 3—Call Relay to the Line: Call the cadets
MOVE TO THE FIRING           who will fire next to the firing line. Give the cadets
LINE or (MOVE YOUR           on that relay an opportunity to move their rifles and
RIFLES AND                   equipment to the firing line if the necessary
EQUIPMENT TO THE             equipment is not already there. Be sure that all air
FIRING LINE)                 rifle actions are open before moving rifles to the
                             firing line.
GROUND YOUR RIFLES.          Step 4—Hang Targets: After firers are on their
GO FORWARD AND               firing points, instruct them to ground their rifles
HANG YOUR TARGETS            (place them on the shooting mats or floor). Issue
                             targets to each cadet and instruct them to go
                             downrange and hang their targets.
THE LINE IS HOT. YOU         Step 5—Preparation for Firing: When all cadets
MAY HANDLE YOUR              on that relay have returned from downrange, the
RIFLES AND GET INTO          Range Officer announces the beginning of a
THE (PRONE,                  preparation period. During this period, cadets may
STANDING, KNEELING)          handle their rifles and assume their firing positions.
POSITION                     Help any cadets who need assistance in getting
                             into a correct firing position. Once the cadets are
                             in position, you may instruct them to dry fire by
                             closing the bolts on their rifles (without charging
                             them with air) so that they can practice the
                             technique of firing before actually loading their air
                             rifles. Later, if the cadets enter competitions, they
                             will be given a formal “Preparation Period” of ten or
                             five minutes when they may get into position, close
                             their rifle actions and dry fire.




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                                                                          Standard Operating Procedure


IN THIS FIRING              Step 6—Start Firing:           At the end of the
EXERCISE YOU WILL           preparation period, after all cadets on that relay are
FIRE (Describe the firing   ready and have been given a short opportunity to
exercise). LOAD,            dry fire, the Range Officer describes the firing
START                       exercise (how many shots—whether shots may be
                            fired at the practice/sighting targets, whether there
                            is a time limit, etc.) and gives the commands that
                            formally authorize cadets to load and begin firing.
                            Be sure no cadet cocks or charges the rifle and/or
                            places a pellet in the rifle until after the command
                            LOAD is given. Be sure no cadet fires a shot until
                            after the command START is given. If the firing
                            exercise is timed, the time begins when the
                            command START is given.
During the shooting time:   Step 7—Monitor Firing: While cadets are firing,
                            the Range Officer must constantly observe them to
                            be sure muzzles remain pointed in a safe direction
                            (up or downrange), especially during loading, and
                            to assist, answer questions, deal with malfunctions
                            and resolve any problems.


During the shooting time    Step 8—Malfunctions: If at any time during firing,
(if required by a           a rifle used by a cadet fails to fire or malfunctions,
malfunction):               the cadet must inform the Range Officer
                            immediately by raising his/her hand and declaring:
                            “Malfunction.”
                            The Range Officer will then take control of the air
                            rifle while keeping the muzzle pointed downrange.
                            The Range Officer must examine the rifle to
                            determine the cause of the malfunction (Was the
                            safety engaged? Was the bolt/action fully closed?
                            Was the air chamber charged? Has a part in the
                            mechanism broken?). The Range Officer may then
                            direct the cadet to attempt to fire another shot. Or,
                            if the rifle cannot be used, it must be unloaded
                            before it can be removed from the firing line. If the
                            rifle can be fired, discharge the rifle into a pellet
                            discharge container. If it cannot be fired, open the
                            bolt/action and release the gas pressure by
                            opening the cocking lever or unscrewing the gas
                            cylinder. Then use a cleaning rod to remove the
                            pellet from the barrel. The Range Officer must
                            retain control of the malfunctioning air rifle until it
                            can be taken to the storage area and repaired.
DOES ANYONE NEED            Step 9—Confirm Completion of Firing: When
ADDITIONAL TIME?            cadets finish firing, they must open their rifle
                            actions. Then they must ground their rifles (place
                            them on the floor or mat with the action open) after
                            the Range Officer checks the action to be sure it is



                                                        Page 65
                                                                                Standard Operating Procedure


                                 open. Cadets who finish firing must step back from
                                 the firing line without disturbing other cadets, but
                                 they may not remove their rifles or equipment from
                                 the line until instructed to do so by the Range
                                 Officer.
STOP, UNLOAD                     Step 10—Stop Firing: When all cadets complete
                                 firing that exercise or if firing must be stopped for
                                 any other reason, the Range Officer gives the
                                 commands to stop firing and unload rifles. Any
                                 cadet who is still firing must stop immediately,
                                 open the bolt or action on his/her air rifle and hold
                                 the rifle so it is clearly visible to the Range Officer.
                                 Cadets must ground or set the rifle down with the
                                 muzzle pointing downrange after it has been
                                 cleared by a Range Officer.
If there is still a loaded air   Step 11—Clear Loaded Rifles: If a cadet has a
rifle:                           loaded air rifle with a charged gas/air chamber
                                 and/or with a pellet still in the barrel when the
                                 command STOP is given, the cadet must inform
                                 the Range Officer immediately by raising his/her
                                 hand and declaring: “Loaded Rifle”
                                 The Range Officer will direct the cadet to discharge
                                 the rifle into a pellet discharge container or to fire
                                 the rifle at a safe area of the backstop where there
                                 are no targets. The rifle can then be grounded after
                                 the Range Office confirms that the bolt/action is
                                 open.
THE LINE IS SAFE, GO             Step 12—Retrieve and Hang Targets: After the
FORWARD AND                      Range Officer(s) confirms that all air rifles are
REPLACE (or REMOVE)              unloaded and grounded, the Range Officer instructs
YOUR TARGETS                     cadets to change targets.
                                 If the last relay/group of cadets has completed
                                 firing, go directly to Step 14.
RELAY 1, MOVE BACK               Step 13—Change to Next Relay: When targets
TO THE READY AREA,               for the next position are hung and the Range
RELAY 2, YOU MAY                 Officer confirms that the line is safe (all cadets are
MOVE TO THE FIRING               behind the firing line and all air rifles remain
LINE                             grounded), the Range Officer calls the next relay
                                 (group) to the firing line. The Range Officer then
                                 repeats Steps 5-12 until that relay completes the
                                 same firing exercise.
CADETS, REMOVE                   Step 14—Close Range:            When all firing is
YOUR EQUIPMENT                   complete, the Range Officer must confirm that all
FROM THE FIRING LINE             rifles are unloaded before they can be safely placed
                                 in storage. To confirm that air rifles are in an
                                 unloaded condition, with no pellet in the barrel and
                                 no gas charge in the operating mechanism,
                                 instruct each cadet in the last group of firers to
                                 cock their air rifles without loading pellets. Then


                                                              Page 66
                                                                           Standard Operating Procedure


                            have each one, in turn, close the bolt/action and
                            release the trigger while they point the muzzle into
                            a pellet discharge container held by the Range
                            Officer. If a pellet was accidentally left in the barrel
                            or a gas charge in the mechanism, this will assure
                            that the air rifle is unloaded before it is returned to
                            storage. Cadets may then be instructed to take air
                            rifles and other equipment from the range to the
                            storage area.




Safety Definitions:
 Unloaded Rifle. The air rifle must 1) have its bolt/action open, 2) not have a pellet in the barrel and 3)
  not have an air/gas charge in the firing mechanism.

 Grounded Rifle. The air rifle must be 1) unloaded, 2) checked by a Range Officer to confirm it is
  unloaded, 3) placed on the floor, shooting mat or bench and 4) not handled by anyone in any way.

 Line is Hot. The firing line is prepared for the start of a firing exercise. All personnel are behind the
  firing line. Individuals are on active firing points and may be authorized by the Range Officer to handle
  rifles, dry fire and load and start live firing.

 Line is Safe. The firing line has been made safe so that personnel may go forward of the firing line. All
  air rifles have been checked by a Range Officer and are grounded. No one is handling an air rifle.

 LOAD, START. Formal commands that must be given by a Range Officer to authorize individuals on
  assigned firing points to charge their air rifles, load pellets in the barrel and start actual firing.

 STOP, UNLOAD. Formal commands that must be given by a Range Officer to stop live firing on a
  range. When these commands are given, anyone on a firing line must immediately stop any attempt to
  fire that they are making and open the action on their air rifle. If their air rifle remains loaded (charged
  with air/gas or with a pellet in the barrel) they must keep the muzzle pointed downrange, raise their
  hand and announce to the Range Officer that they have a Loaded Rifle.




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Appendix 10: Physical Training Team SOP
To be added.




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                                                             Standard Operating Procedure



Appendix 11: Academic Team SOP

1. Cadets will be given study guides in order to prepare for ―prepped‖ exams. The plan is
that cadets will be scheduled to take two prepped exams per week.

2. Cadets will also be given ―cold‖ exams, i.e., exams for which no study guide was given.

3. Exams will be taken within the time period specified at the convenience of the cadet.
This may be done before or after school, during the lunch period, or during the class period
if permission is given by the instructor. Exam materials are located in the file box next to
the mail boxes. Desks, a projector, and screen will be set up in the rear of the NS-1
classroom for your use.

4. Completed exam bubble sheets will be properly marked with the cadet’s name, date, and
exam title. Use the blue side of the sheet and make your marks clearly with a #2 pencil. Be
sure that erasures are complete. Don’t make any stray marks on the bubble sheet. Don’t
leave any question unanswered; blank answers are marked as incorrect, so guessing is better
than not answering.

5. Team standings are developed by taking the average of (a) cold exam average
performance and (b) prepped exam average performance.

6. Cadets who do not complete scheduled exams during the period specified and fail to
make up the exams will be dropped from the team. Cadets who show poor performance due
to lack of study will also be dropped.

7. All study guides are numbered and assigned to specific cadets. Cadets are responsible
for returning the study guides when requested.

8. The importance of the Academic Competition in the Area Five Drill, Athletic, and
Academic competition cannot be overstated…
      - 20% of the Overall Standings come from the Academic Competition score.
      - The Academic Competition score is used as the Overall Standings tie-breaker




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                                        Standard Operating Procedure



Appendix 12: Orienteering Team SOP
To be added.




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                                        Standard Operating Procedure



Appendix 13: Color Guard Team SOP
To be added.




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Appendix 14: Academic Warning System
1. The primary goal of your high school career should be to achieve academic success. One key to this success is maintaining
acceptable grade levels throughout each reporting period. In order to give cadets an incentive to achieve this goal, the SNSI and
NSI review all reported grades, beginning at the first quarter interim point. Cadets who are having academic difficulty will be
placed in ACADEM IC WARNING or ACADEM IC PROBATION status.


               a.   ACADEM IC WARNING: Any cadet whose current report card shows one or more F’s or incompletes, or
                    three or more D’s, will be placed in an ACADEM IC WARNING status. Cadets placed on ACADEM IC
                    WARNING status will be prohibited from participating in any NJROTC extra-curricular team activity,
                    including practice or competition, before 0720 or after 1430 on school days and any time on non-school days.
                    Those on ACADEM IC WARNING are allowed to be in or in the vicinity of the NJROTC spaces after 1430
                    only under the following conditions (―in the vicinity‖ is defined as if the SNSI is standing in the NJROTC
                    spaces or at the passageway door to room 172, and he can see you, you are ―in the vicinity‖):
                           i. Actively seeking the help of the SNSI, NSI, or cadet tutor.
                          ii. Actively using a quiet (i.e., not otherwise occupied) classroom for study.
                         iii. Actively using a unit computer for schoolwork.
                         iv. Conducting official unit business.


               b.   A student on ACADEM IC WARNING status may continue all normal unit team activities and remain in the
                    spaces after 1430 only if he/she has a current and complete Tutoring Log for each subject in which the cadet
                    holds the grade of D or F on file with the SNSI. A copy of the Tutoring Log is attached; extras are available in
                    the instructor’s office. The Tutoring Log documents extra effort being applied to the improvement of the
                    grades in question. A peer/cadet tutor, parent, teacher, or other adult tutor may make Tutoring Log entries.
                    False entries will result in that cadet’s status changing from ACADEMIC WARNING to ACADEMIC
                    PROBATION. A complete Tutoring Log will indicate that the cadet has completed three hours of tutoring
                    each week for each subject in question. Cadets must turn in their Tutoring Logs to the SNSI on M onday
                    morning each week in order to be eligible for participation in that week’s activities. A list of tutors available
                    through the NJROTC will be posted on the Admin Department bulletin board.


               c.   Failure to move off of the ACADEM IC WARNING list over a 9-week period will result in the cadet’s status
                    changing from ACADEM IC WARNING to ACADEM IC PROBATION.


               d.   ACADEM IC PROBATION. Any cadet whose current report card shows two or more F’s or incompletes,
                    or four or more D’s, will be placed in an ACADEM IC PROBATION status. Cadets placed on ACADEM IC
                    PROBATION status will be prohibited from participating in any NJROTC extra-curricular team activity,
                    including practice or competition, before 0720 or after 1430 on school days and any time on non-school days.
                    Those on ACADEM IC PROBATION are allowed to be in or in the vicinity of the NJROTC spaces after
                    1430 only under the following conditions (―in the vicinity‖ is defined as if the SNSI is standing in the
                    NJROTC spaces or at the passageway door to room 172, and he can see you, you are ―in the vicinity‖):


                           i.   Actively seeking the help of the SNSI, NSI, or cadet tutor.
                          ii.   Actively using a quiet (i.e., not otherwise occupied) classroom for study.
                         iii.   Actively using a unit computer for schoolwork.
                         iv.    Conducting official unit business.


2. This SOP is not meant to be a punishment – it is designed to encourage cadets to reorient their priorities toward what should
be their number one goal in school: academic excellence. MOS T GRADES CAN BE IMPROVED THROUGH THE
NORMAL COMPLETION OF HOMEWORK AND CLAS S WORK, AND MAKING UP ANY MIS S ED WORK IN A
TIMELY MANNER. GET YOUR S CHOOL WORK DONE!!!



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3. Cadets will be removed from ACADEM IC WARNING or ACADEM IC PROBATION as soon as they present to the SNSI a
signed memo (available in the instructor’s office) from the teacher in whose class they hold an I, F, or D, stating that the grade has
been raised to a level high enough to remove them from that status.


Appendix 15: Chain of Command Diagram




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                                                             Standard Operating Procedure



Appendix 16: Department Head Meeting Procedure


   1. Each Friday, CO meets with SNSI and NSI during 3 rd period to discuss status of
      upcoming events and work in progress.
   2. Each Monday (or first day of the week), CO meets with staff at the beginning of 3 rd
      period.
         a. Each staff member briefly discusses what he/she intends to accomplish that
             week. Description must be specific, i.e. ―doing stuff for the ball‖ is not
             acceptable. An acceptable statement would be, ―Completing the cake design
             and getting it to the bakery, finalizing the faculty invitation list and sending
             out the faculty invitations.
         b. If there is not much going on in that staff member’s area that week, they
             should be looking for work, primarily to improve their area of the unit.
             SHOW SOME INITIATIVE! The CO/XO should be able to assign work if
             they are totally blank.
         c. If a staff member is absent that day, it is his/her responsibility to give their
             report to the CO and XO at the earliest possible opportunity after returning to
             school.
         d. All department heads need to be represented. If the department does not have
             a representative, then the XO will ensure the accurate flow of information
             to/from that department regarding the staff meeting.
         e. The meeting should take no longer than 15 minutes. It is designed to look at
             progress on short-term goals only. If the CO/XO want to talk about long-
             term items, that should be the subject of a separate meeting unless all agree
             that they can take care of it at that time. The normal work of the day (Daily
             announcements, etc.) still needs to be completed.
         f. The XO will take notes, specifically what the staff says they intend to
             accomplish that week.
         g. At the beginning of the next meeting, staff will begin their ―round the table‖
             report with a status of what they said they would accomplish last week. The
             XO will check his/her notes against what they said they would do.

The purpose of these staff meetings is to formalize the process of promulgating tasking
from the SNSI and CO to the staff and having a means of assessing the progress of the work
accomplished by the staff. This assessment will be used in your evaluations.




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                                                                              Standard Operating Procedure


Appendix 17: Cadet Advancement System
ENLISTED ADVANCEMENT SYSTEM
       A. Seaman Apprentice to Senior Chief Petty Officer
                1. Time in Rate
                         -Accumulated throughout the year
                         -Enable cadets to advance to Petty Officer Second Class by the beginning of the 10th
                grade year, to Senior Chief Petty Officer by the beginning of the 11th grade year, and to Lieutenant
                Junior Grade by the end of the 11th grade year.
                2. Examination
                3. Practical Factors test
                4. Recommendation for advancement
                         -Cadet Commanding Officer/Executive Officer
                         -Naval science class instructor
       B. Need not wait for advancement to one rate before starting work on the next.
       C. Must advance to PO-1 to be considered for assignment to a staff position that wears the rank of CPO,
       SCPO, ENS or LTJG. Must advance CPO to be considered for assignment to a staff position that wears the
       rank of MCPO, LT or above.
       D. Advancement requirements will be posted and are on the PAR card.
       E. PQS card replacement costs $2.00, repeat all practical factors requirements for the rates not yet attained.


OFFICER PROMOTION SYSTEM
       A. Cadets may earn promotion through the officer rank of LTJG.
               1. Ranks obtained through the assignment of a position can be temporary in nature, meaning the
       rank goes with the job, not the person. The Personnel Advancement Requireme nts (PAR) system gives
       each cadet the means by which to earn permanent officer rank in the unit.
       B. Under normal circumstances, cadets will retain any rank/rate earned through the PAR system. Retention
       of rank/rate awarded as a result of assignment to a particular position is at the discretion of the SNSI.


LOSS OF RANK
       A. Promotion as a result of assignment to a position may be temporary in nature.
                1. Any cadet holding such a rank who is relieved for cause (i.e., non -performance, disciplinary
       reasons, excessive absence, etc.) will revert back to the rank/rate that was held prior to assignment to the
       position or any subsequent rank/rate earned through the PAR system, whichever is higher.
                2. Any cadet holding such rank who requests to be relieved fro m his/her position for any reason
       may revert back to the rank/rate that was held prior to assignment to the position or any subsequent
       rank/rate earned through the PAR system, whichever is higher.
                          -When determining whether or not the cadet may retain the current rank/rate, the SNSI will
                take into consideration such factors as why the cadet asked for relief from the position, how long
                the position was held, and the quality of work done by the cadet while in the position. In such
                cases, the cadet may expect to be reinstated to the appropriate rank upon resumption of his/her
                duties.
       B. Any cadet may be demoted from any rank/rate as a result of disciplinary proceedings as a last resort
       only.
EFFECTIVE: 15 SEP 04




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                                                            Standard Operating Procedure


SEAMAN APPRENTICE - NO TIME REQUIREMENT
PF: AS NOTED ON THE PAR CARD.
EXAM: TYPES OF UNIFORMS AND NJROTC AWARDS (FIELD MANUAL CHAPTER 1).


SEAMAN - TWO MONTHS AS A SEAMAN APPRENTICE
PF: AS NOTED ON THE PAR CARD.
EXAM: MILITARY DRILL, DRILL WITHOUT ARMS, AND PARTS OF THE GUIDON (FIELD MANUAL
      CHAPTERS 5,6, and 9).


PETTY OFFICER THIRD CLASS - FOUR MONTHS AS A SEAMAN
PF: AS NOTED ON THE PAR CARD. EARN THE NJROTC PARTICIPATION AWARD.
EXAM: THE ELEVEN ORDERS TO A SENTRY (FIELD MANUAL APPENDIX 2).


PETTY OFFICER SECOND CLASS - THREE MONTHS AS A PO3
PF: AS NOTED ON THE PAR CARD. EARN THE NJROTC EXEMPLARY APPEARANCE AWARD, EARN A
        SECOND PARTICIPATION AWARD, EARN A COMMUNITY SERVICE AWARD, EARN A UNIT
        SERVICE AWARD, AND HAVE A GRADE OF "C" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE
        MOST RECENT REPORT CARD.
EXAM: PARTS OF THE RIFLE (FIELD MANUAL CHAPTER 7), SHIP DESIGNATIONS (NS-1 TEXTBOOK).


PETTY OFFICER FIRST CLASS - THREE MONTHS AS A PO2
PF: AS NOTED ON THE PAR CARD. EARN THE PHYSICAL FITNESS AWARD OR COMPLETE THE PHYSICAL
        FITNESS QUALIFICATION LISTED AT THE END OF THIS SECTION, EARN THE NJROTC EXEMPLARY
        CONDUCT AWARD, EARN A SECOND COMMUNITY SERVICE AWARD, EARN A SECOND UNIT
        SERVICE AWARD, AND HAVE A GRADE OF "C" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE
        MOST RECENT REPORT CARD.
EXAM: PARTS OF THE SWORD; MILITARY HONORS AND CEREMONIES (FIELD MANUAL CHAPTERS 8 AND
3).


CHIEF PETTY OFFICER - FOUR MONTHS AS A PO1
PF: AS NOTED ON THE PAR CARD. EARN A THIRD PARTICIPATION AWARD, EARN A THIRD UNIT SERVICE
        AWARD, EARN AN NS OUTSTANDING CADET AWARD, AND HAVE A GRADE OF "C" OR ABOVE IN
        THE NAVAL SCIENCE CLASS ON THE MOST RECENT REPORT CARD.
EXAM: SERVICE DRESS BLUE UNIFORM, CHAIN OF COMMAND (HERNDON NJROTC AND NAVY).


SUBMIT A MEMORANDUM TO THE SNSI, VIA THE NSI AND CADET CHAIN OF COMMAND REQUESTING
PROMOTION TO CHIEF PETTY OFFICER. THE MEMORANDUM SHALL BE TYPED AND SHALL FOLLOW THE
FORMAT SHOWN AT THE END OF THIS SECTION.




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SENIOR CHIEF PETTY OFFICER - FOUR MONTHS AS A CHIEF PETTY OFFICER
PF: HOLD A POSITION (AT ANY LEVEL ABOVE SQUAD MEMBER) IN THE A DMINISTRATIVE OR
       OPERATIONAL CHAIN OF COMMAND FOR AT LEAST ONE SEMESTER, EARN AN APTITUDE
       AWARD, EARN A THIRD COMMUNITY SERVICE AWARD, AND HAVE A GRADE OF "C" OR ABOVE
       IN THE NAVAL SCIENCE CLASS ON THE MOST RECENT REPORT CARD.
EXAM: UNIT FORMATION, LEADERSHIP TRAITS AND PRINCIPLES


SUBMIT A MEMORANDUM TO THE SNSI, VIA THE NSI AND CADET CHAIN OF COMMAND REQUESTING
PROMOTION TO SENIOR CHIEF PETTY OFFICER. THE MEMORANDUM SHALL BE TYPED AND SHALL
FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.


ENSIGN - FOUR MONTHS AS A SENIOR CHIEF PETTY OFFICER
DEMONSTRATED PERFORMANCE: HOLD A POSITION AS AN ACTIVE MEMBER OF A TEAM OR WORK IN A
     DEPARTMENT AT THE CPO OR HIGHER LEVEL FOR AT LEAST ONE SEMESTER, EARN A SECOND
     NAVAL SCIENCE OUTSTANDING CADET AWARD, ASSIST THE CADET OFFICER-IN-CHARGE FOR A
     TRIP OR EVENT, AND HAVE A GRADE OF "B" OR ABOVE IN THE NAVAL SCIENCE CLASS ON THE
     MOST RECENT REPORT CARD.


SUBMIT A MEMORANDUM TO THE SNSI, VIA THE NSI AND CADET CHAIN OF COMMAND REQUESTING
PROMOTION TO ENSIGN. THE MEMORANDUM SHALL BE TYPED AND SHALL FOLLOW THE FORMAT
SHOWN AT THE END OF THIS SECTION.


PASS A PROMOTION BOARD EXAMINATION, ATTENDED BY SENIOR CADET STAFF AND THE SNSI/NSI.
BOARD PROCEDURES ARE DETAILED AT THE END OF THIS SECTION.


LIEUTENANT JUNIOR GRADE - FOUR MONTHS AS AN ENSIGN


DEMONSTRATED PERFORMANCE: CURRENTLY HOLD A POSITION AS AN ACTIVE MEMBER OF A TEAM
     OR WORK IN A DEPARTMENT AT ANY OFFICER LEVEL, EARN A SECOND APTITUDE AWARD,
     ACT AS CADET OFFICER-IN-CHARGE FOR A TRIP OR EVENT, HAVE A GRADE OF "B" OR ABOVE IN
     THE NAVAL SCIENCE CLASS ON THE MOST RECENT REPORT CARD.


SUBMIT A MEMORANDUM TO THE SNSI, VIA THE NSI AND CADET CHAIN OF COMMAND REQUESTING
PROMOTION TO LIEUTENANT JUNIOR GRADE. THE MEMORANDUM SHALL BE TYPED AND SHALL
FOLLOW THE FORMAT SHOWN AT THE END OF THIS SECTION.


PASS A PROMOTION BOARD EXAMINATION, ATTENDED BY SENIOR CADET STAFF AND THE SNSI/NSI.
BOARD PROCEDURES ARE DETAILED AT THE END OF THIS SECTION.


                                        PROMOTION BOARD INFORMATION


Purpose. The purpose of the Promotion Board is to determine a candidate's readiness for promotion to the ranks of Cadet Ensign
and Cadet Lieutenant Junior Grade.


Composition. The board is composed of the Cadet Commander, Cadet Executive Officer, NS-4 Department Heads, Command



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                                                                                      Standard Operating Procedure


M aster Chief (non-voting), SNSI and NSI (observers).


Procedure.
1. The candidate will be scheduled to appear before the board after his/her memorandum has been received and reviewed. He/she
will be advised of the date and time for the board no later than one week prior to its occurrence.


2. Candidates determined to be ineligible for the Promotion Board will be informed in writing by the Cadet Commander. The
letter shall state what the cadet must do to correct deficiencies and make himself/herself board eligible.


3. The candidate will present himself/herself to the board in an inspection-ready Service Dress Blue uniform.


4. The board will question the candidate about contributions made to the unit and personal goals for the future. The candidate can
expect to be presented with hypothetical leadership situations that will require "thinking on one's feet."


       PHYSICAL FITNESS QUALIFICATION FOR ADVANCEMENT TO PETTY OFFICER FIRST CLASS
                   Awarded when the cadet completes four of the six basic physical fitness exercises.


   Male Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-Requirement)
Pull-ups: 14-8; 15-9; 16-11; 17+ -13..........………………….....__________________________                            ______
Standing Broad Jump: 14-7’0‖; 15-7’4‖; 16-7’9‖; 17+ -8’0......___________________________                       ______
Curl-ups: 14-39; 15-41; 16-43; 17+ -45.............………….......___________________________                       ______
Push-ups: 14-24; 15-26; 16-28; 17+ -30.……………………..___________________________                                    ______
50 yard dash: 14-7.2‖; 15-7.0‖; 16-6.9‖; 17+ -6.8‖....……......____________________________                      ______
1.5 mile run: 14-15:00; 15-14:30; 16-14:00; 17+ -13:40..........____________________________                    ______



  Female Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-Requirement)
Flexed Arm Hang: 14-25‖; 15-25‖; 16-25‖; 17+ -25‖………....___________________________                             ______
Standing Broad Jump: 14-5’9‖; 15-6’0‖; 16-6’1‖; 17+ -6’2‖.....___________________________                       ______
Curl-ups: 14-34; 15-36; 16-38; 17+ -40.............………….......___________________________                       ______
Push-ups: 14-11; 15-13; 16-15; 17+ -16.……………………..___________________________                                    ______
50 yard dash: 14-8.1‖; 15-8.0‖; 16-7.9‖; 17+ -7.8‖....……......____________________________                      ______
1.5 mile run: 14-17:00; 15-16:50; 16-16:40; 17+ -16:30..........____________________________                    ______




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                            SAMPLE REQ UEST FO R PRO MO TIO N TO CPO , SCPO , ENS, AND LTJG


MEMORANDUM
(Date)
From:     (your name and rate)
T o:      Senior Naval Science Instructor
Via:      Naval Science Instructor
          Company Commander
          Company Executive Officer
          Command Master Chief (for CPO and SCPO only)
          Platoon Commander
          Platoon Executive Officer


Subj:   REQUEST FOR PROMOT ION T O CADET CHIEF PET T Y OFFICER/SENIOR CHIEF PET T Y
OFFICER/ENSIGN/LIEUT ENANT JUNIOR GRADE


1. I hereby request promotion to Cadet Chief Petty Officer/Senior Chief Petty Officer/Ensign/Lieutenant Junior Grade. T he following
information is submitted for your consideration:


           a. Qualifications: (List all ribbons and dates earned; promotions and dates earned. T his information can be found in your
cadet file with the Administrative                               Officer or Personnel Officer)


         b. Justification: (Briefly describe, in complete sentences, why you would make a good CPO/SCPO/Ensign/LT JG. Explain
what you would wish to do at this position. (Sentence structure, grammar, and spelling should be correct! It will have an impact on
your chances for promotion!)


                                                           Very respectfully,
                                                           (Sign your name)


                                          Approve              Disapprove             Initials   Date
Naval Science Instructor                     ___                   ___                _____      ____
Company Commander                                        ___                    ___              _____   ____
Company Executive Officer                    ___                   ___                _____      ____
Command Master Chief                         ___                   ___                _____      ____
Platoon Commander                                      ___                      ___              _____   ____
Platoon Executive Officer                    ___                   ___                _____      ____




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Appendix 18: Personnel Advancement Requirements (PAR) Card

                       PERSONNEL ADVANCEMENT REQUIREMENTS (Revised 15 SEP 04)


This PAR card belongs to: ______________________________________. Please return it to this cadet or a
Naval Science Instructor if found.
          It is the responsibility of the above named cadet to maintain possession of and safeguard this card. A lost
card will result in your having to pay to have a replacement card made and to requalify in those areas that you were
working on to achieve the next rank. DON’T LOSE IT!!!!
         After you have completed an item, it must be ―signed off‖ by a cadet officer or naval science instructor.
Once you have completed all requirements for advancement to the next rank, the cadet XO or CO and your naval
science instructor must indicate his concurrence with the proposed advancement. After all signatures have been
obtained for a rank, present your card to the cadet Advancement Officer for advancement to that rank.


SEAMAN APPRENTICE                                        Signature                              Date
Facing movements, saluting, attention......_____________________________________                                 ______
Flank/oblique movements, parade rest......_____________________________________                                  ______
Mark time, forward, rear march................___________________________________ __                   ______
Dress right/left, halt.................................._____________________________________          ______
EXAMINATION....................................._____________________________________                  ______
CADET CO/XO Approval…………….. _____________________ _________________                                    ______
SNSI/NSI Approval................................._____________________________________                ______


SEAMAN                                                             Signature                           Date
Side and back steps, change step.............._____________________________________                    ______
Eyes right/left, and column march………_____________________________________                              ______
Fold the National Ensign.........................._____________________________________                ______
EXAMINATION....................................._____________________________________                  ______
Two month Time in Rate complete……. _____________________________________                               ______
CADET CO/XO Approval…………….. ______________________________________                                     ______
SNSI/NSI Approval................................._____________________________________                ______


PETTY OFFICER THIRD CLASS                                Signature                              Date
Earn Participation Award............……......_____________________________________                      ______
Command a squad at unarmed drill..........._____________________________________                       ______
Handle the guidon...................................._____________________________________             ______
EXAMINATION....................................._____________________________________                  ______
Four month Time in Rate complete……. ______________________________________                             ______
CADET CO/XO Approval…………….. ______________________________________                                     ______
SNSI/NSI Approval................................._____________________________________                ______


PETTY OFFICER SECOND CLASS                                         Signature                           Date



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Manual of arms with the rifle...................._____________________________________           ______
Hold grade of C or above in NS Class.....______________________________________                              ______
Earn Exemplary Appearance Award........._____________________________________                    ______
Earn 2nd Participation Award.……........._____________________________________                    ______
Earn Community Service Award..............._____________________________________                 ______
Earn Unit Service Award......................_____________________________________               ______
EXAMINATION....................................._____________________________________            ______
Three month Time in Rate complete…. ______________________________________                       ______
CADET CO/XO Approval…………….. ______________________________________                               ______
SNSI/NSI Approval................................._____________________________________          ______


PETTY OFFICER FIRST CLASS                             Signature                           Date
Physical Fitness Award or qualification....._____________________________________                            ______
Earn Exemplary Conduct Award................_____________________________________                ______
      nd
Earn 2 Community Service Award.........._____________________________________                    ______
Earn 2nd Unit Service Award......................_____________________________________           ______
Hold grade of C or above in NS Class.....______________________________________                              ______
Conduct platoon drill without arms.........._____________________________________                ______
Conduct platoon inspection......................_____________________________________            ______
EXAMINATION....................................._____________________________________            ______
Three month Time in Rate complete…. ______________________________________                       ______
CADET CO/XO Approval…………….. ______________________________________                               ______
SNSI/NSI Approval................................._____________________________________          ______




CHIEF PETTY OFFICER                                   Signature                           Date
Manual of the Sword…………………......_____________________________________                            ______
Drill a platoon with arms..……………....._____________________________________                       ______
Earn 3rd Participation Award...........…....._____________________________________               ______
      rd
Earn 3 Unit Service Award......................._____________________________________            ______
Earn NS Outstanding Cadet Award..........._____________________________________                  ______
Hold grade of C or above in NS Class......._____________________________________                 ______
EXAMINATION....................................._____________________________________            ______
Four month Time in Rate complete……. ______________________________________                       ______
Memorandum submitted………………. ______________________________________                               ______
Cadet CO/XO Approval……………….. ______________________________________                              ______
SNSI/NSI Approval ................................_____________________________________          ______


SENIOR CHIEF PETTY OFFICER                            Signature                           Date
Hold enlisted departmental position........_____________________________________                 ______
Hold grade of C or above in NS Class......._____________________ ________________                ______



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Earn Aptitude Award.....………………...._____________________________________                           ______
      rd
Earn 3 Community Service Award..........._____________________________________                    ______
EXAMINATION....................................._____________________________________             ______
Four month Time in Rate complete……. ______________________________________                        ______
Memorandum submitted………………. ______________________________________                                ______
Cadet CO/XO Approval……………….. _____________________________________ _                              ______
SNSI/NSI Approval................................._____________________________________           ______


ENSIGN                                                Signature                            Date
Hold team or departmental CPO position.._____________________________________                                ______
Assist Cadet OIC on trip or event..…........_____________________________________                            ______
      nd
Earn 2 NS Outstanding Cadet Award......._____________________________________                                ______
Hold grade of B or above in NS Class......._____________________________________                  ______
Four months as SCPO complete………. ______________________________________                           ______
Memorandum submitted………………. ______________________________________                                ______
Cadet Promotion Board Approval…….. ______________________________________                         ______
SNSI/NSI Approval................................._____________________________________           ______


LIEUTENANT JUNIOR GRADE                               Signature                            Date
Hold team or departmental ENS position..._____________________________________                               ______
Earn 2 Aptitude Award.....…….……....____________________________ _________
      nd
                                                                                                  ______
Act as Cadet OIC on trip or event..…......._____________________________________                  ______
Hold grade of B or above in NS Class......._____________________________________                  ______
Four months as ENS complete………. ____________________________ __________                           ______
Memorandum submitted………………. ______________________________________                                ______
Cadet Promotion Board Approval…….. ______________________________________                         ______
SNSI/NSI Approval.................................______________________________ _______          ______



   Male Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-Requirement)
Pull-ups: 14-8; 15-9; 16-11; 17+ -13..........………………….....__________________________              ______
Standing Broad Jump: 14-7’0‖; 15-7’4‖; 16-7’9‖; 17+ -8’0......___________________________         ______
Curl-ups: 14-39; 15-41; 16-43; 17+ -45.............………….......___________________________         ______
Push-ups: 14-24; 15-26; 16-28; 17+ -30.……………………..___________________________                      ______
50 yard dash: 14-7.2‖; 15-7.0‖; 16-6.9‖; 17+ -6.8‖....……......____________________________        ______
1.5 mile run: 14-15:00; 15-14:30; 16-14:00; 17+ -13:40..........____________________________      ______



 Female Physical Fitness Qualification: 4 of 6 events must be completed within 2 hours time. (Age-Requirement)
Flexed Arm Hang: 14-25‖; 15-25‖; 16-25‖; 17+ -25‖………....___________________________               ______
Standing Broad Jump: 14-5’9‖; 15-6’0‖; 16-6’1‖; 17+ -6’2‖.....___________________________         ______
Curl-ups: 14-34; 15-36; 16-38; 17+ -40.............………….......___________________________         ______



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Push-ups: 14-11; 15-13; 16-15; 17+ -16.……………………..___________________________                    ______
50 yard dash: 14-8.1‖; 15-8.0‖; 16-7.9‖; 17+ -7.8‖....……......____________________________      ______
1.5 mile run: 14-17:00; 15-16:50; 16-16:40; 17+ -16:30..........____________________________    ______


Appendix 19: Physical Training Day Game Rules

Volleycross Game Rules

GAME AND HALF STARTS BY JUMP BALL.


GOALS SHALL BE EQUAL IN SIZE.


A CREASE SIZE AROUND THE GOAL WILL BE DETERMINED BY THE REF.


NO MORE THAN TWO GOALIES IN THE CREASE AT ONE TIME.


CREASE VIOLATION BY THE OFFENSE WILL RESULT IN CHANGE OF POSSESSION.
CREASE VIOLATION BY THE DEFENSE WILL RESULT IN A PENALTY SHOT.


ONE HAND TAG STOPS A RUNNER. RUNNER CAN TAKE NO MORE THAN THREE
STEPS AFTER TAG.


PLAYER MUST BE GIVEN ROOM (ARM’S LENGTH) TO THROW.


IF BALL GOES BEHIND NET, GOALIE CAN PUNT IT OUT.


FOR SCORE, BALL MUST CROSS PLANE OF THE GOAL, BETWEEN THE VERTICAL
EXTENSIONS OF THE END OF GOAL MARKERS. BALL MUST ENTER THE PLANE OF
THE GOAL NO HIGHER THAN THE STANDING VERTICAL REACH OF THE TALLEST
GOALIE (REF’S DISCRETION).


OUT OF BOUNDS IS AT THE REF’S DISCRETION. A BALL CARRIED OUT OF BOUNDS
WILL BE CALLED BACK WITH NO CHANGE OF POSSESSION. IF BALL IS THROWN
OUT OF BOUNDS, POSSESSION WILL CHANGE.


DANGEROUS PLAYS (INTENTIONAL KNOCKDOWNS/PUSHDOWNS): RESULT IN
PENALTY BOX FOR OFFENDER (UP TO 5 MINUTES) AND PENALTY SHOT.



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PENALTY SHOT: DISTANCE AND NUMBER OF GOALIES (UP TO TWO) AT REF’S
DISCRETION (DEPENDS ON SIZE OF GOAL).




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                                                Standard Operating Procedure



Lacrosse Game Rules


  1. NO STICK CHECKS

  2. NO BLIND PICKS

  3. NO PLAYER IN THE CREASE EXCEPT FOR THE GOALIE. ―IN THE CREASE‖ IS
     DEFINED AS ANY PART OF THE BODY TOUCHING THE GROUND INSIDE THE
     LINE OF THE CREASE. THIS INCLUDES A FOLLOW-THROUGH STEP AFTER A
     SHOT ON GOAL.


  4. NO HANDLING THE BALL OR KICKING THE BALL EXCEPT FOR THE GOALIE
     (IN THE CREASE)


  5. NO COVERING THE BALL EXCEPT FOR THE GOALIE (IN THE CREASE)


  6. ―HOLDING OFF‖ AND/OR ―DRIVING‖ AN OPPONENT IS OK AS LONG AS BOTH
     HANDS ARE ON THE STICK AND THE ARMS ARE NOT EXTENDED AFTER
     CONTACT HAS BEEN MADE.


  7. WARDING IS ALLOWED


  8. ALL SHOTS MUST BE DOWN AT THE GOAL


  9. CLOSEST PLAYER TO THE BALL AT THE TIME IT GOES OUT OF BOUNDS GETS
     POSSESSION


  10. PLAY STARTS AT THE BEGINNING AND HALF WITH A TOSS-IN


  11. PENALTIES NEAR THE GOAL RESULT IN A FREE-POSITION SHOT WITH THE
      OFFENDER 10 FEET BEHIND THE SHOOTER


  12. PENALTIES AWAY FROM THE GOAL RESULT IN THE OFFENDER 10 FEET
      BEHIND THE PLAYER WHO WAS FOULED


  13. GOALIES MAY LEAVE THE CREASE, PLAY IN THE FIELD, SHOOT AND SCORE.


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        IF THE GOALIE LEAVES THE CREASE, ANOTHER PLAYER MAY ACT AS GOALIE.

    Red Ball Game Rules
To be added.




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                                                                Standard Operating Procedure



Appendix 20: New Cadet Introduction Course (NCIC) SOP

    NEW CADET INTRODUCTION COURSE
                (NCIC)

   I.      Staff Requirements
   II.     Recruit Requirements
   III.    NCIC Objectives
   IV.     PT
   V.      Instructional Periods
   VI.     Top Squad Procedures
   VII.    Daily Schedule
   VIII.   Disciplinary Procedures
   IX.     Standard Events & Uniform Guide



STAFF:


           1. Staff members to be selected by application only: Senior Squad Leaders (SSL),
              Assistant Squad Leaders (ASL), Senior Staff, Corpsman
           2. Staff Uniform:
                   a. HHS NJROTC Ballcap (with rank/rate insignia)
                   b. NCIC ‘Staff’ Shirt (with rank/rate insignia,nametag)
                   c. White undershirt, optional
                   d. Khaki shorts
                   e. Belt, brown or black
                   f. White athletic socks
                   g. Sneakers/athletic shoes
                   h. Regulation Navy haircut
           3. Senior Squad Leader Uniform:
                   a. HHS NJROTC Ballcap (with rank/rate insignia)
                   b. NCIC ‘Staff’ Shirt (with rank/rate insignia,nametag)
                   c. White undershirt, optional
                   d. BDU Pants with highly polished black boots
                   e. Belt, khaki for CPO and higher, black for enlisted
                   f. White athletic socks
                   g. Khaki shorts with sneakers/athletic shoes
                   h. Regulation Navy haircut
           4. Senior staff to referee/judge all competitive events, and keep a
              running Top Squad point total on the NS-1 room blackboard
           5. Senior Squad Leaders must be members of the Drill Team
           6. All Staff must attend Staff Brief on 20 August, 2004
           7. Senior Squad Leaders are directly responsible for all recruit
              training, motivation, and discipline. Senior Squad Leaders must




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                                                                 Standard Operating Procedure


               promote a disciplined appearance at all times. This includes
               bearing, personal appearance, and actions.
            8. Senior Squad Leaders to have Flag Raising and Lowering duties
               first day of NCIC.
            9. Corpsman will be present during all PT sessions, Volleycross
               games, and during the PFT. Staff members not directly assigned to
               a squad will have duties throughout the day which may include
               administrative duties and assisting Senior Squad Leaders at the
               SSLs’ discretion and under his/her supervision. These cadets will
               be instrumental in keeping positive motivation in the recruits,
               and ensuring all disciplinary problems are immediately brought to
               the attention of the SSL. Staff members not assigned to a squad
               ARE NOT to take care of disciplinary problems on their own.



RECRUITS:


   1. Recruit Uniform:
         a. White T-shirt (until issued NCIC „Cadet‟ shirt)
         b. Ash NCIC „Cadet‟ shirt (once issued)(temporary nametag)
         c. White undershirt, optional
         d. Sports bra for females (recommended)
         e. Athletic shorts (until issued PT shorts)
         f. White athletic socks
         g. Athletic shoes
         h. Regulation Navy haircut no later than Wednesday

   2. Recruits are to bring water. Gatorade or other sports drinks are not authorized. If a recruit
      does not bring water, or brings something other than water, they will have to share their
      squad mates‟ water. This is just “passing the buck” and means others are being
      inconvenienced for one recruit‟s failure to follow instructions.
   3. ALL male recruits are to have a regulation Navy haircut no later than flag -raising on
      Wednesday.


NCIC OBJECTIVES:

   1. The Naval Junior ROTC is a special program – one of self development and opportunity for
      young men and women who are to become leaders in the next generation. Cadets enrolled
      in the NCIC program will engage in a challenging course of study and learning, with the
      principal goal of developing citizenship, leadership, teamwork, and high standards of
      personal appearance.
   2. During NCIC, cadets will:
           a. Learn the ethics and ceremonies regarding the American Flag
           b. Engage in NJROTC physical fitness periods
           c. Learn basic, unarmed military drill
           d. Compete in a teambuilding game unique to Herndon NJROTC



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           e. Participate in several instructional periods, including Military Customs and
              Courtesies and Chain of Command
           f. Participate in a community service project
           g. Compete with their squad in a drill competition similar to a drill meet that a Varsity
              Drill Team would compete in
           h. Learn the correct way to wear the various NJROTC uniforms
           i. Learn to correctly polish both shoes and brass for uniform wear
           j. Build self-confidence, teamwork, and leadership skills




PT:

      1.           PT will be conducted in a Boot-Camp “box” formation with ASLs making up one
                   side of the box, and recruits making up the other three sides.
      2.           PT will be held on the field in front of the school
      3.           Assistant Squad Leaders will conduct PT. They will announce the exercise, and
                   count the cadence. Recruits will count the repetitions. Senior Squad Leaders will
                   ensure that recruits are performing exercises correctly, as well as ensuring all
                   cadets are within their physical limits.
      4.           PT may include, but is not limited to, the following exercises:
              a.   Side-straddle Hops
              b.   Pushups
              c.   Situps/Crunches
              d.   Arm circles
              e.   Leg Lifts
              f.   Mountain Climbers
              g.   Overhead Pushups (“Air Force” Pushups)
              h.   Cherry Pickers
              i.   12-count Modified Body Builders
              j.   Platoon Run
      5.           PT will end with a platoon run. The number of recruits attending NCIC may
                   result in the formation of two platoons for this run. The run will be in cadence
                   with a steady stream of jodies. The staff member leading the platoon run (if not
                   around track) should make it a point to vary the route every day.
      6.           Staff members are to ensure that every recruit understands the concept of a
                   TTO and is not afraid to call a TTO if he or she feels unsafe or observes
                   anything unsafe during the period of PT.
      7.           No PT will be conducted by any cadet until the SNSI has reviewed medical forms
                   and cleared them for PT, making modifications as necessary.
      8.           There will be Staff members designated during every run to monitor, encourage,
                   and escort if necessary any stragglers on the run.


INSTRUCTIONAL PERIODS:


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                                                                 Standard Operating Procedure



  1. Classes will be held for the whole NCIC, not single squads
  2. Each class will have one instructor, and that instructor will have prepared a lesson outline
     and test beforehand, which will be submitted to the OIC the day before the lesson.
  3. The following is a list of classes and instructors:
         a. Military Customs and Courtesy – Ward
         b. Shoe/Brass Care – Erickson
         c. Uniform Wear and Care – Wallace
         d. Orders to the Sentry – Frost
         e. Chain of Command – Power
         f. Rank Structure - Lawson
  4. Each class will end with a test, with every correct answer resulting in two points towards
     the Top Squad score. The Shoe/Brass Care lesson will be an exce ption to this. The
     instructor will grade the shoes and/or brass at the end of the lesson and will give a grade to
     each recruit on a scale of 0-5 points for shoes, and 0-5 for brass.
  5. The Military Customs and Courtesy lesson may result in shorter or no Volle ycross time that
     day
  6. The Uniform Wear and Care lesson may result in shorter or no Volleycross time that day
  7. The Orders to the Sentry lesson should include all 11 orders
  8. The Chain of Command lesson will cover USN and HHS chains of command.
  9. The Rank Structure lesson will cover all rates/ranks, and touch on chain of command and
     advancement.



TOP SQUAD PROCEDURES:


 1. A running point total will be kept on the NS-1 room blackboard at all times by the Senior
    Staff
 2. Points may be accumulated in the following ways:
          a. Correct answer on test                2 points, Cadet
          b. Situp                                 1 point, Cadet
          c. Pushup                                2 points, Cadet
          d. Complete run                   20 points, Cadet
          e. Volleycross win                       50 points, Squad
          f. Knockout 3 rd place                   10 points, Cadet
          g. Knockout 2 nd place                   15 points, Cadet
                          st
          h. Knockout 1 place                      20 points, Cadet
          i. Drill                  0, 100, 200, etc. points, Squad
          j. Inspection             0, 100, 200, etc. points, Squad
          k. Master Chief’s Award                  100 points, Cadet
          l. Gold Lamp Award                       100 points, Cadet

 3. The Master Chief‟s Award will be awarded by the MCPO to the recruit who, as rev iewed by a
    committee of Senior Staff, has the highest level of motivation throughout NCIC.



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 4. The Gold Lamp Award will be awarded to the recruit who has the highest test score average
    throughout NCIC.
 5. The overall Top Squad will be the squad with the highest total of points at the end of NCIC.
    The Top Squad will be awarded a display ribbon.
 6. These point totals may have to be revised.
 7. All recruits who complete the NCIC program with no unexcused absences will be awarded a
    Participation Ribbon. Recruits will have the opportunity to earn the Physical Fitness Ribbon
    and advance to Seaman Apprentice during NCIC.
 8. Staff members who complete five days of NCIC with no unexcused absences will be awarded
    a Participation Ribbon and a Unit Service Ribbon. Staff members will have the opportunity
    to earn the Physical Fitness Ribbon during NCIC.



DAILY SCHEDULE:

MONDAY:
0730 Staff Muster
0800 Recruits Fall In (SNSI/Booster Club Brief)
0810 Flag Raising Ceremony/Summer Promotions
0815 Recruits Muster
0820 Introduction to Staff/Squad Assignments
0830 PT
0900 Drill/Uniform & Textbook Issue
1130 Military Customs & Courtesies Lesson
1230 Knockout
1245 Point Totaling
1255 Closing Formation
1300 Dismiss Recruits
1300 1 st Squad Flag Training
1310 Dismiss 1 st Squad
1320 Staff Feedback/Heads-Up Brief
?    Dismiss Staff

TUESDAY:
0730 Staff Muster
0800 Recruits Fall In
0805 Flag Raising Ceremony
0810 Recruits Muster
0815 Innovative/Teambuilding PT
0915 Drill
1000 Uniform Wear & Care Lesson
1100 Intro to Volleycross
1115 Drill/Volleycross
1215 Q&A Period
1230 Knockout



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                                                     Standard Operating Procedure


1245   Point Totaling
1255   Closing Formation
1300   Dismiss Recruits
1300   2 nd Squad Flag Training
1310   Dismiss 2 nd Squad
1320   Staff Feedback/Heads-Up Brief
?      Dismiss Staff

WEDNESDAY:
0730 Staff Muster
0800 Recruits Fall In
0805 Flag Raising Ceremony
0810 Recruits Muster
0815 Intro to PFT/Stretching
0830 PFT
0930 Break
0945 Orders to the Sentry Lesson
1030 Drill/Volleycross
1145 Shoe & Brass Lesson
1230 Knockout
1245 Point Totaling
1255 Closing Formation
1300 Dismiss Recruits
1300 3 rd Squad Flag Training
1310 Dismiss 3 rd Squad
1320 Staff Feedback/Heads-Up Brief
?    Dismiss Staff

THURSDAY:
0730 Staff Muster
0800 Recruits Fall In
0805 Flag Raising Ceremony
0810 Recruits Muster
0815 PT & Volleycross Tournament
0920 Highway Cleanup Brief
0945 Highway Cleanup
1145 Chain of Command Lesson
1230 Purpose of Chain of Command Lecture
1245 BBQ
1345 Point Totaling
1355 Closing Formation
1400 Dismiss Recruits
1400 4 th Squad Flag Training
1410 Dismiss 4 th Squad
1420 Staff Feedback/Heads-Up Brief
?    Dismiss Staff



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                                                                 Standard Operating Procedure


FRIDAY – UNIFORM DAY:
0730 Staff Muster
0800 Recruits Fall In
0805 Flag Raising Ceremony
0810 Recruits Muster
0820 Seaman Apprentice Exam
0835 Drill
1000 Academic Test
1045 Drill Card/Inspection
1045 Drill Card/Inspection
1145 Knockout
1200 Graduation Brief
1215 Graduation Practice
1230 Graduation
1300 Dismiss Cadets


SATURDAY:
0900-1500 NCIC Car Wash (NCIC Cadets and Staff)



DISCIPLINARY PROCEDURES:

   1. Disciplinary procedures for minor infractions are as follows:
         a. First Offense: SSL/ASL calls TTO and removes recruit from others. Verbally counsel
              recruit on what the infraction was and the consequences for a repeat offense.
         b. Second Offense: SSL/ASL calls TTO and removes recruit from others. Administer up
              to 10 two-count pushups or 10 four-count side-straddle hops in cadence,
              completing the exercise with the recruit (pushups eye to eye, side-straddle hops face
              to face).
         c. Third Offense: SSL/ASL calls TTO and takes recruit to COINC for verbal
              counseling
         d. Fourth and subsequent offenses: SSL/ASL calls TTO a nd SSL/COINC take recruit to
              SGTMAJ Green or CDR Cassara. If verbal counseling by instructor remains
              ineffective, recruit will be removed from NCIC.

   2. Disciplinary procedures for major infractions:
         a. SSL/ASL immediately declare TTO and accompany recruit and COINC to SGTMAJ
              Green or CDR Cassara.

   3. Minor infractions are as follows:
         a. Failure to obey orders/refusal to participate
         b. Disrespect to Staff or fellow recruits
         c. Foul language
         d. Poor attitude



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           e. Failure to perform to potential (SSL/ASL use caution if using this reason)
           f. AWOL

   4. Major infractions are as follows:
         a. Fighting or any kind of physical/verbal altercation with staff or fellow recruits
         b. Cheating
         c. Gross disrespect
         d. Mutiny
         e. Failure to obtain a Navy Regulation haircut by Wednesday.

   5. SSL may administer group discipline to his/her squad for non-performance. The procedure
      for group discipline shall be as follows:
          a. SSL calls TTO. Verbally counsel the squad regarding expectations and the squad‟s
             failure to meet them
          b. If behavior continues, SSL calls TTO. SSL administers up to 10 two-count pushups
             or 10 four-count side-straddle hops in cadence. SSL/ASL shall perform the exercise
             with the squad, leaving at least one ASL to observe and ensure the squad is
             performing the exercise properly.
          c. If behavior continues, SSL declares TTO and brings squad into a classroom for
             COINC to address and verbally counsel.
          d. SSLs must exercise caution and not use this technique to excess – at a certain point
             it will be come less and less effective.

       6. Any disciplinary problem involving Staff members will be handled by the XO, CO, NSI,
       and SNSI, in that order.



STANDARD EVENTS & UNIFORM GUIDE:

Standard Events & Event Uniform:
       1. Formations             All Hands, NCIC Uniform
       2. PT                     Red Shirts & Corpsman, PT Uniform
       3. Drill                  Red Shirts, NCIC Uniform
       4. Lesson                 Instructor, NCIC Uniform
       5. Knockout               All Hands, NCIC Uniform
       6. Volleycross            All Hands needed, NCIC Uniform
       7. PFT                    All Hands needed, NCIC Uniform
       8. Highway Cleanup All Hands needed, NCIC Uniform
       9. Friday‟s Events All Hands, Ceremonial Summer Blue


Uniform Guide:

NCIC Uniform: This uniform is the job-distinctive uniform listed under the “STAFF” section of this
document. This uniform is to look squared away at all times.



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PT Uniform: This uniform consists of the job-distinctive shirt, along with PT shorts and shoes. Shirt
is to be tucked in to the shorts at all times.

Ceremonial Summer Blue: This uniform consists of the white shirt and black pants, combination
cover for CPO and higher (garrison cover for enlisted), all medals, cords, and ribbons. No
Corfams. Shirt stays are not required, but are highly recommended.




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Appendix 21: Method for Selection of Senior Leadership Positions

1. The Unit Leadership Board is held annually each spring to make recommendations to the SNSI/NSI regarding
those cadets who should fill senior leadership positions for the first set, defined as late May through the first
semester of the following year. The board is comprised of senior staff members; the SNSI and NSI sit in as observers.
Questions are asked of each candidate that appears before the board. The answers to these questions are combined
with proven past performance to determine which cadets will be recommended to fill the next chain of command, or
―slate.‖ The second set leadership (second semester) slate is determined by the SNSI/NSI based on the results of the
Unit Leadership Board and observations made of all candidates throughout the first set.


2. All rising NS-4 cadets are required to appear before the board. Failure of a rising NS-4 to appear before the board
indicates his/her intention to not return to the unit the following year. All other candidates appear on a voluntary
basis or by invitation. Candidates shall appear in an inspection -ready uniform appropriate for the season.


3. Factors that the board looks at include:
             –    Leadership. Do you consistently set the example for others to follow? (Uniform wear, behavior,
                  self-discipline, personal responsibility, etc.) Do you correct others when you see that something is
                  not right? Do you take charge without direction?
             –    Followership. Do you take orders willingly and carry out those orders to the best of your ability?
                  Do you support the leadership in public and make suggestions for improvement when asked or
                  when you need to? Do you ask questions if you don’t understand the assigned task? Can you
                  take constructive criticism?
             –    Participation. Have you been an active member of the unit? Have you tried to integrate
                  participation in unit activities with your other interests in and outside of school?
             –    Work Ethic. Do you complete your school work on time? When given tasks to do, do you get the
                  job done well and on time? Are you doing well in your other classes?
             –    Initiative. Do you volunteer to take on tasks when asked or before you are asked?
             –    Innovation. Do you look for ways to improve the unit and yourself? Do you implement the idea
                  when it is approved?
             –    Follow Through. Do you see a task through to completion or must you be reminded to finish
                  everything involved, including administrative details.
             –    Taking Care of the Troops. Do you ensure that the cadets below you are properly trained for the
                  tasks expected of them? Do you make every effort to help them succeed both in the unit and
                  otherwise? Do you ensure that they receive proper recognition for their efforts through PAO
                  articles, awards, etc?
             –    Time devoted to unit. Do you spend time in the unit before or after school? During lunch?
             –    Performance. Do you have a job in the unit? How have you performed that job? If you have
                  people working for you, how are they performing their jobs?


4. Selections are normally announced within two weeks of the completion of the board. This is designed to allow for
adequate rehearsal time prior to the change of command ceremony and to facilitate a thorough passdown between
the outgoing and incoming leadership.


Appendix 22: Method of Computation for Annual NJROTC Awards


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NAVAL SCIENCE 1, 2, 3, AND 4 OUTSTANDING CADETS
The Naval Science Outstanding Cadet awards are presented to cadets in Naval Science 1, 2, 3, and 4
using the following factors:
        1. NJROTC class grade.
        2. Number of NJROTC events participated in during the school year.
        3. Number of NJROTC-sponsored community service hours completed during the school
        year.
        4. Conduct.


APTITUDE AWARD
The Aptitude Award is the third highest ribbon that can be awarded at the unit level. It is presented to
those cadets who demonstrate and exceptional military aptitude and dedication to the NJROTC
program. The factors that are considered are:
    1. NJROTC class grade.
    2. Number of advancements/promotions earned (permanent) during the school year.
    3. Number of ribbons/medal awards earned during the school year.
    4. Physical Fitness Evaluation (PFE) grade average.
    5. Conduct.


HONOR CADET AWARD
The Honor Cadet Award is the second highest ribbon that can be awarded at the unit level. It is
presented to one cadet in each year group with the highest overall academic achievement (GPA) in
school, including the naval science course.


DISTINGUISHED CADET AWARD
The Distinguished Cadet Award is the highest ribbon that can be awarded at the unit level. It is
presented to one cadet in each year group using the following factors for computation:
        1. Overall academic grade point average (GPA) from the first, second, and third quarters and
fourth quarter interim.
        2. Aptitude computation grade.
        3. Outstanding cadet computation grade.




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Appendix 23: Physical Fitness Testing Procedure

Ref:    (a) NAVEDTRA 37116-D, Cadet Field Manual
        (b) CNETINST 1533. 9 Series, Regulations Governing the Administration of the NJROTC

1. Purpose. The NJROTC Physical Fitness Test (PFT) is administered twice annually (normally in the
fall and spring) as a means to promote physical fitness and to qualify cadets for the awarding of the
Physical Fitness Ribbon. References (a) and (b) are the governing directives for the administration of the
PFT. This Letter of Instruction (LOI) sets forth the local procedures to be followed during the planning,
execution, and post-execution phases of the PFT and is meant to supplement that information found in
references (a) and (b).

2. Goals. The goal of administering the PFT is to provide a safe environment in which each cadet may
demonstrate his or her full physical fitness potential. The results of the PFT will be used only to determine
the eligibility for awarding of the Physical Fitness Ribbon. The results of the PFT will not be used to
determine the course grade awarded. Participation in the event, however, may be used in the computation
for the course grade. It is expected that every cadet try his or her best to perform the PFT unless
specifically forbidden to do so in writing by parental or medical authority direction. Individual results will
be recorded in the cadet’s personnel record (JUMS) to facilitate progression tracking.

3. Individual Duties.

        a. The Naval Science Instructor (SNSI) will:

                (1) Screen individual Standard Release Forms for all participants.

                         (a) Identify those cadets who will be excused from the activity due to medical
                         reasons.

                         (b) Identify those cadets who require the physical possession of asthma pump
                         inhalers during the conduct of the PFT.

                (2) Coordinate the activity with the following school officials:

                         (a) Physical Education Department Chair for use of facilities.

                         (b) Health Clinic personnel for updates on conditions that would pose a
                         respiratory hazard to participants and to ensure that they will be available to
                         respond to an emergency during the event.




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                                                                       Standard Operating Procedure


               (3) Ensure that the unit's Pre-Mishap Plan is up to date and available for use in an
               emergency.

               (4) Ensure that the activity is supervised by the SNSI or NSI and that supervisors are
               provided with enough cadet assistance to enable them to closely monitor the status of
               participants without distraction.

               (5) Provide the activity supervisor with a reliable and rapid means of communication with
               the Health Clinic to facilitate emergency response.

       b. The Event Supervisor (SNSI or NSI) will:

               (1) Reiterate the goals of the program to the event participants. Explain the purpose of
               and proper use of a Training Time Out (TTO).

               (2) Positively (visually) confirm that those cadets who have been so identified have in
               their physical possession an asthma pump inhaler.

               (3) Ensure that the participants are properly warmed-up prior to the commencement of
               the activity.

               (4) Closely monitor the participants during the PFT. Discontinue the activity for any
               individual who shows signs of respiratory or other unusual distress. Transport any such
               individual to the Health Clinic or call for Health Clinic assistance as appropriate. Err to
               the side of caution.

               (5) Monitor the performance of the PFT activities to ensure compliance with proper
               procedures. Ensure that the results are recorded on a roster.

               (6) Terminate the activity should conditions dictate doing so (rain, temperature/humidity in
               excess of predicted, lightning in the vicinity, etc.).

       c. The Cadet PT Team Commander will:

               (1) Ensure that cadet PFT performance data is recorded in the cadet's personnel record
               (JUMS).

       d. The Cadet Awards Officer will:

(1) Ensure that cadets who meet the requirements for awarding of the Physical Fitness Ribbon are so
recognized in a timely manner.


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Appendix 24: Team Attendance Policy

I have read, understand, and will comply with the attendance policy stated below.

Cadet Name: ___________________________________                      Date: ____________________

Cadet Signature: _______________________                       Parent Signature:
__________________________

1. General. Cadets and instructors have very busy schedules and the time allotted for practices is often
the minimum required to ensure a successful season. Therefore, consistent attendance at practices and
competitive events is required by all members of all NJROTC teams.

2. Policy. The following attendance policy is in effect as of the date on the signature block shown above.
         a. One unexcused absence from practice will result in the loss of any and all ―starting‖ positions
for the next competitive event. The cadet will still be required to attend all practices leading up to that
event and will be required to travel to the event, if directed to do so by the team coach (SNSI/NSI). The
participation of that cadet in that event should be as an observer only; however, that status may be
changed at the discretion of the team coach.
         b. Two unexcused absences from practice will result in that cadet not being allowed to
participate in or travel to the next competitive event. The cadet will still be required to attend all practices
leading up to that event.
        c. Three unexcused absences from practice will result in that cadet’s dismissal from the team.
        d. One unexcused absence from a competitive event will result in that cadet’s dismissal from
the team.
       e. Three unexcused tardies (a tardy is more than five minutes late) will equate to one
unexcused absence.

3. Excused Absences. An absence is considered to be excused only upon presentation of a note, e-mail,
or phone call from a parent, teacher, or other coach. It is the cadet’s responsibility to ensure that the
communication is received by the team coach within two school days of the absence. Absences will be
excused when they are due to illness, conflict with another sport or activity, teacher tutoring or makeup
school-work session, family vacation or travel, or parent-requested relief due to academic problems.
Cadets are expected to anticipate future schedule conflicts and bring them to the attention of the team
coach as soon as they are known. In most cases, a resolution to the conflict can be worked out.

4. Unexcused Absences. Absences due to a failure to obtain a ride to practice, over-sleeping, not
knowing the practice schedule, work, etc., will not be excused. Absences due to a failure to provide
completed tutoring logs (when required) at the proper time before practice (usually Mondays) are
unexcused.


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5. Musters. The team commander will ensure that an accurate muster is taken at each practice and
competitive event. The muster sheet will contain the following entries and there will be an entry next to
each cadet’s name: P = present, A = absent, T = tardy, X = cadet not required to be at that practice (i.e.,
practice that day is only for those on the Unarmed Exhibition Team, therefore, only those cadets in that
event must attend the practice). It is the responsibility of the cadet to ensure that their late arrival is
changed on the muster sheet from an ―A‖ to a ―T.‖ The team coach will update the muster sheet to
indicate whether an absence or tardy is excused or unexcused by adding an ―E‖ or ―U‖ to the ―A‖ already
present on the muster sheet. The team coach (and only the team coach) will make that determination
upon receipt (or non-receipt) of a valid excuse note, e-mail, or phone call.

6. Team commanders, in consultation with the team coaches, will produce practice schedules. Practice
schedules will be posted as far in advance as possible. Schedules will be posted on the team boards on the
quarterdeck and on the website. To the maximum extent possible, a copy of the practice schedule shall be
given to each team member.

7. The following notice will be given to the cadet upon each of the situations shown below. The team
coach will maintain the returned (signed) copy for the duration of the team’s season.
--------------------------------------------------------------------------------------------------------------------
Date: ___________________________


To: Cadet ___________________________________


Team: _______________________


You are hereby notified that you have been charged with (check one or more as appropriate):


_____ An unexcused tardy. This is your ______ (number) unexcused tardy this season.


_____ Your first unexcused absence from practice. You have lost any and all ―starting‖ positions for the next
competitive event. You are still required to attend all practices leading up to that event and are required to travel to
the event, if directed to do so by the team coach (SNSI/NSI). Your participation in that event will be as an observer
only; however, that status may be changed at the discretion of the team coach.


_____ Your second unexcused absence from practice. You are not allowed to participate in or travel to the next
competitive event. You are still required to attend all practices leading up to that event.


_____ Your third and final unexcused absence from practice. You are hereby dismissed from the team.


_____ One unexcused absence from a competitive event. You are hereby dismissed from the team.


Signed: ____________________________________ SNSI/NSI
                  ____________________________________ Cadet




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                                                    Standard Operating Procedure


      ____________________________________ Parent


RETURN THIS FORM (SIGNED) WITHIN 2 SCHOOL DAYS TO
                   THE SNSI/NSI




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