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Job Description – Finance Director

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					Job Description – Finance Director
Responsible to: Chairman/Board
Responsible for: Volunteer accountant, Book-keeper
Contacts: Bank, auditor, SWCHS, TIC, plus above


Purpose of role:
This is a voluntary Board role with some operational responsibilities relating to finance.
The finance director is responsible for the strategic direction and long-term financial
viability of the charity and for the provision of finance services to the charity. The Finance
Director sits on the Board and Management Committee. The role takes approximately 6
hours per week to perform and can be undertaken at home with occasional daytime and
evening meetings in Saffron Walden. The role provides an opportunity to work with a
lively, energetic and professional team, to connect with the local community and to really
make the difference to a small but dynamic charity.


Duties as a Director and Trustee:
1.    Ensure that the organisation complies with its governing documents, charity and
      company law, and other relevant legislation or regulations.
2.    Ensure that the organisation pursues its objects as defined in its governing
      document.
3.    Ensure that the organisation applies its resources exclusively in pursuance of its
      objects.
4.    Give firm strategic direction to the organisation, setting overall policy, defining
      goals, setting targets and evaluating performance against agreed targets.
5.    Safeguard the good name and ethos of the organisation.
6.    Where appropriate serve on sub-committees of the board.


Duties as Finance Director:
1.    Guide and advise the board in the approval of budgets and accounts, in
      accordance with the framework and rules provided by the Charity Commission, the
      Companies Act and the Statement of Recommended Practice: Accounting and
      Reporting by Charities.
2.    Keep the board informed about its financial duties and responsibilities.
3.    Advise the trustees and staff on the financial implications of the organisation’s
      strategic plan and key assumptions included in the annual budget.
4.    Confirm that the financial resources of the organisation meet its present and future
      needs and that there are appropriate reserves and investment policies.
5.    Understand the accounting procedures and key internal controls to be able to
      assure the board that the charity’s financial integrity is sound.
6.    Ensure that the accounts are independently examined.
7.    Formally present the accounts at the annual general meeting, drawing attention to
      the important points.
8.    Coordinate with the volunteer accountant to ensure timely provision of accounts.
9.    Manage the bookkeeper answering any queries.
10. Take responsibility for relationship between the Independent Examiner, the bank
      manager, card processing companies (Barclays and Secpay) and Saffron Screen.
Key tasks:
1.    Prepare annual budget and present to the Management Committee and Board.
2.    Review quarterly management accounts (prepared by volunteer accountant) and
      present to the Management Committee and Board.
3.    Monitor payroll costs against the budget on a monthly basis.
4.    Monitor income and distributors’ costs against the budget on a monthly basis.
5.    Prepare ad hoc financial analysis to inform Board decisions (eg 5-10 year financial
      plan looking at impact of alternative content and additional staff)
6.    Review annual statutory accounts (prepared by volunteer accountant) ensuring that
      they comply with Companies Act and the Charity SORP; ensure that cost
      allocations and reserves are correct and collect information on volunteer hours.
7.    With the Chairman, prepare the Trustees’ Annual Report
8.    Help volunteer accountant prepare file to be submitted to the Independent
      Examiner.
9.    Review, approve and process occasional credit card refunds using the SecPay
      system
10.   Each quarter, review bookings in SAGE accounting system to ensure that items
      have been booked to the correct accounts
11.   Each week, approve payments before they are sent to book-keeper for payment


Person Specification
1.   Previous financial management experience
2.   Qualified accountant
3.   Bring financial and commercial strength to the charity
4.   Bring best practice to the charity
5.   Questioning mind
6.   Friendly, positive, ‘can-do’ attitude
7.   Enthusiasm/interest in films/film industry
8.   Able to operate independently with a high degree of autonomy, taking the initiative
     to deal with issues.
9.   Excellent communicator and team player
10. Competent IT skills eg MS Office, SAGE


If you are interested in this role please send you CV to Nicola Robert:
nicola.young@dial.pipex.com