TABLE OF CONTENTS PREFACE CHAPTER INTRODUCTION CHAPTER FACILITIES

							                                              TABLE OF CONTENTS


PREFACE

CHAPTER 1 INTRODUCTION

CHAPTER 2 FACILITIES PLANNING

                     A.                                     s
                             How to Determine the Agency’ Overall Facilities Needs
                     B.                                 s
                             How to Meet the Agency’ Needs: Exploring Options
                     C.      The Annual Facilities Statement
                     D.      How to Plan for a Facility
                     E.      How to Prepare the Facility Plan

CHAPTER 3 ACQUISITION AND MANAGEMENT OF LEASES

                     A. The Role of DCAM and the Agency: An Overview
                     B. The DCAM-Procured Lease
                     C. The Agency-Procured Lease

CHAPTER 4 STANDARDS FOR FACILITIES PLANNING

                     A. Commonwealth Standards
                        • Purpose of Standards
                        • Location
                        • Space Allocation
                        • Tenant Improvements
                        • Building Conditions
                        • Landlord Services
                        • Special Planning Issues

                     B. How to Prepare the Schematic Space Plan
                        • Review the Agency’ Space Requirements
                                               s
                        • Identify Important Characteristics of the Lease Space
                        • Establish Adjacency Requirements
                        • Generate Zone Diagram Alternatives
                        • Prepare the Schematic Space Plan

                     C. Standard Forms for Acquisition of Leased Space
                        • Sample Format, Annual Facilities Statement
                        • Real Property Leasing; Forms and Instructions to Assist in the Acquisition of
                            Leased Space: APL
                        • Real Property Leasing; Forms and Instructions to Assist in the Acquisition of
                            Leased Space: DPL




Last issued September 2000
                     D. Standard Forms of Request for Proposals; Advertising and Notice Requirements
                        • Instructions for Preparation of the Request for Proposals (RFP) for Agency-
                            Procured Lease (APL)
                        • Form Request for Proposals (APL)
                        • Form Request for Proposals (DPL)
                        • Statutory Advertising and Notice Requirements for the Acquisition of Leased
                            Space
                        • Acquisition of Leased Space with Reduced Advertising Requirements

                     E. Procedures for Acquisition of a New Lease or Lease Amendment
                        • Acquisition of Leased Space: Delegation of Authority
                        • Leases that May be Delegated
                        • How to Request Delegation of Authority
                        • How to Obtain DCAM Approval of a Lease Transaction
                        • Agency Responsibility for Informing DCAM of Changes
                        • Agency Responsibility for Record-Keeping
                        • DCAM’ Post-Transaction Review of Delegated Leases
                                    s
                        • Associated Sample Materials
                        • Sample Letter Requesting Delegation of Authority
                        • Sample Letter Approving Delegation of Authority
                        • Sample Organization of Lease File and Lease Amendment File
                        • Procedures for Acquisition of Leased Space
                        • How an Agency Acquires Leased Space: Delegation of Authority
                        • How an Agency Amends an Agency-Procured Lease
                        • Acquisition of Leased Space: In Partnership with DCAM
                        • How to Acquire Leased Space in Partnership with DCAM
                        • How to Amend an Existing Lease

                     F. Standard Forms of Lease and Related Documents
                        • Instructions for Completing and Executing Commonwealth of Massachusetts
                            Standard Legal Leasing Forms
                        • Commonwealth of Massachusetts Standard Office Lease, Form APL
                        • Sample First Amendment to Lease and Lease Extension, Form APL
                        • Standard Tenant Estoppel Certificate, Form APL
                        • Subordination, Non-Disturbance and Attornment Agreement, Form APL
                        • Commonwealth of Massachusetts Standard Office Lease, Form DPL
                        • Sample First Amendment to Lease and Lease Extension, Form DPL
                        • Standard Tenant Estoppel Certificate, Form DPL
                        • Subordination, Non-Disturbance and Attornment Agreement, Form DPL

                     G. Instructions for Change of Ownership During Lease Term




Last issued September 2000