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47 MINUTES OF THE ORDINARY MEETING OF THE PEMBROKE TOWN COUNCIL

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									MINUTES OF THE ORDINARY MEETING OF THE PEMBROKE TOWN COUNCIL
HELD AT THE COUNCIL CHAMBER, TOWN HALL, PEMBROKE ON THURSDAY
16th OCTOBER 2008.


    Present:            G H Jones           Mrs. P Llewellyn    W Jenkins
    Mrs. MR Blackburn   C J Collins         D M Davies          D J F Perry
    A A Brinn           T M Barrass         Mrs JM Major        Miss M A Phillips
    Mrs L A Asman       Mrs N Anderson

    In attendance:      Reverend Roger Jones (Mayor’s Chaplain)
                        Hugh Colley (Town Clerk / Financial Officer)
                        Suzie Thomas (Responsible Financial Officer)
                        County Councillor RV Lilwall


    133 APOLOGIES (Agenda Item 1)
    Councillors  K N Nicholas               G Relleen

    134   MATTERS ARISING (Agenda Item 2)

    135 CODE OF CONDUCT (Minute 122)
    The Clerk reminded Council that a Register of Members Interest form had
    been distributed to all members at the previous meeting.

    He thanked those that had returned the completed form and requested that
    any outstanding forms be returned to him as soon as possible.

    136 NEW TRAFFIC ORDER – WAITING RESTRICTIONS (Minute 131)
    Councillor Collins pointed out that the minute appertaining to the proposal to
    introduce a ‘No Waiting’ restriction on Lower Lamphey Road appeared
    inaccurate.

    His recollection being, that Council voted against the proposal to introduce a
    prohibition on parking at that location but there is a need for parking to be
    prohibited closer to the Lower Lamphey Road and Well Hill junction.

    Following discussion, the Clerk was requested to forward the amended
    observation to Mr. John Price (Traffic Manager), Pembrokeshire County
    Council.

    137 CONSERVATION AREAS, PEMBROKE (Minutes 114, 78, 41).
    The reply received from Jane Gibson, (Head of Quality Regeneration and
    Tourism), Pembrokeshire County Council was noted.

    138 PADDLES NIGHT CLUB, PEMBROKE (Minute 15)
    The reply received from Dr. Steven Jones (Director of Development),
    Pembrokeshire County Council was noted.



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139 DIGITAL TELEVISION SWITCHOVER (Minutes 16 & 87)
The reply received from Mr. Nick Ainger MP was noted.

140 PLANNING APPLICATIONS (Agenda Item 3)
Councillors Llewellyn, Collins and Brinn as elected members of
Pembrokeshire County Council declared an interest in all planning matters.

07/1618/CA
Tudor House, 115 Main Street, Pembroke
Resolved: Council makes the following observations:

1. Concerns regarding the provision of adequate parking facilities.
2. The need for adequate access and egress to the development from Main
   Street.
3. That the external walls of the apartments overlooking The Commons
   should be faced with stone which is in keeping with the locality.
4. That the number of apartments (12) would lead to over development of the
   site (JUDP policies 78 & 79).

Councillor Davies declared a personal interest in this planning application due
to a personal association with the applicant’s family.

08/0777/PA (Planning application for refurbishment).
Priory Farm, Church Terrace, Monkton, Pembroke
Council would support approval

08/0762/PA (Planning application for conversion – two dwellings).
Priory Farm, Church Terrace, Monkton, Pembroke,
Resolved: Council would support approval.

08/0778/LB (Listed Building consent for conversion – two dwellings).
Priory Farm, Church Terrace, Monkton, Pembroke,
Resolved: Council would support approval.

08/0758/PA (Planning application for conversion – five dwellings).
Priory Farm, Church Terrace, Monkton, Pembroke
 Resolved: Council would support approval.

08/0776/CA (Conservation Area consent for conversion – five dwellings).
Priory Farm, Church Terrace, Monkton, Pembroke
Resolved:     Council would support approval.

Councillor Jenkins declared a prejudicial interest in all planning applications in
respect of Priory Farm, Church Terrace, Monkton and left the Council
Chamber whilst the applications were discussed.

Councillor Llewellyn declared a personal interest in all planning applications in
respect of Priory Farm, Church Terrace, Monkton as she has a personal


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association with the applicant. Councillor Llewellyn left the Council Chamber
whilst the applications were discussed.
08/0800/PA
11 Fourth Lane, Pembroke.
Resolved: Council would support approval.

08/0780/TF
Underdown, Grove Hill, Pembroke.
Resolved: Council would support approval.

08/0786/PA
Golden Grove School, Orange Way, Pembroke.
Resolved: Council would support approval.
Councillor Perry declared a personal interest in this application as his wife is
Deputy Head Teacher at Golden Grove School.

Councillor Jones declared a personal interest in this application as he is Chair
of the Grove Kids Club.

REPORT OF THE CLERK / FINANCIAL OFFICER (Agenda Item 4)

141    ACCOUNTS FOR PAYMENT (Item 3 Page 32)

                               16th October 2008

366.   Consortium (Supplies)                                           £45.65

367.   Halstead DIY (Maintenance Town Hall)                            £11.75

368.   Pembrokeshire County Council (CCTV scheme)                      £1,705.00

369.   Dimond Press (Letterheads)                                      £90.48

370.   Ocon Fire & Security Ltd (Replace faulty detector)              £155.98

371.   Ocon Fire & Security Ltd (Call – out)                           £52.88

372.   Shalom House (Mayoral allowance)                                £15.00

373.   Pembrokeshire County Council (ECDL Course)                      £165.00

374.   Pembrokeshire County Council                                    £391.27

375.   Toshiba (Photocopier)                                           £22.44

376.   Lyreco (Supplies)                                               £56.59

377.   Springfields (Daffodil Bulbs)                                   £6.45

378.   Shaw & Sons (Shields)                                           £637.44

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379.   BT (Office Phone)                                             £122.31

380.   Wages September
       Tax & NI - £684.59
                  £3206.97                                           £3,891.56

381.   B & Q (Gas Fire)                                              £319.00

382.   Brumwell Garden Machinery (Pressure Washer)                   £159.99

142. TRANSFER OF FUNDS
The Responsible Financial Officer informed members that one of the
budget headings was in need of further funds and requested a transfer
of monies from Local Projects heading to cover the following:

                 •   Miscellaneous - £200.00

Resolved: That due to increased expenditure under the budget heading
Miscellaneous that Virement approval be given for the sum of £200.00 to be
transferred from Local Projects to cover the above budget heading.

143     TREE PRESERVATION ORDERS, PEMBROKE PONDS
                                                         (Item 4 Page 33)
Correspondence has been received from Mr Richard Staden, (Landscape
officer), Pembrokeshire County Council in relation to a Tree Preservation
Order at Pembroke Ponds.

Resolved:    That no objections would be made to this order.

144 PEMBROKE AMATEUR BOXING CLUB (Item 5 Page 33)
An application for financial assistance from Pembroke Amateur Boxing Club
towards their forthcoming Boxing Show at the Pater Hall, Pembroke Dock on
Friday 19th December 2008 was considered.

Resolved: That under S137 of the Local Government Act 1972 financial
assistance of £50:00 is made.

145   PEMBROKESHIRE COUNTY COUNCIL – LIAISON MEETING
                                                               (Item 6 Page 33)
Councillors Davies and Collins stated that they will attend the forum to be held
at Pembroke Town Hall on Monday 27th October 2008.

146 Miscellaneous Correspondence.
a. BT Payphone Re-alignment Programme.
A letter dated 9th October 2008 has been received from Dr. Steven Jones
regarding the proposed removal of some public payphone services within
Pembrokeshire.




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The County Council has sent a Final Notification to BT and the Secretary of
State objecting to the removal of a number of public payphones including the
payphones located at Norgan’s Hill and Beaufort Road, Pembroke.

b. Temporary Road Closure – lower Lamphey Road, Pembroke.
Notification has been received from Pembrokeshire County Council that
Lower Lamphey Road, Pembroke will be closed for approximately five days
from Monday 10th November for re-surfacing to take place.

147 AGENDA ITEMS (Item 8 Page 34)
8a    Maintenance of gas heating system.
The Clerk informed Council that the system is currently maintained by
Westward Energy of Swansea. Due to the distance involved, Council is being
charged a considerable amount for the engineer’s travelling time. In order to
reduce this cost, he had contacted local companies to establish whether they
would service the two boilers and carry out any necessary repairs.

Integral UK Ltd. of Cardiff are contracted to maintain properties owned by
Pembrokeshire County Council. Integral have tendered a quotation for
£820:00 per annum to include the cost of servicing both boilers at six monthly
services.

The call out charges would be minimised as the company has two engineers
based in Pembrokeshire that would respond to ‘call outs’.

Resolved:    That Council agrees to a 12 month contract with Integral Uk Ltd.

8b.    Pembrokeshire Town Clerk’s Forum.
The Clerk informed Council that during informal discussions with town clerks
within Pembrokeshire, a Clerks’ Forum had been convened to discuss issues
pertinentnt to their role.

The inaugural forum was held at Haverfordwest Town Council Office on
Monday 29th September 2008 when a large number of diverse issues had
been discussed.

The Clerk sought approval for the Council Chamber to be used as the venue
and meet the cost of providing a buffet at the next forum to be held in January
2009.

Resolved:    That approval is given to both requests.

8c     Refuse Collection, Main Street
The clerk advised Council that the schedule for the collection of refuse is
currently being reviewed by Pembrokeshire County Council.

He requested that this matter be held in abeyance until further information is
received.



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