Position Description Templates

							Position Description Templates




         September 2004
Background

 To assist principal investigators and
 supervisors in establishing new APT
 positions, a limited number of
 Position Description (PD) templates
 have been created
 PD templates created for research
 support positions (technical and
 administrative)
Position Description Templates
  PD templates have been created for:
    Research Assistant
      Research Support, Band A

    Research Technician
      Research Support, Band B

    Program Assistant
      Institutional Support, Band A

    Program Coordinator
      Institutional Support, Band B
 To View PD Templates

 PD Templates may be viewed at the
 OHR Web Site (under APT Broadband
 System, Documents, Research Sample
 Templates):

http://www.hawaii.edu/ohr/download/apt
  docs/RschABtmpls.pdf
Components of PD Templates

 Duties and Responsibilities
 Essential Functions
 Judgment Exercised
 Originality
 Controls Over Position
 Supervision Exercised
Modification of PD Templates
Duties and responsibilities may be
modified (i.e., add, delete, or edit)
Essential functions may be changed
Judgment exercised, originality,
controls over position, and supervision
exercised may be amended from a list
of statements
Fill-in-the blanks minimum
qualifications; add desirable
qualifications
Requesting a PD Template

 Supervisor’s responsibilities:
   Requests for new position via email
   notification form located in the Position
   Description Generator

   If PD template is desired, requests use
   of PD template in the email notification
   form
Requesting a PD Template (Cont.)
Personnel Representative’s Role:
  Upon receiving the email notification
  form, completes new position request
  form in the Contact Information System
  and requests for a PD template, as
  necessary
  Enters position data in Peoplesoft

Position access will be available on
the next business day after position
data is entered in Peoplesoft
New Position Request Form
New Position Confirmation
Position Access in PDG
Supervisor’s responsibility:
  Reviews pd template and makes any
  appropriate changes to the duties and
  responsibilities, essential functions,
  judgment exercised, originality, controls
  over position, or supervision exercised
  Adds minimum and desirable
  qualifications of position
  Certifies accuracy of position description
  and submits to Personnel Representative
  for review
Position Access in PDG (Cont.)

 Personnel Representative’s
 responsibility:
   Personnel Representative reviews the
   request and makes an appropriate
   recommendation

   Requests are reviewed by the Fiscal
   Officer, Dean/Director, Chancellor, and
   OHR, if necessary.