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					PAARL Standards going 10:
is there a need to update?
“Standards are not a celebration
of mediocrity nor intended to
provide a level of comfort by
showing activities or statistics
that represent a hypothetical
average. Rather, the standards
provide a path, sometimes
difficult, to an ideal.” – Illinois
Library Association
History of PAARL Standards
• 1975-6 study of the library resources initiated by BHE
• FAPE conducted the survey
• 1977 – Tentative Library Standards for Private Higher
  Education presented at PLA Convention in June
• 1988 – PAARL took initiative of revising it with Ms. M.G.
  Dayrit as Chair and presented for public hearings in
  October in Iloilo and later in Manila;
• Final document was submitted to DECS and became known
  as - DECS Library Standards for Tertiary Education –
  issued as Inclosure no. 3 to DECS Bulletin no. 1 s1988
• 1995 – 1998 PAARL conducted seminars to review Library
  Standards
• 1999 –2000 PAARL created a Task Force to revise the
  Standards headed by Mrs. Loreto Serina, and in 2000,
  appointed Ms. Lolita Gonzales to replace her as Chair; 4
  public hearings were conducted (3 in NCR, and last in Cebu
  City)
 History - 2000
• UST Forum – with S. M. Arlante, B. Vibar, and
  Prof. C. Agcaoili in the panel
• PLM Forum – with Dean U. Picache, Dean J. Sison,
  and P. T. Garcia in the panel
• SM Megamall Forum – C.M. Nera, T.C. Moran, and
  C.R. Cayaban in the panel
• Cebu City – forum presided by L. Gonzales with
  C.M. Nera as resource speaker during PAARL
  Seminar on “Back to Basics”
• Final document – PAARL Library Standard 2000 –
  was presented to BFL in Jan 2001 and in March
  2001 to CHED Office of Programs and Standards;
  published in the 2000 PAARL Directory
“The nicest thing about
standards is that there
are so many of them to
     choose from.”
   – Andres S. Tannenbaum,
Computer Science professor and author
 BFL-PRC Task Force on
   Library Standards
• Academic Libraries – affecting 1962
  HEIs
• School Libraries – affecting 41,949
  elementary schools and 8,287 high
  schools (as of 2005-6)
• Public Libraries – about 700
• Special Libraries –between 200-300
Mission, Goals & Objectives
 • shall develop an explicit statement of its
   mission in conformity with the mandate of
   the parent institution
 • the development of library mission and
   goals shall be the responsibility of the
   library head and staff in consultation with
   the school officials
 • library objectives shall be reviewed
   periodically and revised as necessary
        Administration
• supervision and control shall be clearly
  defined
• should be administered by a full time
  professional with Masters Degree in
  Library Information and Information
  Science
• has an Advisory Library Committee
• shall have a development plan to include
  development and improvement of library
  resources
            Administration
• shall be administered and supervised by a licensed,
  full time librarian under a clearly drawn
  organizational set-up; responsibilities and authority
  of the college / university librarian shall be defined
  in writing.
• college librarian shall have bachelor’s degree in LIS
  and at least 3 years experience; university librarian
  should have Master’s in LIS and at least 5 years
  supervisory experience
• has an Advisory Library Committee
• shall maintain written policies and procedures
  manuals covering its internal administration and
  operational activities; submit a written annual
  report informing the administration and its users on
  its activities, accomplishments, problems and needs,
         and its plan of development; shall maintain a
         systematic and continuous or regular program
         for its self-improvement
          Human Resources
• Shall have sufficient number and variety of staff
• size and qualification determined by size & scope of
  collection, number of hours , rate of acquisition, rate
  of circulation, nature of processing & nature of
  service demand
• First 500 students: 1 professional, 2 clerical staff
• for every 1000 additional students 1 full time librarian
• Professional staff – College – BSLS; University – Masters in
  Library / Information Science
• Support Staff –Paraprofessionals – BS in any related field and
  staff doing clerical work should also be Bachelor’s degree
  holders
• Status – Academic or faculty status
• Staff development shall be provided with the
  corresponding financial assistance from the institution
            Human Resources
• shall have sufficient number and variety of staff
• size and qualification determined by size & scope of
  collection, number of hours , rate of acquisition, rate
  of circulation, nature of processing & nature of service
  demand
• First 500 students: 1 professional, 3 clerical staff
• for every 1000 additional students: 1 full time librarian
• Professional staff: College – BSLS/IS; University – Masters in
  LS/IS
• Paraprofessionals – Bachelor’s degree holder in any field and
  support staff doing clerical work should have at least 2 years of
  college education
• Status – Academic or faculty status for professional librarians
• Staff development shall be provided with the corresponding
  financial assistance from the institution
  Collection Development
• shall have library resources relevant to its mission,
  adequate in quality and quantity, helpful in serving
  the needs of scholarship and research, as well as
  progressively developing and growing in accordance
  with institutional development and expansion plans.
• Collection Development should be the responsibility
  of the Advisory Lib. Com. (ALC)
• shall have a written collection development policies
  approved by the ALC
• should conduct periodic review of collection
• Holdings – Core collection of 5,000 well selected
  titles for college; 10,000 for university, and one
             copy of a reserve book for every 25
             students
      Collection Development
• Collection development is the joint responsibility of
  the faculty and the librarian.
• The library shall define in writing the policies for
  collection development that will guide the selection
  and acquisition of materials, in consultation with
  the faculty, and approved by the administration
• should conduct periodic review of collection
• Holdings – Core collection of 5,000 well selected
  titles for college; 10,000 for university; in addition,
  five (5) professional titles per student
• maximum of five (5) copies of frequently used
  textbooks shall be provided, and one copy of a
             reserve book for every 25 students
        Collection Development
• Periodicals: 50 periodical titles (minimum) less than
  1000 enrollment; 75 titles for 1000-3000 ; 100
  titles for over 3000
• 3 journal titles of undergraduate concentration, 6
  journal titles of graduate concentration, and 10
  journal titles of doctoral for every major field of
  specialization
• 30% of the collection shall be published within the
  last 5 years
• Non-print resources and electronic/digital
  resources shall be made available through adequate
  facilities and equipment
• Filipiniana materials - 15% of total collection
     Collection Development
• Periodicals: 50 periodical titles (minimum) less than
  1000 enrollment; 75 titles for 1000-3000 ; 100
  titles for over 3000
• 3 journal titles of undergraduate concentration, 6
  journal titles of graduate concentration, and 10
  journal titles of doctoral for every major field of
  specialization
• regular weeding program of 3 to 5 percent yearly
  replacement of older materials is recommended
• availability of CD-ROMs and online databases, and
  Internet services to supplement the library’s
  collection of information resources
• Filipiniana materials - extensive collection to meet
  demand, and comprehensive acquisition of current
              Filipiniana titles relevant to the school’s
              curriculum
   Collection Maintenance
• Organization - should be catalogued and classified
  according to accepted standards of bibliographic
  description and a system of classification
• Catalog shall be in format (card or electronic)
  that permits concurrent or simultaneous use by
  library clientele
• Preservation – shall have a program for the
  preservation and weeding of its collection
• Security –shall have policies on security to
  safeguard the collection from damage, loss,
  mutilation and theft; shall provide control and
  security measures in its building and facilities
  such as emergency exits, fire extinguishers, and
  built-in emergency lights
  Collection Maintenance
• Organization - should be catalogued and classified
  according to accepted standards of bibliographic
  description and a system of classification
• Catalog shall be in format (card or electronic)
  that permits concurrent or simultaneous use by
  library clientele; library shall provide its own
  cataloging manual of policies and procedures
• Preservation – library shall have a program for
  the care and preservation of its own collection,
  adequate safeguards against damage, loss,
  mutilation, and theft
• Control and security measures (provided under
  Physical Facilities)
    Reader Services and
        Utilization
• Reader Services – shall include Reference
  and information services, Circulation,
  library instruction, audio- visual, electronic
  resources, photocopying and other
  services
• Hours – shall open 10 hours daily
• Lending policies – shall adopt an open shelf
  system for easy access; promote reader
  services by regular announcement or
            display of new acquisition
                   Services
•   provide a variety of services that support and expand the
    instructional, research, and extension service capabilities
    of the institution
•   services shall be designed to promote and facilitate
    efficient and effective use of recorded information in all
    formats by all of the library’s clientele, to include
    reference and information services
•   Majority of the stock in the collection shall be readily
    available for lending
•   user instruction shall be provided as specialized and in-
    depth assistance to individuals on the use of the library’s
    resources
•   hours of access to the library shall be consistent with
    reasonable demand
•   should strive to enhance information access through
    networking, resource sharing, online information services,
    and use of technological advances, to include interlibrary
    loan activities and document-delivery services
      Physical Facilities
• adequate space should be provided to
  house the collection, offices for the
  staff, librarian’s office and storage space
• space for special services,
• seating capacity of not less than 10% of
  the total enrollment computed at 2 sq. m.
  per reader
• proper lighting and ventilation
• functional furniture and equipment
• facilities for people with disabilities
  (PWD) shall be provided.
       Physical Facilities
•   building shall provide adequate space for
    housing the library’s collections, for study
    and research, and for staff workroom and
    offices, with provision for future expansion
    should be made
•    librarian shall be consulted in planning the
    site/location of the library, its building design,
    and other architectural/spatial details
•    facilities shall be attractive and designed
    to provide safety, and promote operational
    efficiencies and effectiveness of use
•   size of the library building depends on total
    user population, extent and nature of
    collection, and staff size
•   provision of standard library furniture, and
    equipment necessary to access information and
    to assist instruction
       Physical Facilities
• Provisions for reading comfort - adequate
  lighting, proper ventilation, and acoustically suited
  for quiet reading
• Special provisions for the physically handicapped
• Control and security measures : provision for
  ample aisles, emergency exits/escape doors, fire
  extinguishers and screened windows; emergency
  warning device, hiring of security guard,
  installation of monitoring camera, and electronic
  surveillance system; guidelines on safety and
  disaster preparedness should be established and
  implemented
     Financial Resources
• Shall have an annual budget 10% of
  the total operating budget of the
  institution
• library fee shall be at realistic level
• shall explore other ways of
  augmenting the library’s financial
  resources when the institutional
  funds are inadequate.
        Financial Resources
•   shall have an annual budget between 5-10% of the
    total operating budget of the institution
•   library fee shall be at realistic level and all fees
    collected shall be used exclusively for the library’s
    collection development
•   adequate funds shall be allocated by the
    institution for maintenance, replacement, repairs,
    renovation and for investment in new and improved
    means of information access and delivery
•   shall explore other ways of augmenting the
    library’s financial resources when the institutional
    funds are inadequate
  Linkages and Networking

• Academic library shall explore
  internal and external linkages
• participates in inter-institutional
  activities and cooperative program
  for sharing of resources
      Linkages and Networking
•   library shall get involved in professional activities, regional,
    national or international, participate in resource sharing or
    networking activities, and utilize cooperative library
    programs to enhance its resources and services and to
    reduce operating costs (under Administration)
•   participation in exchange programs and consortia or
    cooperative projects (under Financial Support)
•   to enhance its collection and reduce costs, the library shall
    initiate and maintain resource-sharing arrangements with
    other libraries (under Collection Development)
•   library should strive to enhance information access
    through networking, resource sharing, online information
    services, and use of technological advances; interlibrary
    loan activities and document-delivery services shall be
    encouraged for the purpose of increasing resources and
    extending cooperation with other libraries (under
    Services)
PAARL Standards going 10:
is there a need to update?
Purpose
 • Should PAARL Standard apply to all
   types of academic libraries – small
   college and university libraries,
   technical institute libraries, large
   academic libraries, research
   universities?
 • If yes, should it be prescriptive or
   comprehensive in scope and context?
  Approach
• qualitative or quantitative?
• incorporating measurable inputs (money,
  space, collection, equipment, staff size);
• quantifying outputs or work done (books
  circulated, reference queries answered,
  formulating guidelines on technical standards
  for bibliographic and other services
  rendered)
• qualifying desired outcomes (formulating
  best practices)
Context of Change
• rapid changes in ICT – consideration of
  multiple formats and changing information
  environment
• changing roles of academic and research
  libraries
• issue of ownership vs. access
• application of information literacy and
  library 2.0
• revolutionizing user education practices
• evolving and new roles of librarians as
  agents of change
Format & Content
  •   stick to the old format or adopt new format similar to
      ACRL?

  •   formulate separate documents outlining guidelines for:
      -Collection development and management
      - Institutional Library Services
      - Electronic and Media Resources
      - Preservation, Conservation, and Reproduction
      - Interlibrary Loan, Networking, and Consortial Arrangements

  •   formulate separate standards for:
      -College libraries
      - University libraries
      - Research university libraries
      - State colleges and universities
      - Technical Institutes and community colleges

  •   formulate separate statements or documents on:
      - Access
      - Information Literacy
      - Academic/Faculty Status of Professional Librarians
 Methodologies/Strategies
• Create subcommittees, task force, groups
• Conduct public hearings, consultative
  meetings, roundtable discussions, etc.
• Conduct surveys (traditional, online)
• Utilize blogsites for opinions, comments,
  suggestions, etc.
• Get endorsements
• Publish and disseminate
 Methodologies/Strategies
• Create subcommittees, task force, groups
• Conduct public hearings, consultative
  meetings, roundtable discussions, etc.
• Conduct surveys (traditional, online)
• Utilize blogsites for opinions, comments,
  suggestions, etc.
• Get endorsements
• Publish and disseminate
Thank you for listening!




         For comments, contact me at verzosaf@dlsu.edu.ph

				
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