Technology Infrastructure and Deployment Solution
The Division of Technology initiated an RFP for Technology Infrastructure and
Deployment Solutions. The anticipated outcome of this RFP is the identification of a
single vendor to retrofit schools to district standards, upgrade power if required, install
and configure network electronics, install and configure computers, laptops, and printers,
provide video/data projectors, and provide initial hardware and network training to staff.
These are tasks that are currently being performed and coordinated by members of the
Technology Division. Typical timelines for total retrofit and deployments range from 47
to 72 weeks. Using a Technology Integrator can produce time savings of as much as
60%, or completion of a total retrofit in as little as 16 weeks.
This essentially means that students can have access to computer technology faster using
a Technology Integrator that with our current methodology. Additionally, it allows our
current limited staff the opportunity to provide better technical support to the technology
already installed in schools.
On November 7, a committee met to evaluate proposals for a Technology Integration
vendor. The committee was composed of the following members:
Hardy Fletcher CIO, Acting
John Morrison Supervisor, Technical Support Services
Steve Barrow Supervisor, Data Communications
Arthur Davis Coordinator, Telecommunications
Sean Fitzgerald Coordinator, Infrastructure
Bill Breese Coordinator, Infrastructure
Josiah Bartley Principal, Lee High school
Beth Trammel Purchasing Specialist, Minority Business Affairs
Using an evaluation instrument (attached) four respondents were evaluated. The RFP
provided the vendors with a set of drawings for a “typical” middle school deployment.
Vendors were to respond with a proposal to completely retrofit for wiring and power and
also provide and install computer equipment to the district’s model. Technical
evaluations of each respondent were measured against published district standards.
IBM Global Services was the high scoring vendor for the RFP.
EVALUATION FORM November 7, 2002
RFP 001-03/EM Technology Infrastructure and Deployment Solution
Category Reference Max Score
Qualifications & Experience of Staff Section 11.3 20
o K-12 and/or multiple facility experience, project manager, design engineer, local presence
Similarity Section 11.4 10
o Infrastructure install/retrofits accomplished – similar size, platform etc.
Resource Availability Section 11.5 20
o In-house capability, subcontractor relations, ability to scale resources to compact timelines
Approach to Services Section 11.6 20
o Design factors, technology impact, management role, staff utilized, quality control
Technical Design Validity Section 11.7 25
o Viable plan, realistic tasks/deliverables/deployment, sufficient resources (labor & materials)
Program References Section 11.10 10
Distinguishing Characteristics Section 11.14 10
o Value-add, may be beyond scope if provides value to DCPS long-term goals
Pricing of Services Section 11.9 20 Via Formula
Financial Responsibility Section 11.11 10 Pre-Determined
Minority Encouragement Plan Section 11.13 5 Pre-Determined