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Payable Spreadsheet document sample
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Accounts Payable
Accounts Payable puts you in charge of the entire payables
process—from the minute invoices come in your door, through the
approval process, payment selection, and check printing.
Invoice entry is simple and efficient with a Vendor tracking >
Allocate invoices by predefined percentages.
spreadsheet entry grid that can be navigated by >
Log vendor terms for automatic calculation >
Customize the distribution grid by vendor
keyboard or mouse. Payment selection is even of discount amounts and payment dates. type to include only entry fields needed for
easier with a process that can select invoices to each vendor.
>
Track vendor contact names, phone numbers,
pay by any criteria you define. And generating fax numbers, and other essential information. >
Enter and pay invoices for future periods.
vendor checks is a snap with advanced check >
Add up to 250 user-defined data fields to >
Place invoices or distributions on hold
writing capabilities like two-party checks and track additional information. during invoice entry.
customizable checks and stubs. >
Specify information that prefills during >
Tie invoices to commitments.
invoice entry (for example, discount amount, >
Receive a warning if a vendor’s insurance
Using integrated access tools, your payables discount date, payment date, GL account). has expired.
information is always immediately available. >
Track general liability, workers’ compensation, >
Receive a warning if a subcontractor
Interactive inquiries let you view stored automobile, and umbrella insurance. or supplier’s invoice doesn’t match
information in seconds for quick lookups and >
Track 1099 information. estimates or commitments so you don’t
over-the-phone answers. And customizable over or underpay.
>
Track miscellaneous deductions (for example,
reports let you calculate and print information workers’ comp). >
Set up new vendors on-the-fly.
in any format you choose for in-depth >
Set up one-time or temporary vendors without >
Enter joint-check payees during invoice entry.
payables analysis. adding them to your permanent vendor list. >
Automatically calculate due dates based
>
Use a single vendor list for multiple companies on vendor terms.
Get up and running quickly and efficiently while tracking 1099 information separately. >
Default the accounting date as the invoice
when you streamline your software setup with >
Track separate fiscal and calendar year totals to date, date entered or date received.
the Setup Wizard. And the Workflow Center accommodate 1099 and other tax reporting. >
Post discounts to multiple properties or jobs.
provides instant access to the tasks you perform >
Track discounts that you took advantage of
most often in a simple, intuitive workflow layout. Invoice entry as well as those you missed.
>
Track invoices the minute they come through >
Automatically calculate tax liability.
Following is a detailed list of the features
your door with an optional pending invoice >
Associate invoice distributions to owner’s
Accounts Payable offers to keep you on top of system. draw (pay when paid).
expenses and in control of your cashflow: >
Use recurring invoices to process rent >
Automatically assign bank accounts.
payments, contract fees, and more.
>
Prefill information that repeats every line
to reduce key strokes.
>
Distribute invoices to multiple properties,
jobs, cost codes, categories, and general
ledger accounts.
Payment selection >
Modify any of the more than 100 inquiries, >
Enter electronic notes to document
>
Display invoices by any criteria you define. or create new inquiries using Inquiry Designer. information on invoices and vendors.
>
Automatically or manually select invoices
>
Attach other files (for example, scanned
for payment. Reporting images of purchase orders or receiving
documents) to invoices and vendors.
>
Make partial payments. >
Choose from nearly 40 pre-designed >
Allow responsible staff to approve invoices
>
Give discounted invoices priority. Accounts Payable reports to calculate and
electronically using an optional invoice
print information at any time (for example,
>
Manage retainage and lien waivers. approval system.
Open Invoice, Approved Invoice Register,
>
Place invoices, distributions, vendors, and Cash Requirements). >
Reconcile checks using Check Management.
jobs or commitments on hold during >
Apply conditions and ranges to print exactly >
Customize the toolbar for push-button
payment selection. the information you need. access to reports, inquiries and tasks.
>
Enter joint check payees during >
Modify nearly all of the more than 500 >
Change descriptions that appear on
invoice selection. reports, or create new reports using the screen to match your company’s
>
Enter a payment memo for the check stub. Report Designer. standard terminology.
>
Set up macros for unattended processing of
predefined tasks.
Check printing Setup Wizard
>
Define security rights by user or group.
>
Print two-party checks. >
Use a grid-like window to enter vendors
or copy and paste your vendor list from a
>
Track lien waivers.
>
Define the content and layout of the check
face and stub. spreadsheet. >
Enter expenses to one company but pay
Stay on the right track with built-in Tips invoices from another company
>
Sort checks in vendor, job, property, or GL >
and Tricks. (intercompany accounting).
account prefix order.
>
Import invoices from other programs.
>
Draft checks from separate banks in the >
Enter Beginning Balances and tie back to
same check run. the GL.
>
Print the vendor’s customer ID for your >
Automatically back up your data. Accounts Payable is a part of Sage
company on the check. Timberline Office, fully integrated software
>
Automatically print a detailed or summary created to streamline work and connect the
Workflow Center
check register following the check run. people you depend on to build your business.
>
Produce MICR-encoded checks with an
>
Easily reconcile General Ledger to AP
interface to Create-a-Check. sub-ledgers.
>
Quickly access the tasks performed most
often in an intuitive workflow layout.
Inquiry >
Easily view commonly used reports and
>
Choose from 16 pre-designed Accounts inquiries.
Payable inquiries (for example, Invoice >
Instantly access assistance topics with a
Register, AP Aging, and Vendor Insurance).
click of the mouse.
>
Drill down on summary information to view
supporting detail (for example, click on a
vendor to see associated invoices, or click on Additional features
an invoice to see associated distributions
and payments). >
Record invoices and print checks from one
place for quick vendor or COD payment
>
Apply conditions to display only the
using the Quick Check feature.
information you want to see.
>
Change or delete invoices even after they
>
View and insert electronic notes and
have been posted.
file attachments.
>
Void checks and reinstate invoices.
>
Insert columns of data on-the-fly to quickly
access additional information.
Accounts Receivable
Accounts Receivable gives you all the tools you need to stay
in touch with clients and on top of receivables to proactively
manage your cash position.
Accounts Receivable records complete client Following is a detailed list of the features >
Select tax exemption by type of cost for a
profiles to help you monitor relationships and Accounts Receivable offers to help you manage customer or contract item.
facilitate timely payments. A customer contacts your cash receipts and client relationships: >
Add up to 250 user-defined data fields to
list records titles, e-mail addresses, pager track additional customer information.
numbers and other vital information to help Customer tracking
you target communications. And a built-in Invoice entry
>
Record payments, credit histories, default
correspondence log tracks client communications billing information, rate tables, invoice >
Use Billing to post invoices to Accounts
to help you follow up on concerns. formats, and more. Receivable and enter manual invoices or
electronically import invoices produced
>
Track customer totals by aging categories,
Solid accounting capabilities make it simple to by other systems.
outstanding amount, billed amount,
process cash receipts accurately and quickly. payments, retainage, and more. >
Customize the invoice entry window.
Automatically post payments to the oldest >
Track last aging date, average days to pay, >
Predefine “days-before-due” for each
outstanding invoice or manually post to and average outstanding balance to monitor customer to automatically assign invoice
your customers’ payment history. due dates.
individual invoices or items. Enter unapplied
customer payments, miscellaneous and job cost >
Define your own aging periods and label >
Automatically bill retainage by customer,
them with a custom description. contract, contract item, job or cost code.
receipts all in one session. And easily issue
>
Use the invoice date or invoice due date to >
Bill retainage as percent of total held or a
debit and credit adjustments as needed.
age customer balances by days or months. flat amount.
Using integrated access tools, your receivables >
Establish customer credit limits and ratings. >
Print invoices using a format you specify.
information is always immediately available. >
Maintain a customer correspondence log to
Interactive inquiries let you view stored enhance communication (for example, log Cash receipt entry
information in seconds for quick lookups and phone conversations, letters, memos, faxes). >
Define deposit types (for example, check,
over-the-phone answers. And customizable >
Link correspondence to customers, contracts, cash, wire, transfer).
reports let you calculate and print information contract items, change orders, invoices, jobs, >
Enter unapplied customer payments,
extras, cost codes, and cash receipts.
in any format you choose for in-depth miscellaneous payments, job cost
receivables analysis.
>
Track correspondence follow-up dates. receipts, and other cash receipts in a single
>
Maintain an online rolodex of customer entry session.
Get up and running quickly and efficiently contacts. >
Distribute payments as needed (for example,
when you streamline your software setup with >
Track to-do’s with a customer checklist (for distribute billed amounts to invoices,
the Setup Wizard. And the Workflow Center example, credit checks, references). General Ledger accounts, customer cash
provides instant access to the tasks you perform receipts, jobs, contract items, cost types,
>
Apply tax-exempt status to billable items
and more).
most often in a simple, intuitive workflow layout. using a customized list (for example,
exempt, not exempt, total billed, subcontract,
labor, equipment).
>
Automatically post payments to the longest >
View and insert electronic notes and contacts, payments, adjustments, and invoices.
outstanding invoice or manually post to file attachments. >
Customize the toolbar for push-button
specific invoices or invoice items. >
Insert columns of data on-the-fly to quickly access to reports, inquiries, and tasks.
>
Post partial payments. access additional information. >
Change descriptions that are on the screen to
>
Assign default General Ledger accounts >
Modify any of the more than 100 inquiries, match your company’s standard terminology.
for posting receivables, revenue and or create new inquiries using Inquiry Designer. >
Set up macros for unattended processing of
miscellaneous entries. predefined tasks.
>
Automatically post payment entries to a Reporting >
Define security rights by user or group.
default bank account. >
Choose from several pre-designed Accounts >
Enter invoices to one company but apply
>
Customize the cash receipts entry window. Receivable reports to calculate and print
cash receipts to another company
information at any time (for example, cash
>
Write off retainage amounts on retainage (intercompany accounting).
projection, statement of account detail/due
billed invoices.
date, customer aging summary).
Accounts Receivable is a part of Sage
Receivable adjustment
>
Apply conditions and ranges to print exactly
the information you need. Timberline Office, fully integrated software
>
Edit and adjust invoices, cash receipts and created to streamline work and connect the
adjusting entries.
>
Modify nearly all of the more than 500 reports,
or create new reports using Report Designer. people you depend on to build your business.
>
Adjust or write off billed amounts including
billed retainage.
Setup Wizard
>
Void invoices and maintain a record of
voided invoices for audit purposes. >
Enter customer information manually or copy
and paste from a spreadsheet.
>
Issue debit and credit adjustments to
existing invoices or to customers’ records for >
Stay on the right track with built-in Tips
application to future invoices. and Tricks.
>
Apply customer adjustments to invoices. >
Enter Beginning Balances and tie back to
>
Credit an invoice’s unpaid balance. the GL.
>
Change the status of an invoice.
>
Automatically back up your data.
>
Mark a cash receipt as NSF.
Workflow Center
>
Enter refunds.
>
Quickly access frequently performed tasks in
>
Print debit or credit memos using a format
an intuitive workflow layout.
you specify (for example, billed credit, billed
debit, accounts receivable credit, accounts
>
Easily view commonly used reports and
receivable debit, customer credit, customer inquiries.
debit, bad debt). >
Instantly access assistance topics with a
click of the mouse.
Inquiry >
Easily reconcile General Ledger to AR
>
Choose from several customizable Accounts sub-ledgers.
Receivable inquiries (for example, aging, last
invoice/receipt, activity by contract). Additional features
>
Drill down on summary information to view >
Enter electronic notes to document information
supporting detail (for example, click on a on customers, contacts, payments, adjustments
customer to see invoice aging detail). and invoices.
>
Apply conditions to display only the >
Attach other electronic files to customers,
information you want to see.
General Ledger
General Ledger is the Sage Timberline Office
storehouse for financial activity and history.
Accounting information from other Sage Following is a detailed list of the features Entry and processing
Timberline Office applications flows seamlessly General Ledger offers to help you manage >
Automatically or manually update
to General Ledger where it’s stored in an account every fiscal detail with textbook precision: transactional activity from other Sage
format that you customize to fit your business. Timberline Office accounting modules.
Account tracking >
Automatically or manually assign batch
There, the information is easily retrieved and
reported using integrated information access tools.
>
Format GL account IDs with up to 25 numbers for tracing entry sources.
alphanumeric characters. >
Use up to 99 journals for classifying entries.
General Ledger’s tight integration ensures that >
Track multiple companies, departments, >
Keep previous periods open while processing
subsidiary ledgers stay in balance with the divisions, etc. in the same database with in the current period.
general ledger, that clear audit trails lead to user-defined account prefixes and suffixes. >
Open and close periods as needed (security
original activity, and that account reconciliation >
Define different period-end dates and year- permitting).
is fast and efficient. end dates for each company, department, >
Open and close periods independently by
division, etc. as your organizational structure
company, department, division, etc.
General Ledger’s flexible accounting format requires.
>
Edit prior period and prior year transactions
allows you to maintain multiple divisions, regions >
Define each account with one of 12 account
(security permitting).
or companies within the same database. And types to facilitate financial statement design
and ratio analysis (for example, current assets, >
Process auto-recurring entries weekly,
customizable reports and financial statements current liability, other income). monthly, quarterly, semi-annually or annually.
let you present the numbers in virtually any Enter adjusting transactions for the current
>
Store 23 periods of previous activity and six >
format required by your company or business periods of future activity. period that will be reversed automatically in
partners. the next period.
>
Choose between cash and accrual accounting
methods, or track both simultaneously >
Automatically allocate expenses based on
General Ledger also helps you maintain accuracy. pre-defined percentages.
(Service Management utilizes the accrual
Error correction capabilities let you make accounting method only). >
Recover and/or escalate tenant charges in
adjustments without compromising accounting Property Management using stored actual
>
Track debit activity for cash flow reporting.
integrity. Flexible entry lets you post to the expenses or budgets.
>
Add up to 250 user-defined data fields to
correct GL period, whether it’s current, prior or track additional account information. >
Force journal entries to balance by company,
future. And broad, secure inquiry access allows department, division, etc. before exiting an
>
Restrict the GL accounts that can be used in
designated employees inside and outside of entry session.
other modules (for example, only allow AP
the accounting department to view the control accounts to be used in Accounts >
Summarize transactions with similar attributes.
numbers without tampering with them. Payable). >
Copy the chart of accounts to expedite the
>
Define partners for tracking joint venture setup of another company, division, etc.
Get up and running quickly and efficiently ownership percentages.
when you streamline your software setup with >
Store a secondary account ID (for example,
the Setup Wizard. And the Workflow Center the parent company’s account) on each
provides instant access to the tasks you perform GL account.
most often in a simple, intuitive workflow layout.
Budgeting Financial statements
>
Easily reconcile General Ledger and
>
Define up to ten budgets per year for >
Modify General Ledger’s default financial
sub-ledgers.
each account. statements or create new ones using Financial
Statement Designer. >
Instantly access assistance and help topics
>
Create budgets for an unlimited number of
with a click of the mouse.
future years. >
Define the contents of each column and line.
>
Optionally enter budgets on a quarterly basis. >
Perform custom calculations on financial Additional features
>
Copy previous budgets or activity into your data, such as liquidity ratios.
>
Automatically generate due-to and
working budget. >
Compare companies, regions, divisions, due-from transactions to keep separate
>
Use formulas to modify existing budgets or properties, etc. (GL account prefixes) companies, divisions, etc. in balance
to create new ones. side-by-side in columnar format. (intercompany accounting).
>
Create multiple financial statement formats for >
Edit entries after they’ve been posted
Inquiry each company, region, division, property, etc. (security permitting).
>
Choose from several pre-designed General
>
Produce consolidated or comparative >
Enter electronic notes to document
Ledger inquiries (for example, the Account financial statements for either related or information on accounts and transactions.
inquiry and Budget Information inquiry). non-related fiscal entities.
>
Attach other files (for example, spreadsheets
>
Drill down on summary information to
>
Produce prorated financial statements based or word processing documents) to accounts
view supporting detail (for example, click on on a partner’s ownership interest. and transactions.
a GL expense account to view underlying >
Produce reports using the account >
Define security rights by user or group.
AP transactions). numbering scheme of joint venture partners,
lending institutions or government agencies.
>
Customize the toolbar for push-button
>
Apply conditions to display only the
access to financial statements, reports,
information you want to see. >
Cut, copy and paste information from one inquiries and tasks.
>
View and insert electronic notes and file financial statement to another.
>
Change descriptions that appear on the
attachments. >
Print statements for current and prior periods. screen to match your company’s standard
>
Insert columns of data on-the-fly to quickly terminology.
access additional information. Setup Wizard >
Set up macros for unattended processing of
>
Modify any of the more than 100 inquiries, or >
Select and edit accounts from a predefined predefined tasks.
create new inquiries using Inquiry Designer. Chart of Accounts, manually enter, or copy >
Import transactions and budgets from
and paste your Chart of Accounts from a
other applications.
Reporting spreadsheet.
>
Choose from several pre-designed General
>
Automatically back up your data. General Ledger is a part of Sage Timberline
Ledger reports to calculate and print information >
Stay on the right track with built-in Tips Office, fully integrated software created to
at any time (for example, Trial Balance, and Tricks. streamline work and connect the people you
Current Ledger and Year-To-Date Ledger). >
Enter Beginning Balances and tie back to depend on to build your business.
>
Apply conditions and ranges to print exactly the GL.
the information you need.
>
Modify nearly all of the more than 500 reports, Workflow Center
or create new reports using Report Designer.
>
Quickly access frequently performed tasks
in an intuitive workflow layout.
>
Easily view commonly used reports and
inquiries.
Billing
Billing can accommodate all your customer invoicing needs.
Use it to automatically produce time-and-material, Cost-based contract billing Fixed-price contract billing
cost plus, lump sum progress billing and unit >
Generate billings for time and materials and >
Generate billings for progress billing, unit
priced invoices according to your contractual cost plus contracts. priced and lump sum contracts.
requirements. Or, quickly and easily create free- >
Automatically post costs from Job Cost, >
Automatically calculate retainage using
form invoices independent of your contracts at Accounts Payable, Payroll and Equipment different retainage percents by contract item.
any time. Cost modules to Billing for use in invoice >
Track scheduled values and units by contract
production. item (for example, sitework, concrete).
For cost-based billings, Billing collects and >
Define billable and nonbillable costs in a >
Use an entry spreadsheet to enter fixed-price
tracks costs from other Sage Timberline Office number of different ways, including by cost billings (for example, current amounts,
applications for inclusion in your invoices. type, cost code, contract item, etc. retainage, percents or units to bill for each
Billing automatically applies user-defined >
Create markup tables to efficiently apply contract item).
billing rates and markups to cost items, then standard percents to labor, material, >
Automatically prefill the entry spreadsheet
subcontractor, equipment, overhead and with contracted amounts, prior billed
lets you change, hold, write up or down other cost types. amounts, units and percents billed.
work-in-progress amounts prior to invoicing. >
Create billing rate tables to efficiently apply >
Automatically calculate sales tax based on
For fixed-priced invoices, Billing gives you a billing rates by cost type. tax information stored on the contract.
worksheet to enter amounts, percent complete >
Calculate billing rates using nearly 30 >
Bill for materials stored on the job.
and units to bill. For free-form invoices, you different key classifications (for example, job,
simply enter billing information directly into employee, vendor, equipment type).
Printing cost-based and fixed-price
an invoice template on the screen. >
Enter effective dates on rate tables and invoices
markup tables to control when Billing uses
Billing lets you control the look and content specific tables for calculation.
>
Design the look and content of invoices
of your invoices to meet your customer’s by selecting from an extensive library of
>
Produce invoices for all unbilled work-in- predefined formats for the invoice header,
needs. After invoices are produced, the progress (WIP) through a date you specify. body, totals and footer sections.
information is sent to Accounts Receivable >
Edit WIP information to adjust amounts >
Customize invoice look and content even
for cash receipt processing. prior to billing. further using Crystal Reports®.
>
Bill standard items that are not associated >
Push a button to preview invoices on the
Following is a detailed list of the features
with direct costs (for example, inventory screen before printing.
Billing offers to help you produce timely, items or service orders).
accurate invoices: >
Print draft invoices for manager’s review.
>
Take advantage of invoice add-ons (for
example, charges or deductions) to modify
>
Reprint final invoices.
invoice amounts based on fixed amounts >
Print invoices by specific criteria (for
or percentages. example, only approved invoices).
>
Automatically calculate sales tax based on
tax information stored on the contract.
Free-form invoice entry and printing Reporting Billing is a part of Sage Timberline Office,
>
Create free-form invoices for a job, extra or >
Choose from several pre-designed Billing fully integrated software created to streamline
cost code with or without setting up a contract. reports to calculate and print information at work and connect the people you depend on
>
Optionally produce invoices for a customer any time (for example, Invoice Status, Work to build your business.
without posting billing information to In Progress, Add on Table Detail).
the job. >
Apply conditions and ranges to print exactly
>
Input billing information into an entry what you need.
window that resembles an actual invoice. >
Modify nearly all of the more than 500 reports,
>
Retrieve descriptions and prices from or create new reports using Report Designer,
standard item tables, rate tables and add-on a Sage Timberline Office product.
tables to speed invoice entry.
>
Include text in the invoice template. Additional features
>
Retrieve customer and billing information
>
Enter electronic notes to document
from Accounts Receivable during invoice information on rate tables, markup tables,
entry. entry worksheets, invoices and other
Billing records.
>
Define which billings items are taxable on
an item-by-item basis.
>
Attach other electronic files (for example,
spreadsheets and word processing
>
Apply different totaling options, including documents) to records throughout Billing.
subtotals and grand totals.
>
Customize the toolbar for push-button
>
Identify required entry information for each access to reports, inquiries and tasks.
job and receive a warning if that
information is omitted (for example, require
>
Change descriptions that are on the screen to
cost code entry). match your company’s standard terminology.
>
Customize the look and content of the
>
Set up macros for unattended processing of
printed invoice format (for example, design predefined tasks.
the invoice to print on pre-designed forms). >
Define security rights by user or group.
Inquiry
>
Choose from several customizable Billing
inquiries (for example, Work in Progress by
Customer, Contract Based Invoices,
Worksheet Entries).
>
Drill down on summary information to view
supporting detail (for example, click on a job
to see WIP detail).
>
Apply conditions to display only the
information you want to see.
>
View and insert electronic notes and file
attachments.
>
Insert columns of data on-the-fly to quickly
access additional information.
>
Modify any of the more than 100 inquiries,
or create new inquiries using Inquiry
Designer, a Sage Timberline Office product.
Contracts
Provided with the Accounts Receivable application, Contracts tracks
the details of your customer agreements in one convenient location.
Information stored in Contracts can be used to Contracts offers to help you track your >
Control invoice numbering by contract.
drive billings, coordinate receivables processing customer agreements: >
Automatically maintain last invoice
and enhance change order management. amounts and dates, and last payment
Contract tracking amounts and dates.
For each of your customer agreements, >
Identify contracts and contract items with up to >
Link contracts to jobs for automated
Contracts stores scope of work, terms of 10 characters containing up to three sections. processing and detailed reporting.
payment, important dates, status, supporting >
Use predefined templates to quickly set up >
Optionally accumulate billed totals for
documents, customer contacts, project contacts new contracts and to maintain consistency month-to-date, next month, year-to-date,
and more. Contracts also tracks billing among your contracts. next year and contract-to-date periods.
requirements and change order information. >
Use information from your Accounts Receivable >
Access retainage held, billed and balance
Billing can use information stored in Contracts customer records to enter contracts. amounts by contract item.
to produce your customer invoices automatically.
>
Record and track scope of work for each
contract and contract item. Change order tracking
Job Cost can work with Contracts to manage
every step of the change order process—from
>
Track contract status (for example, proposed, >
Tie change orders to contracts or contract items.
pending, approved, closed, paid-in-full). >
Automatically change contract amounts and
request through approval.
>
Define unique billing methods (for example, contract item amounts based on approved
Sage Timberline Office automation makes progress bill, lump-sum, unit priced, time & change orders.
setting up new contracts easy. You can set materials, cost plus) for each contract item. >
Track original contract units and amounts,
up predefined templates to quickly enter new >
Track all the individuals involved with a contract. approved change orders and revised units or
contracts. And through the interface to >
Track all documents and functions for each amounts contracted.
Accounts Receivable, you can automatically contract item. >
Record the reason for the change, the scope
>
Assign GL accounts to each contact item (for of the change, the dollar amount of the
enter customer information already stored.
example, AR, retainage AR, revenue). change, and units.
Using integrated access tools, your contractual >
Assign GL account prefixes (for example,
>
Record multiple items per change order.
information is always immediately available. divisions, departments, companies) to each >
Create Contracts change orders based on
Interactive inquiries let you view stored contract item. change order requests logged in Job Cost.
information in seconds for quick lookups and >
Identify GL revenue account exceptions for >
Revise Job Cost change order requests to
over-the-phone answers. And customizable each contract item (for example, track minimize data entry (for example, change
different types of work separately in your GL). the status to “denied” or reduce the amount
reports allow you to calculate and print
>
Add up to 250 user-defined fields to track prior to approving).
information in any format you choose for
additional contract information. >
Track change orders by cost type.
in-depth analysis.
Following is a detailed list of the features
>
Use customized checklists to track contract >
Track the estimated cost of the change along
action items. with the contract change order amount for
>
Assign different customer or billing contacts, profitability analysis.
invoice formats, rate and markup tables, and
retainage percentages to each contract and Inquiry
contract item.
>
Define the billing frequency for each contract.
>
Choose from several pre-designed Contracts predefined tasks.
inquiries (for example, Derived Totals, >
Define security rights by user or group.
Change Orders).
>
Drill down on summary information to view Contracts is a part of Sage Timberline Office,
supporting detail (for example, click on a
fully integrated software created to streamline
contract to view detail by contract item).
work and connect the people you depend on
>
Apply conditions to display only the information
to build your business.
you need to see.
>
View and insert electronic notes and
file attachments.
>
Insert additional columns of information
on-the-fly.
>
Modify any of the more than 100 inquiries,
or create new inquiries using Inquiry Designer.
Reporting
>
Choose from several pre-designed Contracts
reports to calculate and print information at
any time (for example, Contract Schedule of
WIP, Contract Item Billing Summary, Contract
Change Order Log).
>
Apply conditions and ranges to print exactly
the information you need.
>
Modify nearly all of the more than 500
reports, or create new reports using
Report Designer.
Additional features
>
Enter electronic notes to contracts, contact
items, change orders, and change order
items to document additional information.
>
Attach electronic files (for example, job
photos, scanned images of a contract) to
contracts, contact items, change orders,
and change order items.
>
Customize the toolbar for push-button
access to reports, inquiries and tasks.
>
Change descriptions that are on the
screen to match your company’s
standard terminology.
>
Set up macros for unattended processing of
Cash Management
Cash Management is an easy-to-use tool that lets you view and track cash
transactions generated in Sage Timberline Office applications such as Accounts
Payable, Payroll, Accounts Receivable, Job Cost, and Property Management and
then reconcile them with your company’s bank statements and general ledger.
What’s more, Cash Management also Setup Assistant, which walks you through the easy-to-read register on the screen.
simultaneously tracks your register and bank bank account setup process and confirms >
Track the status of each transaction (open,
balances, giving you a simple way to stay on that accounts balance before you begin cleared, or reconciled).
top of your cash flow and ensure that accounts posting transactions. >
Enter deposits, withdrawals, adjustments,
are funded at optimum levels. interest, and miscellaneous charges directly
You can also get up and running quickly and into Cash Management and automatically create
Cash Management also contains a number of efficiently when you streamline your software corresponding entries in General Ledger.
features designed to help you maintain the setup with the Setup Wizard. And the Workflow >
Easily edit unposted transactions entered
integrity of your books. For example, you can into Cash Management, or go to the source
Center provides instant access to the tasks
to edit transactions originating from other
enter new transactions, such as deposits, you perform most often in a simple, intuitive Sage Timberline Office applications.
withdrawals, and adjustments directly into Cash workflow layout.
Management and create corresponding general Bank reconciliation
ledger transactions at the same time. Unposted Whether you require the customization of the Cash
Management Setup Assistant or utilize the Setup
>
Instantly update difference between
transactions entered into Cash Management reconciled balance and statement balance
can be easily edited. Transactions created Wizard, Sage Timberline Office offers the flexibility
for tracking your progress as you reconcile.
elsewhere are edited at their originating source, necessary to meet your business requirements. >
Easily mark individual transactions
which ensures reconciliation across applications. Following is a detailed list of features Cash “reconciled” as reflected in your bank
Finally, you can limit which applications have statement, or select a range of transactions
Management offers that will help you keep
access to specific accounts, which helps prevent to reconcile.
your company’s books accurate and balanced.
the accidental misuse of accounts.
>
Reconcile Cash Management bank accounts
Setup with your bank statement.
Cash Management allows for intercompany >
Suspend the reconciliation process in
>
Control which bank accounts and cash
and central bank accounting, and can also progress, then pick up where you left off
accounts can be used by each interfacing
when you return.
receive cleared check information from banks application to eliminate posting errors.
electronically. For added convenience, it’s >
Limit maximum check amount per bank
Inquiry
possible to suspend a reconciliation in progress account.
>
Choose from a number of pre-designed
and save your work, so that you can go do >
Establish multiple GL cash accounts per bank.
inquiries (such as bank balance, cash
something else, and then return to the task balance, and bank register).
later without having to start from scratch. To Cash transaction management >
Drill down on summary information to view
make things even easier, the application >
Keep track of all checks generated in
features a spreadsheet-style grid and a Accounts Payable and Payroll, and all deposits
entered into Accounts Receivable, Job Cost,
and Property Management through an
supporting detail. with a click of the mouse.
>
Apply conditions to filter information that
you don’t want to see. Additional features
>
View and insert electronic notes and >
Electronically import cleared check
file attachments. information from banks.
>
Insert additional columns of information >
Process intercompany accounting transactions.
on-the-fly for quick access to the data you >
Process cash and accrual accounting
need most. transactions simultaneously.
>
Modify any of the more than 100 inquiries, or >
Add up to 250 custom fields to the
create new inquiries using Inquiry Designer, bank account record for additional
a Sage Timberline Office product. information tracking.
>
Attach notes and files to individual transactions.
Reporting
>
Choose from a number of pre-designed Cash Management is a part of Sage
reports (such as Balance by Batch, Cash
Timberline Office, fully integrated software
Totals to General Ledger, and Check Register).
created to streamline work and connect the
>
Apply conditions and ranges so that only the
people you depend on to build your business.
specific information you want to report prints.
>
Modify nearly all of the more than 500
reports, or create new reports using Report
Designer, a Sage Timberline Office product.
Setup Wizard
>
Use a ready-made list of bank accounts or
set up your own.
>
Keep on the right track with built-in Tips
and Tricks.
>
Enter Beginning Balances and tie back to
the GL.
>
Automatically back up your data..
Workflow Center
>
Quickly access frequently performed tasks
in an intuitive workflow layout.
>
Easily view commonly used reports and
inquiries.
>
Perform quick and easy reconciliation to the
General Ledger.
>
Instantly access assistance and help topics
Address Book
Address Book provides a central location from which to
access and manage all of your company’s business contacts
and related information.
Included with the purchase of any Sage Flexible setup allows access to >
Set up custom fields for additional contact
Timberline Office application, Address Book comprehensive contact information information and attach documents as
needed to contact records.
ensures that everyone always has the most Address Book contact records can contain
recent and complete contact information a wide range of information and options.
>
Track business enterprise types (MBE, WBE,
SBE, VBE, DBE).
within reach. Changes or updates to contact For example, with Address Book you can:
>
Specify in Address Book which contacts
information, such as an address change, made >
Track all of your business partners and you want to appear in Accounts Payable,
in one area of the company are automatically associated contacts, establish a primary Accounts Receivable and Estimating
reflected throughout all Sage Timberline Office contact and assign roles to individual software, and which contacts you don’t
applications and instantly made available to contacts within an organization such as want to appear.
estimating, accounts payable, accounts
all users in the company.
receivable and billing.
Address Book reports
For companies already using Sage Timberline >
Set up multiple addresses (including
shipping, remittance, street, etc.), phone Address Book also makes numerous reports
Office products, Address Book contact data can
numbers and other contact information available, including company, fax, person,
be easily synchronized with contacts in existing
in each company or individual person phone, e-mail, customer, accounts payable,
Accounts Payable, Accounts Receivable and contact record. vendor and estimating vendor.
Estimating databases. >
Enter useful information such as the trade
of a subcontractor, the type of supplier or Address Book is a part of Sage Timberline
the region the vendor serves, then query off Office, fully integrated software created to
of these fields in the future to quickly find streamline work and connect the people you
the vendor you’re searching for.
depend on to build your business.
>
Assign a preferred default delivery method
to individual contacts—noting to send via
print, fax or e-mail. Once selected, Timberline
Office applications will automatically send
all information by this default. Users may
change the delivery method at the time of
sending if needed.
>
Customize most of the software’s drop-
down lists to fit your company’s contact
tracking needs.
Access and manage all of your company’s business
contacts and related information in one central location.
Job Cost
Job Cost is the Sage Timberline Office resource that collects
all project-related information and stores it in a format you
customize to fit your business.
From a simple costing structure with basic Following is a detailed list of the features Job Entry and processing
job codes and standard cost codes, to a Cost offers to help you keep projects on track: >
Send all job-related information from other
sophisticated structure with multi-sectioned Sage Timberline Office applications to Job
Job tracking Cost.
jobs, multi-sectioned cost codes, and multiple
cost categories, Job Cost can handle virtually
>
Track contract amounts, estimates, costs, >
Enter direct costs into Job Cost, or import
subcontracts, purchase orders, quantity them from other programs (for example,
any level of tracking complexity.
totals, production information, customer overhead allocations, miscellaneous cost
information, billings, and other project adjustments).
Job Cost gives you complete control over
information in as much detail as you need.
commitment and change order management. >
Enter owner change orders, commitment
>
Format job IDs with up to 10 alphanumeric change orders, estimates and commitments.
Enter subcontracts and purchase orders directly
characters and up to three sections.
into Job Cost, or import them from other
>
Lock an original estimate to prevent
>
Format cost code IDs with up to 12 modification.
programs, then track them against invoices for alphanumeric characters and up to four sections.
total control over committed costs. And manage
>
Easily edit entries even after they’ve been
>
Track an unlimited number of user-definable posted (security permitting).
every step of the change order process—from cost categories. >
Capture daily labor hours for certified jobs.
pending through approval—to ensure change >
Use an optional “extra” costing level to
order profitability.
>
Optionally prevent edits to transactions
isolate special cost areas without
originating outside of Job Cost.
disassociating them from the main job.
Using integrated information access tools, >
Specify exactly which GL accounts may be
>
Set up standard cost codes and categories
your project information is always immediately used for various jobs, tasks, etc.
to streamline job setup and to improve
available. Interactive inquiries let employees consistency of cost analysis.
>
Specify who should approve AP invoices
view information—such as potential cost for each job.
>
Add up to 250 user-defined data fields to
overruns, percent complete, and production several Job Cost records to track additional
units in place—on the screen in seconds. job information. Commitment management
And customizable reports let you calculate >
Track project totals by job, year, quarter,
>
Enter subcontracts and purchase orders
and print information in any format you month or week. for any combination of jobs, cost codes
or categories.
choose for in-depth project analysis. >
Track period-to-date accumulators daily,
weekly, bi-weekly or semi-monthly.
>
Break out subcontracts or purchase orders
Get up and running quickly and efficiently into unlimited line items.
>
Track job status and scheduling dates.
when you streamline your software setup with >
Track item descriptions, scopes of work,
>
Define custom totals and miscellaneous scheduling information, and insurance
the Setup Wizard. Workflow Center provides accumulators. requirements.
instant access to the tasks you perform most >
Define tax groups for each job by cost type. >
Track payment and performance bond
often in a simple, intuitive workflow layout. And >
Set up GL cost account groups to debit GL information.
Job Central allows you to compile the various cost accounts by type of job. >
Track detailed contract approval information.
components of a job from one convenient spot.
You have the complete job picture—from start
>
Track schedule dates for each subcontract.
to finish—available from a single location.
>
Retrieve and change vendor insurance Reporting Additional features
information from Accounts Payable to reflect >
Choose from several pre-designed Job Cost >
Enter additional project information (for
separate insurance for a project. reports to calculate and print information at example, percent completes, production
>
Track miscellaneous commitment requirements any time (for example, Cost at Completion units in place, anticipated change orders)
with a user-defined item checklist. Trends, Committed Cost Detail, Change with customizable field worksheets.
>
Track secondary vendors to generate joint Order Log). >
Import estimates, commitments and direct
checks and monitor secondary liens. >
Apply conditions and ranges to print exactly costs from other programs.
>
Mark cost codes or categories as “bought the information you need. >
Enter notes and attach electronic files
out” to analyze contract variances. >
Modify nearly all of the more than 500 reports, (for example, spreadsheets or word
or create new reports using Report Designer. processing documents) throughout Job
Change order management Cost for additional documentation.
>
Enter and track owner requested change Setup Wizard >
Track jobs for multiple companies in the
orders and commitment change orders. >
Reduce overall implementation time with same general ledger.
>
Document who initiated the request, who streamlined processes. >
Define security rights by user or group.
prepared the change order, who approved it >
Decrease manual data entry with copy and >
Customize the toolbar for push-button
and when. paste functionality. access to reports, inquiries, and tasks.
>
Track changes to the original contract, >
Set up software at your own pace. Setup >
Change descriptions that are on the
estimate, subcontracts, purchase orders, Wizards will remember where you left off. screen to match your company’s standard
and production totals. terminology.
>
Stay on the right track with built-in Tips
>
Track the status of each change order item and Tricks. >
Set up macros for unattended processing
with customizable descriptions (for example, of predefined tasks.
>
Enter beginning 0balances and tie back to
requested, verbal OK). >
Access Sage Timberline Office project
GL.
>
Associate commitment change orders with accounting information with other ODBC-
owner change orders.
>
Automatically back up your data. compliant programs (for example, Microsoft
>
Tie change orders to contracts and budgets. Excel and Word).
Workflow Center
>
Record billable or internal change orders.
>
Quickly access frequently performed tasks Job Cost is a part of Sage Timberline Office,
>
Enter revisions to production units. in an intuitive workflow layout. fully integrated software created to streamline
>
Easily view commonly used reports and work and connect the people you depend on
Inquiry
inquiries. to build your business.
>
Choose from several pre-designed Job Cost >
Instantly access assistance and help topics
inquiries (for example, Profit Summary, with a click of the mouse.
Remaining Estimate, Required Productivity).
>
Drill down on summary information to view Job Central
supporting detail (for example, click on a job
to see cost code information). >
Set up jobs, including billing information,
schedule of values, and estimates all from
>
Apply conditions to display only the
one convenient location.
information you want to see.
>
Ensure accurate data entry with copy and
>
View and insert electronic notes and
paste capability.
file attachments.
>
Complete the setup at your pace. Job Central
>
Insert columns of data on-the-fly to quickly
will remember where you left off.
access additional information.
>
Get fast access to Job Central processes
>
Modify any of the more than 100 inquiries,
right from Desktop.
or create new inquiries using Inquiry Designer.
Sage Timberline Office Desktop
Simplifying workflow and saving time, Desktop presents all
the information and resources you need in a single location to
efficiently manage your work.
From one screen, you’re able to efficiently Setup Central Wizards speed implementation Designate and group common tasks,
review mission-critical information and initiate time and simplify setup procedures to get you inquiries, and reports to streamline workflow.
tasks in the software important to your role in operational, with less downtime.
Connect directly to tools and information
the organization.
such as Microsoft Word and Excel
Streamline and integrate business processes
documents and commonly referenced
Fully customizable, Desktop acts as a personal to run more efficiently an accurately with
web site links.
home page and allows each person to Workflow Centers. You’ll have the information
organize common tasks according to individual you need in a more timely fashion resulting in Streamline your reconciliation process with
requirements. Create shortcuts to the applications better, more informed business decisions. a built-in reconciliation tool and reports.
you frequently use. Access non-Sage Timberline Take advantage of the flexibility to create
Office resources such as Word documents, With Job Central, easily set up common types a unique desktop for each user in your
Excel files, and favorite web sites. Highlight of jobs and contracts from one convenient organization to meet role-specific needs.
important inquiries and reports. And set up location, saving you time while ensuring that
your personal desktop to automatically deliver the job details have been covered. Provide new employees with predefined
key business metrics that you can refresh at desktops to help them quickly get up to
any time. Because Sage Timberline Office provides this speed on how to access the technology
implementation flexibility, you have freedom to tools and information associated with their
The Sage Timberline Office Desktop links you choose what works best for you—based on job roles.
directly to the Sage Information Center, the your unique business objectives and system
smart way to stay on top of industry, company, requirements. You can customize your Setup Central Wizards
and product information to maximize your implementation as necessary to accomodate
Streamline the software setup and reduce
software investment. You’ll find the latest complex business processes, or take advantage
overall implementation time.
news, tips and techniques, product alerts and of the additional Desktop features to address
notifications as well as information on training, more common, industry-standard practices. Decrease manual data entry with copy and
support, and customer feedback specific to paste functionality.
Sage Timberline Office. Desktop features and efficiencies Set up software at your own pace. Setup
Make your access to all of your Sage Wizards will remember where you left off.
Desktop functionalities such as Setup Central,
Timberline Office functionality, other Keep on the right track with built-in Tips
Workflow Centers, and Job Central deliver
applications, and information direct and Tricks.
unparalled easy-of-use for a streamlined,
and immediate.
implementation and efficiencies to maximize Enter beginning balances and tie back to
your profitability. Use a pre-configured home page as a the GL.
foundation to quickly create your own
Automatically back up your data.
personal digital dashboard.
Workflow Centers Job Central
Quickly access Workflow Centers from Set up jobs, including billing information,
the Desktop. schedule of values, and estimates all from
one convenient location.
Optimize your productivity by accessing tasks
you perform most often in an intuitive Use copy and paste functionality for fast,
workflow layout. accurate data entry.
Instantly view commonly used reports
Sage Timberline Office Desktop is part of
and inquiries.
Timberline Office, fully integrated financial
Easily reconcile General Ledger and and operations software for construction
sub-ledgers. and real estate professionals.
Quickly access assistance topics with a click
of the mouse.
Customize your desktop by creating shortcuts to information that is most pertinent to your daily routine.
Estimating Extended
For estimators who demand more from estimating systems,
Estimating Extended, a Sage Timberline Office application, offers
our most comprehensive package of cutting-edge estimating tools.
Setup Simplified settings or your own custom prices and rates. a portion of, the quantities, amounts, and
Now you can get up and running on Estimating You’re able to store up to 20 different prices for a prices contained within a column at once.
Extended even faster. The time-consuming task of single item and 10 different labor production rates. Calculate by a percentage, by multiplying or
setting up and building a database has been dividing and amount, by replacing an amount,
Keep bids and quotes within reach
streamlined with the Database Builder Wizard. or by spreading an amount proportionally over
The software’s subcontractor bid grid offers
The Wizard walks you through the necessary the selection.
a simple way to store, analyze, and select
steps of establishing your database more quickly
subcontractor bids and quotes by item. Log On bid day, when time is everything, adjustments
and efficiently, saving you time and money and
each subcontractor’s name, bid quantity, unit can be easily made through Estimating
allowing you to take full advantage of the
price, total bid amount, and any notes in the Extended’s totals page. Log in last-minute cuts
Estimating software.
pop-up grid. Then just click on the bid you’d and adds, and the software automatically
Slash takeoff time like to use, and the estimate instantly calculates generates the change throughout all the
Sage Timberline Office offers estimators several the item based on your decision. What if you affected areas of the estimate. Or use the adjust
ways to take off estimates in less time. With change your mind? Simply check a replacement job totals feature to match a pre-defined job total
quick takeoff, you simply drag individual or bid, and the substitution is made instantly. or cost per unit, or to play with the final numbers.
groups of items from the cost database directly
See it all from a new angle Go global
into the spreadsheet on the screen. Enter
With Work Breakdown Structure (WBS) codes, Estimating Extended makes it easy for you
dimensions, and the software calculates all
you can organize estimates a variety of ways. to take off an estimate in one system of
quantities for you. Or, if you prefer, you can use
By project phase. Drawing detail. Or location, measurement and deliver it in another.
item takeoff to work with items prior to pulling
like Floor 1 or 2. Just define and assign your own Estimates can automatically be converted from
them into the spreadsheet.
WBS codes to any estimate item, either in the Imperial units to metric units or vice versa.
For ultimate time-savings, Smart Assemblies database or during takeoff. With the ability to
Present your work with flair
or Model Takeoff is your tool, letting you take attach up to 40 WBS codes to each item, your
With so much riding on it, it’s critical that the
off all items in a wall, door, concrete slab or analysis and reporting possibilities are endless.
work you produce for clients and upper
an entire building core and shell all at once.
Not only can you work with an estimate in any management be professional-looking and easy
A takeoff audit trail is also included in Estimating order you choose, you can change the order to understand. Estimating Extended reports are
Extended, so you can double-check your work instantly using the sequencing tabs at the bottom just that, with the ability to include different
at any time. of the spreadsheet. type fonts and sizes, bolding, italics and colors.
You can create custom headers and footers,
Manage complex estimating with
Easily make adjustments including graphics, and use WYSIWYG (what
variable pricing
Whether it’s during analysis or at the last you see is what you get) reporting to quickly
Choose the materials pricing and labor
minute, making adjustments to an estimate is strip, add to and tweak an estimate just the
production rates that make the most sense
a snap in Estimating Extended. The software’s way you want.
for the job whether that means the default
adjust columns feature lets you revise all, or
Estimating Extended also delivers a number of Estimating Extended is a part of Sage
advanced reports to help in estimate analysis. Timberline Office, fully integrated financial
Print the cost variance report to quickly see and operations software for construction and
where costs and quantities have varied real estate professionals.
between two similar projects. Or view the cost
comparison report to zero in on where unit
costs have changed between conceptual,
interim, and final estimates on a project.
With Estimating Extended, analysis and
reporting possibilities are endless. For
instance, use WBS codes to produce an
estimate sorted by Uniformat.
A subcontractor bid grid in Estimating
Extended makes it simple to store, analyze
and select subcontractor bids by item.
Service Management
Streamlining your control over service operations, Service
Management software integrates with other applications for
better communication between customers and your organization’s
dispatchers, technicians, and accounting staff.
Ready access to Accounts Payable, Accounts Dispatching features and efficiencies >
Call up technician records, status, pager
Receivable, Job Cost, Payroll, Inventory, numbers, and more.
>
Display as many as 450 service calls and 48
Purchasing, and General Ledger information technicians at one time on the easy-to-use >
Use time stamps to create an audit trail of
enables you to track and streamline your dispatch board. actual hours worked and cross-check them
against technician time cards.
response to service needs. >
Monitor technician availability, work load,
and scheduling conflicts through the dispatch >
Track non-work order time such as training,
Service Management simplifies service call board’s enhanced visual controls. shop time, or vacation.
dispatching, field technician management, and >
Retrieve a customer’s service history, >
From the dispatch board, perform skill
billing. You’re able to see the status of any geographic location, and accounts receivable checks by technician.
service call including the time the call is scheduled, information. >
Track what inventory was used on each
the type of service to be performed, and the >
Sort assignments by date and time and work order.
technician assigned to perform the service. prioritize service calls by estimated start
and finish times. Billing features and efficiencies
You can even track and manage your service
>
Look up parts by item code, UPC code, >
Automate pricing with small job fixed-rate
vehicles through GPS integration with @Road
category, or description. pricing, flat rate pricing, or markup/discount.
Web-based mapping services.
>
Track materials runners and materials >
Bill multiple work orders based on one invoice.
Information on vendors, invoices, purchase on order. >
Bill customer accounts or individual service
orders, and other financial details are entered >
Enter a purchase order while working inside locations.
into your system only once, eliminating the dispatch board. >
Implement a work order approval process
redundancy and potential error. Add-on modules
>
Drill down for access to additional prior to billing.
information about specific service calls.
further improve your operation by putting you >
Create a variety of invoice formats to suit
in complete control of field purchasing, service
>
Attach technician, customer, and equipment your purposes.
notes to work orders.
agreements, and warranties, as well as >
Invoice work orders on the fly.
preventive maintenance.
>
Pull up a list of installed equipment >
Set up unlimited rate tables for labor,
including detail such as a model number,
materials, equipment, and other costs per
service history, or warranty length.
customer.
>
Check details of warranty types and service >
Establish special discounts by customer.
agreement coverage.
>
Customize call types with their own labor
>
Perform searches for existing work orders.
rates.
>
Automatically carry over unfinished work >
Price travel by trip charge or miles.
orders to next day.
>
Automatically price parts based on item or
>
Let customers know exactly when technicians
mark-up file.
were dispatched using time stamps.
>
Add miscellaneous charges.
>
Map out each technician’s schedule for up
to five weeks.
Service Management is a part of Sage
Timberline Office, fully integrated operations
and financial software for construction and real
estate professionals.
From within Service Management’s easy-to-navigate dispatch board
with enhanced visual controls, you have instant access to the
service information surrounding each work order and the tasks
you need to complete.
Service Purchasing
Added to Sage Timberline Office’s core Service Management software, Service
Purchasing provides tight management control over service-related purchases.
Parts purchases required by service technicians Service Purchasing is a part of Sage
are linked by this software to your work orders Timberline Office, fully integrated software
and purchase orders. You’re able to easily track created to streamline work and connect the
and quickly match vendor invoices to purchase people you depend on to build your business.
orders and, as needed, automatically update
inventory, parts costs, and more.
Purchase order control
>
Ensure accuracy by matching vendor invoices
to purchase order.
>
Automatically update inventory part costs.
>
Assign purchase order numbers to the
system automatically or manually.
>
Attach purchase orders to fixed-price jobs in
order to track costs.
>
Credit purchase orders for core returns
and RMAs.
>
Automatically attach purchase orders to
work orders and invoices.
Keep tight control on purchasing by tying each purchase
order to its related work order and customer.
Service Inventory
Added to the Sage Timberline Office’s core Service Management software,
Service Inventory makes it easy to maintain an accurate perpetual inventory.
Service Inventory enables you to automatically Service Inventory is a part of Sage Timberline
update inventory at the time of invoicing, track Office, fully integrated software created to
minimum and maximum inventory levels, streamline work and connect the people you
perform accurate physical counts, look up AKA depend on to build your business.
part numbers, and more.
Inventory control
>
Automatically update inventory at time
of invoicing.
>
Track minimum and maximum inventory level.
>
Perform accurate physical counts.
>
Look up AKA part numbers with a single
mouse click.
>
Track serialized parts.
>
Automatically generate customer equipment
information from invoicing.
>
Track inventory carried on trucks and create
stocking lists for each truck.
>
Generate detailed inventory transactions,
e.g. produce a re-stocking list of parts used
per truck.
Easily generate the inventory
transactions needed to
restock service vehicles with
parts used.
Service Agreements/Preventive Maintenance
Keeping you firmly in control of your preventive maintenance business, Timberline®
Office Service Agreements, an add-on to our Service Management software, tracks
service agreement dates and maintenance schedules.
It also prompts you with agreement renewal >
Generate report detailing parts needed for Service Agreements/Preventive
dates and gives you the ability to determine each job by scrolling through parts lists and Maintenance is a part of Timberline Office,
the profitability of your service call operations. clicking on the appropriate item. fully integrated software created to streamline
>
Create multiple tasks by customer work and connect the people you depend on
Service agreement and maintenance or equipment. to build your business.
tracking >
Use agreement and equipment profitability
>
Track service agreement start, end, and reports to better monitor your operations.
expiration dates.
>
Display preventive maintenance scheduled
for next 12 months by technician on an
easy-to-read preventive maintenance board.
>
Program the system to prompt you when
service agreements are due for renewal.
>
Account for additional revenue resulting
from service agreement calls.
>
Assign sales and costs to individual
customer equipment.
>
Override labor rates by warranties or
service agreements.
>
Perform multiple or periodic billings.
>
Price service by total agreement, by piece of
equipment, or at time of billing.
>
Maximize profitability by amortizing
service agreements.
>
Schedule recurring maintenance by
date range. From a customer’s service agreement you have
instant access to profitability reports as well as
information associated with the agreement.
Crystal Reports
Crystal Reports® version 10.0 professional edition is available
as a limited license solution for Sage Timberline Office data.
It transforms your information into presentation-quality reports.
Simple design tools and built-in assistance Features and efficiencies
guide you through common report-building >
Create exactly the report you need including
tasks such as connecting to your data source, cross-tab, conditional, drill-down, summary,
selecting fields and records, grouping, sorting, and more.
and formatting. Templates provide many >
Tap into built-in functions or customize as
standard formatting options letting you easily you wish to control formatting, logic, and
data selection.
select colors and fonts, include images, and
add other elements such as your company
>
Choose pre-defined formatting options or
customize for the look you prefer.
logo. Report templates, including both
>
Expedite report design by storing key report
formatting and data access operations, can
elements including commands, text, images,
be customized, saved, and applied consistently and custom functions. Store, share, and
across a variety of reports. reuse at any time.
>
Easily update information across multiple
reports.
Crystal Reports is a part of Sage Timberline
Office, fully integrated financial and operations
software for construction and real estate
professionals.
Create presentation-quality reports using built-in
Crystal Reports templates and design tools.
Financial Statement Designer
Included as a component of General Ledger, Financial Statement Designer
allows you to quickly and efficiently modify predefined financial statements
or create your own custom statements from scratch.
The Financial Statement Designer makes it >
Produce reports using the account Additional features
easy to define the contents of each column, numbering scheme of joint venture partners, >
Define security rights by user or group.
perform calculations on financial data, and lending institutions, or government agencies. >
Customize the toolbar for push-button
print statements for current and prior periods.
>
Produce statements that reflect the access to inquiries and tasks.
ownership percentage of each partner
(both for single entities or for interests in
>
Change descriptions that appear on
Following is a detailed list of the features the screen to match your company’s
multiple entities).
Financial Statement Designer offers that will standard terminology.
help you clearly communicate financial
>
Print statements for current and prior periods. >
Set up macros for unattended processing of
information to virtually any audience in >
Modify any of the standard statements, or predefined tasks, such as running a series of
whatever format they require: create your own. financial statements.
>
Cut, copy, and paste information from one
Custom statement design financial statement to another. Financial Statement Designer is a part of
>
Base statements on your chart of accounts >
Create one design template and use it Sage Timberline Office, fully integrated software
or company structure. to run the same statement for different created to streamline work and connect the
>
Designate groups of financial statements to fiscal entities.
people you depend on to build your business.
be printed together on a regular basis. >
Define the information that prints in each
>
Compare companies, regions, divisions and financial statement by column and line.
properties side-by-side in an easy-to-analyze >
Designate where you want totals to print, and
spreadsheet format. whether you want to itemize or summarize
>
Create multiple financial statements for each base accounts that comprise those totals.
company, region, division, or property. >
Designate your own headers, footers, col-
>
Save designs so that you can use them umn titles, and line descriptions.
over and over again without having to >
Determine the look of statements by
re-create them. designating number of decimal places,
>
Produce separate or consolidated financial rounding methods, comma usage, and
statements for multiple fiscal entities. currency symbols.
>
Define formatting characteristics, such
as whether to bold, italicize, or underline
column information, and how to display
the heading.
Report Designer
Report Designer for gives you the ability to quickly and easily
modify more than 500 reports or create your own.
Building reports is as easy as pointing and Following is a detailed list of the features Additional features
clicking on any field in your Sage Timberline Report Designer offers to put you in complete >
Customize toolbars and drop-down lists
Office database and dropping it into the report command of the information you present to others: for each employee.
template. Reports can be totaled at any level, >
Use design notes to document details
Custom report design pertaining to a report, such as prompts,
and conditions can be applied to print only the
information you want to see.
>
Modify reports so that the information they conditions, special considerations, sort
contain is presented in the style best suited orders, total and summarization levels,
Once designed, reports can be placed on the to those who are reading them. formatting, and records used.
main toolbar, which can be customized for >
Access fields throughout your Sage >
Move the floating toolbar anywhere on
each employee, giving them quick and easy Timberline Office database. the screen.
access to the reports and inquiries they use >
Insert conditions to print only the information >
Use the right mouse button to access
most often. For added convenience, you can you want. “What’s this?” help capabilities.
also create macros to print a specific set of
>
Place printed totals and summarized >
Print formulas for easy archiving and analysis.
information in any order you choose. >
Find solutions to common printing problems
reports with a single click of the mouse. For
example, use a macro to generate a rent roll
>
Allow the people printing reports to control using the printing troubleshooter.
their content at run time.
or a series of job cost reports for a project
>
Enter text, headings, and comments to clari- Report Designer is a part of Sage Timberline
manager—while you continue working on
fy data for readers. Office, fully integrated software created to
other tasks.
>
Build reports by clicking on any field to add streamline work and connect the people you
To ensure that your reports appear professional it to the report template. depend on to build your business.
and are easy to read, Report Designer also >
Move fields within the template screen
gives you the ability to choose font types, line easily by dragging and dropping.
spacing, page breaks, number and date >
Change font, bold, italic, and underline
formats, and field size. You can also bold, formatting.
italicize and underline type.
>
Alter line spacing, page breaks, number date
formats, and field sizes.
Inquiry Designer
Customize how you want your Sage Timberline Office
data to appear. With Inquiry Designer, you’re able to modify
pre-packaged inquiries or create new ones.
Sage Timberline Office accounting applications Customized access Additional features
come with more than 100 standard inquiries, >
Create customized inquiries for anyone who >
Modify controls to allow or disallow inquiry
each of which provides instant on-screen relies on Sage Timberline Office data. view changes by employees.
access to business and accounting information. >
Drill down on summary information to view >
Access inquiries from a drop-down list on
supporting detail (for example, drill down on the toolbar.
Inquiry Designer enables you to customize the an invoice to see associated distributions >
Click toolbar icons to access the last
presentation of the information contained in and payments). inquiry opened.
each of these inquiries, so that you can access >
Create your own formulas or choose from a >
Link electronic files, such as word processing
the data most relevant to you or create your list of standard ones. documents, spreadsheets, and visual images,
own from scratch. When designing inquiries >
Place conditions on inquiries to display only to inquiries.
you can include data from any Sage Timberline the information you want to see. >
Customize toolbar for each user for push-
Office application, and apply any formula, >
Add additional columns of information while button access to commonly used inquiries
condition, or note you choose. viewing inquiries for easy access to all the and tasks.
information you need to see. >
Move the floating toolbar anywhere on
Following is a detailed list of the features >
View inquiry information through form and the screen.
Inquiry Designer offers that will give everyone table formats. >
Automatically display the name of graphical
in your company the power to get the information >
Add fields while in form view in order to icon when cursor moves over it along with
they rely on more quickly and efficiently: include even more data. description of what it does.
>
Access the entire SageTimberline Office >
Use the right mouse button to access
database (security permitting). Help capabilities.
>
Print Sage Timberline Office formulas for
easy archiving and analysis.
Inquiry Designer is a part of Sage Timberline
Office, fully integrated software created to
streamline work and connect the people you
depend on to build your business.
Document Management
Organize all important documents and files for fast, easy storage,
retrieval, and routing. Document Management helps you eliminate
the inefficiencies of managing excess files and paperwork.
Document Management is an electronic department and/or reviewer, or save for future With Document Management you can share,
document classification, storage, retrieval distribution. Once it has been distributed, an link, and view document images within other
and routing system developed to run directly automated e-mail notification is sent to the Sage Timberline Office applications. Now you
from within Sage Timberline Office. With reviewers’ e-mail inbox, alerting them of the can find the information you need when you
Document Management, you’ll quickly pending document. need it. Accessing important company and
experience increased efficiencies through project related data has never been so easy
Do you have documents that need to be routed
improved storage and document access and efficient.
for approval or require further instruction?
capabilities. As a result, you will be able to
No problem. With Document Management Document Management Capabilities
effectively put your hands on information in a
you can apply an electronic approval stamp
matter of seconds rather than hours or days. Classify your documents by a number of
prior to routing the document. Easily annotate
fields such as job number, cost code, property,
Utilizing a secure DocuVault database, you can documents by applying sticky notes. This allows
document type, user-defined custom field,
capture, classify, and archive any document you to highlight specific areas within the
or pre-defined classification, to expedite
created by computer or scanner. Your ability scanned document and add questions and/or
search and retrieval.
to store these document images in a highly instructions to further streamline your document
compressed, secure format allows you to routing, collaboration, and approval process. Gain real time access to Sage Timberline
begin freeing up needed space in your office Office data while classifying documents.
Additionally, because of tight integration,
by eliminating filing cabinets and boxes you Retrieve documents instantly with powerful,
invoice approval as well as invoice classification
currently use to store your company, property high-speed search capabilities.
and creation, can be performed from within
or project-related documentation. In addition, its
Accounts Payable and/or Document Management Compress documents easily, to save even
powerful search engine allows you to retrieve
addressing the concept of one-time entry of data. more space, with a highly sophisticated
files by document types, classifications, user-
defined keywords, or multiple keywords with compression routine.
A key feature of the Document Management
lightening fast results. application is its ability to integrate with other Use electronic notes and stamps, similar
Sage Timberline Office applications. One of to ink stamping on documents, improving
Scan and classify documents using an unlimited
the benefits of this seamless integration is a document history and facilitating the
number of document types such as job number
convenient drop-down menu that allows you routing/approval process.
or property, then route to the appropriate
to organize your document with previously
Classify a collection of related documents for
used data fields as you are classifying, routing,
quick access to large groups of documents.
and approving current documents. You’re able
to view document images at the same time Categorize groups of documents for quick CD
you’re entering data into Sage Timberline Office burning or for internal and external distribution.
so it’s readily available.
Easily e-mail retrieved images as PDF Files.
Get up and running quickly with the help of
a simple, self-contained setup wizard.
Integrate with e-mail applications to
alert users of documents awaiting approval
or review.
Document Management is a part of Sage
Timberline Office, fully integrated software
created to streamline work and connect the
people you depend on to build your business.
Powerful search capabilities allow users to limit results
displayed based upon uder-defined classifications.
For Sage Timberline Office
MyAssistant for Sage Timberline Office is an easy-to-use tool that
actively monitors your business and notifies you of issues you deem
important. Give MyAssistant an unlimited number of Tasks, schedule
when each checks your business and then be notified in Microsoft
Outlook® when something needs attention.
Tasks
MyAssistant Tasks define situations you would like to monitor, when
each should be checked and the action to take when issues arise.
For each Task you can …
• Select one of the 220 pre-built or a custom “condition” to specify what
should be monitored.
• Schedule the Task to run automatically on a specified frequency.
• Define who to notify when the specified situation is found.
• Outline what to communicate when notifying someone.
• Specify the Sage Timberline Office reports and inquiries that are
available from the e-mail notifications.
To help you get started, MyAssistant comes with 125 construction or 75 real
estate pre–built Tasks. You can also create your own using a simple wizard.
Run Tasks
• Schedule Tasks to run automatically each day, week, month, etc.
• Run Tasks “on-demand” for a quick check on one or more subjects.
• Run a group of Tasks to check your work in Sage Timberline Office.
E-mail Notifications
MyAssistant uses Microsoft Outlook to notify you
of issues needing attention. Notifications can be
addressed to specific people or sent to the app–
ropriate parties given the identified issues (See Roles).
While viewing a MyAssistant e-mail notification you can …
• Mark items complete.
• Ask to be notified again if the issue hasn’t been
addressed in X days.
• View any Sage Timberline Office* report or inquiry.
E-mail messages can be sent for each Task / subject
or notifications can be grouped into a Daily Summary
where each person receives one e-mail a day, containing
their notifications.
Notification Log
The MyAssistant Notification Log provides
a central location to see unresolved issues
for the different areas of your business.
With the notification log you can …
• View the total notifications for each Task.
• Filter the list to view All, Open or
Closed notifications.
• Mark items complete or ask not to be
notified again.
• View Sage Timberline Office reports.
While viewing notifications, request an “Update”
to see a list of open items for a given subject.
Roles
MyAssistant Roles can be used to automatically notify the
appropriate parties based on the identified issues.
For example, with MyAssistant Roles you can …
• Send each project manager the notifications for their jobs.
• E-mail vendors items needing their attention.
• Send customers a list of past due invoices.
Conditions
MyAssistant Conditions define what
will be checked in your Sage Timberline
Office database. Use any of the 200+
conditions provided with MyAssistant
or create your own.
When defining a Condition you can …
• Reference any database field in the
supported applications.
• Perform calculations.
• Use If, Then, Else logic.
• Compare dates, or do date logic—
something happening in the next X days.
With MyAssistant Conditions you can
monitor almost any aspect of your business.
MyAssistant for Sage Timberline Office provides an easy way to be
more proactive, improve communications and manage those things
critical to growing your business.
For more information on how MyAssistant can help you monitor your business
contact your local Sage Timberline Office Business Partner.
