NAMAKWA DISTRICT MUNICIPALITY
PROCESS PLAN 2010- 2011
ACTIVITIES RELATED TO THE NEW IDP FOR THE NEXT YEAR RESPONSIBILITY DUE DATE
TIME SCHEDULES PLANNING
Compilation of time schedules for the Finance Manager 31 July 2009
next budget cycle.
Compilation of time schedules for the next IDP IDP Clerk 31 July 2009
TIME SCHEDULES AND
Mayor submits new budget process and Mayor submits new IDP review process and Executive Mayor Before 31 August 2009
timeframes to the Council. timeframes to Council.
Advertisement (website, local Advertisement (website, local newspapers and Municipal Manager Within 5 days after
newspapers and notice boards) of notice boards) of the new process, schedules submission to the
budget process and time schedules. and meetings of all forums and committees. Council
Ensure linkages of consultation of both Ensure linkages of consultation of both the Executive Mayor
the budget and IDP process take place. budget and IDP process take place. Continuous process
Review all extern meganisms to ensure Municipal Manager 15 September 2009
that all possible changes with
agreements which may have an impact
on the next budget are considered.
PERFORMANCE AND FINANCIAL
Review the performance of the IDP for the IDP Clerk 1 Oct– 21 Nov
past year and consult with the community on 2009
performance and changes in needs (Steering
Committee and IDP Rep Forum)
Based on the financial statements of the Financial Manager 29 September
previous year and the results of 2009
performance investigations consider the
financial position and capacity of the
Municipality to determine the impact
thereof on future strategies and budgets.
LONG TERM PLANNING
In consultation with the Mayoral In consultation with the Mayoral Committee Executive Mayor 20 October 2009
Committee, determine future priority areas update the future directions, strategies and
for the Municipality to guide the budget priorities for the next 3 to 5 years (Incorporate
allocations and IDP plans. the feedback from the community).
Confirm present policy priorities and
compile new policy priorities for the next
Mayoral Committee approves the policy
directions and priority areas.
Identify all factors which may have an
impact on future budgets and determine
broad financial frameworks.
Determine possible income/funding which
may become available for the next three
Determine the most likely outcome and identify
any needs for changes towards fiscal
Refine income and funding policies, included
Prepare the initial allocations based on the
financial capacity and the most likely future
Mayoral Committee discusses the desire Mayoral Committee discusses the desire
income, objectives, priorities and outputs for outcome, objectives, priorities and outputs for
the next three years. the next three years.
CONSULTATION WITH OTHER
Consultation with B-Municipalities. Consultation with B-Municipalities. Executive Mayor 28 November 2009
Municipality derives inputs from National and Municipal Manager 19 December 2009
Provincial Government and other bodies about
factors which may influence the budget.
Advertisement of requests for funding transfers Municipal Manager 19 December 2009
to organizations outside the government
PREPARATION OF DRAFTS All 31 January 2010
Preparation of draft IDP and capital and Integrated with the IDP, including the update
operational plans with costs and income of budget frameworks.
projections. Incorporate in the first SDBIP.
Preparation of projections of functional
allocations based on past performance and
adjusts with known factors, known obligations
and asset maintenance requirements.
Adjust plans to establish link with available
resources and policy priorities.
Finalization of preliminary options for the
IDP and budget for the next three years.
Consider the impact on tariffs and
Consult Mayoral Committee about the All Managers and Heads 13 February 2010
preliminary budget, tariff adjustments and
IDP medium term proposals.
Mayoral Committee discusses the Mayoral Committee and 16 February 2010
preliminary budget, tariff adjustments and Management
IDP proposals in consideration with the
priorities and objectives which are included
in the medium term proposals.
Go ahead with the finalization of the detailed Go ahead with the finalization of the detailed All Managers and Heads 20 February 2010
operational plans and budgets. plans.
Incorporate the objectives and operational All Managers and Heads 27 February 2010
plans in the draft Service Delivery and
Budget Implementation Plan.
National and Provincial accountancy National and Provincial 27 February 2010
officials finalize any adjustments towards
the projected allocations for the next three
years no later than their own budgets.
FINALISATION OF DRAFTS
Finalization of detailed draft budget for the Finalization of detailed updates of the IDP and Financial Manager 27 February 2010
next three years in accordance with the budget link.
IDP Clerk 27 February 2010
Incorporate the draft budget proposals and
monthly projections of Income, Expenditure, Financial Manager 06 March 2010
Capital and of Income per Source in the
draft Service Delivery and Budget
Mayoral Committee receive the budget, Mayoral Committee receive the budget, draft Financial Manager 09 March 2010
draft SDBIP and updates to the IDP. SDBIP and updates to the IDP.
CONSIDERATION OF DRAFT BUDGET
Mayoral Committee consider the budget. Mayoral Committee consider the IDP. Mayoral Committee 09 March 2010
Mayor submit budget, tariffs, draft SDBIP Mayor submit budget, draft SDBIP and Executive Mayor 26 March 2010
and updated IDP to Council by 31 March. updated IDP to Council by 31 March.
The Council debates the budget and The Council debates the budget and updated Council 26 March 2010
updated IDP. IDP.
Send a copy of the budget, tariffs, draft Send a copy of the budget, tariffs, draft SDBIP Municipal Manager 20 March 2010
SDBIP and changes in the IDP to National and changes in the IDP to National and
and Provincial Government for inputs. Provincial Government for inputs.
Consultation with the community regarding Consultation with the community regarding the Executive Mayor 1-28 April 2010
the budget, tariffs, IDP and performance budget, tariffs, IDP and performance
objectives and indicators in the draft SDBIP. objectives and indicators in the draft SDBIP.
Receive and analyze additional inputs of the Receive and analyze additional inputs of the Executive Mayor 29 April – 15 May 2010
communities, National and Provincial communities, National and Provincial
Incorporate feedback from the community Incorporate feedback from the community and
and National and Provincial Government National and Provincial Government and if Executive Mayor 15 May 2010
and if necessary, review the budget, tariffs, necessary, review the budget, tariffs, draft
draft SDBIP and IDP before submission to SDBIP and IDP before submission to Council.
Mayor submits the review budget, tariffs and Executive Mayor
Mayor submits the review budget, tariffs and 28 May 2010
IDP with consideration of the inputs of theIDP with consideration of the inputs of the
community and Council – no later than 31 community and Council – no later than 31
Council 28 May 2010
Municipal Council approves the IDP and Municipal Council approves the IDP and
budget before 31 May. budget before 31 May.
PUBLICATIONS AND SDBIP
Publication of the budget, tariffs and IDP Publication of the budget, tariffs and IDP and Municipal Manager 29 May 2010
send a copy of the approved budget to the send a copy of the approved budget to the
National and Provincial Government (for National and Provincial Government.
Submit draft SDBIP and draft performance Municipal Manager 5 June 2010
agreements of the Municipal Manager and
Senior Managers to the Executive Mayor for
Municipal Manager 19 June 2010
Approval of SDBIP and performance
Executive Mayor 6 July 2010
Advertise the SDBIP and performance
Executive Mayor 23 July 2010
Submission of performance agreements to
the MEC of Local and Provincial
Government (special council meeting).
Implementation of the budget. Municipal Manager 1 July 2010
Start with the preparation of the next Executive Mayor 31 July 2010
Executive Mayor 25-31 January 2011
Review the budget, if necessary.