November 18, 2010
Kishwaukee College is seeking proposals from qualified Construction Managers to provide pre-
construction, construction, and occupancy phase services for their Campus-Wide Expansion Program.
In November 2010, the voters of Community College District 523 approved a bond referendum in
the amount of $52.6M to expand and renovate the College’s facilities on its main campus in
2 PROJECT DESCRIPTION
In order to respond to the educational needs of the community in accordance with the College’s
Master Plan, Kishwaukee College intends to implement the following projects:
Project Construction Cost Begin Const. Complete Const.
Student Services Center $22.5M June 2011 December 2012
Campus Operations Building $ 7.0M June 2011 June 2012
Renovations to Existing Buildings $17.8M January 2013 December 2013
Site Infrastructure Work $11.0M April 2011 August 2012
In order to sequence the overall scope of work in a manner which will allow the College to
continue to serve the educational needs of the community throughout the construction process, the
above projects will be implemented in a phased approach as indicated above. A preliminary
phasing plan has been developed; however, review and confirmation by the CM will be required.
Additionally, it is the College’s goal to design the Student Services Center to minimum LEED
Silver certification standards and to obtain LEED certification from the USGBC. The CM will be
expected to work with the A/E team throughout the entire process to assist in achieving this goal.
3 RFP PROCESS
3.1 Pre-proposal Conference
A pre-proposal conference will be held at 9:30 am on December 1, 2010 in Room A225
at the Main Campus in Malta. A brief presentation will be made by Kishwaukee College
and the Architect to outline the project scope followed by an opportunity to ask questions
related to the project.
3.2 RFP submission requirements
Respondents to this proposal shall submit ten (10) copies of their submittal containing all
requested information. Responses must be received by no later than 3:00 PM, local
time, December 13, 2010, to Room B200d at Kishwaukee College, 21193 Malta Road,
Malta, Illinois 60150. Attention: Rob Galick, Vice President of Finance &
3.3 Anticipated project schedule
∞ Issue RFQ November 18, 2010
∞ Pre-Proposal Conference December 1, 2010
∞ Proposal Submission Date December 13, 2010
∞ Notification of Shortlisted Firms December 17, 2010
∞ Interview Dates January 3-4, 2011
∞ Award of Contract January 11, 2011
3.4 No communication clause
With the exception of the pre-proposal conference, communication regarding this RFQ
with any Kishwaukee College employee, consultant or contractor is prohibited. Attempts
at communications could be grounds for disqualification.
4 SCOPE OF CONSTRUCTION MANAGEMENT/AGENT SERVICES
The Construction Manager’s scope of work shall include all or part of the following list of
services. Prior to awarding a contract for these services, the College reserves the right to modify
this scope of work in order to adequately address their needs.
4.3 Pre-construction Phase Services
The Construction Manager shall participate in a Kick-Off Meeting to understand the
goals and objectives of the entire program as well as the working relationship and
responsibilities of each team member (Owner, A/E, CM). The CM shall attend and
participate in all design phase team meetings. The CM shall prepare a site logistics
and utilization plan for review by the Owner.
The Construction Manager shall provide detailed project estimates at the following
stages of document completion:
∞ 100% Schematic Document (Renovation Work Only)
∞ 100% Design Document (Renovation Work Only)
∞ 50% Construction Documents (All Projects)
∞ 90% Construction Documents (All Projects)
Estimates should provide quantities and unit prices for each item of work where
Develop a detailed CPM master project schedule in cooperation with Kishwaukee
College and the A/E immediately upon award. This schedule should be developed
using a nationally recognized computerized scheduling program. The schedule
should be updated at minimum one-month intervals during the pre-construction
4.3.4 Value Engineering/Constructability Reviews
Provide value engineering and constructability reviews in conjunction with the above
project estimates and make recommendations including relative cost implications of
each facet of design, suggestions regarding alternative products and construction
methods, and economic comparisons to ensure the cost effectiveness of each
component of the project.
Develop a project specific safety plan to be incorporated into all bidding documents.
In conjunction with the College, the CM shall prepare, develop and distribute all bid
packages including project specific general and supplementary conditions items. It is
presently envisioned that the CM will not hold the trade contracts. The CM will
conduct pre and post bid meetings with trade contractors to ensure that all bids are
complete and fully responsive. The CM will receive and analyze contractor bids and
make award recommendations to owner. The CM will award contracts and purchase
orders as approved by the owner. Coordinate the identification and ordering of long
lead items to be incorporated into the project.
4.4 Construction Phase Services
4.4.1 General Administration
Maintain a competent and sufficient number of full-time field staff to administer the
work of each project and coordinate and supervise the work. The CM shall conduct
weekly meetings with the project team and all trade contractors. Prepare and
distribute meeting minutes to all parties.
4.4.2 Trade Contractor Supervision/Coordination
Supervise and coordinate the efforts of all trade contractors and suppliers to ensure
that cost, quality, safety and all other goals of the project are met or exceeded.
Solicit and incorporate trade contractor input into the project schedule. Manage all
trade contractors to ensure milestone and final completion dates are met. Develop
recovery schedules when critical path or milestone dates are or may be negatively
impacted. Update the overall schedule monthly for incorporation into monthly
4.4.4 Quality Control
Inspect all materials and installations to ensure that the plans, specifications and
quality control goals of the project are being met or exceeded. Maintain a Quality
Control Log to track quality issues as they are identified. Log should track dates
items are identified, corrected and trade contractor responsibility.
Monitor and enforce project Safety Program. Ensure compliance with all local, state
and federal safety regulations. Incorporate appropriate information into monthly
On monthly basis prepare a detailed project report updating owner with pertinent
cost, schedule, safety, quality and other pertinent project facts. Maintain a daily log
of all construction activities and a photographic log of the project’s progress.
Develop and maintain computerized information management systems to monitor
costs, requests for information, change order status, submittals and all other project
4.4.7 Project Accounting
On monthly basis, gather all trade contractor and supplier invoices and summarize
into overall project billing in a format acceptable to the Owner. Make
recommendations for payments to trade contractors and suppliers. Review, negotiate
and recommend action regarding all trade contractor change order requests prior to
submission to architect and owner for review. Continuously incorporate changes into
overall project budget to maintain an accurate estimate of total project costs. Obtain
appropriate insurance certificates from all trade contractors and suppliers.
4.4.8 Requests for Information/Submittals
Review and forward to Architect and/or Owner all trade contractor requests for
information and submittals. Maintain a date sensitive computerized log of all such
documents indicating current status of each item.
4.4.9 General Conditions
The Construction Manager shall be responsible for the performance and
administration of all general conditions work on the project.
Coordinate all necessary local, state and federal permits, inspections and certificates
of occupancy for the new facility.
4.4.11 Self Performance
The Construction Manager will not be allowed to self perform any portion of the
4.5 Occupancy Services
Coordinate the final punchlist incorporating items from the Architect and Owner.
Administer completion of all items therein with responsible trade contractors.
4.5.2 O&M Manuals/As-Builts
Prepare and turn over to Owner O&M manuals for all equipment. Throughout the
project maintain an accurate set of as-built documents for the owner incorporating all
aspects of the construction.
4.5.3 Training/Start up
Coordinate equipment training for appropriate owner staff to ensure smooth
transition of building operation. Administer start up and testing of all equipment by
Obtain appropriate guarantees and warranties from all applicable trade contractors
and suppliers. Provide copies of same to owner. Enforce provisions of warranties and
guarantees with appropriate parties.
5 PROJECT STAFFING REQUIREMENTS
5.3 The Construction Manager shall provide minimum project staffing according to the
5.3.1 Project Executive (part time) - Individual should have at least 15 years of
management experience having been Project Executive on a minimum of 5
projects of similar complexity.
5.3.2 Project Manager (full time) – Individual should have at least 15 years of
project management experience with projects of similar complexity.
5.3.3 Superintendent(s) (full time) - Individuals should have at least 15 years of
management experience with projects of similar complexity.
5.3.4 Project Engineer(s) (full time) - Individual should have at least 5 years of
management experience with projects of similar complexity.
5.3.5 Sustainable Specialist (part time) – Individual must be a LEED Accredited
Professional (as recognized by the USGBC) with experience working as a
Sustainable Specialist on at least three projects.
5.3.6 Other staff as necessary to administer purchasing, accounting, clerical and other
duties as required.
6 TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS
The proposer shall submit the following information in the order and format indicated below.
6.3 COVER LETTER - Two page maximum
Provide a cover letter introducing your firm and proposal.
6.4 COMPANY OVERVIEW - Two page maximum
Provide an overview of the company detailing the total number of professional staff, the
history of the company, a list of available services, the percentage of work completed as a
construction manager, the ownership structure and the office responsible for this project
at a minimum.
6.5 CONSTRUCTION MANAGEMENT EXPERIENCE - Twelve page maximum
Provide examples of project types which you feel best represent your firm’s ability to
adequately provide CM services for the projects proposed by Kishwaukee College.
Include project size and description, type of construction management used, design phase
involvement and all other pertinent project facts. Include the client, architectural and
engineering firms associated with each of these projects as a reference. (provide five
6.6 KEY PROJECT PERSONNEL - Ten page maximum
Provide resumes and references for project staff to be assigned to this project. At a
minimum include those persons listed in Section 5 above and include an organizational
diagram depicting the relationship between the staff ,the Owner, and the Architect.
6.7 MANAGEMENT APPROACH
Provide your approach to the management of the following CM services as well as the
advantages of including these services within the CM’s scope of services.
6.7.1 Cost Control/Value Engineering - Two pages maximum
6.7.2 Constructability Review - One page maximum
6.7.3 Schedule - Two page maximum
6.7.4 Site Logistics – One page maximum
6.7.5 Quality Control - One page maximum
6.7.6 Safety - One page maximum.
6.7.7 Partnering/Teamwork - One page maximum
6.7.8 Communications Management - Two page maximum
6.7.9 Purchasing - One page maximum
6.7.10 Sustainable Design Integration/LEED Certification – One page maximum
6.8 INSURANCE & BONDING - One page maximum
Provide insurance information and limit. Indicate limit of bonding capacity as well as
instances of bonding company utilization by client in the past five years.
6.9 OTHER PERTINENT INFORMATION - Two pages maximum
Include all other pertinent information that the proposer would like Kishwaukee College
to consider. The proposal contents should be limited to the information included in items
6.1 through 6.6
Thank you for interest in Kishwaukee College.