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									            Oklahoma Tech Prep




        FY2008 Tech Prep
Grant Application & Transition Plan
 Quarterly Technical Assistance Meeting | 3.30.2007
 Overview

I.     Application Overview
II.    Lunch
III.   Grant Writing
IV.    Exemplary Consortium Program
I. Application Planning

• Proposed Timeline
• Goal
• Focused Strategies
Proposed Timeline
• FY 2008 Tech Prep Grant Application and Transition Plan Due
   – May 24, 2007 (4:00 P.M.)
• Notification of acceptance
   – June 2, 2007
• Fiscal Year
   – July 1, 2007 -June 30, 2008
• Tech Prep Leadership Institute
   – November 2007
• Five-year plan due
   – March 2008
Goal

• Increase the number of Oklahoma CTE
  students who complete high school with
  college credit, pursue and complete a
  post-secondary credential, an industry
  recognized certificate or degree and are
  employed in the field in which they were
  prepared
Focused Strategies

 Implementation of high-tech, high-wage, high-
  demand career majors utilizing the career
  cluster framework, supporting local industry
  clusters in economic development and wealth
  generation, creating seamless ―fast-track‖
  transitions from 11th and 12th grade to associate
  and baccalaureate degrees
Focused Strategies

• Providing preparatory services that include:
  –   comprehensive education and career planning
  –   awareness of student opportunities
  –   academic assessment
  –   career and technical assessment
  –   student transitions success
Focused Strategies

• Providing targeted professional
  development for:
  – teachers, faculty and administrators
  – counselors
Focused Strategies

• Identification of local data to meet
  accountability measures, benchmark
  progress, and implement needed change
II. Application Guidelines

• Funding
• Definitions
• Accountability Measures
Funding

• Alliance partnership qualifies for a consortium
  – base funding of $45,000
• Local funding can be added or multiple
  partnerships may pool funds to create one
  consortium
  – cannot be formed with less than a $50,000 budget
Funding
• Four additional funding tiers will be used:
   – additional $5,000 = 30 – 60 FTE programs per
     technology center district
   – additional $10,000 = 61–100 FTE programs per
     technology center district
   – additional $15,000 = 101 – 200 FTE programs per
     tech center district
   – additional $20,000 = 201 + FTE programs per tech
     center district
Funding
• Funded on an annual basis
• Consortia will negotiate performance levels for specific performance
  criteria with the ODCTE
   – beginning with 5 year plan
• Sanctions and termination of Tech Prep funding possible
   – 60-day notice
• Other funding sources such may be used to implement Tech Prep
  strategies
    – Carl Perkins Title 1-C and professional development funds
Tech Prep Definitions
• Secondary Tech Prep Student – a student who has
  enrolled in two courses in the secondary education
  component (designated and approved career major) of a
  tech prep program
• Postsecondary Tech Prep Student – a student who
  has completed a secondary education component
  (designated and approved career major) of a tech prep
  program and has enrolled in the postsecondary
  education component of a tech prep program at an
  institution of higher education
Accountability Measures
• The number of secondary and postsecondary students
  served
• The number and percentage of secondary Tech Prep
  students who:
   –   enroll in postsecondary education
   –   enroll in postsecondary education in the same field
   –   complete a state or industry-recognized certification or licensure
   –   complete courses that earn postsecondary credit
   –   enroll in remedial math, writing or reading courses upon entering
       postsecondary education
Accountability Measures
• The number and percentage of postsecondary Tech
  Prep students who are placed in a related field of
  employment within 12 months of graduation
   – complete a state or industry-recognized certification or licensure
   – complete a two-year degree of certificate program within the
     normal time
   – complete a baccalaureate degree program within the normal
     time
Accountability Measures

• The criteria measured within the Carl
  Perkins legislation for all CTE students will
  also be used to benchmark and measure
  progress of all Tech Prep Consortia
Accountability Measures
• Carl Perkins Secondary Measures
   • academic achievement—aligned to NCLB academic content and
     achievement standards
   • graduation rates as determined in NCLB
   • technical skill attainment, aligned to industry-recognized
     standards if available and appropriate
   • student rates of attainment:
   • placement in postsecondary education or advanced training,
     military, or employment
   • participation in and completion of nontraditional career field
Accountability Measures
• Carl Perkins Post Secondary Measures
   • technical skill attainment, aligned to industry-recognized
     standards if available and appropriate and measured by
     technical assessments
   • attainment of industry-recognized credential, a certificate or
     degree
   • retention in postsecondary education or transfer to
     baccalaureate program
   • placement in military, apprenticeships OR placement or retention
     in employment including placement in high-skill, high-wage, or
     high-demand careers
   • participation in/completion
III. Application Packet

• Cover Page
• Section A – Analysis of Consortia Performance
• Section B – Identification of Consortium
  Strategic Plan
• Section C – Consortium Partners
• Section D – Programs of Study
III. Application Packet

•   Section E – Student Support
•   Section F – Professional Development
•   Section G – Accountability Measures
•   Section H – Coordination
•   Section I – Budget
Cover Page
• Name of the Tech Prep Consortium that is applying for
  the funding
   – current names may be changed
   – 1 region - Oklahoma
• Technology center(s) and college(s) in the proposed
  consortium
   – appropriate superintendent and president signatures required
• Name and contact information of the person submitting
  the application on behalf of the consortium
Cover Page
• Name of the educational entity that will serve as fiscal
  agent, and the contact information for the person
  responsible for fiscal reimbursement
• Name and contact information of the person to whom
  questions concerning the application should be directed.
Section A: Consortia Performance

• List major accomplishments for FY2007
• If you were not a part of a consortium
  – activities that supported Tech Prep in the past
    year
  – initiatives that will be continued in FY2008
Section A: Consortia Performance
• Accomplishment
   – enrollment of 5,000 Alliance credit hours
• Description
   – enrolled students in Alliance coursework to provide seamless
     transition from secondary to post secondary
• Rational for continuing/discontinuing
   – will continue to enroll students in Alliances saving students
     approximately $95 per credit hour
• Expected Outcome
   – Alliance enrollment will increase by 5%
Section B: Consortia Strategic Plan

• Provide a list of Goals with Objectives and
  Strategies
• Provide a list of Critical Success Factors
  – must be measurable
  – describe how you will measure them
Section B: Consortia Strategic Plan
• Goal 1: Alliance Enrollment and Recruitment
   – Increase enrollment of qualified and diverse students in Alliance
     courses
• Critical Success Factors/Measurement
• Factor 1 - Increase the number of college ready students from
  sending schools by 5%
   – Measurement-FTE as determined by Registrar
• Factor 2 - Increase Alliance enrollments by 10%
   – Measurement-OSRHE enrollment data
Section B: Consortia Strategic Plan
• Objective and Strategies
• Objective 1.1 – Work with marketing department to expand Alliance
  marketing
   – Strategies
      • Create sophomore post card
• Objective 1.2 – Increase Counselor and Principal awareness of
  Alliance program
   – Strategies
      • Develop an Alliance Summit inviting all sending school Principals
         and Counselors
Section C: Consortium Partners

• Narrative description
• Brief history
  – if new, describe rational
• Designate all educational partners
  – primary partner must be informed
  – primary may defer to secondary partner
Section C: Consortium Partners
• Winterset Technology Center
   – 216 S. 2nd St.
   – John Books, books@wtc.com
• John Wayne High School
   – 123 Chisum Road
   – Andrew V. McLaglen, A.McLaglen@jwhs.com
• USC
   – Los Angeles
   – Steven Sample, s.sample@usc.edu
Section D: Programs of Study

• List of proposed Career Clusters
  – national career cluster designation
• Document the rationale for selection
  – workforce data to support high-skill, high-wage, high-
    demand careers, current workforce data, projected
    workforce growth, new growth potential and potential
    business/industry partners.
     • cite data references
Section D: Programs of Study
• Career Cluster
   – Business, Management & Administration
• Rationale for Choosing
   – Dept of Commerce Regional Employment Analysis
     www.okcommerce.org
• Data to support high-skill, high-wage, or high-demand
   – 25% projected growth US Dept of Labor job outlook report
• Potential Business and Industry Partners
   – Keen Insurance, Inc, Kannapolis National Bank, JR Lawfirm
Section D: Programs of Study
• For one of the identified Career Clusters, show proposed
  career majors that have existing articulation agreements
  (alliance agreements) between secondary and
  postsecondary institutions.
• For each career major, show the academic and technical
  courses required at the secondary level, designating all
  those that are eligible for postsecondary credit
• For each career major, show the postsecondary courses
  required to complete certification or degree
Section D: Programs of Study
•   Career Majors
     – Desk-Top Publishing
•   Existing Agreements
     – Cooperative Alliance – OSU Okmulgee
•   Technical Courses (secondary) *courses eligible for college credit
     – *Information Technology Core, *Desktop Publishing and Graphic
        Design, *Image Management Techniques
•   Academic Courses (secondary) *courses eligible for college credit
     – None
•   Post Secondary Courses Required for Certification or Degree
     – *Digital Editing and Production Photography, *Design Tools and
        Electronic Marketing Application, *Development using JAVA
Section D: Programs of Study

• The comprehensive five-year plan will
  require documentation of each cluster, and
  all career majors offered as Tech Prep
  options
Section E: Student Support
• Description of how Tech Prep students will be
   – identified, recruited, and supported
   – provided information to themselves and parents
   – assisted with required assessments, placement in
      postsecondary and/or employment, preparatory services
   – given comprehensive career guidance and academic counseling
       • special populations.
• Provide pertinent marketing/informational materials,
  planning/advisement tools, and/or other student/parent support
  materials that have been customized for your consortia as an
  attachment
Section F: Professional Development

• Proposed high-quality intensive
  professional development to support
  effective implementation of Tech Prep
  – joint training
  – instructional improvement
  – contextual curriculum development with the
    integration of academic and technical content
Section F: Professional Development

  – assessment identification, development and
    implementation
  – application of technology
  – accessing and using data for improving student
    achievement
  – providing comprehensive career guidance and
    academic counseling, including special populations
  – creating a culture of high expectations
Section F: Professional Development
• Date/Timeline
   – July 2008
• Professional Development
   – Alliance Summit
• Targeted Audience
   – sending school principals and counselors
• Research-based, high-quality and/or intensive rationale
   – educate sending schools in a systematic approach on advantage
     to students of Alliances including OSHRE policy, ACE and other
     legislation with effectiveness determined through school
     enrollments in Alliance course work
Section G: Accountability Measures
• Provide evidence that will ensure that the
  consortium has the ability to collect and monitor
  valid, reliable, and accurate student and
  consortium data
• Include
  – strategies that identify data to be collected
  – responsible parties for that data
  – specific strategies to use the collected data
Section H: Coordination

• Explain the coordination between your Tech
  Prep initiative and the strategies proposed with
  – appropriate local Carl Perkins Plans
  – Alliance partnerships
  – other school improvement initiatives
• How are you leveraging your Tech Prep dollars
  with other school improvement initiatives
Section I: Budget

• Detail activities, services, and properties
  that will be utilized
  – included as Addendum A
IV. Addendums

A. Budget
B. Baseline Data Worksheet
Baseline Data Worksheet

• English II
  – American Indian, Asian, Black, Hispanic,
    White, Other, Economically Disadvantaged
• Algebra I
  – American Indian, Asian, Black, Hispanic,
    White, Other, Economically Disadvantaged
• Student Graduation Rate
Baseline Data Worksheet
Baseline Data Worksheet

• The number of
  – secondary education Tech Prep students
    served
  – postsecondary education Tech Prep students
    served
Baseline Data Worksheet
• The number and percent of secondary education Tech Prep
  students enrolled in the Tech Prep program who--
   – enroll in postsecondary education
   – enroll in postsecondary education in the same field or major as the
     secondary education Tech Prep students were enrolled at the
     secondary level
   – complete a state or industry-recognized certification or licensure
   – successfully complete, as a secondary school student, courses that
     award postsecondary credit at the secondary level
   – number of secondary education Tech Prep students who enroll in
     remedial mathematics, writing or reading course upon entering
     postsecondary education
Baseline Data Worksheet

• The number and percent of postsecondary
  education Tech Prep students who-
  – are placed in a related field of employment not later than 12
    months after graduation from the Tech Prep program
  – complete a state or industry-recognized certification or licensure
  – complete a 2-year degree or certificate program within the
    normal time for completion of such program
  – complete a baccalaureate degree program within the normal
    time for completion of such program
Baseline Data Worksheet
V. Attachments

A.   Terminology
B.   FTE by Technology Center
C.   Scoring Rubric
D.   Tech Prep Expenditures
E.   Online Resources
           Oklahoma Tech Prep




              Grant Writing
Quarterly Technical Assistance Meeting | 3.30.2007
Grant Writing

• Assemble a Grant Writing Team
• Conduct broad conversations about new
  measures
• Read the RFP carefully
  – follow it, even if your way makes more sense
• Be innovative, creative and original while
  meeting the criteria and priorities
Grant Writing

• Don’t assume the reader knows about
  your Tech Prep consortium
• Make a writing outline
  – tie it to the RFP and rubric
  – answer each question
  – focus on students
Grant Writing

•   Write clearly
    –   avoid adjectives/adverbs that are not measurable
        •   very, many
•   Be concise and positive
•   Develop a clear understanding of needs and
    define measurable goals of the program
•   Describe the ideal program
Grant Writing

• Write in third person
• Start with most important point
• 1 or 2 clear statistics
  – not many unclear statistics
• Can’t get started - start with the budget
  – make proposal support budget
Grant Writing

• Draft proposal and gain support of
  administrators, supervisors and
  coordinators
• If you don’t need 50 pages, quit
Grant Writing

• Have a proofreader look for
  – grammatical mistakes
  – logical inconsistencies
  – unjustified budget items
  – undefined or confusing terms
  – unsupported arguments, unfounded
    assumptions, weak documentation
Grant Writing

•   After input, revise proposal
•   Attend the Tech Prep Grant Writing Workshop
•   After input, revise proposal
•   Sign with blue ink and submit by May 24
    – easily identify the original
• Be confident!
           Oklahoma Tech Prep




Exemplary Consortium Program
Quarterly Technical Assistance Meeting | 3.30.2007
Exemplary Consortium Program

• Purpose
  – To recognize those consortia who have
    attained a high standard of commitment to
    Tech Prep and Alliance activities; to
    encourage consortia to continue along this
    line, and to inspire others to strive for similar
    conspicuous achievement
Exemplary Consortium Program

• Exemplary Consortium
  – must meet 90% of established criteria.
• Commended Consortium
  – must meet 80% of established criteria
Exemplary Consortium Program

• Award and Recognition
• Supplemental Funding
   – consortium must meet Exemplary criteria
• Criteria will have both required and optional
  requirements
   – criteria still being finalized
• Program begins July 1, 2007
Grant Writing Workshop

• Tech Prep Grant Writing Workshop
  – Moore Norman - South Penn Campus
• April 25, 2007
  – 9 am to noon
Thank You
• Janet Cooper                • Robin Schott
   – Jcoop@okcareertech.org      – Rscho@okcareertech.org
• Carol Hiner                 • Jeremy Zweiacker
   – Chine@okcareertech.org      – Jzwei@okcareertech.org
• Belinda McCharen
   – Bmcch@okcareertech.org

								
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