Itemized Deduction Worksheet SUGGESTED DEFAULT TEMPLATES FOR TWO 2009 January 10 2010 For by qlx59392

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									   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                    January 10, 2010

              For the latest defaults, check the AARP Tax-Aide Extranet at
                               www.aarp.org/tavolunteers

This document contains many suggestions; local practices should prevail. There are
actually very few “have to” settings. TaxWise Online uses the expression “Templates” in
place of “Defaults” which we have used for years with the Desktop program.

 The return templates may be set up or changed by any user that has been assigned this
role. You may want to restrict this role to the Administrator and LC only. One may start
from scratch or start with the Master presets, which were assigned by IRS/CCH.

You will first start by logging in to the admin user of TWO and selecting the Return
Templates icon.

Select the New icon, fill in a short name, check the Make Default button, and select the
2009 Master Template entry from the drop down arrow. Click on the edit icon for the
new template. This provides a good starting point, and the below changes are based on
using the Master Template as a starting point.

The resulting forms tree will then be shown. One moves around by clicking on the
desired form, which will then open for editing. When finished with a form just select the
next desired form. Data is saved on the CCH servers as it is entered. In the following
section dealing with adding or changing specific defaults on a form the following
convention will be used:

      Make Red means to press the Ctrl-spacebar while on an entry. It will insert a red
       underline for that entry, making it a required field in the selected form. (Same as
       using the F-3 key in the desktop version.
      Undo Red means to press the Ctrl-spacebar to delete a red underline (it toggles
       the red underline).
      Link means to click on an entry which will then show a small page icon with a
       green arrow. By clicking on that icon a new window will open. Select NEW from
       the bar at the bottom of the window and wait until a new form appears in the top
       of the window. You may have to select New a second time to display the form.
       Selecting this new form will allow placing defaults in it.

Note that one may add a new form by clicking the Add sign at the top. Forms can be
deleted by highlighting the form with your cursor, then clicking the small “x” at the right
portion of the entry.

The process of setting up the defaults is similar to that of the desktop version, and the
defaults are almost identical.

It is beneficial to select F11 to provide a full screen. Selecting F11 a second time will
return the Internet Explorer headers.


Suggested Template for TaxWise Online
National Technical Committee                                                      Page 1 of 7
   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                    January 10, 2010
Note: It is a good idea to click the Save icon at the top frequently as you go through the
defaults.

                 Setting Up Templates         Part 1 – National Level
Main Information Sheet

      Make Red the Present home address, Zip code, and Daytime Telephone number.
       (Reminder: While on each field press the Ctrl-Spacebar keys.)

      State Information
       Make no changes at this level. Requires user input later.

      Self-Select and Practitioner PIN(s)
       Leave the Taxpayer’s PIN field empty and red.
       Make Red the “Date” field red on the line with the Taxpayer’s PIN.
       Put an “X” in the “I authorize” box for the Taxpayer.
       Put an “X” in the “I authorize” box for the Spouse.

      Preparer Information
       Leave the PTIN field empty and red.
       Non-paid preparer indicator: Leave this field blank.

      Preparer’s Use Fields
       These fields are used for various purposes. Reports can be prepared using the
       information in these fields. The following are suggested uses for these Preparer’s
       Use Fields:
            Field 1 – Make Red for use by the Preparing Volunteer’s Initials
            Field 3 - This field was used through TY2008 for sites to record the taxpayers’
                       permission to retain taxpayer data. This field is no longer used in
                       TY2009.
       If you have more preparer fields that you want to track, repeat the above.

       Preparer’s Use Fields 11 and 12 contain two new questions regarding a
       language other than English spoken in the home and a person in the household
       with disabilities. Asking these questions is optional for the AARP Tax-Aide
       program. If you are logged in as admin (not just with admin privileges)
       you can make these questions optional. Unlock them by clicking “unlock” on the
       blue entries at the top right portion of the form. Should this not work, try Ctrl+L.
       Then:
                o Field 11: Undo Red in the answer field.
                o Field 12: Undo Red in the answer field.

       For information, Fields 1 & 2 are 8 digit alpha-numerical, Field 3 is 20 digit alpha-
       numerical, Fields 4, 5 & 6 are 10 digit numerical, Field 7 is 3 digit alpha-numerical
       and Fields 8, 9,& 10 are 15 digit alpha-numerical.

      Last lines on form: (Optional) Any text may be entered on the last lines of the
       form. You may want to use these lines to indicate your usage of the Preparer’s
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   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                     January 10, 2010
        Use Fields, as we have for Fields 1 and 2.

       This completes the Main Information Sheet. Select the next form.

8879 Declaration for Electronic Filing
   Leave the “EFIN” field at the top of the form empty and red.
   Scroll to “Electronic Return Originator (ERO) Information” at the bottom.
        Click in “SSN” Field. Press F3 to remove the red. (No data to be entered)
        Leave the “PTIN” field empty and red.
        Make sure the “Print Signature” box is checked. This will print your site
           information on the Signature line.
        Leave the “Firm’s Name” field empty and red.
        Leave the “Firm’s Address” field empty and red.
        Leave the “EIN” field blank.
        Leave the “Zip Code” field empty and red.
        Leave the “IRS Only” box checked and locked.
        This completes the 8879 entries.

W-2    Wages
       Undo Red Name Code (if possible)
       Make Red Block 2, Federal Tax Withheld
       Make Red Employer Name, address and zip.
       Make Red Block 17, State Tax
       Select the next form or worksheet.

Schedule A (& Itemized Deduction Detail & Sales Tax Worksheets)
   Open “1040 PG 2” (Form 1040, page 2), and select the field for line 40 (Itemized
     deductions or Standard Deduction). Link , Select NEW, then Select “Sch A -
     Itemized deductions” to open it.
   Select item 1, the link to a new “A Detail – Itemized Deduction Detail Worksheet”
     and open it.
         On the “Itemized Deduction Detail Worksheet,” select the name field for the
           first line under “Other medical expenses” and Make Red this field. (This
           adds the Itemized Deduction Detail Worksheet to the forms tree.)
         Save this form and select Schedule A.
   On Line 5b General sales tax,
         Undo Red from the field.
         Link to NEW “Sales Tax worksheet” and open it.
         Make Red in the “new vehicle sales tax” field on line 8a.
         Save this worksheet and reopen Schedule A.
   Under “Taxes You Paid,”
         Make Red line 6, “Real Estate Taxes on your principal residence not listed
           above.”
         On line 8, “Other taxes (including personal property tax)”, type PERSONAL
           PROPERTY. This will turn this the amount field red when saved.
   Under “Interest You Paid,”


Suggested Template for TaxWise Online
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      SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                    January 10, 2010
             Make Red line 10, “Home Mortgage, interest expense and points, from
              Form 1098, not listed above.”
      Select Schedule A, Page 2.
      Undo Red on Line 1. (The Sales Tax Worksheet is used to enter the values on
       lines 1, 2, and 3.)
      Select the next form or schedule.

Schedule B (& “Interest Stmt Interest Income” and “Dividend Stmt Dividend
Income” Forms)
    Select Schedule B.
    Undo Red in the “Name” field on line 1a.
    Select the next form or worksheet.

Schedule C-EZ
   Select Schedule C-EZ.
   Select “Gross Receipts” (line 1).
   Link to a NEW “Miscellaneous Income from 1099 MISC.”
         Open the 1099 MISC.
         Undo Red on Box 2, Rent.
         Make Red Box 7, Nonemployee compensation.
         Select Schedule C-EZ
   Select the next form or worksheet.

Schedule D and the Capital Gain/Loss Transaction Worksheet
     Open “1040 PG 1”, and select the field for line 13 (Capital Gain {or Loss}).
     Link to a NEW “Sch D pg 1 – Capital Gains and Losses Pg 1,” and open it.
     Make Red the first description field below the “1a Description of property” column
      heading.
    Reselect this same first description field and link to a NEW “Cap Gn Wkt - Capital
      Gain/Loss Transaction Worksheet.”
    Make Red the first description field, and Select the next form or worksheet.
[The steps above add Schedule D and “Cap Gn Wkt Capital Gain/Loss Transaction
Worksheet” to the forms for the return. If entries are not made on these forms, they will
not be printed.]
      Select the next form or worksheet.

1099-R Distributions from Profit Sharing, Retirement Plans, etc.
      Make Red Box 1, “Gross (RRB line 7)”.
      Make Red Box 4, “Federal tax withheld.”
      Make Red Block 10, "State Tax
      Select the next form or worksheet.

Social Security.
      Select “1040 PG1.” Select line 20a (Social Security). Link and select a NEW
       “1040 Wkt1 – Social Security Other Income Worksheet.”
      In the “Taxpayer” column, Make Red the field for “Social security received this
       year.”
Suggested Template for TaxWise Online
National Technical Committee                                                   Page 4 of 7
   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                     January 10, 2010
       In the “Taxpayer” column Make Red the field for “Medicare to Schedule A”
       In the “Taxpayer” column, Make Red the field for “Federal tax withheld.”
       Select the next form or worksheet.

8867 Paid Preparer's Earned Income Credit Checklist
       Place an“X” the box at the top of form to indicate that AARP Tax-Aide preparers do
        not have to fill out this form.
       Select the next form or worksheet.

Schedule EIC Worksheet
       Click the “Add” notation at the top of the forms tree and type in EIC. From the
        resulting list select “Sch EIC Wkt” to add it to the tree.
       Open the Sch EIC Worksheet.
       “X” the “No” boxes for questions 18, 19 and 20.
       Select the next form or worksheet.

F/S Tax PD Federal/State Taxes Paid
   Select line 62 of 1040 pg 2, and link to a NEW “F/S Tax pd……”
   In the “Date of Payment” column,
         for payment 1, enter 04/15/2009;
         for payment 2, enter 06/15/2009;
         for payment 3, enter 09/15/2009;
         for payment 4, enter 01/15/2010
   Select the next form or worksheet

Code Section 7216 Compliance Forms:
    Click on the “Gen Use” form that is on the forms tree. Remove this form by
         clicking on the small “x” that will be visible just to the right of the form name
         and select OK to remove the form.
    Select and remove the “Gen Disclosure” form in a similar manner.
    Select the next form or worksheet.

Price
           Click on “Price” form in the forms tree. Remove this form in a similar manner
            as above.


IMPORTANT: When finished click on the “Save” icon in the top row, and finally
click the “Close” icon when finished.

At this point, we have configured the TWO Templates to the National-level
settings suggested by the NTC.

Proceed to Part 2 in order to enter state and/or site-specific information.




Suggested Template for TaxWise Online
National Technical Committee                                                      Page 5 of 7
   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                    January 10, 2010

             Part II-Completing Template for Site Specific Entries

The Part I Instruction suggested a list of defaults that were applicable to TWO EFINs
nationwide. This Part II instruction identifies the additional Site-Specific fields that need
to be filled in to complete the new Site Template. These defaults cannot be pre-set since
the information and numbers are unique for each site.

You will need to be logged in as the admin user, and will go through the same steps as
before to bring up your new Template.

First click the Edit button next to your return template prepared with the NTC suggested
settings (or your own).




TaxWise Online automatically displays the Main Information Sheet. The yellow color of
the form borders itself indicates that you are in Return Templates.

If you were already editing your Template then just click on the "Main Information
Sheet" on the forms tree.

Remember that Ctrl+Spacebar marks a space red for required info or removes red.
The short form for Ctrl+spacebar in this document is MakeRed.

Main Information Sheet
   Telephone Numbers: If you prepare state returns and your state program picks
     up the Evening Telephone Number instead of the Daytime Number, MakeRed the
     Evening Telephone Number for the Taxpayer.
   You may want to select the Cell phone field and make it red also.

      State Information: If you prepare state returns then enter the two letter state
       abbreviation in the “full year resident” box.
       NOTE: You may now need to exit the template return activity in order for the
       state software to load into your template (click first the Save icon and then the
       Exit icon). After doing so you may again click the edit icon and continue with the
       default settings since the state forms should now be loaded.


Suggested Template for TaxWise Online
National Technical Committee                                                      Page 6 of 7
   SUGGESTED DEFAULT TEMPLATES FOR TWO 2009
                                    January 10, 2010
      Preparer Information: Enter your site's unique eight-digit SIDN in the PTIN
       field. The IRS only box should have already been checked. If not, do so now.
       (This is the only information needed in this section.)

8879 Declaration for Electronic Filing
     Enter the EFIN for the site at the top of the form (VERY IMPORTANT!)
   •  Enter your SIDN in the PTIN field (Refresh to make the S appear)
   •  Check “Print Signature” box (This box will be defaulted in TaxWise this year.) This
      will automatically print the site’s SIDN and name in the preparer signature field.
      Check to make sure this is the case or do it manually.)
   • Check the IRS only box (if not already checked)
    Enter site name in Firm’s name
    Enter site address in Firm’s address
   • Enter phone number for site (Optional)
   • Enter Zip Code – click the Save icon to populate the city and state
Note: The ERO’s ID, the SSN and the EIN fields are not required for Tax-Aide. Remove
the red if it hasn’t already been done. (Ctrl+spacbar)

W-2
   Block 15, State: If your state has an income tax enter your state code, and
   Block 17, Tax: MakeRed (ctrl+spacebar)

1099-R
   Block 11, State/State ID: Enter your state code if your state has a tax.
   State-use boxes (to the left of Block 10): If certain pensions are not taxes place a
     check mark in Box 1. (Otherwise UndoRed of Box 1 (ctrl+spacebar)

Sales Tax Worksheet
    Box 1 (2nd Section): Enter your State on Line 1. Then answer the remaining
      questions as they apply to the preponderance of taxpayers at your site. MakeRed
      those fields that will need to be verified or entered for each return based on where
      the taxpayer lives.

Close out template preparation by clicking on the Save icon, followed by the Close
icon. This completes the suggested Template changes that are site-specific, assuming
one has already entered all of the NTC Suggested Template set-up, which provides only
the national level defaults.

Important: You must now assign the template to your users or they will be unable to
use them.
      Select the Assign icon on the toolbar.
   •   From the pull-down arrow choices select the newly created return template.
      Select users, and check the “select all” button or assign individually.
      Click “Assign, then click “OK” to confirm.
      Click “Close,” and then click “Home” on the toolbar.


Suggested Template for TaxWise Online
National Technical Committee                                                    Page 7 of 7

								
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