Organizational Structure for the Management Of

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					                                                                                      DRAFT as of 03/07/11




                                   The University of Tennessee
                                         Project IRIS

                SAP R/3 Enterprise Structure
                  (Materials Management)
                    PHASE II - Business Blueprint Interim Deliverable




       This document defines a proposed Materials Management Organization Structure for the
       University within the R/3 system. The organization structure is established to model the Materials
       Management within the R/3 system. The proposed enterprise structure was modeled after
       reviewing legacy system documentation and discussing with team members. It will be refined
       through a series of meetings to discuss the business goals, organizational structure, and the high-
       level business processes to be included in the University of Tennessee’s SAP R/3 system.




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Enterprise Structure
The Enterprise Structure in R/3 refers to the organizational structure of the Institution. The organizational elements in
this structure allow encapsulation of configuration settings and data in each module. For example, the company code
organizational element encapsulates the financial accounting settings and data in the financial accounting module for
an enterprise.

Each element in the R/3 enterprise structure is defined below. The proposed University of Tennessee organizational
elements are given under each organizational element.



Client (Cross Application)
         A client in R/3 is a technical entity containing configuration, master data and transactions for an
         organization. For example the organization may designate Client 100 in the production system PRD as the
         client in which data may be entered. Other clients may be used for development, testing and training.

         Proposal: The University will have only one production client in the productive system – Client 100.



Company Code (Financial Accounting - FI)
      The Company Code is the smallest organizational unit for which a complete self-contained set of accounts
      can be drawn up for purposes of external reporting.

         Proposal: The University will use only one Company Code - UT.



Purchasing Organization
       The Purchasing Organization subdivides an enterprise according to the requirements of Purchasing. A
       Purchasing Organization procures materials and services, negotiates conditions of purchases with vendors,
       and bears responsibility for such transactions.
       For purposes of configuration in the SAP system, one central purchasing organization has been defined. This
       purchasing organization is a virtual entity and is not reflective of the physical location where procurement
       activities take place. The advantages of establishing one central virtual purchasing organization include:
       leveraging of all university requirements in establishing contracts; enhanced reporting; data continuity; and
       reduced system maintenance. As a point of clarification, establishment of a virtual central purchasing
       organization in SAP does not eliminate established purchasing organizations and is not to imply that all
       purchasing activities will be conducted at one physical location. Purchasing organization will continue to
       operate at their geographic locations and will continue to initiate purchases for their respective campuses.


         Proposal: The University will use one Purchasing Organization – UT.




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Plant
         A Plant is the location of operation within a company.
         A Plant is defined as a physical location. For SAP configuration purposes, the campuses have been defined as
         plants. Establishment of plants will allow for an item (for example, freight cost) to be priced differently for
         different locations if necessary. Plant designation also allows for the flexibility of implementing an inventory
         management and materials requirement planning (MRP) system at a future date, should the University choose
         to implement these functions.


         Proposal: The University will use the following plant codes:



Campus                                            Plant code
Knoxville                                         K
Chattanooga                                       C
Martin                                            M
Memphis                                           H
Tullahoma                                         T




Storage Location
        A Storage Location is the location of physical deposits of stock within a plant.

         Proposal: At the University, we will use these as shipping location. Individual departments will be defined
         as storage locations.




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                     Materials Management Organizational Structure

                                                                    Univ of
      Company code                                                Tennessee
                                                                      UT




                                                                    Central
                                                                  Purch.Org.
      Purch. Organization
                                                                      UT




                                                       Chatta-                                          UTSI-
                                     Knoxville                                 Martin    Memphis
     Plant                                             nooga                                          Tullahoma
                                        K                                       M          H
                                                         C                                                 T

                                  Depart.
                                                      Depart...            Depart...     Depart...     Depart...
       Storage                    K001...
                                                       C001...             M001...        H001          T001
      location




Name:                       Title:                                     Signature:             Date:
________________                                                       _______________        _______________
________________                                                       _______________        _______________
________________                                                       _______________        _______________




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