Get documents about "Landscaping Workorders
W
Description
Landscaping Workorders document sample
Document Sample
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, May 18, 2010
CALL TO ORDER
President, Cami Hester, called the meeting to order at 7:00 PM on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members:
Cami Hester, President
Bill Young, Vice President
Simon Bland, Treasurer
Fletch Carter
Bill Hall
Fair/Way Management
Steve Fisher, Peg Porter and Sharon Schaper were absent. A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes from the April 20, 2010 meeting were presented to the Board for review. Fletch
Carter made a motion to accept the minutes as written. Bill Young seconded and the motion
passed with Simon Bland abstaining.
RESIDENT PARTICIPATION
None
REPORTS
1) President – Cami Hester welcomed Simon Bland back to the board
2) Treasurer – Simon Bland reviewed the financials with the board.
3) Association Manager- Eric Byrd presented a management report on the following
topics:
Covenants Inspection – A covenants inspection took place on May 12, 2010. There
were forty one, 10 day notices sent out. There were no 30 day notices sent as a follow
up to the April inspection.
Maintenance –
a. Sign post painting project is continuing.
b. Pedestrian gate and adjoining fence was painted.
c. Street signs were straightened along Newbury Cir.
d. The irrigation pump and relay switch were replaced on May 6. There was a
failure in the plumbing that caused the pump to run dry and burn out. The
relay failed at this time as well.
e. Various lighting repairs have been made along WED and the park area.
f. A replacement for the damaged post has been received and will be installed
this week. The resident responsible for the damage has come forward and
will be billed for the repair.
g. The bike rack has been re-anchored and broken glass was swept from the
parking lot.
Security Cameras – A video sample and photograph from CDA was sent to the board
last week. DSL service from AT&T will cost $49.95 per month with an additional $3.00
per IP, per month. The network video recorder (NVR) would be housed in the offices of
Fairway Management and only those with authorization would be able to access the
footage. Guest access could be granted to residents and would allow them to view live
camera footage only. The NVR records approx. 3 weeks of footage and then cycles to
record over the oldest images.
Light Fixtures – Management has been in contact with Florida Bulb and Ballast
regarding style choices for existing light fixtures. See attached.
Storage – Fairway has been storing all Windsor Estates documents, files and holiday
decorations at no charge. With the recent addition to the holiday decorations and their
storage containers, a significant amount of room is being used in the storage area. In
order to accommodate the storage requirement, Fairway Management is proposing a fee
of $ 80.00 per month to continue to store these items.
4) Architectural Review Committee – Cami Hester reported that one request came
before the committee and it was approved.
5) Landscaping Committee – No report, Peg Porter was absent.
6) North Melbourne Homeowners Alliance – Bill Young inquired if the annual
assessment was paid to the NMHOA. Simon Bland responded that he did not
remember seeing an invoice and asked that management look into the payment
status.
7) Common Area Enhancement – Cami Hester reported that she had met with Gareth
from Glover Construction and hopes to have an estimate by the next meeting.
OLD BUSINESS
1) Security Cameras– Management provided a revised estimate from CDA for the
installation of three security cameras and an NVR that would allow access to the video
over the internet. Management stated that the removal of the camera at the park would
significantly lower the cost and could be added at a later date. Fletch Carter made a
motion to accept the proposal from CDA for security cameras and Simon Bland
seconded. After a period of discussion, the motion passed unanimously. Management
was directed to have the cameras installed at the highest possible locations to avoid
vandalism.
NEW BUSINESS
1) Maintenance – Simon Bland stated that the north side of the entrance gate continually
remains open after a vehicle has passed through. Mr. Bland directed management to
inquire about the possibility of wireless gate operator for the entrance and obtain
replacement costs for the gates. Mr. Bland also asked that the lamp in the fixture closest
to the call box be replaced with a color temperature that matches the existing lamps.
2) Tree Standard – Cami Hester presented a standard allowing additional choices when
replacing trees that are removed with just cause. The standard does not change the
number of trees required. Fletch Carter made a motion to accept the standard as written.
Bill Young seconded the motion and after a period of discussion, the motion passed
unanimously.
3) Parking Standard – Cami Hester presented a standard allowing for the temporary
parking of boats and RV‟s in the community. Fletch Carter made a motion to accept the
standard as amended. Bill Young seconded the motion and after a period of discussion,
the motion passed with Simon Bland opposing.
4) Hurricane Shutter Standard – Cami Hester presented a revision to the Hurricane
Shutter Standard, correcting the dates in which certain types may remain in place
continuously. Bill Hall made a motion to accept the standard as written. Simon Bland
seconded and after a period of discussion, the motion passed unanimously.
LEGAL DISCUSSION
No legal discussion.
ADJOURNMENT
With no further business to be discussed, Bill Young made a motion to adjourn the meeting. The
motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at
8:44 PM. The next Board of Directors meeting is scheduled for June 15, 2010 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, April 20, 2010
CALL TO ORDER
President, Cami Hester, called the meeting to order at 7:00 PM on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members:
Cami Hester, President
Bill Young, Vice President
Peg Porter, Secretary
Fletch Carter
Bill Hall
Sharon Schaper
Fair/Way Management
Simon Bland and Steve Fisher were absent. A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes from the March 19, 2010 meeting were presented to the Board for review. Peg
Porter made a motion to accept the minutes as written. Bill Hall seconded and the motion passed
unanimously.
RESIDENT PARTICIPATION
Keith Brooker of 5773 Newbury Circle presented a proposal to the board offering his fertilization
and pest control services at no charge to the association in return for permission to place two to
three signs at the entrance to the community.
REPORTS
8) President – Cami Hester reported that she had received a letter of resignation from
Simon Bland. Mrs. Hester stated the she would ask him to reconsider. She asked if
there were any volunteers to assume the treasurer‟s duties. After some discussion,
there were none. Mrs. Hester asked that Fairway Management provide an estimate
for assuming the treasurer‟s duties. Mrs. Hester reviewed the memo from Dean
Mead with the board and stated that the association was back at the beginning with
the amendments. Eric Byrd of Fairway Management stated that in lieu of another
attempt to obtain votes on the amendments, the board could draft a standard
incorporating some of the elements of the amendments pertaining to inclusion of new
tree species to count toward the required trees and to allow overnight parking of RV‟s
and boats. After a period of discussion, Sharon Schaper made a motion to draft a
tree and parking standard. Fletch Carter seconded and the motion passed
unanimously.
9) Treasurer – No report.
10) Association Manager- Eric Byrd presented a management report on the following
topics:
Covenants Inspection – A covenants inspection took place on April 9, 2010. There
were eight 10 day notices sent out. Nine 30 day notices were sent from a follow up
to the March inspection.
Newsletter – The Spring 2010 Newsletter was drafted and distributed.
Maintenance –
h. New light was installed in the park area on April 14.
i. Sign post painting project is continuing.
j. Electronic Access was on site to adjust the gate and installed a new anchor
to level out the exit gate.
k. Trash was collected along WED on March 28.
Legal – Management has been in discussions with Laura Young from Dean
Mead regarding process of a re-vote. See attached.
Security Cameras - Bids were received for security camera installations by the
following companies:
- ADT - $6743.00
- CDA Solutions - $10,034.40
Sonitrol and TEM Systems declined to bid after reviewing the property. Sonitrol
recommended a package that included monitored call box. They will provide a
proposal if interested. TEM Systems stated that they could not provide a suitable
solution with no structure in which to house the equipment. Management spoke
with ADT regarding the reliability of the external housing and it is recommended
that the DVR unit be replaced every 18-24 months as preventive maintenance.
Box would be able to withstand some abuse but if anyone wanted to, they could
damage the contents without breaching the housing. CDA Solutions indicated
that their system would be more effective simply because the cameras would be
accessible 24/7 and someone easily identify if a camera were malfunctioning.
Additional IP charges would apply with this system. Cami Hester asked that
management receive an estimate for all recurring costs as well as a list of
references from the CDA. Sharon Schaper asked that management inquire as to
where the video footage would be stored.
11) Architectural Review Committee – Bill Young reported on the ARC meeting that
was held prior to the board meeting.
12) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects
in the community. The board discussed Mr. Brooker‟s proposal for fertilization and
agreed that allowing the placement of signage in return for services was not in the
best interest of the community.
13) North Melbourne Homeowners Alliance – Bill Young reported that meeting
minutes from the March meeting were sent out to the board for review.
14) Common Area Enhancement Committee – Cami Hester reported that she had met
with a contractor and that they had not yet sent a proposal.
OLD BUSINESS
2) Sidewalk Maintenance Standard– Peg Porter presented two versions of the sidewalk
maintenance standard. After a period of discussion, Sharon Schaper made a motion to
accept version number two as amended. Bill Hall seconded and the motion passed
unanimously.
NEW BUSINESS
5) Maintenance – Cami Hester directed management to have the fence at the entrance
painted to cover over the areas where the black paint is peeling. She stated she would
like this to be done by management‟s maintenance staff.
6) Community Yard Sale – Peg Porter announced that the next Community Yard Sale was
to be held on May 1, 2010.
LEGAL DISCUSSION
No legal discussion.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at
8:40 PM. The next Board of Directors meeting is scheduled for May 18, 2010 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, March 16, 2010
CALL TO ORDER
President, Cami Hester, called the meeting to order at 7:00 PM on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members:
Cami Hester, President
Bill Young, Vice President
Peg Porter, Secretary
Simon Bland, Treasurer
Fletch Carter
Bill Hall
Steve Fisher
Sharon Schaper
Fair/Way Management
A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the January 19, 2010 meeting to the Board for review. Peg
Porter made a motion to accept the minutes as written. Bill Young seconded and the motion
passed unanimously.
RESIDENT PARTICIPATION
James Bond of 6007 Newbury Circle asked if the board was aware of the Certification Fee
charged by Fairway Management. Cami Hester asked that Fairway Management respond to Mr.
Bond in writing.
REPORTS
15) President – Report deferred to New Business.
16) Association Manager- Eric Byrd presented a management report on the following
topics:
Covenants Inspection – A covenants inspection took place on March 4, 2010.
There were 50 ten day notices sent out. Items that were noticed included the
cleaning of fences and landscape curbing.
Maintenance –
l. Repairs were made to the entrance lighting along Windsor Estates Dr. On Jan. 20
and Feb 21, 2010.
m. The painting of the sign post bases has begun and should be completed by the end
of the week.
n. The street signs on the corner of Helmsdale and Newbury have been straightened.
o. Trash collection along Windsor Estates Dr. is scheduled for later this month.
Legal – Management has been in discussions with Laura Young from Dean Mead
regarding the validity of the document amendment vote.
Web Site – The web site has been updated with the 2010 Board of Directors and
meeting schedule.
Annual Report – The 2010 Annual Report was filed on February 22, 2010.
2010 Assessment Collections – To date we have collected payments from all but 4
homeowners. One currently has a lien in place. One called to inform the association
that they would not be paying as they are attempting to short sell the home. Sharon
Schaper made a motion to send the owners‟ of the following properties to collections:
5690 Sheffield Place, 3212 Windsor Estates Dr. and 6036 Newbury Circle. Motion
was seconded by Bill Hall and passed unanimously.
17) Treasurer – Simon Bland presented the financials through February 2010.
18) Architectural Review Committee – Cami Hester reported on the ARC meeting.
Mrs. Hester stated that the ARC recommends Stephen Townsend for appointment to
the committee. Peg Porter made a motion to appoint Lisa Deprez, Susie Krell,
Winston Palmer, Wes Richardson and Stephen Townsend to the ARC for 2010.
Steve Fisher seconded and the motion passed 7-1.
19) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects
in the community.
20) North Melbourne Homeowners Alliance – Bill Young reported that the next
meeting is to be held Monday, March 22 at 6:30pm and County Commissioner Mary
Bolin is scheduled to attend. The meeting will be held at the Beef O‟Brady‟s on Lake
Washington.
21) Common Area Enhancement Committee – Cami Hester discussed the progress of
the CAEC over the last year.
OLD BUSINESS
3) Sidewalk Maintenance Standard– Issue tabled for future discussion.
NEW BUSINESS
7) Security Cameras – Cami Hester presented information regarding the installation of
security cameras at the front entrance. A majority of the board agreed that cameras
would be a good idea and Mrs. Hester directed management to obtain more estimates
and information by the next meeting.
8) Additional Lighting – Eric Byrd presented a bid from Kirby Electric to install an
additional light and pole in the park area that would illuminate the playground and
basketball court area with enough light to deter vagrancy. Simon Bland made a motion to
accept the proposal from Kirby Electric. Bill Young seconded and the motion passed
unanimously. Peg Porter asked that management look into the possibility of having FPL
increase the wattage on the existing street lights. Cami Hester asked what could be
done to replace or repaint existing decorative street lights at the front of the community.
Steve Fisher stated that he would like to see if the fixtures could be replaced with a
corrosion resistant material. Eric Byrd indicated that he would contact Florida Bulb and
Ballast for options.
9) Community Yard Sale – Peg Porter announced that the next Community Yard Sale was
to be held on May 1, 2010.
LEGAL DISCUSSION
CLOSED SESSION – Discussion of legal issues took place at this point in the meeting.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the meeting.
The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned
at 8:55 PM. The next Board of Directors meeting is scheduled for April 19, 2010 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, January 19, 2010
CALL TO ORDER
In the absence of the President, Vice President Bill Young called the meeting to order at 7:15 PM
on the above-mentioned date at Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members:
Bill Young
Peg Porter
Fletch Carter
Steve Fisher
Sharon Schaper
Fair/Way Management
A quorum was established.
Joe Jenne, Joe Demeo, Simon Bland and Josh Field were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the December 15, 2009 meeting to the Board for review. Peg
Porter made a motion to accept the minutes as written. Steve Fisher seconded and the motion
passed unanimously.
RESIDENT PARTICIPATION
Francisco Martinez appeared with an association to interpret to appeal the fine that was imposed
last year. Mr. Martinez presented the board with a written appeal as well. Bill Young thank Mr.
Martinez for attending and stated that management would be in contact regarding the board‟s
decision.
REPORTS
22) President – None
23) Treasurer – In the absence of the Treasurer, Eric Byrd of Fairway Management
presented the financial reports for the year end 2009.
24) Association Manager- Eric Byrd presented a management report on the following
topics:
Covenants Inspection – A covenants inspection took place on January 7, 2010.
There were 28 ten day notices sent out. Items that were noticed included the
cleaning of fences and landscape curbing.
Maintenance –
p. Repairs to entrance and flag lighting have been completed.
q. The gate technician has been on site on two separate occasions, the last being
January 13 at 8:00am and he has been unable to determine the cause of the exit
gate malfunction other than to say it is possibly a symptom of the cold weather.
r. The damaged nets on the basketball courts have been replaced.
s. Trash collection along the entrance was scheduled for January 19 and should be
completed by January 20.
Legal – Information to be coved in Legal Discussion portion of meeting.
Annual Meeting Package – The second notice for the 2010 annual meeting was
mailed on January 14 along with the ballot for the election of directors.
2010 Assessment Collections – To date we have collected $60,750 in 2010 fees.
139 owners have paid. 104 have paid in full, 35 have opted to split their payment.
25) Architectural Review Committee – Peg Porter reported that there was one
application for the ARC to consider. The meeting was brief.
26) Landscaping Committee – Peg Porter reported on the ongoing landscaping projects
in the community.
27) North Melbourne Homeowners Alliance – No report.
28) Common Area Enhancement Committee – No report.
OLD BUSINESS
4) Sidewalk Maintenance– Peg Porter presented her interpretation of the rules
promulgated by the board with regards to the responsibility of maintaining the sidewalks.
After a period of discussion, the issue was tabled for further discussion.
NEW BUSINESS
10) Parking – Eric Byrd relayed the concerns of residents who have complained about
vehicles parking in front of fire hydrants. Bill Young stated that the issue should be
brought up in the next newsletter.
11) 3221 Windsor Estates Fine Appeal – Fletch Carter made a motion to reduce the fine
amount for the 2009 violations to $500.00. Peg Porter seconded and after a period of
discussion, the motion passed 4-1, with Bill Young dissenting. Sharon Schaper stated
that the homeowner should be reminded that his home is highly visible and needs to
remain active in keeping the appearance to the community standard.
LEGAL DISCUSSION
CLOSED SESSION – Discussion of the pending legal matter took place at this point in the
meeting.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Steve Fisher and passed unanimously. The meeting was
adjourned at 8:10 PM. The next Board of Directors meeting is scheduled for March 16, 2010 at
Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, December 15, 2009
CALL TO ORDER
In the absence of the President, Vice President and Secretary of the Association, Joe Demeo
called the meeting to order at 7:05 PM on the above-mentioned date at Faith Fellowship Church,
Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Simon Bland
Joe Demeo
Fletch Carter
Steve Fisher
Sharon Schaper
Fair/Way Management
A quorum was established.
Joe Jenne, Bill Young, Peg Porter and Josh Field were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the November 17, 2009 meeting to the Board for review.
Simon Bland made a motion to accept the minutes as amended. Fletch Carter seconded and the
motion passed unanimously.
RESIDENT PARTICIPATION
Li Sheue Whorton of 5797 Newbury Cir. Expressed her concerns over the street parking
situation.
REPORTS
29) President – None
30) Treasurer – Simon Bland presented the financials.
31) Association Manager- Eric Byrd presented a management report on the following
topics:
Covenants Inspection – A covenants inspection took place on December 10, 2009.
There were 34 ten day notices sent out. Items that were noticed included the
pressure cleaning of sidewalks, walkways, driveways, fences and landscape curbing.
47 thirty day notices were sent on December 1, 2009 from the November inspection.
Maintenance –
t. The irrigation work has been completed and all zones are functioning
correctly and heads have been adjusted to achieve maximum coverage.
u. The recent trouble with the call box was repaired. The trouble was with a
faulty power connection.
v. The painting of the bases of the street signs has been scheduled and will be
done before the holidays.
Legal – Information to be coved in Legal Discussion portion of meeting.
Annual Meeting Package – The 2010 Annual Meeting Package was mailed out
on December 14, 2009.
2010 Assessment Notices – 2010 Assessment notices were mailed out on
December 1, 2009. To date we have collected $10,000 in 2010 fees.
32) Architectural Review Committee – Joe Demeo reported that there were no ARC
requests presented to the committee. The ARC has reviewed the changes to the
Hearing Committee checklist and Mr. Demeo presented the new checklist to the
board for approval. Steve Fisher made a motion to adopt the new from. Simon
Bland seconded and the motion passed unanimously. Mr. Demeo reported that the
property located at 3221 Windsor Estates Dr. was in the fining period and that the
owner‟s had contacted management through an interpreter to discuss the fines.
Mr. Demeo reported that members of the ARC were questioning the associations
ability to request that the homeowners‟ pressure clean the sidewalks as they are the
property of the association. After some discussion, Mr. Demeo asked that
management refer the question to the attorney for a formal opinion.
33) Landscaping Committee – No report.
34) North Melbourne Homeowners Alliance – No report.
35) Common Area Enhancement Committee – No report.
OLD BUSINESS
5) Holiday Decorations – Sharon Schaper made a motion to approve the additional
$350.00 required for completion of the holiday decorations. Fletch Carter seconded and
the motion passed unanimously.
6) 2010 Budget – Steve Fisher made a motion to allocate all 2009 operating surplus to the
Front Entrance Reserve account. Sharon Schaper seconded and the motion passed
unanimously.
NEW BUSINESS
There was no new business discussed.
LEGAL DISCUSSION
CLOSED SESSION – Discussion of the pending legal matter took place at this point in the
meeting.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Fletch Carter and passed unanimously. The meeting was
adjourned at 8:25 PM. The next Board of Directors meeting is scheduled for January 18, 2010 at
Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, November 17, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:15 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Sharon Schaper Joe Demeo
Steve Fisher
Fair/Way Management
A quorum was established.
Fletch Carter and Josh Field were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the October 20, 2009 meeting to the Board for review. Peg
Porter made a motion to accept the minutes as presented. Bill Young seconded and the motion
passed unanimously.
RESIDENT PARTICIPATION
None
REPORTS
36) President – Joe Jenne asked Irene Demeo the status of the holiday decorations.
Mrs. Demeo reported that the decorations were purchased, presented the design
scheme and stated that she went $150.00 over budget. Sharon Schaper made a
motion to approve the reimbursement of Irene Demeo for the additional $150.00
required for the purchase of the holiday decorations. Simon Bland seconded and the
motion passed unanimously.
37) Treasurer – Simon Bland presented the financials.
38) Association Manager- Eric Byrd presented a management report on the following
topics:
Maintenance Letter – The Fall maintenance letter was mailed on Friday, October
16, to each homeowner in the association.
Covenants Inspection – A covenants inspection took place on November 12, 2009.
There were 140 ten day notices and 3 thirty day notices sent out. Items that were
noticed included the pressure cleaning of sidewalks, walkways, driveways and
landscape curbing.
Maintenance –
w. Pad locks have been placed on the gate control panel, irrigation
control and main electrical panel.
x. There is a continuing effort to repair the irrigation system. Mike‟s
Pump and Irrigation has been on the property for three separate
repairs and have met with Peg to discuss the adjustments needed to
ensure the new landscaping receives proper irrigation. Estimate is
attached.
y. The flag pole was repaired and a new flag was installed. All
indications were that the cable failed due to excessive wear.
z. The common area sidewalk, along Arlington Lake, has been
pressure cleaned.
aa. The lamp across from 7-11 has been repaired and as of today, is
working properly.
bb. A bad base ground loop detector was causing the exit gates to open
intermittently and was replaced. The gates were open this past
weekend because the timer for the community yard sale had not
been de-activated. It has since been de-activated.
Legal – Information to be coved in Legal Discussion portion of meeting.
Annual Meeting Package – The 2010 Annual Meeting Package has been updated
and is included in tonight‟s meeting package for review.
2010 Assessment Notices – 2010 Assessment notices have been prepared and are
scheduled to be mailed out the first of December.
Sales and Foreclosures – 6076 Arlington is in the early stages of foreclosure. 5847
Arlington has been sold. Warranty deed is pending.
Electrical – Management has not yet met with any electricians regarding the addition
of power outlets at the front gate. We will work with the holiday decoration volunteers
to supply power from a landscape lighting fixture until permanent outlets are installed.
39) Architectural Review Committee – Joe Jenne reported that there were no ARC
requests presented at the ARC hearing. There were two properties that were
presented to the Hearing Committee for fines.
Mr. Jenne stated that he would like the Notice of Fining to include an opportunity for
the resident to attend the next regularly scheduled board meeting. Joe Demeo asked
to review the current Hearing Committee checklist and revise the format.
40) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works. Mrs. Porter presented an invoice from
Mike‟s Pump and Irrigation for the redesign of certain areas of the irrigation system.
Mrs. Porter made a motion to accept the proposal and Bill Young seconded. After
some discussion the motion passed unanimously. Mrs. Porter reported that the
trimming of the trees will commence later in the week. Mulch will be laid shortly after
the trees are trimmed.
41) North Melbourne Homeowners Alliance – Bill Young reported that the alliance has
reduced the annual membership dues to $50.00 in an effort to attract more
communities. Mr. Young announced that the NMHOA will award scholarships to
students from Viera High School.
42) Common Area Enhancement Committee – Joe Jenne presented rough drawings
for the improvements to the entrance areas. After some discussion, Simon Bland
made a motion to approve the creation of conceptual drawings based on the ideas
discussed at the meeting and then obtain architectural plans at a cost of no more
than $5,000.00. Joe Demeo seconded and the motion passed unanimously.
OLD BUSINESS
7) Tree Standard –Joe Jenne table any further discussion on this subject until after the
annual meeting.
8) Voter Canvassing – Peg Porter stated that she had several volunteers ready to go out
and collect ballots on the amendment changes. The last of the canvassing assignments
were distributed among the board members.
NEW BUSINESS
There was no new business discussed.
LEGAL DISCUSSION
CLOSED SESSION – Discussion of the pending legal matter took place at this point in the
meeting..
ADJOURNMENT
With no further business to be discussed, Joe Demeo made a motion to adjourn the meeting.
The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned
at 9:15 PM. The next Board of Directors meeting is scheduled for December 15, 2009 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, October 20, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:00 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Fletch Carter Joe Demeo
Steve Fisher
Fair/Way Management
A quorum was established.
Sharon Schaper and Josh Field were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the September 15, 2009 meeting to the Board for review. Peg
Porter made a motion to accept the minutes as presented. Fletch Carter seconded and the
motion passed unanimously.
RESIDENT PARTICIPATION
None
REPORTS
43) President – Joe Jenne present the Fall 2009 newsletter to the board for their review.
44) Treasurer – Simon Bland presented the financials.
45) Association Manager- Eric Byrd presented a management report on the following
topics:
Maintenance Letter – The Fall maintenance letter was mailed on Friday, October
16, to each homeowner in the association.
Covenants Inspection – A covenants inspection took place on October 15, 2009.
There were 5 ten day notices sent out. Items that were addressed on the
maintenance letter were not noticed on this inspection.
Maintenance –
cc. The street sign on the corner of Newbury and Arlington was re-attached
dd. The irrigation in the front of the association required significant repair. There
were 3 zone valves that were inoperative and required replacement. The
repair technician attributes this to either heavy mineral content in the water or
power surge.
ee. The light to the immediate south of the 7-11 driveway continues to be an
ongoing issue. Management has replaced the lamp, socket and wiring. If
fixture continues to malfunction, an electrician will need to be called in to
investigate short. Simon Bland requested that an electrician be brought out to
investigate the area where the construction signs were installed. Joe Jenne
stated that while the electrician was out; have him provide an estimate for
installing 4 GFCI outlets at the entrance for holiday decoration power.
th
ff. The flag pole rigging was damaged on Friday, October 16 . Sign Access has
been notified and can make the repair. The exact date has not been
determined. Simon Bland requested that the flag light be properly adjusted at
that time.
Legal – Collections lawsuit was drafted and filed on October 8, 2009. A pre-trial
th
hearing is scheduled for November 9 , 2009. A member of the board with the
authority to negotiate a settlement will need to appear with the attorney.
46) Architectural Review Committee – Steve Fletcher reported that there were no ARC
applications for the committee to review. The ARC did request that the condition of
the lawn at 3221 Windsor Estates Dr. be brought to the board‟s attention. After
discussion with management, it was requested that a 30 notice be sent to the
resident and that the attorney be contacted to advise if self help can be initiated
ahead of the fining process. Joe Demeo requested that management review the
inspection time table to make serving of the notices timelier. Simon Bland made a
motion to enact self help on 3221 Windsor Estates Dr. should the owner fail to
comply by November 23, 2009. Peg Porter seconded and the motion passed
unanimously.
47) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works.
48) North Melbourne Homeowners Alliance – Bill Hall reported that he has spoken to
the City Of Cocoa and they are installing a new, larger main line above Barnes Blvd.
that should increase water pressure to Windsor Estates by February 2010.
49) Common Area Enhancement Committee – Report tabled until November meeting.
OLD BUSINESS
9) Tree Standard –Joe Jenne stated that he will divide the board and ARC into groups to
perform the audit of the required trees. Mr. Jenne stated that he will devise a worksheet
that can be used for the audit. Mr. Jenne reviewed the proposed Landscape Standard
regarding trees and stated that he will forward the document to the rest of the board for
their input and suggestions to make the document easier to read and understand.
NEW BUSINESS
1) 2010 Budget– Simon Bland presented the 2010 budget. After a period of discussion,
Joe Demeo made a motion to accept the proposed operating budget of $105,500.00 and
to keep the assessment at $500.00 per unit. Simon Bland seconded and motion passes
unanimously. Steve Fisher made a motion to increase the expected lifespan of the
roads by 10 years and add the unallocated reserve funds to the front entrance line but
withdrew the motion.
2) Holiday Decorations – Joe Demeo made a motion to allow the purchase of holiday
decorations in the amount of $500.00 or less. Fletch Carter seconded and the motion
passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION – Peg Porter made a motion to appoint Joe Jenne as the association
representative at the pre-trial hearing in the matter regarding 5864 Newbury Circle. Simon Bland
seconded and the motion passed unanimously.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the meeting.
The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned
at 9:25 PM. The next Board of Directors meeting is scheduled for November 17, 2009 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, September 15, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:00 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Sharon Schaper Fletch Carter
Steve Fisher
Fair/Way Management
A quorum was established.
Joe Demeo and Josh Field were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the July 21, 2009 meeting to the Board for review. Bill Young
made a motion to accept the minutes as presented. Simon Bland seconded and the motion
passed unanimously.
RESIDENT PARTICIPATION
Jan Dolling of 5680 Sheffield Pl. addressed the board concerning a violation notice he had
received regarding a vent protruding from the front window of his home. Mr. Dolling explained
that the vent was necessary to prevent complications with his health. Joe Jenne inquired if it
would be possible to remove the outer housing on the intake, allowing the screen to be replaced
over the window and shield the unit from view. Mr. Dolling stated that the modification should be
easy to accomplish. Mr. Jenne stated that unless the board had any opposition to the suggestion
Mr. Dolling would have until the date of the next inspection to complete the modification. There
was no opposition to this solution.
REPORTS
50) President – Joe Jenne reported to the board that Nick Hellaris had passed away. As
a way to honor his service to the community, Mr. Jenne made a motion to spend no
more than $75.00 on flowers or a flowering plant to be sent to his window with
sympathies from the board and ARC. Simon Bland seconded and the motion passed
unanimously.
Mr. Jenne reported on his meeting with the members of the ARC and felt that the
discussion was productive in improving communication between the board and the
ARC. Mr. Jenne made a motion to require any homeowner, who has an exterior
home color denied by the ARC and subsequently appeals to the board, paint a
section of the exterior of their home, visible from the street, approximately 4‟ by 4‟ for
the purpose of review by the board and the ARC. Peg Porter seconded and the
motion passed unanimously.
Mr. Jenne requested that management provide all denied ARC applications and
related paperwork received and processed within three months of the current board
meeting. Simon Bland requested that the appeals process be included on all ARC
application denial letters from this date forward.
51) Treasurer – Simon Bland presented the financials.
Association Manager- Eric Byrd presented a management report on the following
topics:
Lake Management – Mallard was contacted regarding the appearance of algae on the
Newbury Lake.
Covenants Inspection – A covenants inspection took place on September 10, 2009.
There were 8 ten day notices sent out. These were for various issues. 9 thirty day
notices were sent out on Sept. 3, 2009.
Maintenance –
gg. Pressure cleaning of the common area walkways and curbing was done on
July 30 and 31. All areas were inspected by management upon completion
and appear satisfactory.
hh. All “Stop” bars and the white dividing line at the call box were painted on
August 14.
ii. Rust was removed from the call box on August 14.
jj. Trash collection was performed along Windsor Estates Dr. from Wickham
Rd. to the Playground on August 14.
kk. Electronic Access has performed the quarterly maintenance inspection of the
gates and has found the following in need of repair or replacement: 3 of the
4 battery backups, two belts and the lock on the southernmost control box.
All parts are on order and should be replaced this week.
Further inspection by Electronic Access has found that while still in working
order the hinges and gate arms show signs of wear and replacement should
be considered within the coming year.
ll. A new bicycle rack was purchased and installed on August 11.
mm. The light to the immediate south of the 7-11 driveway is out and was
inspected on August 14. The socket was replaced and the light was
operational as of August 25.
Legal – The collection of the fine of $1,000 from 5864 Newbury Circle has been sent to
Dean Mead and a demand letter was sent to the homeowner with a deadline of
September 15, 2009. At this time, no response has been received.
52) Architectural Review Committee – Fletch Carter reported that there were three
ARC applications received, 2 were approved and one was denied. Mr. Carter
reported that three names have been recommended to the board for appointment to
the ARC. Susie Krell, Chris Wagner and Bill Hall. A secret ballot election was
conducted and Susie Krell and Bill Hall were appointed to fill the vacant seats.
53) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works.
54) North Melbourne Homeowners Alliance – Bill Hall reported that the next meeting
of the alliance is scheduled for September 21.
55) Common Area Enhancement Committee – Joe Jenne briefly reviewed the
proposed renovations. Mr. Jenne will discuss the issue at length at the next board
meeting.
OLD BUSINESS
10) Tree Standard –Joe Jenne made a motion to form a three person committee, existing of
board and ARC members, to audit every home in the association for compliance with
current tree requirements. Upon completion of the audit, every homeowner not in
compliance shall be notified that they are in violation and encourage them to participate
in the upcoming election and vote on the changes to the documents. Fletch Carter
seconded the motion and after a period of discussion, the motion passed with Simon
Bland voting against.
11) Exterior Paint Standard –Peg Porter presented the revised paint standard. Sharon
Schaper made a motion to adopt the revised standard. Fletch Carter seconded and the
motion passed unanimously.
NEW BUSINESS
3) Lake Erosion– Eric Byrd reported that he had received a call from a resident concerning
the erosion of her shoreline. The board stated the position that no action would be taken
unless the erosion has progressed beyond the easement and into the homeowner‟s
property. It was recommended that should the homeowner wish to address this issue,
they should contact the St. John‟s Water Management District prior to any action.
4) Street Parking – Joe Jenne stated that he had received complaints regarding the
parking of vehicles side by side and facing the wrong way in the street. It was the opinion
of the board that the residents be encouraged to contact law enforcement when vehicles
are observed illegally parked.
5) Community Yard Sale – Peg Porter reported that the next community yard sale will be
November 7, 2009.
6) Paint Color Book – Steve Fisher made a motion to request the ARC consider various
green color schemes for inclusion into the existing color book. He stated that the
committee should consider those homes that are currently green in color but not in the
color book. Sharon Schaper seconded and the motion passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Fletch Carter and passed unanimously. The meeting was
adjourned at 8:55 PM. The next Board of Directors meeting is scheduled for October 20, 2009 at
Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, July 21, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:10 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Sharon Schaper Joe Demeo
Josh Field
Fair/Way Management
A quorum was established.
Fletch Carter and Steve Fisher were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the June 19, 2009 meeting to the Board for review. Peg Porter
and Joe Jenne requested that two items be revised. Bill Young made a motion to accept the
minutes as amended. Peg Porter seconded and the motion passed unanimously.
RESIDENT PARTICIPATION
None
REPORTS
56) President – Joe Jenne presented his thoughts on the community event scheduled
for this fall. After a period of discussion, October 10 was set as a tentative date for
the event. Mr. Jenne made a motion to appropriate $1,000 to fund the fall event with
the expectation of recouping 30 – 40 percent of the money back from ticket sales.
Mr. Jenne further moved that ticket sales will be $10.00 per family. Josh Field
seconded the motion and it passed unanimously.
57) Treasurer – Simon Bland presented the financials.
58) Association Manager- Eric Byrd presented a management report on the following
topics:
Lake Management – As of today, the grate for the Newbury Lake is still on
backorder.
Mallard Services was contacted to treat for large amounts of torpedo grass in the
lakes.
Covenants Inspection – A covenants inspection took place on July 16, 2009. There
were 13 ten day notices sent out. These were for various issues. 8 thirty day notices
were sent out on June 8, 2009.
Maintenance –
nn. The city of Cocoa had repaired the storm drain on Windsor Estates Dr. on
June 19.
oo. The electrical panel replacement was completed on June 30th.
pp. The painting of the speed bumps and island divider warning stripes was
completed on July 3.
qq. The painting of the lamp post bases was completed on July 3.
rr. An irrigation inspection took place on July 13. All is operational.
ss. The painting of the white line at the call box and Stop bars is scheduled for
later this month.
tt. The sign posts on Arlington and Newbury and Newbury and Helmsdale
should be repaired this week.
uu. Management has obtained three bids for the pressure cleaning of the
common area concrete. They break down as follows:
Mike Schwab: $670.00 with an option to clean the brick columns and sign areas for an
additional $120.00
A Brothers: $700.00.
J & K Services $825.00.
A Brothers was contacted to ask if the use a chemical pre-treat and they do and can send
in an amended bid to reflect that at no additional charge.
After a period of discussion, Simon Bland made a motion to accept the pressure washing
proposal from Mike Schwab. Joe Demeo seconded. Joe Jenne asked that they be sure
to address the storm drain along the south side of the entrance and use extra care
around the resurfaced courts. The motion passed by unanimous vote.
Mr. Jenne requested that management place three locks with the same key or
combination on the pump box, electrical main and gate electrical panel.
59) Architectural Review Committee – Sharon Schaper reported that the ARC received
2 requests and one, tree removal, was denied and the other, a front door request,
was approved for the style of the door and denied for the color of the door.
Irene Demeo spoke on behalf of the ARC and voiced her frustration with the board
and its recent reversal of two ARC decisions. Mrs. Demeo asked what the purpose
of the ARC was if the board was to overturn their decisions.
It was agreed that members of the board would attend the next ARC meeting to
discuss the relationship between the ARC and the board.
60) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works. Mrs. Porter reported on FHB 80-20 and
that she spoke to a SJWMD rep who has informed her that a model for acceptable
Florida Friendly Landscaping will be developed by January of 2010.
61) North Melbourne Homeowners Alliance – Bill Hall reported that the alliance is still
looking to put some money into a scholarship at Viera High School.
62) Common Area Enhancement Committee – Joe Jenne presented an estimate from
Ray Witzel for refurbishing the entrance, tennis court pavilion and to construct a bus
stop pavilion outside of the pedestrian gate. The total of the estimate was
$19,000.00. Mr. Jenne stated that he wanted the board to review the proposal at
their leisure.
OLD BUSINESS
Tree Standard –Josh Field made a motion that the association photograph and document the
required number of trees on each lot in the association. After a period of discussion regarding
the enforcement of a new tree standard, Joe Jenne requested that management submit a
proposal for performing this work. With this information, the board would be better informed to
move forward on this issue. Peg Porter seconded the motion and it passed unanimously.
NEW BUSINESS
7) Amendment Workshops – Joe Jenne asked Joe Demeo to review the past amendment
proposals and present them at workshops to be organized. Mr. Jenne asked Sharon
Schaper to assist in the organization of the workshops.
8) Exterior Paint Standard – Joe Jenne asked that Peg Porter draft a revision of the exterior
paint standard a forward copies to the board for review.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Joe Jenne made a motion to adjourn the meeting. The
motion was seconded by Josh Field and passed unanimously. The meeting was adjourned at
9:25 PM. The next Board of Directors meeting is scheduled for August 18, 2009 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, June 16, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:00 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Steve Fisher Sharon Schaper
Josh Field Fletch Carter
Fair/Way Management
A quorum was established.
Joe Demeo was absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the May 19, 2009 meeting to the Board for review. Josh Field
made a motion to approve the minutes. The motion was seconded by Peg Porter and passed
unanimously. Sharon Schaper abstained from voting.
RESIDENT PARTICIPATION
Michael Bedard of 3211 Windsor Estates appealed the decision of the ARC to require him to
repaint the architectural detail over the garage the same color as either the body or trim color.
Management stated that the ARC came to its decision by determining that the area in question
was not a shutter and as such could not be painted the accent color. After a period of discussion,
Sharon Schaper made a motion to withdraw the request to repaint and the subsequent violation
notice. Steve Fisher seconded and the motion passed unanimously.
Simon Bland stated that he would like the ARC to review the standard and address these areas
for clarification.
REPORTS
63) President – Joe Jenne proposed the idea of organizing a community event in the
fall. He would like to have something at the park to better communicate with the
residents. Josh Field stated that the opportunity could be used to collect ballots for
the document amendments.
64) Treasurer – Simon Bland presented the financials. Joe Jenne asked for the reason
the landscaping budget was coming in well under the estimated figure. Mr. Bland
explained that another round of mulch was to be laid this fall and that would put the
figures back on target.
65) Association Manager- Eric Byrd presented a management report on the following
topics:
Assessment Collections– There is just one outstanding assessment. 6076
Arlington Circle remains delinquent. A lien has been filed.
Auto Gate – Electronic Access was out on Monday to repair the exit gate. They
placed shims to correct the alignment.
Lake Management – A second grate is on order for the Newbury system. This grate
will cover the excess area not covered by the grate currently in stock. The grate
should be delivered in a week or two.
Covenants Inspection – A covenants inspection took place on June 11, 2009.
There were 10 ten day notices sent out. The majority of these were for trimming
trees near street lights. 11 thirty day notices were sent out on June 8, 2009.
Maintenance – Management has obtained two estimates for repairs to the electrical
panel near the park. A third was obtained by Joe Jenne. All estimates include
removal and replacement of the 200A service panel.
Leased Property – Management has compiled a list of properties that are currently
leased or have seasonal occupants.
66) Architectural Review Committee – Simon Bland reported that there were two
requests approved by the ARC.
67) Maintenance Committee –Simon Bland requested that management take closer
notice of the condition of lamp posts and other common area items during their
regular inspections. Mr. Bland requested that all of the posts in the community be
repainted or touched up as needed, the sidewalks and curbing be pressure cleaned
and quotes be obtained for repairing the storm drain on Windsor Estates Dr.
Joe Jenne presented the board with a proposal from B & B Electric to replace the
electrical service panel near the park. Sharon Schaper made a motion to accept the
bid. Josh Field seconded and the motion passed unanimously.
Simon Bland made a motion to approve repair of the storm drain for $750.00 or less
having received two estimates on the work. The motion was seconded by Peg Porter
and passed unanimously.
68) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works. Mrs. Porter reported on proposed
legislation that would affect landscaping in the association.
69) North Melbourne Homeowners Alliance – No meeting this month.
70) Common Area Enhancement Committee – Joe Jenne reported that he, along with
Joe Demeo and Simon Bland, met with Ray Wetzel regarding the entrance
enhancement. Mr. Wetzel was to fax information to Mr. Jenne. Mr. Jenne stated that
he would forward specifics to the board as he receives them.
OLD BUSINESS
Tree Standard – Steve Fisher opened the discussion by stating that he believes the best way to
approach changing the documents with regards to the tree requirement is to go door to door. Joe
Jenne suggested that all violations and fines be suspended until such time as the board can
agree on a standard to enforce.
Simon Bland made a motion to cancel all current violations and rescind all fines with regards to
the tree requirement and to notify those homeowners of the ongoing discussion of this issue. Peg
Porter seconded and the motion passed unanimously.
Joe Jenne stated that he would send the letters to the homeowners and asked management to
forward the addresses to his e-mail address. Mr. Jenne requested that the board review the
proposed standard and matrix and submit proposed modifications via e-mail prior to the next
meeting.
NEW BUSINESS
There was no new business discussed.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Simon Bland and passed unanimously. The meeting was
adjourned at 8:52 PM. The next Board of Directors meeting is scheduled for July 21, 2009 at
Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, May 19, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:00 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Bill Young
Steve Fisher Joe Demeo
Fair/Way Management
A quorum was established.
Josh Field, Fletch Carter and Sharon Schaper were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the April 21, 2009 meeting to the Board for review. Joe Demeo
made a motion to approve the minutes. The motion was seconded by Peg Porter and passed
unanimously.
RESIDENT PARTICIPATION
Jonathon and Nicole Willner presented two colors to the board of directors for their consideration
and requested that they approve a color for the body of their home. Irene Demeo stated that both
colors had been denied by the ARC on the ground that they were not in the color book. Steve
Fisher made a motion to accept the Behr Color "Promenade”. Bill Young seconded. After a
period of discussion and review of the current color book, the motion passed with Joe Demeo
abstaining.
REPORTS
71) President – No report.
72) Treasurer – Simon Bland presented the financials. Mr. Bland explained what items
will be paid out of reserves at the end of the year. Steve Fisher inquired about some
of the acronyms used in the reports and Mr. Bland explained that they were created
at the request of a former board president for ease of readability. The acronyms
have no other meaning.
73) Association Manager- Eric Byrd presented a management report on the following
topics:
Assessment Collections– There are three homeowners who still owe on their
assessments. 3205 Helmsdale Ct. is continuing to pay per the arrangement and the
last installment is due this week. Updated ledgers for 3242 Windsor Estates Dr. and
6076 Arlington Circle have been sent to Dean Mean to be added to their liens. 3242
Windsor Estates Dr. is under contract and schedule to close this month. A list of
violations has been forwarded to the title agent with the expectation that the new
owner will remedy soon after closing.
Legal Meeting – Joe and Irene Demeo, along with Tom Dillon and Eric Byrd of
Fairway Management, met with Laura Young from Dean Mead on Friday, May 8.
The topic of discussion was the enforcement of the covenants, specifically the
requirement of 6 hardwood trees, and the options available to the association. The
recommendation from the attorney is enclosed in this package.
Auto Gate – Brevard County Fire and Rescue had informed management that they
th
had tested the system on May 5 and reported it working as expected. They stated
that they do not inspect these on a regular schedule.
Lake Management – As reported via e-mail, there was an incorrect measurement on
the Newbury grate. Management is working with the supplier to come up with a two
grate solution. The Arlington grate has been replaced.
Covenants Inspection – A covenants inspection took place on May 14, 2009. There
were 27 ten day notices sent out. The majority of these were landscaping issues. 31
thirty day notices were sent out on May 7, 2009. The majority of these were for
mailbox issues.
Irrigation – Management has had the sprinkler system in the front repaired. There
was a line break underground that was detected and repaired. Several of the heads
had to be flushed due to dirt entering the system through the break. The timer on the
Arlington system has been replaced. Both systems were properly functioning at the
last inspection.
Maintenance – Lamps have been replaced at both the flag light and the gate sign
light. The sign post at Arlington and Newbury has been noted and the bracket
holding the signs is broken. A part is on order and once in hand, the repair will be
made. The painting of the speeds bumps is scheduled to be done by the June
meeting. Brighthouse Networks contacted management regarding their power supply
located in the park area. Their concern was that the sprinklers were flooding the box
and shorting the power. The sprinklers have been adjusted so as not to directly
water the box. It was observed that the wind was blowing the water onto the box at
the time of the adjustment. Brighthouse has been notified of the adjustment and the
observations at the time.
Leased Property – Management is still in the process of compiling a list of owners
who lease their property.
74) Architectural Review Committee – Bill Young presented a brief report of the ARC
meeting which preceded the Board meeting.
75) Maintenance Committee –No report.
76) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works.
77) North Melbourne Homeowners Alliance – Bill Young reported on the latest NMHA
meeting. Jim Kenney of FairWay Management spoke about various board concerns.
Mr. Kenney spoke about the importance of a board not over using it powers. Answer
complaints and make the necessary corrections. Mr. Young reported that a CVS
Pharmacy will be built on Wickham Rd. near Deer Lakes. The NMHA is still looking
to use some of it budget surplus. Joe Jenne recommended to Mr. Young that he
inform the NHMA board that Windsor Estates would like to see the money spent on
median improvements. Mr. Young reported that the driveway moratorium on
Wickham Rd. is about to expire. This issue is scheduled to be addressed by Brevard
County Commissioners and may be extended. Mr. Young reported that he has
spoken to the chief engineer of the Pineda Extension Project and that he has
indicated that the sidewalk will be installed 5‟ from the existing berm.
78) Common Area Enhancement Committee – Joe Jenne reported that he has spoken
to Ray Wetzel regarding scheduling a meeting to discuss the options proposed for
refurbishing the entrance. Mr. Jenne plans to meet with Mr. Wetzel this month.
OLD BUSINESS
Covenant Enforcement – Joe Demeo presented the letter of opinion from Laura Young of the law
firm Dean Mead. Mr. Demeo presented a draft of the Tree Standard for board review. After
review of the proposed standard, Steve Fisher made a motion to adopt the Tree Standard as
written and the motion was seconded by Peg Porter. After a period of discussion, Joe Jenne
tabled the vote on the motion to adopt until a legal opinion could be obtained regarding the
proposed standard and methods used to enforce.
NEW BUSINESS
Landscape Requirements: Shrubs – Joe Demeo presented the board with Article 3, Section 10 of
the Covenants, Conditions and Restrictions. After a period of discussion, the board agreed that
the section needs no clarification and is enforceable as written.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Peg Porter made a motion to adjourn the meeting. The
motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at
9:20 PM. The next Board of Directors meeting is scheduled for June 16, 2009 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, April 21, 2009
CALL TO ORDER
Joe Jenne called the meeting to order at 7:06 PM on the above-mentioned date at Faith
Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Joe Jenne Simon Bland
Peg Porter Josh Field
Steve Fisher Joe Demeo
Sharon Schaper Bill Young
Fair/Way Management
A quorum was established.
Fletch Carter was absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the March 21, 2009 meeting to the Board for review. Bill
Young made a motion to approve the minutes. The motion was seconded by Josh Field and
passed.
RESIDENT PARTICIPATION
Wes Richardson voiced his concern over the possible loss of the berm due to the Pineda
Causeway extension. Bill Young had attended the ground breaking for the next phase of the
extension and met with the project manager who assured him that the berms would not be
removed. Joe Jenne asked that Mr. Young contact John Denninghoff and obtain the plans for the
extension to verify that the berms would not be altered. Mr. Richardson asked about the trees on
the berm and if the dead trees would be replaced. Mr. Young stated that he will ask when he
approaches the county.
REPORTS
79) President – Joe Jenne reported that the newsletter was completed and sent to
management for distribution. He inquired as to the status of the irrigation repairs and
stated that there was a problem in the past with improper valve operation and that
may be what is causing the low pressure issues.
80) Treasurer – Simon Bland presented the financials. He indicated that he had moved
$45,000.00 from operating accounting to money market account in order to attract
interest. Mr. Bland reported that it is likely that the over budget items shown on the
report will be taken from the reserves later in the year. Steve Fisher asked if these
items were highlighted for that purpose and Mr. Bland responded that he had them
marked in the system. Mr. Fisher asked if they could be marked on the financial
reports as well.
81) Association Manager- Eric Byrd presented a management report on the following
topics:
Assessment Collections– To date, we have assessments from all but four
homeowners.
One homeowner is on a payment plan and has made three of the five scheduled
payments. There is one outstanding from 2008. Joe Jenne inquired as the status of
the unpaid assessments and verified that the payment plan entered into by the
association and the homeowner on Helmsdale was approved by the board. Steve
Fisher asked why not offer payment plans to all those in arrears. After a brief
discussion amongst the board, it was determined that it is the responsibility of the
homeowner to pay their dues and if they need to arrange a payment plan, they
should make the request.
Auto Gate – Electronic Access installed the SOS System to the entry system.
Management contacted the county to inform them of this change and ask that they
test the system. No word on when this test was done or if they encountered any
problems. Joe Jenne asked that management follow up on the county‟s test of the
SOS system and asked them if it requires regular testing by the association or if they
perform such measures.
Lake Management – Management has contacted Mallard Environmental Services
after the last meeting and were told that they were on site on March 17 and treated
for algae and insect larvae. The treatment should reduce the algae and number for
mosquitoes and midges that had been reported. Since that treatment, management
has not received any complaints regarding the condition of the lakes. We continue to
monitor the situation. Joe Jenne continued to report that the midge problem needs to
be addressed on a regular basis and not as needed. Management has contacted
Don Bo Construction, Sticks Welding, Smitty‟s Welding and Southeast Tractor with
regards to replacing the grates on the outflow systems. Peg Porter had spoken to
Brevard County regarding the issue and she forwarded contact information for a
supplier to management. HD Waterworks Supply can provide the grates for $475.00
each, plus tax and approximately $75.00 for freight. Management has contacted
Mallard Services to receive an estimate on removing the old and installing the new
grates. After a brief discussion, Sharon Schaper made a motion to approve
spending not more than $1,500.00 to replace the grates at both outflow structures.
Simon Bland seconded and the motion passed unanimously. Joe Jenne asked that
management contact the county to schedule re-inspection prior to the grate
installation.
Covenants Inspection – A covenants inspection took place on April 16, 2009.
There were 22 ten day notices sent out. 28 thirty day notices are scheduled to be
sent to those homes not in compliance by May 5, 2009. The majority of these are for
mailbox issues.
Irrigation – Management is continuing to monitor the irrigation situation. Our
maintenance personnel are in the process of placing new heads and making
necessary repairs.
Newsletter/Maintenance Letter – Management has received the spring newsletter
from Joe Jenne and has mailed it along with the maintenance letter. Simon Bland
requested that the newsletter be posted on the website and that the High School
listed be changed to Viera High School.
82) Architectural Review Committee – Joe Demeo presented the board with a request
from the ARC to review a house color submission for inclusion into the color book.
After a brief discussion, Simon Bland made a motion to accept SW7746 Rushing
River into the color book as an approved body color. Sharon Schaper seconded the
motion and it passed unanimously. Mr. Demeo presented the board with another
request from the ARC to consider the painting of house numbers on the street in front
of the homes to assist emergency vehicles. Joe Jenne requested that management
obtain estimates for having all 211 homes done at the same time. Mr. Demeo
reported that the ARC is struggling with the enforcement of the tree requirement set
forth in the covenants. It is believed that some homes never had the required
amount of trees. After a period of discussion, Joe Jenne made a motion that
management schedule a meeting with Dean Mead and Joe and Irene Demeo to
discuss the legal ramifications of enforcement and options available to the
association. Peg Porter seconded and the motion passed unanimously.
83) Maintenance Committee –No report.
84) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed and are in the works. Joe Jenne asked that Mrs. Porter have
the landscapers trim or remove the trees within the hedgerow between the park and
the first home on Windsor Estates Dr.
85) North Melbourne Homeowners Alliance – Bill Young reported that there was no
meeting this month but they did have an informal meeting at the groundbreaking of
the Pineda Causeway Extension.
86) Common Area Enhancement Committee – No report.
OLD BUSINESS
No Soliciting – Joe Demeo requested that a “No Soliciting” provision be placed in the
common area rules. Peg Porter explained the process of adopting the new rule. A
period of discussion followed and the issue was tabled for future consideration.
NEW BUSINESS
1) Leased Property – Peg Porter requested that management send letters to all
homeowners who lease their property and advise them of the language set forth in
the covenants that must be included as well as obtain a copy of the lease for the unit
files.
2) Speed Bumps – Bill Young requested that management have the speed bumps
painted again.
3) Fines – Joe Demeo requested a list of all open fines be submitted to the board for
review at all future meetings.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Josh Field and passed unanimously. The meeting was adjourned
at 8:50 PM. The next Board of Directors meeting is scheduled for May 19, 2009 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, March 17, 2009
CALL TO ORDER
Bill Young (Vice President) called the meeting to order at 7:00 pm on the above-mentioned date
at Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Fletch Carter Simon Bland
Peg Porter Josh Field
Steve Fisher Joe Demeo
Sharon Schaper Bill Young
Fair/Way Management
A quorum was established.
Joe Jenne was absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the February 17, 2009 meeting to the Board for review. Josh
Field made a motion to approve the minutes. The motion was seconded by Joe Demeo and
passed.
RESIDENT PARTICIPATION
Wes Richardson voiced his concern over the way in which the ARC members were appointed this
year. He questioned why the board chose to appoint new members when all seven of the
previous members were interested in continuing to run. Joe Demeo replied that there were 2
residents who had expressed an interest in serving on the ARC and with the current 7 wishing to
serve the board took a vote vie e-mail to seat the new committee for the March meeting. Mr.
Demeo further explained that several factors were taken in consideration to seat the most
comprehensive and qualified committee as possible. Mr. Richardson asked that the if the board
changes it selection policy in the future, that it notify the ARC prior so as to avoid confusion.
REPORTS
87) President – Bill Young read a from a list that Joe Jenne had prepared to discuss at
this meeting in his absence. Mr. Jenne asked that all board members respond to their
e-mail in a timely manner. Fletch Carter asked if there was a way that e-mail that
required a response be marked as such so that he can prioritize his replies.
Management indicated that all future e-mail would be marked as such if a reply was
requested. Mr. Jenne asked that Mallard Services be contacted to deal with the
midge problem near home. Mr. Jenne asked that management update the web site in
a timely fashion.
88) Treasurer – Simon Bland presented the financials. He indicated that as the signature
cards for the CD accounts had not yet been turned over to the bank, he did not have
access to the reserve amount information.
89) Association Manager- Eric Byrd presented a management report on the following
topics:
Assessment Collections– Management presented to the board the 6 homes who have
not yet paid. Of the six, one was attempting to make payments via a payment plan and
one was attempting to modify their loan. Joe Demeo made a motion to place liens on
6016 Arlington Circle and 5640 Sheffield Place. Sharon Schaper seconded and the
motion passed unanimously.
Auto Gate – Electronic Access was contacted regarding the installation of a YELP/SOS
system. The cost for the circuitry is $500.00 and $65.00 for EA to install. Simon Bland
made a motion to accept the bid from Electronic Access and have the SOS system
installed. Fletch Carter seconded and motion passed unanimously.
Lake Management – Management has contacted Mallard Environmental Services
several times over the past two months. The fish kill reported in February was attributed
to the cold weather. They were notified of the algae problem and stated that they had
treated for algae at that time. The permit to add fish to the lakes has been denied until
the outflow systems that have corroded can be repaired. Brevard Excavating was
contacted to get an estimate on the repairs. See attached. Mallard was contacted Friday
and yesterday regarding the continuing algae issue and stated they will be on site today
to treat for algae and investigate reports of continuing fish kills.
Management has received calls regarding lawn services blowing and depositing grass
clippings into the lake. The board directed management to seek additional bids for the
grate repair.
Covenants Inspection – A covenants inspection took place on March 12, 2009. There
were 5 first notices sent out. There are 30 homeowner‟s are currently under a 30 day
notice.
Irrigation – The check valve was bad on the irrigation pump and required replacement.
Once complete, it was reported to management that zone 6 (south side of Windsor
Estates Dr. from Wickham to 7-11 entrance adjacent) was not receiving adequate
pressure. Management is investigating reasons for the drop in pressure and pursuing
options for ensuring proper coverage. Peg Porter asked that management look at
removing the caps from the irrigation heads on the north side as well.
Mailboxes – Management sent letters to homeowner‟s requesting that they make the
necessary corrections to bring the boxes up to the community standard. Numbers were
enclosed with the letters where required.
Newspapers – Management has contacted Hometown News and Florida Today
regarding delivery to the entire neighborhood. The initial indication was that they would
comply with the request but Florida Today was contacted again today as The Sun was
delivered on Friday.
90) Architectural Review Committee – Peg Porter presented the report from the ARC
meeting held earlier in the evening. The ARC has asked the board to define beds in
the landscape curbing standard. Steve Fisher made a motion to request the ARC to
draft language for the Board to consider. Sharon Schaper seconded and the motion
passed unanimously.
91) Maintenance Committee –No report.
92) Landscaping Committee – Peg Porter reported on various landscape projects that
have been completed.
93) North Melbourne Homeowners Alliance – Bill Young presented a report from the
NMHOA meeting on March 16, 2009. They want to make all association aware of the
growing trend of “foreclosure parties” and gave some suggestions on how to protect
the community from this happening. The association looking to donate some money
to a scholarship or charity and is soliciting ideas for that purpose.
94) Common Area Enhancement Committee – No report.
OLD BUSINESS
1) 2009 ARC - Peg Porter made a motion to appoint the following residents to the ARC:
Cami Hester, Nick Hellaris, Irene Demeo, Wes Richardson, Debra Smith, Lisa
DePerez and Winston Palmer. Sharon Schaper seconded and the motion passed
unanimously. Per Porter asked for board volunteers to chair the upcoming meetings.
2) Operating Money Market – Simon Bland made a motion to move $50,000 from the
operating checking to a Money Market account. Sharon Schaper seconded and the
motion passed unanimously.
NEW BUSINESS
4) Solicitation – Joe Demeo asked that the board consider the language preventing
solicitors in the neighborhood. The issue was tabled for future consideration.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Simon Bland and passed unanimously. The meeting was
adjourned at 8:45 pm. The next Board of Directors meeting is the Annual Meeting and was
scheduled for April 21, 2009 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, January 20, 2009
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Simon Bland
Peg Porter Joe Jenne
Doug Lawhorn Joe Demeo
Fair/Way Management
A quorum was established.
Bill Hall, Bill Young and Sharon Schaper were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the December 16, 2008 meeting to the Board for review.
Simon Bland made a motion to approve the minutes. The motion was seconded by Peg Porter
and passed with Joe Jenne abstaining.
RESIDENT PARTICIPATION
There was no resident participation at this meeting.
REPORTS
95) President – There was no report at this time.
96) Treasurer – Doug Lawhorn presented the 2008 year end financials. Joe Demeo
thanked Doug Lawhorn for his service to the association and made a motion to accept
the financial report. The motion was seconded by Simon Bland and passed
unanimously.
Association Manager- Eric Byrd presented a management report on the following topics:
Assessment Collections– To date, we have received approximately half of the 2009
assessment payments.
Annual Meeting – As of Monday, January 19, we have received 51 of the 63 proxies
required to convene a quorum for the annual meeting. The second notice of the annual
meeting along with the proposed amendment changes and ballots were mailed out to the
membership on January 17, 2009.
Holiday Decorations – Management removed the holiday decorations on January 2,
2009. After a brief discussion, Cami Hester asked that management discard the old
holiday decorations and asked Irene Demeo and Peg Porter to purchase new ones for
next year.
Pedestrian Gate Repair – The damaged area of the fence near the pedestrian gate has
been replaced. Because this is a custom built fence a similar panel was purchased and
swapped out with the panel at the end of the fence to minimize the appearance of any
irregularities.
Auto Gate – Electronic Access was called out earlier this month to investigate issues
with gaining access to the entrance gate by entering a code. Tom, of E.A., indicated that
he believes the problem to lie within the wiring from the box to the gate control. He made
some adjustments and tightened all connections. If the problem persists, the board will
need to discuss repair options. To date, there problem has not reoccurred. Simon Bland
inquired how many number the call box can hold (500). Peg Porter inquired is cell phone
numbers can be used to grant access to the community through the call box.
Web Site - The web site was updated with the 2009 meeting schedule.
FPL – Management was contacted by FPL on January 5 and informed that the trees near
the light poles are not their responsibility as there are no above ground power lines to
contend with. Management is in process of compiling a list of homeowners to notify.
Storm Drains – Management has inspected several of the storm drains and all appear to
be free of major amounts of debris. There is sand, small garbage items and small
amounts of yard waste located within the drain opening. There was no standing water or
evidence of a blockage in any of the drains inspected.
Covenants Inspection – A covenants inspection took place on January 15, 2009. There
were 38 notices sent out. 31 of which were first notices.
Irrigation – The irrigation pump near the park was malfunctioning due to frozen bearing
and bad seals. Management contacted Mike‟s Irrigation and they repacked the bearings
and replaced the seals and the pump is operating normally.
Management has scheduled to install an additional irrigation head near the center of the
island to the west of the entrance gate.
Concrete Repair – Management have received three bids for repairing the concrete
cracks in the sidewalks on Arlington and Newbury. A summary and the bids are
attached. After discussion, Simon Bland made a motion to accept the bid from Ed‟s
Concrete. Cami Hester seconded and the motion passed unanimously.
97) Architectural Review Committee – Cami Hester presented the report from the ARC
committee hearing conducted on January 20, 2009. There was 1 ARC request
brought before the committee and was approved. Eric Byrd asked for clairifcation on
the time frame when sending a notice of self help. Joe Demeo made a motion to
include the following language in the self help letter:”Must be corrected within 14 days
from the date of the letter” and include an estimate of cost to correct and reference to
this action in the documents. Peg Porter seconded and the motion passed
unanimously.
98) Maintenance Committee –Simon Bland requested that the irrigation pump housing be
locked. Mr. Bland reported that the light just to the West of 7-11 has been out for
three weeks. Management will investigate and repair.
99) Landscaping Committee – Eric Byrd presented the board with a renewal of services
agreement from TruGreen. All agreed the contract be renewed.
100) North Melbourne Homeowners Alliance – Written report attached from Bill
Young.
101) Common Area Enhancement Committee – Joe Jenne presented renderings of
possible entrance enhancement. After discussion, the members asked Mr. Jenne to
compile an action list for the board.
OLD BUSINESS
3) Covenant Notification Procedure – Joe Demeo mad a motion that any outstanding
violation fine over 6 months old and $500.00 or more be turned over to the
association attorney for summary judgment. Joe Jenne seconded and the motion
passed unamiously.
NEW BUSINESS
5) Mailbox Standard – Irene Demeo submitted a revised Mailbox Standard and after
discussion Simon Bland made a motion to accept the standard as revised by the
board and send out with new mailbox numbers to those owners whose numbers are
in need of replacement. Joe Demeo seconded and the motion passed unamiously.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the meeting.
The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at
8:30 pm. The next Board of Directors meeting is the Annual Meeting and was scheduled for
February 17, 2009 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, December 16 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Simon Bland
Peg Porter Bill Hall
Bill Young Joe Demeo
Sharon Schaper
Fair/Way Management
A quorum was established.
Doug Lawhorn and Joe Jenne were absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the November 18, 2008 meeting to the Board for review. Peg
Porter made a motion to approve the minutes. The motion was seconded by Bill Hall and passed
unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this meeting.
REPORTS
102) President – There was no report at this time.
103) Treasurer – Tom Dillon presented the association financial reports. The subject of
Bad Debt/Contingency line item was discussed and tabled for future discussion. Joe
Demeo motion to accept the financial report. The motion was seconded by Sharon
Schaper and passed unanimously.
104) Association Manager- Tom Dillon presented a management report on the
following topics:
Assessment Notices – Mailed December 3, 2008.
Annual Meeting Notice – Mailed December 16, 2008.
Holiday Decorations – Installed November 24, 2008.
Web Site – Minutes have been updated. Management is continuing to remove HTML
code from display.
FPL – Management is continuing to request that FPL trim trees near light pole and
repair non functioning lamps.
Storm Drains – Management will inspect drains to determine if further action is
required.
Covenants – Inspection was conducted on 12/11/08.
Lighting – Timer for entrance replaced with photo control. Panel near irrigation pump
needs to be replaced. Management directed to obtain multiple bids for this work.
Concrete Repair – Management is in the process of obtaining bids to repair
sidewalks on Arlington and Newbury.
105) Architectural Review Committee – Cami Hester presented the report from the
ARC committee hearing conducted on December 16, 2008. One appeal was brought
before the board. The Ropers of 3232 Windsor Estates Dr. requested an extension of
their cure date. After some discussion Peg Porter moved that the cure date be
extended to November 26, 2008. Joe Demeo seconded and the motion passed
unanimously with Simon Bland abstaining. There were 3 ARC approvals brought
before the committee and all three were approved. Cami Hester presented a request
from the ARC to clarify the area within tree rings needing to be free of weeds and
grass. After some discussion, the issue was determined to be covered within the
landscaping standard and Simon Bland made a motion to deny the request of the
ARC. Bill Hall seconded and the motion passed with Bill Young opposed.
106) Maintenance Committee – Simon Bland requested that the irrigation pump
housing be locked. Mr. Bland reported that the light just to the West of 7-11 has been
out for three weeks. Management will investigate and repair.
107) Landscaping Committee – Peg Porter reported that she has been in contact with
David‟s Tree Service and they are scheduled to begin tree trimming soon. Expected
cost of service is $1,340.00. Joe Demeo made a motion to approve not more than
$1,340.00 for tree trimming. Simon Bland seconded and motion passed unanimously.
Mrs. Porter reported that Tru Green is scheduled to service the entrance area soon.
108) North Melbourne Homeowners Alliance – There was no report from this
committee.
109) Common Area Enhancement Committee – There was no report from this
committee.
OLD BUSINESS
4) Covenant Notification Procedure – Joe Demeo presented the final draft of the
Covenant Violation Procedure. The procedure has been submitted to management
and is currently in place.
5) Miscellaneous – There was no miscellaneous old business.
NEW BUSINESS
6) Amendment Summary Review – Peg Porter presented a summary of the proposed
amendment changes for the 2009 annual meeting. Joe Demeo made a motion to
remove the amendment change regarding boat parking. Peg Proter seconded and
the motion failed to pass 2 to 5.
The board requested that management use one sheet of paper; preferably blue, to
list all issues and board members to be voted on.
Sharon Schaper made a motion to remove the proposed change of the by-laws
regarding liability of the homeowner. The motion was seconded by Bill Hall and
passed unanimously.
7) Miscellaneous – A brief discussion of the Pineda Causeway construction took place.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the meeting.
The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at
8:30 pm. The next Board of Directors meeting was scheduled for January 20, 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, November 18, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Simon Bland
Peg Porter Doug Lawhorn
Bill Hall Bill Young
Joe Jenne Joe Demeo
Fair/Way Management
A quorum was established.
Sharon Schaper was absent.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the October 21, 2008 meeting to the Board for review. Bill Hall
stated that Newbury (Reports, Item 3) was misspelled. Doug Lawhorn stated that present (New
Business, Item 1) should be changed to presented. Bill Hall made a motion to approve the
minutes as amended. The motion was seconded by Peg Porter. Motion passed unanimously
with Bill Young, Joe Demeo and Joe Jenne abstaining.
GUEST SPEAKER
There were no guest speakers present at this meeting.
RESIDENT PARTICIPATION
There was no resident participation at this meeting.
REPORTS
110) President – There was no report at this time.
111) Treasurer – Doug Lawhorn presented the Financial Report for period ending October
31, 2008. Doug indicated that $9000.00 of the current operating balance will be used
to pay the remainder of the contract for the court resurfacing. Doug reported that the
CD that had recently expired had been renewed for 1 year at 4.5% interest. Cami
Hester inquired as the status of any outstanding invoices. Doug replied that Mallard
was not consistent with their billing and that we have not paid the church for the room
rental is some time. Cami requested that management investigate when the last
payment made was and to make the necessary payments to bring the association
current. Joe Demeo made a motion to approve the financial report as presented. The
motion was seconded by Simon Bland and passed unanimously.
112) Association Manager- Eric Byrd presented a management report on the following
topics:
Court Resurfacing - Continues as planned.
Pedestrian Gate Repair – To receive estimates for American Fence. At this time
Doug Lawhorn asks the board if repairing the gate was necessary. After discussion
Doug made a motion to leave the gate off and just repair the fence section. Bill Young
seconded and the motion was defeated 3-5. After further discussion, Cami Hester
made a motion the have the gate, damaged fence section and post removed. Bill
Yong seconded and the motion was defeated 3-5. After further discussion, Joe
Demeo moved that the damaged fence be repaired and the gate rehung at a cost not
to exceed $250.00. Simon Bland seconded and the motion passed 7-1.
Grass Carp – Mallard Services has reapplied for a permit to restock the grass carp in
both lakes.
Web Site – Updates have been made. Simon Bland indicated to management that
there were still formatting issues with the display of the minutes.
FPL – Management is continuing to request that FPL trim trees near light pole and
repair non functioning lamps.
Storm Drains – Management presented an estimate of $700.00 per day minimum
from A.G.C. to clean out the storm drains. Joe Demeo requested that management
have their maintenance personnel visually inspect the drains to see if further actions
are required.
Gate Remote Inventory- Currently stands at 7.
Covenants – Inspection was conducted on 11/13/08.
Irrigation – Repairs are complete.
Trash Sweep – Conducted on 11/14/08. Cami Hester requested that trash sweeps
are done regularly. Peg Porter stated that the lawn service was to remove trash and
that she would follow up with them.
Rebar – Rebar was removed from Windsor Estates Dr.
113) Architectural Review Committee – Cami Hester presented the report from the
ARC committee hearing conducted on November 18, 2008. One appeal was brought
before the board. The Ropers of 3232 Windsor Estates Dr. requested an extension of
their cure date. After some discussion Peg Porter moved that the cure date be
extended to November 26, 2008. Joe Demeo seconded and the motion passed
unanimously with Simon Bland abstaining. There were 3 ARC approvals brought
before the committee and all three were approved.
114) Maintenance Committee – There was no report from the committee. Peg Porter
reported that she was in communication with management to adjust the shield on the
flag light and move the sign lights to better illuminate the entrance signs. Peg
requested that management have the top of the lamp post near the tennis courts
painted.
115) Landscaping Committee – Peg Porter reported that the landscaping work is to
continue on November 19. Bill Young inquired as to the frequency of the bush
hogging on the south side of the property and Peg responded that it is scheduled to be
done quarterly and has not been done completely since T.S. Fay flooded the area.
Peg presented the board with the idea of replacing many of the shrubs along the south
side of the entrance with fencing in the coming year.
116) North Melbourne Homeowners Alliance – There was no report from this
committee.
117) Common Area Enhancement Committee – There was no report from this
committee.
OLD BUSINESS
6) Tennis Court / Basketball Court Resealing – Management reported that the
resurfacing was continuing as planned. Simon Bland requested that management
visit the site and discuss the current look of the courts and relay that if this is the final
coat, it is unacceptable.
7) Miscellaneous – There was no miscellaneous old business.
NEW BUSINESS
8) 2009 Budget – Doug Lawhorn presented the 2009 Budget for adoption. After brief
discussion Peg Porter made a motion to adopt the 2009 Budget as presented.
Simon Bland seconded and motion passed unanimously.
9) Covenant Notification Procedure – Joe Demeo presented the board with the current
violation notification and fining procedure and recommended changes to the
procedure. After discussion, the issue was sent back to Joe Demeo for rewording of
the letters. Joe Demeo made a motion that the current process includes sending an
invoice marked “Due on receipt” and indicating fines accrued, to those homeowners
who have been fined for covenants violation.
10) Annual Meeting Package – Cami Hester presented the current annual meeting
package and opened the discussion by requesting ideas to achieve greater response
from the members. The posting of a reminder sign, a drawing for all that return a
poxy and a summary of all the proposed amendments to the covenants were
discussed. Management indicated that they would have to check the legality of
offering a drawing as incentive to return a proxy. Peg Porter was tasked with
providing a summary of the amendments. Management will review the current
process and look for ways to simplify the process.
11) Miscellaneous – There was no miscellaneous business.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Cami Hester made a motion to adjourn the meeting.
The motion was seconded by Bill Young and passed unanimously. The meeting was adjourned
at 9:00 pm. The next Board of Directors meeting was scheduled for December 16, 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, October 21, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Simon Bland
Peg Porter Doug Lawhorn
Bill Hall Fair/Way Management
A quorum was established.
Sharon Schaper arrived after quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the September 18, 2008 meeting to the Board for review. Bill
Hall made a motion to approve the minutes. The motion was seconded by Peg Porter and
passed unanimously.
GUEST SPEAKER
There were no guest speakers present at this meeting.
RESIDENT PARTICIPATION
There was no resident participation at this meeting.
REPORTS
118) President – There was no report at this time.
119) Treasurer – Doug Lawhorn presented the Financial Report for period ending
September 30, 2008. Simon Bland made a motion to approve the financial report as
presented. The motion was seconded by Bill Hall and passed unanimously.
120) Association Manager- Tom Dillon reported that he had recently met with Mallard
Lake Services to address the scum and torpedo grass. A bid was obtained from
ECOR to maintain lakes and was considerably higher. Mallard was requested to
review grass carp permit and restock Arlington and Newbury Lakes. Management has
contacted FPL regarding tree trimming. Three companies have been contacted
regarding the inspection of the storm drains.
121) Architectural Review Committee – Bill Hall presented proposed wording of the
Hurricane Standard that was submitted for approval by the ARC. Removing the word
“frame” from section 4. Simon Bland recommended that the words “window frame” be
removed from section 4. Sharon Schaper made a motion that the Hurricane Standard
be amended to strike the words “window frame” from section 4. Bill Hall seconded
and motion passed unanimously. Bill Hall reported that 3 ARC requests were
submitted. 2 were approved and 1 was denied.
122) Maintenance Committee – There was no report from the committee. Bill Hall
reported that the metal bar still needs to be removed from the bushes near the
entrance to 7-11. Mr. Hall requested that 7-11 be contacted to straighten their stop
sign and trim bushes on the walkway.
123) Landscaping Committee – Peg Porter reported that the palm trees were
scheduled to be trimmed. Cami Hester requested that they be done prior to tennis
court being resurfaced. Irene Demao has been added to the Landscape Committee.
124) North Melbourne Homeowners Alliance – There was no report from this
committee.
125) Common Area Enhancement Committee – There was no report from this
committee.
OLD BUSINESS
8) Tennis Court / Basketball Court Resealing – Cami Hester reported that work is
scheduled to commence on Nov. 10. Prior to that she requested that management
plan to barricade the area to restrict public access and make arrangements to have
the sprinklers turned off. Mrs. Hester will contact the homeowner behind the courts in
regards to using their water for the resurfacing and reimbursing them $50.00 for said
water. It was agreed at this time to paint the tennis court net posts green. Simon
Bland requested a projected end date be set by the contractor.
9) Miscellaneous – Cami Hester noted that the Board was going to compile a list of
amendments for the Annual Meeting package and requested that they start thinking
about them for the next meeting.
NEW BUSINESS
12) 2009 Budget – Doug Lawhorn presented the proposed 2009 budget. In an effort to
maintain a balanced budget, Tom Dillon waived the proposed increase in
management fees and Simon Bland recommend removing the monies for
professional accounting services and reducing the amount for professional legal
services. After discussion, Sharon Schaper made a motion to adopt the proposed
2009 budget as amended. The motion was seconded by Bill Hall and passed
unanimously.
13) Simon Bland to replace Doug Lawhorn – Simon Bland will work with Doug Lawhorn
over the next few weeks and will take over the financial duties. Cami Hester thanked
Doug Lawhorn for his work with association over the years.
14) Community Garage Sale – The next community garage sale will be held on
November 8, 2008. Notice to go out with the maintenance letter. Simon Bland
requested that the directions on the web site be corrected as soon as possible.
15) Miscellaneous – Cami Hester requested that the web site be updated, especially the
minutes, as soon as possible.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the meeting.
The motion was seconded by Sharon Schaper and passed unanimously. The meeting was
adjourned at 8:15 pm. The next Board of Directors meeting was scheduled for November 18,
2008 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Eric Byrd
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, September 16, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Bill Young
Simon Bland Sharon Schaper
Peg Porter Joe Jenne
Doug Lawhorn Joe DeMeo
Bill Hall Fair/Way Management
A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the August 26, 2008 meeting to the Board for review. A
revision was made to the Common Area Enhancement Committee to include the Post and
Backboard replacement in the motion. Peg Porter made a motion to approve the minutes as
amended. Them motion was seconded by Bill Young and passed with Sharon Schaper
abstaining.
GUEST SPEAKER
Les Rostosky of PISCFL was present to address questions/concerns regarding the proposal he
submitted for the installation of video surveillance equipment at the entrance. It was explained
that his proposal included 7 cameras and 2 DVR‟s, which could capture images from the
entrance/exit gates to the basketball courts. Joe DeMeo questioned how the recording was done.
Mr. Rostosky stated that the cameras could be set to go on with motion so as not to continually
record on the DVR. After further discussion, it was decided that a few of the Board members
would get together to discuss the proposal and look into this further. Cami Hester thanked Mr.
Rostosky for his presentation and excused him from the meeting.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
126) President – Cami Hester presented an article from the newspaper regarding the
issue of political signs in deed restricted communities and noted that the Board of
Directors position was reiterated in the article.
127) Treasurer – Doug Lawhorn presented the Financial Report for period ending August
31, 2008. Joe DeMeo made a motion to approve the financial report as presented.
The motion was seconded by Bill Hall and passed unanimously.
128) Association Manager- LeTisha Labbate reported that the sign posts have been
painted and the caps on the wall have been cleaned. Mrs. Labbate also noted that
she spoke to the County and the easement that was discussed at last months meeting
deals with the cut out for 7/11 and not the area by the front gate. Mrs. Labbate went
on to state that according to the County, Windsor Estates owns 50 feet from the center
of the roadway on either side.
129) Architectural Review Committee – Sharon Schaper stated that there was
discussion amongst the ARC on the wording of the Hurricane Standard with regard to
“Window Frame Trim”. Mrs. Schaper stated that the ARC would be rewording the
standard and then present to the Board for approval at the next meeting.
130) Landscaping Committee – Peg Porter stated that the bushhogging at the front
entrance would be done once the area dries up. Mrs. Porter also noted that she
would talk to the contractor about cutting the Oleanders as was mentioned during the
ARC meeting.
131) North Melbourne Homeowners Alliance – There was nothing to report at this
time.
132) Common Area Enhancement Committee – Joe Jenne stated that he had
received three bids for the tennis/basketball court project and questioned as to what
the Board would like to do. Mr. Jenne also noted that he believed the Association
could cut the existing pole to just below ground level and then concrete over it which
would save some expense. The new pole would then be installed behind the current
location. Doug Lawhorn presented the financial position with regard to this project to
the Board. It was noted that there was approximately $14,800 that could be used to
cover the expense of the resurfacing of both the tennis and basketball courts as well
as the installation of the new basketball equipment. Joe Jenne stated that he would
like to make sure that the concrete base won‟t interfere with the new post prior to
proceeding. Bill Young questioned the wind velocity of the backboards. Joe Jenne
stated that he would check on this and report back to the Board. With no further
discussion, Bill Hall made a motion to accept the bid from Fast Dry for the resurfacing
of the tennis and basketball courts as well as the removal and installation of the new
posts and backboards. The motion was seconded by Simon Bland and passed
unanimously. Joe Jenne also noted that the metal flange on the gate to the tennis
courts is almost broken off and questioned why the tennis courts need to be locked.
After some discussion, the consensus of the Board was to keep the tennis court gate
locked. Cami Hester stated that they could potentially use the money that might be
saved from the removal of the basketball poles to pay for a new gate.
OLD BUSINESS
10) Tennis Court / Basketball Court Resealing – This was discussed previously in the
meeting.
11) Miscellaneous – Cami Hester noted that the Board was going to compile a list of
amendments for the Annual Meeting package and requested that they start thinking
about them for the next meeting.
NEW BUSINESS
16) Security Cameras – This item will be revisited once the call box enclosure is built.
17) Miscellaneous –
a. It was noted that the trees around the FP&L poles need to be trimmed
throughout the community.
b. Joe DeMeo stated that he has noticed several homes with Hurricane shutters
up and suggested that this be monitored. Cami Hester stated that this could
be included in the community maintenance letter that is being mailed to the
owners.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The
motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at
9:00 pm. The next Board of Directors meeting was scheduled for October 21, 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, August 26, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Simon Bland
Peg Porter Joe Jenne
Doug Lawhorn Joe DeMeo
Bill Hall Fair/Way Management
A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the August 26, 2008 meeting to the Board for review. A
revision was made to the Association Manager report to include the word “house” after pump.
Peg Porter made a motion to approve the minutes as amended. Them motion was seconded by
Simon Bland and passed unanimously.
RESIDENT PARTICIPATION
1) John Crosby of 6001 Newbury was present to address the Board regarding the
approved fencing in the community. Mr. Crosby provided reasons why he believed
that lattice screening should be approved around A/C Units. It was explained that the
declaration would have to be changed in order to allow this type of material to be
used. After further discussion, Mr. Crosby volunteered to draft the wording for a
st
possible amendment by October 21 .
2) Bob Seitz of 3215 Helmsdale was present and questioned whether anyone had any
information regarding cracks in the stucco from the Mercedes home model. Mr. Seitz
also questioned whether street parking was allowed. LeTisha Labbate explained that
street parking is not prohibited in the community. After further discussion, Joe Jenne
suggested that a list of possible amendments be compiled for review.
REPORTS
133) President – Cami Hester stated that she is happy to see how well the drainage
system did after Tropical Storm Faye blew through. Joe Jenne stated that the drains
probably have sand in them at this point. After some discussion, LeTisha Labbate
was directed to contact Bill Kennedy from Platinum Coast to see who cleaned them
out approximately 8 years ago.
134) Treasurer – Doug Lawhorn presented the Financial Report for period ending July 31,
2008. Simon Bland questioned the repairs and maintenance item @140% of Budget.
Doug Lawhorn stated that he would be transferring money from some of the reserve
items back into the operating account to make up for the large ticket items at the end
of the year. Peg Porter made a motion to approve the financial report as presented.
The motion was seconded by Bill Hall and passed unanimously.
135) Association Manager- LeTisha Labbate reported on the various action items from
last month‟s list. Joe Jenne requested authorization to move forward with the repair to
the concrete at the tennis courts. Simon Bland made a motion to allow $350 for the
repair. The motion was seconded by Bill Hall and passed unanimously.
136) Architectural Review Committee - Cami Hester presented the revision to the
fence standard to the Board for review. Simon Bland stated that he doesn‟t agree with
a specific distributor being named in the standard. Joe DeMeo stated that he was in
agreement with this remark. After some discussion, Bill Hall made a motion to accept
the standard as revised without including the name of the distributor. The motion was
seconded by Peg Porter and passed with a vote of 4 to 2 with Bill Young and Simon
Bland opposed. Mrs. Hester also presented a color to the Board that the ARC would
like to have included in the approved color book. Joe Jenne made a motion to
approve the color for inclusion in the approved color book. The motion was seconded
by Bill Young and passed with a vote of 5 – 2 with Doug Lawhorn and Peg Porter
opposed.
137) Maintenance Committee – There was nothing to report at this time.
138) Landscaping Committee – Peg Porter presented a detailed landscaping report for
the past two months to the Board. Mrs. Porter also mentioned that the crew had come
in after TS Faye to do cleanup prior to being called.
139) North Melbourne Homeowners Alliance – There was nothing to report at this
time.
140) Common Area Enhancement Committee – Joe Jenne requested direction from
the Board as to how they wish to proceed with regard to the entrance enhancements.
Mr. Jenne questioned whether brick should be used or stucco. Cami Hester
questioned where we are with the tennis court and basketball court resurfacing.
LeTisha Labbate presented the bids for both items to the Board for review. After
further discussion, Joe DeMeo made a motion to allocate up to $4,500 out of the 2008
operating budget plus $8,000 from the reserve for the resurfacing of the tennis and
basketball courts. The motion was seconded by Simon Bland and passed
unanimously.
OLD BUSINESS
12) Tennis Court / Basketball Court Resealing – This was discussed previously in the
meeting.
NEW BUSINESS
18) Miscellaneous –
a. Landscaping in the common area – Joe DeMeo suggested putting an article
in the newsletter explaining that homeowners should remove any plantings
they might have in the common areas as the ARC will be following up with
violations.
b. Easement clarification – Joe DeMeo presented easement information to the
Board and requested clarification. LeTisha Labbate was directed to contact
the County to see what she could find out.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Bill Hall made a motion to adjourn the meeting. The
motion was seconded by Simon Bland and passed unanimously. The meeting was adjourned at
9:00 pm. The next Board of Directors meeting was scheduled for September 16, 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, July 15, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATION OF QUORUM
Present were board members: Cami Hester Bill Young
Simon Bland Sharon Schaper
Peg Porter Joe Jenne
Doug Lawhorn Fair/Way Management
A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the June 17, 2008 meeting to the Board for review. Simon
Bland made a motion to approve the minutes as presented. Them motion was seconded by Peg
Porter and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation.
REPORTS
141) President - Discussion on developing guiding principles for the Board and ARC –
Joe Jenne presented a vision statement to the Board and ARC members present and
requested their input. Mr. Jenne explained that as the Board and ARC members
change year to year, there should be some sort of common goal that they all work
towards. After some discussion, it was decided that this would be developed during a
workshop at a later date and represented to the members for review.
142) Treasurer – Doug Lawhorn presented the Financial Report for period ending
June 30, 2008. Cami Hester noted that she was glad to see that the check register
was incorporated into the financial report for all to view and thanked Mr. Lawhorn for
doing so. With no changes to be made, Joe Jenne made a motion to approve the
financial report as presented. The motion was seconded by Sharon Schaper and
passed unanimously.
143) Association Manager- LeTisha Labbate stated that the irrigation pump house was
replaced as directed. Mrs. Labbate also presented the landscaping contract to the
Board for approval. It was noted that the renewal came in at $1275, however the
increase was within the approved budget for 2008. It was explained that the increase
is due to the increase in fuel as well as the maintenance of the hedge beside the play
area which has been maintained however that was not part of the original contract.
After some discussion, Simon Bland made a motion to approve the contract as
presented. The motion was seconded by Doug Lawhorn and passed unanimously.
144) Architectural Review Committee- LeTisha Labbate stated that the hearing
committee met on 19 properties and voted to fine them $50/day up to $1,000 in
aggregate should they not come into compliance within the allotted timeframe. It was
also reported that an appeal was received from 5827 Newbury Circle regarding his
violation for having two sheds on the property. The appeal was read to the Board and
after some discussion, Peg Porter made a motion to deny the appeal based on
Section 8 of the covenants. The motion was seconded by Sharon Schaper and
passed unanimously. Lastly, a revision to the Hurricane Standard was presented to
the Board for review. It was explained that a request was submitted for Colonial Style
Shutters, however at this time they are not an approved shutter style for the
community. Peg Porter made a motion to approve the revised Hurricane Standard as
presented. The motion was seconded by Joe Jenne and passed unanimously.
145) Maintenance Committee – The following action items were discussed:
o Obtain prices for Plexiglas basketball backboards and new poles
o Sidewalk raised by tennis courts – need price for repair
o Look into re-pitching the courts so they do not hold water
o Obtain price for painting the tennis court enclosure
o Repair fence on tennis court by keypad
o Plant sod at base of sign pole by speed bump and paint base of pole
o Contact gate contractor regarding the exit gate leaning
146) Landscaping Committee – LeTisha Labbate reported that the palm trees are on
the schedule to be trimmed at the entrance as the have been in the past
147) North Melbourne Homeowners Alliance – Bill Young asked if there was anyone
who could attend the meeting this month in his absence. Mr. Young also noted that
the supply duct is coming through State Road 520 in Cocoa, so the water pressure
should be increasing in October 2009.
OLD BUSINESS
13) Call Box Replacement – LeTisha Labbate reported that the call box was delivered,
however the software was not able to be downloaded from the existing box to the
new one. Mrs. Labbate stated that she would be sending out a letter to the
homeowners requesting that they provide their information by the end of July so that
she would have time to input them into the system.
14) Tennis Court / Basketball Court Resealing – LeTisha Labbate stated that Nidy Courts
and Varsity Courts have been contacted to submit a bid for resurfacing the courts.
Joe Jenne suggested that the Board look into replacing the basketball goals, as
previously discussed, now prior to the work being done. Mrs. Labbate stated that she
would forward her findings to the Board for review.
NEW BUSINESS
1) Front Entrance Makeover – Peg Porter stated that she has talked to Ray Wetzel and
he stated that he had a source for "old Chicago" and if he got a sample he would let
me know. Simon Bland suggested that he may be able to find them in Miami as he
has passed by a distributor on occasion who advertised the Old Chicago style brick.
After some discussion, Mr. Bland stated that he will look for the name of the
distributor the next time he is down that way.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Simon Bland and passed unanimously. The meeting was
adjourned at 9:00 pm. The next Board of Directors meeting was scheduled for August 19, 2008
at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
Windsor Estates Homeowners Association, Inc.
PO Box 410263
Melbourne, FL 32941-0263
BOARD OF DIRECTORS MEETING
Minutes
Tuesday, June 17, 2008
CALL TO ORDER
Cami Hester (President) called the meeting to order at 7:00 pm on the above-mentioned date at
Faith Fellowship Church, Melbourne, Florida.
DETERMINATIN OF QUORUM
Present were board members: Cami Hester Bill Young
Joe DeMeo Simon Bland
Bill Hall Sharon Schaper
Peg Porter
Joe Jenne (arrived at 7:40 pm)
Doug Lawhorn
A quorum was established.
NOTICE
Notice of this meeting was accomplished in accordance with bylaw and statutory requirements.
Notice was posted seven (7) days in advance at the front entrance of the property.
READING AND APPROVAL OF MINUTES
The minutes were presented from the May 20, 2008 meeting to the Board for review. The only
change noted is paragraph #4. It should read “equal to” instead of “equal too”. Bill Hall made a
motion to approve with the change, Joe DeMeo seconded the motion. The motion passed 6 – 2
with Cami Hester and Doug Lawhorn abstaining.
RESIDENT PARTICIPATION
There was no resident participation.
REPORTS
148) President – There is no report at this time.
149) Treasurer – Doug Lawhorn presented the Financial Report for period ending May
2008 to the Board for review.
o Peg Porter questioned the amount reported under
Landscaping/Annuals/Mulch. Doug Lawhorn provided the check report for
Mrs. Porter to see if the expenses are categorized correctly. Mrs. Porter
pointed out that the money paid to Tru Green needs to moved under Pest
Control. After further discussion it was decided to change the account name
from “Pest Control” to “Grounds Treatment” so as to clarify the expense.
o Mr. Lawhorn reported he had obtained two CD‟s at Colonial Bank in the
amount of $45,000 each. One CD is for six months, the other for one year.
As of June 10, 2008 we had already accrued $244 in interest.
o On the net worth page of the Financial Report, the line that reads Windsor
Estates CD‟s needs to be removed as the amount of $90,000 is already
reflected in the Windsor Estate HOA Restricted line. This line will be renamed
Windsor Estates HOA Restricted/CD‟s to avoid confusion. The total Cash and
Bank amount will be adjusted.
o Four homeowners have not paid their annual dues. This matter is being
handled by the management company.
o Simon Bland questioned the bounced check fee. The management company
will need to inform the Board in regard to this item.
o Joe DeMeo made a motion to approve the financial report with the above
mentioned changes. The motion was seconded by Bill Young and passed
unanimously.
150) Association Manager- LeTisha Labbate was unable to attend this meeting.
151) Architectural Review Committee- Joe DeMeo stated that the ARC has sent a
color request to the Board for possible approval and addition to the color book. After
review and discussion, Joe DeMeo made a motion to add to our existing color book
the color "Clay Beige", from Color Wheel, as an approved unique home body color
with no variations in shade. Sharon Schaper seconded the motion and it passed
unanimously. Joe DeMeo then made a motion to approve the previously denied ARC
request for 6177 Arlington Circle for the newly approved “Clay Beige” as the body
color, “Bark Mulch” for the front door color (as an equivalent to “Sand Trap” sw6006)
and Swiss Coffee 1240 for the trim and columns (as an equivalent to “Pure White”
sw7005). Simon Bland seconded the motion and it passed 8-1 with Sharon Schaper
abstaining.
152) Maintenance Committee – There is no report at this time.
153) Landscaping Committee – Peg Porter reported that she had been taking buckets
of water out to the plants in the entrance area due to our lack of rain. Mrs. Porter said
that the palms would be fertilized next Wednesday. Cami Hester questioned when the
palm trees at the entrance would be booted again. Direction was given to ask the
management company.
154) North Melbourne Homeowners Alliance – There was no meeting. Doug Lawhorn
asked Bill Young to question the City of Cocoa Water Department in regard to our
poor water pressure in the neighborhood.
OLD BUSINESS
15) Call Box Replacement - The call box needs to be addressed by the management
company as soon as possible.
16) Play Area Canopy/Tree - After discussion of available trees and canopy ideas, a
decision was made to no longer address this issue. The tree replacement is very
expensive and the board feels the canopy would only be vandalized.
NEW BUSINESS
1) Simon Bland brought up the issue of vandalism that keeps occurring at the
pedestrian gate area and suggested that we move forward with a plan to
renovate/update the front gate area. Joe Jenne has volunteered to create a
comprehensive plan for improvement which he will present at the July meeting.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the meeting.
The motion was seconded by Bill Hall and passed unanimously. The meeting was adjourned at
th
8:27 pm. The next Board of Directors meeting was scheduled for July 15 , 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Cami Hester
President, Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, May 20, 2008
DATE: May 20, 2008
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Young Simon Bland
Joe DeMeo Joe Jenne
Bill Hall Sharon Schaper
Fair/Way Management
CALL TO ORDER
Bill Young, (Vice President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
5 out of 9 Board members. Cami Hester, Peg Porter, and Doug Lawhorn were absent.
Sharon Schaper arrived later.
READING AND APPROVAL OF MINUTES
The minutes from the April 15, 2008 meeting were presented to the Board for review.
Joe DeMeo made a motion to approve the minutes as amended. The motion was
seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
1) Steve Townsend was present regarding the violation letter he received with regard to
the shed he installed on his property. Mr. Townsend gave the background of his
request, and stated that the color of the roof had changed as well as the look since
he last looked into purchasing it. Joe DeMeo stated that the approval was given with
the condition that the shed conforms to the approved shed standard. Mr. Townsend
stated that the fence isn‟t a full 6‟ so it may appear to be larger than it is. Mr.
Townsend also presented pictures of other sheds in the neighborhood and
questioned what measures were being done to bring those into compliance. Simon
Bland added that the Board revised the standard to incorporate his original request
with regard to the location of the shed. LeTisha Labbate noted that the other sheds
were being addressed as well. Joe DeMeo made a motion to deny the appeal. The
motion was seconded by Simon Bland. Joe Jenne questioned whether there was
anything the Board could consider in order to assist in helping him come into
compliance. Mr. Townsend stated that he thought he would be in compliance with
the existing sheds that he had presented earlier in the pictures. With no further
discussion, the motion passed unanimously.
REPORTS
1) President – There was no report at this time.
2) Treasurer – LeTisha Labbate presented the Financial Report for the period ending
April 30 to the Board for review. Bill Hall made a motion to approve the financial report
as presented. The motion was seconded by Joe Jenne and passed unanimously
3) Association Manager – LeTisha Labbate stated that Electronic Access would be out
on Friday to take a look at the pad that the operator is on. Simon Bland suggested
repouring the slab to make it larger. Mrs. Labbate stated that she would relay this to the
contractor.
4) Architectural Review Committee – Bill Young stated that the ARC had a discussion
regarding the word “equivalent” as used in the paint standard with the outcome being that
equivalent means equal to for the purpose of color approval.
5) Maintenance Committee – LeTisha Labbate stated that she had received some
complaints regarding the placement of the slide as it is absorbing the heat throughout the
day. The slide is not able to be relocated, however Play Lofts can erect a canopy over
the slide for $475.00. After further discussion, Management was directed to look into
purchasing a large shade tree to be planted in that area. It was also noted that the pump
housing is rotting and needs to be replaced. Joe Jenne made a motion to allow
management to purchase a pump house at a price not to exceed $1,000 and to have this
money come from capital expenditures. The motion was seconded by Joe DeMeo and
passed unanimously. Discussion ensued with regard to people driving onto the grass at
the parking lot in order to avoid driving over the speed bump. Pictures of the dead areas
were presented to the Board for review. Simon Bland made a motion to move the speed
limit post to the corner of the speed bump and purchase a new no parking sign to hang
on it as well. The motion was seconded by Joe DeMeo. Joe Jenne suggested taping the
post off for a while to give drivers a heads up that it was there. With no further
discussion, the motion passed unanimously.
6) Landscaping Committee – LeTisha Labbate stated that the low lying bushes in the
front were planted in order to save on the replacement of annuals. The bushes will grow
up to the top of the wall and have color all year round. LeTisha Labbate was also
directed to look into the next scheduled mulch application at the entrance.
7) North Melbourne Homeowners Alliance – There was no report at this time.
OLD BUSINESS
1) Call Box Replacement - LeTisha Labbate stated that the callbox was ordered and
should arrive in two to four weeks.
2) Fence Standard – LeTisha Labbate stated that this was placed on the agenda to
ratify the decision of the Board that the fence standard would not be amended at this
time.
NEW BUSINESS
1) Pineda Extension – Bill Young stated that he has talked to Devin Swanson from
Brevard County regarding the project and was told that the railroad to Wickham Road
section was set to be completed in November 2009. It would then be another two
years before it reaches I-95. After some discussion, Bill Young was requested to
obtain in writing confirmation that the light at the entrance would not be removed.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Joe Jenne made a motion to adjourn the
meeting. The motion was seconded by Sharon Schaper and passed unanimously. The
meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled
th
for June 17 , 2008 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, April 15, 2008
DATE: April 15, 2008
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Joe DeMeo
Sharon Schaper Doug Lawhorn
Joe Jenne Bill Hall
Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 9 Board members. Bill Young was absent.
READING AND APPROVAL OF MINUTES
The minutes from the March 18, 2008 meeting were presented to the Board for review. A
change was noted with regard to the meeting time under the ARC report. Joe DeMeo
made a motion to approve the minutes as amended. The motion was seconded by
Simon Bland and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1) President – There was no report at this time.
2) Treasurer – Doug Lawhorn presented the Financial Report for the period ending
March 31, 2008 to the Board for review. Cami Hester questioned the CD that was to be
purchased. Mr. Lawhorn stated that he is still investigating this. After further discussion,
Joe DeMeo made a motion to purchase a $50,000 CD at 6 months and a $50,000 CD at
12 months. The motion was seconded by Simon Bland and passed unanimously.
Simon Bland questioned the gate repair overage. LeTisha Labbate stated that the
electrical work at the gate may have been included in this figure. Doug Lawhorn stated
that he would remove it from this category and put it into maintenance and repairs. With
no further questions, Sharon Schaper made a motion to approve the financial report as
amended. The motion was seconded by Bill Hall and passed unanimously.
3) Association Manager – LeTisha Labbate stated that Electronic Access would be out
on Friday to take a look at the pad that the operator is on. Simon Bland suggested
repouring the slab to make it larger. Mrs. Labbate stated that she would relay this to the
contractor.
4) Architectural Review Committee – LeTisha Labbate reported on the violation list for
the mailboxes. After some discussion, Joe DeMeo made a motion that the Association
purchase the mailbox numbers for the homeowners. The motion was seconded by
Simon Bland and passed unanimously. Peg Porter presented the proposed mailbox
standard to the Board for review. Simon Bland suggested stressing that there is no
charge for the numbers. Joe Jenne stated that he will reword the standard and email to
the Board for review. Mrs. Porter also stated that the ARC rotation for the summer was
as follows:
June Bill Young
July Joe DeMeo
August Simon Bland
5) Maintenance Committee – There was no report at this time.
6) Landscaping Committee – Peg Porter stated that TruGreen fertilized the common
area today. Joe Jenne mentioned that the swales needed to be mowed. LeTisha
Labbate agreed and noted that they are mowed quarterly and she would contact the
landscapers to get this on the schedule.
7) North Melbourne Homeowners Alliance – There was no report at this time.
OLD BUSINESS
3) Community Playset - LeTisha Labbate stated that the playset was installed and the
mulch was being delivered on Friday.
4) Shed Standard – Joe DeMeo questioned what would happen if there was no fence
on the property line to hide the shed. Bill Hall stated that you would not be able to
have a shed if the property adjoins another and is not fenced. Joe DeMeo stated
that he is also concerned with the construction of sheds because of the detail
required by the standard for the ARC to review. Discussion ensued as to whether a
fence would be necessary and it was decided that a fence standard would need to
be drafted and Simon Bland volunteered to do so. After further discussion, Simon
Bland made a motion to approve the shed standard as amended to include the word
windows in (if windows installed). The motion was seconded by Bill Hall and passed
with a vote of 6 to 1 with Joe DeMeo opposed.
NEW BUSINESS
1) Call Box Replacement – LeTisha Labbate presented information on the entry system
to the Board for review. Joe DeMeo made a motion to purchase the Infinity L500 with
the maximum labor and installation cost of $500 as long as it is compatible with the
current gate operators. The motion was seconded by Peg Porter and passed with a
vote of 6-1. Mrs. Labbate was directed to find out if there is a yelp siren on the new
call box for emergency vehicles as well as to make sure that the installation price
includes the reloading of the data base.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the
meeting. The motion was seconded by Bill Hall and passed unanimously. The meeting
was adjourned at 9:00 PM. The next Board of Directors meeting was scheduled for May
th
20 , 2008 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, March 18, 2008
DATE: March 18, 2008
TIME: 6:30 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Bill Young
Joe DeMeo Sharon Schaper
Doug Lawhorn Joe Jenne
Bill Hall Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 6:30 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
9 out of 9 Board members.
READING AND APPROVAL OF MINUTES
The minutes from the January 15, 2008 meeting were presented to the Board for review.
Simon Bland made a motion to approve the minutes as amended. The motion was
seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
Mr. Townsend of 5755 Newbury Circle was present to address the Board regarding the
denial of his shed. Mr. Townsend explained that the existing that the shed would be
placed on the existing pad behind the fence on the side of his property and would hardly,
if at all, be visible from the street. Cami Hester stated that they will be readdressing the
shed standard later in the meeting.
GUEST SPEAKERS
1) Richard Contreras was present to introduce himself to the Board and membership as
a School Board District 4 candidate. Mr. Contreras gave a background of his
qualifications and accomplishments and fielded questions as needed.
2) Gary Shiffrin was also present to introduce himself to the Board and membership as a
School Board District 4 candidate. Mr. Shiffrin gave a background of his qualifications
and accomplishments and fielded questions as needed.
Cami Hester thanked both candidates for attending.
REPORTS
1) President – There was no report at this time.
2) Treasurer – Doug Lawhorn presented the Financial Report for the period ending
February 29, 2008 to the Board for review. Mr. Lawhorn stated that he is investigating
purchasing a CD through the Space Coast Credit Union and will report back to the Board
with his findings. LeTisha Labbate stated that there were currently 6 homeowners
delinquent in paying their annual assessment. Joe Jenne brought up the removal of the
playset expenditure. After some discussion, Joe Jenne made a motion to approve the
financial report as presented. The motion was seconded by Peg Porter and passed with
Bill Hall abstaining.
3) Association Manager – This was deferred until later in the meeting.
4) Architectural Review Committee – LeTisha Labbate stated that the hearing committee
met on 7 properties and voted to fine them $50/day up to $1,000 in aggregate should
they not come into compliance within the allotted timeframe. Cami Hester stated that the
ARC agreed unanimously to do away with the pre-approval process in between meeting
dates that had been implemented as a courtesy to the homeowners. It was also noted
that the ARC meeting time has been increased again to one hour. Mrs. Hester noted that
the ARC has sent an application for construction up to the Board for review. It was noted
that the construction had begun prior to obtaining approval and the ARC requested that a
letter be sent to the homeowner implementing the fine as noted in the declaration for
unapproved construction. After further discussion, Sharon Schaper made a motion to not
fine the homeowner. The motion was seconded by Joe Jenne and passed with a vote of
6 to 2 with Peg Porter and Bill Young opposed. It was also noted that the Board
meetings were changed to 6:30 PM.
5) Maintenance Committee – There was no report at this time.
6) Landscaping Committee – Peg Porter stated that the trees along Arlington Lake have
been installed and she had applied root enhancer as directed by the nursery.
7) North Melbourne Homeowners Alliance – There was no report at this time.
OLD BUSINESS
5) Community Playset - LeTisha Labbate presented an additional proposal from
Playlofts of Melbourne to the Board for review. Several options were outlined and
after some discussion, Simon Bland made a motion to swap out the tic-tac-toe board
with a cargo net and approve the proposal as amended. The motion was seconded
by Bill Young and passed unanimously. LeTisha Labbate was directed to install play
mulch to safety standards once the playset was installed.
6) Amendment – LeTisha Labbate questioned whether the Board would like to pursue
the changing of the declaration with regard to hardwood trees at this time. After
further discussion, Simon Bland made a motion to carry on as the Board has been
since 2004 with regard to the hardwood trees and place it on the ballot again for next
year. The motion was seconded by Sharon Schaper and passed unanimously.
3) Miscellaneous – Simon Bland reported on the recent arrest in the playground area.
NEW BUSINESS
1) 6001 Newbury Circle – Joe DeMeo presented the history for the violation to the
Board for review. After some discussion, LeTisha Labbate was directed to contact
the owner regarding the property screening for the playset.
2) Mailboxes – Peg Porter presented the specifications for the proposed mailbox set to
the Board for review. Joe Jenne made a motion to approve the following as the
replacement set for the existing mailboxes:
SB33 Fluted Base @ $75
Fluted post @ $64
A3 Finial @ $17
DB21 Scroll Brace @ $65
The motion was seconded by Simon Bland and passed unanimously.
3) Shed Standard – Joe Jenne questioned the reason behind not allowing free standing
wood sheds in the community. It was explained that at the time the standard was
drafted, the only sheds that were allowed were the resin type. Mr. Jenne presented a
picture of a proposed shed to the Board for review. The question of placement was
discussed as well. After further discussion, the Board was directed to send in their
recommendations for the revisions to Fair/Way Management and once they were
collected, they would be sent via email to all members for voting.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the
meeting. The motion was seconded by Simon Bland and passed unanimously. The
meeting was adjourned at 9:10 PM. The next Board of Directors meeting was scheduled
th
for April 15 , 2008 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ORGANIZATIONAL MEETING
Tuesday, February 19, 2008
DATE: February 19, 2008
TIME: 7:40 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
CALL TO ORDER
The meeting was called to order at 7:40 PM.
APPOINTMENT OF OFFICERS
Doug Lawhorn made a motion to appoint Cami Hester as President. The motion was
seconded by Sharon Schaper and passed unanimously. Cami Hester accepted the
appointment.
Peg Porter made a motion to appoint Bill Young as Vice President. The motion was
seconded by Joe DeMeo and passed unanimously. Bill Young accepted to appointment.
Sharon Schaper made a motion to appoint Peg Porter as Secretary. The motion was
seconded by Bill Young and passed unanimously. Peg Porter accepted the
appointment.
Sharon Schaper made a motion to appoint Doug Lawhorn as Treasurer. The motion
was seconded by Cami Hester and passed unanimously. Doug Lawhorn accepted the
appointment.
The Officers listed above will have signing authority on both the operating account and
the reserve account at Wachovia Bank. Joe Jenne, Joe DeMeo, Simon Bland, Bill Hall
and Sharon Schaper will serve as directors.
ADJOURNMENT
With no further business to come before the board, the meeting was adjourned at 7:50
PM.
Respectfully Submitted,
LeTisha Labbate
Fair/Way Management of Brevard, Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, January 15, 2008
DATE: January 15, 2008
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Bill Young
Joe DeMeo Sharon Schaper
Doug Lawhorn Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
7 out of 8 Board members. Joe Jenne was absent.
READING AND APPROVAL OF MINUTES
th
The minutes from the November 20 , 2007 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as amended. The motion was
seconded by Bill Young and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1) President – There was no report at this time.
2) Treasurer – The Financial Report was presented to the Board for review. Peg Porter
made a motion to approve the financial report as presented. The motion was seconded
by Bill Young and passed unanimously.
3) Association Manager – LeTisha Labbate stated that she had contacted Rimer Electric
and the tape used was black/white tape from Securitech in Cocoa Beach. Management
also reported that she had met with FP&L on property after the last meeting to discuss
installing a pole light in the cul-de-sac of Sheffield Place and is still waiting for pricing. In
the meantime, however, a work order was put in to increase the wattage on the pole light
that is already there and the homeowners have been notified to trim the tree branches
away from the fixture
4) Architectural Review Committee – There was no report at this time.
5) Maintenance Committee – LeTisha Labbate stated that the sign was going to be
installed this week at the tennis courts.
6) Landscaping Committee – There was no report at this time.
7) North Melbourne Homeowners Alliance – Bill Young stated that the meeting was
going to be taking place next week and he would report more at the March meeting.
OLD BUSINESS
7) Traffic Survey – LeTisha Labbate stated that the county has signed off on the survey
and the Sheriff‟s Department has been given the go ahead to enter the community.
8) Playset – LeTisha Labbate stated that she has received prices to from $850 to
$3200 for the removal of the Playset. After some discussion, Joe DeMeo made a
motion to allocate $850 for the removal of the playground equipment. The motion
was seconded by Simon Bland and passed unanimously. LeTisha Labbate was
directed to schedule the removal and to measure the area to see if it would need to
be refigured for a swing set.
NEW BUSINESS
1) Annual Meeting Package – LeTisha Labbate presented the Annual Meeting package
to the Board for review. After some discussion regarding the proposed amendments,
it was decided to only include the amendment for the landscaping in the package this
year.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the
meeting. The motion was seconded by Bill Young and passed unanimously. The
meeting was adjourned at 8:05 PM. The next Board of Directors meeting was scheduled
th th
for March 18 , 2008 as the Annual Meeting will be held on February 19 , 2008 at Faith
Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS BUDGET MEETING
Tuesday, November 20, 2007
DATE: November 20, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Bill Young
Joe DeMeo Sharon Schaper
Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
6 out of 8 Board members. Doug Lawhorn and Joe Jenne were absent.
READING AND APPROVAL OF MINUTES
th
The minutes from the October 9 , 2007 meeting were presented to the Board for review.
Sharon Schaper made a motion to approve the minutes as amended. The motion was
seconded by Peg Porter and passed unanimously.
RESIDENT PARTICIPATION
1) Dick Awbrey was present from 5650 Sheffield Place and addressed the lack of street
lighting in the cul-de-sac by his house. LeTisha Labbate stated that she has already
contacted FP&L and they are sending out an analyst to look at the area by November
th
30 .
2) George Kenyon was present and asked whether the three new reserve items listed in
the Budget for 2008 could be split up over a few years. Cami Hester explained that they
have already been split into a five year plan.
3) Mrs. Burks of 5725 Newbury stated that she is opposed to the increase and feels as
though the increase will cause an undue burden on the homeowners at this time.
4) Mr. Dolack of 6157 Arlington Circle was present to address the recent installation of
speed limit signs throughout the community as mandated by the County. Mr. Dolack
listed some requests to the Board, including having the speed limit sign removed and
requesting a copy of the traffic survey. Cami Hester explained that the Board voted on
going forward with the traffic survey in October 2005 and it has been mentioned in
several newsletters since that time. Mrs. Hester also presented Mr. Dolack with a copy of
the traffic survey per his request.
REPORTS
1) President – There was no report at this time.
2) Treasurer – The Financial Report was presented to the Board for review. Peg Porter
made a motion to approve the financial report as presented. The motion was seconded
by Sharon Schaper and passed unanimously.
3) Association Manager – LeTisha Labbate stated that she recommends removing the
existing playset at this time due to the condition it is in. Joe DeMeo made a motion to
have the existing playset removed. The motion was seconded by Bill Young and passed
unanimously. Mrs. Labbate also stated that the total cost for the latest gate repair came
in at $485.00.
4) Architectural Review Committee – It was noted that the street sign post in front of
5803 Newbury was loose and management was directed to look into this.
5) Maintenance Committee – There was no report at this time.
6) Landscaping Committee – Peg Porter stated that the workorders for the trimming of
the hedges along the playground and the oaks throughout the property had been
completed.
7) North Melbourne Homeowners Alliance – Bill Young stated that ground breaking for
the Pineda extension is scheduled for December 14, 2007. Cami Hester thanked Bill
Young for attending the meetings on the Association‟s behalf and for keeping everyone
informed on the issues that come up.
OLD BUSINESS
9) Traffic Survey – LeTisha Labbate stated that she will be contacting the County on
once the signs are installed to request the final inspection.
10) Miscellaneous – Peg Porter presented a proposed substitute for the mailbox posts to
the Board for review along with some prices. This item was tabled until the January
meeting.
NEW BUSINESS
1) Budget for 2008 – Joe DeMeo explained the biggest difference with regard to other
Associations in the area is that as a gated community, the Association owner the
roads within the subdivision. Simon Bland noted that according to the covenants, the
Board could increase the Annual Assessment up to $713 cumulatively. Mr. DeMeo
also noted that should the pavilion and playground line items be eliminated, it would
only decrease the Annual Assessment by $25.00. Bill Young stated that he is not in
agreement with the pavilion and front maintenance improvements as proposed in the
Budget for 2008. Cami Hester explained that this includes the fence, a support
structure on the pedestrian gate, a call box cover, etc. Mr. Young stated that after
hearing the clarification, he was comfortable with the Budget at this point. After
further discussion, Simon Bland made a motion to approve the budget for 2008 as
presented with the Annual Assessment at $500.00. The motion was seconded by
Joe DeMeo and passed with a vote of 3 – 1 with Bill Young opposed and Sharon
Schaper abstaining.
2) Miscellaneous:
The Residents Only sign by the tennis courts need to be replaced
The original gate contractor was to be notified to find out what type of
tape was used for the reflectors
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Joe DeMeo made a motion to adjourn the
meeting. The motion was seconded by Sharon Schaper and passed unanimously. The
meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled
for December 18, 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, October 9, 2007
DATE: October 9, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Bill Young
Joe DeMeo Sharon Schaper
Joe Jenne Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:30 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
7 out of 8 Board members. Doug Lawhorn was present for the preceding workshop
however due to personal reasons he had to leave prior to the formal Board meeting.
READING AND APPROVAL OF MINUTES
th
The minutes from the September 18 , 2007 meeting were presented to the Board for
review. A change was noted under the approval of the minutes. Peg Porter made a
motion to approve the minutes as amended. The motion was seconded by Joe Jenne
and passed unanimously.
RESIDENT PARTICIPATION
Wes Richardson was present and questioned the time frame that trees were allowed to
be staked up. After some discussion, Management stated that she would take note of
the trees being supported in the community and address them accordingly.
NEW BUSINESS
11) Budget 2008 Discussion – The proposed Budget for 2008 was discussed previously
during a budget workshop and the final draft was presented to the Board for review.
Simon Bland made a motion to approve the proposed draft with the Annual
Assessment at $500 per home and have this be the draft that is voted on at the
Budget meeting in November. The motion was seconded by Joe DeMeo and
passed 4 – 2 with Bill Young and Sharon Schaper abstaining.
12) Paint Book Discussion – The official tally sheets were incorporated into the minutes
and the results were read. Peg Porter made a motion to approve the proposed
colors to the paint book as presented. The motion was seconded by Sharon
Schaper and passed unanimously. Joe DeMeo made a motion to adopt the paint
book as the official book of approved colors. The motion was seconded by Joe
Jenne and passed unanimously.
13) Miscellaneous
a. Signage for Sheriff Survey – Simon Bland made a motion to approve $6,500
for the purchase of the signs, posts and installation. The motion was
seconded by Sharon Schaper and passed unanimously.
b. Speed Limit – Joe Jenne made a motion to increase the speed limit to 20
MPH at all streets except Windsor Estates Drive unless an additional survey
by the County would be required and to include a $500 cap on the
replacement of the signs where necessary. The motion was seconded by
Joe DeMeo and died with a vote of 4 – 3.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the
meeting. The motion was seconded by Simon Bland and passed unanimously. The
meeting was adjourned at 9:40 PM. The next Board of Directors meeting was scheduled
for November 20, 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, September 18, 2007
DATE: September 18, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Bill Young
Joe DeMeo Sharon Schaper
Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:15 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
6 out of 8 Board members. Joe Jenne and Doug Lawhorn were absent.
READING AND APPROVAL OF MINUTES
st
The minutes from the August 21 meeting were presented to the Board for review. Peg
Porter made a motion to approve the minutes as presented. The motion was seconded
by Joe Jenne and passed unanimously.
RESIDENT PARTICIPATION
Wes brought two items to the attention of the board. First, the new flag is only 3x5 and it
should be 5x8 based on the height of the flagpole. Second, the reflective tape that was
replaced on the gates do not reflect white and it looks terrible.
REPORTS
1) PRESIDENT: There was no report at this time.
2) TREASURER: LeTisha Labbate presented the financial report for the period ending
August 31, 2007 to the Board for review. Cami Hester also stated that the draft of the
2008 Budget was included in the package. Joe DeMeo made a motion to approve
the treasurer‟s report as presented. The motion was seconded by Sharon Schaper
and passed unanimously.
3) MANAGEMENT REPORT: LeTisha Labbate stated that the light pole bases were in
good shape; however she questioned the reason behind moving them. After some
discussion, the relocation of the light poles was tabled until a later time. Mrs.
Labbate also presented a price for repairing the pedestrian fence. The price included
sand blasting, priming, painting and replacing all missing caps and pickets at a cost
of $1,450.00. Simon Bland noted that this fence would possible be replaced in the
near future. Cami Hester stated that the replacement of this fence is potentially 3 – 5
years away. Joe DeMeo suggested adding some funding for in the upcoming Budget
to take care of some of these issues in the coming year. After further discussion,
Management was directed to purchase the caps for the fence and glue them down
and continue forward with routine maintenance.
4) ARC REPORT:
Sharon Schaper presented a letter to the Board from a homeowner who had
appealed a violation for having a reflector on their mailbox. The owner had
cited a motion that was made on 9/16/03 with regard to reflective tape being
installed on each mailbox by the Association. Joe DeMeo made a motion to
rescind the decision to apply reflective tape to all mailboxes as reflected in
the September 16, 2003 meeting minutes. The motion was seconded by
Sharon Schaper and passed with a vote of 4 – 1 with Bill Young opposed.
Sharon Schaper also stated that the ARC will be revisiting the wording of the
proposed paint standard as they had voted against accepting it as written.
Cami Hester stated that she has some comments to add and presented a
background from past meeting minutes with regard to defining the color
book/guideline. Joe DeMeo stated that the Board could vote to approve the
standard as written since the direction given to the ARC was to review the
colors, not the standard. Wes Richardson stated that this was not his
understanding of the direction given to the ARC. Irene DeMeo presented the
proposed color book and gave her interpretation of its use. Discussion
ensued amongst the Board members and after some time, Joe DeMeo
requested more time to revisit the wording and stated that he will email the
Board the revised standard for review prior to the next meeting. Wes
Richardson questioned whether the ARC‟s previous direction at this months
meeting was now gone. Cami Hester stated yes, the Board would be
drafting and approving the wording of the paint standard. Wes Richardson
questioned whether the ARC would be able to review the standard prior to its
approval. Joe DeMeo stated that he would have it emailed to both the Board
and the ARC. Simon Bland made a motion to leave the existing approved
standard as it stands. The motion died due to the lack of a second.
5) MAINTENANCE COMMITTEE REPORT:
Peg Porter stated that she found the brick that was used at the entrance
through Rinker at $0.75 per brick. It is called “Old Chicago” and takes 4-5
months to receive once ordered. Rinker provided names of contractors that
do this type of work. Simon Bland suggested looking into this at the same
time they look at redoing the pillars at the gate. Cami Hester requested that
Peg Porter check on the background of the contractors provided by Rinker.
LeTisha Labbate stated that they would be renting a truck in the future to
remove the speed bump behind the entrance wall. Wes Richardson
volunteered to use his truck and remove the speed bump.
LeTisha Labbate stated that she has not received the information on
replacing the call box at this time; however she would remind Electronic
Access about it and have it prior to the finalizing of the Budget.
Simon Bland volunteered to look into wireless camera systems for the gate
area due to all the damage the gates have been receiving.
6) LANDSCAPING REPORT: Peg Porter stated that the trimming of the hedges along
the playground will be done in October, the same time that the Oak trees will be
trimmed. Mrs. Porter also stated that according to the approved landscape plan,
some of the areas will require a flowering shrub instead of flowers due to the sandy
soil. LeTisha Labbate added that the palm trees had been trimmed on the property
and the oak inside the gate was balled up.
7) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young stated that there
was no meeting this month.
OLD BUSINESS
1) Traffic Survey – LeTisha Labbate reported that the she has spoken to Lavanda Lane
from the Traffic and Engineering Department and was told that the engineer is
standing by his requirement for installing additional traffic signs (15) on the property
prior to signing off on the survey. Mrs. Labbate presented prices for the signage and
standard posts. After some discussion, Simon Bland made a motion to tentatively
approve $3,500 for the installation of the signs and semi decorative posts to match
the existing posts in the neighborhood. The motion was seconded by Bill Young and
passed unanimously.
2) Annexation of property behind 7-11 – Joe DeMeo stated that he, Simon Bland and
Peg Porter attended the meeting regarding the annexation of the property beside
Windsor Estates Drive to the City of Palm Shores. Mr. DeMeo suggested that the
Board send a letter to the City of Palm Shores requesting that the Association be
kept informed on any dealings with this property. Cami Hester thanked the three of
them for attending.
3) Revised Paint Standard – This item was discussed under the ARC report.
NEW BUSINESS
14) Budget 2008 Discussion – It was noted that a workshop was scheduled for Tuesday,
th
October 9 at 6:30 PM. Management was directed to contact Charlie and Jakes to
see if they had a room available.
15) Miscellaneous
a. It was noted that the flag that was currently flying was not the appropriate
size. Cami Hester volunteered to contact the congressman to see about
getting a flag more inexpensively.
b. Sharon Schaper volunteered to gather some information about forming a
Social Committee.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the
meeting. The motion was seconded by Peg Porter and passed unanimously. The
meeting was adjourned at 9:15 PM. The next Board of Directors meeting was scheduled
for October 16, 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, August 21, 2007
DATE: August 21, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Simon Bland
Peg Porter Joe Jenne
Bill Young Joe DeMeo
Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
6 out of 8 Board members. Sharon Schaper and Doug Lawhorn were absent.
READING AND APPROVAL OF MINUTES
th
The minutes from the June 19 meeting were presented to the Board for review. Peg
Porter made a motion to approve the minutes as presented. The motion was seconded
by Joe Jenne and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
8) PRESIDENT: Cami Hester stated that she would go over her report later on the
agenda.
9) TREASURER: LeTisha Labbate presented the financial report for the period ending
July 31, 2007 to the Board for review. It was noted that the delinquent account has
been sent over to the attorney for collections. Cami Hester questioned why the
Landscaping/Annuals/Mulch category was over budget. Mrs. Labbate noted that the
contractor had been paid twice in the month of July, at the beginning for June and at
the end for July. It was also noted that this would work itself out in August. Mrs.
Hester also questioned the overage in the telephone category. Mrs. Labbate stated
that she would have to look into this and would email her findings back to the board.
With no further questions, Joe Jenne made a motion to approve the financial report
as presented. The motion was seconded by Joe DeMeo and passed unanimously.
10) MANAGEMENT REPORT: LeTisha Labbate reported on the following items:
The irrigation has been checked and all zones are functioning properly.
The flag pole has been repaired as well as the light for the pole.
Joe Jenne also requested that Management bring a brochure for the play set
equipment to the next meeting for review.
11) ARC REPORT: LeTisha Labbate stated that the appeals committee met on 12
properties and decided that each would be fined $50/day up to $1,000 in aggregate
should they not come into compliance within the 30 day period. Joe Jenne stated
that the ARC has also sent over a revision to the Driveway Maintenance Standard to
the Board for review and possible approval. The change was to add “(see
Management Company for reference colors)”. Joe Jenne made a motion to approve
the revision as presented. The motion was seconded by Joe DeMeo and passed
unanimously. Peg Porter noted that Sharon Schaper was due to chair the
September meeting with Joe DeMeo chairing the October meeting.
12) MAINTENANCE COMMITTEE REPORT: Management stated that the warning sign
on the exit gate is missing. With regard to the swapping out of the light poles at the
entrance, Peg Porter stated that the light poles may be deteriorated at the base and
this may not be possible. Management was then given the direction to do the
following:
Determine the condition of the base of the light poles
Schedule for the fence at the entrance to be sanded and painted
Paint the speed bumps at the gates
13) LANDSCAPING REPORT: Peg Porter presented the landscaping plan to the Board
for review. Joe Jenne stated that the future maintenance of the proposed plan could
cause some concern. Mr. Jenne suggested going with the original landscape plan as
designed by the developer as far as the plants go and to use splashes of color
throughout the center islands, inside the front gate and tennis courts. Mr. Jenne also
volunteered to draw up a plan to go by. After further discussion, Joe DeMeo made a
motion to allocate $350 for the plantings as proposed by the landscaping plan as
presented by Peg Porter as well as at the center islands, front gate and tennis courts
as presented by Joe Jenne. The motion was seconded by Simon Bland and passed
with a vote of 4-1 with Peg Porter opposed. Peg Porter presented prices for the tree
plantings along Arlington Lake for future budgeting purposes. LeTisha Labbate also
presented prices for the trimming of the palm trees as well as rounding off the oak
inside the gate to the Board for review. Joe Jenne made a motion to approve the
tree trimming at a cost not to exceed $900.00. The motion was seconded by Simon
Bland and passed unanimously.
14) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and
reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr.
Young also noted that he is still working on the berm issue with the County.
OLD BUSINESS
4) Traffic Survey – LeTisha Labbate reported that the she has spoken to Lavanda Lane
from the Traffic and Engineering Department and was told that the engineer is in the
process of rewriting the response letter to us and we could hopefully have everything
finalized within the next couple of weeks.
5) Short Term / Long Term Items – Cami Hester went over what the list of short term
and long term items as discussed in the previous months workshop.
NEW BUSINESS
16) Annexation of Property behind 7-11 – Peg Porter stated that she has spoken to the
Mayor of Palm Shores and was told that the original intent of the property would not
th
change. It was noted that the Public Hearing is scheduled for September 11 and
everyone was encouraged to attend. Joe DeMeo was appointed to speak on
Windsor Estates behalf at the public hearing and he also stated that he would try to
find out who to contact regarding the annexation rules in the meantime.
17) Revised Paint Standard – Joe DeMeo presented a draft of the revised paint standard
to the Board for review. It was noted that additional colors had been included in the
book to show the approved color range as noted in the standard. It was also noted
that the wording had been changed to reflect that if there is a request presented to
the ARC that is not in the color book, the ARC would then forward the request to the
Board for approval. After further discussion, Joe Jenne made a motion to send the
color book to the ARC for review as the approved color scheme. The motion was
seconded by Peg Porter and passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION - No legal discussion this month.
ADJOURNMENT
With no further business to be discussed, Simon Bland made a motion to adjourn the
meeting. The motion was seconded by Joe Jenne and passed unanimously. The
meeting was adjourned at 9:25 PM. The next Board of Directors meeting was scheduled
for September 18, 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, June19, 2007
DATE: June 19, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Doug Lawhorn
Simon Bland Peg Porter
Joe Jenne Bill Young
Sharon Schaper Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
7 out of 8 Board members. Joe DeMeo was absent.
READING AND APPROVAL OF MINUTES
th
The minutes from the April 24 meeting were presented to the Board for review. Peg
Porter made a motion to approve the minutes as presented. The motion was seconded
by Simon Bland and passed with a vote of 6 – 1 with Sharon Schaper abstaining.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
15) PRESIDENT: There was no report at this time.
16) TREASURER: Doug Lawhorn presented the financial report for the period ending
May 31, 2007 to the Board for review. It was noted that there is still one homeowner
delinquent in paying their assessment. After some discussion, Peg Porter made a
motion to approve the financial report as presented. The motion was seconded by
Bill Young and passed unanimously.
17) MANAGEMENT REPORT: LeTisha Labbate reported on the following items:
Pressure washing common area sidewalks – LeTisha Labbate stated that
she has received two proposals for pressure washing the common area
sidewalks; one for $650 and one for $750. Bill Young made a motion to
approve the expenditure of $650 to pressure wash the sidewalks. The
motion was seconded by Joe Jenne and passed with a vote of 6 – 1 with Peg
Porter opposed. Mrs. Labbate was also directed to inquire as to whether the
contractor would be able to pressure wash the gate and report back to the
board with a price.
Flag Pole – LeTisha Labbate stated that the pulley for the flag has been
slashed. SignARama was contacted and they are in touch with the
subcontractor who installed the sign pole to schedule a repair of the pulley
system.
Pavilion – It was reported that the screening has been completely removed
from underneath the canopy at this time. The final section was cut out after
being vandalized.
18) ARC REPORT: Simon Bland stated that the hearing committee met on 11 homes in
violation. Cami Hester added that the Board needs to appoint a seventh member to
the ARC. Simon Bland made a motion to appoint Lisa Deprez to the ARC. The
motion was seconded by Sharon Schaper and passed unanimously.
19) MAINTENANCE COMMITTEE REPORT: There was no report at this time.
20) LANDSCAPING REPORT: LeTisha Labbate reported that the new contractor has
been on the property twice now and has a work order to trim up the oak tree inside
the gate. Joe Jenne added that there are some areas that are in need of sod on the
south side of the entrance.
21) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and
reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr.
Young stated that the Viera Company was present and addressed the upcoming
growth of Viera West. Mr. Young also reported that the City of Cocoa will be
installing another pipe in the hopes that it will increase the water pressure to the outer
areas of service, such as Windsor Estates.
OLD BUSINESS
6) Traffic Survey – LeTisha Labbate reported that the Traffic Engineer was out and
stated that additional signs needed to be installed at various sections throughout the
community. Mrs. Labbate stated that she contacted the Traffic Engineering
Department regarding this because the signage was listed on the report in italics,
which indicated a suggestion, not a requirement. Lavanda Lane from the Traffic
Engineering Department stated that the report is confusing and they have since
changed the format, however she is working on clarification and Mrs. Labbate will
report back to the Board once she hears back.
NEW BUSINESS
18) Entrance Enhancement – Cami Hester stated that an email was attached in the
Board package from Joe Jenne with some suggestions regarding the enhancement
of the front entrance. Joe Jenne stated that these were just a few suggestions to
beautify the community as it reaches its 10 year mark. After further discussion, Cami
Hester directed the Board members to walk around the common areas and bring
their thoughts back to the next meeting.
19) Miscellaneous
a. LeTisha Labbate noted that the gate contractor has stated that the
Association should start looking into replacing the call box/entry system as it
is outdated and probably only has a life expectancy of 6 to 12 months.
b. Peg Porter noted that Management contacted the St. Johns River Water
Management (SJRWM) regarding the clearing of vegetation behind some
homes in the preserve and was told that a consultant would need to be hired
to write a report which would then need to be approved by the SJRWM
District. Mrs. Labbate added that according to St. Johns, the best way to
clear the dead vegetation is for a controlled burn. After further discussion,
Mrs. Labbate was directed to contact Jennifer Cope again at the SJRWM
District and see if the Association would be allowed to bush hogg along the
easement of the preserve.
c. LeTisha Labbate stated that she would not be able to attend the next
meeting and asked whether it would be possible to reschedule for the
following week. After further discussion, it was decided that the meeting on
th
the 17 would be cancelled.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Bill Young made a motion to adjourn the
meeting. The motion was seconded by Sharon Schaper and passed unanimously. The
meeting was adjourned at 8:15 PM. The next Board of Directors meeting was scheduled
st
for August 21 , 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, April 24, 2007
DATE: April 24, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Doug Lawhorn
Simon Bland Peg Porter
Joe Jenne Bill Young
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
6 out of 8 Board members.
READING AND APPROVAL OF MINUTES
th
The minutes from the March 20 meeting were presented to the Board for review. Simon
Bland made a motion to approve the minutes as presented. The motion was seconded
by Joe Jenne and passed unanimously.
RESIDENT PARTICIPATION
1) Wes Richardson of 5803 Newbury Circle was present to address the Board regarding
the motion that was made at the meeting last month. Cami Hester stated that there
would be discussion on this later in the meeting under New Business.
REPORTS
22) PRESIDENT: There was no report at this time.
23) TREASURER: Doug Lawhorn presented the financial report for the period ending
March 31, 2007 to the Board for review. It was noted that 5 homeowners were
delinquent in paying their assessment. Mr. Lawhorn also noted that the Traffic
Survey was paid during the month of March in the amount of $455.00 in the office
supplies line item. Simon Bland questioned why it was placed under Office Supplies.
Mr. Lawhorn explained that it is Office Supplies / Administrative. Joe Jenne
suggested placing it under Miscellaneous. Mr. Lawhorn stated that he would move it
under Miscellaneous. Joe Jenne also questioned whether there was a way to break
out monthly recurring expenses, such as landscaping, from incremental payments,
such as mulch and annuals. After further discussion, it was suggested that this be
broken out for the 2008 Budget. Cami Hester requested that the landscaping and
lawncare be placed together. Mr. Lawhorn requested that Cami send over her
changes and he would implement them for the next meeting. With no further
questions, Peg Porter made a motion to approve the financial report as presented.
The motion was seconded by Bill Young and passed unanimously.
24) MANAGEMENT REPORT: There was no report at this time.
25) ARC REPORT:
Bill Young stated that the consensus of the ARC was that if the color was not
in the color book, then they would be able to approve a color and forward it to
the Board for inclusion in the color book. Cami Hester stated that they were
able to approve a color within one shade up or down, however colors that
were not in the book were to be approved by the Board. Simon Bland stated
that the covenants do not read that way. Mrs. Hester asked why the ARC
requested the Board to define the color book when the covenants take
precedence over the standards. Joe Jenne stated that his interpretation
would be that the committee would be able to consider the book as the sole
color choice based on the “sole discretion” terminology. Board members
questioned why the Arc even brought it to the Board for defining. It was
noted that the ARC could not come to an agreement amongst themselves;
therefore they looked to the Board for help. Bill Young presented the colors
that were approved at the meeting to the Board for review. Cami Hester
asked what the ARC wanted from the Board with regard to these colors after
what had just transpired. Wes Richardson stated that the ARC had already
approved the colors based on the “sole discretion” clause in the covenants,
citing Article II Section 2. Bill Young noted that Fair/Way Management would
need to add the two newly approved colors to the color book. Peg Porter
thanked the ARC for bringing the two new colors to the Board however
stated that the Board has no authority over the color book. After further
discussion, Peg Porter made a motion to rescind the motion made at the
previous meeting with regard to the color book. The motion was seconded
by Simon Bland and passed unanimously.
Cami Hester added that the ARC has two volunteers to fill one opening and
the ARC members were asked after the last meeting whether anyone would
want to step down until such time as another opening came up, however no
one wished to do so. Mrs. Hester suggested that Fair/Way Management put
together a list of current members along with their attendance record and
present that to the Board at the next meeting. Simon Bland agreed, however
suggested that this be done prior to the next meeting. Peg Porter suggested
that the Board appoint between the two volunteers. Joe Jenne voiced his
concern with first asking the ARC members to confirm their desire to serve,
and then removing them from the committee. Mr. Jenne suggested that the
fairest way to chose between the volunteers would be to appoint one based
on their length of residency in the community. After further discussion,
Simon Bland made a motion to table the appointment of an ARC member
until next month in case an opening came up before then. The motion died
due to a lack of a second. This item was tabled and will be put on the
agenda for the next meeting.
26) MAINTENANCE COMMITTEE REPORT: There was no report at this time.
27) LANDSCAPING REPORT: Cami Hester stated that there have been several issues
with GroundTech regarding them subcontracting out the work, not responding to
calls, etc. Mrs. Hester stated that the contract expired in February and three
companies were asked to submit a proposal; All Brevard Lawns ($1,100), Lighthouse
Landscaping ($1375) and a third that declined to submit a bid. Mrs. Hester explained
the difference between the two proposals and gave background on each. Peg Porter
added that she and LeTisha Labbate had walked the property with All Brevard and
addressed issues with the swale and ditch behind the tennis courts. Simon Bland
stated that Lighthouse Landscaping included the palm trees at the front entrance in
the higher price. Joe Jenne suggested that the original landscaping specifications be
used that were generated a few years ago. After further discussion, Cami Hester
directed Joe Jenne to send out the landscaping specification to Fair/Way
Management so that they could incorporate that into the proposal for All Brevard
Lawns and send it back to the Board for review.
28) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and
reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr.
Young also stated that the Viera Company is going to be addressing the NMHA on
st
May 21 at 6:30 on the upcoming growth of Viera and suggested that he be
contacted as seating is limited.
OLD BUSINESS
7) Traffic Survey – Cami Hester explained that the Traffic Engineer has been notified
that the required changes have been made and the Association is currently waiting
for him to confirm. Once that is done, the Sheriff‟s Department will begin patrolling
the community.
8) Bike Rack – Cami Hester presented prices for various bike racks. It was noted that
the rack that holds 8 bicycles would be suitable. After further discussion, Joe Jenne
made a motion to purchase a galvanized rack that holds 8 bicycles for $300. The
motion was seconded by Bill Young. Simon Bland stated that there would be a cost
for installation and shipping that should be factored in to that figure. Joe Jenne
amended the motion to state that the cost would not exceed $500.00 with shipping
and installation included. The motion was seconded by Bill Young and passed
unanimously.
9) ARC Chair Rotation – Peg Porter requested volunteers to chair the ARC through
September.
NEW BUSINESS
20) Garage Sale – Cami Hester noted that the Community Garage Sale is scheduled for
th
Saturday, May 12 from 8:00 AM to 1:00 PM.
21) Miscellaneous - Simon Bland stated that the following work order items needed to be
completed:
a. Light pole across from 7-11 was still out – Cami added that Management
stated that had been taken care of and double checked prior to the meeting.
b. Sign posts need straightened and painted
c. Exit gate needs to be straightened
d. Exit gate is squeaking
e. Reflective paint needs touched up at island on Wickham
f. Electrical box needs replaced at the entrance
g. Light timers need to be checked
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Joe Jenne made a motion to adjourn the
meeting. The motion was seconded by Simon Bland and passed unanimously. The
meeting was adjourned at 8:20 PM. The next Board of Directors meeting was scheduled
th
for May 15 , 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, March 20, 2007
DATE: March 20, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Cami Hester Doug Lawhorn
Simon Bland Sharon Schaper
Peg Porter Joe Jenne
Bill Young Joe DeMeo
Fair/Way Management
CALL TO ORDER
Cami Hester, (President) called the meeting to order at 7:04 PM on the above-mentioned
date at Faith Fellowship Church, in Melbourne, FL 32940 as properly noticed by posting
a sign at the Windsor Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 8 Board members. Also present was LeTisha Labbate of Fair/Way Management.
READING AND APPROVAL OF MINUTES
th
The minutes from the January 16 meeting were presented to the Board for review.
There was a change noted under Adjournment. Peg Porter made a motion to approve
the minutes as amended. The motion was seconded by Doug Lawhorn and passed
unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
29) PRESIDENT: There was no report at this time.
30) TREASURER: Doug Lawhorn presented the financial report for the period ending
February 28, 2007 to the Board for review. It was noted that 5 homeowners were
delinquent in paying their assessment. Simon Bland questioned the landscaping
overage in the budget. After some discussion, Doug Lawhorn stated that he would
check the general ledger and report back to the Board. With no further questions,
Joe DeMeo made a motion to accept the financial report as presented. The motion
was seconded by Joe Jenne and passed unanimously.
31) MANAGEMENT REPORT: There was no report at this time.
32) ARC REPORT: Sharon Schaper stated there were two volunteers to the ARC that
needed to be appointed at tonight‟s meeting. Cami Hester questioned how many
ARC members there would be once the other two were appointed. LeTisha Labbate
stated that there would be 8 ARC members total. There was discussion with regard
to having an even number in case of a tie and therefore Mrs. Labbate was directed to
contact the ARC members and see if they were intending on making every meeting
or maybe one of them would volunteer to step down until a position opened in the
future. Doug Lawhorn suggested that the ARC members rotating chairing the
meeting amongst them therefore eliminating the problem of having and even number
of members since the chair wouldn‟t vote. Joe Jenne suggested that Management
contact the ARC to see what they wanted to do with regard to the Chairperson.
Sharon Schaper also stated that the ARC was looking for a final interpretation of the
color book. After further discussion, Peg Porter made a motion to define the
Windsor Estates Color Book as a guideline that would be used by the ARC, to
determine the approval of paint requests by allowing variances of up to two shades
from an existing color in the book only. In the event that the ARC receives a request
that they feel would be an acceptable color combination that is not within the
guidelines of the Color Book, (wishes to update the color book,) the ARC would send
their recommendation(s) to the Board for approval prior to approving the resident‟s
request. If the board approves the color(s), then that color(s)would be added to the
Color Book as an approved color. (prior to being incorporated into the book). The
motion was seconded by Joe DeMeo and passed unanimously.
33) MAINTENANCE COMMITTEE REPORT: There was no report at this time.
34) LANDSCAPING REPORT: There was no report at this time.
35) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present and
reported on the latest meeting of the North Melbourne Homeowners Alliance. Mr.
Young also stated that the Pineda Extension was slated to start in August, however
they are still working on the permitting.
OLD BUSINESS
10) Traffic Survey – LeTisha Labbate presented the completed traffic survey to the Board
for review. Mrs. Labbate noted that the items in bold were required to be done and
the italicized items were to be done when financially feasible. After some discussion,
Mrs. Labbate was directed to contact the Traffic and Engineering Department to
ensure that ALL items in bold were required.
11) Miscellaneous – Simon Bland stated that the street light south of 7-11 was out and
had been out since the last meeting. LeTisha Labbate stated that Fair/Way had
taken care of that after the last meeting, however she would have her maintenance
supervisor take another look.
NEW BUSINESS
Bike Rack – It was reported that the bike rack is in need of replacement. LeTisha
Labbate was directed to bring prices to the next meeting.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to adjourn the
meeting. The motion was seconded by Doug Lawhorn and passed unanimously. The
meeting was adjourned at 9:05 PM. The next Board of Directors meeting was scheduled
for April 17, 2007 at Faith Fellowship Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ANNUAL MEETING
FEBRUARY 20, 2007
DATE: February 20, 2007
TIME: 6:30 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Bill Hall, chairman of the meeting, called the meeting to order at 6:30 PM.
ROLL CALL AND QUORUM DETERMINATION
The roll was taken and it was reported that a quorum was established by the
presence of 95 homeowners either in person or by proxy.
PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE
LeTisha Labbate of Fair/Way Management reported that proper noticed was
mailed to each homeowner in accordance with the bylaws as well as posted on
the property 7 days prior to the meeting date.
READING OF MINUTES
Peg Porter made a motion to waive the reading of the minutes of the February
21, 2006 Annual Meeting and approve them as presented. The motion was
seconded by Bill Young and passed unanimously.
REPORTS OF OFFICERS, COMMITTEES OR AGENTS
Bill Hall reported on several items that had been accomplished by the Board of
Directors over the past year. Mr. Hall stated that the Association is working
diligently on finalizing the agreement with the Sheriff‟s Department which would
enable them to enter the community to enforce traffic infractions, speeding, illegal
parking, etc. It was also noted that there had been some vandalism reported in
the community and the members present were reminded to keep their vehicles
locked at all times.
ELECTIONS
Volunteers were requested from the floor to help tally the votes on the election as
well as the proposed changes to the Articles of Incorporation and the By-Laws.
Wes Richardson, Joyce Kenyon and Nick Hellaris volunteered to tally the votes.
LeTisha Labbate stated that there were 5 candidates for nine positions, however
write-ins were allowed. The votes were tallied and the Board of Directors for
2007 are as follows pending acceptance by the write in candidates: Cami Hester,
Doug Lawhorn, Peg Porter, Sharon Schaper, William Young, Joe DeMeo, Simon
Bland, Joe Jenne and Neil Sugarman.
With regards to the changes in the Articles and Bylaws, LeTisha Labbate stated
that the minimum requirement to approve the three amendments was not met
again this year with only 96 votes being received.
NEW BUSINESS
There was no new business to be discussed at this time.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Fair/Way Management
Agent for Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ORGANIZATIONAL MEETING
Tuesday, February 20, 2007
DATE: February 20, 2007
TIME: 7:30 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
CALL TO ORDER
The meeting was called to order at 7:30 PM.
APPOINTMENT OF OFFICERS
Doug Lawhorn made a motion to appoint Cami Hester as President. The motion was
seconded by Sharon Schaper and passed unanimously. Cami Hester accepted the
appointment.
Peg Porter made a motion to appoint Bill Young as Vice President. The motion was
seconded by Joe DeMeo and passed unanimously. Bill Young accepted to appointment.
Sharon Schaper made a motion to appoint Peg Porter as Secretary. The motion was
seconded by Bill Young and passed unanimously. Peg Porter accepted the
appointment.
Sharon Schaper made a motion to appoint Doug Lawhorn as Treasurer. The motion
was seconded by Cami Hester and passed unanimously. Doug Lawhorn accepted the
appointment.
The Officers listed above will have signing authority on both the operating account and
the reserve account at Wachovia Bank. Neil Sugarman, Joe Jenne, Joe DeMeo, Simon
Bland and Sharon Schaper will serve as directors.
ADJOURNMENT
With no further business to come before the board, the meeting was adjourned at 7:40
PM.
Respectfully Submitted,
Fair/Way Management of Brevard, Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, January 16, 2007
DATE: January 16, 2007
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Doug Lawhorn
Cami Hester Neil Sugarman
Sharon Schaper Peg Porter
Bill Young Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:05 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe Jenne was absent.
READING AND APPROVAL OF MINUTES
The minutes from the November 21st meeting were presented to the Board for
review. There was a change noted under New Business/Miscellaneous. Sharon
Schaper made a motion to approve the minutes as amended. The motion was
seconded by Bill Young and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
36) PRESIDENT: There was no report at this time.
37) TREASURER: Doug Lawhorn presented the financial report for the period
ending December 31, 2006 to the Board for review. It was noted that 113
homeowners had paid their assessments as of the meeting date. With no
further questions, Peg Porter made a motion to accept the financial report as
presented. The motion was seconded by Cami Hester and passed
unanimously. Mr. Lawhorn also stated that all necessary information had
been presented to McEnerney Tax Advisory Group in preparation for this
years‟ financial review.
38) MANAGEMENT REPORT: LeTisha Labbate stated that the traffic survey has
been started by the Department of Engineering and Traffic Safety and they
are hoping to have it completed within the next couple of weeks.
39) ARC REPORT: There was no report at this time.
40) MAINTENANCE COMMITTEE REPORT: There was no report at this time.
41) LANDSCAPING REPORT: LeTisha Labbate stated that the mulch had been
laid and the annuals were replaced at the entrance.
42) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young was present
and reported on the latest meeting of the North Melbourne Homeowners
Alliance.
OLD BUSINESS
12) Annual Meeting – LeTisha Labbate presented the draft of the ByLaw and
Declaration revisions to go out in the Annual Meeting Package. Neil
Sugarman suggested that the wording for the change under the tree
requirement be changed to “…two approved hardwood or palm trees”. After
further discussion, Sharon Schaper made a motion to send the revisions as
amended. The motion was seconded by Cami Hester and passed
unanimously.
NEW BUSINESS
1) Security – Peg Porter stated that she requested Fair/Way Management to
look into wireless monitoring for the front gate area. LeTisha Labbate
explained that she had spoken to a representative and was told that there
were variables that could hinder reception such as wi-fi computer terminals,
network devices, etc. There was no further action taken on this item.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to
adjourn the meeting. The motion was seconded by Doug Lawhorn and passed
unanimously. The meeting was adjourned at 7:45 PM. The next Board of
Directors meeting was scheduled for March 20, 2007 at Faith Fellowship Church
in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, November 21, 2006
DATE: November 21, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Joe Jenne
Doug Lawhorn Cami Hester
Neil Sugarman Sharon Schaper
Peg Porter Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:05 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Bill Young was absent.
READING AND APPROVAL OF MINUTES
The minutes from the October 17th meeting were presented to the Board for
review. Two changes were noted under Resident Participation and New
Business. Cami Hester made a motion to approve the minutes as amended.
The motion was seconded by Doug Lawhorn and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
43) PRESIDENT: Bill Hall thanked everyone who participated in the garage sale.
44) TREASURER: Doug Lawhorn presented the financial report for the period
ending October 31, 2006 to the Board for review. With no further questions,
Peg Porter made a motion to accept the financial report as presented. The
motion was seconded by Cami Hester and passed unanimously.
45) MANAGEMENT REPORT: LeTisha Labbate stated that the administrative
schedule was attached to the Agenda for review. Mrs. Labbate also noted
that some of the mulch has been laid, however she would have to double
check with GroundTech as it did not appear that they had finished the job.
Mrs. Labbate also noted that the lights have been repaired and the
Association is on the list for the traffic survey to be completed by the County.
46) ARC REPORT: Sharon Schaper presented the driveway standard to the
Board for review. Sharon Schaper made a motion to approve the standard
as presented. The motion was seconded by Joe Jenne and passed
unanimously.
47) MAINTENANCE COMMITTEE REPORT: This report was covered under
Management Report.
48) LANDSCAPING REPORT: LeTisha Labbate stated that the arborist was out
on the property and looked at the palm tree at the entrance on Wickham
Road and it was his opinion that the tree was not in any danger of falling
over. It appeared to him that the trunk was solid and the tree in general was
healthy.
49) NORTH MELBOURNE HOMEOWNERS ALLIANCE: There was no report at
this time.
OLD BUSINESS
1) Budget 2007 – Joe Jenne questioned the pesticide for the lakes. It was
explained that this was included in the monthly contract with Mallard and that
is why it did not have a separate line item in the budget. With no further
questions, Peg Porter made a motion to approve the Budget for 2007 as
presented. The motion was seconded by Doug Lawhorn and passed
unanimously. Management was directed to send out the assessment notices
with payment due no later than January 31st with a late fee accruing February
1st.
2) Miscellaneous – It was mentioned that the handicapped sign and stop sign at
the recreation area need to be painted. It was also mentioned that 3 way and
4 way signs were to have been installed. LeTisha Labbate stated that she
would look into this.
NEW BUSINESS
2) Color Book – Joe Jenne stated that the question was posed as to whether or
not the established color book was a guideline or the only selections allowed
within the community. Mr. Jenne questioned whether a color that has been
approved that is not within the color book should then be considered an
approved color. Wes Richardson stated that the newer colors are being
approved based on a majority vote on a case by case basis. Irene DeMeo
stated that the original intent of the color book was to allow colors within a
certain range of the choices in the book (i.e. one shade lighter or darker).
After further discussion, it was decided that the Board would not oversee the
approval of colors outside of the color book and the ARC would continue to
approve the colors with the same method that have been using. Irene
DeMeo voiced her concern and noted that the colors within the community
could change drastically if this continues to happen.
3) Miscellaneous – Cami Hester addressed the recent email that was filtered
through the community from the FDLE Website and requested that the Board
of Directors send out flyers alerting the community of a sexual offender. Bill
Hall suggested that the Association look into placing a link on the website to
help make homeowners aware their surroundings in and outside of Windsor
Estates. Neil Sugarman made a motion to check with Management regarding
how other Associations have dealt with this issue so as not to incur legal fees
and disclose the findings to the Board. The motion was seconded by Cami
Hester and passed. Management noted that individual homeowners are able
to distribute flyers downloaded from the FDLE Website as long as they do not
change them in any way.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Sharon Shaper made a motion to
adjourn the meeting. The motion was seconded by Doug Lawhorn and passed
unanimously. The meeting was adjourned at 8:15 PM. The next Board of
Directors meeting was scheduled for December 19, 2006 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, October 17, 2006
DATE: October 17, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Joe Jenne
Doug Lawhorn Cami Hester
Neil Sugarman Sharon Schaper
Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:15 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 5 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Peg Porter and Bill Young were absent.
READING AND APPROVAL OF MINUTES
The minutes from the September 19th meeting were presented to the Board for
review. Joe Jenne made a motion to approve the minutes as presented. The
motion was seconded by Doug Lawhorn and passed with a vote of 4 to 1 with
Sharon Schaper abstaining.
RESIDENT PARTICIPATION
Bill Hall stated that there were 3 residents present to address the Board.
1) Diane Mulder was present to address the board regarding the roof rats that
have been trapped on her property. Mrs. Mulder stated that she is concerned
that if the neighborhood is not made aware, this could become an epidemic.
After some discussion, Mr. Pirley was told that the Association would send
out information regarding the control of roof rats to the neighborhood. Mrs.
Mulder also questioned what could be done with regard to children driving
electric and gas powered scooters. LeTisha Labbate stated that this is one of
the issues that Sheriff‟s Department would be handling once the traffic study
is done and they are granted access to the development.
2) Simon Bland was present and requested an update on the following items:
1. Lights along east end of Windsor Estates Drive are out
2. Survey Post
3. Sheriff Enforcement
LeTisha Labbate stated that she would look into the lights along the east end
of Windsor Estates Drive as she was not aware of a problem. Mrs. Labbate
also explained that the survey post was used to install a bench mark by the
County for the purpose of surveying in the future. Lastly, it was noted that the
community is still waiting for the traffic study to be done by Traffic and
Engineering (they are on the list along with 65 other communities and
currently there is only one traffic engineer on staff).
3) Irene DeMeo was present to address the Board regarding the vinyl fence that
was denied by the ARC and then approved by the Board upon appeal. Joe
Jenne stated that he brought the recommendation of the ARC members to
the Board with regard to the homeowners appeal. Mr. Jenne stated that the
ARC members were involved in the discussion and he thought they were all
in agreement. Mrs. DeMeo also stated that there have been colors approved
within the community that are not in the color book and asked for direction
from the Board with regard to either adding colors or defining the book. Bill
Hall suggested that this item be placed on the agenda for the November
meeting.
REPORTS
50) PRESIDENT: There was no report at this time as the president was absent.
51) TREASURER: Doug Lawhorn presented the financial report for the period
ending September 31, 2006 to the Board for review. With no further
questions, Joe Jenne made a motion to accept the financial report as
presented. The motion was seconded by Sharon Schaper and passed
unanimously.
52) MANAGEMENT REPORT: LeTisha Labbate stated that there has been
some inquiry as to whether or not there would be a garage sale in November
since there were no volunteers to host it. Mrs. Labbate suggested that the
Board consider paying for the advertising for the garage sale and she would
print up flyers to be passed around by the neighborhood volunteers. Sharon
Schaper made a motion to pay for the advertising of the garage sale. The
motion was seconded by Joe Jenne. Joe Jenne amended the above motion
by including a do not exceed amount of $100.00. The motion was seconded
by Sharon Schaper and passed unanimously.
53) ARC REPORT: LeTisha Labbate stated that the ARC would like the Board to
approve the revised Driveway Maintenance Standard. It was noted that the
wording was changed from and to or. Neil Sugarman made a motion to
approve the standard as revised. The motion was seconded by Joe Jenne
and passed unanimously.
54) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate was directed to:
have the gate company lubricate the hinges
check the lights along the east and south side of 7-11
contact an arborist regarding the leaning palm tree at the center island
at Wickham Road
55) LANDSCAPING REPORT: There was no report at this time.
56) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Sharon Schaper stated
that she attended the meeting in the absence of Bill Young. Mrs. Schaper
stated that there had been vandalism in the neighboring associations and
wanted to make the Board aware of it as well.
OLD BUSINESS
3) Sheriff Enforcement – Management stated that the agreement was signed
and the Association is now on the waiting list for the traffic study to be
completed by the Department of Traffic and Engineering.
4) Homeowner Response – A letter from a concerned homeowner was
presented to the Board for review. The homeowner questioned the right of
the Board to enter into an agreement with the Sheriff‟s Department on behalf
of the Association. After further discussion, Management was directed to
draft a response and email it to the Board for review prior to mailing it to the
homeowner.
5) Budget 2007 – Doug Lawhorn presented the draft budget for 2007 to the
Board for review. Joe Jenne questioned the budget total. Doug Lawhorn
explained the line items in the budget and noted the increase in the road seal
project and the insurance line item. LeTisha Labbate explained that at this
point, the Association is covered for liability, but not for property. It was
questioned what would happen should damage occur due to casualty. Mrs.
Labbate stated that a special assessment would be shared amongst the
homeowners. After further discussion, Sharon Schaper made a motion to
send the draft budget for 2007 as presented to the homeowners to be voted
on at the November 21, 2006 Budget meeting. The motion was seconded by
Doug Lawhorn and passed unanimously.
6) Miscellaneous – Cami Hester voiced her opinion on enforcing the covenants
and stated that just because they were not enforced previously, that should
not prohibit the Association from enforcing them at any point in the future.
NEW BUSINESS
4) Board Vacancy – Bill Hall stated that Stacy Taylor had resigned from the
Board leaving a position open. Mr. Hall stated that they could either fill the
vacancy now or wait until the Annual Meeting. Joe Jenne questioned who
was next in line based on the numbers from the 2006 Annual Meeting.
LeTisha Labbate stated that Simon Bland received the next highest amount
of votes. After some discussion, this no action was taken at this time.
5) ARC Appointment – Joe Jenne made a motion to remove James Bond due to
lack of attendance. The motion was seconded by Doug Lawhorn and passed
with a vote of 4 to 1 with Cami Hester abstaining. Joe Jenne made a second
motion to appoint Mr. Wagner to the ARC. The motion was seconded by Neil
Sugarman and passed with a vote of 4 – 1 with Cami Hester opposed.
LeTisha Labbate was directed to contact Mr. Wagner and inform him of his
appointment.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Joe Jenne made a motion to adjourn
the meeting. The motion was seconded by Cami Hester and passed
unanimously. The meeting was adjourned at 8:50 PM. The next Board of
Directors meeting was scheduled for November 21, 2006 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, September 19, 2006
DATE: September 19, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Joe Jenne Doug Lawhorn
Bill Young Cami Hester
Peg Porter Neil Sugarman
Fair/Way Management
CALL TO ORDER
Joe Jenne, (Vice President) called the meeting to order at 7:10 PM on the
above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Bill Hall and Sharon Schaper were absent. It was also
noted that Stacy Taylor had resigned from the Board.
READING AND APPROVAL OF MINUTES
The minutes from the August 15, 2006 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as presented. The
motion was seconded by Cami Hester and passed with a vote of 4 to 2 with Joe
Jenne and Neil Sugarman abstaining.
RESIDENT PARTICIPATION
Joe Jenne stated that there was 1 resident present to address the Board.
3) David Pirley was present to address the board regarding the rules for an
Estate Sale. After some discussion, Mr. Pirley was told that he could follow
the open house sign standard or answer the calls from the gate to his home,
whichever he prefers.
REPORTS
57) PRESIDENT: There was no report at this time as the president was absent.
58) TREASURER: Doug Lawhorn presented the financial report for the period
ending August 31, 2006 to the Board for review. Mr. Lawhorn also presented
the draft budget for 2007 to the Board and requested that any items that the
board wished to have included in the budget be emailed to him. With no
further questions, Bill Young made a motion to accept the financial report as
presented. The motion was seconded by Peg Porter and passed
unanimously.
59) MANAGEMENT REPORT: LeTisha Labbate reported that the insurance
premium had come in at twice the amount as last year ($5,280.00) however
this amount DID NOT INCLUDE WIND STORM (hurricane). It was noted that
in order to carry Windstorm coverage, an appraisal was necessary
($1,500.00) and the only items that would be covered would be the gate and
the awning. It was questioned whether the deductible would ever be met for
the windstorm policy if it were in place. There was no further discussion on
the windstorm policy at this time.
60) ARC REPORT: Joe Jenne presented three issues to the Board that the ARC
wanted addressed later on the agenda under New Business :
White vinyl fence
Lawn decoration standard
Appointment of new ARC members
61) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate stated that the
light pole has been installed at the parking lot and Kirby Electric has repaired
the landscape lighting.
62) LANDSCAPING REPORT: LeTisha Labbate stated that the annuals have
been replaced, however they are very sparse and not at all what was
expected.
63) NORTH MELBOURNE HOMEOWNERS ALLIANCE: Bill Young stated that
he attended three meetings within the past week on behalf of the Association.
Mr. Young stated that with regard to the I-95 extension, he questioned
whether a sound barrier would be provided for any of the neighboring
communities, including Windsor Estates, and the answer was no. Mr. Young
stated that it was suggested that prior to the project being started,
homeowners immediately affected by the extension have an inspection of
their foundations and walls done in case something should happen in the
future.
OLD BUSINESS
7) Sheriff Enforcement – Management stated that the agreement was on the
agenda for the County Commissioners meeting this evening. Management
also stated that once the agreement is approved, it could be a few months
before the traffic study is able to be conducted due to the backlog in the
Traffic and Engineering Department.
8) Uniform For Sale Signs – Management stated that uniform for sale signs
could be purchased for approximately $45 / sign, depending on the design.
Questions arose as how to enforce the use of these signs, receive payment,
etc. Management stated that she was given direction at the last meeting to
look into this and report back to the Board. After further discussion, this item
was dropped from the agenda.
9) Miscellaneous – There was no miscellaneous business to discuss at this
time.
NEW BUSINESS
ARC Appointments – Joe Jenne made a motion to remove Steve Fisher from the
ARC due to excessive absences. The motion was seconded by Peg Porter and
passed with a vote of 4 to 2 with Neil Sugarman and Cami Hester abstaining.
Joe Jenne made a second motion to appoint Deborah Smith to the ARC. The
motion was seconded by Neil Sugarman and passed unanimously. Neil
Sugarman also noted that with the resignation of Stacy Taylor, there was a
vacancy on the Board. After some discussion, Joe Jenne stated that this would
be placed on the agenda for the next meeting.
5947 Arlington – Neil Sugarman stated that this address was on the agenda for
the ARC to be discussed under the Hearing Committee and questioned the
history. LeTisha Labbate explained that the owner was in violation because a
pole light was never installed on his property. Mrs. Labbate went on to explain
that she has had numerous conversations with him regarding the pole in the past
and knew that he had one stored on his property. The latest report from the
owner was that the pole light would be installed during the electrical phase of the
pool installation because he would have to run electric out to the area. Mr.
Sugarman stated that in his opinion, the ARC could not go after the homeowner
because of the two year time frame that had lapsed. Mr. Sugarman also
requested that this be reflected in the minutes and added that even though an
initial letter had been sent, the timeline was not followed and therefore the owner
could not be forced to install a pole light.
5765 Sheffield Place Appeal – Joe Jenne presented the background for the
appeal of the violation at 5765 Sheffield Place to the Board for review. It was
noted that the owner had received approval for the installation of a permanent
generator and assumed that, since the standard states that it must be either
screened with landscaping or an approved fence, that he was able to install a
fence without requesting additional approval. Mr. Jenne went on to explain that
the owner was under the impression that vinyl fencing was allowed based on an
existing white vinyl pool barrier on Newbury. It was noted that the pool barrier
was installed with approval based on the pool barrier standard and it was not a
fence. After further discussion, Peg Porter made a motion to accept the appeal
with the following condition(s):
The vinyl fence must be removed and replaced with a wood, board on
board or shadow box fence
The existing fence must be stained to comply with the approved fence
maintenance standard
The vinyl fence must be completely covered with façade fence
The owner must also submit his choice prior to the actual approval being
granted. The motion was seconded by Cami Hester and passed with a vote of 5
to 1 with Neil Sugarman abstaining. Joe Jenne noted that special considerations
were taken with regard to the installation of the existing fence (i.e. posts installed
with 2‟ of concrete). Joe Jenne made a motion to amend the motion to require a
sample of the stain, should this be his choice of compliance, prior to having it
done. The motion was seconded by Bill Young and passed with a motion of 5 to
1 with Neil Sugarman abstaining.
Lawn Ornament Standard – There was no action to be taken at this time.
MISCELLANEOUS
A Budget workshop was tentatively scheduled for either October 10th
or 12th
Junction box on new light pole was not attached
Timers needed to be changed
Flag pole light needs to be dropped down so its not shining onto
Wickham Road
South side lights before the gate not working
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Neil Sugarman made a motion to
adjourn the meeting. The motion was seconded by Cami Hester and passed
unanimously. The meeting was adjourned at 9:00 PM. The next Board of
Directors meeting was scheduled for October 17th, 2006 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, August 15, 2006
DATE: August 15, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Doug Lawhorn
Bill Young Cami Hester
Sharon Schaper Stacy Taylor
Peg Porter Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe Jenne and Neil Sugarman were absent. Stacy
Taylor showed up after the meeting had started.
READING AND APPROVAL OF MINUTES
The minutes from the July 18, 2006 meeting were presented to the Board for
review. Doug Lawhorn suggested leaving the address off of the resident
participation portion of the minutes. A spelling error was also noted. After further
discussion, Bill Young made a motion to approve the minutes as amended. The
motion was seconded by Doug Lawhorn and passed unanimously.
RESIDENT PARTICIPATION
Bill Hall stated that there were 2 residents present to address the Board.
4) Simon Bland was present and questioned the status of the Sheriff‟s
agreement, the lighting along Windsor Estates Drive, the exit gate and the
parking lot light. LeTisha Labbate stated that the Sheriff‟s agreement and the
parking lot light would be discussed under Old Business. Mrs. Labbate also
explained that Kirby Electric is currently looking into the lighting problem and
are trying to detect whether or not there is a broken wire underneath the
roadway. As for the Exit Gate not being lined up, this would be looked into.
5) Wes Richardson was present and questioned why the flag was not on the
pole. It was explained that the flag was removed when the lighting problem
occurred because there was no light shining on the flag. Mr. Richardson also
questioned whether a letter had been sent out regarding the I-95 extension
behind his home. LeTisha Labbate stated that the letter was being drafted.
REPORTS
64) PRESIDENT: Bill Hall thanked the ARC for the work that they do within the
community.
65) TREASURER: Doug Lawhorn requested that any items that the board
wished to have included in the budget be emailed to him. Mr. Lawhorn also
presented the financial report for the period ending July 31, 2006 to the Board
and membership present. With no further questions, Bill Young made a
motion to accept the financial report as presented. The motion was
seconded by Sharon Schaper and passed unanimously.
66) MANAGEMENT REPORT: LeTisha Labbate presented the administration
schedule to the Board for review. Bill Hall stated that a homeowner had
posted their 5 digit code on the call box during an open house. LeTisha
Labbate stated that there is a separate code for open houses and that should
have been used. Stacy Taylor stated that the open house code did not work
and that is why the private code was posted. Mrs. Labbate explained that the
system will lock up if a code is typed incorrectly 3 times in a row and stated
that this could have been what occurred.
67) ARC REPORT: Bill Hall stated that the generator standard was amended and
presented the revised version to the Board for review. Stacy Taylor made a
motion to approve the amended standard as presented. The motion was
seconded by Peg Porter and passed unanimously. Mr. Hall also stated that
the ARC was currently working on a yard ornament standard and presented a
rough draft to the Board for informational purposes only. LeTisha Labbate
added that the hearing committee met regarding six homes in the community
and voted to fine each owner $50 per day up to $1000 in aggregate should
they not come into compliance within the allotted time frame.
68) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate presented a
revised proposal to the Board for the installation of the light pole at the
parking lot for review. Mrs. Labbate stated that the contractor suggested
placing the light pole next to the sidewalk behind the oak tree so that the light
would project into the parking lot as well as into the pavilion area. Cami
Hester stated that she was under the impression that the light pole was to be
placed where the existing pole is at the corner of the tennis courts. Doug
Lawhorn stated that there was $1,300 in the lighting reserve for this project
but that the additional $600 would have to be made up from the operating
funds in the Budget. Mr. Lawhorn also stated that as of today, this was a
reasonably attainable goal. After further discussion, Peg Porter made a
motion to approve the expenditure via email based on cost, location, etc. The
motion died due to a lack of a second. Cami Hester stated that the
expenditure was within the budget and suggested that Management meet
with Neil Sugarman on site to establish where the pole should go.
Management will contact Mr. Sugarman regarding the location and send her
findings back to the Board for approval prior to the installation.
69) LANDSCAPING REPORT: LeTisha Labbate stated that the annuals would
be replaced this month as well as the dead limbs removed from the hedges
next to 7-11. Peg Porter also noted that she has been pruning the plants at
the entrance and suggested that GroundTec be contacted to at least remove
the dead plants now while the replacements are on order.
70) North Melbourne Homeowners Alliance: Bill Young stated that he attended
the meeting and the NMHA is looking into co-hosting the city and county
candidates. Mr. Young also presented a list of goals for the Association and
questioned whether anyone would be interested in serving as an alternate to
the NMHA in cases where Mr. Young would not be able to attend the
meeting. Sharon Schaper volunteered to serve as an alternate. Doug
Lawhorn suggested that the NMHA place the issue of a sound barrier for the
upcoming extension of I-95 on the list of goals presented.
OLD BUSINESS
10) Sheriff Enforcement – Management stated that the agreement has been
signed by Bill Hall and is waiting to be placed on the agenda for the County
Commissioners meeting. In the meantime, a traffic study would be preformed
in order to ensure that the current road signs are up to code.
11) Political Signs – Management presented a legal opinion from the Association
Attorney regarding this issue which supported the Association‟s original
stance on the matter.
12) Lake Fishing Policy – Management presented a legal opinion from the
Association Attorney regarding fishing in the lakes within the community.
After review, Cami Hester made a motion to rescind the lake fishing policy
permanently in light of the legal clarification. The motion was seconded by
Doug Lawhorn and passed with a vote of 4 – 2 with Bill Young and Peg
Porter opposed.
13) Miscellaneous
Speed Bumps – Peg Porter stated that people are driving over the curbs
and grass in order to miss the speed bumps and suggested that the
Association install concrete posts at the end of the speed bumps to
prevent this from happening.
For Sale Signs – Stacy Taylor suggested that the Board look into
universal For Sale signs for the community.
ARC Chairman – It was noted that Cami Hester would be chairing the
ARC for the month of September.
Illegal Parking – LeTisha Labbate stated that this would be enforced by
the Sheriff‟s Department once the agreement goes into affect.
NEW BUSINESS
ARC Appointments – Sharon Schaper made a motion to rescind the position of
the Board that alternates could fill in for a quorum based on the legal opinion
received. The motion was seconded by Stacy Taylor and passed unanimously.
Management was also directed to strike the term Alternate from the minutes in
the future.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Doug Lawhorn made a motion to
adjourn the meeting. The motion was seconded by Sharon Schaper and passed
unanimously. The meeting was adjourned at 8:45 PM. The next Board of
Directors meeting was scheduled for September 19, 2006 at Faith Fellowship
Church in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, July 18, 2006
DATE: July 18, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Joe Jenne Doug Lawhorn
Bill Young Neil Sugarman
Cami Hester Stacy Taylor
Sharon Schaper Fair/Way Management
CALL TO ORDER
Joe Jenne, (Vice-President) called the meeting to order at 7:00 PM on the
above-mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Bill Hall and Peg Porter were absent.
READING AND APPROVAL OF MINUTES
The minutes from the June 20, 2006 meeting were presented to the Board for
review. Neil Sugarman noted a change under Reading and Approval of Minutes.
After further discussion, Cami Hester made a motion to approve the minutes as
amended. The motion was seconded by Stacy Taylor and passed with a vote of
6 to 1 with Joe Jenne abstaining.
RESIDENT PARTICIPATION
Joe Jenne stated that there were 4 residents present to address the Board.
6) Veronica Walsh of 5978 Newbury Circle was present to address the Board
regarding her violation letters for having political signs in her yard. Mrs.
Walsh stated that after listening to the ARC meeting, she understood that
“unless otherwise permitted by the Association” meant that the Association
could approve the use of political signs if they wanted to. Joe Jenne gave a
brief history of the Association with regard to political signs and stated that
council had previously looked into this several years ago and it was
determined that signs could be placed inside the windows of the individual
homes if desired, however the Association had the right to limit the types,
styles, sizes of signs. Mrs. Walsh questioned which council this was. Mr.
Jenne stated that he was not sure at this point in time, however it would he
would investigate and someone would get back to her. After further
discussion, Joe Jenne stated that this would be discussed under New
Business later on in the meeting.
7) Wes Richardson of 5802 Newbury Circle was present and voiced his concern
regarding the I-95 extension behind his home. Mr. Richardson stated that he
felt as though the Association should petition the DOT to increase the berm
or install a wall. Mr. Jenne stated that this would also be discussed under
New Business.
8) Irene DeMeo of 5870 Newbury Circle was present to address the Board.
Mrs. DeMeo stated that it was with deep regret that she has resigned from
the ARC. She stated that she has issues with the way that the Board
overrules the ARC‟s decisions and cited the fountain at 6087 Arlington as an
example. Mrs. DeMeo questioned why the fountain was allowed when it was
a violation. It was explained that the appeal was heard and denied, however
it was agreed to be allowed to stay for the rest of its useful life until such time
that it needs repair, replacement, etc.
9) Joe DeMeo of 5870 Newbury Circle was present to address the Board. Mr.
DeMeo voiced the same concerns regarding the fountain as Mrs. DeMeo and
also stated that this could have long range effects on the Association. Mr.
DeMeo also stated that he is concerned with the message this sends to the
ARC members and requested that his letter be included in the monthly
minutes. Mr. DeMeo also stated that he had an issue with the adopted Lake
Fishing Policy from last month. Joe Jenne stated that this would be
discussed further under Old Business.
REPORTS
14) PRESIDENT: There was no report at this time.
15) TREASURER: Doug Lawhorn stated that the lien was filed against the
delinquent homeowner. Mr. Lawhorn also presented the financial report for
the period ending June 30, 2006 to the Board and membership present. With
no further questions, Bill Young made a motion to accept the financial report
as presented. The motion was seconded by Sharon Shaper and passed
unanimously.
16) MANAGEMENT REPORT: LeTisha Labbate stated that the concrete work
was completed by Don Bo Construction. Neil Sugarman questioned the
approval of the proposal. LeTisha Labbate stated that the approval was
received via email from a majority of the Board members and the expenditure
was approved by the Treasurer.
17) ARC REPORT:
1. Bill Young stated that the owner of 5978 Newbury Circle was present to
address her violation with regard to the political signs in the yard and
stated that this was deferred to the Board of Directors. Mr. Young also
stated that the Hearing Committee met on three homes and suggested
that a fine of $50/day be imposed up to $1000 in aggregate should they
not come into compliance within the allotted time frame.
18) MAINTENANCE COMMITTEE REPORT:
LeTisha Labbate stated that there was a dead short at the entrance which
was repaired. Mrs. Labbate also stated that she had talked to Palm
Shores Paving regarding the pebbling and he stated that he would come
back at a later time, if desired, to redo the areas, however he stated that
this was normal because of the amount of weight at the stop lines.
19) LANDSCAPING REPORT: LeTisha Labbate stated that two of the three
pipes were trenched at the tennis courts. Mrs. Labbate also stated that
monthly meetings have been set up between GroundTech and the
Landscaping Committee in order to keep things on track.
OLD BUSINESS
Lighting – Neil Sugarman presented a light fixture with a swivel base for the pole
at the tennis courts. Mr. Sugarman suggested removing the pole next to the
street on the left hand side and replacing it with a FP&L type post to match the
existing ones in the neighborhood. Doug Lawhorn stated that there is currently
$1200 in the budget for lighting. After further discussion, Neil Sugarman made a
motion to table the vote of the lighting until a final cost could be obtained and
then send the vote out via email. The motion was seconded by Sharon Schaper
and passed unanimously.
Sheriff Enforcement – Management stated that she had spoken to Dale
Lundgren from the County Commissioners Office. He stated that they did not
receive the paperwork back in time from the Sheriff‟s Department for the
County‟s July 11th meeting. It would be placed on the agenda for the County‟s
July 26th meeting.
Miscellaneous
Fountain – Joe Jenne stated that he was not present at the June meeting
and therefore he would like to discuss the ramification of the decision of
the Board to allow the fountain to remain for the rest of its useful life. Neil
Sugarman stated that questions were previously submitted to the Board
during the resident participation portion of the meeting and it was passed
by a majority of the board to deny the appeal of the violation and to allow
the fountain to remain for the rest of its useful life. Mr. Jenne stated that
he felt as though the standard should be changed prior to be overturned
by the Board and suggested modifying the standard. Cami Hester stated
that she had perceived the fountain as being attractive and felt as though
the ARC was in agreement to allow it to remain. Joe Jenne stated that a
procedural change may be in order. He suggested that all appeals
include the recommendations of the ARC. This would help avoid
miscommunication between the ARC and the Board. Wes Richardson
explained why it was denied and stated that the owner was told that he
could appeal the decision to the Board. Neil Sugarman stated that it
would have been approved by the ARC as a lawn ornament and the only
difference was the water running through it. Stacy Taylor also voiced her
concern with the fountain being allowed to remain. After further
discussion, Joe Jenne made a motion to send the standard back to the
Arc to place some sort of restrictions on the side and back placements of
fountains, with regard to placement, beyond not being visible from the
street. Mr. Jenne also moved to have the ARC draft a standard regarding
the size and quantity of lawn ornaments allowed on any one property and
to affirm the position of the Board of Directors as far as fountains being
prohibited in front of the property and that the decision made at the last
meeting was a procedural error. The motion was seconded by Doug
Lawhorn and passed unanimously.
Fishing Policy – Joe Jenne stated that he feels as though the adoption of
the fishing policy is taking away his rights as a homeowner in the
Association. Mr. Jenne also stated that if the area around the lake is
restricted from access then he feels as though the lake front owners
should be responsible for maintaining the lakes solely. Mr. Jenne then
opened the meeting up to the floor and requested that Joe DeMeo speak
on the issue. Mr. DeMeo stated that a reading was never received from
an attorney regarding the areas surrounding the lakes. After further
discussion, Neil Sugarman made a motion to rescind the approval of the
lake fishing policy until a legal clarification can be obtained. The motion
was seconded by Stacy Taylor and passed with a vote of 6 to 1 with Bill
Young abstaining.
NEW BUSINESS
ARC Appointments – Joe Jenne asked whether Irene DeMeo would reconsider
her resignation from the ARC. After some discussion between the Board
members and Mrs. DeMeo, Mrs. DeMeo agreed to go back on the ARC. Joe
Jenne then made a motion to appoint Nick Hellaris to the ARC as a voting
member. The motion was seconded by Sharon Schaper and passed
unanimously.
Political Signs – Joe Jenne questioned whether the Board would want to have
the current council for the Association reviews this issue. Doug Lawhorn made a
motion to uphold the ARC decision that this is a violation and to obtain a legal
opinion on political signs within the community. The motion was seconded by
Cami Hester and passed unanimously.
I-95 Extension – Joe Jenne made a motion to draft a letter to the county
commissioners requesting that something be done for noise abatement between
the homes along Newbury Circle and the new I-95 extension. The motion was
seconded by Cami Hester and passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to
adjourn the meeting. The motion was seconded by Stacy Taylor and passed
unanimously. The meeting was adjourned at 9:00 PM. The next Board of
Directors meeting was scheduled for August 15, 2006 at Faith Fellowship Church
in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, June 20, 2006
DATE: June 20, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Peg Porter
Doug Lawhorn Bill Young
Neil Sugarman Cami Hester
Sharon Schaper Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe Jenne and Stacy Taylor were absent.
READING AND APPROVAL OF MINUTES
The minutes from the May 16, 2006 meeting were presented to the Board for
review. After further discussion, Peg Porter made a motion to approve the
minutes as amended. The motion was seconded by Cami Hester and passed
unanimously.
RESIDENT PARTICIPATION
Bill Hall stated that he can not take comments from the floor after this portion of
the meeting has concluded.
10) Steve White of 6087 Arlington Circle was present to address the Board
regarding his denial for the installation of a rock fountain in his front
courtyard. Mr. White presented a petition signed by his surrounding
neighbors stating that they were not opposed to him having the fountain.
Cami Hester questioned whether the standards can be amended. Peg Porter
stated that standards can be amended time to time as seen fit by the Board
of Directors. Mrs. Hester then suggested that the Board consider a height
restriction on fountains. Peg Porter suggested amending the standard to
allow a fountain with the height restriction of 28” and only after it has been
approved by the ARC. Bill Hall stated that the ARC and the Board must
follow the covenants that were set forth at the inception of the Association.
Doug Lawhorn made a motion to support the ARC‟s decision in denying the
fountain. The motion died due to a lack of a second. Neil Sugarman made a
motion to deny the fountain, however allow it to remain for the remainder of
its useful life, and at such time that it needs maintenance, repaired or
replaced it is to be removed in order to come into compliance with the
Standard. The motion was seconded by Peg Porter and passed with a vote
of 4 – 2, with Bill Young abstaining and Bill Hall and Doug Lawhorn opposed.
11) Wes Richardson was present and voiced his concern regarding the following
items:
Bumps at gate not painted yet
Surface of the roadway lifting at the stop lines
LeTisha Labbate stated that Fair/Way Management has a work order to paint the
bumps at the gate and it would be done shortly. As for the surface of the
roadway, Mrs. Labbate stated that she would contact Palm Shores Paving and
let Keith know of the problem and see what he has to say.
3) Nick Hellaris was present to address the cleaning of the seal coating from his
driveway by the Association. Mr. Hellaris stated that he is not happy with the
outcome of the pressure washing. Bill Hall directed Management to send a letter
to the homeowner stating that he will not be held responsible in the future for the
areas affected by the seal coating during any inspections by the Association.
REPORTS
20) PRESIDENT: Bill Hall thanked the ARC for all of the work they do behind the
scenes to help maintain the standard that Windsor Estates is known for.
21) TREASURER: Doug Lawhorn presented the financial report for the period
ending May 31, 2006 to the Board and membership present. Mr. Lawhorn
stated that the total cost to date for the road project was $27,082.00.
22) MANAGEMENT REPORT: LeTisha Labbate stated that she would be
reporting on items throughout the agenda.
23) ARC REPORT:
2. Sharon Schaper presented the revised draft of the Hurricane Standard to
the Board for review. Peg Porter made a motion to approve the standard
as presented. The motion was seconded by Sharon Schaper and passed
unanimously.
24) MAINTENANCE COMMITTEE REPORT: Neil Sugarman questioned
whether the backup batteries were replaced on the gate. LeTisha Labbate
stated that the belt was replaced and routine maintenance preformed,
however she would check with Electronic Access regarding the replacement
of the backup batteries. Bill Hall questioned what was discovered with regard
to the additional light posts in the parking area. Neil Sugarman stated that he
had been out of town and he had not had a chance to investigate, however
he and Wes Richardson would work together on this and relay their findings
back to the Board.
25) LANDSCAPING REPORT: Peg Porter stated that she had met with Glenn
Cooper of GroundTech and walked the property. Mrs. Porter noted that items
of concern were brought to his attention and he stated that they would be
addressed. Mrs. Porter also suggested that she meet with him the following
week for a progress report on property. Some of the items mentioned during
the walkthrough were:
3. The three pipes need trenched at the tennis courts
4. The oak trees were placed on hold until after hurricane season.
OLD BUSINESS
Road Sealing Project Arlington – Management stated that the project has been
completed.
Sheriff Enforcement – Management stated that she has spoken to Dale Lundgren
from the County Commissioners Office and was told that there are approximately
67 communities in line for the same agreement, therefore the County is preparing
a standard form that would be easily processed in the system. Mr. Lundgren
also stated that the County Commissioners are meeting on July 11th at which
time the Board of Directors for the County Commissioners will be signing off on
the agreements. The next step, according to Mr. Lundgren, would be for a traffic
engineering officer to come out and determine whether the signage in the
community is appropriate. If not, the Association would be responsible for
bringing the signage into compliance.
Miscellaneous
Bill Hall stated that he would write a cover letter to go out with the color
book explaining the idea behind the color book.
Management stated that she would meet with the neighborhood youth
who was hired to collect debris around the common areas to make sure
that everyone is on the same page as far as boundaries, number of times
per week, etc.
NEW BUSINESS
Lake Fishing Policy – Management presented a draft of a proposed lake fishing
policy to the Board for review. Neil Sugarman made a motion to approve the
lake fishing policy as presented. The motion was seconded by Peg Porter and
passed with a vote of 6 – 1 with Cami Hester abstaining.
Mailbox Standard – Sharon Shaper made a motion to change the wording from
3” to 2” and directed Management to purchase the numbers and install them as
needed on the boxes that were not currently in compliance with the 2” revision.
The motion was seconded by Peg Porter and passed unanimously.
Management was also directed to contact Creative Mailbox and find out the cost
to order S brackets separately in bulk so that the homeowners would be able to
purchase them through the office instead of being charged extra for
delivery/installation from Creative Mailbox.
North Melbourne Homeowners Association Meeting – Bill Young stated that he
attended the meeting and there were reports of increased vandalism throughout
the surrounding neighborhoods. He also stated that the House Bill 391 passed in
Tallahassee and suggested that the Board members read up on it.
Miscellaneous - Neil Sugarman suggested adding the work orders to the
minutes, such as the painting of the bumps at the gate.
LEGAL DISCUSSION
5840 Newbury Circle – LeTisha Labbate stated that she has spoken to the realtor
regarding the late fee and interest accruing on Mr. Komars assessment and in
addition, a letter was sent to him at another address along with copies of the
previous letters mailed to him. Neil Sugarman made a motion to place a lien on
his unit. The motion was seconded by Cami Hester and passed unanimously.
ADJOURNMENT
With no further business to be discussed, Sharon Schaper made a motion to
adjourn the meeting. The motion was seconded by Neil Sugarman and passed
unanimously. The meeting was adjourned at 8:25 PM. The next Board of
Directors meeting was scheduled for July 18, 2006 at Faith Fellowship Church in
Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, May 16, 2006
DATE: May 16, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Peg Porter
Doug Lawhorn Bill Young
Neil Sugarman Cami Hester
Sharon Schaper Joe Jenne
Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Stacy Taylor was absent.
READING AND APPROVAL OF MINUTES
The minutes from the April 18, 2006 meeting were presented to the Board for
review. Doug Lawhorn noted a change under Miscellaneous New Business.
After further discussion, Bill Young made a motion to approve the minutes as
amended. The motion was seconded by Peg Porter and passed with a vote of 7
to 1 with Joe Jenne abstaining.
RESIDENT PARTICIPATION
Bill Hall stated that he can not take comments from the floor after this portion of
the meeting has concluded.
1) Wes Richardson was present and voiced his concern regarding the following
items:
Palm trees need trimmed at entrance
Annuals took a long time to be replaced
Trees at tennis courts need trimmed
Report needs to be run to check on overused gate codes
Common area sidewalks need pressure cleaned through the community
Trash accumulating around common areas
LeTisha Labbate stated that she would contact GroundTech regarding the
trimming of the palms at the entrance and at the tennis courts. Mrs. Labbate also
stated that she would get a price for the cleaning of the sidewalks in the common
area of the community. As for the trash collection, it was reported that a change
has just been made and an improvement should be seen shortly.
REPORTS
26) PRESIDENT: Bill Hall thanked Stacy Taylor for organizing the spring garage
sale and also thanked the ARC for all of the work they do behind the scenes
to help maintain the standard that Windsor Estates is known for.
27) TREASURER: Doug Lawhorn presented the financial report for the period
ending April 30, 2006 to the Board and membership present.
28) MANAGEMENT REPORT:
Management stated that she had contacted the Post Master regarding the
unmarked cars delivering mail within the community and was told that
because Windsor is considered a rural route, non-commercial vehicles
are used by the postal carriers. Management also stated that a follow up
letter was sent to the Post Master and she was still waiting a return reply
in writing.
Management presented a letter from Prime Bank stating that they would
be responsible for the cleanup along the exit to Windsor Estates Drive at
Wickham Road.
Management stated that there were some options for lighting included in
the package for the Board for review. After further discussion, this matter
was tabled until the Maintenance Report.
29) ARC REPORT:
5. Neil Sugarman stated that the Hearing Committee met and voted to
impose a fine of $50/day not to exceed $1000 in aggregate to each home
discussed. Mr. Sugarman also stated that the ARC is going to be looking
into suitable alternatives to the S Bracket currently in the community as
the price has risen to $75/each. After further discussion, Neil Sugarman
made a motion to table the enforcement of the S Bracket until the
alternatives are received back from the ARC. The motion was seconded
by Sharon Schaper and passed unanimously.
6. Neil Sugarman questioned the role played by the Alternate on the ARC.
Bill Young questioned what would happen if only three ARC members
were present at a meeting. Neil Sugarman stated that it was his belief
that if the ARC was short members to hold a quorum, then the alternate
would fill in for that meeting. After further discussion, Peg Porter made a
motion to clarify the role of the alternate to be 1) one who takes the place
of a resigning member (senior alternate then secondary) 2) one who is
encouraged to attend all meetings of the ARC and if a quorum is not
established, are then allowed to fill in with voting powers for that meeting
only. The motion was seconded by Bill Young and passed unanimously.
30) MAINTENANCE COMMITTEE REPORT: LeTisha Labbate from Fair/Way
Management presented a couple of options with regard to the proposed
security light at the pavilion. Neil Sugarman stated that we should be able to
place extensions on the poles to get them up to the required height. Joe
Jenne questioned the consistency of the light poles in the community and
stated that they would now have 3 separate pole styles and fixtures. Mr.
Sugarman suggested removing the existing lighting and bring in 2 matching
poles into the parking lot. After further discussion, Mr. Sugarman stated that
he would email his findings to the Board for review with regard to the
directional light.
31) LANDSCAPING REPORT: Management was instructed to place the
mulching of the beds on the schedule with GroundTech.
OLD BUSINESS
Road Project – Management explained that two homeowners had driven on
Arlington Circle while the sealant was wet causing several markings on both the
road and private driveways. Palm Shores Paving was contacted and gave the
Association a price of $500 to do the repairs, as well as repair the section in front
of the gates that was caused by the school bus. Neil Sugarman suggested
having the work done and bill the homeowners responsible. Joe Jenne
suggested sending a letter to the homeowners explaining what was going on.
After further discussion, Joe Jenne made a motion to remedy the driveways and
schedule the respray and to construct a letter to the homeowners explaining the
cost of the damage and remedies that would follow. The motion was seconded
by Neil Sugarman and passed unanimously.
Sheriff Enforcement – Management stated that she has spoken to Dale Lundgren
from the County Commissioners Office and he is anticipating having the
agreement finalized within the next few days. Management stated that once it
arrived, it would be forwarded to the Board for review.
NEW BUSINESS
Lake Policy – Peg Porter expressed a concern with the individuals fishing behind
private homes without permission from that homeowner. Bill Young stated that
he thought that a fishing policy had been passed a few years back prohibiting this
type of activity. After further discussion, it was explained that the fishing policy
was presented to the Board for adoption, however it was decided to be included
in the common area rules and regulations stating that fishing was catch and
release only. Management stated that she would resend the draft fishing policy
out to the Board members for review and place it on the agenda for the June
meeting.
Miscellaneous – Management was directed to have the bumps at the entrance
and exit gates painted traffic yellow for better visibility.
LEGAL DISCUSSION
3242 Windsor Estates Drive – Neil Sugarman made a motion to apply a lien on
the property once the maximum is reached on all three violations. The motion
was seconded by Sharon Schaper and passed with a vote of 5 to 3 with Doug
Lawhorn, Bill Young and Joe Jenne opposed.
ADJOURNMENT
With no further business to be discussed, Neil Sugarman made a motion to
adjourn the meeting. The motion was seconded by Bill Young and passed
unanimously. The meeting was adjourned at 9:00 PM. The next Board of
Directors meeting was scheduled for June 20, 2006 at Faith Fellowship Church in
Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, April 18, 2006
DATE: April 18, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Peg Porter
Doug Lawhorn Bill Young
Stacy Taylor Neil Sugarman
Cami Hester Sharon Schaper
Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe Jenne was absent.
READING AND APPROVAL OF MINUTES
The minutes from the March 21, 2006 meeting were presented to the Board for
review. Cami Hester made a motion to approve the minutes as amended. The
motion was seconded by Bill Young and passed unanimously.
RESIDENT PARTICIPATION
Bill Hall stated that he can not take comments from the floor after this portion of
the meeting has concluded.
2) Wes Richardson was present and voiced his concern regarding the
unmarked postal vehicles that are distributing the mail within the community.
Management was directed to contact the post office and request that marked
vehicles be used only.
3) Simon Bland was present and questioned whose responsibility it was to
maintain the trees along 7-11. Neil Sugarman stated that this property
belonged to the 7-11 and suggested that the Board contact the owner
regarding the clean up along the sidewalk.
REPORTS
32) PRESIDENT: Bill Hall reported that the sealing project went exceptionally
well and thanked the Board members for working together swiftly and
efficiently.
33) TREASURER: Doug Lawhorn presented the financial report for the period
ending March 31, 2006 to the Board and membership present. Mr. Lawhorn
stated that the sealing project will be reflected in the April financial report.
Neil Sugarman questioned the gate maintenance line item. Doug Lawhorn
stated that he would look into this.
34) MANAGEMENT REPORT: Management stated that she had contacted the
county regarding the requirement for reflective tape on the gates of a private
community and was told that there are none. Therefore, Management was
directed to remove the excess tape from the gates. After further discussion,
Doug Lawhorn made a motion to place tape on the sides of the posts with
Neil Sugarman overseeing the placement. The motion was seconded by Peg
Porter and passed unanimously. Neil Sugarman suggested installing a light
pole at the tennis courts to project light into the pavilion area and parking lot.
After further discussion, Neil Sugarman was directed to look into this matter
and report back to the Board at the next meeting.
35) ARC REPORT:
7. Cami Hester stated that the Hearing Committee met and voted to impose
a fine of $50/day not to exceed $1000 in aggregate to each home
discussed. Mrs. Hester also presented a draft of the tree replacement
standard to the Board for review. Neil Sugarman stated that in his
opinion, this would be changing the covenants. Peg Porter made a
motion to accept the standard as presented. The motion was seconded
by Bill Young. Neil Sugarman stated that this restriction was not
intentionally ignored; therefore it would not be selective enforcement.
After further discussion, Peg Porter withdrew her previous motion.
36) MAINTENANCE COMMITTEE REPORT: Peg Porter stated that TruGreen
has treated the entrance to the community. It was also reported that
Fair/Way Management would be fixing the tear in the awning.
37) LANDSCAPING REPORT: Peg Porter suggested that the areas behind each
entrance wall on Wickham Road be filled with pine bark so that the stumps
would not show, instead of removing them. Management stated that because
this area was so tight, it would cost approximately $350 per stump to remove
them. It was also suggested that new trees not be planted in those areas
because they are already so cluttered.
OLD BUSINESS
Road Project – Management stated that they received word that with the
escalating fuel prices, the cost of seal coating the roads would be affected.
Therefore, Management was directed to contact Palm Shores paving to get a
price to do Arlington Circle now instead of later. The cost would be $6,000.00
and Keith would be able to do it May 8th, 9th and 10th. Sharon Schaper made a
motion to approve the seal coating for Arlington Circle and place it on the
schedule for the week of May 8th. The motion was seconded by Peg Porter and
passed with a vote of 6 – 1 with Stacy Taylor opposed.
Miscellaneous – It was suggested that a No Outlet sign be installed on
Helmsdale. Management stated that she would get a price for this and report
back to the Board.
NEW BUSINESS
Yard of the Month – Stacy Taylor stated that she has been talking to some of the
local retailers in the area regarding donations for a “Yard of the Month” award.
After further discussion, Neil Sugarman made a motion to proceed with the
project. The motion was seconded by Cami Hester and passed unanimously.
Sheriff Enforcement – Management stated that an agreement has been drawn up
between the Association and the County Commissioners office requesting that
the Sheriff‟s Department be granted the authority to enforce traffic laws within the
community. At this time, the agreement is being reviewed by the County
Commissioners office and Management will report back once a verdict is
received.
Miscellaneous –
8. Stacy Taylor stated that she knew of a tennis pro who would give lessons
on site to residents who were interested at a charge of $10/hour.
9. Mrs. Taylor also questioned the number of lawn ornaments allowed in the
community. It was noted that there is no restriction.
10. Bill Hall read a letter from a previous member of the Pineda Presbyterian
Church requesting that the Association consider granted a curb cut onto
Windsor estates Drive. Mr. Hall proceeded to give some background with
regard to the previous dealings with the church for members who were
not aware. .
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Neil Sugarman made a motion to
adjourn the meeting. The motion was seconded by Bill Young and passed
unanimously. The meeting was adjourned at 8:50 PM. The next Board of
Directors meeting was scheduled for May 16, 2006 at Faith Fellowship Church in
Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, March 21, 2006
DATE: March 19, 2006
TIME: 7:00 PM
PLACE: Faith Fellowship Church, Melbourne, Florida 32940
IN ATTENDANCE
Bill Hall Joe Jenne
Peg Porter Doug Lawhorn
Bill Young Stacy Taylor
Neil Sugarman Cami Hester
Fair/Way Management
CALL TO ORDER
Bill Hall, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Faith Fellowship Church, in Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Sharon Schaper was absent.
READING AND APPROVAL OF MINUTES
The minutes from the January 19, 2006 meeting were presented to the Board for
review. A change was noted under the Presidents Report. Bill Young made a
motion to approve the minutes as amended. The motion was seconded by
Cami Hester and passed unanimously.
RESIDENT PARTICIPATION
1) Irene DeMeo questioned why there was so much reflective tape on the
gates. Bill Hall directed Fair/Way Management to contact the county on
what the requirements are for private communities.
2) Wes Richardson was present and questioned who is responsible for
maintaining the trees along the berm behind his home. Management was
directed to contact the county to see if this was their responsibility.
REPORTS
38) PRESIDENT: Bill Hall thanked Cami Hester for getting the room at Faith
Fellowship for the meetings. It was also noted that there was some
communication among the Board members regarding the appreciation for
Rob Provera in his work with organizing the Road Sealing Project.
39) TREASURER: Doug Lawhorn presented the financial report for the period
ending February 28, 2006 to the Board and membership present. There was
a question with regard to the Landscaping, Mulch, and Annuals line item.
Management was directed to look into this amount and report back to the
Board.
40) MANAGEMENT REPORT: Management stated that Tom Dillon was in the
process of talking to Ground Tech with regard to the maintenance of the dry
ditch next to the tennis courts.
41) ARC REPORT:
11. Bill Young stated that the there were 156 homeowners on the violation list
and the majority of those were for mailboxes numbers being the wrong
style. Joe Jenne questioned whether the standard is too critical on the
style. After further discussion, Cami Hester made a motion to strike the
front font style requirement from the standard. The motion was seconded
by Joe Jenne and passed unanimously.
12. Wes Richardson presented a revision for the Hurricane Shutter Standard
to the Board for review. Joe Jenne made a motion to approve the revised
standard as presented. The motion was seconded by Cami Hester and
passed unanimously.
13. Wes Richardson presented a revision for the Driveway Maintenance to
the Board for review. The revision added a second color option for
staining the driveway and sidewalk as well as removed the requirement
for maintaining the sidewalk outside of the apron. After some discussion,
Peg Porter made a motion to approve the revision as presented. The
motion was seconded by Bill Young and passed with a vote of 5 to 2, with
Joe Jenne and Cami Hester opposed.
14. Wes Richardson presented a revision for the Driveway Paver standard to
the Board for review. The revision removed the requirement for paving
the common area sidewalk and apron. Neil Sugarman made a motion to
approve the revision as presented. The motion was seconded by Cami
Hester and passed with a vote of 6 to 1 with Joe Jenne opposed.
42) MAINTENANCE COMMITTEE REPORT: There was no report at this time.
43) LANDSCAPING REPORT: Management stated that the sago palm at the call
box died from Asian Scale and needed to be replaced. It was recommended
that the Sago be replaced with a Queen Lily or Bird of Paradise or another
broadleaf plant. The cost would be approximately $100.00. Management
was directed to contact GroundTech and work together with Peg Porter on
the removal of the Sago Palm as well as the replacement of the palm trees
that were removed at the entrance.
OLD BUSINESS
Awning – Neil Sugarman stated that there was a slice in the awning and that one
of the posts were twisted. Management was directed to look into this.
Road Project – Management presented a copy of the door hanger to the Board
for review. Peg Porter stated that she would organize the distribution of the door
hangers with the children who distribute the newsletter. It was also noted that
the parents would be with the children to make sure that every home received a
door hanger.
NEW BUSINESS
ARC Members – LeTisha Labbate stated that there were three vacancies for the
ARC and four volunteers. After further discussion, Joe Jenne made a motion to
appoint Simon Bland, Nick Hellaris to the ARC with Winston Palmer and Deborah
Smith as alternates. The motion was seconded by Stacy Taylor and passed
unanimously.
Commercial Vehicles – There was no action taken on this item.
Yard Sale – Stacy Taylor stated that she had heard of some interest in having a
spring community yard sale. After some brief discussion, Stacy Taylor made a
motion to have a spring yard sale. The motion was seconded by Bill Young and
passed unanimously.
Yard of the Month – This item was tabled until the next meeting.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Neil Sugarman made a motion to
adjourn the meeting. The motion was seconded by Bill Young and passed
unanimously. The meeting was adjourned at 9:00 PM. The next Board of
Directors meeting was scheduled for April 18, 2006 at Faith Fellowship Church in
Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ANNUAL MEETING
FEBRUARY 21, 2006
DATE: February 21, 2006
TIME: 6:30 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Joe DeMeo, chairman of the meeting, called the meeting to order at 6:30 PM.
ROLL CALL AND QUORUM DETERMINATION
The roll was taken and it was reported that a quorum was established by the
presence of 90 homeowners either in person or by proxy.
PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE
Tom Dillon of Fair/Way Management reported that proper noticed was mailed to
each homeowner in accordance with the bylaws as well as posted on the
property 7 days prior to the meeting date.
READING OF MINUTES
Peg Porter made a motion to waive the reading of the minutes of the February
21, 2006 Annual Meeting and approve them as presented. The motion was
seconded by Cami Hester and passed unanimously.
REPORTS OF OFFICERS, COMMITTEES OR AGENTS
Joe DeMeo reported on several items that had been accomplished by the Board
of Directors over the past year. Mr. DeMeo stated that the awning was installed
at the tennis courts and also stated that the Association was in the process of
working up an agreement with the Sheriff‟s Department which would enable them
to enter the community to enforce traffic infractions, speeding, illegal parking, etc.
It was also noted that there had been some vandalism reported in the community
and the members present were reminded to keep their vehicles locked at all
times.
ELECTIONS
Volunteers were requested from the floor to help tally the votes on the election as
well as the proposed changes to the Articles of Incorporation and the By-Laws.
Wes Richardson, Courtney McMahan and Cathie Johnson volunteered to tally
the votes. Tom Dillon stated that there were ten candidates for nine positions,
however write-ins were allowed. The votes were tallied and the Board of
Directors for 2006 are as follows: Joe Jenne, Doug Lawhorn, William Hall,
William Young, Cami Hester, Neil Sugarman, Stacy Taylor, Sharon Schaper, and
Peg Porter.
With regards to the changes in the Articles and Bylaws, Tom Dillon stated that
the minimum requirement to approve the three amendments was not met again
this year with only 95 votes being received.
NEW BUSINESS
There was no new business to be discussed at this time.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 7:20 PM.
Respectfully Submitted,
Fair/Way Management
Agent for Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
ORGANIZATIONAL MEETING
FEBRUARY 21, 2006
DATE: February 21, 2006
TIME: 7:30 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
IN ATTENDANCE: Neil Sugarman William Hall
William Young Joe Jenne
Peg Porter Cami Hester
Doug Lawhorn Sharon Schaper
Stacy Taylor Fair/Way Management
CALL TO ORDER
LeTisha Labbate of Fair/Way Management called the meeting to order at 7:30
PM.
ELECTION OF OFFICERS BY DIRECTORS
Cami Hester made a motion to nominate Bill Hall as President. The motion was
seconded by Joe Jenne and passed unanimously. Bill Hall accepted the position
of President.
Doug Lawhorn made a motion to nominate Joe Jenne as Vice President. The
motion was seconded by Cami Hester and passed unanimously. Joe Jenne
accepted the position of Vice President.
Bill Young made a motion to nominate Peg Porter as Secretary. The motion was
seconded by Cami Hester and passed unanimously. Peg Porter accepted the
position of Secretary.
Bill Young made a motion to nominate Doug Lawhorn as Treasurer. The motion
was seconded by Peg Porter and passed unanimously. Doug Lawhorn accepted
the position of Treasurer.
Stacy Taylor, Neil Sugarman, Cami Hester, Bill Young and Sharon Schaper will
serve as Directors.
ADJOURNMENT
With no further business to be conducted, the meeting was adjourned at 7:42
PM.
Respectfully Submitted,
Fair/Way Management
For Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Thursday, January 19, 2006
DATE: January 19, 2006
TIME: 7:00 PM
PLACE: Perkins Restaurant, Suntree, Florida 32940
IN ATTENDANCE
Joe DeMeo Cami Hester
Nick Hellaris Peg Porter
Joe Jenne Doug Lawhorn
Bill Young Bill Hall
Fair/Way Management
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the
meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Tom Studstill was absent.
READING AND APPROVAL OF MINUTES
The minutes from the November 15, 2005 meeting were presented to the Board
for review. Doug Lawhorn made a motion to approve the minutes as presented.
The motion was seconded by Joe Jenne and passed unanimously.
RESIDENT PARTICIPATION
Simon Bland was present and requested to address the Board regarding the
following items:
3) Awning at entrance - Joe DeMeo stated that he did not have the
specifications for the awning in front of him at that time; however he
would look into it and get an answer back to Mr. Bland.
4) Broken gate section - LeTisha Labbate stated that the section was
ordered and was due to be installed within the next two days. In the
meantime, however, she agreed to have the broken section removed.
5) Speeding - Mr. DeMeo stated that speeding has been an ongoing
problem within the community and this is something that the Board will
have to address. Mr. Bland stated that Baytree is in the process of
petitioning the county to enforce the speeding regulations within the gated
community and questioned why Management was not aware of this since
he was under the impression Baytree was managed by Fair/Way
Management. Mrs. Labbate stated that she would contact Bayside
Management, who is the management company for Baytree, and see
what she could find out. Mrs. Labbate also stated that Fair/Way
Management oversees the CDD, not the homeowners association in
Baytree.
6) Email responses - Mr. DeMeo stated that the policy of the Board has
always been to have comments and concerns directed to the
management company who in turn would filter them to the rightful parties,
which is why the email addresses are not posted on the website. Mr.
Bland questioned why the email addresses are given out to new
homeowners as part of the welcome package. Mr. DeMeo stated that he
was not aware of this and if this was the case, he would take action to
have the email addresses removed. Mr. Bland also questioned whether
emails were being filtered to the rest of the Board. Cami Hester stated
that she has received forwarded emails from Mr. Bland.
Neil Sugarman was present and requested to address the Board regarding the
following items:
1) Email addresses for Board members - Mr. DeMeo stated again that this
has been the policy of the Board in the past and called for a vote of the
Board members as to whether they desired to continue with this policy in
the future. Doug Lawhorn made a motion to continue to implement this
policy until further notice. The motion was seconded by Cami Hester and
passed unanimously.
2) Specifications for the Awning - Mr. DeMeo stated that he did not have that
information on hand; however it would be looked into.
3) Landscaping lights crooked at the entrance – Management stated that
she would look into this matter.
4) Hedges not covering 50% down each side of the homes – LeTisha
Labbate stated that this would be addressed during the spring clean up
maintenance letter that is due to go out in April.
5) Enforcement at the bus stop
6) Walkway easement – This item was addressed at previous board
meetings and it was
7) Bulletin Board – LeTisha Labbate stated that it the bulletin board had
been vandalized twice in the past year and it was decided to not replace it
again at this time. After further discussion, Management stated that the
bulleting board would be removed.
8) Swale by tennis courts
9) Church Property construction – LeTisha Labbate stated that this item
would be addressed during the meeting.
10) Enforcement of violations / Work in Progress - LeTisha Labbate explained
that these items were situations where the homeowners have either
contacted a contractor and have been placed on a list for compliance, or
they have made contact with the office and provided a plan of action that
is being monitored on the drive-through.
11) Violations on homes for sale
12) Assessment increase – Joe DeMeo stated that the attorney reviewed the
section of the documents pertaining to increases in the annual
assessment and it was the attorney‟s opinion that the increase was
legitimate.
After further discussion, Joe DeMeo stated that the Board would address the rest
of Mr. Sugarman‟s concerns in writing at a later time.
REPORTS
44) PRESIDENT: Joe DeMeo stated that the stated that he had enjoyed working
with the Board members over the past year and thanked them for their hard
work and efforts. Mr. DeMeo also thanked the ARC for all of their hard work
throughout the year as well.
45) TREASURER: Doug Lawhorn presented the financial report for the period
ending December 31, 2005 to the Board and membership present. Joe
DeMeo stated that Mr. Lawhorn has been tracking our financial status since
the turnover and questioned how the Board would feel if the accounting firm
was terminated and Mr. Lawhorn was the sole financial officer in charge of
the financial reporting and recording. Joe Jenne stated that he felt a little
uneasy about a homeowner having this sort of liability. LeTisha Labbate
stated that the Association is covered by a Directors and Officers Policy
which protects the officers in case of a legal suit. After further discussion,
Peg Porter made a motion to appoint Doug Lawhorn as the sole financial
officer for the Association. The motion was seconded by Nick Hellaris and
passed unanimously. Management was directed to terminate the relationship
with Francis Stewart CPA.
46) MANAGEMENT REPORT: Management presented the Priority List to the
Board for review.
47) ARC REPORT: Joe DeMeo stated that the there was no ARC meeting held
due to the lack of a quorum.
48) MAINTENANCE COMMITTEE REPORT: Management stated that the gate
had been repaired and also presented documentation from Robin Spratt of
the St. Johns River Water Management System stating that the church
property has agreed to take on the additional water flow caused by their
construction.
49) LANDSCAPING REPORT: Management stated that the cost to grind out the
stumps at the entrance was approximately $350 per stump. After further
discussion, this item was tabled until the next Board meeting.
OLD BUSINESS
Awning – Management reported that the awning canvas was installed and the
original post was replaced.
Road Project – It was reported that Rob Provera had met with the Department of
Transportation on property and solicited proposals from three other contractors
besides the three that were originally contacted. Once the proposals come in, a
meeting will be set up with Rob Provera and the contractor on property to go over
the specifics of the project.
Miscellaneous – Joe DeMeo stated that a homeowner had requested the email
addresses of the Board members from Management and questioned whether the
Board would be comfortable with giving out this information. After further
discussion, Doug Lawhorn made a motion to have all communication relative to
the functions of the Association be sent through the association management
company who in turn would filter it through to the respective parties. The motion
was seconded by Cami Hester and passed unanimously.
NEW BUSINESS
Annual Meeting – LeTisha Labbate presented the second notice of the annual
meeting to go out to the homeowners. Joe DeMeo directed Management to
change the cover letter to reflect the number of votes needed to pass the
amendments as well as the cost for the mailings each year.
Meeting Location – It was reported that as of this meeting, the rental fee for the
meeting room in Perkins was raised to $40/hour. After further discussion, it was
decided to hold the meeting for March at the office of Fair/Way Management
unless something more suitable became available.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Doug Lawhorn made a motion to
adjourn the meeting. The motion was seconded by Nick Hellaris and passed
unanimously. The meeting was adjourned at 8:30 PM. The next Board of
Directors meeting was scheduled for March 21, 2006 at Fair/Way Management
of Brevard in Melbourne.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, November 15, 2005
DATE: November 15, 2005
TIME: 7:00 PM
PLACE: Perkins Restaurant, Suntree, Florida 32940
IN ATTENDANCE
Joe DeMeo Cami Hester
Nick Hellaris Tom Studstill
Joe Jenne Doug Lawhorn
Fair/Way Management
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the
meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the October 18, 2005 meeting were presented to the Board for
review. Doug Lawhorn made a motion to approve the minutes as presented.
The motion was seconded by Joe Jenne and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
50) PRESIDENT: Joe DeMeo stated that there was a copy of the North
Melbourne Alliance report in the Board‟s package for review. Mr. DeMeo also
stated that he had received a request from a homeowner requesting
permission to hold a block party in front of their home(s). After some
discussion, Joe Jenne made a motion to approve the request with the
following condition(s):
a. Signatures from all affected homeowners are
obtained showing their approval
b. The party is to be held during daylight hours not
to exceed 4 hours
c. A sign is posted (no smaller than 20” X 30”) at
the entrance to Arlington Circle diverting traffic
d. Clean up common areas
The motion was seconded by Doug Lawhorn and passed unanimously.
Management was directed to obtain the signatures from the homeowner
sponsoring the block party for her file.
51) TREASURER: Doug Lawhorn presented the financial report for the period
ending October 31, 2005 to the Board and membership present. Mr.,
Lawhorn stated that the budget was continuing to run a deficit year to date
and the expenditures would need to be monitored very closely. Joe Jenne
made a motion to approve the financial report as presented. The motion was
seconded by Nick Hellaris and passed unanimously.
52) MANAGEMENT REPORT: Management presented the Priority List to the
Board for review. Management also noted that Robin Spratt from the St.
Johns River Water Management System would be on the property on
Thursday, November 17th to inspect the retention area at to the south of the
entrance. It was mentioned tat the Church construction may have changed
the flow of the run off water.
53) ARC REPORT: Joe DeMeo stated that the ARC had presented two stain
choices for the fence standard and asked the Board members to review
them. After some discussion, Joe Jenne made a motion to amend the fence
standard to include the stain DP318 Sable as an alternate stain. The motion
was seconded by Nick Hellaris and passed unanimously. Mr. DeMeo also
requested that a list of cumulative fines be presented to the Board at the next
meeting for reference. Joe DeMeo also reported that he has asked the Arc to
look into some other items such as the lack of shrubbery down 50% of each
side of the home, the number of trees, hedge height, plantings along the lake,
etc. and it was the recommendation of the ARC to mention these items in the
next newsletter so that the homeowners will have time to start addressing
these issues o their own prior to the community maintenance letter coming
out in April.
54) LANDSCAPING REPORT: Management was directed to obtain prices for
replacing the trees that were damaged during the storm as well as to obtain a
price for stump grinding versus removal of the stumps entirely.
OLD BUSINESS
Awning – Management reported that the frame was installed and the canvas
would be installed the week after Thanksgiving.
Road Project – Joe DeMeo directed Management to set up a meeting with
Robert Provera, himself and a designated contractor to walk the property. Joe
Jenne suggested sending a letter to the owner of 7-11 stating that Windsor will
be shutting down the entrance once the project is underway.
Miscellaneous – Joe DeMeo stated that a homeowner had requested the email
addresses of the Board members from Management and questioned whether the
Board would be comfortable with giving out this information. After further
discussion, Doug Lawhorn made a motion to have all communication relative to
the functions of the Association be sent through the association management
company who in turn would filter it through to the respective parties. The motion
was seconded by Cami Hester and passed unanimously.
NEW BUSINESS
2006 Budget - Joe DeMeo stated that the legal opinion from the Association
Attorney was in the board package and she was of the opinion that the Board of
Directors was within its legal right to increase the annual assessment by the
proposed amount. With that said, Joe Jenne made a motion to approve the
budget for 2006 as presented, with the annual assessment being increased to
$450 per home. The motion was seconded by Doug Lawhorn and passed
unanimously. Management stated that a late fee schedule needed to be set up
at this time. Doug Lawhorn made a motion to mail out the annual assessment on
December 1st, 2005 and make it due on January 1st, 2006 with late fees and
interest being applied as of February 1st, 2006. The motion was seconded by
Nick Hellaris and passed unanimously.
Annual Meeting – Joe DeMeo directed Management to bring the prior year‟s
attachments to the next Board meeting for review. Management stated that the
annual meeting was scheduled for Tuesday, February 21st at 6:30 PM in the
Suntree Elementary Cafeteria.
Minutes – Doug Lawhorn made a motion to send the unapproved minutes of
each meeting to the website for posting and note on their that they are subject to
Board approval. Management stated that she would start doing this with this
meeting.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Doug Lawhorn made a motion to
adjourn the meeting. The motion was seconded by Nick Hellaris and passed
unanimously. The meeting was adjourned at 8:30 PM. The next Board of
Directors meeting was scheduled for December 13, 2005 at Perkins Restaurant
in Suntree.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, October 18, 2005
DATE: October 18, 2005
TIME: 7:00 PM
PLACE: Perkins Restaurant, Suntree, Florida 32940
IN ATTENDANCE
Joe DeMeo Bill Young
Cami Hester Nick Hellaris
Peg Porter Bill Hall
Tom Studstill Joe Jenne
Fair/Way Management
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the
meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the September 20, 2005 meeting were presented to the Board
for review. A change was noted under Resident Participation item 2. With no
further changes, Bill Hall made a motion to approve the minutes as amended.
The motion was seconded by Cami Hester and passed unanimously.
RESIDENT PARTICIPATION
Rob Provera was present to address the Board regarding the street resealing
project. Mr. Provera stated that he had met with 2 field engineers on the property
and it was noted that the streets are not in too bad of shape. Mr. Provera
suggested holding off on doing the portion of the road outside the gate for now
until the construction of the bank is completed. It was also suggested that
diamond back tape be used on the gates and the curbs be marked for visibility.
REPORTS
55) PRESIDENT: Joe DeMeo referred the discussion of the North Melbourne
Homeowners Association meeting to Bill Young. Discussion consisted of
issues pertaining to Wickham Road as follows:
e. Home Depot coming to Wickham Road
f. County moratorium on driveways
g. Camera being placed at intersection of Eau
Gallie and US 1
h. No plan to improve Wickham Road at this point
Joe DeMeo added that the Board needs to revisit the road project from
last month and cautioned the Board on the expenditure.
56) TREASURER: It was reported that the budget was running a deficit year to
date. Joe DeMeo directed management to transfer the amounts for the
electrical and gate maintenance from the reserve account to the operating
account. After further discussion, Joe Jenne made a motion to approve the
financial report as presented. The motion was seconded by Nick Hellaris and
passed unanimously.
57) MANAGEMENT REPORT: Management presented the Priority List to the
Board for review.
58) ARC REPORT: LeTisha Labbate stated that the hearing committee met
regarding 6 properties and determined that if they do and determined that if
they do not come into compliance by their deadline, a fine of $50 per day up
to $1000 in aggregate be levied against them.
59) LANDSCAPING REPORT: Management stated that Robin Spratt from the
St. Johns River Water Management System will be meeting with her on the
property on Thursday at 3:00 PM to investigate the removal of the berms
behind the homes along Windsor Estates Drive by the Church construction
crews.
OLD BUSINESS
5948 Newbury Response – Joe Jenne recommended clarifying a few of the
sentences in the letter prior to issuing it to the homeowner. Management stated
that the changes would be made and the letter would be sent to the Homeowner.
Road Project – Bill Hall made a motion to rescind the vote for the road
resealing/resurfacing from the September meeting in light of additional
information. The motion was seconded by Bill Young and passed unanimously.
Joe DeMeo questioned whether Rob Provera would be interested in helping to
further investigate the options for the road project on behalf of the Board of
Directors. Mr. Provera volunteered to talk to the contractors that had bid the job
as well as talk with some of the people he works with from the DOT and report
his findings back to the Board at the next meeting.
NEW BUSINESS
2006 Budget - Joe DeMeo presented a draft of the proposed 2006 budget to the
Board for review. Joe Jenne questioned whether the reserves had been
evaluated lately. Joe DeMeo stated that the reserve line items were reviewed to
the best of their ability. Joe Jenne stated that he was not sure that the proposed
assessment would be sufficient with regard to the reserves. After further
discussion, Joe Jenne made a motion to postpone the budget approval until the
November meeting in order for the Board to go over the figures once again. The
motion was seconded by Nick Hellaris and passed unanimously.
Letter to Joe DeMeo – Joe DeMeo presented an anonymous letter he received
regarding the oak tree policy. Management presented an approval letter from
2002 authorizing the DeMeo‟s to remove the tree due to a conflict with FP&L and
not replant one in its place.
December Board Meeting – Tom Studstill made a motion to reschedule the
December meeting to 12/13/05. The motion was seconded by Bill Hall and
passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Bill Hall made a motion to adjourn the
meeting. The motion was seconded by Nick Hellaris and passed unanimously.
The meeting was adjourned at 9:00 PM. The next Board of Directors meeting
was scheduled for November 15, 2005 at Perkins Restaurant in Suntree.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, September 20, 2005
DATE: September 20, 2005
TIME: 7:00 PM
PLACE: Perkins Restaurant, Suntree, Florida 32940
IN ATTENDANCE
Bill Young Cami Hester
Nick Hellaris Peg Porter
Bill Hall Doug Lawhorn
Tom Studstill Fair/Way Management
CALL TO ORDER
Bill Young, (Vice-President) called the meeting to order at 7:00 PM on the
above-mentioned date at Perkins Restaurant in Suntree, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the August 16, 2005 meeting were presented to the Board for
review. A change was noted under item #3, Management Report. With no
further changes, Cami Hester made a motion to approve the minutes as
amended. The motion was seconded by Tom Studstill and passed unanimously.
RESIDENT PARTICIPATION
1) Ralph Navarretta was present to request reimbursement for the removal
of his PVC Fencing that he had installed around his exterior pool
equipment and in turn, was made to remove by the ARC. Bill Young
stated that had the fencing been submitted for approval prior to being
installed; the homeowner would have been denied, thus sparing him the
unnecessary expense. After further discussion, the Board of Directors
stated that they would take the request under advisement.
2) Wes Richardson stated that there have been at least 4 incidents of a
bulldog attacking people and pets within the subdivision and questioned
what recourse the Association had against the homeowner. Peg Porter
suggested that the homeowner be sent a letter from the Association
addressing this as a nuisance. LeTisha Labbate stated that the
homeowners are encouraged to contact animal control to report the
incidents and they in turn will come out and conduct an investigation.
3) Neil Sugarman was present and voiced his concerns with regard to the
swale at the entrance, the road resurfacing and the paver standard. Mr.
Sugarman also stated that the constant speeding throughout the
neighborhood should be addressed and speed bumps installed in order to
reduce the problem.
REPORTS
1) PRESIDENT: There was no report at this time.
2) TREASURER: Doug Lawhorn presented the financial report for the
period ending August 31, 2005 to the Board for review. Mr. Lawhorn
stated that the legal fees have been paid in full as opposed to doing the
payment plan as previously discussed at the last meeting. With no further
questions, Bill Hall made a motion to approve the financial report as
presented. The motion was seconded by Cami Hester and passed
unanimously.
3) MANAGEMENT REPORT: Management presented the Priority List to the
Board for review. With regard to the road resurfacing, Management
presented prices for doing the 1” overlay from the entrance to Wickham
Road to the Board to review. After further discussion, Peg Porter made a
motion to contract with Larry Brown for the sealcoating of the community
at a cost of $17,950.00. The motion was seconded by Nick Hellaris and
died with a vote of 2 to 5. Cami Hester made a motion to contract with
Larry Brown for the entire job (sealcoating within the community and
applying the 1” overlay from the gate to Wickham Road) with the
provision that it is a 1” compressed overlay and that his references check
out. The motion was seconded by Tom Studstill and passed
unanimously. Doug Lawhorn suggested that management draft a letter to
7-11 requesting a $10,000.00 donation towards the project and for the
donation to be made payable by November 1, 2005. Management was
also directed to contact Larry Brown and price out speed humps. After
further discussion, Cami Hester made a motion to have the speed humps
installed; 1 at the back of the callbox, one at the entrance to the
recreation area extending across the entire width of Windsor Estates
Drive, and to lower the speed limit to 15 MPH. The motion was seconded
by Bill Young and passed unanimously.
4) ARC REPORT: Cami Hester stated that the ARC had approved a
revision to the pool barrier standard and was requesting the approval of
the Board. Mrs. Hester stated that the height was increased from 60” to
62”. Mrs. Hester also stated that the ARC had approved a revision to the
permanent generator standard from 70 DB to 75.5 DB. After further
discussion, these items were tabled until Old Business.
5) LANDSCAPING REPORT: Management presented Chris Guthrie of
GroundTec to the Board and homeowners present. Mr. Guthrie gave a
brief presentation of his company and the services that were provided to
the community. With regard to the swale, Mr. Guthrie stated that he
would work on gathering an estimate for regarding the swale, however it
was his opinion that the water seemed to be flowing as it should be.
OLD BUSINESS
Pool Barrier Standard – It was reported that the pool barrier standard needed to
be modified to reflect 60” instead of 58” per the county specifications. Peg Porter
made a motion to approve the pool barrier standard as amended. The motion
was seconded by Doug Lawhorn and passed unanimously.
Permanent Generator Standard – Cami Hester referred this discussion over to
Wes Richardson of the ARC. Mr. Richardson stated that after conducting further
research into the permanent generators and what was needed to run an entire
house, it was his finding that most generators have a sound output of between 73
db and 75 db‟s, whereas the standard only allows up to 70db. After further
discussion, Tom Studstill made a motion to approve the amendment of the
permanent generator from 70 db to 75.5 db. The motion was seconded by Nick
Hellaris and passed with a vote of 6 to 1 with Cami Hester abstaining.
NEW BUSINESS
2006 Budget - Management presented a draft of the proposed 2006 budget to
the Board for review. Peg Porter questioned the reason for an increase. Doug
Lawhorn stated that the biggest increases were for the landscaping and lake
maintenance. After further discussion, Management was directed to mail the
proposed budget to the homeowners at least 14 days prior to the October
meeting as required by Florida Law.
Homeowner Reimbursement Discussion – Doug Lawhorn made a motion to table
this item until Joe DeMeo returned. The motion was seconded by Bill Hall and
passed unanimously.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Bill Hall made a motion to adjourn the
meeting. The motion was seconded by Doug Lawhorn and passed unanimously.
The meeting was adjourned at 9:20 PM. The next Board of Directors meeting
was scheduled for October 18, 2005 at Perkins Restaurant in Suntree.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Tuesday, August 16, 2005
DATE: August 16, 2005
TIME: 6:30 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
IN ATTENDANCE
Joe DeMeo Bill Young
Cami Hester Nick Hellaris
Peg Porter Doug Lawhorn
Tom Studstill Bill Hall
Joe Jenne Fair/Way Management
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 6:30 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the July 18, 2005 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as presented. The
motion was seconded by Bill Young and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1) PRESIDENT: Bill Young presented an update of the North Melbourne Alliance to
the Board and homeowners present. Mr. Young stated that there is a
membership fee of $100.00 per year and the next meeting was scheduled for
September 6, 2005. It was also noted that approximately 12 homeowner
associations showed interest in joining the alliance. After further discussion, Nick
Hellaris made a motion to join the N. Melbourne Alliance Homeowners
Association. The motion was seconded by Bill Young and passed unanimously.
Management was directed to write a check for the membership fee and draft a
letter stating that Joe DeMeo would serve as the primary member with Bill Young
as the secondary member.
2) TREASURER: Doug Lawhorn presented the financial report for the period
ending July 31, 2005 to the Board for review. Peg Porter suggested recoding the
mulch to landscaping, mulch, and annuals. Joe DeMeo reported that $7,400 has
come out of the operating account that could be taken from the Reserve account
at the end of the year. After further discussion, Bill Young made a motion to
approve the financial report as presented. The motion was seconded by Peg
Porter and passed unanimously.
3) MANAGEMENT REPORT: Management presented the Priority List to the Board
for review. With regard to the gate, it was noted that the gate was being
fabricated off site and should be installed the following week. Management also
stated that Peg Porter has been working with her on finding the easement for 7-
11. Mrs. Porter stated according to the County records, there was no easement
granted to Krischenbaum for entry onto Windsor Estates Drive. Joe Jenne
questioned whether she was aware of any discussion between the developer and
7*-11 to allow additional traffic through Windsor Estates Drive. Peg Porter stated
that the developer owns the easement (road) and not 7-11.
4) ARC REPORT: Nick Hellaris stated that the ARC would not entertain a change
in the fence maintenance standard to allow specific color stains at this time.
After further discussion, the ARC was directed to enforce the current standard as
it stands and to make a list of the violators to present at the next Board meeting.
5) LANDSCAPING REPORT: Management questioned what the Board would like
to see at the front entrance (i.e. heat tolerant plantings, annuals or a mixture of
both). Nick Hellaris made a motion to place a mixture at the entrance. The
motion was seconded by Peg Porter and died with a vote of 3 – 5. Joe Jenne
made a motion to go with quarterly annuals at a cost not to exceed $500.00. The
motion was seconded by Bill Hall and passed with a vote of 6 – 2, with Nick
Hellaris and Peg Porter opposed. Management was directed to contact
GroundTech regarding the planting of the annuals at the entrance.
OLD BUSINESS
Pool Barrier Standard – It was reported that the pool barrier standard needed to
be modified to reflect 60” instead of 58” per the county specifications. Peg Porter
made a motion to approve the pool barrier standard as amended. The motion
was seconded by Nick Hellaris and passed unanimously.
NEW BUSINESS
2006 Reserve Calculations - There was some discussion with regard to the
reserve schedule for the upcoming 2006 budget. Each line item was reviewed
and questions were fielded. After further discussion, Management stated that
she would be meeting with Doug Lawhorn to prepare a draft budget for 2006 and
would include it in the board meeting package for September.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Bill Hall made a motion to adjourn the
meeting. The motion was seconded by Doug Lawhorn and passed unanimously.
The meeting was adjourned at 8:00 PM. The next Board of Directors meeting
was scheduled for September 20, 2005 at Perkins Restaurant in Suntree.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
Monday, July 18, 2005
DATE: July 18, 2005
TIME: 7:00 PM
PLACE: Perkins Restaurant, Melbourne, Florida 32940
IN ATTENDANCE
Joe DeMeo Bill Young
Joe Jenne Cami Hester
Nick Hellaris Peg Porter
Doug Lawhorn Fair/Way Management
Tom Studstill and Bill Hall were absent.
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Perkins Restaurant, Melbourne, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the
meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way
Management.
READING AND APPROVAL OF MINUTES
The minutes from the June 21, 2005 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as presented. The
motion was seconded by Bill Young and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1. PRESIDENT: Joe DeMeo stated that the N. Melbourne Alliance is going to
become incorporated. Information will be sent out to the Board once this takes
place. No decision on joining the Alliance will be made until the fees associated
with the incorporation are reviewed.
2. TREASURER: Doug Lawhorn presented the financial report to the Board for
review. Mr. Lawhorn requested that Tom Dillon find a CPA to conduct the 2006
audit. Mr. Lawhorn also suggested that Fair/Way Management write a letter to
Clayton & McCulloch stating that the Association would like to work out a
payment plan of $2000 monthly and the balance would be paid in December. In
addition, Mr. Lawhorn suggested that the 2006 reserve schedule be evaluated at
the August meeting.
3. ASSOCIATION MANAGER: Tom Dillon reported that the there was an accident
with the front entrance gates involving a residents‟ vehicle. The Association
obtained a copy of the accident report and the insurance company has been
notified. As for the repair, Mr. Dillon stated that the estimate received from
Electronic Access was approximately $2,600.00. Management will update the
Board on the status of the insurance claim at the next meeting.
4. ARC REPORT: Joe DeMeo presented the following items from the ARC to
the Board for review:
2. The ARC requested a map with the addresses listed be
presented at all future ARC meetings
3. The ARC directed Management to send letters out to
the homeowners with rusty and mildewed driveways on
the next drive through
4. The ARC requested that the drive through be
scheduled so that the offenders are given a hearing
date for that month‟s meeting
OLD BUSINESS
Pool Barrier Standard – Peg Porter made a motion to approve the pool barrier
standard as amended. The motion was seconded by Nick Hellaris and passed
unanimously.
Mailbox numbers – Joe Jenne made a motion for the Board to replace mailbox
numbers for the homeowner if they do not comply with the request to replace the
numbers themselves. The Association will then bill the homeowner for the
number replacement. Doug Lawhorn seconded the motion and it passed
unanimously.
NEW BUSINESS
Board Member Concerns – Each item on the list was addressed and after review,
further discussion was deferred until the 2006 Reserve Schedule is reviewed.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Doug Lawhorn made a motion to
adjourn the meeting. The motion was seconded by Joe Jenne and passed
unanimously. The meeting was adjourned at 8:46 PM. The next Board of
Directors meeting was scheduled for August 16, 2005 at Suntree Elementary.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
June 21, 2005
DATE: June 21, 2005
TIME: 7:00 PM
PLACE: Perkins Restaurant, Melbourne, Florida 32940
IN ATTENDANCE
Joe DeMeo Bill Young
Joe Jenne Bill Hall
Nick Hellaris Peg Porter
Fair/Way Management
Tom Studstill was absent.
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:10 PM on the above-
mentioned date at Perkins Restaurant, Melbourne, FL 32940 as properly noticed
by posting a sign at the Windsor Estates entrance seven (7) days prior to the
meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe DeMeo noted that there was a seat available on the
Board due to Ron Grass‟ resignation last month. Bill Young made a motion to
appoint Doug Lawhorn to the Board of Directors. The motion was seconded by
Bill Hall and passed unanimously. Joe Jenne made a motion to appoint Doug
Lawhorn as Treasurer. The motion was seconded by Bill Hall and passed
unanimously. Doug Lawhorn accepted the appointment to the Board as
Treasurer.
READING AND APPROVAL OF MINUTES
The minutes from the May 18, 2005 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as presented. The
motion was seconded by Cami Hester and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1. PRESIDENT: Joe DeMeo stated that he has met with the North Melbourne
Alliance, which consists of a group of homeowners wishing to establish an
organized alliance to support the best interests of the homeowner
associations involved. Mr. DeMeo requested direction from the Board as to
whether he should continue to work with the Alliance on behalf of the
Association and it was agreed upon unanimously. Mr. DeMeo will continue to
update the Board on the progress made through the Alliance.
2. TREASURER: Doug Lawhorn presented the financial report to the Board for
review. Mr. Lawhorn stated that the Association finished the year with
approximately $15,000.00 additional in the operating account and
recommended transferring that money into the reserve account. Joe DeMeo
requested that Mr. Lawhorn email his tracking sheet with the reserve items to
him so the Board could start re-evaluating the replacement costs.
3. ASSOCIATION MANAGER: LeTisha Labbate presented the updated
priority list to the Board for review. Each line item was addressed and
questions were fielded.
4. ARC REPORT:
a. Commercial Vehicles - Joe Jenne stated that there was some
discussion during the ARC meeting with regard to the definition of
“Commercial Vehicles”. After some discussion, it was agreed upon
that a commercial vehicle was “larger than a pickup truck” regardless
of whether or not there was writing on it.
b. Paver Standard – Joe Jenne presented the revised driveway paver
standard to the Board for review and stated that the ARC suggests
that the Board opt for option #1, being that pavers are allowed for the
driveway only, not the sidewalk or apron. After some discussion, Bill
Hall made a motion to approve the driveway paver standard with
option #3, requiring the pavers to be placed from the driveway down
to the street/rain gutter. The motion was seconded by Bill Young and
passed with a vote of 4 to 3 with Peg Porter abstaining.
5. MAINTENANCE REPORT:
a. LeTisha Labbate reported that the basketball hoops have been
installed, the entrance gates have been painted, the walk through
gate was repaired, and the No Parking signs have been installed at
the front of the property.
5. LANDSCAPING COMMITTEE:
a. Peg Porter suggested placing red dwarf Ixoras at the entrance wall and
at the gate once the geraniums are removed. LeTisha Labbate
reported that the contract with M&M Landscaping has been
terminated and Ground Tec is scheduled to begin on July 5, 2005.
OLD BUSINESS
There was no old business to discuss at this time.
NEW BUSINESS
Perimeter Barrier – Joe DeMeo stated that Doug Lawhorn had presented a
package to the ARC prior to the Board meeting requesting that he be allowed to
replace his screen enclosure with a county approved Pool Barrier fencing. The
reason for the request as explained by Mr. Lawhorn is that many contractors are
not installing two story enclosures any more and with the shortage in screening,
especially after a named storm, this is a much more cost effective alternative.
Pictures were presented to the Board for review along with a rough draft of the
Pool Barrier standard. After further discussion, Joe Jenne made a motion to
adopt the standard as worded with the approved styles being modified to the
Close Top Ornamental or Floridian 203. The motion was seconded by Cami
Hester and passed with a vote of 5 to 3.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Nick Hellaris made a motion to adjourn
the meeting. The motion was seconded by Peg Porter and passed unanimously.
The meeting was adjourned at 9:05 PM. The next Board of Directors meeting
was scheduled for July 18, 2005 at Perkins Restaurant in Suntree.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
May 18, 2005
DATE: May 18, 2005
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
IN ATTENDANCE
Bill Young Peg Porter
Ron Grass Cami Hester
Nick Hellaris
Fair/Way Management
Bill Hall, Joe DeMeo, Joe Jenne and Tom Studstill were absent.
CALL TO ORDER
Bill Young, (Vice President) called the meeting to order at 7:10 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 5 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the April 19, 2005 meeting were presented to the Board for
review. Cami Hester made a motion to approve the minutes as presented. The
motion was seconded by Ron Grass and passed unanimously.
RESIDENT PARTICIPATION
The Thomure‟s of 5765 Sheffield Place were present to address the fireworks
use in the community. Mr. Thomure questioned what could be done to stop the
use of fireworks within the community. LeTisha Labbate stated that this is an
issue for the Sheriffs Department. After further discussion, Bill Young stated that
something would be placed in the next newsletter regarding this topic.
Paul Steele of 5775 Sheffield Place was present, along with his contractor, to
address the Board regarding the possibility of allowing brick pavers to be used
instead of concrete for the driveways. At this time, Jason Sauriol of Manicure
America Landscaping was given the floor and fielded questions. Mr. Sauriol also
presented informational packages to the board for review at the conclusion of his
presentation.
REPORTS
71) PRESIDENT: There was no report at this time.
72) TREASURER: Management presented the financial statement for the period
ending April 30, 2005 to the Board for review. Each line item was addressed
and questions were fielded. With no further questions, Peg Porter made a
motion to approve the financial report as presented. The motion was seconded
by Cami Hester and passed unanimously.
73) ASSOCIATION MANAGER: LeTisha Labbate presented the updated priority list
to the Board for review. Each line item was addressed and questions were
fielded.
74) ARC REPORT:
1. Ron Grass presented the generator standard with the proposed changes to
the Board for review. This item was tabled until New Business.
2. Ron Grass presented the driveway paver standard to the Board for review.
After some discussion, Bill Young directed the ARC to take the information
presented at this meeting by Landscape America and resubmit the standard
to the Board at the next meeting.
5) MAINTENANCE REPORT:
1. LeTisha Labbate reported that Kirby Electric completed the lighting project at
the entrance.
6) LANDSCAPING COMMITTEE:
1. Management presented a spreadsheet of proposals for the fertilization of the
grounds and shrubbery in the common area to the Board for review. After
some discussion, Nick Hellaris made a motion to approve the proposal from
TruGreen for the fertilization and pest control of the grass, shrubbery and
trees in the common area. The motion was seconded by Peg Porter and
passed with a vote of 3 to 1 with Cami Hester abstaining
2. Management stated that a certified letter was sent to Mallard Environmental
Systems, regarding the condition of the lakes, requiring them to respond
within 10 days of their receipt of the letter. Management also stated that a
proposal was received from Ecor for the maintenance of the lakes at a cost of
$450 per month (it was noted that the current contract for lake maintenance
was $180 per month).
3. Management stated that GrounTec has agreed to reduce the irrigation
checks to monthly and lower the contract price to $1,400 per month.
Management also stated that a certified letter would be mailed out to the
current landscaping contractor, M&M Lawn Maintenance, notifying them of
the termination of their services. .
OLD BUSINESS
Driveway Paver Standard – This item was tabled until the next meeting.
NEW BUSINESS
Generator Standard – Ron Grass made a motion to approve the generator
standard as amended and seconded by Cami Hester. Bill Young questioned the
restrictions with regard to portable generators. It was stated that there was no
reference in the standard to portable generators because there are no
restrictions for them. The motion passed with a vote of 4 to 1 with Bill Young
opposed. Ron Grass made a second motion to approve the two requests
brought to the ARC earlier for the installation of permanent generators with the
condition that they conform to the approved permanent generator standard. The
motion was seconded by Cami Hester and passed unanimously.
Miscellaneous – Ron Grass formally resigned from the Board of Directors stating
that he would no longer be able to dedicate the amount of time necessary to be
an active member of the Board. The Board thanked Mr. Grass for all of his work
and efforts during his year of service.on the Board as well as the several years of
service on the ARC.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Nick Hellaris made a motion to adjourn
the meeting. The motion was seconded by Peg Porter and passed unanimously.
The meeting was adjourned at 8:45 PM. The next Board of Directors meeting
was scheduled for June 21, 2005 at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
April 19, 2005
DATE: April 19, 2005
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
IN ATTENDANCE
Joe DeMeo Bill Young
Peg Porter Joe Jenne
Ron Grass Cami Hester
Fair/Way Management Tom Studstill
Bill Hall was not in attendance.
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:15 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 8 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the March 15, 2005 meeting were presented to the Board for
review. Joe Jenne questioned why the members during the roll call were not
listed. Management stated that this change could be made. With no further
discussion, Peg Porter made a motion to approve the minutes as amended. The
motion was seconded by Ron Grass and passed unanimously.
RESIDENT PARTICIPATION
Mr. Steele was present to discuss the denial of his request to install a brick
driveway paver driveway. Joe DeMeo stated that this item was deferred until
New Business.
Wes Richardson was present to address the errors in the recently distributed
standards package. After some discussion, Management was directed to send
out the updated standards to both the Board members and the ARC members so
that there would be no confusion.
REPORTS
75) PRESIDENT: Joe DeMeo stated that there was still one position open on the
Board of Directors and mentioned that Nick Hellaris was interested in serving on
the Board. Ron Grass made a motion to appoint Nick Hellaris to the Board of
Directors. The motion was seconded by Bill Young and passed unanimously.
76) TREASURER: Management presented the financial statement for the period
ending February 28, 2005 to the Board for review. Joe DeMeo questioned the
gate repair and maintenance line item. LeTisha Labbate stated that she did not
have the detail with her, however she would pull the invoices and report back to
the Board.
77) ASSOCIATION MANAGER: LeTisha Labbate presented the updated priority list
to the Board for review. Each line item was addressed and questions were
fielded. With regard to the swale, Management stated that she would contact
GroundTec again to reevaluate the drainage problem, however this was an item
that they did not specialize in. Joe Jenne stated that it might need to be dredged
out at this point. After further discussion, Management was directed to revisit this
issue and report back to the Board at the next meeting.
78) ARC REPORT:
3. Bill Young stated that the hearing committee met regarding two homeowners
who are about to enter the fining mode. Mr. Young stated that the hearing
committee recommended that they each be fined $50 per day, not to exceed
$1,000 in aggregate.
4. Bill Young stated that there was a concern regarding the standards being
distributed to the ARC and Board members. Mr. Young explained that
Management was directed to redistribute the standards to the ARC and
Board members so that there would be no confusion.
5. Bill Young stated that the ARC received a request for the installation of a
backup generator, and that the request was tabled until the next Board
meeting. Mr. Young explained that the ARC members were given two weeks
to write down their suggestions for a standard so that it could be written up
distributed to the Board members prior to the next meeting.
5) MAINTENANCE REPORT:
2. LeTisha Labbate reported that Don Bo Construction completed the concrete
work, the light fixtures were installed by the front gate, and Kirby Electric
would be out within the next couple of weeks to replace the existing
landscape and sign lighting as well as the remainder of the work that was
contracted.
7) LANDSCAPING COMMITTEE:
1. Management presented a proposal from GroundTec to enhance the
landscaping at the entrance, as well as remove the diseased palms from the
common ground. It was suggested that since the Crape Myrtles being
removed were mature, that the size be increased to 30 gallons per tree with
color. Management stated that she would check with GroundTec regarding
the increase in size and report back to Joe DeMeo.
2. Management presented a landscaping contract from GroundTec in the
amount of $1,775 per month to the Board to review. It was noted that the
contract included weekly irrigation checks. Joe Jenne suggested countering
to GroundTec with $1,400 per month and monthly irrigation checks.
Management stated that she would contact GroundTec and report the results
back to the Board.
OLD BUSINESS
There was no old business to discuss at this time.
NEW BUSINESS
1) Reserve Account – Joe DeMeo suggested transferring a portion of the reserve
monies from the money market account to a CD. After further discussion, Ron
Grass made a motion to transfer $20,000.00 from the reserve account into a 6-
month CD, and in August transfer another $20,000.00 into a 6 month CD. The
motion was seconded by Bill Young and passed unanimously.
2) Driveway Pavers – Joe DeMeo requested some general guidance from Wes
Richardson, member of the ARC. Mr. Richardson explained that uniformity was
a big issue with the committee as far as color, style, etc. Ron Grass suggested
having the Paver Company come and talk to the Board regarding the process
and materials used in laying the driveways and limit discussion to 20 minutes.
There was discussion regarding the liability of allowing the homeowners to pave
over the sidewalks, which is considered common area. Joe DeMeo called for a
show of hands as to whether the Board members had a preference as to the
following:
Allow pavers over the driveway, sidewalk and apron
Allow pavers over the driveway and apron only
Allow pavers over the driveway only
After further discussion, Joe Jenne made a motion to direct the ARC to develop a
standard for allowing brick pavers over the driveway and apron only and bring it
to the Board at the next meeting. The motion was seconded by Ron Grass and
passed unanimously.
3) Parking at Bus Stop – It was noted that residents are continuing to park along
Windsor Estates Drive to pick up and drop off their children, which causes a
safety issue with regard to vehicles entering and leaving the community. After
some discussion, Joe DeMeo directed Fair/Way Management to draft a notice to
be passed out to the homeowners in violation. Joe Jenne suggested installing
additional “No Parking” signs along Windsor Estates Drive to include the area
outside of the gate as well.
LEGAL DISCUSSION
Joe DeMeo reported on the outcome of the trial between Windsor Estates and
the Hamilton‟s. Mr. DeMeo explained that the Association‟s Attorney placed the
emphasis on compliance rather than the recovery of the attorney‟s fees due to
the fact that should the Hamilton‟s not be forced to come into full compliance, it
could cause irreversible damage to the community. As a result, the attorney‟s for
both parties were countering back and forth and in the end, the Hamilton‟s
agreed to the following:
Paint the walls within the screen enclosure within
30 days
Pay the Association $2,543.44 within 10 days
Pay the Annual Assessment plus late fee and
interest totaling $422.00.within 10 days
LeTisha Labbate emphasized that from this point on the Association would be
dealing with Dean Mead for legal issues, not Clayton & McCulloh.
ADJOURNMENT
With no further business to be discussed, Ron Grass made a motion to adjourn
the meeting. The motion was seconded by Bill Young and passed unanimously.
The meeting was adjourned at 9:15 PM. The next Board of Directors meeting
was scheduled for April 19, 2005 at 7:00 PM at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
March 15, 2005
DATE: March 15, 2005
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
IN ATTENDANCE:
Joe DeMeo Bill Young
Peg Porter Joe Jenne
Ron Grass Bill Hall
Fair/Way Management
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:10 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 6 board members. Also present was LeTisha Labbate of
Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the January 24, 2005 meeting were presented to the Board for
review. Bill Hall made a motion to approve the minutes as presented. The
motion was seconded by Peg Porter and passed unanimously.
RESIDENT PARTICIPATION
There were no residents present to address the Board.
REPORTS
79) PRESIDENT: Joe DeMeo stated that all of the write-in‟s from the election in
February were contacted however none of them wished to serve on the board.
Therefore, Ron Grass made a motion to appoint Cami Hester to the Board of
Directors. The motion was seconded by Joe Jenne and passed unanimously.
Joe Jenne made a second motion to appoint Tom Studstill to the Board of
directors. The motion was seconded by Ron Grass and passed unanimously.
Management was also directed to contact a third homeowner to see if he was still
interested in serving on the Board.
80) TREASURER: Management stated that with this being in the heat of the tax
season, the accountant was not able to furnish the financial statement for
February as of yet.
81) ASSOCIATION MANAGER: LeTisha Labbate presented a proposal from Kirby
Electric ($6,976.80) and Advanced Electric (11,620.00) to the Board for review.
Management stated that the proposals pertained to the rewiring of the lights at
the front entrance and bringing the conduit up to code and also pointed out that
Kirby‟s proposal also included replacing the rusted out irrigation panel at the
tennis court. After some discussion, Management was directed to contact Kirby
Electric and request that 4 additional GFI outlets be installed. Management
stated that she would contact Kirby Electric and have this added on to an
addendum to the proposal. After further discussion, Bill Hall made a motion to
approve the proposal from Kirby Electric as presented. The motion was
seconded by Joe Jenne and passed unanimously.
82) ARC REPORT:
6. Joe DeMeo stated that there were two homeowners in the fining mode as of
3/16/05. Ron Grass volunteered to contact one of the homeowners regarding
the fine and also suggested that Management look to see if the return
receipts were received back yet.
7. Joe DeMeo stated that there was a request for a brick paver driveway and it
was denied. However, Mr. DeMeo stated that there is nothing specific as to
the driveway materials in the documents or standards. A hand pole was
taken and it was revealed that 7 of the eight Board members were in favor of
changing the standards to include brick paver driveways. After further
discussion, Joe Jenne suggested going through some of the communities
and look at the types of driveways they have; i.e. color, dimensions, shapes,
etc., and then report back at the next board meeting.
8. Joe DeMeo presented the revised color book to the Board to review. Cathy
Johnson stated that it provides suggestions to color variations within the
approved color ranges. Ron Grass made a motion to approve the revised
color book as presented. The motion was seconded by Joe Jenne and
passed unanimously.
5) MAINTENANCE REPORT:
- LeTisha Labbate reported that the concrete work was scheduled to be done
within the next two weeks and that Don Bo Construction would contact the
office prior to going out to the property. Management also stated that the
awning would be given priority, according to ABC Awnings, once the deposit
was received.
6) LANDSCAPING COMMITTEE:
- Management reported that the mulching had been completed at the entrance.
Management also reported that M&M Landscaping, the current contractor for
the Association, cut down the large Oak tree by the playground by mistake.
The owner has apologized and stated that he would replace the tree with one
of comparable size, however that may take a little while, as the tree was very
large.
- Management presented the report from Brad Smith, Landscape Architect, to
the Board for review. Management also presented a proposal for
maintenance from GroundTech to the Board for review. After some
discussion, Management was directed to meet with GroundTech and revise
the contract so that it was more detailed and also included the fertilization
and pest control. Management will schedule a meeting with GroundTech and
present the final contract to Peg Porter and Joe Jenne for review prior to the
next Board meeting.
OLD BUSINESS
1) Hurricane Damage – This item was covered above under
Management report.
NEW BUSINESS
4) Status of Annual Assessments – Management stated that there are two
homeowners who are delinquent in their annual assessment. Joe DeMeo
directed Management to forward those names over to him in the morning.
5) Parking Issues – Management stated that she has received complaints regarding
homeowners parking in the street, facing the opposite direction of traffic, as well
as parking in the recreation area parking lot for extended period of time. After
some discussion, Management was directed to send 10 letters to the violators
mentioned.
6) Church Property – Management stated that she and Neil Sugarman met with the
church and the builder to go over the plans they had for the area next to Windsor
Estates Drive. A question was raised with regard to the Berms behind the homes
that were required by the St. Johns River Water Management. Management was
directed to contact the builder and St. Johns regarding the Berms and the
construction. Management was also directed to follow up with Tom Dillon
regarding the letter he was drafting to the planning and zoning board for the
County as well as pull the plot plan for Windsor Estates Drive to bring to the next
meeting.
7) Land Purchase – Ron Grass stated that he had talked to the owner of the land
behind the 7-11 and was told that the Association would be contacted if there
were any plans on selling or building on that land.
8) Water Pressure – Bill Young stated that there is a plan for construction of a new
water main planned to begin in about 1 year and stated that he would keep the
Board posted on the happenings with regard to this issue.
9) Fishing Policy – Management was directed to email the fishing policy to all board
members and to check in the minutes for approval.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Ron Grass made a motion to adjourn
the meeting. The motion was seconded by Bill Young and passed unanimously.
The meeting was adjourned at 9:15 PM. The next Board of Directors meeting
was scheduled for April 19, 2005 at 7:00 PM at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ANNUAL MEETING
FEBRUARY 15, 2005
DATE: February 15, 2005
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, chairman of the meeting, called the meeting to order at 7:05 PM.
ROLL CALL AND QUORUM DETERMINATION
The roll was taken and it was reported that a quorum was established by the presence of
103 homeowners either in person or by proxy.
PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE
Tom Dillon of Fair/Way Management reported that proper noticed was mailed to each
homeowner in accordance with the bylaws as well as posted on the property 7 days prior
to the meeting date.
READING OF MINUTES
Bill Young made a motion to waive the reading of the minutes of the February 17, 2004
Annual Meeting and approve them as presented. The motion was seconded and passed
unanimously.
REPORTS OF OFFICERS, COMMITTEES OR AGENTS
Joe DeMeo reported on several items that had been accomplished by the Board of
Directors over the past year. Mr. DeMeo stated that the Ron Grass has volunteered to
look into the possibility of the Association purchasing the property behind 7-11 for the
purpose of overflow parking, boat parking, etc. It was also noted that the Board was
continuing to investigate options for the roadway project at this time. The membership
present was also thanked for their continued cooperation in maintaining the standards of
the community.
ELECTIONS
Volunteers were requested from the floor to help tally the votes on the election as well as
the proposed changes to the Articles of Incorporation and the By-Laws. Joyce Kenyon,
George Kenyon, and Cathie Johnson volunteered to tally the votes. Tom Dillon stated
that there were six candidates for nine positions, however write-ins were allowed. The
votes were tallied and the Board of Directors for 2005 are as follows: Joseph DeMeo,
Ron Grass, Joe Jenne, William Hall, Peg Porter, Neil Sugarman and William Young.
Management was directed to contact the remaining write in‟s to see whether or not they
would be interested in serving on the Board and report back prior to the next meeting..
With regards to the changes in the Articles and Bylaws, Tom Dillon stated that the
minimum requirement to approve the three amendments was not met again this year.
NEW BUSINESS
Church Property – Joe DeMeo stated that the Pineda Presbyterian Church was going to
be building a sanctuary on the property adjacent to Windsor Estates Drive. Mr. DeMeo
also stated that currently there is an issue with regards to the wetlands on the church
property which may hinder construction. There was also concern regarding the church
cutting on to Windsor Estates Drive, which is private property, and using a portion of the
road for an entrance/exit. After further discussion, Management was directed to draft a
letter to the planning and zoning board stating that the Association had not given
approval for an entrance onto Windsor Estates Drive nor do they have any intention on
doing so.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:00 PM.
Respectfully Submitted,
Fair/Way Management
Agent for Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
ORGANIZATIONAL MEETING
FEBRUARY 15, 2005
DATE: February 15, 2005
TIME: 8:05 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
IN ATTENDANCE: Joe DeMeo Neil Sugarman
William Hall William Young
Joe Jenne Peg Porter
Ron Grass
Fair/Way Management
CALL TO ORDER
Tom Dillon of Fair/Way Management called the meeting to order at 8:05 PM.
ELECTION OF OFFICERS BY DIRECTORS
Bill Hall made a motion to nominate Joe DeMeo as President. The motion was seconded
by Ron Grass and passed unanimously. Joe DeMeo accepted the position of President.
Peg Porter made a motion to nominate Bill Young as Vice President. The motion was
seconded by Bill Hall and passed unanimously. Bill Young accepted the position of Vice
President.
Joe DeMeo made a motion to nominate Peg Porter as Secretary. The motion was
seconded by Bill Hall and passed unanimously. Peg Porter accepted to position of
Secretary.
Joe Jenne, Bill Hall and Neil Sugarman will serve as Directors.
ADJOURNMENT
With no further business to be conducted, the meeting was adjourned at 8:35 PM.
Respectfully Submitted,
Fair/Way Management
For Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
January 18, 2005
DATE: January 18, 2005
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:10 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present were Tom Dillon and
LeTisha Labbate of Fair/Way Management. Kent Smith and Raymond McDirmit
were absent.
READING AND APPROVAL OF MINUTES
The minutes from the December 13, 2004 meeting were presented to the Board
for review. Ron Grass made a motion to approve the minutes as presented. The
motion was seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
There were no residents present to address the Board.
REPORTS
83) PRESIDENT: There was no report at this time other than Neil Sugarman
thanking everyone for serving with him on the Board during the past few years.
84) TREASURER: Management presented the financial statement in the absence of
Raymond McDirmit. Mr. Dillon stated that the Association was running a positive
variance. Joe DeMeo questioned whether the insurance claim check was
deposited into the reserve account. Management stated that it could be
transferred into the reserves, however it was deposited into the operating
account. After further discussion, Joe Jenne made a motion to approve the
financial report as presented. The motion was seconded by Peg Porter and
passed unanimously.
85) ARC REPORT:
9. Neil Sugarman presented a draft of the Driveway Maintenance Standard to
the Board for review. After further discussion, Joe DeMeo made a motion to
approve the standard as amended. The motion was seconded by Joe Jenne
and passed unanimously.
10. Neil Sugarman stated that the ARC suggested sending out a community
maintenance letter in February and August. After further discussion, it was
decided that a community maintenance letter would be sent out on March 1st,
2005.
4) MANAGEMENT REPORT:
- Management stated that the signposts have been straightened, the
landscaping at the entrance has been completed, the palm trees at the
entrance were trimmed and the light pole at the tennis court was repaired.
Management also presented some light fixtures to the Board for review. It
was explained that the fixtures ordered in December were discontinued and
therefore the Board was asked to pick from another manufacturer. Ron
Grass suggested having the wiring brought up to code prior to the installation
of the light fixtures. After further discussion, Management was directed to
contact an electrician and obtain a proposal for rewiring the lights at the front
entrance and bringing the conduit up to code.
5) MAINTENANCE REPORT:
- Ron Grass stated that he had talked to Rojo Enterprises and the weather
kept him from coming on the property during the holiday break to do the bus
stop area. Mr. Grass also reported that he has scheduled a meeting with
Rojo Enterprises for this week to go over the process for the roadwork as well
as to review a letter that will be going out to all homeowners prior to the
project taking place. Joe DeMeo also volunteered to meet with the contractor
and Mr. Grass.
6) LANDSCAPING COMMITTEE:
- Joe Jenne stated that approximately $6,000 of landscaping needs to be done
as a result of the hurricane damage. Neil Sugarman suggested placing
mulch in the beds and directed Management to obtain a price for the pine
bark in all of the beds. Tom Dillon stated that this could be approximately
$5,000 in itself. After further discussion, Management was directed to mulch
inside the gate only for now. Joe Jenne suggested meeting with a
professional gardener/landscaper to discuss what options the Association
may have with regard to the entrance. Mr. Dillon stated that he could set up
a meeting between the landscape architect he is using on another project at a
rate of $125/hour and Mr. Jenne to go over the various options.
OLD BUSINESS
1) Hurricane Damage – Management stated that East Coast Canvas and Awnings
have been contacted to bid on the awning at the tennis courts as well as ABC
Awnings.
2) 5935 Newbury Cr. Front Door Color – Neil Sugarman questioned the response
from Dean Mead regarding the question of whether or not the color should be
allowed since it was the original color of the door prior to the color guidelines
being established. Management explained that it was their opinion that the color
could not be denied since it was neither an alteration nor an improvement.
3) Priority List – Neil Sugarman requested that the priority list be included in the
Board members packages on a monthly basis.
NEW BUSINESS
10) Landscape Guidelines – The Board of Directors directed management to inspect
the trees around each home to verify that they are in compliance with the
Declaration of Covenants and Restrictions. Peg Porter noted that the oak trees
are not surviving in this environment due to the amount of water they are
exposed to, which inhibits the root system from taking hold. After further
discussion, Bill Young made a motion to remove the two live oak requirement
from the Declaration and replace it with two hardwood trees. The motion was
seconded by Joe DeMeo and passed unanimously. Management will place this
item on the ballot for a vote of the membership at the Annual Meeting.
11) School Board Zoning – Ron Grass explained that there has been no definite
decision as to who would be attending the new school, however he volunteered
to keep the Board informed as to the progress.
LEGAL DISCUSSION
Joe DeMeo questioned whether the Board could pull the letter mailed to Mr.
Yousseff and consider reducing the fine if he has come into compliance with the
items listed. After further discussion, this item was tabled until March.3
With regard to the Hamilton case, Neil Sugarman stated that the draft letter from
Clayton and McCulloh was approved and directed Management to contact them
and relay this information on. Management also stated that the fine was included
in both assessments to the above-mentioned homeowners.
ADJOURNMENT
With no further business to be discussed, Ron Grass made a motion to adjourn
the meeting. The motion was seconded by Bill Young and passed unanimously.
The meeting was adjourned at 9:00 PM. The next Board of Directors meeting
was scheduled for March 15, 2005 at 7:00 PM at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
December 13, 2004
DATE: December 13, 2004
TIME: 7:00 PM
PLACE: Perkins‟ Restaurant, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Perkins‟ Restaurant, Melbourne, FL 32940 as properly
noticed by posting a sign at the Windsor Estates entrance seven (7) days prior to
the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Bill Hall was absent.
READING AND APPROVAL OF MINUTES
The minutes from the November 16, 2004 meeting were presented to the Board
for review. It was noted that the wording of “maintenance fee” should be
changed to “Annual Assessment”. With no further changes, Peg Porter made a
motion to approve the minutes as amended. The motion was seconded by Kent
Smith and passed unanimously.
RESIDENT PARTICIPATION
1) Sandy Spence was present and submitted her resignation as the Community
Garage Sale Coordinator to the Board of Directors. The Board members
thanked Mrs. Spence for her four years of service to the community.
2) Wes Richardson was present to question the status of the flagpole
installation. Management stated that Sign Quick is having the pole shipped
directly to them and that they stated it would be installed within a few days of
receipt.
Neil Sugarman stated that it seemed to be taking a long time to get items done
from the priority list. Management stated that the biggest hold up is the
scheduling of the contractors, which unfortunately, is beyond Management‟s
control. Joe Jenne voiced his concerns with the level of service he felt that the
Association was being given and requested that the Board, or some members of
the Board, set up a meeting between themselves and Fair/Way Management to
address these issues.
REPORTS
86) PRESIDENT: There was no report at this time.
87) TREASURER: Management stated that the financial report was not available
due to the fact that the meeting was moved up one week and the Accountant had
not yet received the bank statement.
88) ARC REPORT:
11. Kent Smith stated that the ARC had requested that the Board of Directors
review the revised Driveway Staining Standard. Wes Richardson was
present and explained the reason for the ARC‟s recommendation. After
further discussion, Ron Grass made a motion to include the entire sidewalk in
front of the property line. The motion was seconded by Bill Young and died
with a vote of 4 to 3 with Peg Porter abstaining. Joe Jenne suggested that
the ARC be allowed to dictate the manufacturer and color to be applied to the
common areas. After some more discussion, Peg Porter made a motion to
change the fourth paragraph to include “is a clear or “. The motion was
seconded by Bill Young and died with a vote of 2 to 6. Joe DeMeo
questioned whether a product could be narrowed down for use on the
common areas. Ron Grass made a motion to direct the ARC to approve one
product of natural concrete color to stain/seal common areas of the sidewalk
and driveway apron in front of the residence. The motion was seconded by
Joe Jenne and died with a vote of 7 to 1. This item was tabled until the next
ARC meeting and the ARC was directed to redraft the standard to include the
above motion.
12. Front Door Staining – Kent Smith stated that the ARC is requesting direction
from the Board on this item and presented the revised standard for review.
Peg Porter made a motion to approve the standard as revised. The motion
was seconded by Bill Young and passed unanimously.
13.
4) MANAGEMENT REPORT:
- Management presented the prices from Rojo Enterprises for the different
options from Wickham Road to the front gate. Ron Grass volunteered to
discuss the type of preventative action to be taken, if any, along the main
drive with Rojo Enterprises. After further discussion, Ron Grass made a
motion to amend the approval of the Rojo Enterprises contract to seal coat
from west of 7-11 down to the front gate. The motion was seconded by Bill
Young and passed unanimously.
5) MAINTENANCE REPORT:
- Neil Sugarman reported that the screen on the entry system has been
replaced.
- Management reported on the status of the awning and flagpole. . A member
of the Board also noted that the light pole at the tennis courts was out and
asked that this be placed on a high priority list.
6) LANDSCAPING COMMITTEE:
- Joe Jenne questioned the status of the cleanup at the front entrance.
Management stated that GroundTech would be on the property before the
holidays to clean up the front entrance, the beds by the tennis courts, and
remove the stumps.
OLD BUSINESS
1) Hurricane Damage – Management stated that the insurance check was received
and was then directed to deposit the check into the reserve account.
NEW BUSINESS
12) 5935 Newbury Cr. Front Door Color – Neil Sugarman suggested having Dean
Mead review the question of whether or not the color should be allowed since it
was the original color of the door prior to the color guidelines being established.
After further discussion, Management was directed to obtain a written opinion,
which would then be placed in the records. Management was also directed to
contact the homeowner and let him know that the request is being reviewed.
13) Annual Meeting Timeline – Management presented the timeline to the Board
members to review. After some discussion, Joe DeMeo made a motion to
include the two bylaws and covenants changes from last year in the 30 day
package, but to change the required amount of votes needed into numbers, not
percentages. The motion was seconded by Ron Grass and passed
unanimously. Neil Sugarman stated that the standards would be delivered with
the next newsletter.
14) Property between 7-11 and Windsor Estates Drive – Ron Grass volunteered to
look into purchasing some property between 7-11 and Windsor Estates for the
purpose of additional parking.
LEGAL DISCUSSION
Joe DeMeo reported that he along with Neil Sugarman and LeTisha Labbate met
with Neil McCulloh regarding the unsatisfactory service the Association has
received from his firm. Neil McCulloh agreed to get the most accurate billing
information to the Board for review as well as to direct Russell Klemm to try to
expedite a date for trial. Neil Sugarman also stated that the Board must sign the
service agreement in order for Clayton and McCulloh to proceed with this case,
however it was also noted that the Association could terminate the agreement at
any point in the future.
ADJOURNMENT
With no further business to be discussed, Ron Grass made a motion to adjourn
the meeting. The motion was seconded by Bill Young and passed unanimously.
The meeting was adjourned at 9:30 PM. The next Board of Directors meeting
was scheduled for January 18, 2005 at 7:00 PM at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
November 16, 2004
DATE: November 16, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was Tom Dillon and LeTisha
Labbate of Fair/Way Management. Joe Jenne and Bill Hall arrived late with Joe
DeMeo absent.
READING AND APPROVAL OF MINUTES
The minutes from the October 19, 2004 meeting were presented to the Board for
review. Kent Smith made a motion to approve the minutes as amended. The
motion was seconded by Peg Porter and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
89) PRESIDENT: Neil Sugarman reported that the Association received a complaint
regarding a block party (unauthorized) and stated that residents need to come to
the Board for approval when organizing a neighborhood event. Mr. Sugarman
also reiterated that the Board of Directors‟ represent the Association even when
acting on an individual capacity.
90) TREASURER: Management presented the financial report for the period ending
9/30/04 to the Board for review. Raymond McDirmit reviewed the financial
statement and stated that everything was in line
91) ARC REPORT:
14. Ron Grass stated that the ARC had requested that the Board of Directors
review the revised landscape curbing guidelines and made a motion to
approve the guidelines as amended. Bill Hall seconded the motion. Joe
Jenne suggested giving the ARC flexibility to approve the curbing color at
their discretion. After further discussion, Ron Grass rescinded his previous
motion. Mr. Jenne also suggested that the ARC draft a curbing color
guideline to bring back to the Board. Peg Porter suggested using a “subdued
earth tone” wording in the standard. Ron Grass made a motion that the
curbing is natural concrete color, white or a subdued earth tone that
harmonizes with the landscaping design. The motion was seconded by Bill
Hall and passed unanimously.
4) MANAGEMENT REPORT:
- Management stated that GroundTech is submitting a proposal for the
landscaping of the common area, including the swale. Neil Sugarman
questioned whether fertilization was included in the contract. Management
stated that she would follow up with GroundTech on this item.
5) MAINTENANCE REPORT:
- This report was deferred until Old Business
6) LANDSCAPING COMMITTEE:
- Joe Jenne questioned the status of the cleanup at the front entrance.
Management stated that GroundTech has been contracted to do the work
and will follow up as to when the start date would be.
OLD BUSINESS
2) Hurricane Damage – Management stated that she is still waiting for the report to
come back from the Insurance Adjuster as to the amount of damages on the
property.
NEW BUSINESS
15) Proposed Budget for 2005 – Management stated that the proposed budget for
2005 was mailed to all homeowners 14 days prior to the meeting as required by
the Florida Statutes. Bill Hall made a motion to approve the budget for 2005 as
presented. The motion was seconded by Peg Porter and passed unanimously.
The Annual Assessment for 2005 will remain at $370 per home.
LEGAL DISCUSSION
Neil Sugarman gave a summarization of the discussion between himself and
Russell Klemm, Attorney for WEHOA. Mr. Sugarman stated that the secretary
had signed an affidavit that she mailed the legal fees to the Hamilton‟s prior to
the hearing in July. Russell Klemm was directed to hold off on the settlement
agreement, however he is in the process of trying to get a hearing scheduled as
soon as possible. Mr. Sugarman stated that the Attorney‟s Fees are up to
approximately $11,000. After further discussion, Ron Grass made a motion to
direct the Attorney to draft a settlement offer for $8,000 with the addendum that
there would be additional Attorney‟s fees should the Association go to trial. The
motion was seconded by Bill Hall and passed unanimously.
ADJOURNMENT
With no further business to be discussed, Ron Grass made a motion to adjourn
the meeting. The motion was seconded by Bill Hall and passed unanimously.
The meeting was adjourned at 8:35 PM. The next Board of Directors meeting
was scheduled for December 21, 2004 at 7:00 PM at Suntree Elementary
School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
October 19, 2004
DATE: October 19, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:10 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 8 out of 9 board members. Also present was Tom Dillon and LeTisha
Labbate of Fair/Way Management. Joe Jenne arrived late and Kent Smith was
absent.
READING AND APPROVAL OF MINUTES
The minutes from the September 27, 2004 meeting were presented to the Board
for review. Joe DeMeo made a motion to approve the minutes as amended.
The motion was seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
Courtney McMahan addressed the Board with regard to the Community Garage
Sale. Mrs. McMahan suggested that the Association budget for advertising of
the garage sale on an annual basis. Neil Sugarman explained that the
Association was not permitted to pay for advertising per their Declaration of
Covenants, Conditions and Restrictions.
REPORTS
1. PRESIDENT: Neil Sugarman presented a resignation from Tony Alenci to
the Board and stated that Raymond McDirmit had volunteered to serve on the
Board. Joe DeMeo made a motion to appoint Raymond McDirmit to the
Board of Directors. The motion was seconded by Bill Young and passed
unanimously. Mr. McDirmit accepted the appointment to the Board of
Directors. Ron Grass made a motion to nominate Raymond McDirmit as
Treasurer. The motion was seconded by Joe DeMeo and passed
unanimously. Mr. McDirmit accepted the position of Treasurer. Neil
Sugarman stated that he switched the website hosting company back to the
Parent Company whose cost was $170 per year, which equals out to a
savings of $70 annually.
2. TREASURER: Management presented the financial report for the period
ending 9/30/04 to the Board for review. Mr. Dillon stated that everything was
in line with the Budget with a positive variance in some of the line items.
3. ARC REPORT:
Bill Hall stated that the ARC had requested that the Board of Directors revisit
the driveway staining standard and revise it to include the sidewalk and
apron. After further discussion, the Board of Directors referred the standard
back to the ARC to redraft and present at the next board meeting.
4. MANAGEMENT REPORT:
Tom Dillon explained that he has contacted Big Bens Tree Service regarding
the cleanup of the front entrance and is waiting for a proposal. Joe DeMeo
made a motion to authorize up to $1,000 for cleanup at the entrance. The
motion was seconded by Ron Grass and passed unanimously.
5. MAINTENANCE REPORT:
- Gate – Neil Sugarman stated that the gate was out of order for a while due to
a glitch in the circuit board and stated that Rimer Electric suggested keeping
a spare board on hand to switch out when needed since the problem seems
to be intermittent. After further discussion, Joe DeMeo made a motion to
purchase a spare board for the operator at a cost not to exceed $750.00.
The motion was seconded by Ron Grass and passed unanimously.
- 5760 Newbury Cr. – Neil Sugarman directed Management to go ahead with
the scheduling of the concrete work to be done at the sidewalk in front of
5760 Newbury Circle. Management stated that they would be present during
the repair.
- Light Poles – Ron Grass and Bill Hall volunteered to serve on the light pole
committee to research the cost of replacement poles and installation.
- Plywood – Joe DeMeo recommended sending friendly letters to the
homeowners stating that the plywood needs to be removed from the windows
per the hurricane standard.
- Miscellaneous – Neil Sugarman stated that the meeting location had been
moved back to Suntree Elementary School.
6. LANDSCAPING COMMITTEE:
Management stated that GroundTech had been contacted regarding the
landscaping contract for the Association and they would be submitting a
proposal for the Board to review.
OLD BUSINESS
1. Board Resignation – This item was covered at the beginning of the meeting.
2. Hurricane Damage – Management stated that she had met with the adjuster
from Nationwide on the property and they were in the process of following up
with ABC Awnings for a proposal to submit to the adjuster as well as a cost
on the light poles and street signs that had been damaged during the recent
storms.
NEW BUSINESS
1. Trees – Neil Sugarman stated that there was a suggestion to put in for a
covenant change with regard to the requirement to have the live oaks
replaced once they have been damaged/died. After further discussion, Peg
Porter made a motion to propose a covenant change at the Annual Meeting
with regard to tree plantings. The motion died due to the lack of a second.
Neil Sugarman directed Management to send letters to the homeowners who
have lost trees stating that they must be replaced within a certain time period.
Joe DeMeo made a motion to allow ninety (90) days for the replacement of
damaged/dead trees. The motion was seconded by Bill Hall and passed with
a vote of 7 to 1 with Peg Porter opposed.
2. Budget for 2005 – Tom Dillon presented two proposed budgets to the Board
for review. Neil Sugarman went through each line item and questions were
fielded. Mr. Dillon stated that the homeowner association rules had changed
as of October 1, 2004 and now require a fourteen (14) day notice be mailed
to the homeowners prior to the budget being passed. After further
discussion, Joe DeMeo made a motion to adopt budget B as the proposed
budget for 2005 and to have this draft mailed to the homeowners with the
notice. The motion was seconded by Bill Hall and passed unanimously. Tom
Dillon noted that the yearly assessment fees would remain at $370 for 2005.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, Joe DeMeo made a motion to adjourn
the meeting. The motion was seconded by Bill Hall and passed unanimously.
The meeting was adjourned at 8:45 PM. The next Board of Directors meeting
was scheduled for November 16, 2004 at 7:00 PM at Suntree Elementary
School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
September 21, 2004
DATE: September 21, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:10 PM on the above-
mentioned date at Suntree Elementary School, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was Tom Dillon and LeTisha
Labbate of Fair/Way Management. Bill Young, Bill Hall and Tony Alenci were
absent.
READING AND APPROVAL OF MINUTES
The minutes from the August 17, 2004 meeting were presented to the Board for
review. Kent Smith made a motion to approve the minutes as amended. The
motion was seconded by Ron Grass and passed unanimously.
RESIDENT PARTICIPATION
Ed Beadle was present to address the Board regarding the broken section of
sidewalk in front of his home. Mr. Beadle stated that he was not aware of the
responsibility and questioned the Board‟s position. Mr. Beadle explained that
under Article 4 Section 5 his situation does not apply. Mr. Beadle further
explained the Mercedes Builders was ordered by the court to install a French
drain due to the fact that his lot was below grade and file the necessary
paperwork with the Association. Mr. Beadle added that he is willing to work with
the Board on gathering information on this, however he did not feel as though he
was responsible for the repair. After further discussion, Joe DeMeo made a
motion to table this matter until a later date. The motion was seconded by Kent
Smith and passed unanimously. Mr. Beadle requested that he be notified once
this item is back up for discussion.
REPORTS
92) PRESIDENT: Neil Sugarman stated that it seems as though he is pulling the
weight of the other Board members as far as committee work goes and asked for
assistance.
93) TREASURER: Management presented the financial report for the period ending
8/31/04 to the Board for review in the absence of Tony Alenci. Joe Jenne made
a motion to approve the financial report as presented. The motion was seconded
by Kent Smith and passed unanimously.
94) ARC REPORT:
15. Neil Sugarman stated that the ARC is proposing to revise the shed standard
to increase the size of the allowed shed to 7‟ h X 61/2‟d X 6‟w. Joe Jenne
stated that if it is over the fence height it should be neutral in color. After
further discussion, Joe DeMeo made a motion to amend the shed standard to
reflect the size change to 7‟ X 61/2‟ X 6‟ and also to state that the top of the
shed must be a neutral tone. The motion was seconded by Joe Jenne and
passed unanimously. Joe DeMeo noted that the standards are not
enforceable until the homeowners are notified of their change/existence. Joe
Jenne stated that the ARC questioned whether the color book was to be used
as a guideline or were they to strictly stay within the color range provided.
After some discussion, Joe Jenne made a motion to advise the ARC that the
color book is to be used as a guideline and that they may approve or deny at
their discretion. The motion was seconded by Kent Smith and passed
unanimously.
4) MANAGEMENT REPORT:
- Neil Sugarman went over the priority list with Management. Management
stated that the past month has been very hectic with the two hurricanes
hitting our state, however once things calm down the priority list will be
addressed.
5) MAINTENANCE REPORT:
- Cars parking in Street – Neil Sugarman stated that there was concern of the
cars parking in the street and suggested that this be incorporated into the
next newsletter. Management was directed to contact the sheriff again
regarding patrolling within the community.
- No Parking Signs – Joe DeMeo stated that the Board should have more signs
posted at the bus stop for No Parking. Neil Sugarman directed Management
to obtain prices for 2 more signs and bring them back to the Board for review.
- Windsor Signs – Joe Jenne stated that the signs are fading and he suggested
getting them pressure cleaned. Management will obtain a price and present
it back to the Board for review.
- Gate - Neil Sugarman stated that the belt slipped on the gate and it is
temporarily out of order. Mr. Sugarman added that Rimer Electric has been
notified.
- Road Resurfacing – Management stated that the sensors are not an issue
however they will follow up with the contractors regarding re-bidding the front
section from Wickham Road to the gate.
6) LANDSCAPING COMMITTEE:
Neil Sugarman stated that he would be placing an article in the Newsletter
requesting volunteers to pick up the common area at the entrance.
OLD BUSINESS
$35 ARC Fee – Management stated that according to Kim Rezanka, this fee
could be imposed should the Board decide to re-institute it. This item died due to
a lack of interest.
5977 Fine Letter – Management stated that the owner has complied, however he
was in the fining mode at the time. Joe Jenne made a motion to send the
homeowner a letter stating how much the owner had been fined and explaining
that the fine was reduced to $50.00 at the Board of Directors Meeting. The
motion was seconded by Kent Smith and passed unanimously.
NEW BUSINESS
1) 3211 Windsor Estates Drive – It was reported that the owner is propping a tree
up with a common area tree. Management was directed to send a letter
reminding the homeowners of their responsibility should damage occur to any
common areas.
2) Hurricane Damage
a. Insurance Claim - Management stated that an Insurance Claim was filed
with Nationwide for the damage done to the street signs, light poles,
awning, landscaping, etc. Kent Smith noted that the adjuster should be
made aware that the light poles are no longer available.
b. Plywood / dead trees – Neil Sugarman suggested sending a courteous
letter to the homeowners reminding them to remove the plywood and
replace the trees that have been damaged by the recent hurricanes. Ron
Grass suggested stating this in a newsletter with a time frame for
completion. After further discussion, Joe Jenne made a motion to waive
the current enforcement of the hurricane standard until it can be
addressed at the October meeting. The motion was seconded by Joe
DeMeo and passed unanimously.
3) Board Resignation – Neil Sugarman presented a letter from the ARC to the
Board for review regarding their working with Peg Porter. It was noted that the
ARC did not wish to have her as a chairperson for the ARC rotation any longer.
Ron Grass made a motion to call for a vote of no confidence for Peg Porter on
the ARC rotation. This motion died due to a lack of a second. Kent Smith made
a motion to remove Peg Porter from any future ARC chairing rotations. The
motion was seconded by Joe Jenne and then withdrawn. After further
discussion, Peg Porter volunteered to withdraw from the ARC rotation.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:15 PM.
The next Board of Directors meeting was scheduled for October 19, 2004 at 7:00
PM at to be determined.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
August 17, 2004
DATE: August 17, 2004
TIME: 7:00 PM
PLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:15 PM on the above-
mentioned date at Charlie & Jakes Restaurant, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 5 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Bill Young, Peg Porter, Joe DeMeo and Tony Alenci
were absent.
READING AND APPROVAL OF MINUTES
The minutes from the July 20, 2004 meeting were presented to the Board for
review. Ron Grass made a motion to approve the minutes as amended. The
motion was seconded by Kent Smith and passed unanimously.
RESIDENT PARTICIPATION
Steve Fisher was present to address the Board regarding the rumble strips that
were recently installed at the entrance and exit to the community. Neil Sugarman
stated that they were installed in order to slow down the cars to prevent them
from hitting the gate upon entering and exiting and that was why the strips were
placed in those locations. Mr. Fisher stated that he was concerned that the strips
would be placed throughout the community. Mr. Sugarman noted that this was
not the intent of the Board, however Joe Jenne added that the Board of Directors
is attempting to bring awareness to the homeowners for the safety of the
children. Ron Grass also reported that the gate has been hit twice since it was
installed two years ago
REPORTS
95) PRESIDENT: Neil Sugarman reported that there had been some recent
vandalism done to several vehicles in the neighborhood with regard to the
vehicle logos being removed.
96) TREASURER: Management presented the financial report for the period ending
7/31/04 to the Board for review in the absence of Tony Alenci. Joe Jenne made
a motion to approve the financial report as presented. The motion was seconded
by Bill Hall and passed unanimously.
97) ARC REPORT:
16. Joe Jenne presented the mailbox standard to the Board for review. Bill Hall
made a motion to accept the standard as presented. The motion was
seconded by Ron Grass and passed unanimously. Ron Grass questioned
who was responsible for replacing the numbers on the front of the mailboxes
for those homeowners who had to replace their boxes. After further
discussion, Ron Grass made a motion to purchase mailbox numbers for the
fronts of the mailboxes and mail them out with the annual package at a cost
not to exceed $300.00. The motion was seconded by Kent Smith and passed
unanimously. Management will contact Creative Mailbox and order the
numbers for the front of the mailboxes in the community.
17. Joe Jenne stated that the ARC questioned whether the color book was to be
used as a guideline or were they to strictly stay within the color range
provided. After some discussion, Joe Jenne made a motion to advise the
ARC that the color book is to be used as a guideline and that they may
approve or deny at their discretion. The motion was seconded by Kent Smith
and passed unanimously.
18. Joe Jenne presented an appeal from 5821 Newbury regarding the placement
of their swing set. Ron Grass made a motion to deny the request for the
variance and notify the homeowner that the swing set must be removed once
the house is sold or it comes into disrepair or needs replacement. The
motion was seconded by Bill Hall and passed with a vote of 4 to 1 with Neil
Sugarman abstaining.
19. Joe Jenne presented an appeal from 6006 Newbury regarding the placement
of their swing set. Joe Jenne made a motion to approve the variance for the
existing structure only and notify homeowner that it must be located behind
the rear building line of the house. The motion was seconded by Ron Grass
and passed with a motion to 4 to 1 with Kent Smith opposed.
20. Joe Jenne noted that there should be a feed back mechanism to
acknowledge compliance when 30day certified letters go out.
4) MANAGEMENT REPORT:
- Fishing - Management reported that there was a concern among some of the
homeowners with people fishing from behind their homes. After further
discussion, Management was directed to check with Kim Rezanka on wither
this area was common ground or a maintenance easement.
- Flag Pole - Management stated that Sign A Rama was pulling the permits for
the installation.
5) MAINTENANCE REPORT:
- Pavilion –Management stated that ABC Awning was contacted regarding
moving the 4th post back and they stated that it would not be necessary,
however the consensus was that the Board would like it moved back to deter
children from hanging off the edge. Joe Jenne suggested sending
specifications out to contractors in the future in order to avoid any
miscommunication. After further discussion, Joe Jenne made a motion to
issue a directive to Management stating that any and all requests for
proposals in excess of $250 be in written format to the contractors and
approved by the President and Vice President of the Association prior to
being sent out for bid. The motion was seconded by Ron Grass and passed
unanimously.
- Light Pole – Neil Sugarman stated that a light pole fell during the storm and
Management is looking into replacing it.
6) LANDSCAPING COMMITTEE:
Management stated that Ground Tech was contracted to do the swale work and
replace the annuals. Management also suggested that with regard to adding
sprinkler heads, Joe Jenne meet with Ed Clark of Fair/Way Management to show
him exactly where he would like them placed.
OLD BUSINESS
Violation Protocol – This item was tabled.
NEW BUSINESS
3) Initiating $35 ARC Fee – Neil Sugarman stated that the Board has waived the
application fee for those homeowners who followed the approval procedures,
however he suggested that the Board consider charging the application fee to
homeowner who do not submit for permission PRIOR to the work being done.
After further discussion, Management was directed to contact Kim Rezanka of
Dean Mead to discuss whether this would be allowed.
LEGAL DISCUSSION
Neil Sugarman stated that the Attorney for the Association that was handling the
Hamilton case has resigned from the law firm and they have been appointed
another attorney to represent them in the case.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:15 PM.
The next Board of Directors meeting was scheduled for September 21, 2004 at
7:00 PM at Suntree Elementary School.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
July 20, 2004
DATE: July 20, 2004
TIME: 7:00 PM
PLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Charlie & Jakes Restaurant, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Joe Jenne and Bill Hall were absent.
READING AND APPROVAL OF MINUTES
The minutes from the June 15, 2004 meeting were presented to the Board for
review. Peg Porter made a motion to approve the minutes as amended. The
motion was seconded by Kent Smith and passed unanimously.
APPOINTMENT OF DIRECTOR
Neil Sugarman questioned whether anyone had submitted his or her name for
the Board of Directors. Management stated that no one had contacted the office.
Joe DeMeo made a motion to appoint Ron Grass to the Board of Directors. The
motion was seconded by Kent Smith and passed unanimously. Ron Grass
accepted the nomination and joined the meeting.
RESIDENT PARTICIPATION
Sandy Spence was present to address the Board regarding the playset standard.
Mrs. Spence provided documentation showing that due to the location of the
drainage swale behind and the position of her home, she was not able to place
the swing set directly behind the house. After further discussion, Ron Grass
made a motion to approve the variance due to the circumstances until such time
as it falls into disarray. Tony Alenci seconded the motion. Joe DeMeo stated
that he is concerned with setting a precedent with regard to play apparatus‟.
After further discussion, Mr. Grass withdrew his previous motion and made a
second motion to deny the request for variance and notify the homeowner that
the playset must be removed once the house is sold or it comes into disarray.
The motion was seconded by Bill Young and passed with a vote of 5 to 1 with
Joe DeMeo opposed
Irene DeMeo was present to address the Board regarding the operating
procedures of the ARC. Mrs. DeMeo questioned whether there was any concern
among the Board as to the way the ARC conducts their business. Neil
Sugarman stated that there had not been any concerns with regard to this
matter. Irene DeMeo questioned Peg Porter as to the statements made by her to
the ARC members at the previous meeting. Mrs. DeMeo added that the
members were upset by the remarks and stated that should any Board member
have an issue with the way things are being handled, it should go through the
Board as a whole, and not an individual member. Neil Sugarman agreed and
stated that this type of approach was addressed at the last meeting as well.
REPORTS
98) PRESIDENT: Neil Sugarman requested volunteers from the Board to assist in
the various committee works, such as landscaping, maintenance, etc.
99) TREASURER: Tony Alenci presented the financial report for the period ending
6/30/04 to the Board to review.
100) ARC REPORT: Bill Young presented two items to the Board for
consideration on behalf of the ARC. The first item was a change in wording for
the paint standard. Kent Smith made a motion to approve the paint standard as
amended. The motion was seconded by Bill Young and passed unanimously.
The second item was the adoption of the playset standard. Kent Smith made a
motion to approve the playset standard as presented. The motion was seconded
by Joe DeMeo and passed unanimously.
101) MAINTENANCE COMMITTEE:
- Road Resurfacing - Management presented three proposals to the Board for
review with prices ranging from $11,950 to $16,995. Management noted that
there were still two additional contractors submitting proposals for the project.
- Concrete Repair - Management stated that the French drain repair was not
included in the price of $720 to repair the section of concrete in front of 5760
Newbury. Management also noted that the owner has been notified of the
cost of the repair. After further discussion, Management was directed to
contact DonBo Construction and request that the proposal be broken up into
two parts so that the above mentioned repair would be separate from the
other two areas which are the responsibility of the Association.
- Pavilion – Management stated that ABC Awning was contacted regarding the
mesh material. The price for installing the mesh was $750, which would put
cost over the pre-approved amount allocated by the Board at the previous
meeting. After further discussion, Joe DeMeo made a motion to increase the
cost for the awning to include the mesh material. The motion was seconded
by Ron Grass and passed unanimously. Management was directed to
schedule the work to be done.
102) LANDSCAPING COMMITTEE: Management stated that Ground Tech had
submitted a price of $600 to sod the swale and $250 per quarter for the annuals,
which includes the removal, preparation and installation. Management also
noted that two other contractors were asked to submit proposals and that the
proposals would be forwarded on to the Board for review at the next meeting.
OLD BUSINESS
Well/Irrigation Project – Management stated that this project has been
completed.
Violation Protocol – Management went over the process of noting violations once
they come into the office. It was explained that once the violation is noted, a 10-
day courtesy letter is sent to the homeowner. If the homeowner does not
comply, then a certified 30-day letter is sent advising them of their hearing date
and possible fining should they not come into compliance. Management also
noted that if a violation is in question, that three members of the ARC are asked
to review and report back to Management prior to the any notice being sent.
NEW BUSINESS
4) Inspection of Homes for Sale by Management – Neil Sugarman requested that
Management inspect homes for violations once they are notified by the title
company, mortgage company, etc. of a pending sale.
5) 5802 Newbury Letter – Management presented a letter from the owner of 5802
Newbury regarding the placement of numbers on the mailbox. Management
added that the owner was present at the ARC meeting where she was informed
that the numbers had just arrived today and would be installed ASAP.
6) Meeting Location – Ron Grass made a motion to move the meeting location to
Charlie & Jakes. The motion was seconded by Bill Young and passed
unanimously.
7) Appointment of Director – This item was addressed at the beginning of the
meeting.
8) Appointment of Officer – Kent Smith made a motion to appoint Bill Hall as Vice
President. The motion was seconded by Joe DeMeo and passed unanimously.
LEGAL DISCUSSION
Youseff – Neil Sugarman reported that he and Management had met with Kim
Rezanka of Dean Mead and questioned the right to enter onto the property to do
the repairs. After reading through the Documents, Ms. Rezanka stated that the
Association has the right and however, she suggested that the date of repair be
at least 12 days from the date the letter is sent in order to show that ample time
was granted prior to entering the property.
Hamilton – Neil Sugarman reported on the trial that was attended by himself,
Irene DeMeo and LeTisha Labbate. Mr. Sugarman stated that a continuance
was granted on behalf of the Hamilton‟s so they could review some documents
supplied by Kevin Cannon. Mr. Sugarman also added that Kevin Cannon stated
that he had mailed these documents via federal express to the Hamilton‟s
previously. The question of whether the Board would be willing to try another
settlement was posed to the Board members. After further discussion, Joe
DeMeo made a motion to return the Hamilton‟s initial proposed settlement check
via certified mail with an offer of $5,000 and note that the Association would
proceed with the paperwork to remove the lien from the property. The motion
was seconded by Kent Smith and passed unanimously.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:45 PM.
The next Board of Directors meeting was scheduled for August 17, 2004 at 7:00
PM at Charlie & Jakes.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
June 15, 2004
DATE: June 15, 2004
TIME: 7:00 PM
PLACE: Charlie & Jakes Restaurant, Melbourne, Florida 32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at Charlie & Jakes Restaurant, Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was Thomas Dillon of
Fair/Way Management. Doris Ahern and Kent Smith were absent.
READING AND APPROVAL OF MINUTES
The minutes from the May 18, 2004 meeting were presented to the Board for
review. Neil Sugarman noted a change under “Old Business”. Bill Hall made a
motion to approve the minutes as amended. The motion was seconded by Peg
Porter and passed unanimously.
RESIDENT PARTICIPATION
Ron Grass was present to address the Board regarding an incident that
happened in the community. Mr. Grass voiced his displeasure with a Board
member approaching his children regarding a possible violation. Mr. Grass
stated that all violations should be directed through the Management Company
and not at the discretion of one Board member.
REPORTS
1. PRESIDENT: Neil Sugarman noted an incident that happened recently
regarding a Board member approaching individuals in the community and stated
that he does not feel that Board members should approach homeowners in the
community with violations or possible violations. Instead, Mr. Sugarman stated
that they should be contacting Management with any violations, concerns, etc.
Joe Jenne reiterated that the Board members need to maintain a degree of
separation between themselves and the community for the sake of harmony.
2. TREASURER: Tony Alenci presented the financial report for the period ending
4/30/04 to the Board to review. Joe Jenne questioned whether there was an
analysis of the reserves done recently. Mr. Alenci explained that this would be
incorporated into next years budget. Tom Dillon added that the Board should
wait until at least September to put the figures together.
3. ARC REPORT: Peg Porter stated that the ARC would like the Board of Directors
to clarify the swing set issue. Neil Sugarman questioned how this would apply to
corner lots. Joe Jenne explained that corner lots were not addressed separately
when discussed in the previous years. After further discussion, Joe DeMeo
made a motion to suggest to the ARC that the standard for swing sets be that
they have to be behind the house as if two parallel lines were drawn back from
both sides of the house. The motion was seconded by Bill Young and passed
unanimously.
4. MAINTENANCE COMMITTEE:
- Road Resurfacing - Management stated that the several companies have
been contacted to bid on the road sealcoating.
- Concrete Repair - Management stated that Don Bo Construction has
submitted a bid for the repair and stated that he does not believe that the
entire curb needs to be replaced at the corner of 7-11. After further
discussion, Joe DeMeo made a motion to approve the concrete repair for
$650 at the corner of 7-11, the swale repair for $375, and to repair the section
of sidewalk in front of 5760 Newbury at a cost not to exceed $720. The
motion was seconded by Bill Hall and passed unanimously. Mr. DeMeo
added that the homeowner would be responsible for reimbursing the
Association for the repair in front of 5760 Newbury because the cracking was
caused as a direct result of the owner‟s French drain. Joe Jenne questioned
whether the homeowner was aware of the cost for the sidewalk. Tom Dillon
stated that the homeowner is aware of the responsibility, however not the
cost. After further discussion, Neil Sugarman directed Management to do an
emergency temporary repair to the sidewalk in order to eliminate the trip
hazard while the contractor is being scheduled.
- Gate – Neil Sugarman stated that the gate is functioning now. Mr. Sugarman
added that Rimer Electric has moved the receiver and the remotes seem to
be working now as well.
5. LANDSCAPING COMMITTEE: Joe Jenne stated that the annuals have not been
removed from the island at the entrance. Tom Dillon stated that he is contacting
various nurseries and landscaping companies to obtain a quote for the annuals
and all other specialized landscaping concerns. Mr. Dillon also stated that the
remaining annuals would be removed. Joe Jenne noted that the tree and bush
replacements would be included in the above-mentioned bids. With regard to the
flagpole, Mr. Dillon stated that the flagpole would be installed before the July 4th
holiday.
OLD BUSINESS
1. Pavilion – Tom Dillon presented three proposals to the board for review. Two of
the proposals were for a concrete structure and the third was for replacing the
existing framing and canvas awning. After further discussion, Joe DeMeo made
a motion to approve the proposal from ABC Awning at a price not to exceed
$3,000. The motion was seconded by Peg Porter and passed unanimously. Neil
Sugarman also suggested that Management look into a mesh material that would
be placed under the awning to prevent people from being able to hang from the
framing.
2. Well/Irrigation Project – Tom Dillon stated that he was told that the first priority
was to replace the well and then address the irrigation problems through a
separate contractor. Mr. Dillon added that Florida Well Drilling has been hired
per the Board of Directors direction and is in the process of obtaining the permits.
Once the permits are obtained, it was noted that the work would be scheduled,
which would be in approximately two weeks. Neil Sugarman explained that the
old well would remain open as an auxiliary well. Joe Jenne questioned whether
positive flow was guaranteed. Tom Dillon stated that he would assume so,
however he would contact the contractor to confirm.
NEW BUSINESS
1. Tree Height – Peg Porter stated that there are several trees through out the
neighborhood that are obstructing the sidewalks, which are common area. After
further discussion, Tom Dillon was directed to walk through the community and
note which homes had trees obstructing the sidewalk. Joe Jenne made a motion
to incorporate into the common area rules and regulations that all trees located
next to the sidewalk must be a minimum of 7‟ above ground level. The motion
was seconded by Bill Young and passed unanimously.
2. Board Position – Neil Sugarman reported that Doris Ahern has sold her home
and would be resigning from the Board. Peg Porter suggested that the Board
solicit volunteers from the community to serve on the Board. After further
discussion, Mr. Sugarman stated that he would post the agenda on the website
noted that there was a position available on the Board.
LEGAL DISCUSSION
Youseff - Joe DeMeo suggested reviewing the issue of entering onto someone‟s
property in order to make necessary repairs at the owner‟s expense. After
further discussion, Management was directed to send the owner of 6036
Newbury Drive a letter with the estimates for cleaning up the landscaping, yard,
sidewalk, etc., as well as schedule a meeting with Dean Mead regarding future
needs of the Association.
Hamilton – Neil Sugarman stated that the Hamilton‟s have not painted inside the
screen enclosure and therefore are still in violation. Mr. Sugarman also stated
that Judge Maxwell had ordered an emergency meeting for today with the
Hamilton‟s and a trial has been set for July 12, 2004.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:15 PM.
The next Board of Directors meeting was scheduled for July 12, 2004 at 7:00 PM
at Charlie & Jakes.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
May 18, 2004
DATE: May 18, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr.,
Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor
Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was Thomas Dillon of
Fair/Way Management. Tony Alenci, Doris Ahern and Bill Hall were absent.
READING AND APPROVAL OF MINUTES
The minutes from the April 20, 2004 meeting were presented to the Board for
review. Bill Young made a motion to approve the minutes as presented. The
motion will as seconded by Kent Smith and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation.
REPORTS
103) PRESIDENT: Neil Sugarman stated that the pavilion needs to be
replaced and noted that he has received an estimate for replacement at
$2,531.00. Mr. Sugarman added that he also received an estimate for
building a permanent structure for $14,000.00. Management stated that they
are continuing to obtain proposals for the replacement and will report back to
the Board at the next meeting.
104) TREASURER: Tom Dillon presented the financial report for the period
ending 4/30/04 to the Board to review in the absence of Tony Alenci.
105) ARC REPORT: Joe DeMeo reported that the ARC would be reworking
the paint standard and bringing it back to the Board for approval in the near
future. Mr. DeMeo also stated that the committee would be inspecting the
swing sets in the neighborhood to make sure they are in compliance with
regards to their location.
106) MAINTENANCE COMMITTEE: Neil Sugarman stated that the circuit
board has been replaced and Robbins Welding has repaired the gate. Mr.
Sugarman added that he has talked to Rimer Electric and was told to adjust
the temperature control within the call box to help reduce the moisture and
will be monitoring the situation.
107) LANDSCAPING COMMITTEE: Neil Sugarman reported that an estimate
for 3” well has been received in the amount of $3,415.00. Joe Jenne stated
that he would test the zones to see if it is a well or valve problem. After
further discussion, Joe Jenne made a motion to approve the 3” well
replacement with a maximum cost of $3,800.00. The motion was seconded
by Joe DeMeo and passed unanimously. Joe Jenne questioned the status of
the mulch and trees that were approved at the previous board meeting. Tom
Dillon explained that he has had an issue with the landscapers and has not
been able to talk to the contractor as of yet. Mr. Dillon stated that he would
follow up with the contractor and get the work scheduled.
OLD BUSINESS
Swale Cleanout – Tom Dillon reported that the swale work has not yet been
completed.
10-Day letter – Joe Jenne stated that he had drafted a 10-day notice of violation
and sent it to Neil Sugarman to review. Management was directed to email the
draft to the rest of the Board members for review.
Miscellaneous – Tom Dillon stated that Mike Rimer had ordered the replacement
signs for the gate.
NEW BUSINESS
1) Vandalism – Neil Sugarman stated that the canopy has been sliced in a few
different places and stated that this will be posted in the upcoming newsletter.
2) Lake Policy – Neil Sugarman questioned the Board‟s opinion on fishing in the
lakes within the community. After further discussion, Joe Jenne made a motion
to amend the rules and regulations to state that the removal of fish from the lakes
within the community is strictly prohibited. The motion was seconded by Joe
DeMeo and passed unanimously. Management will incorporate this statement
into the rules and regulations for the Association. Joe DeMeo added that the
Board members should look into the issue of whether or not the property behind
the lake homes extending down to the lake is common property or considered a
maintenance easement. Management will research this and report his findings
back to the Board.
3) Mailbox Numbers – Joe DeMeo made a motion to purchase the street numbers
from Creative Mailbox and have them installed by Fair/Way Management at a
cost of $250.00. The motion was seconded by Kent Smith and passed
unanimously. Management will order the mailbox numbers along with any
additional numbers that are grossly different within the complex.
LEGAL DISCUSSION
Neil Sugarman presented a follow up for the Hamilton issue. Joe DeMeo made a
motion to suspend using Clayton & McCulloh for any new legal actions. The
motion was seconded by Joe Jenne and passed unanimously. Joe DeMeo
suggested that the Association obtain some information from Dean Mead. Tom
Dillon stated that he would obtain the paperwork and distribute it to Joe Jenne
and Joe DeMeo to review. Neil Sugarman also directed Tom Dillon to contact
Clayton & McCulloh to see if the latest paperwork was executed.
Youseff – Management stated that the homeowner was in the fining mode and
had not yet come into full compliance.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:26 PM.
The next Board of Directors meeting was scheduled for June 15, 2004 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
APRIL 20, 2004
DATE: April 20, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr.,
Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor
Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was LeTisha Labbate of
Fair/Way Management. Tony Alenci and Doris Ahern were absent.
READING AND APPROVAL OF MINUTES
The minutes from the March 16, 2004 meeting were presented to the Board for
review. Joe DeMeo made a motion to approve the minutes as presented. The
motion was seconded by Kent Smith and passed unanimously.
RESIDENT PARTICIPATION
There was no resident participation. Neil Sugarman, however, stated that there
has been some recent concern with regard to the tone of the 10-day courtesy
letter. After some discussion, Joe Jenne was asked to draft a letter addressing
“possible” violations and present it to the Board for review at the next meeting.
REPORTS
1. PRESIDENT: Neil Sugarman stated that there was no report at this time.
2. TREASURER: LeTisha Labbate presented the financial report for the period
ending 3/31/04 to the Board to review in the absence of Tony Alenci. Mrs.
Labbate noted that a lien has been placed on the delinquent homeowner and the
interest is accruing.
3. ARC REPORT: Kent Smith stated that the ARC Hearing Committee meet
regarding 6036 Newbury Cr. and recommended that the Board fine the owner
$500 and demand that he clean up the yard, rust, etc. within 14 days or else the
fine would continue to accumulate. After some discussion, Joe DeMeo stated
that the owner should be fined $50 per day up to $1000 and at that point the
Association should go in and do the necessary work at the owner‟s expense.
Management was directed to draft the letter and sent it to Neil Sugarman and
Doris Ahern to review prior to sending it to the owner.
4. MAINTENANCE COMMITTEE: Neil Sugarman stated that the screen on the call
box is going bad and the price he has for a replacement is around $800.00. Joe
Jenne questioned the status of sealcoating the roads, in phases, as discussed in
previous years. It was explained that this project had not been completed as of
yet and Management was directed to contact various contractors and obtain
prices to have the roads seal coated in three phases. Management will submit
the proposals to the Board at the next meeting for review. LeTisha Labbate
presented some information regarding rumble strips to the board to review. After
further discussion, Joe DeMeo made a motion to purchase a maximum of 24
white rumble strips not to exceed $500.00 and to be placed at the exit and
entrance gates. The motion was seconded by Bill Hall and passed unanimously.
LeTisha Labbate also reported that Tom Dillon had met with Don Bo Concrete in
front of 5760 Newbury and it was the opinion of the contractor that the sidewalk
collapsed in those two sections due to the French drain not being compacted
properly. Don Bo Concrete is preparing the proposal for repair and will be
submitting it to Management for further review.
5. LANDSCAPING COMMITTEE: Joe Jenne questioned when the oak tree and
myrtles were scheduled to be planted. LeTisha Labbate stated that she would
look into this and report back to the Board. Bill Young questioned whether the
tilapia has been put into the lake on Arlington. Mrs. Labbate reported that Tom
Dillon has not heard back from Mallard, as of yet, however he does believe that
the tilapia has been put into the lake. Management was directed to follow up on
this issue and report back to the board. Mr. Young also questioned whether the
Association could install three benches along the Arlington Lake. Management
will obtain prices for benches, similar to the ones on the tennis courts, and bring
them back to the Board for approval.
6. MANAGER‟S REPORT: Neil Sugarman directed Management to send the
minutes and the agenda to the Board on the Thursday before the meeting and
the approved minutes for both the ARC and Board to him within 5 days of their
approval. Management was also directed to contact young man who collects the
rubbish and tell him to limit the trash pickup to the north side of the property
outside the entrance gate so he does not cross the road. LeTisha Labbate will
contact the young man and inform him of the change.
OLD BUSINESS
1. School Q Rezoning – There was no report at this time.
2. Swale Cleanout - LeTisha Labbate reported that M&M Landscaping would be
coming back out to repair the swale and sod it.
NEW BUSINESS
1. Community Picnic – Joe Jenne suggested that instead of a BBQ, the Association
have someone cater the picnic so everyone could enjoy the day. Mr. Jenne also
stated that he is looking for a date in mid October to schedule the picnic and will
keep the Board posted.
2. 5665 Sheffield Letter – Management presented a letter to the board from the
owner of 5665 Sheffield. Neil Sugarman directed Management to draft a
response to the owner regarding his concern.
3. Staining Standard – Neil Sugarman suggested amending the standard by adding
removing the word “clear” and adding “/or” in front of sealing. After some
discussion, Joe Jenne made a motion to amend the driveway maintenance
standard by deleting the word “clear” and adding “/or” in front of sealing. The
motion was seconded by Bill Hall and passed unanimously.
4. Newsletter – Neil Sugarman stated that the newsletter was just about finished
and noted that he would include the fence and sign standard with it.
LEGAL DISCUSSION
There was no legal discussion at this time.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:30 PM.
The next Board of Directors meeting was scheduled for May 18, 2004 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
March 16, 2004
DATE: March 16, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Neil Sugarman, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr.,
Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor
Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way
Management. Kent Smith and Bill Young were absent.
READING AND APPROVAL OF MINUTES
The minutes from the January 20, 2004 meeting were presented to the Board for
review. Doris Ahern made a motion to approve the minutes as presented. The
motion was seconded by Joe DeMeo and passed unanimously.
RESIDENT PARTICIPATION
1) Osmund Hamilton was of 5857 Arlington Cr. was present to address the
Association‟s legal proceedings against him. Mr. Hamilton questioned the total
amount owed in legal fees. Mr. Hamilton was directed to contact the
Association‟s Attorney for this information. After some discussion, Doris Ahern
volunteered to contact the attorney and request a total billing through March 19,
2004 and present it to Mr. Hamilton at his residence.
REPORTS
1) PRESIDENT: Neil Sugarman stated that there was no report at this time.
2) TREASURER: Tony Alenci presented the financial report for the period ending
1/31/04 to the Board to review. Joe DeMeo directed management to send out
the ”Intent to File Lien” letters to the homeowners who are delinquent in their
assessments. Management stated that the letters would be mailed out certified
with payment due April 1, 2004. With no further questions, Peg Porter made a
motion to approve the financial report as presented. The motion was seconded
by Joe DeMeo and passed unanimously.
3) ARC REPORT: Bill Hall stated that the ARC requested direction with regard to
the length of time pool signs should be allowed to be placed on the property.
After some discussion, Joe DeMeo made a motion to include as a condition of
the approval process that the signs are to be placed on the property at the
beginning of construction and removed after the permit has been signed off on by
the proper authority. The motion was seconded by Peg Porter and passed
unanimously.
4) MAINTENANCE COMMITTEE: Neil Sugarman questioned the work that was
done on the swale. Tom Dillon stated that the landscapers would be back on the
property to rebuild the swale and put in a sand base to help percolate the flow of
the water. Mr. Sugarman also stated that the culvert is broken and directed
Management to look into this. Tom Dillon also reported that he has talked to Mr.
Beatle, and would be scheduling a meeting with him to investigate who‟s
responsibility it will be to repair the sidewalk. Joe Jenne questioned the history of
the mailbox numbers. Neil Sugarman explained that it is a regulation of the
postal service to have numbers placed on the side of the mailbox and the Board
of Directors voted to purchase and install the first set of numbers with the
homeowners being responsible for maintaining them from then on. Bill Hall
noted that there are some mailboxes with numbers missing from the front of
them. After further discussion, Joe DeMeo made a motion that the Association
purchase and install numbers on the front of the mailboxes on the ones that have
the numbers missing while they are going through and installing them on the
sides. The motion was seconded by Bill Hall and passed unanimously.
5) LANDSCAPING COMMITTEE: Neil Sugarman stated that the Board has to
decide on a color for the mulch and suggested wither red or pine bark nuggets.
After some discussion, Joe DeMeo made a motion to approve the expenditure of
up to $800 for red bark nugget mulch. The motion was seconded by Bill Hall and
passed unanimously. Management will contact the landscapers to have to
mulch ordered. Joe Jenne questioned the status of the dead oak tree on the
west side of the entrance. Neil Sugarman stated that a 3-4” laurel oak tree would
cost $600. After further discussion, Joe Jenne made a motion to approve the
expenditure of $100 per myrtle tree not to exceed $300 and to approve the
proposal for the laurel oak tree for $600. The motion was seconded by Joe
DeMeo and passed unanimously.
108) MANAGER‟S REPORT: Tom Dillon stated that the flagpole was
reordered and should be installed by the end of March. Joe DeMeo made a
motion to install the flagpole in the center of the island in front of the flowerpot
and in front of the “W” in Windsor. The motion was seconded by Neil
Sugarman and passed with a vote of 4-1 with Peg Porter opposed and Joe
Jenne and Doris Ahern abstaining. Joe Jenne suggested amending the
above motion to be a minimum of 3‟ in front of the wall. Neil Sugarman
explained that the pole would be placed approximately 1‟ in front of the wall
and the flowerbed would be relocated around the pole. Tom Dillon also
reported that the stop lines have been re-striped throughout the community
and the irrigation system is being checked regularly.
OLD BUSINESS
School Q Rezoning – Neil Sugarman stated that the children within Windsor
Estates would be going to Suntree elementary and also suggested that the Board
show support for geographic boundaries.
Driveway Staining Issue – Management was directed to send letters along with
the newly adopted driveway maintenance standard to the homeowners who were
previously found to be in violation.
NEW BUSINESS
1) Commercial Vehicles – Doris Ahern stated that she contacted Clayton &
McCulloh regarding this issue and it was their opinion that a court would narrowly
interpret the existing covenants and suggested amending the covenants to better
explain a commercial vehicle.
2) Speed bumps – Peg Porter stated that a neighbor questioned whether a speed
bump would be placed at the exit. Neil Sugarman stated that he would place an
article in the next newsletter about speeding through the exit. Tom Dillon also
stated that he would bring some information on rumble strips to the Board at the
next meeting.
HEARING COMMITTEE
There was no hearing committee meeting at this time.
LEGAL DISCUSSION
Doris Ahern explained the Summary Judgment of December 11, 2003 and
requested the minimum position of the Board for negotiations. After some
discussion, Tony Alenci made a motion to accept no less than 2/3rds of the legal
fees, the release of lien and the fine in full. The motion was seconded by Bill Hall
and died with a vote of 4-3 with Bill Hall, Joe DeMeo and Peg Porter opposed
and Joe Jenne abstaining. Joe Jenne made a motion to accept 2/3rds of the
legal fees and the fine with the intent to accept 2/3rds of the legal fees only. The
motion was seconded by Tony Alenci and passed unanimously.
With regard to the fine on 6027 Arlington, Bill Hall made a motion to reduce the
fine to $25. The motion was seconded by Joe DeMeo and passed unanimously.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:00 PM.
The next Board of Directors meeting was scheduled for April 20, 2004 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
January 20, 2004
DATE: January 20, 2004
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-
mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr.,
Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor
Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 6 out of 9 board members. Also present was Tom Dillon of Fair/Way
Management, Tony Alenci, Bill Hall and Bill Young were absent.
READING AND APPROVAL OF MINUTES
The minutes from the December 16, 2003 meeting were presented to the Board
for review. Neil Sugarman made a motion to approve the minutes as presented.
The motion was seconded by Doris Ahern and passed unanimously.
RESIDENT PARTICIPATION
1) John Ratnasamy of 6027 Arlington Cr. was present to appeal the determination
of violation with regards to the height of his shrubs in front of the house. Joe
DeMeo stated that Mr. Ratnasamy has appealed this determination on two other
occasions and the decision of the Board stands. Mr. Ratnasamy stated that he
would comply and cut the shrubs down to the 3‟ height requirement as stated in
the Declaration of Covenants, Conditions and Restrictions. Mr. DeMeo directed
Mr. Ratnasamy to contact Tom Dillon of Fair/Way Management once he has
come into compliance.
REPORTS
1) PRESIDENT: Joe DeMeo stated that Ron Grass has resigned from the Arc and
Courtney McMahan, alternate, has moved up and filled the vacancy. Neil
Sugarman made a motion to appoint Joyce Kenyon as the alternate for the ARC.
The motion was seconded by James Conway and passed unanimously. Mr.
DeMeo also noted that the “Meet the Candidates” is scheduled for January 27th
at 7:00 PM in the cafeteria.
2) TREASURER: Tom Dillon presented the year-end financial report for 2003 to the
Board for review. With no further questions, Peg Porter made a motion to
approve the financial report as presented. The motion was seconded by Kent
Smith and passed unanimously.
3) ARC REPORT: Neil Sugarman stated that the ARC came up with their
interpretation of commercial vehicles and he will present that to the Board for
discussion under New Business.
4) MAINTENANCE COMMITTEE: Neil Sugarman reported that there was some
vandalism at the front gate, which resulted in a total of 10 signs being stolen from
the gates. Management was directed to contact Rimer Electric and order
replacement signs.
5) LANDSCAPING COMMITTEE: James Conway presented 3 quotes to the Board
to review. One was for the planting of the annuals; the second was for the
replacement of the oak tree and hedges along the exit and the third for mulching
the common areas inside the gate. After some discussion, Mr. Conway was
directed to proceed with the contracts since the total cost for all three was within
the budget.
6) MANAGER‟S REPORT: Tom Dillon suggested that the Board consider
renting a storage unit for the Association records, holiday decorations, etc.
Mr. Dillon also stated that the flagpole has been purchased.
OLD BUSINESS
1) 6027 Arlington Cr. Appeal Letter – This item was addressed under resident
participation.
2) Driveway Staining – Neil Sugarman stated that the issue with the sidewalks and
aprons being stained has not yet been addressed. Mr. Sugarman suggested
sending letters to the homeowners with unapproved driveway stains requesting
that they now come into compliance with the standard, including the apron and
sidewalk, for the first application only, with all future applications being done on
the driveway portion only. Management will draft the letters and present them to
the Board for approval.
Flagpole – Tom Dillon stated that the pole has been ordered. James Conway
stated that he is concerned with the pole being placed in front of the wall and
explained that it would be more aesthetically pleasing behind the wall. Neil
Sugarman stated that there is not enough clearance with the tree limbs in that
location. After further discussion, James Conway and Neil Sugarman were
directed to take another look at the location and contact Tom Dillon with the final
placement.
NEW BUSINESS
1) Letter from 5923 Newbury Cr. – A letter was presented to the Board from the
homeowner of 5923 Newbury Cr. regarding the need for additional security at the
entrance. Tom Dillon stated that digital cameras start at $1,000 and range
upwards to $15,000. Neil Sugarman suggested putting this in the Newsletter and
suggested increasing the lighting in the front area by the tennis courts. James
Conway suggested revisiting the landscape lighting issue as that would help
illuminate that area as well. Joe DeMeo directed Neil Sugarman to walk the area
with Tom Dillon and report their findings back to the Board. Management will
respond in writing to the homeowner.
2) Commercial Vehicles – Doris Ahern stated that it is her opinion a commercial
vehicle was any vehicle larger than a pickup truck. James Conway stated that
due to “shall include”, it was his opinion that this section does not exclude all
other vehicles not listed in the section of the Declaration. After further
discussion, Joe DeMeo suggested that James Conway work with the ARC on
developing a standard to bring back to the Board. Neil Sugarman made a motion
to obtain a legal opinion with regards to the wording of commercial vehicles in the
Declaration. The motion was seconded by James Conway and passed with a
vote of 4 to 2, with Joe DeMeo and Peg Porter opposed.
3) Letter from 3215 Helmsdale Ct. – A letter was presented to the Board addressing
the article in the latest newsletter regarding go-peds and motorized scooters.
The homeowner requested a retraction with regards to the mention of Florida
Law. Doris Ahern will draft a letter to the homeowner addressing his concerns on
behalf of the Board of Directors.
HEARING COMMITTEE
There was no hearing committee meeting at this time.
LEGAL DISCUSSION
James Conway made a motion to move to collect any judgment entered by any
judge in connection with the litigation. The motion was seconded by Kent Smith
and passed unanimously. An update will be presented to the Board at the March
Meeting.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:00 PM.
The next Board of Directors meeting was scheduled for March 16, 2004 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
December 16, 2003
DATE: December 16, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940
CALL TO ORDER
Neil Sugarman, (Vice President) called the meeting to order at 7:00 PM on the
above-mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr.,
Melbourne, FL 32940 as properly noticed by posting a sign at the Windsor
Estates entrance seven (7) days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the
presence of 7 out of 9 board members. Also present was Tom Dillon of Fair/Way
Management, Tony Alenci and Joe DeMeo were absent.
READING AND APPROVAL OF MINUTES
The minutes from the November 18, 2003 meeting were presented to the Board
for review. Neil Sugarman noted a correction under item #4 of New Business.
With no other changes to be noted, Peg Porter made a motion to approve the
minutes as amended. The motion was seconded by James Conway and passed
unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
1) PRESIDENT: There was no report at this time.
2) TREASURER: Tom Dillon presented the financial report for the period ending
November 30,2003 to the Board for review. It was reported that the $2,500
refund of the retainer from Rick Torpy was reflected in the financial report. With
no further questions, Kent Smith made a motion to approve the financial report
as presented. The motion was seconded by Peg Porter and passed
unanimously.
3) ARC REPORT: Bill Young stated that the ARC had approved the fence standard
and sent it to the Board for consideration later in the meeting.
4) MAINTENANCE COMMITTEE: Neil Sugarman stated that the gate is functioning
properly and the repair to the tennis court gate is holding up as well. Tom Dillon
noted that he would be contacting a separate company to do the swale work.
5) LANDSCAPING COMMITTEE: James Conway stated that he is in the process
of setting up an appointment with M&M Landscaping to evaluate the mulch
situation as well as the replacement of the shrubs at the entrance.
6) MANAGER‟S REPORT: Tom Dillon reported that the irrigation system has been
checked and is functioning. With regards to the lake, it was reported that the
tilapia would be brought in this week. Mr. Dillon also noted that the Holiday
Decorations have been installed at no charge to the Association. Neil Sugarman
questioned whether reflective paint should be placed on the island by the call
box. Bill Young added that the curb around Windsor Estates Drive is still very
dark. After further discussion, management was directed to widen the stripes
and do the above-mentioned areas.
OLD BUSINESS
1) Street Lights – Peg Porter stated that 2 of the 3 lights have been installed. There
was a conflict with the location of the third light and therefore it was taken off of
the work order.
2) Proposed Fence Standard – The proposed fence standard was presented to the
Board for review. After some discussion, a motion was made and seconded to
approve the fence standard as presented. The motion passed with a vote of 5 to
2, with James Conway and Peg Porter opposed.
3) Proposed CC&R Changes – Neil Sugarman revisited the motion that was tabled
at the November 18th meeting to change the covenants to allow PVC fencing in
the community. Ahern suggested that with regards to the fence material, it be
reworded to state, “in accordance with the standards adopted by the Board”.
After further discussion, Neil Sugarman rescinded the above-mentioned motion
from the November 18, 2003 meeting.
With regards to the Boat Parking, Management presented a draft of an
amendment to the Board for review. Peg Porter made a motion to accept the
boat parking amendment and to include it in the Annual Meeting package to be
voted on by the membership. Neil Sugarman seconded the motion. James
Conway noted his concern with boats not being allowed to park in the street and
stated that he believed that the boats should be allowed to park on the street
because they would be blocking the sidewalk otherwise while on the trailer. Peg
Porter made a motion to modify the previous motion by removing “or driveway”
and “Parking in the street is prohibited.” The motion was seconded by Bill Young
and died with a vote of 2 – 4 with James Conway abstaining. James Conway
made a motion to add, “Must not block sidewalk or traffic”. The motion was
seconded by Peg Porter and after discussion, was withdrawn by James Conway.
James Conway made a second motion to add “with the exception of and for the
sole purpose of loading, unloading, and cleaning only for a period not to exceed
four (4) hours or one (1) overnight stay (not to exceed twelve (12) hours) within
seven (7) days. It must not block the sidewalk or traffic and may not be parked
on any grassed area within the subdivision. Such boats, watercrafts, campers,
travel trailers and similar vehicles trailers‟ may not be parked in the street from
dusk to dawn.” The motion was seconded by Peg Porter and passed
unanimously. Peg Porter made a motion to include the proposed changes to
Section 6.10 and 6.11 of the bylaws from last years package in this years Annual
Package. The motion was seconded by Doris Ahern and passed unanimously.
4) Flag Pole – Tom Dillon presented the flagpole package and lighting proposal to
the Board to review. Mr. Dillon explained that $1,386 would include the
installation of both. Neil Sugarman made a motion to adjust the allotted amount
for the flagpole to $1,600. The motion was seconded by Kent Smith and passed
unanimously.
NEW BUSINESS
1) Timeline for Annual Meeting – Tom Dillon presented the timeline to the Board for
review.
2) Revision to Sign Standard / Allow additional sign at call box –Management
presented a proposed draft to the Board for review. Neil Sugarman made a
motion to amend the existing Sign Standard. The motion was seconded by Kent
Smith and passed unanimously. (A copy of the revised Sign Standard is
attached to the minutes)
3) Entry Code for Realtors - Neil Sugarman suggested that an “open house” code
be established and be used by realtors showing homes in the community. After
further discussion, Doris Ahern made a motion to establish an “open house” code
to be used by realtors between the hours of 12:00 PM and 4:00 PM on
Thursdays and Sundays only. The motion was seconded by Bill Young and
passed unanimously.
HEARING COMMITTEE
6027 Arlington – James Conway made a motion to proceed with fining as
recommended by the Arc contingent on the date of receipt of the notice. The
motion was seconded by Bill Hall and passed unanimously.
LEGAL DISCUSSION
Doris Ahern will contact Clayton & McCulloh to have the $1,000 fine included in
the questioned whether the order that was entered was signed.stated that she
has talked with Arlene CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:50 PM.
The next Board of Directors meeting was scheduled for January 20, 2004 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
November 18, 2003
DATE: November 18, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Doris
Ahern was absent.
READING AND APPROVAL OF MINUTES
The minutes from the October 21, 2003 meeting were presented to the Board for review.
Bill Hall noted a few corrections under item #3 of Old Business and item #5 of New
Business. It was also suggested that the Legal Discussion item should read “Closed
Session” only. With no other changes to be noted, Kent Smith made a motion to approve
the minutes as amended. The motion was seconded by Peg Porter and passed
unanimously.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
109) PRESIDENT: Joe DeMeo stated that the newsletter has been completed and
should be ready for distribution shortly.
110) TREASURER: Tony Alenci presented the financial report for the period ending
October 31, 2003 to the Board for review. It was reported that the $2,500 refund of
the retainer from Rick Torpy would be reflected in the November financial report. Mr.
Alenci also noted that the reserves would be increased by $10,000 in 2004. With no
further questions, Kent Smith made a motion to approve the financial report as
presented. The motion was seconded by Peg Porter and passed unanimously.
111) ARC REPORT: Peg Porter stated that the ARC had tabled the fence standard
that was drafted by Bill Young at this time until they are able to go over it before
presenting it back to the Board. Peg Porter also reported that the Arc approved the
shed standard as presented. Lastly, Mrs. Porter stated that the ARC had tabled a
request to pour concrete around a mailbox post and referred it over to the Board for
clarification. After some discussion, James Conway made a motion to deny the
request due to the fact that no permanent changes; encroachments or alterations are
allowed to the common areas. The motion was seconded by Bill Hall and passed
unanimously.
112) MAINTENANCE COMMITTEE: Neil Sugarman stated that the island curbing has
been painted with the reflective paint and the speed bumps have been installed at
the entrance. It was also reported that mulch was added to the playground areas
and the lights were redone at the sign. Tom Dillon added that he has contacted a
concrete contractor to come out and give a price on the area at the entrance by 7-11.
113) LANDSCAPING COMMITTEE: James Conway reported that he has obtained
some prices for red and white annuals at the front entrance and presented his
findings to the Board. With no objection, James Conway was directed to contact the
contractor and arrange for the work to be done.
114) MANAGER‟S REPORT: Tom Dillon stated that he has talked to Mallard and they
are checking with the Florida Fish and Wildlife on the permit specifications for the
Association. Mr. Dillon also noted that Mallard has suggested stocking the lake on
Arlington Circle with 50 grass carp and 100 Tilapia.
OLD BUSINESS
Street Lights – Tom Dillon reported that he has talked to Reby Benoit and the streetlights
are on the schedule to be installed on November 28, 2003, however they may be delayed
due to the holidays.
NEW BUSINESS
1) Proposed Fence Standard – This item was tabled by the ARC for further clarification.
2) Proposed Shed / Storage Bin Standard – Neil Sugarman made a motion to approve the
standard as presented. The motion was seconded by Bill Hall and passed unanimously.
3) Proposed CC&R Changes – Tom Dillon presented the proposed changes from last year
to the Board to review. It was decided unanimously to include the proposed changes to
6.10 and 6.11 in the annual meeting package again this year. After further discussion,
Neil Sugarman made a motion to consider changing the covenants to allow PVC fencing
in the community. The motion was seconded by Bill Young and was tabled with a vote of
4 to 4.
4) Violation Notice Protocol – Three drafts of violation letters were presented to the Board to
review. The first letter was a courtesy letter allowing 30 days to comply prior to the
certified letter being issued. After some discussion, Neil Sugarman made a motion to
send a 10-day courtesy letter of violation and then follow up with the 30-day certified
letter/notice of fining should the violation not be rectified. The motion was seconded by
Tony Alenci and did not pass with a vote of 4 to 4, with Kent Smith, Bill Young, Peg
Porter and Joe DeMeo opposed. Neil Sugarman noted that the homeowners would still
be given the required 30 days to comply per the Documents with the second letter, which
would be mailed certified. After further discussion, Kent Smith made a motion to
reconsider and approve the previous motion. The motion was seconded by Tony Alenci
and passed with a vote of 7 to 1, with Peg Porter abstaining.
HEARING COMMITTEE
There was no business to be conducted at this time.
LEGAL DISCUSSION
CLOSED SESSION
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:50 PM.
The next Board of Directors meeting was scheduled for December 16, 2003 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
October 21, 2003
DATE: October 21, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940 as
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management,
James Conway arrived later in the meeting.
READING AND APPROVAL OF MINUTES
The minutes from the September 16, 2003 meeting were presented to the Board for
review. Kent Smith made a motion to approve the minutes as presented. The motion
was seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
1) Ron Grass of 5867 Arlington Cr. was present to recommend to the Board that they allow
the ARC to table an item when visiting a gray area or an area that may be in conflict with
either state or federal laws. Mr. Grass also stated that he felt the Board was responsible
to back up his actions, as an ARC member, and requested that a letter be sent to an
individual in the community who he believes has been slandering his name as a result of
an incident at the bus stop.
REPORTS
th
115) PRESIDENT: Joe DeMeo reported that he is currently working on the 4 quarter
and it should be ready for distribution shortly. Inputs were also requested for the next
newsletter.
116) TREASURER: Tony Alenci presented the financial report for the period ending
September 30, 2003 to the Board for review. Doris Ahern noted that Rick Torpy was
still holding onto the $2,500 retainer. Neil Sugarman made a motion to authorize
Doris Ahern to contact Rick Torpy and request that the $2,500 retainer is refunded at
this time. The motion was seconded by Peg Porter and passed unanimously. With
no further questions, Neil Sugarman made a motion to approve the financial report as
presented. The motion was seconded by Peg Porter and passed unanimously.
117) ARC REPORT: Joe DeMeo stated that the ARC had requested direction from
the Board with regards to the definition of a storage shed. After further discussion,
this item was tabled until the Board could develop a standard for storage units within
the community.
118) MAINTENANCE COMMITTEE: Neil Sugarman stated that the tennis court gate
has been repaired and the “Residents Only” sign has been reinstalled. Mr.
Sugarman also stated that exit gate timing was off and directed Fair/Way
Management to contact Rimer Electric. Joe DeMeo questioned the status of the
culvert. Tom Dillon stated that M&M Landscaping has been clearing out the culvert
and will evaluate the problem once the maintenance is under control. Tom Dillon
added that four contractors have been contacted to submit proposals to
repair/replace the sewer grate at 7-11, however only 2 proposals have been received
at this time. Mr. Dillon noted that to repair the grate would cost $1,000, while
replacing the grate would cost $1,680. After some discussion, James Conway made
a motion to replace the sewer grate at a cost of $1,680. The motion was seconded
by Bill Hall and passed unanimously.
119) LANDSCAPING COMMITTEE: James Conway reported that M&M Landscaping
st
started on October 1 and he is satisfied with the work that is being done at this time.
Mr. Conway added that he would contact M&M regarding the price to replace the
annuals at the entrance.
120) MANAGER‟S REPORT: Tom Dillon stated that he has talked to Reby Bennoit
regarding the street lights and was told once again that they would be installed within
3 to 4 weeks. Mr. Dillon also reported that he contacted Mallard regarding stocking
the lake and was told that the price for grass carp was $5.00/each and Tilapia was
free. James Conway made a motion to stock the lake with the Tilapia and sterile
grass carp, if the permit allows, at a cost not to exceed $300. The motion was
seconded by Bill Hall and passed unanimously.
OLD BUSINESS
2) Sheriff Enforcement – Off Duty: Tom Dillon stated that the Sheriff‟s Dept. was contacted
and Officer Nicholas has been monitoring the situation at the bus stop during the morning
pick up hours.
3) Entrance Lighting/Flagpole – Tom Dillon stated that he has met with James Conway and
they were given an approximate cost of $1,200 to install a 22‟ flagpole and ground light.
After further discussion, Bill Hall made a motion to install the flagpole at the front island
next to Wickham Road. The motion was seconded by Neil Sugarman and passed with a
vote of 4 to 3, with James Conway, Kent Smith and Bill Young opposed and Peg Porter
abstaining. Bill Hall made a motion to purchase a flagpole between 20‟ and 22„ at a cost
not to exceed $1,200. The motion was seconded by Neil Sugarman and passed
unanimously. Tony Alenci noted that the flagpole would be paid for out of the 2004
Budget.
4) Speed Bumps –Neil Sugarman presented prices for both a standard speed bump and a
deluxe speed bump and made a motion to purchase 4 standard speed bumps to be place
din front of both gates and 3 deluxe speed bumps to be placed between the last island by
the callbox and the two gates. The motion died due to a lack of a second. James
Conway suggested installing 2 speed bumps in front of the entrance gate at first to see if
it solves the problem. Neil Sugarman made a second motion to purchase 3 deluxe speed
bumps to be placed between the island and the two gates and to purchase 2 “BUMP”
warning signs to be placed at the call box facing both directions. The motion was
seconded by Peg Porter and passed with a vote of 5 to 4 with Tony Alenci, Bill Young
and James Conway opposed and Doris Ahern abstaining.
NEW BUSINESS
1) Talley Request – Tom Dillon presented a request from Mr. Talley regarding a house
being built behind his property in Casa Bella subdivision. After some discussion, Tom
Dillon stated that he would respond to the homeowner and explain that this was an issue
to be handled by the homeowner, not the Association.
2) Ron Grass Request – Doris Ahern made a motion to send a letter of appreciation to Ron
Grass for his work on the ARC and explain that this issue is between the two individuals
involved and not the Board of Directors. The motion was seconded by James Conway
and passed unanimously.
3) Budget Committee – Tom Dillon presented a draft of the Budget to the Board to review.
After further discussion, Kent Smith made a motion to approve the budget for 2004 as
amended. The motion was seconded by Bill Hall and passed unanimously. Tom Dillon
th
will make the changes and send it back to Joe DeMeo to be passed out with the 4
quarter newsletter.
4) Condition of Electrical and Telephone boxes throughout Community – Tom Dillon stated
that he would contact the utility companies regarding the possibility of having them come
out to remove the rust and paint the boxes, as needed. Mr. Dillon also stated that he
would question whether the Association would be permitted to remove the rust from the
boxes when possible.
5) Condition of Privacy Fences throughout Community – Bill Young proposed setting up a
standard for preserving the fences within the neighborhood. After some discussion, Bill
Young volunteered to draft a standard for the privacy fences and bring it back to the
Board to review at the next meeting.
6) Possible purchase of Access Easement – James Conway and Joe DeMeo volunteered to
form an Exploratory Committee to look into the possibility of the Association purchasing
part or all of the access easement along 7-11 at the entrance to the Community.
HEARING COMMITTEE
There was no business to be conducted at this time.
LEGAL DISCUSSION
James Conway stated that he would contact Kevin Cannon again regarding the lengthy
process he chose to resolve this situation and report back to the Board. Doris Ahern
stated that she would look up the answers that were filed, if any, as well as the dates that
the FedEx letters were signed for.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:20 PM.
The next Board of Directors meeting was scheduled for November 18, 2003 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
September 16, 2003
DATE: September 16, 2003
TIME: 7:15 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Neil Sugarman, (Vice President) called the meeting to order at 7:15 PM on the above-
mentioned date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL
32940 as properly noticed by posting a sign at the Windsor Estates entrance seven (7)
days prior to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management, Joe
DeMeo and Tony Alenci were absent.
READING AND APPROVAL OF MINUTES
The minutes from the August 12, 2003 meeting were presented to the Board for review.
Peg Porter stated that there was an error with regards to the School Redistricting Update
and explained that it should read Area Superintendent for Area 2. The change was noted
and Peg Porter made a motion to approve the minutes as amended. The motion was
seconded by Bill Hall and passed unanimously.
RESIDENT PARTICIPATION
2) Nick Hellaris of 5956 Arlington Cr. was present to address the condition of the lake at the
front and questioned what would be done to clean it up. Tom Dillon stated that the
Association has a contract with Mallard and he will contact them to treat the lake.
3) Ron Grass of 5867 Arlington Cr. was present to address the amount of grass clippings
being blown into the lake as well as the fire ant problem on the common grounds. Mr.
Grass also suggested that the Sheriff be asked to come to the bus stop to address the
parking problem during the problem times.
4) Dorine McDonough of 5886 Arlington Cr. was present to address the condition of the
lake. Tom Dillon reiterated that he would contact Mallard and schedule them to come out
and treat the lake.
REPORTS
121) PRESIDENT: Neil Sugarman, in the absence of Joe DeMeo, reported that Joe
has requested that the Board contact him prior to giving any information to the
Pineda Post.
122) TREASURER: Tom Dillon presented the financial report in the absence of Tony
Alenci for the period ending August 31, 2003 to the Board for review. Neil Sugarman
made a motion to approve the financial report as presented. The motion was
seconded by Bill Young and passed unanimously.
123) ARC REPORT: Bill Hall stated that the ARC had a proposal for the uniformed
placement of numbers on the flag side of the mailboxes throughout the community
and turned the discussion over to Irene DeMeo. Mrs. DeMeo explained that the
Association would purchase and install the numbers and a strip of reflective tape on
each mailbox to maintain uniformity. After further discussion, this item was tabled
until later in the meeting.
124) MAINTENANCE COMMITTEE: Neil Sugarman stated that the awning is broken
and the drainage swale is holding water.
125) LANDSCAPING COMMITTEE: James Conway made a motion to send Tropic
Care a thirty (30) day notice of termination and contract with M&M Landscaping for
the lawn maintenance and fertilization of the property with the maintenance of the
retention area specified in the contract prior to signing. The motion was seconded by
Bill Hall and passed unanimously. Tom Dillon will contact M&M Landscaping to have
them amend the contract to specify the maintenance of the retention area and
present the revised contract to the Board to sign. James Conway made a second
motion to allot $20.00 per month to a neighborhood youth to police the common
grounds and the entranceway for rubbish at a minimum of once a week. The motion
was seconded by Bill Hall and passed with a vote of 6 to 1, with Bill Young opposed.
126) MANAGER‟S REPORT: Tom Dillon stated that the rubber mulch has been
installed, however, approximately 15 bags are still needed in order for it to be at the
desired thickness. Neil Sugarman made a motion to take the money, not to exceed
$300.00, out of the maintenance budget for the mulch. The motion was seconded by
James Conway and passed unanimously.
OLD BUSINESS
5) Sheriff Enforcement – Off Duty: Tom Dillon presented an email from Sue Carlson‟s office
regarding the policy for contacting the Sheriff‟s Office for the enforcement of speeding
and running of stop signs. It was noted that the Sheriff‟s office would come out when
called at no charge (except between the hours of 12 AM and 7 AM – the Association
would have to hire the deputy between these hours) to monitor the violations. After
further discussion, Bill Hall made a motion to request that the Sheriff‟s Department come
into the community to monitor the speeding, running of stop signs and parking violations
at the school bus stop within a specified time frame to be determined by the Board. The
motion was seconded by Peg Porter and passed with a vote of 6 to 1, with Doris Ahern
opposed.
6) Entrance Lighting – This item was tabled at this time.
7) Speed Bumps – James Conway stated that he had found a company in Palm Bay that
had island markings and will contact them regarding the price and report back to the
Board. This item was tabled until the next meeting.
8) Live Oak Survey – Peg Porter reported that she had talked to the homeowner from Live
Oak who sent out the survey and was told that there will be no action taken at this time.
NEW BUSINESS
1) Budget Committee – Tom Dillon stated that Tony Alenci, James Conway, and Joe
DeMeo would be working with him on preparing a draft budget for 2004 to present to the
Board.
2) Election Committee – Joyce and George Kenyon volunteered to serve on the Election
Committee for the upcoming Annual Meeting. Tom Dillon stated that he would contact
Steve Harrell as well to see if he would be interested on serving on the committee again.
3) Mailbox Numbers – Bill Hall presented the proposal from the ARC to purchase the
numbers and reflective tape and install them on each mailbox in the community. After
some discussion, Bill Hall made a motion to accept the proposal for purchasing the
numbers and installing them along the side of each mailbox in the community. The
motion was seconded by Peg Porter. James Conway made a motion to amend the
above motion by stating that the reflective tape would be white. The motion was
seconded by Doris Ahern and passed unanimously.
4) Extra Mailbox Sets –Bill Hall stated that the ARC had suggested that the Association
purchase two complete mailbox sets (bracket, post, mailbox, hardware) and store them
so homeowners would be able to purchase the parts when needed and not have to delay
the replacement or repair of the mailbox. After further discussion, Bill Hall made a motion
to purchase two complete mailbox sets and have them stored with Management. The
motion was seconded by Neil Sugarman and passed with Peg Porter opposed and
James Conway abstaining.
5) ARC Member Appointments – Peg Porter totaled the votes of the Board members and
stated that Michelle Studstill and James Bond were appointed to the ARC and Courtney
McMahan was the alternate.
HEARING COMMITTEE
Bill Hall stated that the hearing committee recommended that no fining process begin at
this time for 5802 Newbury Circle. James Conway made a motion to have Management
contact the homeowner and request that the numbers be removed within 22 days or a
fine will be imposed. The motion was seconded by Peg Porter and passed unanimously.
LEGAL DISCUSSION
A copy of the proposed letter from the Attorney to the homeowner and an update was
presented to the Board in their package to review. After further discussion, Kent Smith
made a motion to direct James Conway to contact Kevin Cannon to discuss what type of
motion that was entered. The motion was seconded by Doris Ahern and passed
unanimously.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:50 PM.
The next Board of Directors meeting was scheduled for October 21, 2003 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
August 12, 2003
DATE: August 12, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:05 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
7 out of 9 board members. Also present was Tom Dillon of Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the June 17, 2003 meeting were presented to the Board for review.
Peg Porter made a motion to approve the minutes as presented. The motion was
seconded by Doris Ahern and passed unanimously.
RESIDENT PARTICIPATION
5) Wes Richardson of 2803 Newbury Cr. was present to address a letter he received
regarding the location to his home to I-95. Joe DeMeo explained that this letter was sent
out by the County to all homeowners within a 500 yard radius to I-95, and is not an
Association matter
6) Mr. & Mrs. Hermine Hamilton were present to address the upcoming litigation against
them by the Association. Mr. Hamilton questioned what needed to be done in order to
avoid litigation. After some discussion, Joe DeMeo stated that the Board of Directors
would discuss this matter later on in the closed session of the meeting, and directed the
Hamilton‟s to contact Tom Dillon in the morning to find out the outcome.
REPORTS
127) PRESIDENT: Joe DeMeo reported that he is currently working on the next
Newsletter and requested that anyone interested in serving on the ARC contact
Fair/Way Management.
128) TREASURER: Tom Dillon presented the financial report in the absence of Tony
Alenci to for the period ending June 30, 2003 to the Board for review. Neil Sugarman
made a motion to approve the financial report as presented. The motion was
seconded by Bill Young and passed unanimously.
129) ARC REPORT: Neil Sugarman reported on the new violations as discussed at
the ARC Meeting, which was held immediately before the Board meeting. Mr.
Sugarman also stated that the ARC had received the resignation of Joyce and
George Kenyon and thanked them for all of their hard effort and work.
130) MAINTENANCE COMMITTEE: Tom Dillon stated that the concrete repairs have
been completed and the letters on the entrance signs have been painted. Neil
Sugarman reported that 2 transmitters for the gate were changed out and the system
should be functioning at 100% now.
131) LANDSCAPING COMMITTEE: James Conway stated that the landscaping at
the entrance has been completed. It was also noted that he has spoken to Tropic
Care regarding changing out some of the plants that did not seem to be thriving.
After further discussion, James Conway suggested going to another contractor to
obtain a flat fee for annuals. Mr. Conway will work on obtaining a proposal to bring
back to the Board. Tom Dillon presented a proposal for the installation of rubber
mulch in various colors and thickness around the playground area. After some
discussion, Bill Hall made a motion to purchase 80 bags of the redwood rubber mulch
for the playground and have it installed by Fair/Way Management with the funds
coming from the landscaping budget. The motion was seconded by Neil Sugarman
and passed unanimously.
132) MANAGER‟S REPORT: Tom Dillon presented one proposal for the installation
of a flagpole at the entrance. Mr. Dillon noted that the price varies depending on the
pole, however a 22 ft. pole would cost approximately $750.00. James Conway and
Neil Sugarman volunteered to work with Fair/Way Management on putting together a
package including the lighting of the flagpole to present back to the board. Mr.
Conway also questioned the status of the repair for the rope cable on the playground
equipment. Tom Dillon stated that the broken cable would be removed.
OLD BUSINESS
9) School Redistricting Update: Joe DeMeo reported that the Homeowner‟s Association
would be notified once meetings start taking place. Bill Hall noted that David Piccolo is
the new Brevard County Area Superintendent for Area 2.
10) Painting Violation Lot 34-D: Joe DeMeo stated that the Board has formulated a
settlement proposal whose terms are confidential.
11) Home Depot update/actions/Land Use Atty: Bill Hall reported that he has been told that
Home Depot backed out of the project. Mr. Hall will keep the Board posted on this issue.
12) Sheriff Enforcement – Off Duty: Joe DeMeo stated that he discussed this matter with
Sue Carlson during their meeting last month and Mrs. Carlson said that she would
investigate the matter and report back to the Association.
13) Retention Area – Commissioner Carlson: Joe DeMeo stated that he thanked Sue
Carlson for her quick response to the Association‟s concern. Mr. DeMeo also stated that
County would not be placing a fence around the retention area.
NEW BUSINESS
1) Entrance Lighting: Tom Dillon presented a letter from the owner of 5784 Newbury Cr.
Requesting that the Board look into enhancing the lighting at the entrance to the
community. After further discussion, Tom Dillon suggested that be included in the
flagpole package to be presented back to the Board.
2) Live Oak Survey: A letter from the Live Oak Homeowner‟s Association was presented to
the Board for review. The intentions of the Association were unclear and therefore, Peg
Porter volunteered to contact the Secretary of the Live Oak H.O.A. to clarify their request
and report back to the Board at the next meeting.
3) Sign Standard: Joe DeMeo suggested attaching the approved sign standard to the next
newsletter to the community. Peg Ported suggested changing the wording to state “4
digit calling code” so homeowners would not confuse this with their 5 digit personal
access code. After further discussion, Peg Porter made a motion to amend the sign
standard to reference the 4 digit calling code. The motion was seconded by James
Conway and passed unanimously.
4) Recent Vandalism: Neil Sugarman stated that approximately 20 vehicles were
vandalized in the community and one of the perpetrators was a resident of Windsor
Estates. Mr. Sugarman explained that there is still some unclaimed property at the
Sheriff‟s Department and suggested that this be brought to the homeowner‟s attention
through the newsletter. Mr. Sugarman also suggested that a letter be sent to the second
perpetrator stating that they are not allowed on the private common areas of the property.
Tom Dillon will look into the legality of this and report back to the Board.
5) Street Lights: Tom Dillon stated that he would follow up with FP&L on the installation of
the 2 approved streetlights in the community.
6) HOA Attorney: Joe DeMeo voiced his dissatisfaction with the service that has been
provided recently by Clayton & McCulloh.
7) Playground Equipment Repairs: James Conway made a motion to allow Fair/Way
Management to spend up to $100.00 to replace the rope cable on the playground
equipment. Neil Sugarman seconded the motion. The motion died due to a lack of a
second. James Conway made a motion to amend the previous motion to allow Fair/Way
Management to spend up to $200.00 to replace the rope cable on the playground
equipment. The motion was seconded by Neil Sugarman and passed unanimously.
8) School Bus Safety: Joe DeMeo presented a letter to go out with the next newsletter
addressing parking at the bus stop. Mr. DeMeo also noted that Fair/Way Management
will be making random inspections and handing out these letters to violators.
9) Speed Bumps: Neil Sugarman questioned whether the Board would approve of installing
one speed bump between the two gates to slow people down who are u-turning and to
deter people from entering through the exit gate. James Conway volunteered to work
with Mr. Sugarman on obtaining information on speed bumps and rumble strips to bring
back to the Board to review.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:30 PM.
th
The next Board of Directors meeting was scheduled for September 16 , 2003 at 7:00
PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
June 17, 2003
DATE: June 17, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:16 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
9 out of 9 board members. Also present was Tom Dillon of Fair/Way Management.
READING AND APPROVAL OF MINUTES
The minutes from the May 20, 2003 meeting were presented to the Board for review. Bill
Young made a motion to approve the minutes as presented. The motion was seconded
by Kent Smith and passed unanimously.
RESIDENT PARTICIPATION
7) Wes Richardson of 2803 Newbury Cr. was present to address a security issue with
regards to the county owned runoff retention area behind the homes on Newbury Cr.
Doris Ahern reported that according to a conversation with Commissioner Sue Carlson‟s
office, this area is going to be fenced off to prevent people from trespassing. Mrs. Ahern
added that she would have more details regarding the type of fence, height, etc., at the
next Board Meeting.
8) Joe Kelleher of 5640 Sheffield Ct. was present to address the restrictions on recreational
vehicles on the property as well as general questions regarding the newsletter. Mr.
Kelleher voiced his concerns and stated that he is not in agreement with the policy as it
stands now. Joe DeMeo explained that the Board would need to present this to the
entire membership for a vote in order to change the restriction as it reads now. After
further discussion, Joe DeMeo directed Tom Dillon to come up with a cost to put this item
out for a vote to the membership at the next Annual Membership Meeting.
REPORTS
133) PRESIDENT: The President‟s report was tabled until later in the meeting.
134) TREASURER: Tony Alenci presented the financial report for the period ending
May 31, 2003 to the Board for review. Kent Smith made a motion to approve the
financial reports as presented. The motion was seconded by Bill Young and passed
unanimously.
135) ARC REPORT: Bill Young reported on the new violations as discussed at the
ARC Meeting, which was held immediately before the Board meeting. Mr. Young
stated that the driveway staining standard has been approved by the ARC and turned
over to the Board for a ruling. Mr. Young also stated that the ARC requested the
Board Members note the Article and Section pertaining to violations when they are
reported. Tom Dillon noted that Kent Smith is tentatively scheduled to chair the next
ARC Meeting in July.
136) MAINTENANCE COMMITTEE: Neil Sugarman stated that some repairs were
done to the sprinkler system. Bill Young suggested that the Board consider more
mulch, possibly rubber mulch, under the playground equipment. Management will
obtain a price for both the rubber mulch and the existing mulch and report back to the
Board for advisement.
137) LANDSCAPING COMMITTEE: James Conway stated that the landscaping plan
has begun and should be completed by the end of the week, weather permitting. Mr.
Conway also stated that he has been looking into different styles of bulletin boards
that could be placed at the entrance in order to allow realtor and open house signs to
be posted in a specific area. After some discussion, Tom Dillon was directed to
obtain a picture of the bulletin board at Eagles Landing and work on obtaining a price
for the same. Mr. Dillon will present his findings back to the Board.
138) MANAGER‟S REPORT: Tom Dillon stated that there was no report at this time.
OLD BUSINESS
14) School Redistricting Update: Joe DeMeo presented a letter to, and a response from,
Brenda Blackburn, regarding the Association‟s concern with keeping all Windsor Estates‟
students at Suntree Elementary School instead of potentially bussing them to the new
School Q in Viera. The response stated that the Association‟s continued participation in
this process was encouraged.
15) Painting Violation Lot 34-D: Joe DeMeo stated that an update on this issue was
presented to the board in the agenda package.
16) Home Depot update/actions/Land Use Atty: Doris Ahern stated that Neil Sugarman and
herself met with the Natural Resources Commission and were told that there are several
problems with Home Depot breaking ground. Some of the issues raised were that the
wetlands are larger than anticipated and therefore the area cannot be rezoned without a
hearing. Secondly, there are restrictions placed on this property with regards to the scrub
jays and percentage of Canopy Trees (25%). Mrs. Ahern also stated that the two then
met with Mel Scott and were told that there has been no request for a pre-approval
process, no paperwork has been filed, and most importantly Joseph Duda has made
Windsor Estates H.O.A. part of the permitting process. After further discussion, Mrs.
Ahern added that she and Joe DeMeo would be meeting with Commissioner Sue Carlson
th
on July 16 to go over these issues and some others affecting the community.
17) Sheriff Enforcement – Off Duty: Joe DeMeo stated that this item would be discussed at
the July meeting with Commissioner Carlson.
18) Retention Area – Commissioner Carlson: Joe DeMeo stated that this item would be
discussed at the July meeting with Commissioner Carlson.
NEW BUSINESS
1) Fishing in Common Area: Neil Sugarman stated that this was addressed previously by
the Board and it was decided that catch and release was allowed as long as the people
fishing had permission from the property owners to be in back of their homes. Joe
DeMeo stated that he believed so many feet behind the lots down to the lake was
considered to be common area. After some discussion, this item was tabled until a
definite answer is received on whether or not the lake edge was common property or a
maintenance easement. With regards to unwanted activity behind individual residences,
the homeowners were encouraged to contact the Sheriff‟s Dept.
2) Driveway Staining Standard: The proposed driveway staining standard was presented to
the Board for a ruling. Neil Sugarman made a motion to go out for a special vote of the
membership for a proposed amendment change with regards to the staining of driveways
and the boat parking. The motion was seconded by Bill Hall and was opened for
discussion. Neil Sugarman made an amendment to the above motion to include the 2
previously attempted bylaws changes with the voting package. The motion was
seconded by Bill Hall and opened for discussion. The motion died with a vote of 2 to 7.
James Conway made a motion to prepare a package to be voted on by the membership
at the next annual election. The motion was seconded by Bill Hall and opened for
discussion. The motion died with a vote of 3 to 6. Bill Young made a motion to approve
the standard with the removal of the first paragraph. The motion was seconded by Bill
Hall and died with a vote of 3 to 6. After further discussion, Neil Sugarman made a
motion to adopt a standard under Article III, Section 6, Maintenance and Repair, for
maintaining and repairing driveways and walkways up to the front door. For reasons of
clarification, common areas are excluded (i.e. sidewalks and driveway aprons). Upon
written request and approval by the ARC, the repairing, staining and sealing of the
above-mentioned areas will be permitted in order to maintain the natural appearance.
The motion was seconded by Bill Hall and passed unanimously.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:40 PM.
th
The next Board of Directors meeting is scheduled for July 15 , 2003 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
May 20, 2003
DATE: May 20, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
5 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It
was noted that Bill Hall, Tony Alenci and Peg Porter were absent. Doris Ahern arrived at
8:20 PM.
READING AND APPROVAL OF MINUTES
The minutes from the April 15, 2003 meeting were presented to the Board for review.
Kent Smith made a motion to approve the minutes as presented. The motion was
seconded by James Conway and passed unanimously.
RESIDENT PARTICIPATION
Wes Richardson of 2803 Newbury Cr. was present to address a security issue with
regards to the county owned runoff retention area behind the homes on Newbury Cr. Mr.
Richardson explained that this area is becoming a popular spot for mischievous activity
and requested relief from the Board. Joe DeMeo present a copy of the letter that was
sent to Sue Carlson regarding this matter and assured Mr. Richardson that he would
bring this up in person during an upcoming meeting with Mrs. Carlson. Mr. DeMeo also
suggested that when there is activity in this area, the homeowners contact the Sheriff‟s
Department immediately.
Steve Harrell of 5911 Newbury Cr. Was present to address the painted driveway issue.
Mr. Harrell recommended that the Board consider passing a standard that states that
staining would be allowed with an approved color preselected by the Architectural Review
Committee. Neil Sugarman stated that he would like to run this by the Attorney prior to
making a decision. After further discussion, Neil Sugarman made a motion to direct Tom
Dillon to notify the homeowners with painted driveways that they are to table any
corrective action until further notice. The motion was seconded by Kent Smith and
passed unanimously.
REPORTS
1) PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost completed
2) TREASURER: Tom Dillon presented the financial report for the period ending both
March 31, 2003 and April 30, 2003 to the Board for review in the absence of Tony Alenci.
Kent Smith made a motion to approve the financial reports as presented. The motion was
seconded by Bill Young and passed unanimously.
ARC REPORT: James Conway reported on the new violations as discussed at the ARC
Meeting, which was held immediately before the Board meeting. Mr. Conway also stated that
the painted driveway issue has been turned over to the Board for a ruling. Tom Dillon noted
that Bill Young is scheduled to chair the next ARC Meeting in June and Kent Smith is
tentatively scheduled to chair the meeting in July.
MAINTENANCE COMMITTEE: Neil Sugarman stated that there has been some vandalism
in the neighborhood that has resulted in the awning and the bulletin board Plexiglas being
broken. Mr. Sugarman recommended replacing the awning with a permanent structure and
Tom Dillon stated that he would obtain prices for alternatives. This information will be
brought back to the Board for review at a later date.
LANDSCAPING COMMITTEE: James Conway stated that after numerous meetings with
various landscapers, it is his opinion that the Association should stay with Tropic Care for the
time being. With regards to the sprucing up plan, Mr. Conway explained that the only
additional cost would be for the subsequent replacement of annuals, which would be
approximately $400.00 over the course of a year. Joe DeMeo stated that the Board had
previously authorized the Committee to spend up to $4000.00 and therefore no further Board
action would be required at this time. James Conway also questioned the Board‟s thoughts
on replacing the lettering on the front entrance walls to the Community and presented a
diagram to the Board for review. After some discussion, it was suggested that this item be
worked into the budget for 2004.
MANAGER‟S REPORT: Tom Dillon presented a list of concrete repairs that could be done
in-house for approximately $200.00. Joe DeMeo directed Management to notify the
homeowners prior to the work being done.
OLD BUSINESS
19) School Redistricting Update: Bill Young reported that there are five (5) sites that are
being considered for the new school and they will be discussed at the meeting that is
th
scheduled for May 27 , 2003 at 5:30 PM. Mr. Young added that if there is no decision
made at this meeting, there would be no school by the fall of the following school year.
20) Permanent Compliance Letter: Tom Dillon presented a draft of the Permanent
Compliance Letter to the Board to review. James Conway and Doris Ahern noted some
changes to the letter. After further discussion, James Conway made a motion to adopt
the permanent compliance letter with the changes noted. The motion was seconded by
Bill Young and passed unanimously.
21) Sheriff Enforcement – Off Duty: Tom Dillon stated that according to Sgt. Bergenholtz of
the Brevard County Sheriff‟s Dept., an officer would not be permitted to go on to the
property due to the fact that they are private roads and traffic violations are not
enforceable. Sgt. Bergenholtz stated that the community would need to petition the
County Commissioners Office in order for the Sheriff‟s Dept to gain access to monitor
traffic violations. After some discussion, this item was tabled until the upcoming meeting
with Commissioner Carlson.
22) Painting Violation Lot 34-D: Tom Dillon presented an update from the Attorney regarding
this matter.
23) Home Depot Update/Actions: Doris Ahern stated that she has talked to Rick Torpy, Land
Use Attorney, regarding the possibility of retaining his services for the potential
construction of the Home Depot. Mrs. Ahern reported that the retainer would be
$2500.00, which exceeds the pre-approved amount of $1500.00 and requested direction
from the Board. Mrs. Ahern also reported on the meeting with the Traffic Engineer and
the Roads and Bridges representative that she attended along with
Joe DeMeo and Neil Sugarman. After further discussion, Doris Ahern made a motion to
increase the spending cap on the Land Use Attorney from $1500.00 to $2500.00. The
motion was seconded by Kent Smith and passed unanimously. Mrs. Ahern will contact
Atty. Torpy and make the necessary arrangements.
NEW BUSINESS
1) Signs – Joe DeMeo stated that the current ruling, according to the standards for the
community, is that the only approved signs permitted on the property without Board
approval are one (1) “For Sale” or “For Rent” sign, which are to be placed on the
homeowner‟s property. Bill Young suggested placing some sort of bulletin board at the
gate on the common area for realtors to display their listings in the community and open
house signs. After further discussion among the Board, Neil Sugarman made a motion to
amend the sign standard to read that no signs are authorized on the common areas with
the exception of one (1) open house sign, to be no larger than 2‟ X 2‟, which could be
placed in front of the entry gate on the common area, in line with the call box on the right
side of the road. The sign would be permitted to remain in the common area for the
hours of the open house only and not to exceed four (4) hours total, with the
homeowner‟s directory code listed for access. It was added that this would be a
temporary solution pending further Board consideration. The motion was seconded by
Kent Smith and passed with a vote of 5 to 1, with Joe DeMeo opposed. James Conway
volunteered to obtain some prices for a structure to be placed on the common area in the
vicinity of the call box to be used as a central location for realtor signs.
2) ARC Member – Joe DeMeo stated that since Doris Ahern was appointed to the Board of
Directors, the Board needs to appoint a replacement to fill the vacancy ARC Committee.
Doris Ahern made a motion to appoint Wes Richardson to the ARC Committee. The
motion was seconded by James Conway and passed unanimously.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:30 PM.
th
The next Board of Directors meeting is scheduled for June 17 , 2003 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
APRIL 15, 2003
DATE: April 15, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:00 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It
was noted that Nick Csercse was absent.
READING AND APPROVAL OF MINUTES
The minutes from the March 18, 2003 meeting were presented to the Board for review.
Peg Porter made a motion to approve the minutes as presented. The motion was
seconded by Neil Sugarman and passed unanimously.
RESIGNATION OF NICK CSERCSE – APPOINTMENT OF REPLACEMENT
Joe DeMeo presented a letter of resignation from Nick Csercse. Neil Sugarman made a
motion to appoint Doris Ahern as a Director. The motion was seconded by Bill Young
and passed unanimously. Doris Ahern accepted the appointment and was welcomed on
to the Board.
RESIDENT PARTICIPATION
There was no resident participation at this time.
REPORTS
PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost completed and
requested that any suggestions be emailed to him.
TREASURER: Tony Alenci stated that all delinquent assessments have been paid. Tom
Dillon explained that due to the timing of the meeting, the accountant was not able to
provide the financial report as the meeting has fallen on the tax deadline.
ARC REPORT: Peg Porter reported on the new violations as discussed at the ARC
Meeting, which was held immediately before the Board meeting. Mrs. Porter also stated
that the flag standard has been turned over to the Board for review as well as the boat
parking issue.
MAINTENANCE COMMITTEE: Neil Sugarman reported that there was a minor problem
with the gate and Rimer Electric was called out and adjusted the limit switches.
LANDSCAPING COMMITTEE: James Conway presented a proposal from Tropic Care
for the removal of the dead plantings at the entrance, the installation of sod, installation of
much, installation of river rock, etc., to the Board for review. Mr. Conway reported that
four contractors were contacted to bid the same work, however only two proposals have
been received at this time. Joe DeMeo added that there is money in the budget for
landscaping and mulch. After further discussion, Neil Sugarman made a motion to
authorize the landscape committee to spend up to $4,000.00 on the landscaping at the
entrance to the community with a contractor of their choice. The motion was seconded
by Bill Hall and passed unanimously.
WELCOME COMMITTEE: Peg Porter stated that she has provided a list of homes that
are for sale and has personally delivered the package to a few homeowners.
MANAGER‟S REPORT: Tom Dillon stated that there were some repairs done to the
sprinkler system along Arlington Circle and a list of broken concrete areas has been
complied and repairs will be done by Management. Mr. Dillon also stated that the sign
for the common area rules was originally done with sticker lettering and he is having
redone with painted letters as originally directed.
OLD BUSINESS
24) School Redistricting Update: Bill Young stated that due to the protected scrub
jays being found in the Pineda site, the School Board has been looking at three
alternative sites, one off of Turtlemound with the other two farther south. Mr. Young
st
added that there is a School Board Meeting on April 21 at 5:00 PM and he is hoping to
receive additional information at that time.
25) Painting Violation Lot 34-D: Tom Dillon presented a motion drafted by Clayton &
McCulloh to be read into the minutes in order to proceed with foreclosure proceedings
against the homeowner. After some discussion, it was decided that the Board would set
up a meeting with the Attorney at the their office to discuss this matter in detail.
26) Legal Issues – This item was tabled until later in the meeting.
27) Home Depot Update/Actions: Doris Ahern stated that she has been looking into
the county compliance plan for Home Depot and added that she believes there is a
strong case to fight the construction. After further discussion, Neil Sugarman made a
motion to consult with a land use Attorney for the Home Depot issue with a maximum
spending cap of $1,500.00. The motion was seconded by Kent Smith and passed
unanimously.
28) ARC Standards: Joe DeMeo presented the revised flagpole standard to the
Board to review. Doris Ahern suggested clarifying the wording by adding “PERMITTED”
onto the header and inserting “AND/OR” between 1. and 2. Bill Young made a motion to
approve the revised flagpole standard as presented, including the above-mentioned
clarification. The motion was seconded by Peg Porter and passed unanimously.
29) Boat Parking Standards: Joe DeMeo stated that the Attorney response was
presented to the Board in their package and summarized it by saying the parking
standards would need to go to the community for a vote in order to be changed.
Therefore, the Boat Parking Standards remain in place as they are currently written.
30) Legal Issues –
o Repeat Violations: Joe DeMeo presented the suggestion from the Attorney with
regards to repeat violations. The Attorney suggested that a repeat violation letter
be put together which would address a violation that has been previously
corrected and would demand permanent compliance within a specified amount of
time. Management will work with Joe DeMeo on putting something together to
present to the Board at the next meeting.
o Painted Driveways: Joe DeMeo summarized the statement from the Attorney by
stating that the Board must be consistent with enforcement and follow through
with its demands, i.e. the homeowners were notified that should the change not
pass, they would have to come into compliance. After further discussion, James
Conway made a motion to renotify the homeowners that they are in violation and
allow them 90 days to come into compliance and to also inform them that any
corrective action must be approved by the Board prior to any work being done.
The motion was seconded by Kent Smith and passed unanimously.
31) Sheriff Enforcement – Off Duty: Tom Dillon reported that an off duty officer would cost
$23/hour with a minimum of 4 hours per shift. After further discussion, James Conway
made a motion to hire an off duty officer for traffic detail on a weekday and a Saturday.
The motion was seconded by Peg Porter and was opened up for discussion. James
Conway made an amended motion to hire an off duty officer for one day to issue written
warnings to homeowners and not tickets. Management was asked to check to see if this
will be possible, if we cannot tell them not to write tickets, then we will not hire the officer.
The motion was seconded by Tony Alenci and passed with a vote of 5 to 4, with Bill
Young, Doris Ahern, Peg Porter and Neil Sugarman opposed.
NEW BUSINESS
1) Newsletter Preparation – Neil Sugarman made a motion to approve the expense of
$20.00 per newsletter edition for the preparation and printing costs. The motion was
seconded by Kent Smith and passed unanimously.
2) Signs – Joe DeMeo stated that according to the standards for the community, “For
Sale” and “For Rent” sale signs are the only approved signs permitted on the
property, however political signs and contractor signs are beginning to appear
throughout the community. Neil Sugarman noted that some contractors are required
to display a sign in order to hang the permit. After further discussion, Neil Sugarman
suggested that an item be placed in the upcoming Newsletter stating that signs other
than those mentioned above must be approved by the Board of Directors and the
ARC prior to being placed on the property. Joe DeMeo will make the adjustment to
the Newsletter.
3) School Bus Parking – Neil Sugarman stated there is a problem with parents parking
in the roadway while the children are getting off of the bus. After some discussion, it
was decided that Fair/Way Management would be present on a few occasions to
pass out notices to those parking in the roadways advising them that this is not
allowed.
4) Painting Violations – Joe DeMeo presented the covenants violation letter to the
Board to review. Doris Ahern made a motion to proceed with sending the letters to
the homeowners in violation. The motion was seconded by Peg Porter and passed
unanimously. Management will execute the letters to the homeowners.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:25 PM.
th
The next Board of Directors meeting is scheduled for May 20 at 7:00 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
BOARD OF DIRECTORS MEETING
MARCH 18, 2003
DATE: March 18, 2003
TIME: 7:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe DeMeo, (President) called the meeting to order at 7:05 PM on the above-mentioned
date at the Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940. As
properly noticed by posting a sign at the Windsor Estates entrance seven (7) days prior
to the meeting.
DETERMINATION OF QUORUM
The roll was taken and it was reported that a quorum was established by the presence of
8 out of 9 board members. Also present was Tom Dillon of Fair/Way Management. It
was noted that Nick Csercse was absent.
READING AND APPROVAL OF MINUTES
The minutes from the January 21, 2003 meeting were presented to the Board for review.
Neil Sugarman made a motion to approve the minutes as presented. The motion was
seconded by Tony Alenci and passed unanimously.
RESIDENT PARTICIPATION
139) Mr. Richardson of 5803 Newbury Circle was present and addressed the
Board regarding the flag standard. Joe DeMeo stated that the Board realizes that the
flag standard may not be up to date and asked that once the standard was drafted, if
Mr. Richardson would volunteer to review it and give his recommendations to the
Board. Mr. Richardson agreed to work along side the Board and the ARC on this
issue.
140) Mr. Dolling of 5680 Sheffield Place was present and questioned whether
the gate at the entrance was equipped with a fail-safe mechanism. Neil Sugarman
confirmed that there is a fail-safe mechanism in the gate.
REPORTS
PRESIDENT: Joe DeMeo stated that the first quarter newsletter is almost
completed.
TREASURER: Tony Alenci presented the treasurer‟s report to the Board for
review. Joe DeMeo questioned the number of homeowner‟s who are delinquent in the
assessments. Tom Dillon stated that there are two homeowners who are currently
delinquent. After further discussion, James Conway made a motion to send the two
homeowners a notice of intent to create a lien and to make it self-executing should
payment not be received by the specified deadline. The motion was seconded by Kent
Smith and passed unanimously. Tom Dillon will send out the notices.
MAINTENANCE COMMITTEE: Neil Sugarman reported that the gate is not
operating at this time and Rimer Electric has been contacted. Mr. Sugarman also noted
that should a new board be needed, it would exceed the authorized amount of $600
without Board approval. James Conway made a motion to replace the board instead of
repairing, if necessary, at a cost not to exceed $1,500.00. The motion was seconded by
Bill Hall and passed unanimously. With regards to the speed bump issue, Neil Sugarman
stated that the plastic speed bumps come in bright yellow only at a cost of $90 each and
recommended placing them between the two gates and in the turnabout before the
entrance. After further discussion, this item was tabled until a later date. James Conway
and Neil Sugarman will look into the possibility of pavers, to be used as speed bumps.
WELCOME COMMITTEE: Peg Porter presented two samples of welcome
packets to the Board to review. Mrs. Porter also stated that Fair/Way Management is
contacting her when property is sold so she can distribute the packets along with Bill Hall
and Bill Young.
MANAGER‟S REPORT: Street Lights - Tom Dillon stated that Florida Power
& Light has been sent the paperwork requesting additional lighting be installed in the
areas in question.
ARC REPORT: Bill Hall reported on the new violations as discussed at the
ARC Meeting, which was held immediately before the Board meeting. Mr. Hall also
stated that the flag standard was discussed and turned the report over to Irene DeMeo to
present to the Board. Mrs. DeMeo presented the recommended wording for the flag
standard to the Board for review. James Conway suggested that the pole height be
increased from 18 feet to 20 feet. The question of whether the pole could have an
ornamental top was posed to the Board as well. After further discussion, this item was
sent back to the ARC for further clarification. Irene DeMeo also suggested that the Board
consider installing a flagpole for the community at the entrance inside the gates. Neil
Sugarman made a motion to obtain prices for installing a flagpole in the center island at
the front of the development. The motion was seconded by James Conway and passed.
James Conway also suggested that the ARC hold an emergency meeting in order for the
Board to be able to vote on the flag standard issue prior to the next meeting in lieu of the
current events of the country. Bill Hall added that the boat parking standard has been
tabled for further review and the ARC committee agreed that the board members should
remain involved with the chairing of the ARC meetings. Irene DeMeo also presented a
packet of violations with regards to painted driveways to the Board to pursue as desired.
OLD BUSINESS
32) School Redistricting Update: James Conway stated that the School Board voted
to pursue the site on the Pineda Causeway for the new community elementary and
middle school. Mr. Conway also suggested that once the school board commits to the
site, Windsor Estates H.O.A. forms a booster club in order to help offset expenses for
items such as playground equipment. Joe DeMeo also added that the tentative date for
completion is August of 2005.
33) Painting Violation Lot 34-D: Tom Dillon presented a motion drafted by Clayton &
McCulloh to be read into the minutes in order to proceed with foreclosure proceedings
against the homeowner. After some discussion, it was decided that the Board would set
up a meeting with the Attorney at the their office to discuss this matter in detail.
34) Clayton & McCulloh voting update: Neil Sugarman suggested sending another
letter to the membership explaining the consequences of all three proposed amendments
not passing and go for another vote. Bill Hall stated that in his opinion, the Board should
start enforcing the wording as written in the covenants and not pursue another vote.
After further discussion, it was decided not to send another package out to the
membership, but to include the information in the upcoming newsletter with the voting
results as well.
35) Church Property: Joe DeMeo stated that there is a rumor that Home Depot is
looking to build on Wickham Road and Pineda Causeway. Neil Sugarman presented the
background of a similar situation where a homeowner‟s association fought the
construction of a Wal-Mart and won. Joe DeMeo questioned whether a land use attorney
would be necessary, should the rumor be true. James Conway stated that he would
research land use attorneys in the area and report back to the Board.
36) Sheriff Enforcement: Tom Dillon explained that the Sheriff‟s Department will not
patrol on private roads, only when called out will they enforce the speed limit or any other
moving violation within the private community, however an off duty police officer might be
interested in being hired to do this on his time. Bill Hall recommended pursuing an off
duty officer to monitor the speeding in the community and the failure to obey the stop
signs. Tom Dillon will look into this and report back to the Board.
37) St. Johns Water Management: Joe DeMeo reported that the St. John‟s Water
Management would not be releasing the lien against the Developer until the swale issue
was resolved.
NEW BUSINESS
1) Newsletter: Joe DeMeo stated that the Newsletter is close to completion and should
be ready for distribution next week.
2) Landscaping Committee: James Conway volunteered to serve on the committee.
Mr. Conway also noted that he would be bringing back some recommendations to the
Board at the next meeting to review.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 9:20 PM.
Respectfully Submitted,
Fair/Way Management
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
PO BOX 410263
MELBOURNE, FL 32941-0263
ANNUAL MEETING
FEBRUARY 18, 2003
DATE: February 18, 2003
TIME: 9:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
CALL TO ORDER
Joe Jenne, chairman of the meeting, called the meeting to order at 7:05 PM.
ROLL CALL AND QUORUM DETERMINATION
The roll was taken and it was reported that a quorum was established by the presence of
126 homeowners either in person or by proxy.
PROOF OF NOTICE OF MEETING OR WAIVER OF NOTICE
Tom Dillon of Fair/Way Management reported that proper noticed was mailed to each
homeowner in accordance with the bylaws as well as posted on the property 7 days prior
to the meeting date.
READING OF MINUTES
Peg Porter read the minutes of the February 12, 2002 Annual Meeting to the membership
present.
A motion was made and seconded to approve the minutes as presented and was passed
unanimously.
REPORTS OF OFFICERS, COMMITTEES OR AGENTS
Joe Jenne reported on the parking situation along the entrance by the bus stop.
Mr. Jenne also stated that Platinum Coast Management had resigned as of November
2002 and Fair/Way Management was hired as the property management company for
Windsor Estates Homeowner‟s Association. Joe Jenne thanked Tom Dillon of Fair/Way
Management for his work in making the transition go as smoothly as possible.
It was reported that the gates have been replaced and the upcoming board will be looking
into establishing a maintenance agreement through Rimer Electric. It was also reported
that the tennis courts have been resurfaced with the funds coming from the general
reserve account. Mr. Jenne went on to explain that the general reserve account was for
major improvements, such as road repairs, gates, tennis courts, storm drains, etc. and
that they are being fully funded.
Certificates of Recognition were presented to the ARC Committee Members as well as
members of the Board of Directors whose terms had expired. The membership present
was also thanked for their continued cooperation in maintaining the standards of the
community.
Joe DeMeo reported that the Education Committee has been working with the Brevard
County School Board on establishing a site for a new elementary school and encouraged
the membership to attend the School Board meeting on February 25, 2003. For further
information, the membership was directed to contact on of the committee members or
visit the web page at www.windsorestateshoa.com.
ELECTIONS
Volunteers were requested from the floor to help tally the votes on the election as well as
the proposed changes to the Articles of Incorporation and the By-Laws. Joyce Kenyon,
George Kenyon, Steve Harrell and Cathy Johnson volunteered to tally the votes. The
votes were counted and the 9 member Board of Directors for 2003 are as follows: Tony
Alenci, James Conway, Nicholas Csercse Jr., Joseph DeMeo, William Hall, Peg Porter,
Kent Smith, Neil Sugarman and William Young.
With regards to the changes in the Articles and Bylaws, Tom Dillon stated that minimum
requirement to approve the three amendments was not met. Mr. Dillon also stated that
he would check with the Attorney on the legality of pursuing more votes within the 90-day
time frame noted on the proxy.
UNFINISHED BUSINESS
Community School - Membership reiterated the importance of a community school and
again encouraged the homeowners present to write to the School Board as well as attend
the meeting on February 25, 2003. It was explained that the term community school is
defined as a school within a 2-mile radius from that community.
NEW BUSINESS
Flag Pole – A homeowner requested an explanation for why he was denied to install a
flagpole in the front of his home. Joe Jenne stated that the ARC has a set of guidelines
to follow and those guidelines are what they use to make their determinations. Mr. Jenne
also mentioned that the ARC is currently waiting for clarification from the State Attorney
General‟s office regarding this matter.
ADJOURNMENT
With no further business to be discussed, the meeting was adjourned at 8:45 PM.
Respectfully Submitted,
Fair/Way Management
Agent for Windsor Estates H.O.A., Inc.
WINDSOR ESTATES HOMEOWNER’S ASSOCIATION, INC.
ORGANIZATIONAL MEETING
FEBRUARY 18, 2003
DATE: February 18, 2003
TIME: 9:00 PM
PLACE: Suntree Elementary School, 900 Jordan Blass Dr., Melbourne, FL 32940
IN ATTENDANCE: Joe DeMeo Neil Sugarman
Kent Smith Tony Alenci
James Conway William Hall
William Young Peg Porter
Fair/Way Management
CALL TO ORDER
Tom Dillon of Fair/Way Management called the meeting to order at 9:00 PM.
ELECTION OF OFFICERS BY DIRECTORS
James Conway made a motion to nominate Joe DeMeo as President. The motion was
seconded by Kent Smith and passed unanimously. Joe DeMeo accepted the position of
President.
Joe DeMeo made a motion to nominate Neil Sugarman as Vice President. The motion
was seconded by William Hall and passed unanimously. Neil Sugarman accepted the
position of Vice President.
William Hall made a motion to nominate Peg Porter as Secretary. The motion was
seconded by Joe DeMeo and passed unanimously. Peg Porter accepted to position of
Secretary.
Joe DeMeo made a motion to nominate Tony Alenci as Treasurer. The motion was
seconded by Peg Porter and passed unanimously. Tony Alenci accepted the position of
Treasurer. William Young, James Conway, Nicholas Csercse Jr. William Hall and Kent
Smith will serve as Directors.
Entry Gate Maintenance Agreement – Neil Sugarman stated that a proposal was
received from Rimer Electric for a monthly maintenance contract on the entry gates at a
cost of $135 per quarter. After some discussion, Neil Sugarman made a motion to
approve the monthly maintenance agreement with Rimer Electric at a cost of $135.00 per
quarter. The motion was seconded by James Conway and passed unanimously. Tom
Dillon will contact Rimer Electric to set up a maintenance schedule.
Welcome Package – Peg Porter presented a draft of the welcome letter to the Board to
review. Ms. Porter also mentioned that there would be a total of 50 pages, which
includes the Declaration of Covenants, the Articles of Incorporation, and the Bylaws and
the package would be distributed by the welcoming committee to homeowners as they
bought into the community. James Conway questioned who was on this committee. Bill
Hall and Bill Young stated that they would work with Ms. Porter on the distribution of the
package. Management will contact Ms. Porter when assessment verification certificates
are received through the management office.
ADJOURNMENT
With no further business to be conducted, the meeting was adjourned at 9:30 PM.
Respectfully Submitted,
Thomas Dillon, Fair/Way Management
Related docs
Other docs by khy14500
Latest Format of Marriage Bio Data BioBrowser The ModGen Biography Browser Version
Views: 839 | Downloads: 0
