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									May 12, 2005

Members: S. Sherman; C. Javor; S. Sword (unable to attend); E. Gurgevich; C. Colbert; B.
Friesen.
Staff: B. Lohse; P. Morse; T. McKenna; S. Gauvry.
Minutes: L. Tobin

Agenda
1. Introductions and Approval of Minutes
2. ME Update
3. NEP Plan Update
4. NEN Update
5. Budget Update
6. Website Update
7. Social Marketing Update
8. Annual Meeting Update
9. Election of Officers Update
10. Two Amendments to Bylaws

Introductions and Approval of Minutes – S. Sherman
     Sandy as chair called the meeting to order. Shirley Sword gave Cindy Javor her vote
       for call.
     March minutes were approved with no changes.
     April minutes were approved with the following changes: PaNEN should be PANEN,
       Cyndi should be Cindy, and Dorie should be Dorrie.

ME Update – B. Lohse
    The 2006 planning documents are at OSP. DPW should have the package by May
      20, 2005, and a copy has already been sent to FNS.
    Proposed revisions to the existing plan have been submitted to FNS.
    Project reviews are ongoing.
    The ME is looking for new office that is closer to Henderson Building. It would be
      beneficial if a campus location could be secured.
    Currently working on refining the planning process for ’07. Ideas under consideration
      include more literacy-related work.
    If Penn State can get long-term contract from DPW, a long term contract will make it
      easier to do long-term budgeting and planning. However, this does not mean that
      they will be able to plan long-term projects; those will continue to be year-to-year.
    Plan to have a Program Manager in place by October 1st (September 1st if current
      year funding is adequate). Looking for someone with nutrition background. Location
      is flexible.
    2005 Contracts – PA Hunger Action didn’t get entered as a sub-contract, but Penn
      State is working on it and that should be finished by the end of next week.

PANEN Update – S. Gauvry and T. McKenna
    Currently working on Annual Meeting and the Conference
    Fact finding stage regarding the NEN projects in the ’06 plan.
    Shannon Clark is no longer with NEN. An offer has been made to a candidate, who
      would start by May 23rd and be present at the annual PANEN meeting.
    We have 65 registrants for the Conference and are hoping for at least 20 more.
      There have been 100-125 registrants in the past; however, there are usually some
      who register at the event. Agreed that the future of the Conference should be
      discussed at an Executive Committee meeting during June or July.
      Meg Bruening recognized for job well done in regards of getting ADA credits – a first.
      Caroline Colbert suggested Certified Health Education Specialist (CHES) credits for
       next year.

Budget Update – P. Morse
    We are operating on a slim margin: if the committed match is delivered, it will be
       “okay.”
    We are 2/3 through the year and have spent only 30% of the budget; this
       conservative spending pattern has been by design due to uncertainty of funding.
    Barbara will bring to the Steering Committee for discussion (no vote) the subject of
       fiscal stability for the ME and PANEN. In order to assure fiscal stability, she and Pat
       will suggest some kind of clause in NEP contracts that would obligate projects to
       fulfill their match. Currently, they are talking with FNS, PDW, and Penn State to
       determine legality.
    Concern was expressed that many Executive Directors would not sign such a
       contract. Any alternatives?
    Barbara and Pat made the following points:
            o Projects need to build in “wiggle room” to their budgets, but also should not
                 have “pie in the sky” matches.
            o Projects need more guidance and accountability
            o History should be kept of those projects’ with unrealistic, unmet matches.
            o Penn State should also exercise their right to end projects within 30 days of
                 notice.
            o Last resort would be suing the project for the unmet match.
    Barbara said that she has been advised to create a new external advisory board
       external to the Steering Committee. Included would be representatives from
       business, legal, health and nutrition fields.
            o Berry noted that the PANEN’s is also reaching out to people in these fields.
                 He asked for further discussion before any decisions are made. Cindy noted
                 that additional structures could make everything more complicated; Barbara
                 noted that the board she has in mind would not have that effect because
                 they would be purely advisory. Sandy urged us to strengthen what we have
                 now; she noted that PANEN staff have been in place a very short time.

Website/Social Marketing Update – T. McKenna
    Tom expressed concern that the listserv is receiving very limited response and asked
       why. He requested discussion.
          o Cindy didn’t think that she was getting them, and Tom said he would check.
          o Sandy suggested that members are receiving the information from other
               listservs.
          o Elise suggested that it was something that would be used here and there, not
               every day, and that with most such tools, it is used more by staff than by
               anyone else. She said that is “okay”..
          o Tom was encouraged to promote the list-serv at the Conference
    Tom is also setting up listservs for each Committee.
    Tom should be able to update the website instantaneously shortly; however, the
       PANEP site will remain unchanged through the end of September.
    Each Committee will have its own page with a list of members and a brief description.
       Barbara suggested posting minutes and having a photo gallery – agreed.
    Someone else suggested a list of meetings and calls – agreed.
    Barbara explained that the digital library needs to be password protected for
       copyrighted articles.
      The Vegetable Project will also be on the site – links to bookmarks and flyers (PDFs in
       large and small print).



Annual Meeting – S. Gauvry
    PANEP & PANEN plans went out to Steering Committee May 1, 2005, and the
       meeting information and registration went out on the listserv.
    Folders will be created at Harrisburg office.
    Steve is currently drafting the ballot and is just about finalized.
    Steve is also working on updating Committee information and creating membership
       rosters.

Amendments and Elections – S. Sherman and S. Gauvry
    Need for temporary amendment which would allow for Steering Committee members
     with 1 year on the Committee to fill Executive Committee positions because only
     Carol Sedowski has the qualifying years and we are not sure whether she is willing to
     run. Decided to request a waiver for the requirement for this year instead of an
     emergency amendment. Call to vote at Steering Committee Meeting.
    For future years, discussed need to change the ratio by which the Executive
     Committee is constituted. Currently it requires 3 projects and 2 nonprojects to be
     represented.
                   Berry suggested flipping it.
                   Cindy suggested less rigid language: instead of 3 projects, “no more
                       than 3” or “at least 2.”
                   Agreed that Cindy’s idea (“at least 2”) was best.
    Because Executive Committee terms are customarily 2 years and Caroline was
     elected to the Executive Committee last year, it was decided to not include her
     position on this year’s ballot. Thus, 3 positions will be open (Sandy’s, Shirley’s and
     Berry’s), two of which must be filled with a project representative. Shirley and Mary
     Anne are on the ballot for the non-Program position. Muffin and Karen are on for the
     two Program positions.
    Berry and Steve expressed the need for the Steering Committee to be “beefed up.”
     In part this reflects that fact that the PANEP has fewer projects. Steve listed whose
     terms end this year and whether they have agreed to come back.
    There should be a separate ballot for the Steering Committee.
         o Everyone who was elected in 2003 will have to stand for re-election. Steve
              has not heard back from everyone yet regarding their willingness to continue
              serving.
         o Including incumbents whose terms are up this year, there will be 17 Steering
              Committee positions to be filled.
         o Nominees (and who will be contacting them): Karima Rose, The Food Trust
              (Sandy); Deb Boyd, Nutrition Links (Elise); Joan Nachmani, Philadelphia
              School District (Sandy); Jorja Barton, Central PA Food Bank (Sandy); Eleanor
              Pella, Dept. of Health (Cindy); Allison Topper, PANA (Elise); Diana Fox, Cancer
              Society (Sandy); Sharon Piano, American Dairy Association (Sandy); Karen
              Buch, Weis Markets (Cindy); Pat Druhan, CADCOM (Sandy); and Paula
              Leuenberger, PA Beef Council (Elise).
    NEP Committee is the only other committee besides Executive and Steering that
     needs to be on the ballot. Needs to have 3 NEP internal (like Extension) and 3
     external/sub-contracts (like The Food Trust).
    Steve will email the finalized ballot to Committee members for comment. Sandy will
     prepare and then email a draft amendment to the Bylaws incorporating Cindy’s
         suggestion (see above). Note that this proposed amendment will be discussed an
         Annual Meeting but will not be voted on there because the 30-day notice period has
         not been met.

Notes by Laura Tobin (May 16, 2005)

June 12, 2005
Members: S. Sherman (unable to attend); M. Mihok; E. Gurgevich; C. Colbert; M. Friedman;
K. Virostek.
Staff: B. Lohse; B. Friesen; S. Gauvry.
Minutes: L. Tobin

Agenda
11. Introductions and Approval of Minutes
12. ME Update
13. NEP Plan Update
14. NEN Update
15. Budget Update
16. Website Update
17. Social Marketing Update

Chairwoman E. Gurgevich called the meeting to order.

Introductions and Approval of Minutes –
     B. Lohse requested that there be a change made to last call’s minutes. Under the
       ME Update, it should read “a long term contract will make it easier to do long-term
       budgeting and planning. However, the contracts will continue to be year to year for
       NEP Projects.”
     Minutes approved as amended.

ME Update – B. Lohse
    A fiscal issue was discussed regarding a PA NEP project.
    M. Friedman suggested there be a written confidentiality form to be signed by all
      Committee members. S. Gauvry said that the Harrisburg Office would create a draft.
    In regard to social marketing, a print campaign is underway related to farmers’
      markets. Materials will have stickers affixed requesting calls to a toll-free line.
      Persons calling will be interviewed as part of formative research.
    Carolyn Colbert suggested looking at CDC’s program Cynergy which offers free
      guidelines for social marketing; thought it would be ready in Fall. B. Lohse asked it
      be emailed to Tom McKenna for newsletter.
    B. Lohse continues to refine the Program Manager job description. She plans to have
      the position filled by October 1st perhaps by someone with a nutrition background
      who is also a Health Educator. E. Gurgevich requested the opportunity for the
      Executive Committee to provide input. B. Lohse will email the job description and
      potentials to the Executive Committee.

NEP Plan Update – B. Lohse
    K. Virostek suggested there should be a meeting with NEP projects in the Fall in order
       to share experiences and knowledge. She found conversations with other projects to
       be a very beneficial element of the recent PA NEP training and PA NEN Annual
       Meeting.
    E. Gurgevich suggested the ME host occasional conference calls on selected topics
       for PA NEP projects.
      B. Lohse expressed interest in these suggestions and said she would ask the
       Program Manager to follow-up after that person is hired. She also suggested that Pat
       Morse could send out monthly fact sheets on budget guidelines.
    1. B. Lohse reiterated the need to have ’07 plan to FNS by June so it can have it
       approved by September 30.

PANEN Update – S. Gauvry
    NEN Annual Meeting had an attendance of 40. Elections also went well.
          o NEP Meeting: $1,269 cost (not finalized); NEN Meeting (with dinner):
               $2,015.27 cost (not finalized).
    Conference Attendance: 67 initial registrations, 6 late registration, 1 student
      registration, 6 one-day attendees for a total of 80.
          o Don’t have exact figures yet for Conference, but it appears that we’re under
               budget.
          o B. Friesen discussed the “sponsorships” and that the Conference has never
               been completely “break even”; he also noted the declining attendance over
               the past two years.
          o Evaluations haven’t come in yet.
          o Discussion of Decrease in Conference Attendance
                    NEP attendance was down which could be a result of the fewer
                        projects and tighter budgets.
                    B. Friesen shared that he would be talking to his Board about the
                        future of the Conference; alternatives to an annual event are under
                        consideration.
                    Some other suggestions to increase attendance: publicize one-day
                        rate, add sponsoring partners, promote to students, secure additional
                        continuing education professional credits.
          o B. Lohse said that the she was very happy with the Conference. Everyone
               agreed.
    Preparing for Kaplan Event on Sept. 19.
    Grocery Store Project – DPW has raised some red flags FNS may have (CA pilot); S.
      Gauvry will ask Research and Social marketing Committees for advice as well as
      ASNNA members.
    Laying groundwork for some other initiatives
    S. Gauvry & Meg Bruening promoted NEN at the PA Medical Association “Obesity
      Summit”
    Finalizing Committee charts – contacting chairs and setting up agendas
    M. Bruening has been working on SNAP materials
    Membership Renewal – Sent email to promote (recruit new members) and to update
      present member information. This was done in part to update database, which has a
      significant amount of inaccurate information.
          1. Suggestions: stress that it’s an annual renewal form, be clearer, renew by
               fiscal year (resend in October), renew online in order to access website.

Budget Update – B. Lohse
    Discussed during ME Update.

Website Update – B. Lohse
    Going forward.

Social Marketing Update – B. Lohse
    Discussed during ME Update.
Election of Officers
     Executive Committee needs Vice-Chair – will hold election during next call.

Schedule for Calls
    Steering Committee calls are usually on 3rd Wednesday of every month.
           o June Call is on 19th – not the 20th
    Executive Committee calls will be on 2nd Thursday at 10 am through December.
           o S. Gauvry should go ahead and set up schedules for January through June
               2006.
Notes by Laura Tobin (June 9, 2005)

                             Executive Committee Meeting
                             July 14, 2005   10:00am-12:00pm
                                       814-865-9996

Members: E. Gurgevich; M. Friedman; M. Mihok; C. Colbert;
(S. Sherman and K. Virostek were unable to attend).
Staff: J. Gromis; S. Gauvry; (B. Lohse and B. Friesen were
unable to attend).
Minutes: J. Masteller.

AGENDA
   Introductions and
     Approval of Minutes
   ME Update
   NEP Plan Update
   Match/Budget Update
   PA-NEN Staffing
    Conference Ideas
    Mid-Year Trainings
    Steering Committee
     Agenda
    Confidentiality
    Communication
Chairwoman Elise Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve amended minutes from 5/12/05.
     Approval of minutes was moved by Caroline Colbert and
     seconded by Mary Ann Mihok. Approval was unanimous.
   Motion to approve minutes from 6/9/05. Muffin
     Freidman expressed concern that a discussion held
     during this meeting had not been reflected in the
     minutes. E. Gurgevich encouraged a discussion on
     confidentiality. C. Colbert explained that a 2/3
     majority vote was needed to close a session and it was
     agreed that this policy would be adopted from this
     point forward. C. Colbert moved to approve the
     minutes and M. Mihok seconded the motion. Approval
     was unanimous.
   E. Gurgevich asked to add Confidentiality to the
     agenda while C. Colbert asked to include Communication
     as an agenda item.

ME Update – J. Gromis
   FNS has issued new standards requiring complete and
     consistent recording by all states. Paula Shipman and
     J. Gromis are developing a recording system to collect
     specific information and avoid duplicate projects.
     They would like to expand and revamp the current web
     based system to include more detail, including a
     complete listing on the percentage of time spent on
     each objective.
   E. Gurgevich asked about the vacant program manager
     position and J. Gromis explained that, due to
     budgetary reasons, no further progress has been made.
   C. Colbert asked if there are plans to fill Tom
     McKenna’s position. J. Gromis explained that there
     are no immediate plans to do so. Some of his duties
     will be sent to the Harrisburg office and the rest
     will be handled by the ME.

NEP Plan Update – J. Gromis
   The plan was formally sent to FNS in June (informally
     in May). Aside from a few comments (they love the
     track), no specific details have been mentioned. A
     response is expected in August.
   There were no major changes after the DPW review.
NEN Update – S. Gauvry
   A new brochure has been developed. It will go to
     print as soon as an IUD # is granted.
   Current promotional materials are being updated to
     include color and user-friendly layouts.
   J. Masteller has cleaned up the contact database. The
     list included 1,067 contacts prior to S. Gauvry’s
     membership renewal e-mail. Over 300 inaccurate
     addresses were found which have since been updated or
     eliminated. The membership database has also been
     updated. The network has gained 25 new members since
     the e-mail was sent, bringing the total membership to
     157.
   Meg Bruening is continuing to work on SNAP.
   Regular committee phone conference dates have been
     established.
   The Nittany Lion Inn in State College has been
     established as the site for the Sept. 19 Kaplan event.
   S. Gauvry has networked at meetings, seminars, and
     summits. Upcoming networking events include a Head
     Start conference in December, a United Way event in
     September, a Community Action conference, and a
     possible display at a WIC conference. While a new
     display is being created, J. Gromis will also look for
     the Network’s existing display.
   A plan to grow the Network has been developed.
     Priority target groups include Head Start, WIC, AAA’s,
     Senior Centers, Extension staff, and members of the PA
     ADA. Other potential targets include ADA accredited
     programs, CACFP sponsors, child care providers,
     grocers, food banks, school food service, wellness
     councils, family centers, recreation centers, public
     health clinics, and hospital community nutrition
     programs. C. Colbert suggested adding the School
     Nurses Association, PPHA and SPHE to the list.
   An effort has been made to learn about network
     projects. S. Gauvry has visited with Pat Druhan of
     CADCOM and has mtgs. scheduled with M. Friedman and
     the ME.
   The team holds regular planning sessions for the 2006
     initiative.
   A location is being scouted for the Oct. 19 Steering
     Committee Meeting—it may dovetail with the NEP
     training meetings.
    A discussion followed on the 2006 NEP proposal. E.
     Gurgevich suggested giving all of the NEP projects a
     copy once it was approved while C. Colbert suggested
     publishing it on the website.

Match/Budget Update –J. Gromis
   The fiscal issue surrounding a PA NEP project is still
     being resolved.

PA NEN Staffing – J. Gromis
   The NEP manager position was discussed during the ME
     Update.
   Tom McKenna’s position was also discussed during the
     ME Update. Formative research is being conducted to
     determine whether Social Marketing will remain in-
     house.


Conference Ideas
   While overall comments for May’s annual conference
     were positive, decreasing attendance figures and
     increasing conference costs have sparked discussion
     for a new annual conference format. S. Mitchem
     prepared a document which suggested holding a
     centralized annual conference every other year and a
     regionalized one-day meeting in the off years (one in
     the west, one in the east, and one in central PA).
     The conference committee is currently being
     established and will discuss possible scenarios during
     its first phone conference. M. Mihok agreed to serve
     on the conference committee as an executive committee
     representative.

Mid-Year Trainings
   E. Gurgevich stressed the importance of periodic
     trainings for NEP projects. J. Gromis explained that
     Jen Robbins is soliciting possible topics via e-mail.
     They would like to hold a face-to-face meeting in the
     fall (possibly dovetailing with the Steering Committee
     meeting) as well as phone conferences throughout the
     year. They are looking at the possibility of setting
     up new calls or devoting a portion of the NEP
     conference call agendas to training. She is working
     on the logistics of sending out the PowerPoint
     presentations via NetMeeting.
Steering Committee Agenda
   See attachment
   C. Colbert would like to contribute to the Legislative
     Update. She discovered that PennDot is contemplating
     a tax on individual mileage.
   C. Colbert also advised caution when speaking about
     the Food Trust conflict. It was decided that all
     major issues would first be discussed during NEP
     calls. A report would then be given to the Steering
     Committee.

Confidentiality
   E. Grugevich suggested the need for closed sessions.
     A motion was raised to hold private, recorded
     executive meetings. M. Friedman moved to create
     closed sessions and M. Mihok seconded the motion.
     Approval was unanimous. C. Colbert agreed to research
     the definition and responsibility of confidentiality
     from ―Robert’s Rules‖ for documentation.

Communication
   C. Colbert suggested the need for communication
     standards and low literacy sensitivity. As various
     colors and fonts are difficult to read, she suggested
     that all electronic communication be typed in black
     without backgrounds. It was decided that Literacy
     Issues would be added to the Steering Committee
     Agenda.
   M. Friedman expressed similar concern for SNAP
     materials on-line. She suggested a simpler format.
     It was decided that SNAP should also be added to the
     Steering Committee Agenda.
Minutes prepared by J. Masteller (July 15, 2005)


                       Executive Committee Meeting
                    August 11, 2005 10:00am-11:00am
                               814-865-9996

Members in Attendance: E. Gurgevich, M. Friedman
Staff in Attendance: S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and                                 NEP Plan Update
     Approval of Minutes                              PA NEN Report
   ME Update
   Budget Update
   Annual Conference
   Website Update
   Newsletter Update
Chairwoman Elise Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Approval of Minutes was not conducted due to the low
     number of members in attendance.

ME Update – E. Gurgevich
   E. Gurgevich, reporting for J. Gromis, indicated that
     there have been no major developments this month. P.
     Morris will be sending out a note requesting an
     estimate of each project's total annual costs and
     match. He is hoping to have enough match to cover all
     of the costs of PA NEP.

NEP Plan Update – E. Gurgevich
   FNS has not yet given a response to the plan.
     Everyone should designate a backup in the event that
     they are not available when the response does arrive.

PA NEN Report – S. Gauvry
   Several meetings have been held with DPW. They have
     expressed interest in future collaborations with the
     PA NEN as well as with the PA NEP. They have
     expressed some interest to work with the Network to
     produce ―On the Table‖ booklets for every county in
     Pennsylvania. It has not been determined if this can
     occur and requires further discussion.
   S. Gauvry has met with local agencies in order to
     promote the network. The network has gained 20 new
     members this month, bringing the total membership to
     177.
   S. Gauvry has also made an effort to learn about NEP
     projects. He recently met with E. Gurgevich and M.
     Friedman and hopes to use this information to secure
     new projects for 2007.
   The Steering Committee meeting has been changed to
     October 17. The venue will be determined shortly.
   Work on PA NEN’s promotional materials is almost
     complete. They will be sent to the Outreach Committee
     for inspection before being sent over the listserv.

Annual Conference – S. Gauvry
   The Conference Committee held their first phone
     conference on July 26. The general consensus of the
     group was to continue to hold annual state-wide
       meetings. They will discuss this further on their
       next call (August 17) and hope to reach a final
       decision as soon as possible.

Website and Newsletter Update – S. Gauvry
   The details concerning the website and newsletter are
     currently being handled by B. Lohse and B. Friesen.

In response to the low attendance of this meeting, M.
Friedman suggested that members send a confirmation of
attendance prior to future calls. S. Gauvry acknowledged
that he will follow-through with that suggestion.
Minutes prepared by J. Masteller (August 12, 2005)


                      Executive Committee Meeting
                 September 8, 2005    10:00 am-12:00 pm
                              814-865-9996

Members Present: E. Gurgevich; K. Virostek, C. Colbert, M.
Mihok, M. Friedman
Members Absent: S. Sherman
Staff: B. Lohse, J. Gromis, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and
     Approval of Minutes
   NEP Trainings
   PA NEN Report
   ME Update
   Budget Update
   Steering Committee
     Agenda
   Website Update
   Newsletter Update
   10th Anniversary
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 8/11/05. Approval of
     minutes was moved by M. Friedman and seconded by M.
     Mihok. Approval was unanimous.
   Motion to approve minutes from 7/14/05. Approval of
     minutes was moved by C. Colbert and seconded by M.
     Mihok. Approval was unanimous.

NEP Trainings – J. Gromis
   The NEP Training meeting is scheduled for Thursday,
     October 20 from       9:30 am-4 pm. It will be held
     at the Hilton Towers in Harrisburg. The morning
     session will focus on match, administrative vs. direct
     delivery, changes in the staffing chart, etc. The
     afternoon will be spent revisiting tracks and updates
     for 2007.

PA NEN Report – S. Gauvry (see attachment)
   B. Lohse requested clarification on points 3 and 20.
     She would like to see a list of potential contacts
     prior to each meeting. While she trusts the staff
     with the scheduling of appointments, she would like to
     prevent duplicate conversations with agencies.
   Suggested contacts include the Automated Health
     Systems (C. Colbert has the contact information) and
     the Area Health Education Centers.
   As per point 1, S. Gauvry will be displaying the PA
     NEN’s new banner and bulletin board at various events
     across the state. These events include a display at
     the State Capitol building, the Farm Show, the
     Nutrition links Conference and the Community Action
     Conference. C. Colbert suggested adding the Rural
     Health Conference in June (C. Colbert is the contact)
     and the Symposium on Hunger at Juniata College (Nov.
     15).



ME Update – B. Lohse
   FNS comments have been received and the NEP projects
     have been contacted. Overall, the comments were
     reasonable. The ME will talk to FNS on Friday and
     will send back the revisions next week. The ME would
     like to hold more advance discussions next year in
     order to avoid the testing of ideas in the plan. The
     budget for this year’s plan is over $30 million.
    The staff has been working long hours due to the
     absence of a program manager. An internal search has
     begun and interviews will be held on September 29. B.
     Lohse invited two committee members to participate in
     the interviews. M. Friedman and M. Mihok will take
     part by phone. E. Gurgevich is also available, if
     needed. The ME would also like to fill a nutritionist
     position and a fiscal assistant position in the near
     future.
    P. Morse, J. Gromis, and P. Shipman are working to set
     up STAR, a web-based management system designed to
     track expenses against objectives and outcomes.
    B. Lohse, P. Shipman, J. Gromis, and M. Bruening will
     attend the National FNS Nutrition Educator’s meeting
     in Washington D.C. next week. Information collected
     from this meeting will be shared via the newsletter
     and during the October 17th steering committee meeting.

Budget – B. Lohse
   While P. Morse has asked each project for fiscal
     projections, it will be difficult to determine the
     final budget until the end of the fiscal year. As it
     appears to be tight, the ME will wait until the end of
     September to make any major purchases (including a
     desk).

Steering Committee Agenda – E. Gurgevich (see attachment)
   This meeting will include two guest speakers, Allison
     McConomy of DPW and Janet Grossi from the Department
     of Health. They are slated to discuss their
     respective departments’ initiatives on obesity.
   Additional agenda items include:
        o FNS meeting update
        o Legislative update
        o An expanded ME update
        o 10th Anniversary

Website and Newsletter – S. Gauvry
   M. Bruening is the new website manager and has
     undergone training from web technicians in State
     College.
   J. Masteller is the editor of the newsletter.
     Articles will be solicited in the near future.
10th Anniversary
   Suggestions included a year-long celebration,
      inclusion in the annual conference, and a large
      dinner/cookout party.
   It was decided to add this topic to the steering
      committee agenda and accompany the discussion with an
      anniversary cake.

Annual Conference
   The dates chosen by the conference committee (April 10
     &11) will have to be changed due to the proposal
     review process in State College.

The next call is scheduled for October 13, 2005 from 10 am-
12 pm. The call number is 814-865-9996.
Minutes prepared by J. Masteller (September 9, 2005)


                      Executive Committee Meeting
                 October 13, 2005    10:00 am-11:00 pm
                              814-865-9996

Members Present: E. Gurgevich, C. Colbert, M. Mihok
Members Absent: S. Sherman, M. Friedman, K. Virostek
Staff: P. Morse, J. Gromis, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME FY 2007 Operational Fee Memo
   Resignation of Carolyn Colbert
   October 17 Steering Committee Meeting
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 9/8/05. J. Gromis
     asked to change the date for the NEP Trainings from
     October 22 to October 20. Approval of minutes was
     moved by C. Colbert and seconded by M. Mihok.
     Approval was unanimous.

ME FY 2007 Operational Fee Memo
   C. Colbert expressed concern about the Steering
     Committee’s possible reaction to this memo. She
     suggested setting a time limit for the discussion.
     She also suggested that the memo be sent out via e-
     mail before the meeting in order to allow members
     adequate time to prepare.
   J. Gromis and P. Morse explained that the increase in
     the operational fee would not go into effect until
     2007. This increase would benefit the entire program
     by allowing the ME to hire new staff and proactively
     prevent problems from occurring. P. Morse further
     explained that there is a potential for two large
     sources of match next year, one in particular coming
     from the Department of Aging.
   A decision was made to follow a timed agenda on Monday
     and to contact B. Lohse about possibly sending out an
     advance e-mail. If further discussion is desired,
     members may send written comments to the ME.

Resignation of Carolyn Colbert
   C. Colbert expressed her gratitude for the work of the
     Steering Committee and resigned her position. E.
     Gurgevich accepted the resignation.
   The resignation of C. Colbert created an opening in
     both the Steering and Executive Committees. E.
     Gurgevich suggested the election of Eleanor Pella to
     the Steering Committee. Agreement was unanimous.
   E. Gurgevich suggested the election of Cindy Javor to
     the Executive Committee. The role of vice-chair,
     however, will be elected during a future Executive
     Committee meeting. P. Morse also suggested the
     election of Pat Druhan. It was decided to offer the
     position to Cindy Javor. In the event that she is not
     available, the position will be offered to Pat Druhan.
October 17 Steering Committee Meeting
   S. Gauvry reviewed the agenda for the meeting. J.
     Gromis requested clarification on the FNS update and
     agreed to give a brief overview on FNS and FSNE.
   M. Mihok explained that the Social Marketing Committee
     may propose a change in mission which will, in turn,
     require a bylaws revision. Due to the change in
     emphasis on social marketing from the federal level,
     the committee feels they should be reinvented to
     include a focus on nutrition education strategies.
     There has been an expectation that the committee
     should initiate activities when this may not be its
     purpose. Other committees have expressed similar
     frustration. A decision was made to do an overview of
     the committee structure within the next 6 months.
   S. Gauvry explained that there will be two ending
     announcements – one involving the updated committee
     list and the other announcing the date and time of the
     next meeting. E. Gurgevich requested that the date,
     time, and number of the next meeting be listed on the
     agenda.
Minutes prepared by J. Masteller (October 14, 2005)

                    Executive Committee Meeting
               November 10, 2005   10:00 am-12:00 pm
                            814-865-9996

Members Present: E. Gurgevich, S. Sherman, M. Mihok, C.
Javor, M. Friedman
Members Absent: K. Virostek
Staff: B. Lohse, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   Roles of the Network and Committees
   NEP Committee Request – Operational Fee Increase
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 10/13/05. Approval of
     minutes was moved by M. Mihok and seconded by C.
     Javor. Approval was unanimous.

ME Update – B. Lohse
   The ME is preparing the final report to be sent to
     DPW/FNS on November 30.
   The tracks need to be updated for the RFA in FY 2007.
   The ME is actively looking for an office nutritionist.
   P. Morse is currently doing onsite fiscal reviews for
     the projects.
   The subcontracts for FY 2006 are on hold at DPW. The
     Internal Advisory Committee meeting with contract
     personnel will be held in two weeks; the ME is hoping
     to receive the signature from DPW before this meeting.

Roles of the Network and Committees
   During the October 13 Executive call, M. Mihok
     explained that several committees have expressed
     frustration over their roles within the Network; while
     there has been an expectation that the committees
     should initiate and implement activities, this may not
     be their purpose. A decision was made to perform an
     overview of the committee structure. E. Gurgevich
     suggested the formation of an Ad Hoc committee to
     review the roles and responsibilities of the
     committees. This committee should include members who
     have a clear understanding of the bylaws (for example,
     C. Gilles and C. Javor) who can work beside the
     committees to clarify their roles within the Network
     and with the ME.
   B. Lohse perceives the Network as weaker than it was
     pre-FNS funding because it only targets low income
     audiences. She is concerned that FNS programming is
     not in every county and that it discourages the
     involvement of more university faculty. She suggested
     rewriting the bylaws to allow the Network to target a
     broader audience while exploring several different
     funding sources (i.e., grants). She would like to
     make additional funding a requirement in the RFA for
     the next Network management group. B. Lohse further
     explained that defining the Network as a ―governing
     body‖ does not fit with the current structure. It
     should serve as more than an advisory role but not to
     the extent of a governing body.
    S. Sherman explained that the Ad Hoc Committee would
     do strategic planning for the committees while the
     Steering Committee would be responsible for strategic
     planning for the Network. The Ad Hoc Committee should
     be appointed by the Steering Committee and should
     include six members, 1/3 (2 members) from NEP projects
     and 2/3 (4 members) from non-NEP projects. The chair
     should not be from an NEP project.
    A recommendation will be made to the Steering
     Committee to perform strategic planning for the
     Network. An e-mail will be sent out following the
     December Executive Committee call to request feedback.
     The planning should take place between February and
     May by an outside source, the costs of which should be
     prepared before the January 17 Steering Committee
     meeting. The final results will be shared during the
     May 22 Steering Committee meeting in Harrisburg.

NEP Committee Request – Operational Fee Increase
   B. Lohse commended the NEP Committee on the questions
     they posed to the ME. E. Gurgevich explained that the
     NEP Committee is the most appropriate committee to
     provide guidance to the ME on the operational fee
     increase; however, the Steering and Executive
     Committees would like to remain informed.
   B. Lohse explained that an extra $160,000 is needed to
     maintain a successful and functional program. The ME
     will submit an RFA to DPW for approval of an increase
     from 13.2% to 16%. She suggested revisiting the rate
     every 1-2 years; if the program is growing, the rate
     should fall.
   The Executive Committee decided to support the
     $160,000 budget increase but not the operational fee
     percentage increase. As the NEP budget has grown by
     20% every year, the additional funds could be obtained
     through the annual growth of the program. The
     projects could submit their budgets with match
     projections in January. These could then be used to
     determine whether the ME could obtain the necessary
     additional funds through project growth. If the
     growth is inadequate, the projects would proceed to
     lower costs and/or raise match. E. Gurgevich offered
      to draft a response and send it to the Steering
      Committee and the ME.

NEN Update – S. Gauvry
   The fall edition of Food for Thought is posted on the
     PA NEN website. Please direct comments to J.
     Masteller.
   M. Bruening continues to update/improve the website.
   S. Gauvry has contacted and is in the process of
     enrolling 16 out of 25 schools in the School Breakfast
     Promotion. He is looking in underserved areas for the
     remaining nine schools. S. Sherman suggested he send
     his appointment calendar to the NEP projects in case
     they would like to accompany him to his appointments.

Participation by Committee Chairs – E. Gurgevich
   Due to a developing problem, E. Gurgevich suggested
     the Executive Committee create a statement requesting
     that a committee chair step down upon acquiring a
     certain number of absences. All were in favor.
Minutes prepared by J. Masteller (November 10, 2005)

                    Executive Committee Meeting
               December 8, 2005    10:00 am-12:00 pm
                            814-865-9996

Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Friedman
Members Absent: K. Virostek, M. Mihok
Staff: B. Lohse, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   PA NEN Update
   RFA Update
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 11/11/05. Approval of
     minutes was moved by C. Javor and seconded by M.
     Friedman. Approval was unanimous.

ME Update – B. Lohse
   The ME is writing the RFA to be sent to FNS for
     review. Included will be the DPW-approved operational
     fee increase from 13.2% to 16%.
   Amendments to the FY06 Plan have been prepared.
     Included is the addition of the Commission on Economic
     Opportunity (CEO) as well as budget, personnel, and
     match changes in projects. The budget, including the
     amendments, is now $15.27 million.
   Melanie Fisher, RD, LDN has been hired as a
     nutritionist for the PA NEP, filling a position vacant
     since 2004. Denise Wail has been hired as the
     evaluation associate for the PA NEP.
   Jen Robins has resigned from her position;
     applications are currently being accepted. Maria
     Sbihli, the research assistant for the PA NEP, will
     leave her position effective January 1. The Nutrition
     and Healthy Living Study will be completed by Jessica
     Bagdonis.
   Two positions, one for a nutritionist and the other
     for an evaluative staff associate, remain open.
   Fred Vondracek, Associate Dean of the College of
     Health & Human Development will become the Acting Dean
     of the College.
   The ME is involved in several evaluation projects:
        o Children’s reliability testing concerning fruits
          and vegetables with Penn State Worthington.
        o Behavioral study with the Diet Assessment Center
          – do people follow through on intentions to
          perform certain behaviors related to fruits and
          vegetables.
        o An evaluation of pre-testing instruments and the
          re-wording of questions.
   The final report is complete and a copy has been
     submitted to DPW. The ME will send it to the projects
     shortly.
   B. Lohse and Penny Kris-Etherton have received a
     $500,000 grant from the USDA. Penny will study the
     use of the Dietary Guidelines in pre-menopausal women
     while B. Lohse will develop educational materials and
     adapt the study for a low-income audience. This will
     be included in the FY08 plan.
    B. Lohse was asked to be a consultant to a grant for
     the New Pathways Program at the University of New
     Mexico. The grant will develop instruments to monitor
     the eating competency of children.
    As part of the goal to reach a broader audience, B.
     Lohse is encouraging university involvement. A nurse
     at Penn State Worthington is conducting reliability
     testing on instruments while Cynthia Lightfoot of Penn
     State Delaware is studying nutrition education in
     other professions. The Penn State Childhood Obesity
     Center will be involved with the PA NEP in 2007 with
     the hopes of becoming a project in 2008.

NEN Update – S. Gauvry (see attachment)
   C. Javor questioned how schools were chosen for the
     School Breakfast Pilot. S. Gauvry explained that the
     selected schools had a free and/or reduced
     participation rate of 50% or more, were located in the
     Dairy Councils jurisdiction, and did not have an
     existing NEP project. A letter was sent to the food
     service directors and those who responded were
     selected to participate.

RFA Update – B. Lohse
   Timeline: The ME is currently writing the RFA.
     Larger projects will submit in January while smaller
     projects will come in through February and early
     March. The plan should be sent to the Penn State
     office by April 15 and to DPW by May 15 with a return
     deadline of August 15 (and final approval before
     September 30).

PA NEP Name Change – E. Gurgevich
   E. Gurgevich explained that the federal level is in
     the process of changing their name. Should the PA NEP
     postpone their name change until the new federal name
     is known? B. Lohse explained that the new name, PA
     Nutrition Education Tracks, is already in the RFA.
     She suggested incorporating railroad tracks into the
     logo. C. Javor suggested incorporating the tracks of
     a person running into the logo.
E. Gurgevich will prepare a memo detailing the strategic
planning for the Network and send it out to the Steering
Committee before the January phone conference.
Minutes prepared by J. Masteller (December 14, 2005)
                    Executive Committee Meeting
               January 12, 2006    10:00 am-12:00 pm
                            814-863-0008

Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Friedman
Members Absent: K. Virostek, M. Mihok
Staff: B. Lohse, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   PA NEN Update
   Strategic Planning for the Steering Committee
   PA NEP Name Change
   Vice Chair
   Outreach Committee
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 12/08/05. Approval of
     minutes was moved by S. Sherman and seconded by C.
     Javor. Approval was unanimous.

ME Update – B. Lohse
   Denise Wall began her role as the Evaluator Associate
     on January 3. Melanie Fisher began her role as a
     nutritionist for the PA NEP at the end of November,
     filling a position vacant since 2004.
   All projects have been scheduled for work on their
     proposal.
   The ME will meet this afternoon to discuss budget
     issues and Penn State’s desire for assurances from
     projects.
   Robin Rifkin and B. Lohse have submitted paper work to
     JNEB detailing the CIEVA project. Meg Bruening will
     post further information on the PA NEN website.
   The formative social marketing project (interviews
     with the low-income population) is progressing.
     Interview sites are currently being scouted.
   The ME is currently conducting project reviews.
   A response was received concerning the amended
     proposal. Several questions were raised and are being
     resolved with the involved projects.
   Pat Morse is working on the final invoice to be sent
     to DPW.
   The ME has reviewed the Network plan for 2007 and
     believes it is solid. A phone conference between the
     ME and the Network staff will be scheduled to work out
     several details, including the response from FNS
     concerning the scope of the Network’s work (speaking
     engagements, trainings, etc.). This is to insure that
     all activities will be reimbursable.

PA NEP Name Change – B. Lohse
   The ME has submitted a proposal for the name change.
     They are seeking approval from Penn State as well as
     legal approval from a state level office.
   E. Gurgevich questioned whether she should order new
     materials using the new name. B. Lohse explained that
     the process may take several weeks.
NEN Update – S. Gauvry (see quarterly report attachment)
   The Network has begun to record the types of outreach
     performed as well as the types of members received.
     For example, all new members will be asked to indicate
     whether any of their work is with the food stamp
     population.
   The Network currently has 285 members.
   The staff is actively pursuing the objectives from the
     2006 plan.
   S. Sherman questioned how new members will become
     actively involved in the Network. S. Gauvry explained
     that, initially, involvement comes in the form of the
     listserv, website, and other NEN materials. Committee
     work has not been promoted as several of the
     committees (Social Marketing, Outreach) are undergoing
     change. However, NEN activities, including the School
     Breakfast Pilot and the upcoming Grassroots Pilot,
     present a form of direct involvement and may even
     encourage new members to become NEP projects. B.
     Lohse suggested inviting new members to write articles
     for the newsletter.

Strategic Planning for the Steering Committee
  o An Ad Hoc committee will be formed to direct the
     strategic planning. S. Sherman volunteered to be a
     member of the committee.
  o Before outside sources can be scouted, the committee
     will need to know how much money will be available for
     the endeavor. B. Lohse will ask FNS if this is a
     fundable activity. M. Friedman suggested contacting
     Penn State; this may draw match. C. Javor offered to
     ask her colleagues for suggestions while S. Sherman
     will ask an associate from her office for ideas. All
     options will be presented to the Steering Committee on
     Tuesday, January 17. S. Sherman explained that, if
     the planning is to take place before May of this year,
     the Steering Committee will need to come up with a
     clear statement of intent.
  o S. Gauvry will send out an announcement to the
     Steering Committee requesting an RSVP for Tuesday’s
     call. B. Lohse explained that RSVP’s should be sent
     out for every call well in advance; in the event that
     low attendance warrants a cancellation, a weeks notice
     should be given. The ME was not pleased with the
     recent cancellation of the NEP call and asked to be
     contacted before such a decision is made. As calls
    are scheduled 6 months in advance, they should not be
    rescheduled and cancellations should be justified. If
    a member can not participate, they should inform the
    Network staff and/or utilize a proxy. E. Gurgevich
    suggested posting the Committee Conference Call
    schedule on the PA NEN website.

Outreach Committee – E. Gurgevich
   The Outreach committee has become frustrated due to
     the chair’s low participation rate on calls as well as
     the lack of an organized agenda. E. Gurgevich
     suggested creating a policy detailing a required
     percentage of participation on committee calls. It
     might suggest that members are expected to participate
     in over one-half of the calls (subject to the
     discretion of the chair of the Steering Committee).
     This will be given to the Strategic Ad Hoc committee
     for further discussion.

Election of the Vice Chair – E. Gurgevich
   The role of vice chair, formerly occupied by Carolyn
     Colbert, has been vacant for a couple of months.
     Eligible Executive Committee members include M. Mihok,
     C. Javor, and M. Friedman. After C. Javor and M.
     Friedman both turned down the role, Mary Ann Mihok was
     elected as the new vice chair. She will assume the
     role of chair in May.

Steering Committee Meeting Agenda
   Strategic Planning, Ad Hoc Committee, and a Committee
     Attendance announcement will be added to the agenda.
   S. Sherman suggested S. Gauvry pose questions to the
     committee in an effort to involve them in Network
     activities. She explained that members will be
     happier and more devoted to their work if they feel as
     though they have input in the shaping of the Network.
     S. Gauvry reminded the committee that the Network did
     solicit input for their 2007 plan and received very
     little feedback. S. Sherman suggested we ask the
     members why and how they feel they could have been
     involved. What should the Network do in the future?
     B. Lohse suggested the creation of a sub-committee for
     each major Network activity (i.e., SNAP, Aging,
     Grassroots). E-mails could be sent detailing the
     activities and requesting input as well as
     involvement.
     E. Gurgevich explained that, due to federal
      regulations, only those with federal funding could
      participate on the SNAP committee. B. Lohse
      acknowledged this yet stated that other groups will be
      more apt to use the material if they have input in the
      development. M. Friedman stated that she did try to
      give input but has yet to see any change (she
      suggested the literacy level be lowered and the
      vegetable of the month relate to its growing season).
      B. Lohse explained that evaluation will be conducted.
     S. Gauvry further explained that the NEN staff
      requested information regarding the 2007 plan from the
      Steering Committee during the October 17 face-to-face
      meeting. Their advice was incorporated into the plan
      which was subsequently sent to the committee for
      review and response. As very little response was
      received, the PA NEN staff submitted the plan as
      written. S. Sherman acknowledged that the staff has
      done a good job; what is now needed is more committee
      involvement.

Minutes prepared by J. Masteller (January 12, 2006)

                    Executive Committee Meeting
               February 9, 2006    10:00 am-12:00 pm
                            814-863-0008

Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Mihok
Members Absent: K. Virostek, M. Friedman
Staff: B. Lohse, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   PA NEN Update
   ME Update
   Ad Hoc Committee
   Strategic Planning Committee
   PA NEP Name Change
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 1/12/06. Approval of
     minutes was moved by C. Javor and seconded by S.
     Sherman. Approval was unanimous.

NEN Update – S. Gauvry (see quarterly report attachment)
   The Network currently has 310 members.
   S. Sherman inquired whether the research committee
     would contribute to the Supermarket Pilot. S. Gauvry
     explained that Allison Karpyn, the chair of the
     Research Committee, and her intern will draft a
     document to be sent to the committee for review.
     Their hope is to allow for member participation in the
     design of the project. B. Lohse requested that the
     Principal Investigator for the Pilot be referred to as
     a Project Coordinator.
   B. Lohse stressed the need to see outcomes from the
     School Breakfast Promotion. She explained that she
     would like to see more schools join the PA NEP as
     projects. S. Gauvry explained that, with a budget
     deadline of early January, it is difficult for schools
     to add an RFA that late in the school year.
   B. Lohse provided an update on SNAP. Seven more
     vegetables will be added, including carrots, sweet
     peas, root vegetables, mushrooms, onions and garlic,
     cauliflower, and cabbages. The committee would like
     to recruit more partners from state agencies and
     explore a possible partnership with West Virginia.
     Evaluation will take place in FY 2007.

ME Update – B. Lohse
   The ME is working on the FY 2007 Plan; six projects
     have been added so far.
   Colleen, the temporary replacement for Jen Robbins,
     has been hired as a new staff assistant for the ME.
   A job announcement for the last open staff position
     will be sent out shortly. This person will develop
     the Quality Assurance Program and coordinate the
     technological aspects of evaluation. Once this
     position is filled, the ME will have a total of seven
     staff members.
   The STAR system is progressing well.
    Many projects have developed their own cost-share
     analysis; this enables the ME to concentrate on
     content as opposed to fiscal matters.
    The ME is looking ahead to FY 2008 in an effort to
     ensure that goals will be met; some drafts have
     already been prepared for FY 2011.
    All project meetings are expected to be completed by
     the 2nd or 3rd week in March.
    FNS will not perform a site visit until after April
     15.
    Penn State is interviewing for a new department chair;
     the ME has met with all three candidates in an effort
     to ensure continued funding for nutrition-related
     programs.
    A new dean search will take place this summer; as the
     PA NEP is the second largest grant at the university,
     the ME is requesting involvement in the search.

Ad Hoc Committee – E. Gurgevich
   An Ad Hoc committee will be formed to review the roles
     and responsibilities of the committees. This
     committee should include six members, 1/3 (2 members)
     from NEP projects and 2/3 (4 members) from non-NEP
     projects. The chair should not be from an NEP project
     and will be chosen by the Ad Hoc Committee members.
     E. Gurgevich will contact each committee (NEP,
     Outreach, Conference, Research, Social Marketing, and
     Executive) and ask members to choose a representative
     to serve on the Ad Hoc committee.
   A memo was sent to the Steering Committee containing
     an article written by the Social Marketing Committee
     detailing the need for defined committee roles.
   Carolyn Gilles from the Social Marketing Committee and
     S. Sherman from the Executive Committee have already
     expressed an interest in participating.
   B. Lohse asked to serve on the committee in order to
     avoid being placed in an adversarial role. In an
     effort to allow members to speak freely, B. Lohse will
     serve on the committee as a member, not as a director.
   The nominations should be sent to E. Gurgevich by
     February 24 with the first meeting scheduled for
     March. The committee will be expected to share
     preliminary findings with the Steering Committee in
     May.
Strategic Planning Committee – E. Gurgevich
   The Steering Committee suggested that the Strategic Ad
     Hoc Committee include four members, two Steering
     Committee members, one non-Steering Committee member,
     and one Network staff member who is not serving on the
     Steering Committee. E. Gurgevich suggested expanding
     the membership to six members.
   As all of the Network staff members are serving on the
     Steering Committee, the statement ―not serving on the
     Steering Committee‖ is not needed. The staff involved
     will have equal voice on the committee.
   B. Lohse will also serve on this committee as a
     member, not a director.
   E. Gurgevich will create a memo to be sent to the
     entire Network by S. Gauvry. The deadline for
     interested participants will be March 1.

PA NEP Name Change – E. Gurgevich
   Christina Sterner of DPW requested that E. Gurgevich,
     on behalf of the Steering Committee, write a letter of
     support for the name change. S. Gauvry also received
     this request yet explained that this was outside of
     his scope of work.
   P. Shipman sent a pre-drafted letter of support to the
     NEP committee requesting that they send it back to the
     ME.
   B. Lohse questioned the level of interest from DPW.
     The ME has not heard anything from DPW and is confused
     as to why they would ask the Network for permission to
     change the PA NEP’s name.
   E. Gurgevich stated that the Steering Committee is
     supportive of the need for a name change but, as they
     did were not consulted in the process, can not give
     support for the actual name. She will contact DPW and
     explain that the letter should originate from the NEP
     Committee.

The next meeting is scheduled for March 9. S. Gauvry will
reschedule the April 13 meeting to April 20.
Minutes prepared by J. Masteller (February 15, 2006)

               Executive Committee Meeting - Amended
                 March 9, 2006   10:00 am-12:00 pm
                            814-863-0008
Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Mihok, K. Virostek, M. Friedman
Staff: B. Lohse, S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   Ad Hoc Committee
   Strategic Planning Committee
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 2/9/06. M. Mihok
     questioned the term ―draft‖ in point 6 under the ME
     Update. B. Lohse suggested changing it to read ―draft
     ideas.‖ Approval of minutes was moved by M. Mihok and
     seconded by S. Sherman. Approval was unanimous.

ME Update – B. Lohse
   DPW approved the request for a name change. The PA
     NEP will become the PA Nutrition Education Tracks
     effective FY 2007. Materials containing the old name
     may be used through the end of December.
   Policy questions raised while writing the plan were
     sent to FNS. A document listing all of the questions
     and answers will be available upon request. B. Lohse
     will inform the Network when the document is available
     and S. Gauvry will send the information to the
     committees.
   The ME is working on the plan; 13 projects are
     currently included. The Philadelphia School District
     will bring in 5 subcontracts for a total of 18. Talks
     with three new projects will take place next week.
     Small projects within the ME include faculty projects
     (a housing development project in Harrisburg), Cynthia
     Mailloux’s validation of instruments in schools,
     Cynthia Lightfoot’s work with Fran Alloway, and Matt
     Kaplan’s intergenerational counseling. These projects
     will all have cost share.
   The FY 2007 budget will be similar to 2006; the cost
     share portion will be closer to USDA’s budget. She
     questioned how this is possible when starting up a new
     project. B. Lohse suggested they start out small and
     then build year to year. She explained that some of
     the questions she sent to FNS relate to potential cost
     share and suggested adding ―Cost Share Policy Issue
     for New Projects‖ to the Steering Committee agenda.
   A downlink program from Iowa State featuring the
     Dietary Guidance for the low-income population will be
     held on April 20 from 10:30 am – 4:30 pm. The PA NEP
     is sponsoring three sites. The Executive call will be
     held that morning from 8:30 – 10:30.
    FNS will conduct a program and fiscal review of the PA
     NEP and the PA NEN during the week of June 12. No
     further information is available at this time.
    B. Lohse explained that one of the projects is
     disputing points of their subcontract via political
     means. By using public pressure, the project is
     shedding a negative light on the PA NEP. In the event
     of a dispute, an arbitration clause is included in the
     subcontract; all projects should be aware of this
     clause. A project will be in violation of their
     subcontract should they choose to handle the dispute
     through any means other than arbitration. B. Lohse
     will inform the projects of this on the Quarterly call
     and via e-mail.
    The FY ’07 plan will be completed on time; the Network
     plan is already finished (B. Lohse has only to add
     CEIVA to the plan).
    The Quality Assurance Program will be started shortly.
    The ME will increase the list of curricula for Tracks.
     The Journal of Nutrition Education received a grant to
     create a database of new curricula related to
     MyPyramid. It will include reviews by users and
     designers.
    B. Lohse thanked the projects for their hard work in
     putting together the plan. She will review all of the
     plans, coordinate the themes and write an introduction
     to show that this is all one state plan. She will
     also post the proposal and table (upon each project’s
     permission) on the website.

Ad Hoc Committee – E. Gurgevich
   The Ad Hoc committee will be formed to review the
     roles and responsibilities of the committees.
     Representatives from each subcommittee were asked to
     join the committee. Carolyn Gilles (Social
     Marketing), Cindy Javor (Outreach) and Sandy Sherman
     (Executive) have agreed to participate. As no one
     else expressed interest, it was decided that S.
     Sherman will also represent the NEP committee. As a
     result, the Research Committee may have a project
     spot. E. Gurgevich will contact the chairs of the
     Research and Conference Committees to fill the
     remaining spots. This committee will now have six
     participants, including B. Lohse.

Strategic Planning Committee – E. Gurgevich
     The Strategic Planning Committee will contain six
      members: two Steering Committee members, two non-
      Steering Committee members, B. Lohse and one Network
      staff. E. Gurgevich asked whether location and level
      of work are factors. As this committee will not
      actually perform the strategic planning, these factors
      are not necessary.
     E. Gurgevich received three responses from non-
      Steering Committee members and one from a Steering
      Committee member (M. Friedman). She will ask Judy
      Dodd and James Wagner to join the committee and will
      send out another request for participation to the
      Steering Committee.



Steering Committee Face-to-Face
   The Steering Committee meeting will be held on Monday,
     May 22 from 11 am – 2 pm. The annual conference will
     begin at 3 pm. Committee meetings will be held during
     breakfast the following morning. A call scheduled for
     April 18 will be canceled.
   According to the by-laws, the chair-elect must put
     together a list of nominees for the elections. M.
     Mihok will work together with S. Gauvry to accomplish
     this task.
   M. Mihok suggested the Committee review the current
     Network structure during the meeting.

The next meeting is scheduled for April 20 from 8:30 am –
10:30 am.
Minutes prepared by J. Masteller (March 10, 2006)

                    Executive Committee Meeting
                 April 25, 2006    8:30 am-10:30 am
                            814-863-0008

Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Mihok, M. Friedman
Staff: B. Lohse, S. Gauvry, P. Shipman, J. Gromis, P.
Morse
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   Review of Annual Meeting Agenda
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 3/9/06. J. Gromis
     requested that Cynthia ―Mayloo‖ be changed to read
     Cynthia Mailloux and explained that the JNEB (Journal
     of Nutrition Education Behavior), not the ME, was
     creating a database of new curricula (2nd to last point
     under ME Update). She also asked that the phrase
     ―this is the first year in which new projects will be
     required to bring in cost share‖ (4th point under the
     ME Update) be erased. Approval of amended minutes was
     moved by M. Mihok and seconded by C. Javor. Approval
     was unanimous.

ME Update – B. Lohse
   The state plan was completed and sent to the Office of
     Special Projects (OSP) at PSU on April 19. It should
     be sent to DPW no later than June 1. The ME will send
     a courtesy copy to DPW at an earlier date. They have
     also set up a meeting with the Dean shortly before
     June 1 as a reminder to the OSP to send the plan.
   The ME held a conference call with FNS and other
     states in the region. Pennsylvania was the only state
     to have completed their plan. Several questions
     (covering tuition, employees of projects, fiscal
     activity, curricula, school wellness policy, match,
     donating cash, etc.) were submitted to FNS; the
     answers will be shared when the minutes are received.
   DPW is re-examining the role of the Network. The
     original role of the Network was to examine nutrition
     education state-wide. When FNSE funding began, the PA
     NEN took on an advisory role and became more dependent
     on the ME. Ed Zogby of DPW would like to see the
     Network work with more state nutrition programs (Dept.
     of Ed., Dept. of Health). He has scheduled a meeting
     with E. Gurgevich, M. Mihok, S. Gauvry and B. Friesen
     to discuss possible courses of action. B. Lohse will
     work with Mr. Zogby and DPW to help strengthen the
     Network.
   B. Lohse asked if there were any questions regarding
     the budgets for the ME and the Network.
     o E. Gurgevich requested clarification on the project
       data specialist. The ME is currently interviewing
       for this position. This position will act as a
       ―computer deputy‖ and help to manage the STAR
       software.
     o The Network budget is divided into two parts –
       Hunger Action and State College. State College
       handles social marketing, SNAP, CEIVA, and the
       graduate students. The current graduate student is
       Jennifer Bagdonis who is conducting formative
       research for social marketing.
     o Matt Kaplan is continuing his research on
       intergenerational strategies; he will be available
       as a consultant to projects. All costs are covered
       by his own cost share.
     o The total budget is slightly under $32 million. S.
       Sherman asked why the total project costs only equal
       $28.8 million. P. Morse explained that PSU issues
       separate internal contracts to Westmoreland, Links,
       ME, and the Claudia Crow project. B. Lohse
       explained that an explanatory summary page will be
       sent out shortly.
     o S. Sherman questioned the lack of distinction
       between the research funding for the ME and the NEN.
       B. Lohse explained that the Research Committee did
       not express interest in acquiring an ME project due
       to the lack of funding. P. Morse suggested they
       participate in the planning and propose activities
       to FNS.
     o E. Gurgevich asked if the ME strategic planning will
       be separate from the NEN strategic planning. B.
       Lohse explained that it will be separate; the ME
       would like to hold a one day self-evaluative
       workshop. Elise suggested they allow projects to
       give input before this workshop. An anonymous
       questionnaire may be prepared and posted online.
    B. Lohse sent an e-mail to Gaydra requesting more
     information on the upcoming audit. It will occur the
     week of June 12 and will involve both fiscal and
     programming audits. She will send a memo when more
     information is received.
    B. Lohse offered congratulations to her staff for a
     job well done on the plan.

Review of the Annual Meeting Agenda
   The Strategic Planning and Ad Hoc Committees have been
     put on hold. As such, they will not report during the
     meeting.
    Due to the bylaw change (from 2 to 3-year terms), the
     Steering Committee will not have any openings this
     year.
     o As Eleanor Pella assumed Carolyn Colbert’s position
       in October, she has an inconsistent term of service.
       It was decided to make her term the same as
       Carolyn’s.
     o Every year should see a 1/3 turnover in membership.
       It was designed to be a classified membership system
       staggered over a 3-year basis. However, due to
       confusion as to the start dates of members as well
       as the bylaw change, many of the terms will end next
       year. Suggestions included enacting a 50%
       attendance policy or requesting that inactive
       members step down. Brenda Lazin and Robin Rifkin
       will be contacted to see if they are interested in
       continuing their membership.
    M. Mihok questioned the need for a vote on the 2007
     proposal. It was decided to strike this vote and
     place it on the agenda for January’s meeting.
    E. Gurgevich suggested changing the ―Distribution of
     Ballot and Election‖ to read ―Distribution of Ballots
     and Election of Executive Committee.‖
    There are two openings on the Executive Committee: 1
     Project (Carol Sadowski and Pat Druhan) and 1 Non-
     Project (Sandy Hopple).
    M. Friedman expressed disappointment that Berry
     Friesen does not attend the Executive Committee
     meetings. She would like his perspective on advocacy
     and political issues. S. Gauvry explained that he
     stepped down due to conflict of interest. The
     Committee agreed that, while his attendance may not be
     necessary at Executive meetings, it is important that
     he attend the Steering Committee meetings. M. Mihok
     suggested naming him an Ex-Officio of the Steering
     Committee.
    In an effort to allow for more committee involvement,
     M. Mihok suggested holding the committee breakfast
     meetings before the Annual Meeting next year.
    S. Gauvry explained that every member of the Network
     will receive a personalized invitation to the meeting.
     There are currently 25 registrants; he would like to
     double this number.

The next meeting is scheduled for May 11 from 10:00 am –
12:00 pm.
Minutes prepared by J. Masteller (May 3, 2006)

                     Executive Committee Meeting
                 May 11, 2006    10:00 am – 11:00 am
                             814-863-0008

Members Present: E. Gurgevich, S. Sherman, C. Javor, M.
Mihok, M. Friedman
Staff: S. Gauvry
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   ME Update
   Strategic Planning/Ad Hoc Committee
   DPW Meeting
   Annual Meeting Update
Chairwoman E. Gurgevich called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 4/25/06.    Approval of
     minutes was moved by M. Mihok and seconded by C.
     Javor. Approval was unanimous.
   M. Mihok requested that her Messiah College e-mail
     address be taken off everyone’s list. She can be
     reached at jmaem1@pa.net.

ME Update
   As she was unable to attend the meeting, B. Lohse sent
     a brief update via e-mail. The FY 2007 Plan was
     reviewed by the Office of Special Projects (OSP) at
     PSU and sent to DPW ahead of schedule.
   Information on the fiscal audit in June was received.
     Wayne Herpel confirmed that his group will conduct the
     review during the week of June 12; they will review
     State College, Harrisburg, and the Health Promotion
     Council. S. Sherman questioned whether this would be
     a fiscal review or audit. M. Friedman replied that it
     was to include a fiscal audit and a program review.

Strategic Planning/Ad Hoc Committee – E. Gurgevich
   The Strategic Planning and Ad Hoc Committees have been
     put on hold. Due to significant overlap in
     responsibilities, the two committees may be combined
     into one.
   S. Sherman suggested that their first task be to
     research the activities and best practices of other
     state networks. S. Gauvry, with his connection to
     ASNNA, would be a good resource for the committee. A
     list of questions should be drafted by the committee
     and sent to the Executive Committee for review.
   The committee could begin research this summer in
     preparation for the commencement of the strategic
     planning on October 1 (FY 07).
   M. Mihok suggested the composition of the committee be
     re-examined to include both committee volunteers. The
     Ad Hoc Committee included representatives from each
     subcommittee while the Strategic Planning Committee
     included two Steering Committee members, two non-
     Steering Committee members and staff. The Executive
     Committee will meet at 10 am on Monday, May 22 at the
     Crowne Plaza Hotel to discuss this.
    M. Mihok will draft a blended charge for the
     committee, to be completed before the annual meeting
     on May 22.

DPW Meeting Review – E. Gurgevich
   Ed Zogby of DPW met with E. Gurgevich, M. Mihok, S.
     Gauvry and B. Friesen on April 27 to examine the role
     of the Network. DPW would like to be more involved
     with the Network and requested, in return, that the
     Network become more involved with DPW and various
     state nutrition programs (apart from FSNE). The tone
     of the meeting was very positive.
   Requests made to DPW included the appointment of an
     ex-officio to the Executive Committee (agreed) and
     involvement in the strategic planning process
     (awaiting response). S. Sherman suggested the Network
     define what kind of role DPW should assume; she
     proposed contacting them again when the committee,
     charge and date are finalized.

Annual Meeting Update – S. Gauvry
   There are currently 44 registrants, half of whom are
     not Steering Committee members.
   There are two openings on the Steering Committee and
     four nominees (Jorja Barton of the Central PA Food
     Bank, Karima Rose of the Food Trust, Rayna Cooper of
     the Family Health Council and Joanne Kinsey of the
     Allentown School District).
   There are two openings on the Executive Committee: one
     Project with two nominees (Carol Sadowski and Pat
     Druhan) and one Non-Project with one nominee (Sandy
     Hopple).
   Every year should see a 1/3 turnover in Steering
     Committee membership. It was designed to be a
     classified membership system staggered over a 3-year
     basis. M. Mihok suggested waiting for the strategic
     planning results before conducting an in-depth review.
   M. Mihok will prepare a guidance for the committee
     chairs to follow during the breakfast meeting on
     Tuesday, May 23. Committee chairs may remain chairs
     if they wish.

Grocery Store Pilot Review – S. Gauvry
   A phone conference detailing the grocery store pilot
     was held yesterday between the Network and DPW. S.
     Gauvry will send a report to the committee.
     Issues covered included:
         o Target Audience – in an effort to reach the
           target audience, can just those individuals who
           use EBT cards be targeted?
         o Confidentiality – Catalina Systems is
           confidential and singles out every customer (not
           just the Food Stamp Population) based on
           individual buying habits. No one would know that
           an intervention was taking place.
         o Costs – the price of the discounted produce would
           be covered by the grocer and/or corporate vendors
           (Dole, Delmonte, etc.).
         o Promotion – in order to avoid the promotion of a
           specific brand, multiple vendors (local and
           nation-wide) would be used. Similarly, multiple
           vegetables and fruits would be promoted.
         o FSNE Funding – in order to receive FSNE funds for
           the project coordinator ($15,000), the goals and
           methods of the pilot must be clear. The Research
           Committee will work on this.
         o Messages – the nutrition education messages
           printed on the coupons provide FSNE. The Social
           Marketing Committee will create these messages
           and augment them through the use of SNAP,
           recipes, etc.
         o Often, the cost of discounted name brand produce
           is still more expensive than generic brands. S.
           Gauvry will research ways to avoid this problem.

The next meeting is scheduled for June 8 from 10:00 am –
12:00 pm.
Minutes prepared by J. Masteller (May 11, 2006)



                     Executive Committee Meeting
                  June 7, 2006    2:00 pm – 3:00 pm
                             814-865-9996

Members Present: M. Mihok, E. Gurgevich, K. Virostek, S.
Hopple, P. Druhan, M. Friedman
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   Strategic Positioning Committee Update
   PA NEN Update
   ME Update
   Network RFA
   Call Schedule
Chairwoman M. Mihok called the meeting to order

Introductions and Approval of Minutes
   Motion to approve minutes from 5/11/06.    Approval of
     minutes was moved by P. Druhan and seconded by K.
     Virostek. Approval was unanimous.
   Motion to approve minutes from 5/23/06. E. Gurgevich
     requested that her name be added to the list of
     attendees. Approval of minutes was moved by S. Hopple
     and seconded by K. Virostek. Approval was unanimous.
   During the May 11 call, the committee discussed the
     request made to and accepted by DPW concerning the
     appointment of an ex-officio to the Executive
     Committee. M. Mihok will follow-up with Ed Zogby.

Strategic Positioning Committee Update – M. Mihok
   The Strategic Positioning Committee consists of eleven
     voting members: E. Gurgevich, C. Gilles, C. Javor, A.
     Hall, S. Sherman, J. Dodd, M. Friedman, F. Alloway, B.
     Lohse, S. Gauvry and E. Zogby. M. Mihok holds an ex-
     officio position.
   The first call was held on June 2. The charge was
     reviewed and a list of issues was distributed. M.
     Mihok will send this list to those Executive Committee
     members not on the Strategic Positioning committee.
   The election of the committee chair was deferred due
     to the absence of four voting members. Two
     nominations were made during the call – Alesha Hall
     (M. Mihok will contact her to validate interest) and
     M. Friedman (declined the nomination). Three
     nominations were received via e-mail – C. Gilles, C.
     Javor and J. Dodd. M. Mihok will contact all nominees
     and a majority vote will be held during the next call.




PA NEN Update – S. Gauvry
   Comments following the annual conference have been
     positive. Exact numbers from the evaluation forms
     will be compiled and distributed. This year saw the
     largest number of registrants at 128.
   Four committees met during the breakfast session on
     May 23 – Executive, NEP, Outreach and Research. M.
     Mihok is waiting for the reports from the committee
     chairs.
    S. Gauvry promoted the PA NEN at the state capitol
     this week. During this time, Bill 1209 passed the
     Senate; if approved, this bill will offer $15,000
     grants to schools to promote nutrition education.

ME Update – B. Lohse
   The ME is currently performing site visits.
   DPW returned comments on the plan; Paula is contacting
     affected projects. Many of the questions deal with
     justification for expenditures (especially
     technology). The ME will hold a call with DPW next
     week to discuss these comments. E. Gurgevich
     questioned whether these problems will delay approval.
     B. Lohse explained that either the problem will be
     resolved or the project will be dropped. P. Druhan
     questioned whether this will affect the bottom line;
     B. Lohse explained that this could be discussed at a
     later date (when more details are known).
   Kimberly Bode was hired as a data specialist. She
     previously worked for Penn State’s Survey Research
     Center. Her position will focus on the evaluation
     data, the QI program, the STAR system and scanning.
   Jessica Bagdonis, the current graduate student, is
     leaving upon graduation. Andrea Luber, a new master’s
     candidate, will assume this role in the fall.
   The article written by B. Lohse, R. Rifkin, J.
     Badgonis and J. Stotts was accepted by the JNEB and
     will go to press in three weeks.
   Penn State has not yet hired a dean or department
     chair.

Call Schedule – M. Mihok
   The Executive Committee Calls will be held on July 6,
     August 10, September 7, October 5, November 9 and
     December 7. The July 6 call will be held from 1 – 3
     pm. All subsequent calls will be held from 9 – 11 am.
     S. Gauvry will send out this list.
   The Steering Committee Call will be held on July 18
     from 10 am – 12 pm. P. Shipman requested that the
     face-to-face meeting be held on October 12 in State
     College (following the project trainings on October
     11). S. Gauvry explained that the planning is usually
     performed by the Harrisburg office; he will contact
     Paula for more information.
RFA for the Network
   During the May 22 Steering Committee meeting, the ME
     requested Network volunteers to assist with the
     drafting of the RFA. P. Druhan will represent the
     Executive Committee; the other volunteer does not
     necessarily need to serve on a committee. This will
     be added to the July agenda. If you have any
     suggestions, contact M. Mihok.

The next meeting is scheduled for July 6 from 1:00 – 3:00
pm.
Minutes prepared by J. Masteller (June 8, 2006)



                     Executive Committee Meeting
                  July 6, 2006    1:00 pm – 3:00 pm
                             814-865-9999

Members Present: M. Mihok, E. Gurgevich, S. Hopple, P.
Druhan, M. Friedman
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions and Approval of Minutes
   Strategic Positioning Committee
   RFA Committee
   Conference Committee
   Election process for the short term
   August Workshop
   ME Update
   PA NEN Update
Chairwoman M. Mihok called the meeting to order

Introductions and Approval of Minutes
   Ed Zogby could not attend this call but has agreed to
     participate in future Executive Committee calls.
   Motion to approve minutes from 6/07/06.    B. Lohse
     requested that the phrase ―will be submitted‖ in the
     fifth bullet under the ME Update be revised to read
     ―will go to press.‖ M. Mihok requested that the agenda
     item Strategic Positioning Call be changed to
     Strategic Positioning Committee and that a phrase be
     added indicating that their first call was held on
     June 2. She also requested that the term ―call‖ under
     the second bullet be changed to ―committee‖. Approval
     of revised minutes was moved by M. Friedman and
     seconded by S. Hopple. Approval was unanimous.

Strategic Positioning Committee Update – M. Mihok
   The election of the committee chair occurred via e-
     mail. All eleven voting members voted for one of two
     candidates, Carolyn Gilles and Judy Dodd. Carolyn
     Gilles was elected chair while Judy Dodd will co-
     chair. Carolyn and Judy will meet on Monday, July 10
     to develop a committee schedule and work plan. The
     committee will meet again in mid-July.
   Questions were raised as to whether working on this
     committee was an allowable activity (as strategic
     planning is only included in the 2007 budget). M.
     Friedman asked if this issue had been resolved. M.
     Mihok explained that this was an ad hoc committee
     created by the Steering Committee and, therefore,
     sanctioned by the bylaws. It is labeled the Strategic
     Positioning Committee because it is not actually doing
     the strategic planning. B. Lohse acknowledged that,
     as an ad hoc committee, the full committee meetings
     are allowable but additional meetings (including phone
     calls, travel, written reports, etc.) are not. E.
     Gurgevich clarified that in all written documents the
     committee should be referred to as the Strategic
     Positioning Committee.

RFA Committee – M. Mihok
   During the May 22 Steering Committee meeting, the ME
     requested Network volunteers to assist with the
     drafting of the RFA. P. Druhan will represent the


                                                           48
    Executive Committee; Joanne Kinsey is willing to serve
    as the other Network representative. She is the
    director of Child Nutrition Services for the Allentown
    School District. She is also the president of the
    School Nutrition Association of Pennsylvania (SNAPa).
    B. Lohse requested information on her nutritional
    background, including a vita. She explained that she
    would like to see a person with a nutrition background
    offer their expertise to the RFA committee. M. Mihok
    will consult with J. Kinsey.

Conference Committee – M. Mihok
   Last year, M. Mihok served as the Executive Committee
     representative on the Conference Committee. She
     inquired as to whether anyone would be interested in
     assuming the role this year. S. Hopple volunteered to
     join the committee.

Election Process – M. Mihok
   Several issues have arisen concerning the election
     process for the Steering Committee – association year
     (May) versus fiscal year (September), the staggering
     of terms, and member-wide voting. While strategic
     planning will hopefully revise the bylaws, M. Mihok
     proposed some short-term adjustments.
   In order to ensure that the entire membership may
     vote, B. Lohse suggested using an online voting
     service (such as Survey Monkey) and sending out an
     announcement over the listserv. Costs for such an
     activity will be reviewed.
   Membership in the Steering Committee was designed to
     be a classified system staggered over a 3-year basis;
     every year should see a 1/3 turnover in membership.
     However, due to confusion as to the start dates of
     members as well as the bylaws change (from two to
     three year terms), all but five terms will expire in
     2008. Only three will expire in 2007 (K. Virostek, M.
     Friedman and R. Rifkin) and only two new members were
     elected in May (K. Rose and F. Alloway). M. Mihok
     suggested extending some of the terms beyond May 2008.
     Permission from members with the expiring terms could
     be requested and a lottery system could be used as
     necessary. She will add this to the Steering
     Committee agenda for discussion and a vote.




                                                         49
    M. Mihok requested an updated Steering Committee list.
     Eleven members will need to be present for a vote to
     occur during the call on July 18.

August Workshop – M. Mihok
   On August 29, the PA NEN and the Central Pennsylvania
     Dietetic Association will co-sponsor a workshop,
     entitled Nutrition Education on Demand: Bringing
     Digital Forms of Nutrition Education to Pennsylvania
     Families. All are encouraged to attend.

ME Update – B. Lohse
   Kimberly Bode assumed her position as a data
     specialist. She is currently converting evaluation
     forms into forms that can be scanned and placed into a
     database.
   A new website is being developed for PA Tracks.
   A graphic designer was brought in to develop the new
     logo; it will contain the same colors as the old one.
   Cognitive interviews were finished and the results are
     being examined. 72 low-income adults were questioned.
   The Intention study with the Diet Assessment Center is
     being initiated. It will evaluate whether people
     follow through on intentions to perform certain
     behaviors related to fruits and vegetables. This is
     partially funded by a grant. A similar yet smaller
     study in Wisconsin found that intention was a proxy
     for behavior. The ME will enlarge the scope to an
     anticipated 80 full sets of surveys (roughly 150 will
     be performed).
   Data has been received from the school-aged tools
     evaluation; approximately 1143 children participated.
   P. Morse created a cost-share brochure for recruiting
     purposes. This will be sent to projects and Network
     members for review.
   P. Morse performed fiscal reviews while P. Shipman and
     M. Fisher performed program reviews. Pat is
     attempting to streamline the process by reworking the
     exit form (signed before the reviewer leaves the site)
     and cost-share documentation forms.
   FNS performed the program reviews; initial feedback
     has been positive.
   J. Gromis is presenting a post-retrospective pre-study
     poster at the next Society for Nutrition Education



                                                         50
      meeting. It may be posted on the PA NEN website or e-
      mailed to projects after the data is shared.
     The proposal has been sent to FNS; the ME is still
      awaiting official notification.

PA NEN Update – S. Gauvry (see attached)
   A joint Social Marketing and Research Committee call
     will be held on July 12 to discuss the Grocery Store
     Pilot.
   Discussions are taking place concerning the
     possibility of the Network generating match with its
     School Breakfast Program.
   P. Druhan inquired as to whether the USDA compliance
     issues concerning the Grocery Store Pilot have been
     resolved. S. Gauvry explained that the staff, with
     the help of the Research and Social Marketing
     Committees, is attempting to put together a more
     complete plan before further communication takes
     place. Karen Walker is the primary contact at the
     USDA.

The next meeting is scheduled for August 10 from 9:00 –
11:00 am.
Minutes prepared by J. Masteller (July 10, 2006)

                    Executive Committee Meeting
               August 10, 2006    9:00 am – 11:00 am
                            814-865-9999

Members Present: M. Mihok, E. Gurgevich, S. Hopple, P.
Druhan, M. Friedman, K. Virostek, J. Dodd, C. Gilles, E.
Zogby
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions        and Approval of Minutes
   ME Update
   Direction for        the Strategic Positioning Committee
   Letter to the        Secretary of Education
   Staggering of        Terms
   Elections
   PA NEN Update




                                                               51
Chairwoman M. Mihok called the meeting to order

Introductions and Approval of Minutes
   M. Mihok requested that in the future, minutes be sent
     shortly following the committee call.
   Motion to approve minutes from 7/06/06.    M. Mihok
     asked for clarification of the use of ―additional
     meetings‖ under the second point under the Strategic
     Positioning Committee Update. It was decided to erase
     this phrase from the minutes.   She also requested
     that the term ―project‖ be added to clarify
     ―recruiting purposes‖ under the ME Update, seventh
     bullet. ―FY 07‖ was added to clarify which proposal
     was sent to FNS under the last bullet of the ME
     update. Approval of revised minutes was moved by M.
     Friedman and seconded by P. Druhan. Approval was
     unanimous.

ME Update – B. Lohse
   The ME has been performing fiscal and programming
     reviews. Upon completion of current reviews, the ME
     may set up an 18 month review schedule (as suggested
     by FNS representatives).
   Due to a cost-share problem, Interfaith Friends
     decided to withdraw from the FY 07 plan. The offer
     from the ME to cover the project with extra match was
     declined as there was no guarantee that they could
     actually be reimbursed. The project, located in
     Wyoming County, ended programming last week.
   A TRACKS workgroup was formed with representatives
     from the NEP (soon to be TRACKS) committee. They will
     review TRACKS curriculums, evaluations, etc.
   B. Lohse held a call with B. Friesen and M. Bruening
     about the Grassroots Trainings and the potential for
     additional funding. She suggests the Network secure
     non-FSNE dollars in order to broaden its scope of work
     beyond the FSNE audience.
   The Intention study with the Diet Assessment Center is
     ongoing. It is evaluating whether people follow
     through on intentions to perform certain behaviors
     related to fruits and vegetables.
   J. Gromis presented the post-retrospective pre-study
     poster at the Society for Nutrition Education meeting.
     It received positive feedback and several requests for
     the tools.


                                                         52
    The article written by B. Lohse, R. Rifkin and J.
     Stotts on digital photo receivers was published by the
     JNEB. M. Bruening is developing a digital photo
     receiver page for the PA NEN website containing a link
     to the article. However, only JNEB members may read
     the full piece. B. Lohse will send a pdf of the
     article to the PA NEN membership upon permission from
     JNEB’s editor-in-chief.
    The new logo is complete; P. Shipman will unveil it
     via e-mail after presenting it to the TRACKS Committee
     on Friday.
    The FY 07 Plan is actively under review at FNS. Its
     status will be known on August 28.

Direction for the Strategic Positioning Committee – C.
Gilles and J. Dodd
   As co-chairs of the Strategic Positioning Committee,
     C. Gilles and J. Dodd presented their concerns to the
     Executive Committee. In their memo dated July 28,
     they expressed the need to clarify the current
     structure of the Network before proceeding with
     Strategic Planning. The Network has evolved greatly
     from where it began in 1996 and has led to conflicting
     expectations between members who favor the original
     structure and those who prefer an updated structure.
     If the original, committee-driven structure was
     chosen, the strategic planner would update the by-laws
     with a clear focus on committee roles and
     expectations. If this structure is deemed obsolete,
     the need for a Steering Committee and committees in
     general would have to be assessed.
   This need for clarification arose from discussions
     with several members of the Network. For example, the
     Social Marketing Committee is on hiatus until it
     determines its purpose. Members of the Steering
     Committee have asked for clarification on what they
     are steering. There exists much confusion among
     active members of the Network. The structure needs to
     be determined before an environmental scan takes
     place.
   The history of the Network and the current lack of
     committee involvement were discussed. Initially, the
     Network did not have a PI; committees were therefore
     given the ability to make decisions and guide the
     Network. This led to a sense of empowerment that



                                                         53
     committees no longer feel. They are not sure how they
     fit into the current structure.
    The performance of the committees was discussed. B.
     Lohse explained that she has been stressing the need
     for the committees to become more active. C. Gilles
     indicated that the committees would like to be
     involved in the development of projects yet feel they
     are consulted only after projects are nearly complete.
    S. Gauvry recalled that a Network-wide survey of the
     membership had been planned to solicit information
     concerning committee involvement. He questioned why
     that survey had been postponed.
    E. Zogby indicated a preference for a committee-driven
     Network in which the Steering Committee advises DPW.
     He observed that many Network members are not involved
     in the PA NEP; their primary interest is to have input
     in the activities of the Network.
    Leadership of the Network was discussed. E. Zogby
     asked where the terminology ―director of the Network‖
     had come from; it is not stated in DPW’s contract with
     Penn State. B. Lohse noted that to date, the Network
     has been entirely funded by FSNE dollars. As PI, she
     is responsible for the activities funded by those
     dollars, including Network activities. If outside
     funding was received, she would be involved in the
     activities that fell under the FSNE portion but not
     necessarily those covered by the grant.   It was
     agreed that a consensus on this issue could not be
     reached without further research.
    M. Mihok proposed that information be gathered from
     those involved in this issue (including B. Lohse, DPW,
     the Executive Committee, etc.) over the next few
     weeks. The Network structure that will undergo
     Strategic Planning should be presented to the Steering
     Committee during the October meeting. C. Gilles and
     J. Dodd agreed to gather this information and present
     their findings to the Executive Committee during their
     September call.

Letter to the Secretary of Education – M. Mihok
   During the Steering Committee call on July 18, B.
     Friesen announced the passage of House Bill 185 and
     detailed the provisions included. Under this bill,
     the secretaries of Education, Health and Agriculture
     will establish an interagency coordinating council to
     annually review, revise and publish a Pennsylvania


                                                         54
     Child Wellness Plan to promote child health, nutrition
     and physical education. The Secretary of Education
     will also appoint an advisory committee to offer
     recommendations to the interagency coordinating
     council. The advisory committee will have no fewer
     than eight members and will meet at least twice
     annually. The Steering Committee suggested that M.
     Mihok write a letter on behalf of the Network with the
     intent that a Network representative be able to serve
     on the advisory committee.
    Advice was requested on the following three points:
     o Who should sign and send the letter – it was decided
        that M. Mihok and B. Lohse will both sign and send
        the letter
     o What should be the offered area of expertise – the
        Network could represent the low-income component of
        nutrition education and the interests of low-income
        children and families.
     o Who should represent the Network on the committee –
        this was not yet determined.

Staggering of Terms and Election Process – M. Mihok
   The Steering Committee approved the staggering of
     terms with the expectation that this may be a short-
     term fix.
   Most committee members would like elections to be held
     via a web-based Network-wide vote. S. Gauvry and M.
     Mihok will discuss this further and bring it to a vote
     during the October Steering Committee meeting.

PA NEN Update – S. Gauvry (see attached)
   There are currently 26 registrants for the August 29
     professional workshop. The Outreach committee will
     continue to promote the event. B. Lohse stated that
     an announcement went out to all of the Penn State
     campuses on August 9.
   The School Breakfast Pilot initially reached 6,438
     students; 23,811 were reached with duplications. Two
     districts have expressed interest in becoming projects
     in FY 2008.
   Portions of the PA NEN website have been moved to
     LightSky. The Nutrition Education Database is
     currently being formatted and should be ready for
     online posting by the end of August.




                                                         55
     B. Friesen is exploring options for securing outside
      funding. Once received, administrative questions will
      need to be answered.

The next meeting is scheduled for September 7 from 9:00 –
11:00 am.
Minutes prepared by J. Masteller (August 11, 2006)

                    Executive Committee Meeting
              September 7, 2006    9:00 am – 11:00 am
                            814-863-2330

Members Present: M. Mihok, S. Hopple, P. Druhan, M.
Friedman, E. Zogby
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions
   Letter to the Secretary of Education
   Steering Committee Agenda
   Minutes Revisions and Format
   Outside Funding
   Strategic Positioning Committee
   ME Update
   PA NEN Update




                                                            56
Chairwoman M. Mihok called the meeting to order

Letter to the Secretary of Education – M. Mihok
   M. Mihok and B. Lohse sent a letter to the Secretary
     of Education requesting PA NEN representation on the
     advisory committee. A response has not yet been
     received.

Steering Committee Agenda – M. Mihok
   New FY 07 reimbursement guidelines state that a meal
     may only be served to meeting participants if the
     meeting is longer than 4 hours. As such, the Steering
     Committee will meet from 10:30 am – 3 pm on October 12
     at Toftrees Resort in State College.
   Agenda items include:
     o Strategic Positioning Committee report and
        recommendation for action
     o Steering Committee elections timeline and format (P.
        Druhan will give a presentation on Survey Monkey)
     o Pursuit of outside funding for the Network
     o Appointment of Network member to fill Eleanor
        Pella’s position (state agency representative) on
        the Steering Committee. M. Mihok will send an
        announcement to the Network concerning this opening.
     o Possible Speaker – Potential facilitator for the
        strategic planning process or someone who can
        discuss the role of the facilitator.

Minutes Revisions and Format – M. Mihok
   Two versions of the minutes from the August 10 call
     were distributed; the first contained a high level of
     detail while the second was more general in format.
     An informal polling of the group resulted in a general
     desire for more detailed minutes through the use of a
     digital voice or audio recorder. The written minutes
     can therefore be written as a synopsis of the meeting.
   M. Mihok moved to approve the second version of the
     minutes (sent on 9/5 by S. Gauvry). Approval was
     unanimous.

Outside Funding – M. Mihok
   As per the memo sent by M. Mihok to the Executive
     Committee on 8/24: B. Friesen has requested
     authorization from the PA NEN to pursue outside funds
     on behalf of the Network for Network programs. Funds


                                                            57
     secured would belong to the PA NEN; general management
     and oversight would be the responsibility of the
     Steering Committee. Fiscal management could be
     handled by Hunger Action while under contract with
     Penn State; other management options, such as the
     hiring of outside sources, are open for discussion.
    M. Mihok proposed the creation of a recommendation
     from the Executive Committee to the Steering
     Committee. She will create a draft and send it to the
     Executive Committee for review.

Strategic Positioning Committee – M. Mihok
   The Strategic Positioning Committee will meet tomorrow
     (9/8). Two members, Fran Alloway and Alesha Hall,
     have resigned; the committee will work to find two
     replacement members.

ME Update – B. Lohse
   Comments on the FY 07 plan were received last week
     from FNS. The Network’s Grocery Store Pilot was not
     yet approved; it will be resubmitted with amendments
     in October.
   Interfaith Friends withdrew from the FY 07 plan.
   As a result of ME fiscal reviews, changes may be made
     to the RFA for TRACKS projects for FY08. A ―Cost
     Share Management Policy‖ will be drafted to ease
     confusion.
   Through the use of Penn State University’s new
     podcasting system, the ME is looking to create short
     podcasts (ex., ―How to prepare an invoice‖) for
     projects.
   P. Shipman submitted her resignation; she will leave
     her position as program manger on September 15.
     Melanie Fisher will act as interim program manager
     until the position is filled.
   The ME staff will hold a 1.5 day retreat in Gettysburg
     in November. This was included in the budget.
   The STAR system is being updated. As the office
     internet system had problems working with STAR, the ME
     will switch to a new internet provider.
   The new PA Nutrition Education TRACKS logo was sent to
     projects on Friday, September 1. An audio logo may
     also be created for the podcasts.
   The PA NEN professional workshop, ―Nutrition Education
     on Demand‖ was successful. It saw the recruitment of



                                                         58
      seven new members and a marked interest in Digital
      Photo Receivers (DPRs). Andrea Luber, the new grad
      student, is working on a DPR program entitled
      ―Herbals‖ for WIC clinics.

PA NEN Update – S. Gauvry (see attached)
   A highlight this month was the professional workshop
     on August 29 (as mentioned above). Over fifty people
     registered for the event.

Additional Comments
   With the Strategic Positioning Committee call
     scheduled for Friday afternoon, E. Zogby encouraged
     committee members to communicate their concerns and
     expectations for the Network.

The next meeting is scheduled for October 5 from 9:00 –
11:00 am.
Minutes prepared by J. Masteller (September 8, 2006)

                    Executive Committee Meeting
               October 5, 2006    9:00 am – 11:00 am
                            814-863-2330

Members Present: M. Mihok, E. Gurgevich, P. Druhan, M.
Friedman, E. Zogby, K. Virostek
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions
   Approval of the September 7th Minutes
   Strategic Positioning Committee
   Pursuit of Outside Funding
   October 12 Steering Committee Agenda
   ME Update
   PA NEN Update




                                                           59
Chairwoman M. Mihok called the meeting to order

Minutes Revisions and Format – M. Mihok
   Motion to approve minutes from 9/7/06.    Approval of
     minutes was moved by M. Friedman and seconded by P.
     Druhan. Approval was unanimous.

Strategic Positioning Committee – M. Mihok
   The Strategic Positioning Committee met on 10/4/06.
     They will give a progress report to the Steering
     Committee on 10/12/06.
   A proposal was made to open up the membership to
     interested Network members. P. Druhan moved to cap
     the committee membership at 15 (the current membership
     is 12). The three additional members must be Network
     members and must not be affiliated with an
     organization already represented on the committee. M.
     Friedman seconded the motion. Approval was unanimous.
     This invitation will be announced at the Steering
     Committee meeting on 10/12/06 and will subsequently be
     sent over the listserv. Current members will be
     grandfathered into the committee.
   As we are now in FY 07, the approved year for
     Strategic Planning, the ―Strategic Positioning‖
     Committee will change its name to the ―Strategic
     Planning‖ Committee.
   Questions arose concerning the voting status of the
     three paid staff members on the committee
     (representing DPW, Penn State, and PA Hunger Action).
     Some feel there is a conflict of interest while others
     appreciate the background and participation brought by
     these members. The Executive Committee unanimously
     decided to allow the staff members to retain their
     voting status.

Pursuit of Outside Funding – M. Mihok
   During the last call (9/7/06), the committee discussed
     the following proposal: B. Friesen requested
     authorization from the PA NEN to pursue outside funds
     on behalf of the Network for Network programs. Funds
     secured would belong to the PA NEN; general management
     and oversight would be the responsibility of the
     Steering Committee. Fiscal management could be
     handled by Hunger Action while under contract with
     Penn State; other management options, such as the


                                                            60
     hiring of outside sources, were open for discussion.
     M. Mihok questioned whether the Executive Committee
     should recommend this to the Steering Committee next
     week.
    Several scenarios were discussed.
        o Hunger Action could seek grants using Penn
           State’s help and 501C3 status. Fiscal management
           would therefore lie with Penn State.
        o Hunger Action (or contracting organization) could
           seek grants using its own 501C3 status; fiscal
           management would be handled by Hunger Action (or
           contracting organization) and general management
           would be handled by the Steering Committee.
        o The Network could set up its own 501C3 status.
    If the Steering Committee approves B. Friesen’s
     proposal, members will need to become active in
     managing, identifying, and writing grants. As grant
     writing is not a FSNE funded activity, the committee
     could authorize B. Friesen to write grants on their
     behalf or volunteer to do so themselves.
    The Mid-Atlantic Dairy Association has already
     committed $10,000 to Hunger Action to be used for
     nutrition education activities in low-income schools.
     The question remains whether this should be classified
     as Network funds or Hunger Action funds. If used as
     Network funds, the sum could be used as match (with an
     amendment to the FY07 plan).
    In order to understand the role of the Steering
     Committee in the pursuit of outside funding, the
     broader question of Network management should be
     clarified. P. Druhan moved to open to the Steering
     Committee the discussion of who (Director or Steering
     Committee) will manage the Network. K. Virostek
     seconded this motion. Approval was unanimous. P.
     Druhan and M. Friedman will lead the discussion on
     October 12.

Steering Committee Agenda (see attached) – M. Mihok
   An announcement concerning Eleanor Pella’s replacement
     was sent to the membership; three people indicated
     interest. It was suggested that someone from the
     Department of Health (not necessarily a nutritionist)
     fill the position. E. Zogby will call Shirley Sword
     for more information on potential candidates. This
     will no longer be on the agenda (except as an FYI).




                                                         61
ME Update – B. Lohse
   A job announcement for the program manager position
     was sent to various postings and listservs.
   Colleen Schriefer, staff assistant, will leave her
     position at the end of October; a job announcement has
     already been sent out.
   Amendments to the FY07 plan are being prepared and
     will be submitted at the end of October.
   The FY08 RFA for PA TRACKS projects is almost
     complete; it will be sent to DPW and the Executive
     Committee for review.
   P. Morse has almost finished his fiscal reviews. As
     suggested by FNS representatives, an 18 month schedule
     may be setup; however, complex projects may have more
     frequent reviews than less complex projects.
   The STAR system is being updated.
   Planning for the October 11 project training workshop
     is being finalized.
   The annual report is nearly complete; a one-page
     Executive Summary will be included.
   Three projects will invoice bi-monthly rather than
     quarterly.

PA NEN Update – S. Gauvry (see attached)
   The Grassroots project in Reading was successful.
   The Grocery Store Pilot was pulled from the FY07 plan.
     A feasibility study report was sent to the ME and the
     Research Committee with the hopes that an amendment to
     continue the study will be submitted to the FY07 plan.
     A phone call was held several months ago with FSN
     representatives where interest was indicated. Karen
     Walker also expressed support for the pilot.

Future Call Schedule
   S. Gauvry will schedule calls for the remainder of
     FY07; they will continue to fall on the first Thursday
     of the month at 9:00 am.

The next meeting is scheduled for December 7 from 9:00 –
11:00 am. (The November meeting was canceled)
Minutes prepared by J. Masteller (October 5, 2006)



                    Executive Committee Meeting
               December 7, 2006   9:00 am – 11:00 am
                            814-863-2330


                                                           62
Members Present: M. Mihok, E. Gurgevich, P. Druhan, M.
Friedman (M. Friedman also served as K. Virostek’s proxy),
S. Hopple, E. Zogby
Staff: S. Gauvry, B. Lohse, J. Gromis, A. Tzilkowski
Minutes: J. Masteller

AGENDA




                                                         63
    Introductions
    Approval of the October 5th Minutes
    Network Representation on Advisory Council
    January Steering Committee Meeting
    Mid-Atlantic Dairy Association Grant
    Strategic Planning Committee
    ME Update
    NEN Update
    Network Management Discussion

Chairwoman M. Mihok called the meeting to order

Approval of Minutes – M. Mihok
   Motion to approve minutes from 10/5/06.    Approval of
     minutes was moved by P. Druhan and seconded by S.
     Hopple. Approval was unanimous.

Network Representation on Advisory Council of Interagency
Council – M. Mihok
   The Network has been invited to serve on the Advisory
     Committee to the Interagency Council (as established
     by House Bill 185). M. Mihok and B. Lohse will attend
     the first meeting in Harrisburg on January 4.
   The Executive Call on January 4 was rescheduled to
     January 5 from 9 am – 11 am.

January Steering Committee Meeting – M. Mihok
   M. Mihok, P. Druhan and S. Gauvry will meet on Monday,
     December 11 to discuss Steering Committee elections
     (including vacancies, Survey Monkey, etc.). Cheryl
     Oberholser has been appointed to complete Eleanor
     Pella’s term of service.
   The next Steering Committee Meeting will be held via
     phone on Thursday, January 25 from 10 am – 12 pm.

Mid-Atlantic Dairy Association Grant – M. Mihok
   A letter to Sharon Piano of the Mid-Atlantic Dairy
     Association has been prepared with a request that the
     $10,000 grant be used to support formative research on
     nutrition education among low-income middle school and
     high school students. This resulted from a meeting in
     which the Dairy Association expressed an interest in
     using technology to deliver nutrition education to
     students yet was unsure of the effectiveness of
     various methods. M. Mihok sent three documents,


                                                         64
     including this letter, the MOU and the work plan, to
     the Executive Committee for review. She would like to
     sign and send the letter on Monday upon committee
     approval.
    Allison Karpyn, chair of the Research Committee and
     Carolyn Gilles, chair of the Social Marketing
     Committee have agreed to join the workgroup. M.
     Bruening is keeping separate timesheets in order to
     delineate this work from her work with FSNE.
    M. Mihok has requested a meeting with B. Friesen and
     M. Bruening to clarify the role of the Steering
     Committee in this process. She asked the Executive
     Committee for input on how the Steering Committee
     could provide oversight to this project.
    The appropriateness of the work plan was discussed.
     Should the money be used for formative research or the
     actual delivery of nutrition education? Concern was
     expressed over the lack of research expertise in the
     leadership of the project. The merit of allowing a
     funder to shape the work was also discussed.
    M. Mihok will meet with M. Bruening to further discuss
     the work plan. She will also inquire as to whether
     Hunger Action should account for outside funds on a
     monthly or quarterly basis. The Executive Committee
     will be updated on the proceedings.

Strategic Planning Committee – M. Mihok
   Carolyn Gilles and Judy Dodd, co-chairs of the
     Strategic Planning Committee sent the following
     request to the Executive Committee:
        o We are currently working to complete part 2 of
          the Charge to our committee which is: "Review PA
          NEN's mission, goals, structure, and relationship
          to the Management Entity and the PA Department of
          Public Welfare (DPW)." Through review of survey
          summaries, conversations with potential
          facilitators, and other sources of information,
          we have become increasingly aware that there is
          lack of understanding and agreement about the
          Network's organizational structure. It is our
          position that it is not appropriate to proceed
          with the strategic planning process until the
          organizational structure and lines of authority
          and responsibility as they currently exist are
          clarified. We request that the Executive
          Committee take action to schedule a face-to-face


                                                         65
           meeting with responsible representatives from
           DPW, the Management Entity/Penn State
           University and the Steering Committee to settle
           issues on Network structure. Further, we
           recommend that this meeting be facilitated by a
           neutral party who will have access to federal
           guidance, applicable contracts and Network
           bylaws.
     Motion to accept the recommendation as stated was
      moved by S. Hopple and seconded by M. Friedman. P.
      Druhan moved to amend the motion with the statement
      that the neutral party is provisional. M. Friedman
      seconded the amended motion. Approval of the amended
      motion was unanimous. Motion passed.
     It was decided to pursue this motion in two steps:
         o  Step 1 – The attorneys for DPW and PSU will meet
           to discuss the contracts and clarify who the
           Network Director is. This should take place in
           December.
         o Step 2 – A face-to-face meeting will be held to
           clarify the role of the Steering Committee. This
           meeting should be held in the beginning of
           January. A facilitator will be identified; this
           person should possess negotiation skills and have
           a clear understanding of the issues (possibly an
           attorney). M. Mihok encouraged the Committee to
           think about possible facilitators and key players
           in the session.
     The Strategic Planning Committee will be encouraged to
      move forward with the February meeting. A budget
      proposal will be prepared next week to include cost of
      the facilitator, facility and travel. E. Zogby may be
      able to provide an extra $10,000 for Strategic
      Planning purposes.

ME Update – B. Lohse
   Angela Tzilkowski was hired as the new program manager
     of TRACKS.
   Mary Montminy was hired as the new staff assistant.
   The sub-awards have been finalized and distributed.
   The FY08 RFA for TRACKS projects is complete; it will be
     given to DPW today and posted on the TRACKS website on
     December 16.
   The final report is complete and includes qualitative
     data (quotes, pictures, testimonies, etc.),
     quantitative data and a one-page Executive Summary.


                                                          66
     Training for new projects will be held on January 18,
      2007.

PA NEN Update – S. Gauvry (see attached)
   The Committee was encouraged to review the reports
     depicting the work the Network staff has performed.
     They were also encouraged to begin thinking about the
     2008 Network Plan. How will the committees be
     involved?

Network Management Discussion
   At the request of B. Lohse, the Committee entered a
     closed session for a discussion of present and future
     management of the Network.


The next meeting is scheduled for January 5 from 9:00 –
11:00 am.
Minutes prepared by J. Masteller (December 7, 2006)



                    Executive Committee Meeting
               January 5, 2007    9:00 am – 11:00 am
                            814-865-9999

Members Present: M. Mihok, E. Gurgevich, P. Druhan (P.
Druhan also served as S. Hopple’s proxy), M. Friedman, E.
Zogby
Staff: S. Gauvry, B. Lohse
Minutes: J. Masteller

AGENDA
   Introductions and approval of the December 7th Minutes
   Advisory Committee Update
   Testimony for the Anti-Hunger Summit
   Mid-Atlantic Dairy Association Grant Update
   Strategic Planning Committee Update
   FY 2008 Planning Meeting
   Network Structure Meeting
   Representative to National ASNNA meeting
   PA NEN website
   Steering Committee Meeting Agenda
   ME Update
   PA NEN Update



                                                            67
Chairwoman M. Mihok called the meeting to order

Approval of Minutes – M. Mihok
   Motion to approve minutes from 12/7/06.    Approval of
     minutes was moved by P. Druhan and seconded by M.
     Friedman. Approval was unanimous.

Advisory Committee of Interagency Council – M. Mihok
   The first meeting of the Advisory Committee to the
     Interagency Council for Child Health, Nutrition and
     Physical Activity (as established by House Bill 185)
     was held on January 4. B. Lohse and M. Mihok
     attended. Jennifer Waltz, Executive Policy Specialist
     for the PA Department of Education facilitated.
   Participants were asked to provide input to and
     disseminate information about a plan to be given to
     the Secretary of Education in May. The PA NEN
     listserv was volunteered for communication purposes.

Testimony for the Anti-Hunger Summit – M. Mihok
   The Governor’s Interagency Council on Food and
     Nutrition is hosting an Anti-Hunger Summit on January
     18. The summit will include testimonies, meetings and
     roundtable discussions aimed at ending hunger in
     Pennsylvania. S. Gauvry was invited to give testimony
     on behalf of the Network. A draft of the testimony
     was sent to the committee for review; the final draft
     must be submitted prior to January 12.
   E. Zogby requested that Steve give accolades to the
     six Secretaries in the first paragraph and promote the
     Network in the second. S. Gauvry will revise the
     first two paragraphs and send it out for review.
   At the request of B. Lohse, the following portion of
     the conversation is transcribed from the recording of
     the call:
     BL: Steve, I’ve kind of debated about the idea of
     running this past Penn State’s Communications people;
     typically anytime we do something that’s
     communicative, we have to run it by the PR people.
     But I did a testimony about a year and a half ago and
     didn’t run it by and, because, in a sense, we’re just
     informing who we are; it’s not like we’re taking a
     stand on something. If you have until the 12th, if you
     change it very dramatically in terms of taking a stand
     on something, then it would be good. I mean, if you


                                                         68
    tell them we need it in 20 hours, they’ll do it. If
    you make a change then it has to go through Penn
    State’s PR people. If it remains pretty much
    informational then I don’t think it’s a problem.
    EZ: I don’t think it needs to go through Penn State.
    BL: Yeah.
    PD: Yeah, I don’t see that.
    SG: And to put you at ease a little more, I don’t plan
    to revise it any further except for what Ed just
    suggested – I certainly will implement that. But at
    this point, unless anybody else has any serious
    concerns, the draft you have is just about the final
    draft. Like I said, I’ll add Ed’s suggestion and that
    should do it.


Mid-Atlantic Dairy Association Grant – M. Mihok
   M. Mihok held a planning meeting with M. Bruening and
     B. Friesen on December 21. These minutes were
     distributed to the committee (see attached document).
   Allison Karpyn has agreed to work as moderator to
     design the focus group questions and analyze the
     results. The work group will meet upon the receipt of
     her proposed plan of work.
   B. Friesen sent a grant proposal to the Allen
     Foundation on December 29. Grant recipients will not
     be contacted until June. It is unclear at this stage
     whether this money will be given to the Network or
     PHAC.

Strategic Planning Committee – M. Mihok
   The Strategic Planning retreat is scheduled for
     February 14-16 at the Gilmary Diocesan Center in
     Pittsburgh. C. Gilles is creating a budget for the 15
     committee members as well as M. Mihok as ex-officio,
     the facilitator from North Carolina, and one staff
     person.
   The Strategic Planning Committee requested that one
     staff person attend to handle administrative issues.
     P. Druhan moved that Julie Masteller be that staff
     person and attend the retreat with expenses paid. M.
     Friedman seconded the motion. Approval was unanimous.

FY 2008 Planning Meeting – M. Mihok
   The Executive Committee will meet again on Monday,
     January 8 from 9:30 am – 12:00 pm to discuss the


                                                         69
     development of the 2008 Network plan. As of now, those
     planning to attend in person are E. Gurgevich, P.
     Druhan, E. Zogby, M. Mihok, B. Lohse, S. Gauvry, M.
     Bruening and J. Masteller. M. Friedman will
     participate via phone.
    S. Sherman requested that the Committee allow adequate
     opportunity for the Steering Committee and the Network
     to give input on the development of the plan. This
     input could be obtained via the listserv.
    M. Mihok encouraged everyone to bring Sandy’s e-mail,
     the Network bylaws and the 2007 plan to the meeting on
     Monday.

Network Structure Meeting – M. Mihok
   DPW, the ME and the Steering Committee will meet on
     January 23 at 1 pm in Harrisburg to discuss the
     Network structure and channels of communication.

Representation to the National ASNNA Meeting – M. Mihok
   B. Lohse requested that a nutritionist represent the
     Network at the ASNNA meeting in Colorado. She sent an
     invitation to the nutritionists on the Steering
     Committee; Joan Nachmani expressed interest in
     attending.
   As the agenda is primarily administrative, concern was
     expressed over the fact that S. Gauvry, the Network
     Promoter, was not going to attend. P. Druhan made a
     motion to search the budget for funds to send two
     people to the meeting, one being a nutritionist. M.
     Friedman seconded the motion. Approval was unanimous.
   M. Mihok will contact B. Friesen to review the budget.

PA NEN Website – M. Mihok
   Portions of the PA NEN website are password protected
     for members; concerns have been raised as to the user-
     friendliness of this aspect of the site. M. Mihok
     will send an explanatory document from M. Bruening to
     the Committee for review.
   On January 4, in response to a listserv announcement
     on the PA NEN Nutrition Education Database, B. Lohse
     raised a concern about the portions of the Network
     site that are hosted on PHAC’s URL. J. Masteller sent
     an explanation to B. Lohse. This will be forwarded to
     the Committee.

Steering Committee Agenda – M. Mihok


                                                          70
     FY 2008 Plan and Development
     January 23 Meeting Report (Network Structure and
      Channels of Communication)
     Strategic Planning Update
     Information on 2007 Network Elections
     Mid-Atlantic Dairy Association Grant
     Committee Reports
     ME and PA NEN Updates

ME Update – B. Lohse
   The FY08 RFA for TRACKS projects has been posted on the
     TRACKS website; announcements were sent over various
     listservs. The ME staff is setting up proposal
     conferences and answering questions.
   Training for new projects will be held on January 18,
     2007 from 10 am – 4 pm.
   The annual report has been sent out; it includes
     qualitative data (quotes, pictures, testimonies,
     etc.), quantitative data and a one-page Executive
     Summary.
   Angela Tzilkowski has officially taken over as the new
     program manager of TRACKS.
   Interviews for the assistant program manager are being
     conducted.
   The Network should send a letter of intent to submit a
     project proposal to the TRACKS office by January 12.

PA NEN Update – S. Gauvry (see attached)
   S. Gauvry sent the PA NEN quarterly report to the
     committee for review. He requested further input from
     the Committee on staff activities in the future.
   Allison Karpyn resigned as Research Committee Chair
     effective January 1. An election is currently taking
     place with Sandy Sherman as the candidate (an
     opportunity for a write-in candidate also exists).

The next meeting is scheduled for February 1 from 9:00 –
11:00 am.
Minutes prepared by J. Masteller (January 5, 2007)



                    Executive Committee Meeting
               February 1, 2007   9:00 am – 11:00 am
                            814-865-9999



                                                           71
Members Present: M. Mihok, E. Gurgevich, P. Druhan S.
Hopple, M. Friedman, K. Virostek, E. Zogby
Staff: S. Gauvry
Minutes: J. Masteller

AGENDA




                                                        72
    Introductions and approval of the January 5th Minutes
    Gilmary Retreat Center Contract
    Pantry-based work with Digital Photo Receivers
    FY 2008 Plan of Work Timetable
    Strategic Planning Update
    Steering Committee Motion on Plan Amendments
    Mid-Atlantic Dairy Association Grant Update

Chairwoman M. Mihok called the meeting to order

Approval of Minutes – M. Mihok
   Motion to approve minutes from 1/5/07.    Approval of
     minutes was moved by K. Virostek and seconded by S.
     Hopple. Approval was unanimous.

Gilmary Retreat Center Contract – M. Mihok
   B. Friesen sent an e-mail to the Executive Committee
     on January 31 detailing his hesitation to sign the
     Gilmary contract for the Strategic Planning retreat on
     February 14-16. B. Lohse requested that Hunger Action
     be the responsible party on the contract; however,
     Hunger Action does not have enough money in its
     Strategic Planning budget line to cover all of the
     expenses. An amendment was to be sent to DPW and FNS
     to request the additional funding needed. Receipt of
     the amendment by DPW has yet been confirmed.
   E. Zogby stated that DPW did receive the amendments
     from the ME this morning. The document included the
     additional funding for Strategic Planning as well as
     the amendments for other TRACKS projects.
   Motion: The contract with Gilmary Retreat Center
     should be signed by Hunger Action and sent out as soon
     as possible. Motion moved by K. Virostek and seconded
     by P. Druhan. Motion passed.

Pantry-based Work with Digital Photo Receivers (DPRs)– M.
Mihok
   The Harrisburg office sent an amendment to the ME in
     October requesting approval to provide nutrition
     education in pantries using digital photo receivers.
     Hunger Action reworked the budget to include a line
     item for this work, negating the need to request
     additional funding. As a result, B. Lohse stated that
     an amendment was not necessary. She further explained
     that this work could only be done under her


                                                             73
     supervision, with costs processed through the ME’s PA
     NEN budget (rather than Hunger Action’s). B. Friesen
     would prefer to process costs through Hunger Action’s
     budget without B. Lohse’s direct supervision. He
     requested that the Executive Committee decide if it
     would like staff to be involved in this work and if
     so, to request that DPW review the ME’s decision.
    Discussion centered on the question of whether the DPR
     work should be an initiative carried out by the
     Harrisburg branch of the Network or remain solely a
     component of the State College office’s work.
    Motion: The Executive Committee supports doing
     additional work on digital photo receivers in areas
     that don’t conflict with the ongoing research of Dr.
     Lohse and refers funding issues to E. Zogby. Motion
     moved by P. Druhan and seconded by S. Hopple. Motion
     passed.
    E. Zogby will contact B. Lohse to determine the impact
     of further use of DPRs on her research and iron out
     the funding issues.

FY 2008 Plan of Work Timetable – M. Mihok
   The RFP conference with the ME will be held on March
     13; this will be via phone and web. All Network FY
     2008 plan documents are due to the ME by March 6. The
     Executive Committee will meet on March 1 to finalize
     details of the FY 2008 plan. A decision as to whether
     staff will participate in the March 1 meeting will be
     made after the Strategic Planning retreat.

Strategic Planning Update – M. Mihok
   M. Mihok, C. Gilles and J. Dodd have been in
     communication with Joyce Counihan, the facilitator for
     the Strategic Planning Retreat. She will send a list
     of ground rules to participants prior to the Strategic
     Planning Committee call on February 9.

Steering Committee Motion on Plan Amendments – M. Mihok
   The Steering Committee made the following motion on
     January 25: The Network will develop a policy by the
     end of February 2007 that includes clear criteria for
     items in an amendment and requires that all amendments
     be submitted to FNS by the end of the first quarter of
     the fiscal year.
   A question was raised about the Network’s ability to
     develop policies relating to TRACKS. S. Gauvry


                                                         74
      explained that Article III, Section 1 of the bylaws
      states:
         a. The Steering Committee serves as governing body
            for the NEN and, through appropriate committees,
            advises the PA NEP (TRACKS) Management Entity, DPW,
            and FNS on programs, policies, and activities
            within the bounds of the NEN Mission.
         b. The Steering Committee provides input on the NEP
            (TRACKS) project proposal review process and gives
            general guidance to the NEN Coordinator and NEP
            (TRACKS) Manager.
     E. Zogby suggested the Committee make a recommendation
      to DPW who will then follow through with Penn State
      and the ME. The Committee will do so following the
      March 1 planning meeting.
     Motion: The Executive Committee tables the issue of
      clear criteria and time frame for plan amendments
      until the March 1 meeting when they are able to
      discuss what occurred during the Strategic Planning
      retreat. Motion moved by S. Hopple and seconded by M.
      Friedman. Motion passed.

Mid-Atlantic Dairy Association Grant Update – M. Mihok
   A draft of the MOU with the Food Trust and Allison
     Karpyn is currently being reviewed.


The face-to-face Executive Committee planning meeting will
be held at the Hunger Action office in Harrisburg on March
1; it will begin at 9:30 am.

The next Executive Call is scheduled for April 5 from 9:00
am – 11:00 am.
Minutes prepared by J. Masteller (February 1, 2007)



                      Executive Committee Meeting
                             March 29, 2007

Members Present: M. Mihok, E. Gurgevich, P. Druhan, M.
Friedman, K. Virostek
Staff: S. Gauvry, J. Masteller

Business Items discussed during the Strategic Planning
Retreat:
   2008 ASNNA Meeting
   Bylaws Committee


                                                            75
2008 ASNNA Meeting
   The Executive Committee agreed by consensus that the
     Network should host the 2008 Association of State
     Nutrition Network Administers (ASNNA) meeting. The
     meeting will be held in Philadelphia in February,
     2008. J. Masteller and the Conference Committee will
     work to find a suitable venue.

Bylaws Committee
The Steering Committee will approve the appointment of a
bylaws committee to review/revise the current bylaws per
strategic planning. C. Javor, J. Dodd, C. Gilles, M. Mihok
and M. Melnychuk have volunteered; further volunteers will
be solicited from the Steering Committee.


                Executive Committee Meeting
            April 24, 2007   9:30 am – 12:00 pm

Members Present: M. Mihok, E. Gurgevich, P. Druhan, S.
Hopple, M. Friedman, K. Virostek, E. Zogby
Staff: S. Gauvry, B. Lohse, M. Bruening, J. Masteller, B.
Friesen

AGENDA
   Approval of Minutes
   ME Update
   FY 2008 Plan and
     Network Management
   Discussion with Berry
     Friesen
   Update on Mid-Atlantic
     Dairy Project
   Highmark Meeting
   Amendment Policy
   ASNNA Meeting Update
   Issues for May 14
     Steering Committee
     Meeting




                                                        76
Chairwoman M. Mihok called the meeting to order

Approval of Minutes – M. Mihok
   Motion to approve minutes from 3/1/07.    M. Mihok
                         rd
     requested that the 3 bullet under Plan Amendments be
     changed to read March 27-29 (instead of 27-28).
     Approval of minutes was moved by P. Druhan and
     seconded by M. Friedman. Approval was unanimous.
   Motion to approve minutes from 3/29/07. Approval of
     minutes was moved by S. Hopple and seconded by P.
     Druhan. Approval was unanimous.

ME Update – B. Lohse
   The FY 2008 State Plan was submitted to PSU’s Office
     of Special Projects last week; it will be forwarded to
     the Office of Grants and Contracts in a few weeks.
     The total budget falls between $16.3 and $16.8 million
     with cost share of $17.3 million. There are 17
     projects. A copy of the introduction to the plan, the
     goals, budget, state map and chart distribution of
     Tracks will be provided to the Steering Committee on
     May 14.
   The ME’s office lease will be up on September 30; the
     staff will move to another university-owned office
     building in State College.
   Personnel changes due to family/personal issues:
     Angela Tzilkowski, program manager, has resigned
     effective April 26; she has agreed to consult for
     Tracks concerning quality assurance programs. Tomi
     Kurzinger, the assistant program manager, will also
     leave effective April 30. Melanie Fisher will serve
     as interim program manager until the position is
     filled.
   B. Lohse, working with S. Sword, R. Cooper and R.
     Rifkin, recently received an IRB to deliver the Herbal
     Digital Photo Receiver lesson in WIC clinics. Testing
     of the lesson will occur in four sites – two in
     Philadelphia, one in Bloomsburg and one in Somerset –
     and will run for two months.
   Dietary data from a project with low-income adults
     enrolled in fruit and vegetable classes is being
     analyzed. 24 hour recalls were performed to see if
     they followed through on intentions to perform certain
     behaviors related to fruits and vegetables. E.



                                                         77
     Gurgevich explained that EFNEP also has dietary data
     on thousands of low-income participants.
    B. Lohse is developing eating competence materials to
     be added to the Eating Competence Track; she is funded
     by an outside grant to develop and revise materials.
    The annual conference now has 172 registrants. B.
     Lohse and J. Masteller have been working with Ellyn
     Satter to prepare for her training.
    Effective June 1, Ann Crouter will replace Fred
     Vondracek, interim dean, as dean of the College of
     Health and Human Development. Gordon Jensen will
     become the new Sciences Department chair effective
     July 1; B. Lohse will report directly to him.

FY 2008 Plan and Network Management – M. Mihok
   The Network plan has been accepted by the ME and the
     PA NEN is now considered an independent project (per
     Goal 2 in the State Plan).
   M. Mihok (or current Steering Committee chair) is
     listed as the Project Director and B. Friesen is
     listed as the individual authorized to legally bind
     the organization. As such, the ME requested written
     verification that PHAC is legally responsible for the
     Network (while the Steering Committee has oversight
     responsibilities). The contract with PHAC should also
     be addressed shortly.

Discussion with Berry Friesen (in relation to Network
Management) – B. Friesen
   Under the current arrangement, PHAC is under contract
     with PSU to perform certain Network functions,
     including hiring and supervision of staff. The staff
     is accountable to B. Friesen who is accountable to B.
     Lohse.
   Under the new arrangement, the Steering Committee has
     oversight of the work. As such, the Network should be
     in charge of hiring staff and staff should be
     accountable to the Network. However, as PHAC will be
     the fiscal agent, PHAC’s board will expect B. Friesen
     to continue to have a management role in order to
     protect PHAC’s interests against potential liability.
     Clear organizational structures and communication
     channels will need to be established.
   One suggestion included the creation of a Monitoring
     Committee to direct the major activities of the



                                                         78
     Network, not necessarily the day to day activities of
     staff.
    B. Friesen also advised the Network to be ready to
     take action on the new Farm Bill (for example, PHAC is
     advocating a fruit and vegetable incentive within the
     Food Stamp Program).

Mid-Atlantic Dairy Project – M. Bruening
    The Network contracted with A. Karpyn to conduct focus
      groups with youth to determine what nutrition
      education initiatives would interest them. One urban
      school and one rural school were chosen in both Erie
      and Berks counties. Erie is complete; they are
      currently working to find a rural school in Berks. A
      report on the findings will be prepared.
    Meg Bruening has decided to pursue graduate work at
      the University of Minnesota starting in September
      2007. Her last day with the Network will be in
      August.

Highmark Meeting – M. Mihok
   M. Mihok and B. Friesen met with Harrisburg
     representatives of Highmark to discuss Highmark
     Healthy Five, a 5 year program that includes $100
     million in grants to promote healthy behaviors in
     youth ages 6-18. They are looking for evidence-based
     programs and are not interested in funding staff
     positions.
   M. Mihok has been in contact with Joyce Counihan and
     Michelle Lombardo who suggested pursuing a small
     train-the-trainer type pilot (possibly using the
     Oregon Wise Guys program).

Plan Amendment Policy – M. Mihok
   B. Lohse submitted an amendment policy draft to E.
     Zogby on February 21 with the purpose of defining the
     process used by the ME to submit amendments to the
     Plan. This document suggests that the ME will submit
     a plan amendment on January 15 with projects
     indicating their desire to submit an amendment by
     October 30. If necessary, a second amendment may be
     submitted no later than June 1.
   The Executive Committee proposes a quarterly amendment
     schedule. The projects could submit amendments on a
     regular basis with the understanding that the ME will
     submit these amendments on a set quarterly basis.


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     Amendments should be formatted in a consistent manner;
     an online worksheet (similar to the online RFA
     materials) could be made available. DPW should be
     involved in all aspects of this process.
    The Executive Committee will send the amendment policy
     along with their proposal/comments to the Tracks
     Committee for review. The document with comments will
     then be sent to the ME for further review and
     revision.

ASNNA Meeting Update– M. Mihok
   The PA NEN has been chosen to host the next annual
     meeting of ASNNA in Philadelphia. The tentative dates
     are February 20-21, 2008. J. Masteller and the
     Conference Committee will work to find a suitable
     venue once the dates are confirmed.

Issues for the May 14 Steering Committee Meeting – M. Mihok
   Elections
       o The Steering Committee election will be open
          until April 30 at 6 pm. Winners will be decided
          by simple majority.
       o The Executive Committee election will occur
          during the meeting on May 14. A ballot should be
          prepared with additional nominations taken from
          the floor. Three positions need to be filled.
          Nominees must have served on the Steering
          Committee for 2 years to be eligible; this
          includes those with terms ending in 2009 as well
          as C. Gilles and K. Virostek. P. Druhan will
          contact the eligible nominees and prepare the
          ballot.
   Strategic Planning Recommendations
       o The Strategic Planning Report should be finalized
          by April 30. The Strategic Planning Committee
          will meet on May 8 to review the report; the
          Executive Committee may review this during their
          May 3 call.
       o The report and recommendations should be sent to
          the Steering Committee following the Strategic
          Planning Committee Call on May 8. A vote to move
          forward on the basis of the document will be
          taken during the Steering Committee meeting.
   Committee Reports
       o M. Mihok will contact committee chairs to remind
          them to submit a report to S. Gauvry prior to the


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           May 14 meeting. Face-to-face committee meetings
           may also be held before breakfast on Tuesday, May
           15 (or following the conference).
     ME Update
     Network Report
         o Website updates (Mapping, Forums, etc)
         o SNAP
         o Other activities
     Mid-Atlantic Dairy Council Update (with Allison
      Karpyn)
     FY 2008 Plan
         o Informative Session
         o Role of PHAC
     ASNNA Meeting
         o Description of ASNNA
         o Highlights of 2007 meeting
         o 2008 meeting in Philadelphia
     Legislative Update

Additional Updates
   The Network now has 540 members. A new online
     membership form has been posted; this form includes a
     question asking if the applicant serves the low-income
     audience.
   B. Friesen and S. Gauvry will meet with the ME staff
     in State College on May 9 to discuss the School
     Breakfast Initiative; P. Druhan will participate via
     phone.


The next Executive Committee Call will be held on May 3
from 9 – 11 am.
Minutes prepared by J. Masteller (April 25, 2007)

                     Executive Committee Meeting
                  May 3, 2007   9:00 am – 11:00 am

Members Present: M. Mihok, E. Gurgevich, P. Druhan, S.
Hopple, M. Friedman, E. Zogby
Staff: S. Gauvry, B. Lohse, J. Masteller, B. Friesen

AGENDA
   Approval of Minutes                            Recommendations on
   Update on Plans for                             Amendment Policy
     May 14 Steering                               ME Update
     Committee Agenda                              PA NEN Staffing


                                                                         81
   Other Business




                     82
Chairwoman M. Mihok called the meeting to order

Dates for Upcoming Executive Committee Meetings
   S. Gauvry sent out a list of dates for future
     Executive Committee Meetings. The call listed for
     November 5 should be changed to November 1. The July
     5 call may be changed due to the proximity to the July
     4 holiday.

Approval of Minutes – M. Mihok
   Motion to approve minutes from 4/24/07.    On page 3,
     under Highmark Meeting, Michelle’s last name is
     Lombardo. Approval of minutes was moved by P. Druhan
     and seconded by M. Friedman. Approval was unanimous.

Update on Plans for the May 14 Steering Committee Meeting –
M. Mihok
   Steering Committee Election Results
       o Jorja Barton, Karen Virostek, Rayna Cooper, Mark
          Melnychuk, Cheryl Oberholser and Carolyn Gilles
          were elected as new members.
       o As a result of sending announcements over the
          listserv (instead of directly through
          SurveyMonkey), not all of the e-mail addresses of
          voters were obtained. However, their votes and
          IP addresses were recorded. One hundred votes
          were received, including three via paper ballot.
   Executive Committee Election
       o Any member who has served on the Steering
          Committee for two years (not necessarily the
          preceding two years) is eligible for nomination.
   Strategic Planning Report
       o The report has not yet been received. The
          Strategic Planning Committee will review the
          report during their call on May 8. A
          presentation should be prepared for the Steering
          Committee meeting.
   Action on FY08 Agreement with Hunger Action
       o This should be placed under the FY 08 Plan agenda
          item and should be presented for ratification of
          what the Executive Committee decided. A written
          document for voting purposes should be prepared;
          the work plan and the Hunger Action agreement
          should be part of the same motion.



                                                         83
Executive Committee Recommendations on Amendment Policy
   M. Mihok prepared a draft of the recommendations for
     review. These recommendations will be sent to the
     Tracks Committee which will in turn send them to the
     ME. P. Morse will prepare a draft procedure based on
     these recommendations. This draft will be reviewed
     and finalized by E. Zogby and B. Lohse.

ME Update – B. Lohse
   Announcements for the positions of program manager and
     assistant program manager have been posted on various
     websites and listservs (including the SNE listserv).
     B. Lohse will send notify the Executive Committee when
     applications have been received. The Executive
     Committee will then designate someone from the Network
     and the Tracks Committee to help with the interview
     process.
   B. Lohse attended the Federation of American Societies
     for Experimental Biology (FASEB) meeting; among the
     sessions were a session on childhood obesity and a
     session on nutrition education in grocery stores (led
     by Joel Gittlesohn of Johns Hopkins University). DPW
     issued a document listing those grocery stores that
     average at least $50,000 per month in EBTs.

PA NEN Staffing – M. Mihok
   Closed session

Annual Conference – M. Mihok
   Both M. Mihok and P. Druhan will give the welcome on
     behalf of the Network during the annual conference.


The next Executive Committee Call will be held on June 7
from 9 – 11 am.
Minutes prepared by J. Masteller (May 3, 2007)


                     Executive Committee Meeting
                  May 15, 2007   7:30 am – 8:00 am

Members Present: M. Mihok, P. Druhan, S. Hopple, Carol
Sadowski
Not-present (excused): Karen Virostek, Carolyn Gilles, Ed
Zogby, Barbara Lohse
Staff: S. Gauvry



                                                           84
AGENDA




         85
     Election of Chair-Elect
     New Business

Chair Pat Druhan called the meeting to order.

Election of Chair-Elect
   Sandy Hopple was nominated and elected into the
   position of Chair-Elect to fill the seat when it is
   vacated.

Implementing Agency Interviews
   Discussion concerning the Implementing Agency
    interviews to fill the Program Manager and Assistant
    Program Manager positions ensued. Concern was
    expressed that the PA NEN had no input into the hiring
    of the assistant program manager.
   A letter will be drafted that will go to Barbara asking
    her to include one or more PA NEN Steering Committee
    members in the interviews.

e-Tracks
   Discussion ensued regarding Barbara’s May 14th mention
   of the e-TRACKS   Advisory Group that she had put in the
   State Plan. This group would exist    outside the network
   (i.e. ―go beyond‖) the PANEN.
     The following motion was approved:

    A letter will be drafted and sent to DPW expressing
 concern that the e-TRACKS   Advisory Group creates a
 duplication of what already exists with the     Network
 and that the development of the e-TRACKS Group has the
    appearance that another network is being created.

Strategic Direction Charge
   A charge to the reformulated Strategic Direction
     committee will be drafted by Mary Ann, Carolyn Gilles
     and Judy Dodd and sent to the Executive Committee for
     review.

Solicitations for new committee members
   A new invitation for members to join committees
     including the newly formed Bylaws Committee will be
     sent by Steve via the listserv.


Interagency Council


                                                           86
    There has not been any word to Mary Ann concerning
     meetings or other function of the Governor’s
     Interagency Council. Mary Ann will send an email to
     the staff person in charge of this to find out what
     the status of the committee is.

Contract with Hunger Action
   Members of the Executive Committee will work with
     Berry Friesen of the Pennsylvania Hunger Action Center
     to draft a contract that will be formally sent to
     Steering Committee members by mid-August for a vote
     ending September 1st.

Social Marketing as a Network Function
 The role of the Social Marketing committee was discussed.
  Considered was the idea that the PA NEN is itself a
  social marketing tool and that all network activities
  support social marketing in a broad sense. The sub-
  committee, however, has traditionally been given the
  function of devising a campaign.   In this role it
  becomes passive at it waits for input from the PA NEN
  staff and the research committee. It may be that
  combining research and social marketing would be more
  effective and efficient if the focus is a campaign. In
  any event, we need to devise a charge to the committee,
  perhaps around the task of discovering what other
  messages are being promoted to our audience, which would
  help to re-launch and energize this committee.

By-laws committee
 Much work will need to be done to bring our by-laws up-
   to-date. Immediate work can focus on terminology, but we
   also need to consider term lengths and any changes that
   arise due to contractual changes.
 We will also look at the question of staff from the
   implementing agency being given voting positions on the
   Steering committee. Related to this there was some
   general concern expressed about having uninvited staff
   members on calls of the Executive Committee. It was
   suggested that anyone ―sitting-in‖ on a call had to have
   approval.
 Sandy suggested that an electronic copy of the by-laws be
   circulated. Pat suggested we could all read through and
   make some initial changes for consideration.




                                                           87
 The next Executive Committee Call will be held on June 7
 from 9 – 11 am.
      Minutes prepared by Steven A. Gauvry, May 16th, 2007

                     Executive Committee Meeting
                             June 7, 2007
                             9:00 – 11:00

Members Present: Pat Druhan, Mary Ann Mihok, Sandy Hopple,
Carol Sadowski, Carolyn Gilles, Ed Zogby
Not Present (excused): Barbara Lohse, Karen Virostek
Staff Present: Steven Gauvry

AGENDA
   Approval of minutes
   New Business

Vice Chair Sandy Hopple called the meeting to order in Pat
Druhan’s initial absence.

ACTION ITEMS

     * Carol Sadowski made a motion to have the May 3rd
      minutes approved. Carolyn Gilles seconded the motion.
      The motion carried.
     * Carolyn Gilles made a motion to approve the May 15th
      minutes. Carol Sadowski seconded. The motion
      carried.

Executive Committee
   Pat clarified the difference between e-TRACKS and i-
     TRACKS.
   e-TRACKS was discussed and concerns were again
     expressed that the e-TRACKS could be used by the IA to
     replace a primary function of the PA NEN. Ed Zogby is
     scheduled to meet with Barbara the week of June 11th to
     discuss the State Plan; e-TRACKS will be part of that
     discussion.
   Executive members agreed to the July 17th date and time
     for the Steering Committee call.
   The Steering Committee October Face-to-Face meeting
     date will be decided upon once word is received from
     the IA when the TRACKS trainings will be scheduled.
     The best scenario seems to be to dovetail the TRACKS
     trainings in October with the Face-to-Face meeting the
     week prior to the Cooperative Extension Annual


                                                             88
      Statewide Conference that is scheduled to be October
      17th and 18th.
     The interview process for the IA Program Manager was
      discussed. The committee feels strongly that there
      should be Executive Committee input as part of the
      process. No one is certain as to where the IA is with
      this process. Pat Druhan will write Barbara about
      this issue.
     Pat Druhan questioned whether or not Executive
      Committee members would be stretched thin by
      participating in the interview process for the IA and
      the hiring of PA NEN staff. The general consensus
      seemed to be that much of this could be done via phone
      conference and that it would not overburden members of
      the committee.

Steering Committee
   IA staff that wish to be on the Steering Committee
     want to have voting privileges. Before a decision can
     be made about that, the Steering Committee/ME
     relationship needs to be clarified.
   Sandy Hopple made the point that, with the PANEN
     approving the PA Tracks plan, Implementing Agency
     staff would have a conflict of interest because they
     would be voting on their own salaries and duties.
   The issue will be addressed in the re-vamp PA NEN
     Bylaws and it will be part of the charge to the Bylaws
     Committee to examine the issue of voting as it relates
     to the contractual status that defines the
     relationship between the various entities.

Strategic Direction Committee
   The committee will work with the Bylaws Committee to
     develop a PA NEN Mission Statement
   The committee will work to develop a Strategic Plan.
   Committee calls will be scheduled ASAP.

TRACKS Committee
   The amendment policy was discussed. Pat Morse is
     preparing a draft that will include 3 possible
     opportunities to send in requests for amendments. Ed
     Zogby said that if we want more than three
     opportunities, we should ask for it. There was a
     general sense that at least four would be better.
   There was discussion about the role of the committee
     and its relationship to the IA. Of particular concern


                                                           89
    was the sense that committees needed to feel more
    empowered in their relations with the Implementing
    Agency. Also, there was an issue arising from
    protocol for decision-making. It was expressed by Pat
    Druhan and generally agreed that subcommittees should
    interact directly with IA staff to arrive at a final
    work product subject to approval as opposed to seeking
    Executive approval during the process, or
    communicating to the IA through the Executive.

Research/Social marketing Committee
   There was discussion regarding the idea of combining
     the two committees.
   Some discussion ensued regarding why the two
     committees have in essence ―shut down‖.
   Mary Ann suggested that in place of a Research
     Committee we might have an Evaluation Committee since
     the Network should be more involved in evaluation than
     in formative research.
   Pat Druhan suggested that we ask all committees at
     their next meeting to perform an assessment of how
     they see their roles and duties and to define their
     expectations. Executive Committee members agreed with
     that idea.
   Carolyn Gilles will convene a meeting with the Social
     marketing Committee to get their input.


Outreach Committee
   Discussed was the Interagency Council that was formed.
     Mary Ann has not been receiving correspondence
     regarding the council since the first invitation to
     attend. Mary Ann wrote to Barbara asking if Barbara
     has received any correspondence. Both Mary Ann and
     Pat will follow up.
   USDA has charged FSNE Social Marketing with the
     responsibility to get feedback from its customers. In
     this view, social marketing requires customer input
     and since the network is a social marketing tool,
     customers should be part of the network. In keeping
     with this directive, the PA NEN Outreach Committee
     should examine successful ways to bring FS recipients
     into the ranks as PA NEN members. In addition, there
     should be FS recipient representation on the Steering
     Committees.



                                                         90
Conferencing Committee
   The 2008 ASNNA Winter Meeting will be hosted buy the
     PA NEN in Philadelphia on February 20th and 21st. A
     tour of a local project will occur for interested
     ASNNA and Steering Committee members on February 19th.
     Steering Committee members are invited to the meetings
     on February 20th and 21st.

Bylaws Committee
   The committee will schedule meetings so that it can
     prepare Bylaws to the Steering Committee in time for
     the October Face-to-Face meeting. (Wasn’t this
     schedule for the Strategic Direction Committee as
     well?)

Personnel Committee
   It would be helpful to have a Personnel Committee.
     They would serve in the hiring process but also serve
     as a place for PA NEN staff to go to regarding issues
     that could not be brought to the Executive Committee.
   Sandy Hopple and Carol Sadowski volunteered for the
     committee.

PA NEN Report
   Mary Ann Mihok asked for some details regarding the
     Mid-Atlantic Dairy Project. Meg Bruening will prepare
     an update for the committee to review.
   The school breakfast initiative was discussed.

Replacing Meg Bruening
   There was agreement that, under current time
     constraints, the position should be advertised now to
     start the process prior to the creation of the
     Personnel Committee.
   It can be advertised through the PA Dietetic
     Association listserv, the PA NEN listserv, and others.
   Resumes will likely go to Berry and then to the
     Executive Committee.
   Pat Druhan will speak to Berry about beginning the
     process.


Next Meeting Date
   The July 5th Executive Call has been moved to July 12th
     at 8:30.



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Minutes prepared by Steven A. Gauvry, June 7, 2007




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