Oracle Approvals Management

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					MD.050 APPLICATION FUNCTIONAL OVERVIEW
New Features in Oracle Financials 11i.10 Summary




Author:          Marian Crkon
Creation Date:   July 12, 2005
Last Updated:    March 7, 2011
Version:         1.0
            Contents


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                                 Background .............................................................................................................................. 1

                                 General Ledger in Financials Family Pack F ....................................................................... 2
                                       User Interface Enhancements in Major Transaction Windows ................................. 2
                                       General Ledger Standard Reports Integration with XML Publisher ........................ 2
                                 Assets in Financials Family Pack F ....................................................................................... 3
                                       New Assets Features ....................................................................................................... 3
                                 Cash Management in Financials Family Pack F.................................................................. 4
                                       New Cash Management Features .................................................................................. 4
                                 Payables in Financials Family Pack F ................................................................................... 5
                                       New Payables Features ................................................................................................... 5
                                 Receivables in Financials Family Pack F .............................................................................. 8
                                       New Receivables Features .............................................................................................. 8
                                       User Interface Enhancements ......................................................................................... 9
                                 Internet Expenses Mini-pack 11i.OIE.H ............................................................................. 10
                                       New iExpenses Features ............................................................................................... 10
                                       Internet Expenses Changed Features .......................................................................... 11
                                       Changed iExpenses User Interfaces ............................................................................ 12
                                 Project Costing in Oracle Projects Family Pack M ............................................................ 14
                                       New Project Costing Features ...................................................................................... 14
                                       Changed Project Costing Forms and Windows ......................................................... 14
                                       Changed Project Costing Workflows .......................................................................... 15
                                       Changed Project Costing Programs............................................................................. 16
                                 Project Billing in Oracle Projects Family Pack M .............................................................. 18
                                       New Project Billing Features ........................................................................................ 18
                                       New and Changed Project Billing Forms and Windows .......................................... 19
                                       Changed Project Billing Reports .................................................................................. 20
                                       Changed Projects Public APIs ...................................................................................... 21
                                       Changed Project Billing Programs............................................................................... 21




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Background
The purpose of this document is to provide a consolidated list of new features, functional pre-requisites, and
configuration steps delivered with the Oracle Applications 11.5.10 (Financials Family Pack F and Oracle Projects Family
Pack M) as they relate to the existing or Oracle Applications.

The goal was to highlight new features and functionality, which either impacts your existing Oracle Applications, or
will be delivered under the future Oracle implementation projects. It was the intent of this document to include all
features available in the above Family Packs, but focus on the main functionality changes. Likewise, it was not the
intent of this document to outline the patch application instructions and list of required patches, but rather focus on
the functional impact of the upgrade.

Following are the applications impacted by the Financials Family Pack F, and Projects Family Pack M:

        General Ledger

        Payables

        Internet Expenses

        Assets

        Receivables

        Time and Labor

        Project Costing

        Project Billing




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General Ledger in Financials Family Pack F
User Interface Enhancements in Major Transaction Windows
Oracle General Ledger improved the Enter Journals workbench and its related windows to streamline transaction
entry and management. These windows are now larger, display more information, have enhanced functionality, and
are more intuitive. Some windows were consolidated so users can review and manage transactions using fewer
windows.

Window                          Description

Enter Journals                                The size of the window has increased.
                                              The More Actions button and the More Actions window that it invoked
                                               have been removed. The Post, Reverse Batch, Tax Journal, Approve
                                               Batch, and Change Period buttons that were in the More Actions window
                                               have been moved to the Enter Journals window.
                                              Some of the access keys for the buttons have changed.

Journal Entry Inquiry window                  The size of the window has increased.
                                              Some of the access keys for the buttons have changed.

Journals window                               The size of the window has increased. You can now view more journal
                                               lines and more columns of information at one time.
                                              The More Details window has been removed. The information that was
                                               in the More Details window now appears in the Journals window.
                                              The More Actions button and the More Actions window that it invoked
                                               have been removed. The Post, Reverse Journal, Tax Journal, Approve
                                               Batch, and Change Period buttons that were in the More Actions window
                                               have been moved to the Journals window.
                                              The Check Funds, Reserve Funds, and View Results buttons have been
                                               added to the Journals window.
                                              The Drilldown (renamed Line Drilldown) and T-Accounts options that
                                               were accessed via the Tools menu can now also be accessed using the
                                               new Line Drilldown and T-Accounts buttons in the Journals window.
                                              Some of the access keys for the buttons have changed.
                                              The valid values for the Balance Type field were A, B, or E. The valid
                                               values are now Actual, Budget, and Encumbrance.

Batch window                                  The size of the window has increased.
                                              The More Actions button and the More Actions window that it invoked
                                               have been removed. The Post, Reverse Batch, Tax Batch, Approve
                                               Batch, and Change Period buttons that were in the More Actions window
                                               have been moved to the Batch window.
                                              Some of the access keys for the buttons have changed.




General Ledger Standard Reports Integration with XML Publisher
Oracle General Ledger’s Account Analysis - (132 Char), Journals - General (132 Char), and Trial Balance - Detail
standard reports are now integrated with XML Publisher. Using XML Publisher allows you to leverage the formatting
features of a word processing application to design the layout of your report. You can personalize your report by
changing fonts, adding images, inserting headers and footers, creating borders, changing column widths, and re-
ordering, adding, and deleting columns. This enables you to create professional-quality reports directly from the
general ledger, which ensures the integrity and auditability of the information.
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Assets in Financials Family Pack F
New Assets Features

Asset Workbench Form
The Asset Workbench form has been modified to allow a group asset to be disabled or enabled. The Disable check
box has been added to the Books window in the Asset Workbench. A disabled group will not depreciate and you
cannot perform transactions affecting the group asset.

Book Controls Form
The Book Controls form has been modified to define a new option called Allow CIP Members in Group Assets. When
this option is not checked, the application does not allow you to add CIP assets to group assets for the entire book.

Asset Inquiry
The Asset Inquiry feature has been enhanced with Advanced Search capability and additional search parameters. You
can also view attachments to assets, such as documents, images, and video and audio clips.

Mass Copy Enhancements
The mass copy feature is now able to copy transactions even if the corporate and tax books have different fiscal year
calendars.




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Cash Management in Financials Family Pack F
New Cash Management Features

Batches Available for Reconciliation Report
A new report, Batches Available for Reconciliation Report, has been created. This report must be run to view batches
available for reconciliation. Batches available for reconciliation are no longer included in the Transactions Available for
Reconciliation Report.


Cash Forecasting Temporary Labor and Fixed Price Services
This feature enhances cash forecasting by adding new functionality to the Purchase Orders and Purchase Requisitions
source types. Cash Forecasting's new functionality will support the forecasting of three additional purchase line types:
Fixed Price Services, Rate Based Temporary Labor, and Fixed Price Temporary Labor.


Cash Forecasting by Transaction Currency
Discoverer Workbook has been changed to display forecast amounts in actual transaction currency as well as the
forecast currency.


Cash Positioning Performance Enhancement / Cash Position Prior Day Cash Flow and Overdue
Transactions Program
The concurrent program, Cash Position Prior Day Cash Flow and Overdue Transactions Program, can be run to
calculate the prior-day and overdue cash flows for worksheets to expedite the cash position.




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Payables in Financials Family Pack F
New Payables Features

Payables Open Interface Import Program
The Payables Open Interface Import Program now supports amount-based matching. It has new validations specific
to matching to a service-based purchase order receipt.


Invoice Validation
Invoice Validation has been modified to ensure that you have equivalent controls for matches to service-based
purchase order distributions as you do for matches to quantity-based purchase order distributions.


Bank Account Function Security Enhancements
Three new functions allow you to control each user's access to the three bank account types: Internal, Customer, and
Supplier. For example, you can grant a clerk who manages suppliers’ full access to supplier bank accounts but deny
that user access to all customer and internal bank accounts. These new functions control bank account access in
Oracle Payables windows and reports.

Payables Accounting Entries Program and Report Enhancements
Payables has improved the Payables Accounting Process so it no longer creates accounting entries with an error
status. Previously the accounting process created an accounting entry with an error status when the system built an
invalid account during accounting, or when the Validate Accounts program parameter was enabled and a transaction
had an invalid account. Users then needed to provide a valid account for the accounting entry in the Update
Accounting Entries window in Payables. Now, when the accounting process identifies an invalid account, the
accounting process does not create accounting entries for the transaction. The details of the transaction are still listed
in the exceptions report, enabling users to always resolve any invalid account issues before creating accounting
entries.

Payables also enhanced exception reporting in the Payables Accounting Entries Report. The report has a new
exception section that lists all transactions within the program parameters that could not be accounted.


Supplier Open Interface
Payables has added new open interface tables and concurrent programs to support the automated import of supplier
records from external sources. This feature offers the same validations as the Suppliers and Suppliers Sites window.


Supplier Open Interface Request Set
The Supplier Open Interface Request Set submits:

        Supplier Site Open Interface Import
        Supplier Site Contacts Open Interface Import


Supplier Site Attachments
Payables now supports the attachment of supplemental files at the supplier site level. This feature's functionality is
identical to that currently available at the supplier level.




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User Interface Enhancements in Major Transaction Windows
Oracle Payables improved the invoice and payment windows to streamline transaction entry and management. These
windows are now larger, display more information, have enhanced functionality, and are more intuitive. Some
windows were consolidated so users can review and manage transactions using fewer windows. The major changes
are as follows:

Changed Window                             Description



Invoices                                         The Invoices window is now larger, which allows Payables to show more
                                                  invoice information all from the same window.
                                                 New tab: General. Displays all of the summary display-only information from
                                                  the previous version of the Invoices window. The information is displayed in
                                                  four regions within the tab. The Status fields are rearranged and the region is
                                                  renamed to Invoice Status. The Summary regions have also been rearranged. A
                                                  new region called Approval Status has been introduced. This region has
                                                  information about the Invoice Approval Workflow status and the Pending
                                                  Approver (the person who received the notification requesting his/her approval,
                                                  but has not yet responded).
                                                 New tab: Holds. The Holds window was converted to a tab in the Invoices
                                                  window. New display fields were added to provide more PO details for PO and
                                                  receipt matched invoices to help users resolve quantity and amount holds.
                                                 New tab: Payments. All existing payments for an invoice are now displayed in
                                                  the Payments tab. Previously, this was a separate window.
                                                 New tab: Scheduled Payments. All information from the previous Scheduled
                                                  Payments window is now displayed in the Scheduled Payments tab. The layout
                                                  has some changes from the Scheduled Payments window. For example, you
                                                  now scroll to see all information rather than using tabs.
                                                 New tab: Prepayment Applications. Displays the prepayment applications.
                                                  Previously, this information was available only in the Apply/Unapply
                                                  Prepayments window. When viewed from the invoice to which prepayments are
                                                  applied, the Prepayment Applications tab displays the applied Prepayments.
                                                  When viewed from the Prepayment invoice, the invoices to which the
                                                  Prepayment is applied are displayed.
                                                 The Payments and Holds buttons were removed because those windows are
                                                  now easily accessible as tabs.
                                                 Users cannot update Invoice Number if the Gapless Invoice Numbering feature
                                                  is used for the supplier site.

Distributions                                    The Distributions window displays more distribution records at once and is
                                                  wider to show more attribute columns at once.

Invoice Actions                                  The Invoice Actions window is now larger. The fields or their order were not
                                                  changed. The larger window displays realigned fields to make the UI clearer.

Apply/Unapply Prepayments                        The Apply/Unapply Prepayments window is larger. The fields or their order
                                                  were not changed. The larger window displays realigned fields to make the UI
                                                  clearer.

Invoice Gateway                                  Window name is renamed to Quick Invoices.
                                                 Associated UI components are renamed from Invoice Gateway to Quick
                                                  Invoices.
                                                 Window display is larger.
                                                 New button: Save and Next. When a user completes entry of an invoice, the
                                                  user clicks Save and Next to save the existing invoice to the interface table and
                                                  clear the window to start entry of the next invoice within the batch. Previously
                                                  the user used hotkeys or the toolbar to save the record and proceed to the next

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Changed Window                             Description


                                                  record.
                                                 New region: Quick Invoices. Provides context information about the Quick
                                                  Invoices batch. The Create Invoices button was moved to this region to clearly
                                                  indicate that it will create invoices for the entire batch.

Payments                                         Instead of navigating to a second window to review invoices n the payment,
                                                  those invoices are automatically displayed in the new Invoices region of the
                                                  window.
                                                 New button: View Processes. Navigates to the Requests window where the user
                                                  can review the status of the payment program. In previous releases, when a
                                                  user selects an action in the Payment Workbench that submits a concurrent
                                                  request, the system displayed a pop-up message that provided the request ID.
                                                  This behavior is modified as follows: The request ID is stored. When the user
                                                  clicks the View Processes button, the Requests form opens. The most recent
                                                  concurrent processes for the payment are automatically displayed.

Payments Actions                                 The Payment Actions window is larger and fields are reformatted to be clearer.

Payment Batches                                  New button: View Processes. Used to quickly navigate to the Requests window
                                                  to monitor the most recent concurrent processes for the payment batch.

Payment Batch Action                             The Payment Batch Actions window is now larger and the fields are reformatted
                                                  to be clearer.


Supplier Sites                                   Payables now supports the attachment of non-structured data files to supplier
                                                  sites.
                                                 New checkbox: Gapless Invoice Numbering
                                                 New field: Selling Company Identifier

Match to Purchase Orders, Match to               New field: Match Basis. The value of the field will be either Quantity or Amount.
Receipts                                          The value of this field is based on the value basis of the purchase order line's
                                                  type. If the Match Basis is Amount, all display information about the shipment
                                                  shows amounts rather than quantities.

Match to Purchase Order Distributions            If the Match Basis is Amount in the Match Basis field of the Match to Purchase
                                                  Orders window, then all display information about the distribution shows
                                                  amounts in the Match to Purchase Order Distributions window.




63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                                       Page 7 of 25
Receivables in Financials Family Pack F
New Receivables Features

GL Transfer Program Controls for Business Users
GL Transfer Program Controls offer business users the convenience of scheduling GL Transfer Program run times, as
well as the ability to easily correct invalid GL accounts that are uncovered during the GL Post process. The Correct
Invalid GL Accounts window lets users perform mass and/or individual updates to invalid GL accounts. Enhancements
to the Unposted Items report help to identify the transactions that require modification.
            --------------------------------------------------------------------------------
            Attention: You can run the Unposted Items report as a standalone request to identify items that use invalid
            GL accounts. However, to correct these invalid accounts, you must run the General Ledger Interface
            program and use the Correct Invalid GL Accounts window.
            --------------------------------------------------------------------------------


Deposit Applications
Applying customers' deposits to their purchases is now more flexible. At the time of a customer order, deposit
information might not be recorded on the order. You can now add the deposit information after the invoice is
generated. You can add a deposit to any open invoice, including invoices that have been partially paid or credited.


Bank Account Function Security Enhancements
Oracle Receivables has strengthened internal controls by extending function security to the Bank Account Setup
window. You can now control user access based on internal, customer, and supplier bank account types.


Customer Credit Classifications
If customer credit standing directly impacts your business relationship with your customers, you can use the Customer
Credit Classification feature to assign and maintain credit classifications at the customer account level. You can
manage credit classifications using customer profile classes. Each customer within a customer profile class inherits the
credit classification of the group.




63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                              Page 8 of 25
User Interface Enhancements
Oracle Receivables has improved three major windows to streamline transaction entry and management. These
windows are now larger, display more information, and are more intuitive. Windows have been conveniently
consolidated, so that users can review and manage transactions using fewer windows. The following windows were
enhanced:
        Transactions
        Transactions Header
        Transactions Lines
        Distributions
        Tax
        Tax Summary
        Freight
        Sales Credits
        Receipts
        Receipt Applications
        Receipt Summary
        Quick Cash
        Credit Memo Applications
        Revenue Accounting
        Revenue Accounting and Sales Credits Window
        Redesigned Find Windows
        Transactions Overview
        Transactions
        Receipts
        Redesigned Folder Windows
        Receipt Applications
        Receipt Summary
        Quickcash
        Credit Memo Applications




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Internet Expenses Mini-pack 11i.OIE.H
New iExpenses Features

Home Page
The Oracle Internet Expenses Home Page allows users immediate access to a variety of expense reporting
information, workflow notifications, and their corporate credit card account information. Employees are alerted to
changes and transactions that require their attention and these items are highlighted and linked, so that they can be
addressed in a timely and efficient manner. You can easily configure the application to include your own links in the
Shortcuts section.


Contingent Workers
Non-employees, such as contractors and temporary workers, can now enter expense reports into Oracle Internet
Expenses. The service providers who employ them are then paid directly through Accounts Payable. Contingent
workers can also be set up to approve reports, enter reports for others, and audit reports.


DBI Integration
Included in the daily business intelligence (DBI) suite of reports and portlets is a new Travel and Entertainment (T&E)
Top Spenders report. Cost center owners and other managers can quickly determine who the top spenders in their
organization are. This will help decision makers to assess both potential problem areas and policy violators. Note: DBI
Release 6.0, which contains this feature, is currently only available in a controlled release.


Audit Notes and Approval Communications
Internet Expenses Notes functionality enables expense report-related communications between the expense report
preparer, approver, and auditor, as well as auditor-only communications. Auditors can enter notes in the Audit
Expense Report page directed to the preparer or to another auditor. In addition, approval and rejection responses
entered through workflow notifications are captured as notes. The notes and communications provide a history of
management and payables approvals for the report.

The Notes functionality works with enhanced audit processing. Line level audit issues used in shortpay, adjust, and
reject flows are summarized in the expense report notes. The auditor can mark an expense line level issue with an
audit issue code. This information is available for the preparer in the workflow notification and is visible in the
application in the notes. In addition, a new configurable client extension supports retrieving information from other
sources and inserting them into the notes.


Audit Process Enhancements
The following enhancements were made to the Audit module:

        Ability to reject the entire expense report.

        Ability to request from the preparer more information regarding the entire expense report, without rejecting
         it. The preparer can respond via workflow or withdraw the report to make corrections.

        Ability to set up audit issue codes to communicate line level issues to the preparer in the shortpay, adjust,
         and reject flows. This minimizes the auditor data entry, streamlines the audit process, and helps standardize
         the expense business process. Audit issues with 'canned' instruction text are shown to the preparer in the
         workflow notification and in expenses entry notes.

        View Payables icon to see invoice and payment information for expense reports.

        View amount totals for all displayed expense reports.

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        A new Receive Receipt Packages page allows the audit clerk to capture just the receipt package received date
         and report a filing number without the need to query the expense report lines.

Future-Dated Expenses
Expenses process owners can use the setup utility to define whether future-dated expenses should be treated as
warnings or errors during expenses entry. This ensures that expenses are not entered into inappropriate accounting
periods, which causes reimbursements to be delayed and accounting to be incorrect.


Usability Enhancements
Several usability enhancements were made, including browser Back button support and bubble text. In addition to the
Internet Expenses Back and Next buttons, you can now use the browser Back button to go back and make changes
while entering an expense report, unless the report has been submitted or items were deleted. Bubble text was
added for buttons and icons.


Quick Home Page Access
When you click on the Internet Expenses responsibility link, you are taken directly to the Expenses Home page.
Because you can access all functions from the Expenses Home page, there is no longer the need to show a list of
menu items.


Configurable Expense Report Numbers
The expense report number can be configured using the new Expense Report Number API to generate custom
expense report numbers. For example, the format of the expense report number can be configured to include such
things as employee ids and the date an expense report was submitted.




Internet Expenses Changed Features

Enhanced Approval Rules using Oracle Approvals Management
A tighter integration with Oracle Approvals Management (AME) offers a robust solution to expense report
management approval. The OIE Expense Reports transaction type and numerous AME attributes are now pre-seeded
in the product, making it easier to enable rules-based management approval in your implementation. In addition,
Internet Expenses includes three new configurable client extensions to support approval for enhancements, such as
line level accounting or Oracle Projects integration: AME Header-Level Approver API, AME Line-Level Approver API,
and AME Custom Cost Center Approver API.


Enhanced Approver Entry
Employee supervisors can now be defaulted during expenses entry. As the user sees who the default approver is, they
can redirect the expense report, if necessary.


Enhanced Adjustment and Short Pay Processes
Numerous enhancements were made to adjustment and short pay (policy non-compliance) processes. Adjusting a
cash or credit card line creates an itemization and a personal line. Shortpayment of a cash or credit card itemized line
creates a shortpay for all the related lines that belong to the same receipt.


Enhanced Expenses Itemization
Numerous enhancements were made to the itemize expenses functionality. In particular, employees can remove and
duplicate lines, edit original expense data, itemize promotions and discounts as negative amounts, and easily review
completed itemization using sub-numbering.

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Paperless Audit Rules
The paperless audit rule was changed to include other expense lines that do not require receipts.


Audit List Rules
The Receipt package received after the maximum number of days rule was changed. In the past, the application only
evaluated expense reports that were submitted within the last 30 days. With this change, this 30-day restriction was
removed. For important related information, see Instructions for Applying this Patch.


Enhanced Approval Rules using Oracle Approvals Management
Expense reports can be sent to cost center owners for approval when no one in the cost center hierarchy approved
the expense report. Expense reports can also be sent to cost center business managers. The AME Cost Center
Approver API and AME Cost Center Business Manager API were added to support these features.


Usability Enhancements
Various usability improvements were made. See Changed User Interfaces under New and Changed Components for
more information.


Manager Reporting
Managers and other reporting users can now save search results to a spreadsheet file. This allows users to use the
data for better spend and trends analysis.




Changed iExpenses User Interfaces

Workflow Notifications
All notifications related to the Expenses and Credit Cards workflows were enhanced as follows:

        The notifications now use OA framework regions, thus allowing customers to configure the user interface
         using the Oracle Applications Personalization Framework.

        All information header information, notes, and instructions that were in y table were moved. Header
         attributes were moved to be next to the From, To, etc information. Instruction messages are now in a new
         Instructions region. FYI-type information is displayed in Information or Warning boxes at the top of the
         notifications.


Expenses And Violations Reporting
An Export button was added so that users can save search results to a spreadsheet file.


Credit Card Transaction History
An Export button was added so that users can save search results to a spreadsheet file.


Changed HTML Pages
        Pages with the Go button

         The Go button was removed from the General Information, Select Corporate Credit Card Transactions, and
         Expense Lines Details pages.

        Pages with the Done button
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         For all pages that had a Done button, the button label was changed to Apply.

        Button Hot Keys

         Hot keys support is provided for most standard buttons. For buttons with an underlined letter, users can hold
         the Alt key and press the underlined key to invoke the button. Users can also navigate back and forth
         between subtabs by holding the Alt key and pressing the < or > keys.

        Expenses Home page. The following changes were made to this page:

              o    Shortcuts section was removed and links were converted to buttons.

              o    Alerts section was removed.

              o    Track Submitted Expense Reports page was moved to be the first table on the page.

        Manage Expense Reports page

         The Last Audited By query criteria and list of values on the Manage Expense Reports page are based on the
         FND username and not the person (employee) name. When defined, the column shows the person name.
         However, if users of the Audit module define personalized views that contain Last Audited By as a query
         criteria, then when upgrading from 11i.OIE.H to 11i.OIE.I (or later) you must redefine the query criteria, since
         the old view query criteria would not find any records.

        Expense Reports history search page

         New functionality was added to the Expense Reports (history search) page. This includes defaulting the
         preparer's Name search criteria, enabling the Status field as a poplist, and improving the user interface
         layout. To enable this new functionality and to provide for future enhancements, the page was re-
         implemented using Oracle Applications Personalization Framework. As a result, users who created any
         personalized views on this page will need to redefine these views after the upgrade.

        Approval Communications subtab

         The Approval Communications subtab name has changed to Approval Notes. This change appears in the Audit
         Expense Reports page, Review and Confirmation pages, and in the Approval Communication Languages
         setup.




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Project Costing in Oracle Projects Family Pack M
New Project Costing Features

Labor Cost Processing for Contingent Workers
You can optionally process contingent worker labor as supplier costs or labor costs. When processing cost as labor,
contingent worker timecards must be entered. The following entry methods are supported:

    o    Oracle Time and Labor (OTL)

    o    Transaction Import/Microsoft Excel Upload

    o    Pre-approved Expenditure Batch Entry

When one of the first two entry methods are used, contingent worker timecards can be linked and validated against
purchase orders to ensure that cost does not exceed the agreement amount. When timecards are entered in OTL,
receipts can be automatically generated against the purchase order to record consumed amounts. Payment on
Receipt functionality provided by Oracle Purchasing enables you to automatically generate invoices to pay the
contingent worker suppliers.

The timecard attributes determine how cost is calculated in Oracle Projects. When a timecard entry is linked to a
purchase order, cost amounts are calculated using rate information stored on the purchase order. When the timecard
is not related to a purchase order, cost rates are derived from the costing rules and cost rate schedules defined in
Oracle Projects.


Expense Report Processing for Contingent Workers
The transaction flow for expense reports is the same for contingent workers and employees. All expense report entry
methods available for capturing employee expenses are also supported for contingent workers. The only difference is
in payment processing. The payee for contingent worker expense reports is the contingent worker supplier rather
than the worker incurring the expenses.


Future-Dated People
You can enter actual project transactions for future-dated people only after they become active. In a future-dated
expenditure batch, you can enter people who will be active as of the transaction dates.




Changed Project Costing Forms and Windows

The following table lists changed forms/windows in Oracle Project Costing in this release:

        Form/Window Name                   Description

Allocation Rule / Source Resources         Enables you to select the allocation source resources from a resource list or
                                           a resource breakdown structure

Allocation Rule / Source Resources         Enables you to select the allocation basis resources from a resource list or
                                           a resource breakdown structure

Expenditure Inquiry: Find Window           The employee list of values will now include contingent workers

Expenditure Inquiry: Project               Purchase order displays the following three new attributes for a transaction
Expenditure Items                          related to a contingent worker:
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        Form/Window Name                   Description

                                                  PO Number
                                                  PO Line Number
                                                  PO Price Type
                                           A new attribute called Person Type is added that shows whether the
                                           person is an employee or a contingent worker
                                           If the transaction is for a contingent labor the contingent worker number
                                           will be displayed under the existing Employee Number field.

Implementation Options: Currency Tab Enables you to enter the default values for the exchange rate date type
                                     and exchange rate type for the operating unit

Implementation Options:                    A new option called Interface Contingent Worker Labor Costs enables you
Expend/Costing Tab                         to decide if contingent worker costs should be interfaced to GL.
                                           The existing option Interface Labor Costs has been changed to Interface
                                           Employee Labor Costs
                                           A new option called Import Contingent Worker Timecards with Purchase
                                           Order Integration enables you to decide if contingent worker costs should
                                           be interfaced as labor costs or as supplier costs.

Labor Cost Overrides                       The employee list of values will now include contingent workers

Pre-Approved Expenditure Entry:            The employee list of values will now include contingent workers
Expenditures                               The employee list of values will have a new attribute called Person Type
                                           that distinguishes between employees and contingent workers.

Projects: Transaction Controls window      Added the following two new transaction control options:
                                                  Person Type: Enables you to control costs for employee or
                                                   contingent worker
                                                  Workplan Resources Only : Restricts charges to only those
                                                   resources scheduled to work on a task

Review Transactions                        The following four attributes have been added to enable you to enter
                                           contingent workers:
                                                  Purchase Order Number
                                                  Purchase Order Line Number
                                                  PO Price Type
                                                  Person Type




Changed Project Costing Workflows

The following table lists changed workflows in Oracle Project Costing in this release:

    o    Budget Account Generator. Added new parameter called Person Type to derive budget account

    o    Expense Report Account Generator. Added new parameter called Person Type to derive debit account




63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                              Page 15 of 25
Changed Project Costing Programs
The following table lists changed programs in Oracle Project Costing in this release:

                    Program Name                                                   Description

 PRC: Create and Distribute Burdened Transactions        This process was modified as follows:
                                                         o    Autoaccounting will now have a new function Person Type
                                                              parameter to derive separate debit accounts for employee
                                                              and contingent worker related burdened transactions
                                                         o    Funds checking of burdened transactions will now include
                                                              contingent worker timecards

 PRC: Distribute Expense Report Costs                    AutoAccounting will now have a new Person Type parameter to
                                                         derive separate accounts for employee and contingent worker
                                                         related expense reports.

 PRC: Distribute Labor Costs                         The process was modified as follows:
                                                     o       Calculates the labor cost based on PO rate for a contingent
                                                             worker if PO information is provided on the transaction
                                                     o       When budgetary control is enabled, PO commitment is
                                                             relieved for a PO integrated timecard during the labor costs
                                                             distribution
                                                     o       AutoAccounting will now have a new Person Type parameter
                                                             to derive separate accounts for employee and contingent
                                                             worker related timecards

 PRC: Distribute Total Burdened Costs                    The process was modified as follows:
                                                         o    AutoAccounting will now have a new Person Type
                                                              parameter to derive separate accounts for employee and
                                                              contingent worker related burdened costs
                                                         o    For encumbrance liquidation, the process checks the funds
                                                              for a contingent worker related cost distribution line

 PRC: Interface Expense Reports to Payables              The process was modified as follows:
                                                         o    AutoAccounting will now have new Person Type parameter
                                                              to derive separate credit accounts for employee and
                                                              contingent worker related expense costs
                                                         o    The process will now validate if there is a valid supplier
                                                              and supplier site for the contingent worker

 PRC: Interface Labor Costs to GL                        AutoAccounting will now have new Person Type parameter to
                                                         derive separate credit accounts for employee and contingent
                                                         worker related labor costs

 PRC: Interface Supplier Costs                           This process was modified as follows:
                                                         o    If the Implementation option does not allow contingent
                                                              worker labor costs to be imported, then all supplier costs
                                                              will be imported as payable invoices or receipts
                                                         o    If the Implementation option allows contingent worker
                                                              labor costs to be imported, then only the non-recoverable
                                                              tax and the variances portion will be imported

 PRC: Interface Total Burdened Costs to GL               The process was modified as follows:
                                                         o    AutoAccounting will now have new Person Type parameter
                                                              to derive separate debit accounts for employee and
                                                              contingent worker related total burdened costs
                                                         o    Will also relieve encumbrances for contingent worker
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                    Program Name                                                Description

                                                          related labor costs

 PRC: Interface Usage and Miscellaneous Costs to GL   When burdened transactions associated with a contingent
                                                      worker timecard is interfaced to GL, encumbrance is moved
                                                      from purchase order encumbrance to actual.

 PRC: Transaction Import                              The process was modified as follows:
                                                      o   Import of uncosted and unaccounted contingent worker
                                                          related timecards is allowed only if the Implementation
                                                          option allows contingent worker labor costs
                                                      o   Contingent worker labor transaction is validated with the
                                                          purchase order, if PO information is recorded on the
                                                          timecard
                                                      o   Amount check is done to ensure that costs on the
                                                          transaction does not exceed the available PO amount
                                                      o   A new attribute called Person Type classifies the person as
                                                          an employee or contingent worker




63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                                Page 17 of 25
Project Billing in Oracle Projects Family Pack M
New Project Billing Features

Customer at Top Task
Customers can now be defined at the top task level. This allows you to invoice customers for specific project work by
top task. Additionally, if all the customers of a project are not known up front or change over time, you can add
additional customers on the project by associating them with new top tasks.


Invoice Method at Top Task
Invoice methods can now be defined at the top task level. This allows you to invoice customers with different
methods (e.g., fixed price and time & materials) within the same project. You can specify multiple invoice methods for
a project by overriding the project level invoice method by top task.


Invoice Line- Level Write- Off
You can create invoice write-offs at the invoice line level. The line-level write-off can be applied by prorating an
amount across selected lines or by entering an amount by line. This allows you to write off invoice amounts for
specific line items on an invoice as opposed to prorating the amount across all lines on the invoice.


Invoice Concessions
You can now manually apply a credit amount against a customer invoice. Invoice amounts can be easily credited to
the customer without adjusting any supporting transactions. Concession invoices are processed like existing credit
memos. Also, concessions can be applied at the invoice header or invoice line level. Line level concessions can be
applied by prorating the amount across selected lines or by entering an amount by line.


Accounts Receivable Exchange Rate Conversion Attributes
You can now use the project functional currency conversion attributes to convert to Accounts Receivable (AR)
functional currency. AR uses these conversion attributes to derive the exchange rate based on the invoice date. The
exchange rate is used to convert the invoice transaction amount to AR functional amounts for invoice lines.


Future-Dated Person
You can assign a future-dated person as an agreement administrator.


Billing Review in HTML Interface
The Billing Review page now provides you access to the project billing summary information, as well as the ability to
review and approve draft invoices, in a HTML interface. The Billing Review page consolidates project billing
information to provide a comprehensive billing summary, including funding backlog, accrued revenue, invoiced
amounts and unbilled items. All invoice summary amounts and draft invoices for the project can be grouped by
customer. You can also review and approve individual invoices online, including drilling down to the details of each
invoice.

You can perform the following functions via the web page:

    o    View Billing Summary – Revenue, Funding Backlog, Invoice Collections, Invoicing Status

    o    View Invoice Summary by Customer

    o    Review and Approve Invoices

63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                               Page 18 of 25
New and Changed Project Billing Forms and Windows

The following table lists the new form added to Oracle Project Billing in this release:
           Form/Window Name                                                 Description
Task Billing Setup                           Enables you to enter billing setup for top tasks

Agreements-Fund Projects                     The following new fields have been added to the Show Field list in the
                                             Fund Projects form:
                                                  Control Item Number
                                                  Control Item Summary
                                                  Control Item Type
Billing Extensions                           A new check box called Concession Invoice Processing has been added

Invoice Lines                                1) The following new fields have been added:
                                                   Credit Amount: Enables you to enter the credit amount for each
                                                      invoice line.
                                                   Total Credit: Displays the total of Credit Amount field.
                                             2) A new button called Credit is added. The button enables you to apply
                                             Write-Off or Concession at invoice line level.

Invoice Summary                              1) The Project Distribution Rule field has been removed from Show Field
                                             list
                                             2) The following new fields have been added to the Show Field list:
                                                   Revenue Accrual Method
                                                   Project Invoice Method
                                                   Invoice Method at Top Task
Invoice Summary - Credit Invoice             A new option called Apply Concession is added to the Credit Invoice
                                             window. The option enables you to apply concession at invoice header.

Invoice Summary – Run Process                The following new checkboxes have been added for Regenerate Invoices
                                             option in Run Process window:
                                                   Adjusting Revenue Run
                                                   Release Draft Revenue
Projects – Currency: Billing Tab             A new field called Use Project Functional Currency Conversion Attributes
                                             for Receivables Functional Currency has been added

Project Customers                            A new check box called Default Top Task Customer has been added. The
                                             check box enables you to set the customer to be the default customer for
                                             all the top tasks.

Project Expenditure Items – Run Project      1) A new checkbox Adjusting Revenue Run has been added for the
Streamline Requests                          Generate Draft Revenue option
                                             2) The following new fields have been added for the Generate Draft
                                             Invoice option:
                                                   Invoice Date
                                                   Invoice Generation Option
                                                   Exclude New Transactions
                                                   Delete Only Unapproved Invoices
Project Funding Inquiry – Funding History    The following new fields have been added to the Show Field list in Funding
                                             History form:
                                                   Control Item Number
                                                   Control Item Summary
                                                   Control Item Type
Projects - Revenue and Billing Information   The Distribution Rule field has been removed and the following new fields
                                             added:
                                                  Revenue Accrual Method
                                                  Invoice Method
                                                  Customer at Top Task
                                                  Invoice Method at Top Task

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           Form/Window Name                                                Description
Revenue Summary – Run Process              The following new checkboxes have been added for Regenerate Revenue
                                           option in Run Process window:
                                                 Adjusting Revenue Run
                                                 Release Draft Revenue




New Project Billing HTML Pages

The following table lists new HTML pages added to Oracle Project Billing in this release:
                    Page Name                                               Description

Billing                                    Displays project level summary of billing related information grouped by
                                           the following categories:
                                                 Revenue
                                                 Invoice Collections
                                                 Invoicing Status
                                           The page displays the invoices for the project and enables you to drill
                                           down to the details of the invoice. The page also summarizes the invoices
                                           by customer where multiple customers are funding the project and enables
                                           you to search for the invoices.

Invoice Details                            Displays invoice header level details and invoice lines. Enables you to
                                           approve the invoices and drill down to the invoice line details, withholding
                                           basis amount details, and retention invoice details.

Invoice Line Details                       Displays invoice line details for each invoice line

Retention Invoice Details                  Displays retention terms of the project for each retention line of a
                                           retention invoice

Review Related Invoices                    Displays all related invoices that need approval at the same time and
                                           enables you to approve all the related invoices displayed in this page and
                                           drill down to the details of the invoice.

Withholding Basis Amount Details           Displays withholding basis amount details for each retention line of a
                                           project invoice




Changed Project Billing Reports
Report Name                                Description

AUD: Project Configuration                 The Distribution Rule field has been removed and the following new fields
                                           are displayed in the report:
                                                 Revenue Accrual Method
                                                 Invoice Method
                                                 Customer at Top Task
                                                 Invoice Method at Top Task
                                                 Default Top Task Customer
AUD: Task Details                          The following new fields are displayed in the report:
                                                Customer Name
                                                Customer Number
                                                Revenue Accrual Method
                                                Invoice Method
MGT: Project Billing Status                The field name Billing Method has been changed to Project Invoice Method
                                           and a new field Invoice Method at Top Task has been added in the report.



63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                                 Page 20 of 25
Changed Projects Public APIs
The following table lists the changed public API in Oracle Project Billing in this release:

     API Name/Description                   Filenames                                   Description

Name: Project Maintenance API              pa_project_pub add_task: The procedure is modified to include the following two
                                                          parameters:
Description: This API maintains            PAPMPRPS.pls
projects and tasks                                             p_invoice_method
                                           PAPMPRPB.pls
                                                               p_customer_id

                                                           create_project: The procedure is modified to process parameters
                                                           passed from Load_Project

                                                           load_project: The procedure is modified to include the following two
                                                           parameters:

                                                                   p_enable_top_task_cust_flag

                                                                   p_enable_top_task_inv_mth_flag

                                                           update_project: The procedure is modified to process parameters
                                                           passed from Load_Project

                                                           update_task: The procedure is modified to include the following two
                                                           parameters:

                                                                   p_invoice_method

                                                                   p_customer_id




Changed Project Billing Programs
The following table lists changed programs in Oracle Project Billing in this release:

                    Program Name                                                         Description

PRC: Generate Draft Revenue for a Range of Projects          The Distribution field has been removed and the following new
                                                             fields added in the Draft Revenue Generation Eligibility report:
                                                                   Revenue Accrual Method
                                                                   Project Invoice Method
                                                                   Invoice Method at Top Task
PRC: Generate Draft Revenue for a Single Project             The Distribution field has been removed and the following new
                                                             fields added in the Draft Revenue Generation Eligibility report:
                                                                   Revenue Accrual Method
                                                                   Project Invoice Method
                                                                   Invoice Method at Top Task
PRC: Generate Draft Invoices for a Range of Projects         The Distribution field has been removed and the following new
                                                             fields added in the Draft Invoice Generation Eligibility report:
                                                                   Revenue Accrual Method
                                                                   Project Invoice Method
                                                                   Invo/li>
PRC: Generate Draft Invoices for a Single Project            The Distribution field has been removed and the following new
                                                             fields added in the Draft Invoice Generation Eligibility report:
                                                                   Revenue Accrual Method
                                                                   Project Invoice Method
                                                                   Invoice Method at Top Task
63b2cf87-3225-47d4-a4cb-0f4f2bcc79e5.doc                                                                           Page 21 of 25
                    Program Name                                    Description

PRC: Submit Project Streamline Process     The following new parameters have been added:
                                                Adjusting Revenue Run
                                                Release Draft Revenue
                                                Exclude New Transactions for Invoice
                                                Delete Only Unapproved Invoice
                                                Invoice Date
                                                Invoice Generation Option




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Please refer to Oracle Metalink for more information about the Oracle Applications 11.5.10 (Financials Family Pack F
and Oracle Projects Family Pack M).




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Description: Oracle Approvals Management document sample