COURSE INF1030_ WORD PROCESSING 1 by hcj

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									NAME: ______________________________________

DATE: ______________________________________

LOGIN: _____________________________________




CAREER &
TECHNOLOGY
STUDIES

INFO PROCESSING
1030/2050
WORD PROCESSING 1 & 2




        EVALUATION:

               Professor Teaches:                                 30%
               Assignments 2-4:                                   30%
               Test:                                              30%
               Appropriate Workstation Routines:                  10%




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INFO PROCESSING 1030/2050: WORD PROCESSING 1

Course Description: You will develop skill in using basic commands and
functions in word processing software, including document editing, and the
formatting and printing of reports, correspondence and tables suitable for
personal use applications.

Credit: You will receive (2 Credits) for achieving at least 50% on Info Processing
1030/2050

Description: You will develop skill in using basic commands and functions in
word processing software, including document editing, and the formatting and
printing of reports, correspondence and tables suitable for personal use
applications.

Prerequisite: You will not receive credits for these modules unless you have
completed Keyboarding I.

Assignments: Assignments will be handed in by placing completed files into a
folder on the shared student drive. When you have finished all of the
assignments, create a folder. The name of this folder should be “Student Name
WP Assignments”. The folder should then be placed in the assignment drop box
at: R:/Student Data/Assignments/Drop Box.

Completion: Once you have completed this assignment, please hand in this
booklet at the front desk, with your name, login, and the date written on the front
cover.




                                                                                      2
ASSIGNMENT 1:


The Professor Teaches:

Each assignment following this will be based on what you are about to learn
using the program Professor Teaches.

Log on to one of the school’s student computers. If you have not already
obtained a login name and password, see the reception desk about getting
one.

Once you have logged in, choose Programs from the Start menu.

Choose Individual Software and then Professor Teaches Word 2003.

Log in using your SPO S### username. If this is your first module using
Professor Teaches, take the brief “How to use this Course” tutorial.

At the conclusion of each chapter in the Professor Teaches module, you will
be asked to take a brief test. After taking the test, save the results using the
following procedure:

   1. Press Alt & Print Screen
      at the same time.
   2. Open a new Word
      document by choosing the
      W icon on the bottom task
      bar.
   3. Insert the results by
      pressing Ctrl & V at the
      same time.
   4. Save this file as
      Assignment #1. As you
      work through the tests,
      save the results in this file
      using the above procedure.




                                                                              3
ASSIGNMENT 2:

Typing a Business Letter – Full Block Format

Full block format is used for formal business letters. This format is characterized
by the fact that every line starts at the left margin. None of the lines of type are
centered, or on the right. The only exception is in the case of a pre-printed
company letterhead. Full block format would be a great format to use if you were
to write a letter of resignation, a professional thank you letter, a letter of
recommendation, or perhaps a resume cover sheet.

Here is a basic example of a full block formatted letter




                                                                                   4
Here is an explanation of each line in the letter:
1. Return Address: If your stationery has a letterhead, skip this. Otherwise, type your name, address
    and optionally, phone number. These days, it's common to also include an email address.
2. Date: Type the date of your letter two to six lines below the letterhead. Three are standard. If there is
    no letterhead, type it where shown.
3. Reference Line: If the recipient specifically requests information, such as a job reference or invoice
    number, type it on one or two lines, immediately below the Date (2). If you're replying to a letter, refer
    to it here. For example,
     Re: Job # 625-01
     Re: Your letter dated 1/1/200x.
6. Inside Address: Type the name and address of the person and/or company to whom you're sending
    the letter, three to eight lines below the last component you typed. Four lines are standard. If you type
    an Attention Line (7), skip the person's name here. Do the same on the envelope.
7. Attention Line: Type the name of the person to whom you're sending the letter. If you type the
    person's name in the Inside Address (6), skip this. Do the same on the envelope.
8. Salutation: Type the recipient's name here. Type Mr. or Ms. [Last Name] to show respect, but don't
    guess spelling or gender. Some common salutations are
     Ladies:
     Gentlemen:
     Dear Sir:
     Dear Sir or Madam:
     Dear [Full Name]:
     To Whom it May Concern:
9. Subject Line: Type the gist of your letter in all uppercase characters, either flush left or centered. Be
    concise on one line. If you type a Reference Line (3), consider if you really need this line. While it's
    not really necessary for most employment-related letters, examples are below.
     SUBJECT: RESIGNATION
     LETTER OF REFERENCE
10. Body: Type two spaces between sentences. Keep it brief and to the point.
11. Complimentary Close: What you type here depends on the tone and degree of formality. For
    example,
     Respectfully yours (very formal)
     Sincerely (typical, less formal)
     Very truly yours (polite, neutral)
     Cordially yours (friendly, informal)
12. Signature Block: Leave four blank lines after the Complimentary Close (11) to sign your name. Sign
    your name exactly as you type it below your signature. Title is optional depending on relevancy and
    degree of formality. Examples are
     John Doe, Manager
     P. Smith
          Director, Technical Support
Tips:
 Replace the text in brackets with the component indicated. Do not type the brackets.
 Try to keep your letters to one page, if your letter requires more that one page all of the salutation and
    signature items would go on the second page at the end of the letter.
 How many blank lines you add between lines that require more than one, depends on how much space
    is available on the page.
 The same goes for margins. One and one-half inch (108 points) for short letters and one inch (72
    points) for longer letters are standard. If there is a letterhead, its position determines the top margin on
    page 1.
 If you do not type one of the more formal components, do not leave space for them. For example, if
    you do not type the Reference Line (3), Special Mailing Notations (4) and On-Arrival Notations
    (5), type the Inside Address (6) four lines below the Date (2).




                                                                                                              5
Assignment: Arrange the following material in correct letter format on Cooper Canada
letterhead. Not all the letter parts are given below. Type the letter as a full block letter
with mixed punctuation. Include all the missing letter parts. Use the current alphabetic
date. Save as Assignment #2.



To: Mr. Ralph Winters / 6 Skaling Court / Saint John, New
Brunswick / E2K 4G8

From:      Lynne Pheeney / Customer Service

Thank you for your recent letter bringing to our attention
the problem you have experiences with our 4R41-CD Gold Bag
(Model 754-520).



The problem you have described – the strap tearing from the
bag – can easily be repaired by stitching.                           If you return
the bag to us, we shall gladly make the necessary repairs;
or if more convenient, we would refer you to a local repair
shop.



As we do not deal directly with the public, we cannot offer
refunds.       We will inspect any of our merchandise to see if
it is defective, and if it cannot be repaired, we will
replace it.




                                                                                               6
ASSIGNMENT 3:
Type the following in full block letter style with mixed punctuation on the 3M letterhead.
Use the current numeric date. Read the letter to determine if there should be an enclosure
notation. Remember to include all missing letter parts. Save as Assignment #3.



3M Canada Inc.
Post Office Box 5757
London, Ontario N6A 4T1




Current date
To: Mr. Richard Guthrie
       6625 Arlington Street, Vancouver
       British Columbia V5S 3P1

Thank you for your letter requesting information about Thinsulate thermal insulation.

Made by 3M, Thinsulate provides nearly twice the warmth of equal thicknesses of down,
polyester, fiberfill or wood. Yet it adds little bulk or volume, so garments can be sleek and trim.
This insulation does not lose its loft under damp conditions because the fibres absorb less than 1
per cent of their mass in water.

The enclosed list gives the names of manufacturers that are currently featuring Thinsulate in their
activewear garments (for hunting, cross-country skiing, backpacking, mountain climbing and
snowmobiling) as well as in their dress and casual outerwear.

We hope this summary will answer your questions. We appreciate your interest in our product.

From: D.J. Ferguson, Public Relations




                                                              Where ideas come to life.




                                                                                                  7
ASSIGNMENT 4:


Format the following one page report using proper APA format. The report can be found
at R:\Assignments\Information Processing\Word Processing\Hostel Report.doc.
Information on APA format can be found in the same folder. Please ensure that you
include a title page, page numberings, and proper titles. Save as Assignment #4.

The Youth Hostel Association

      For those who feel the urge to hike, cycle, or canoe, hostelling may
be your answer.
      Each year thousands of Canadians travel throughout the country
side and enjoyed the privileges of the Canadian Youth Hostel Association.

      The Canadian Youth Hostel Association is an international
organization founded in Altena, Germany, by a school teacher who felt
that his students need to know and understand the beauties of their
country. There are now more than 4500 youth hostels in virtually every
country in the world.

Hostelling in Canada

      Hostelling came to Canada in 1936 and was first established in
Alberta in the Rockies. There are not six regular hostels in the Banff and
Jasper areas (fourteen during the summer months). There are 46 across
Canada. A comprehensive guide to all youth hostels throughout the
world is published annually and is available from all YHA offices.

Membership

      Charges for overnight stays at the hostels vary with the type of
accommodation. There are hostels in Europe, Japan, and even Canada
which provide many of the comforts of a hotel: hot showers, cafeterias,
recreation and rest rooms.

Companionship

      The bulletin boards in CYHA offices are crammed with requests for
people to join canoe trips, mountaineering, cycling and hiking into some
beautiful wilderness.
      For those with lack of equipment, and are not sure if they want to
take up hostelling, more information is available from CYHA offices in all
provinces of Canada.




                                                                                    8
ASSIGNMENT #5: TEST


   1. Create a letter to a friend using the informal letter format found at
      http://en.wikipedia.org/wiki/Letter (please use the UK & Canada format).
      Save as Test #1.


   2. Type the following using proper format, then save as Test #2.

          GRADUATES OF CENTRAL HIGH SCHOOL

                  Enrolled in Post-Secondary Education

                                    Post-Secondary
           Name                                               Area of Study
                                      Institution
Leonard King                   University of Toronto        Biology
Margaret Logan                 NAIT                         Cooking
Mary Deleffe                   University of Calgary        Education
Roger Judd                     Sheridan College             Music



   3. Please format the Costa Rica report found at R:\Assignments\Information
      Processing\Word Processing\Costa Rica report. Use APA formatting once
      again. Create a centered footer using your name, and a header containing the
      title of the report. Enter a page break at the end of the report, and create a
      fictional bibliography consisting of at least two sources. Save as Test #3


   4. Create a brief memo using the formatting found at
      http://www.managementhelp.org/writing/memosmpl.htm The memo should
      be addressed to your Next Step Teachers, and it should contain your idea for
      making Next Step a more productive place.


   5. Take the files you have created, and place them in a newly created folder
      called “Word Pro Assignments.” This folder should be in your student folder
      "My Documents”. Finish the following checklist, and you are done!




                                                                                  9
     WORD PROCESSING I: STUDENT CHECKLIST
     I have successfully completed all the assignments in this module and evaluated my skills
     by marking the statements that apply to me.

     I can use Word to:
                                                                       I can do this easily without help.
Produce mailable, properly formatted paginated reports with
                                                                       I need more practice with this.
headings and references.
                                                                       I don’t know how to do this.
                                                                       I can do this easily without help.
Produce letters with basic components and two-column tables
                                                                       I need more practice with this.
with main headings and sub-headings.
                                                                       I don’t know how to do this.
                                                                       I can do this easily without help.
Demonstrate my ability to use help functions and references as
                                                                       I need more practice with this.
appropriate.
                                                                       I don’t know how to do this.
                                                                       I can do this easily without help.
Use appropriate key commands to open/create/update files;
                                                                       I need more practice with this.
name files and close files.
                                                                       I don’t know how to do this.
                                                                       I can do this easily without help.
Produce documents with other subject areas such as
                                                                       I need more practice with this.
Language Arts/English, Social Studies, and Science.
                                                                       I don’t know how to do this.
Use appropriate key commands to format text, rulers/margins,           I can do this easily without help.
line spacing, text alignment, tabs/indents, tables,                    I need more practice with this.
borders/shading, text styles, bulleted and numbered lists              I don’t know how to do this.
Use appropriate key commands to format font types/sizes,               I can do this easily without help.
footers/headers, page numbering, page breaks (hard,                    I need more practice with this.
widow/orphan), graphics, print/preview in alternate formats            I don’t know how to do this.
Use appropriate key commands to format file, edit, proofread           I can do this easily without help.
text, move (cut, copy & paste), spell and/or grammar check,            I need more practice with this.
thesaurus, search and replace, insert/delete text                      I don’t know how to do this.
Use appropriate key commands to format move through                    I can do this easily without help.
document(s) efficiently by using appropriate cursor movement           I need more practice with this.
tools/commands. Arrows, select, undo, go to, etc.                      I don’t know how to do this.
Use appropriate key commands to produce reports such as                I can do this easily without help.
research papers, essays, position papers, response journals,           I need more practice with this.
poems, recipes.                                                        I don’t know how to do this.
Create within reports headings/subheadings; references                 I can do this easily without help.
(footnotes, end notes, bibliography); headers/footers; title           I need more practice with this.
pages                                                                  I don’t know how to do this.
Create error-free text and well-formatted personal and business        I can do this easily without help.
correspondence such as letters to family and friends, customer         I need more practice with this.
complaint letters; letters of application; letters to teachers, etc.   I don’t know how to do this.
                                                                       I can do this easily without help.
Create reports in both APA and MLA styles                              I need more practice with this.
                                                                       I don’t know how to do this.
Create different letter styles using correct letter parts (date,       I can do this easily without help.
inside address, salutations, complimentary closing, name/title,        I need more practice with this.
references)                                                            I don’t know how to do this.
Create tables (single/multicolumn) such as calendars,                  I can do this easily without help.
announcements, agendas, programs and other types of display            I need more practice with this.
typing i.e. headings, borders, rulers and tabs                         I don’t know how to do this.
Apply efficient workstation position and routines that encourage       I can do this easily without help.
good health and safety (posture, position of hardware and              I need more practice with this.
furniture) as well as security for hard/software, supplies & work      I don’t know how to do this.




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