ETD Guide

ETD Guide OhioLINK Electronic Theses and Dissertations A Guide for Students Graduate School University Libraries The University of Toledo January, 2004 Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD Guide -- Contents • ETD Overview • ETD Submission Process – – – – – – Before You Begin Information About You Information About Your Degree UMI Release Form Full Text Upload Submission Completed • Resources and Links Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD - Overview • What is ETD? – ETD stands for Electronic Theses and Dissertations. The OhioLINK ETD Center stores and shares the work of Ohio graduate students with the world. • Who can view the documents? – Anyone can view the papers in the OhioLINK ETD Center. This is a valuable resource for The University of Toledo and scholars in your field, as well as your friends, family and others who want to see your finished work. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD - Overview • Do I still need to submit 2 copies for projects & theses or 3 copies for dissertations? – No. If you are participating in the OhioLINK ETD, you only need to submit ONE PAPER COPY of the dissertation, thesis or project. The one copy is sent to the University Archives (Canaday Center) at Carlson Library. • Is this mandatory? – Participation in the OhioLINK ETD is voluntary. If you do not wish to have your work included in this center, then you need to produce the one or two additional copies of your paper. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD - Overview • How do I convert my Word or LaTex document to a PDF File? – If you need any help converting your document to a PDF file, please contact the Library (see resource list at the end of this tutorial) for assistance. They will be happy to work with you on this project. • Will I be charged for using the ETD? – No. This work is undertaken by the Library and the Graduate School. And with fewer copies to produce when you are completed, the net result will be a cost savings to the graduate student. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form OhioLINK ETD Main Page Click here to start the process of submitting your paper. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Before You Begin… When you start this process, you should have your thesis or dissertation complete with approval from your advisors. This form will collect the information necessary to include your document in the OhioLINK ETD Center. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Before You Begin… At this point, please indicate if you will be submitting: Bibliographic information, an abstract & the full text in PDF Format, (most will choose this), or Bibliographic information & an abstract only (if you do not want your paper available electronically – You will then have to submit multiple copies of your paper to the Grad School). Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – School Selection Choose University of Toledo & click to continue to the main form. Please note that not every OhioLINK school is involved in the ETD Project Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Main Menu & Steps You have four steps to complete this process (that is, after the paper is done)! 1. Information about you 2. Information about your degree 3. UMI Release Form (Diss. Only) 4. Full Text Upload Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Information About You Fields with an asterisk (*) are required. Enter your name on the lines as shown. You are also asked for contact information. This information will not be posted on the ETD Web site, but will be of value to the Graduate School if there are any follow up questions. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Information About You Enter your address and contact information on the lines as shown. If you do not have a different future/ permanent address, you may leave those fields blank. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Information About You When you are done entering the “Information about You”, click on the button on the bottom of the page to update this information to the server. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree As you move through this process, the main menu changes to reflect the sections you’ve completed. Now enter the information about your degree and your thesis or dissertation. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Fields with an asterisk (*) are required. NOTE As you are entering this form, if you find that your degree or department is not listed on the site, please contact the Graduate School immediately and we will fix the form. For the title and abstract, you can cut and paste directly from your computer file (MS Word, etc.) Follow the instructions on the link below for handling special characters in the ETD form. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Select the department granting the degree from this list Select the degree earned. Type the title of the document. You can cut and paste the title by following the rules from the link below. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Enter the number of pages & the document language. Enter the abstract. Please limit it to around 150 words for theses and 350 words for dissertations. You can cut and paste the abstract by following the rules from the link below. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Type keywords that describe your paper. Start each keyword or keyword phrase on a separate line. If you have questions about the keywords and subject headings to use, contact the the library for assistance. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Select subject headings from this list that describe your paper. If you want to select more than one, hold the Ctrl key down when selecting. If you have questions about the keywords and subject headings to use, contact the the library for assistance. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Enter the advisor information and the dates for both the completion of the manuscript and when the degree was awarded. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Info. About Your Degree Publication Delay is the process by which your work is not released to the public for a set period of time (typically one year). This is normally done for patent protection. You may select this option only if you have requested a Publication Delay through the Graduate School. For more information on Publication Delays, see Debbie Andrews in the Grad School Office. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI Release Form As you move through this process, the main menu changes to reflect the sections you’ve completed. This step is required for all students submitting a thesis, project or dissertation even through only dissertations are sent to UMI. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI Release Form Please click on the button below that corresponds to the document that you are submitting: Dissertation Thesis or Masters Project Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI -- Dissertations - Dissertations This step is for the electronic submission of your dissertation to UMI. By using this form, the OhioLINK ETD Center will submit your dissertation to UMI and replace the need for yet another hard copy of your dissertation. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI -- Dissertations For dissertations, you have three options. (Students will typically choose options one or two). 1. You can submit your dissertation and have UMI (with an additional charge) register your copyright. 2. You can submit your dissertation and have UMI NOT register your copyright. 3. You can submit the dissertation yourself. Continue with Tutorial Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI – Theses/Projects - Theses/Projects These documents are not submitted currently to UMI. However, you still need to complete this section of the OhioLINK ETD Center form Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – UMI – Theses/Projects For theses and projects, choose the last option (OhioLINK should not submit paper to UMI) and click on the “Update” button below. You do NOT need to enter your SSN number or other information on this page. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload As you move through this process, the main menu changes to reflect the sections you’ve completed. The last step is uploading the PDF file of your paper to the OhioLINK ETD Center. If you need help converting your document to a PDF, contact the Library for assistance. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload When you are ready to load the PDF file, click on “Browse” to find the files on your computer or your shared network space (H: drive). Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload Find the PDF file for your paper and double-click on it to start the save process. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload If you are successful in finding the document on your computer, you will have the computer path (either local or networked drives) listed in this box. When you have the file information in that box, click on “Upload Now” to send it to the server. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload When you have uploaded the file, your paper is assigned a unique number that is associated with your information. If you notice a mistake, you can re-load the file by using the box underneath. Scroll Down to the bottom of the page to finish the process. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Full Text Upload Please preview your submission to make sure that everything was entered correctly. If everything looks great, click on “Submit My Paper Now” and it will be sent to the ETD Center. If you find mistakes, click on the “delete this submission” button on the bottom of the screen to clear it out and start over. Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD – Submission Completed! Congratulations! The Graduate School will be notified by email that the submission is available for posting. Once they confirm that everything is approved, the paper will be available via the Internet. If you have questions, use the ETD record number that appears on the screen during your submission (see sample number underlined above). Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form ETD Resources and Links • OhioLINK ETD Page: – http://www.ohiolink.edu/etd/ • OhioLINK ETD Submission Page: – http://www.ohiolink.edu/etd/submit2/ • Univ. Libraries ETD Page: – http://library.utoledo.edu/serv/etd.html • Graduate School Home Page: – http://www.utoledo.edu/grad-school/ Tutorial Contents Text Cut/Paste & Format OhioLINK ETD Home University Libraries UT Grad School UT ETD Home ETD Entry Form