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					               MAULANA AZAD NATIONAL URDU UNIVERSITY
           (A Central University established by an Act of Parliament in 1998)
                           Gachibowli, Hyderabad -500 032



Serial No: MANUU/Purchase/T. No. 02/2009-10/                           Price: Rs. 500.00
ISSUED TO: M/s.                                                         (through DD only)
Date:   May 2009



                        AMENDED TENDER DOCUMENT

                      FOR THE SUPPLY & INSTALLATION OF

            LAPTOPS, COMPUTERS PRINTERS AND SOFTWARES FOR

            VARIOUS DEPARTMENTS / SECTIONS OF THE UNIVERSITY




REVISED LAST DATE & TIME OF SUBMISSION                          11th June, 2009
OF TECHNICAL & FINANCIAL BIDS                                    at 12.00 noon


REVISED DATE & TIME OF OPENING OF                               11th June, 2009
TECHNICAL BIDS:                                                 at 03:00 p.m.
                                  Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                              TERMS AND CONDITIONS


(1)   The sealed tender for the supply & installation of Laptops, computers, Printers and
      software for the various departments/ section of the University is to be submitted
      under two bid system viz. „Technical bid (items specifications as per Annexure-I,
      EMD, relevant documents & DD of Rs.500 if down loaded tender form is used) and
      „Financial bid (item specification & amount quoted)‟ in two separate sealed
      envelopes and should accordingly be super scribed. Both the sealed envelopes should
      be kept in a third envelope on which it should be super scribed ‘TENDER
      DOCUMENT FOR SUPPLY & INSTALLATION OF LAPTOPS,
      COMPUTERS, SOFTWARE AND PRINTERS. The financial bids will be opened
      after the scrutiny of technical bids and those bids who found technically qualified.
      The conditional tenders shall not be accepted.
(2)   The required specifications are placed at Annexure-1, if required the same may be
      amended/ up graded at the time of placing purchase order.
(3)   The technical and financial bids should be submitted to the Assistant Registrar
      (Purchase), Maulana Azad National Urdu University, Gachibowli, Hyderabad–
      500032 by 12:00 noon on 11th June, 2009. Tenders received after due date and time
      will not be considered by the University. The technical bid will be opened on the
      same day at 03.00 p.m. in presence of vendors or their authorized representative. The
      representative should bring the authorization letter from their vendor for attending the
      tender opening committee meeting.

(4)   Unit prices are to be quoted both in figures and in words. In case of a discrepancy,
      that quoted in words will be taken as valid.

(5)   Bidders must be Original Equipment Manufacturers (OEM). Assemblers/ Traders or
      authorized dealers and should have office in Hyderabad to provide sale and service.

(6)   The rates should be inclusive of all taxes, levies, freight, insurance, forwarding and
      installation. Rates are to be quoted as per tender document (Annexure-II), else it may
      not be considered.

(7)   Detailed specifications, catalogue/literature, of all the items quoted should be supplied
      with the technical bids. Incomplete Bids in any respect are liable to be rejected.

(8)   The bidders must submit their company profile, make/brand of the equipment to be
      supplied. A list of organizations/agencies to which equipment has been supplied may
      be furnished along with copies of supply order, with the technical bid.

                                              i

                                                  Maulana Azad National Urdu University, Hyderabad
                                   Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10




(9)    The technical bid must mention the specifications as per the Annexure – 1.

(10)   The company should indicate the financial turn over during the last three years.
       Legible photocopy of orders of different organizations booked during the last one year
       should be attached.

(11)   All the Laptops, computers should be with onsite comprehensive warranty for
       minimum period of three years and for printers should be one year after satisfactory
       installation.

(12)   90% payment of the purchase order will be made on receipt, acceptance and
       satisfactory installation of equipment and balance 10% payment will be released
       against bank guarantee of the same amount for the period of the warranty to cover the
       warranty obligations.

(13)   The quantities included in the tender can be increased or decreased at the discretion of
       the Competent Authority, Maulana Azad National Urdu University, Hyderabad.

(14)   Each tenderer should clearly specify that the tenderer agrees to abide by the
       conditions of this tender document on their printed letter head indicating hereon Sales
       Tax Registration, FAX, Email, Telephone numbers, etc.

(15)   The Technical Bid should be accompanied with a Demand Draft for Rs. 60,000.00 as
       Earned Money Deposit (favouring Maulana Azad National Urdu University”,
       payable at Hyderabad). EMD of unsuccessful bidders will be return. The EMD of the
       successful bidder will be converted into a Security Deposit and will be returned after
       the successful installation of the equipment. The tender form without demand draft
       will not be accepted.

(16)   The supply, installation and commissioning of equipment has to be made within a period
       of four weeks from the date the issue of Purchase Order by the University. In case firm
       fails to supply the equipment in the specific time, 0.5% cost of the whole supply for
       every week as late supply may be deducted from the bill to the maximum of 10% after
       which the order may be cancelled and Bid Security/Earnest Money Deposited will be
       forfeited.

(17)   Item offered in the tender can be re-ordered at the same rate, terms & conditions
       within a period of twelve (12) months.

(18)   All pages of the tender document are to be signed and stamped by the tendering firm.

                                              i

                                                  Maulana Azad National Urdu University, Hyderabad
                                  Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10




(19)    The tender document (all the pages) can be down loaded from the University‟s web
       site (www.manuu.ac.in). The cost of tender form amounting to Rs.500/- (Rupees five
       hundred only) is to be submitted by a demand draft drawn in favour of “Maulana
       Azad National Urdu University” payable at Hyderabad along with technical bid. The
       downloaded tender form without demand draft will not be accepted.

(20)   The University reserves all the right to reject or accept any tender without assigning
       any reason or cancel or withdraw the tender notice.

(21)   In case of any dispute, Hyderabad will be the Jurisdiction and the Registrar, Maulana
       Azad National Urdu University, Hyderabad shall decide the issue and his decision
       will be final and shall be the binding on the parties.




Place: Hyderabad                                                              Registrar
Date: 20th May, 2009                                Maulana Azad National Urdu University
                                                                               Hyderabad



Encl: Annexure I & II (two pages each)




                                             i

                                                 Maulana Azad National Urdu University, Hyderabad
                                      Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                                                                                        Annexure-I

     Supply of Laptop, Computers, Software and Printers of HP / DELL / Lenova / IBM make
     only with following configuration or higher:

S N Department                            Configuration                             Qty     Agreed by
                                                                                            the firms
1       Dept. of      Laptop                                                       01
        MCJ
                      Intel core 2 duo with T8300 chipset
                      Processor -: 2.4GHZ with 3MB Cache 800 MHz GSB
                      or better, Mobile Intel GM 965 or GM 45 or higher
                      chipset on OEM motherboard, 1 BGGB DDR2 RAM
                      expandable upto 4 GB, 160 GB 5400 rpm 9min.)
                      SATA, 15.4” TFT , 1280/800 WXGA, Integrated GMA
                      900 series with 28 MB shared memory, Integrated
                      wireless intel 802, 11a/b/g, Integrated blue tooth,
                      Integrated DVD Writer 8x and integrated stereo, key
                      board with touch pad, 2 USB, 10/100 Ethernet card,
                      RGB or video or BGA, PCMCIA/PCI Express slot,
                      microphone, stereo headphone and other standard
                      features. Antivirus latest version with 60 days license,
                      local recovery solution. 230V, 50Hz AC supply with
                      rechargeable battery pack comprising of Li-ION battery
                      adopter with carry case.

2.      Polytechnic   Desktop                                                      44

                      Intel Core 2 duo processor E8400 and above 3GHZ, 6
                      MB L2 Cache, 1333 MHZ FSB.
                      Chipset: Intel Q45 Express
                      Memory: 2 GB DDR
                      Memory slots: 4 DIMM
                      HDD: 250 GB or 500 GB SATA 7200 rpm
                      DVD writer, optical scroll muse, multimedia keyboard,
                      Monitor: 17” CRT colour monitor

3.      Dept of MCJ Desktop                                                 12
                    Processor - Intel Core 2 Duo 8400 (3 CPU-GHz, 6 MB
                    L2 Cache & 1333 MHz FSB).
                    Chipset- Intel Q35 or better on OEM Motherboard, Bus
                    Architecture - Integrated Graphics, 2PCI, Express x 1 &
                    1 PCI Express x 16.
                    Memory - 2 GB DDR2 RAM 800 FSB with 8 GB
                    expandability.
                    Hard Disk – 250 GB 7200rpm Serial ATA Hard Drive
                    Monitor –17 inch digital colour monitor, TCO-03
                    certified with same make of system.
                     Key board – 104 keys, with same make of system
                    Mouse – Optical with same make of the system
                                                 i

                                                     Maulana Azad National Urdu University, Hyderabad
                                    Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                    Bays 4nos (2nos 5.25 inches for optical Media Drives
                    and 2nos. 3.5 inches for HDD)
                    Ports – 6 USB ports with at lease 2 in front (audio ports
                    for microphone and head phone in front.
                    Cabinet – ATX
                    DVD writer – 16 x or advance DVD writer with
                    burning software
                    Networking facility – 10/ 100/ 1000 on board integrated
                    Network Port with remote booting facility remote
                    system installation remote wake up, out of band
                    management using any standard management software.
                    Operating system – Windows XP with relevant Drivers
                    (CD / DVD)
                    Power Management – Screen Blanking, Hard Disk and
                    System idle Mode in Power on, set up Password, power
                    supply SMPS surge protected.

4.    Dept of MCJ Add on: 19”TFT digital colour monitor                           12

5.    Polytechnic   Add: on 17” TFT digital colour monitor                        44

6.    Dept of MCJ Abode Photoshop – Full Educational Box License, 10
                  Version CS4 or advance

7.    Dept of MCJ In-page – Urdu software, version -2.9 or advance, full          10
                  educational edition
8.    Dept of MCJ Coral Draw – Graphic Suit X 4 or advance Educational            10
                  Edition EN (Asia) Windows Platform – Box License
9.    Dept. of    MS –Office – Standalone full educational version 2007           10
      MCJ         or advance
10.   Dept of MCJ Anti Virus Software (Quick Hill 2009/Norton, 2009               10
                  internet security with minimum validity of 3 year and
                  Manual updates facilities

11.   Dept of MCJ A3 size colour Laser Printer                                    01

                    Upto 28 ppm A4 size and 27 ppm letter size and print
                    speeds
                    First page out 1 Under 16 seconds
                    160 MB : 128 MB DDR SDRAM and 32 MB of
                    memory on boards, one available 200 – pin SODIMM
                    slot, Memory maximum : 544 MB: 512 MB DDR
                    SDAM and 32 MB of memory on board
                    Flash memory two available slots for font cards or third
                    – party solutions 2 dutycycle up to 120,000 pages per
                    month, Two EIO slots available
                    533 MHz processor, Automatic two-sided printing
                    1 x 100 sheets multi purpose and 1 x 500 sheet input
                    trays, 250 sheet face down output tray HP PCL 6, HP
                    PCL 5c, Postscript 3 emulation languages, Post script
                                                i

                                                    Maulana Azad National Urdu University, Hyderabad
                                              Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                          Printer description and native PDF printing 80 internal
                          scalable fonts in PC, 92 internal scalable fonts in Post
                          scripts ( Euro symbol built-in), additional font solutions
                          available via DIMMs
                          Third party interface: Jet link port for third party paper
                          – handling devices
                          Bi-directional IEEE – 1284-C parallel, USB 1.1 port,
                          HP jet direct 620 n fast Ethernet internal print server
12.                       Laser jet Printer                                          01

                          Upto 16 ppm A4 size Print, Upto 17 ppm Letter size
                          first page out as fast as 8 secs from Power save mode,
                          1200dpi effective output quality (600 x 600 dpi with
                          RET and Fast Res 1200 technology), 8MB embedded
                          inside SIP, ASIC, 16K bit NVRAM, Recommended
                          monthly Volume:250 to 1500 pages, Max monthly Duty
                          cycle: upto 5000 pgs 266 MHz processor, Host based
                          language,150 sheet adjustable main Tray, Hi-speed
                          USB (2.0) port Interface.

13                        Laser jet Printer                                                       01

                          Resolution in dpi: Mono 600 x 600, paper size A4, print
                          spec in PPM : 14 Port: 1USB

14       Dept of MCJ A4 size digital flatbed scanner                                              01

                          48-Bit colour depth
                          999, 999 dpi enhanced resolution
                          2400x2400 dpi optical resolution
                          Scan speed 7 seconds preview speed Task speed less
                          than 23 secs 4” x 6” color photo to MS word, less than
                          35 secs OCR full page Text to MS word, less than 17
                          sec 4” x 6” photo e-mail, 8 ppm single sided, Automatic
                          Document feeder upto 50 pages, Transparent material
                          Adopter, HP Document management software
                          integrated optical character recognition software,
                          maximum document size 8.5 M x 11” USB Interface.


        The operating system will be provided by the University and to be installed by the supplier. The rates of the
         above mentioned desktop may be quoted separately with TFT monitor and CRT monitor
        Software Dongle (physical License) should be fixed on the inner side of the system
        USB connection on front should be disabled, while giving the system but in future if required the same
         facility should be provided by the service provider installation of the complete system with software and
         demonstration to be provided by the bidder.
        Software upgrade should be provided during the warranty period and the company/ service provider should
         provide AMC ( for systems), after the warranty period.




                                                            i

                                                                Maulana Azad National Urdu University, Hyderabad
                                 Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                                                                                 Annexure-II

   Supply of Laptop, Computers, Software and Printers of HP / DELL / Lenova / IBM make
   only with following configuration or higher:
S N Department                           Configuration                     Qty Unit Total
                                                                               price
1     Dept. of       Laptop                                               01
      MCJ
                     Intel core 2 duo with T8300 chipset
                     Processor -: 2.4GHZ with 3MB Cache 800 MHz
                     GSB or better, Mobile Intel GM 965 or GM 45 or
                     higher chipset on OEM motherboard, 1 BGGB
                     DDR2 RAM expandable upto 4 GB, 160 GB 5400
                     rpm 9min.) SATA, 15.4” TFT , 1280/800 WXGA,
                     Integrated GMA 900 series with 28 MB shared
                     memory, Integrated wireless intel 802, 11a/b/g,
                     Integrated blue tooth, Integrated DVD Writer 8x and
                     integrated stereo, key board with touch pad, 2 USB,
                     10/100 Ethernet card, RGB or video or BGA,
                     PCMCIA/PCI Express slot, microphone, stereo
                     headphone and other standard features. Antivirus
                     latest version with 60 days license, local recovery
                     solution. 230V, 50Hz AC supply with rechargeable
                     battery pack comprising of Li-ION battery adopter
                     with carry case.
2.     Polytechnic Desktop                                                44
                     Intel Core 2 duo processor E8400 and above 3GHZ,
                     6 MB L2 Cache, 1333 MHZ FSB.
                     Chipset: Intel Q45 Express
                     Memory: 2 GB DDR
                     Memory slots: 4 DIMM
                     HDD: 250 GB or 500 GB SATA 7200 rpm
                     DVD writer, optical scroll muse, multimedia
                     keyboard,
                     Monitor: 17” CRT colour monitor
3.    Dept of MCJ Desktop                                                 12
                     Processor - Intel Core 2 Duo 8400 (3 CPU-GHz, 6
                     MB L2 Cache & 1333 MHz FSB).
                     Chipset- Intel Q35 or better on OEM Motherboard,
                     Bus Architecture - Integrated Graphics, 2PCI,
                     Express x 1 & 1 PCI Express x 16.
                     Memory - 2 GB DDR2 RAM 800 FSB with 8 GB
                     expandability.
                     Hard Disk – 250 GB 7200rpm Serial ATA Hard
                     Drive
                     Monitor –17 inch digital colour monitor, TCO-03
                     certified with same make of system.
                      Key board – 104 keys, with same make of system
                     Mouse – Optical with same make of the system
                     Bays 4nos (2nos 5.25 inches for optical Media Drives
                                            i

                                                Maulana Azad National Urdu University, Hyderabad
                                    Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                    and 2nos. 3.5 inches for HDD)
                    Ports – 6 USB ports with at lease 2 in front ( audio
                    ports for microphone and head phone in front.
                    Cabinet – ATX
                    DVD writer – 16 x or advance DVD writer with
                    burning software
                    Networking facility – 10/ 100/ 1000 on board
                    integrated Network Port with remote booting facility
                    remote system installation remote wake up, out of
                    band management using any standard management
                    software.
                    Operating system – Windows XP with relevant
                    Drivers (CD / DVD)
                    Power Management – Screen Blanking, Hard Disk
                    and System idle Mode in Power on, set up Password,
                    power supply SMPS surge protected.

4.    Dept of MCJ Add on: 19”TFT digital colour monitor                       12

5.    Polytechnic   Add: on 17” TFT digital Colour monitor                    44

6.    Dept of MCJ Abode Photoshop – Full Educational Box License, 10
                  Version CS4 or advance

7.    Dept of MCJ In-page – Urdu software, version -2.9 or advance, full      10
                  educational edition
8.    Dept of MCJ Coral Draw – Graphic Suit X 4 or advance                    10
                  Educational Edition EN (Asia) Windows Platform –
                  Box License
9.    Dept of MCJ MS –Office – Standalone full educational version            10
                  2007 or advance
10.   Dept of MCJ Anti Virus Software (Quick Hill 2009/Norton, 2009           10
                  internet security with minimum validity of 3 year
                  and Manual updates facilities

11.   Dept of MCJ A3 size colour Laser Printer                                01

                    Upto 28 ppm A4 size and 27 ppm letter size and print
                    speeds
                    First page out 1 Under 16 seconds
                    160 MB : 128 MB DDR SDRAM and 32 MB of
                    memory on boards, one available 200 – pin
                    SODIMM slot, Memory maximum : 544 MB: 512
                    MB DDR SDAM and 32 MB of memory on board
                    Flash memory two available slots for font cards or
                    third – party solutions 2 dutycycle up to 120,000
                    pages per month, Two EIO slots available
                    533 MHz processor, Automatic two-sided printing
                    1 x 100 sheets multi purpose and 1 x 500 sheet input
                    trays, 250 sheet face down output tray HP PCL 6, HP
                                               i

                                                   Maulana Azad National Urdu University, Hyderabad
                                              Amended Tender Notification No.MANUU/Purchase/T.N.02/2009-10


                          PCL 5c, Postscript 3 emulation languages, Post script
                          Printer description and native PDF printing 80
                          internal scalable fonts in PC, 92 internal scalable
                          fonts in Post scripts ( Euro symbol built-in),
                          additional font solutions available via DIMMs
                          Third party interface: Jet link port for third party
                          paper – handling devices
                          Bi-directional IEEE – 1284-C parallel, USB 1.1 port,
                          HP jet direct 620 n fast Ethernet internal print server

12.                       Laser jet Printer                                                    01

                          Upto 16 ppm A4 size Print, Upto 17 ppm Letter size
                          first page out as fast as 8 secs from Power save mode,
                          1200dpi effective output quality (600 x 600 dpi with
                          RET and Fast Res 1200 technology), 8MB embedded
                          inside SIP, ASIC, 16K bit NVRAM, Recommended
                          monthly Volume: 250 to 1500 pages, Max monthly
                          Duty cycle: upto 5000 pgs 266 MHz processor, Host
                          based language, 150 sheet adjustable main Tray, Hi-
                          speed USB (2.0) port Interface.
13                        Laser jet Printer                                      01

                     Resolution in dpi: Mono 600 x 600, paper size A4,
                     print spec in PPM : 14 Port: 1USB
14       Dept of MCJ A4 size digital flatbed scanner                   01

                          48-Bit colour depth
                          999, 999 dpi enhanced resolution
                          2400x2400 dpi optical resolution
                          Scan speed 7 seconds preview speed Task speed less
                          than 23 secs 4” x 6” color photo to MS word, less
                          than 35 secs OCR full page Text to MS word, less
                          than 17 sec 4” x 6” photo e-mail, 8 ppm single sided,
                          Automatic Document feeder upto 50 pages,
                          Transparent material Adopter, HP Document
                          management software integrated optical character
                          recognition software, maximum document size 8.5 M
                          x 11” USB Interface.

        The operating system will be provided by the University and to be installed by the supplier. The rates of the
         above mentioned desktop may be quoted separately with TFT monitor and CRT monitor
        Software Dongle (physical License ) should be fixed on the inner side of the system
        USB connection on front should be disabled, while giving the system but in future if required the same
         facility should be provided by the service provider installation of the complete system with software and
         demonstration to be provided by the bidder.
        Software upgrade should be provided during the warranty period and the company/ service provider should
         provide AMC (for systems), after the warranty period.


     Place:
     Date:                                                      Authorized signature of the firm with stamp
                                                            i

                                                                Maulana Azad National Urdu University, Hyderabad

				
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